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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 6, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:0 p.m., at the District
Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Richard Solbrig, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, John Thiel, Bren
Hoyle, Chris Skelly, Jeremy Rutherdale, Nancy Hussmann, Chris Stanley, Susan Rasmussen, Mary
Alsbury, Judy Leong, Linda Brown, Heidi Baugh, Julie Ryan, Jeff Lee, Tim Bledsoe, John Thiel, Shelly
Thomsen, Marla Sharp, Brent Goligowski, Brian Bartlett, Lynn Nolan, Debbie Henderson, Cuz Cullen,
Jim Kelly, Jessica Henderson
Guests: Nick Exline, Tamara Wallace
ADMINISTER OATHS OF OFFICE
Melanie Guttry, Clerk of the Board, administered Oaths of Office for Directors Cefalu, Jones and
Exline
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes
to approve the Consent Calendar as presented.
a. DENTAL INSURANCE RENEWAL
(Nancy Hussmann, Human Resources Director)
Approved renewal of Dental Insurance with (1) a $0.25 increase in administrative fees to $5.75
per employee per month; (2) no change in Funding Level, and; (3) no change in COBRA Rates
from the 2018 levels and rates.
REGULAR BOARD MEETING MINUTES - December 6, 2018 PAGE - 2
b. LIABILITY INSURANCE PROGRAM RESOLUTION CORRECTION
(Nancy Hussmann, Human Resources Director)
Approved Resolution No. 3097-18 to bind coverage for Liability Insurance through the
Association of California Water Agencies/Joint Powers Authority pool.
C. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES 2019 DUES
(Richard Solbrig, General Manager)
Authorized 2019 California Association of Sanitation Agencies Membership Dues Renewal in
the amount of $16,711.
d. WATER METER INSTALLATION PROJECT PHASE V
(Trevor Coolidge, Associate Engineer)
Authorized staff to advertise for bids for Phase V of the Water Meter Installation Project.
e. 2018 ASPHALT PATCHING CONTRACT
(Trevor Coolidge, Associate Engineer and Chris Stanley, Manager of Field Operations)
Approved Change Order No. 1 to GB General Engineering Contractor, Inc., to the 2018
Asphalt Patching Contract in the amount of $93,524.
PRESENTATION
Tim Branstom, MISAC Board Member, presented an award to the Information Technology (IT)
Department. This is the fifth consecutive award of excellence for the IT Department. Chris Skelly
accepted the award and provided details regarding the application process. The Board
congratulated the IT Department on this accomplishment.
ITEMS FOR BOARD ACTION
a. Tahoe Keys Pump Station Replacement Project and Upper Truckee Pump Station Rehabilitation
Project (Stephen Caswell, Senior Engineer) -Shannon Cotulla provided a summary of the project.
Moved Jones/Second Wallace/Voaelaesano Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to (1) Authorize Task Order No. 14 to Carollo Engineers, Inc., in the amount of $267,700, for
design services for the Tahoe Keys Pump Station Replacement Project; and, (2) Authorize Task
Order No. 15 to Carollo Engineers, Inc., in the amount of $221,800, for design services for the
Upper Truckee Pump Station Rehabilitation Project.
b. Public Affairs/Conservation Manager Position (Richard Solbrig, General Manager) - Richard Solbrig
reported regarding the Public Affairs/Conservation Manager Position as discussed at the recent
Finance Committee Meeting. He added that with the PCE public meetings, continuing
increased outreach efforts in addition to the water conservation efforts, this position is
necessary. By combining the Public Information Officer with the Water Conservation Specialist,
the full-time position increases the budget by approximately $48,000 per year. The seasonal
positions will remain the same and there will be no new full-time position added.
Moved Wallace/Second Cefalu/Vogelgesong Yes/Cefalu Yes/Jones Yes/ Sheehan Yes/Wallace
Yes to authorize staff to begin the recruitment process to fill the position of Public
Affairs/Conservation Manager.
C. Resolution No. 3098-18 (Richard Solbrig, General Manager) Richard Solbrig presented the Resolution to
Director Wallace. Director Wallace thanked the General Managers and Board Members who
have served the District over the years and expressed his gratitude in working alongside these
REGULAR BOARD MEETING MINUTES - December 6, 2018
PAGE - 3
smart people, looking at ideas from all different angles in order to find suitable solutions; it is a
team effort.
Moved Vo el eson Second Jones Vo el elan Yes Cefalu Yes Jones Yes Sheehan
Yes Wallace Yes to adopt Resolution No. 3098-18 in Appreciation of Director Wallace.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to approve Payment of Claims in the amount of $1,655,776.48.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Voge€_, esang announced the next Ad -Hoc City Council Committee Meeting is scheduled
for December 20, at 9:30 a.m. here at the District. He appointed Director Cefalu to the Ad -Hoc
Committee to replace Director Wallace.
Richard Soibria reported a letter was sent before the Lakeside Park Associates (LPA) November 16
Board Meeting. Andy Engelhardt, President of LPA, has responded in writing that there was not
sufficient time to address the letter in November, but will be brought forward at their next meeting
near the end of January.
President Vogelgesang reported that he has been notified of the Oversight Committee to the
Successor Agency of the Former Redevelopment Agency being reassigned to EI Dorado County and
is looking for clarification on this role.
BOARD MEMBER REPORTS:
Director Jones reported he attended the Association of California Water Agencies (ACWA)
Conference last week along with several staff and provided a summary of the conference. Shannon
Cotulla provided further information regarding the proposed water tax and ACWA's efforts to
combat the tax as well as water conservation regulations and the implementation of the water
budget. He announced the District will participate in a pilot study for outdoor water use and how this
may be implemented and the variance of seasonal communities as well as some other issues taking
place in 2023. The next conference is scheduled for the spring in Monterey. Shelly Thomsen thanked
the Board for the opportunity to attend the ACWA Conference and provided an update on the
legislative issues presented there.
Director Wallace expressed concern regarding several issues including the tourism and non-
residential customers to the District affecting the water tax as well as concern regarding the current
City Council actions. He hopes the District may be able to help the City in many ways to move
forward positively and proactively.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones attended the November meeting in Director Sheehan's absence and the next
meeting is scheduled for Wednesday, December 12.
GENERAL MANAGER REPORT:
Richard Solbria reported on several items:
• Last week staff met with Liberty representatives who are working toward the March 31, 2019,
deadline for the 130% increase on street lights to be rolled back. Liberty is hoping to install LED
lights so that the City will pay for operation of the street lights negating the need for the
District's billing practice. Liberty will keep us updated on their progress.
REGULAR BOARD MEETING MINUTES - December 6, 2018
PAGE - 4
• The public outreach for the Proposition 218 process has begun. A mailer is being mailed Friday,
December 7, providing a progress update and inviting customers to attend a December 20,
2018, 6 p.m. public meeting.
STAFF/ATTORNEY REPORTS:
Shannon Cotulla provided a legislative update regarding headwater issues through ACWA. He has
been approached to serve as the chairperson or vice chairperson of a committee for firefighting
infrastructure. Serving in this capacity would raise the image of the District over the next five years.
Richard Solbrig commented that he feels this is a positive step for the District. The Board supports this
effort on behalf of the District and trusts that staff can manage their time between the District and
ACWA efforts on behalf of the state.
Shannon Cotulla reported ENS representative will be in California for the California Association of
Sanitation Agencies (CASA) Conference and would like to meet with the Board on Sunday, January
20, or present to the Board on January 17. The Board is interested in the Sunday, January 20, date.
Shelly Thomsen, Water Conservation Specialist, provided an update on the Water Conservation
Program.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:27 pm
RECONVENED TO OPEN SESSION: 4:00 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(b) of the California Government Code, Conference with Legal
Counsel Potential Litigation (one case)
No reportable Board action
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding unrepresented public employee position - General Manager.
ITEMS FOR BOARD ACTION
a. General Manager Agreement for Professional Services
(Nancy Hussmann, Human Resources Director)
Moved Va el elan Second Sheehan Vo of esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve the General Manager Agreement for Professional Services
between the South Tahoe Public Utility District and John Thiel for the position of General
Manager, commencing January 10, 2019, with an addendum, adding Item 5f to include:
Compensatory time - payout all accrued compensatory time up to 280 hours, at Thiel's old rate
as Engineering Department Manager.
ADJOURNMENT: 4:01 p.m.
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District