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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 15, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Richard Solbrig, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Julie Ryan, Susan
Rasmussen, John Thiel, Bren Hoyle, Shelly Thomsen, Trevor Coolidge, Lynn Nolan, Tim Bledsoe, Debbie
Henderson, Chris Stanley
Guests: Jim Marino, City of South Lake Tahoe; Auditor; John Friedrich, Liberty Utilities; Tammy Wallace;
Justin William, Mann, Urrutia, Nelson, CPA's
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Walace 1 Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to approve the Consent Calendar as presented.
a. 2019 ROCKY fl WATERLINE REPLACEMENT PROJECT
(Julie Ryan, Principal Engineer)
Authorized staff to advertise for construction bids for the 2019 Rocky II Waterline Replacement
Project.
b. WATER METER INSTALLATION PROJECT PHASE 4
(Trevor Coolidge, Associate Engineer)
Authorized staff to file a Notice of Completion with the EI Dorado County Clerk for the 2018
Water Meter Installation Project Phase 4.
REGULAR BOARD MEETING MINUTES - November 15, 2018 PAGE - 2
C. REGULAR AND SPECIAL BOARD MEETING MINUTES: November 1 2018 and November 2 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 1, 2018, and November 2, 2018, Minutes
Presentation:
Justin Williams, Mann, Urrutia, Nelson, CPA's, presented information regarding the audit process and
the federal audit opinion. South Tahoe Public Utility District was issued a clean audit with an
unmodified opinion, no material weaknesses, no compliance exceptions, and no significant
deficiencies. There was one management letter comment, but no audit adjustments. Paul Hughes,
congratulated Debbie Henderson and her staff for doing a great job! The Board acknowledged Paul
Hughes for his management of the Finance Department.
ITEMS FOR BOARD ACTION
a. County Annual Impact/Mitigation/Compensation (Debbie Henderson, Accounting Manager) - Debbie
Henderson provided details regarding the annual mitigation impact fee to Alpine County in the
amount of $114,800, which is based on sewer connections.
Moved Sheehan Second Cefalu Va e1 esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to authorize payment of District's annual mitigation fee to Alpine County in the amount of
$114,800.
b. Liberty Utility Street Lights (Tim Bledsoe, Customer service Manager) -Tim Bledsoe presented information
regarding two separate options based on research indicating a Proposition 218 notice is
required in order to pass the proposed increase along to customers through the District's billing
mechanism. John Friedrich provided information regarding the Liberty Utilities' regulatory team
and their proposal. Jim Marino, City of South Lake Tahoe Public Works Department, reported the
City's intent is to take over the electrical cost responsibility if they are brought up to current
energy and sustainability conditions.
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to direct staff to provide notice to Liberty Utilities of the District's intention to
discontinue street light service billing and advise Liberty Utilities to terminate the street light
service accounts in the District's name as of March 31, 2019.
C. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved. Sheehan/Second Vogelgesang Vogelgesan . Yes Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $1,664,183.07.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang reported he and Director Sheehan received a draft Contract and will send a
copy of that Contract to John Thiel. President Voggigesang and Director Sheehan will then meet with
John to move forward with negotiations.
The next Ad -Hoc City Council meeting is scheduled for December 20, 2018, at 9:30 a.m. at the
District.
Director Cefalu reported the Finance Committee met and discussed transforming the Water
Conservation Specialist position to a Public Information Officer position, expanding the role to both
REGULAR BOARD MEETING MINUTES - November 15, 2018
PAGE - 3
Public Outreach and Water Conservation. The Assistant General Manager (AGM) would remain the
Legislative Affairs representative for the District, and the combined position would partner with the
AGM on legislative affairs. Richard Solbrig added that with the PCE issue, along with the Proposition
218 process, it would be difficult to continue the necessary public outreach work without one person
managing it. The Finance Committee recommends bringing this recommendation to the next Board
Meeting for approval.
BOARD MEMBER REPORTS:
Director Wallace congratulated the Board Members elected along with the new City Council
Members.
President Vogelgesang and Director Sheehan also congratulated the three Board Members elected.
They are sad to see Director Wallace leave the Board.
Director Jones reported he will be attending the Association of California Water Agencies (ACWA)
Conference along with the Joint Powers Insurance Authority (JPIA), the week after Thanksgiving.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported she was unable to attend and thanked Director Jones for attending in her
absence. Director Jones reported he attended with Richard Solbrig and provided details regarding
the meeting.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
Richard Solbrig introduced Chris Stanley to discuss the Agreement to help maintain the Bijou
Stormwater Station. Chris Stanley reported that the District is working well with Chuck Taylor,
and at this point, the District is mainly responding to alarms at the station. Staff is looking for
direction from the Board regarding streamlining the billing process, which was discussed.
Attorney Kvistad suggested a short side letter with the City confirming the proposed process.
Richard Solbrig reported there was a PCE public meeting on November 7, which was
attended by mostly Lukins Water customers. It was agreed to hold quarterly, cooperative
meetings going forward.
STAFF/ATTORNEY REPORTS:
John Thiel reported the Loop Road Project is moving forward and he provided details regarding the
Tahoe Transportation District (TTD) Board Meeting he attended November 9. During the meeting,
John received assurances from the TTD Board that the project will pay for utility modifications and
relocations from the project. Director Wallace provided some comments regarding the quick
turnaround of Loop Road process. Attorney Kvistad reported District staff has done all that they can
to ensure the relocation of these utilities is covered by the project.
Paul Hughes reported he received an email from the JM Pipe Case attorney stating the case went to
jury and was declared a mistrial.
ADJOURNMENT: 3:13 p.m.��
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the B ❑rd
South Tahoe Public Utility District