12-20-18SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 20, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:08 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: Richard Solbrig, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, John Thiel, Tim
Bledsoe, Chris Stanley, Debbie Henderson, Julie Ryan, Steve Caswell, Bren Hoyle, Shelly Thomsen
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang pulled Items 6b and 6c, in order to place them on the January 3, 2019, Board
Meeting Agenda when the full Board will be in attendance.
CONSENT CALENDAR:
Moved SheehanlSecond Vo9elgesangLgel eg sang YeslCefalu AbsentfJones Yes/Sheehan
Yes/Exline Yes to approve the Consent Calendar with the changes presented.
a. TAHOE REGIONAL PLANNING AGENCY MITIGATION PAYMENT
(Debbie Henderson, Accounting Manager)
Authorized payment to Tahoe Regional Planning Agency in the amount of $49,516.50 for 5%
mitigation fee on new sewer connections.
b. REGULAR BOARD MEETING MINUTES: November 15 2018 and December 5 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 15, 2018, and December 6, 2018 Minutes
ITEMS FOR BOARD ACTION
a. Enterprise Resource Management (ERP) Replacement Project - Utility Billing System (Chris Skelly,
Information Technology Manager and Tim Bledsoe, Customer Service Manager) - Paul Hughes provided a
summary of the proposed system.
REGULAR BOARD MEETING MINUTES - December 20, 2018
PAGE - 2
Moved Sheehan Second Jones Vo of esan Yes Cefalu Absent Jones Yes Sheehan
Yes Exiine Yes to authorize District staff to execute the proposed Contract from Tyler New World
in the amount of $296,273.50 for the purchase, installation, configuration, and migration of data
to the Tyler New World Utility Billing Software.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Exline Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes/Exiine Yes to approve Payment of Claims in the amount of $1,698,150.28.
STANDING AND AD-HOC COMMITTEE REPORTS:
Richard Solbria reported that he received an email from Carol McElroy at Alpine County, requesting
that due to personnel transitions at Alpine County, they would like to postpone further negotiations
indefinitely.
President Vogelqesang reported he, Director Sheehan and Richard Sollbrig and John Thiel met with
Brooke Laine and Tamara Wallace of the City this morning and discussed several items including
Liberty Utilities, Snow Globe, and the Airport. The committee also discussed the accomplishments to
date, which have been many. John Thiel reported he met with Frank Rush, new City Manager,
yesterday and he is looking forward to productive relationship with the City going forward.
The future Ad -Hoc City Council meetings are scheduled for the third Thursday of the month at 9:00
a.m. alternating between the City and District offices.
BOARD MEMBER REPORTS:
Director Exiine thanked staff and the Board for all the help transitioning onto the Board.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheeran reported Director Jones and Richard Solbrig attended the December meeting and
Director Jones provided a summary of the meeting.
GENERAL MANAGER REPORT:
Richard Solbria reported on the Public Outreach meeting scheduled for tonight at 6:00 p.m. There
are two more public meetings planned, one in February and one in March. These meetings are to
receive input from the community. Paul Hughes reported the rate consultant will provide information
on January 7, 2019, to staff and then to the Board on January 17, 2019.
STAFF ATTORNEY REPORTS:
Shannon Cotulla provided a report regarding county wide water needs and water rights in the basin.
He introduced Julie Ryan as the newly hired Engineering Department Manager.
The Washington DC trip is scheduled for February and the Board agreed that Jim Jones should
attend with staff.
Snow Globe has a significant impact on the District due to the flood of people traveling past District
property to attend, creating security issues. The Operations Department is the heaviest department
impacted by the event, therefore, the District is requesting internal security throughout the event be
provided by the event producers and the City to secure District facilities.
ADJOURNMENT TO CLOSED SESSION: 2:34 pm
REGULAR BOARD MEETING MINUTES - December 20, 2018
RECONVENED TO OPEN SESSION: 3:29 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
PAGE - 3
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Potential Litigation (two cases)
No reportable Board action
ADJOURNMENT: 3:30 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Ward
South Tahoe Public Utility District