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01-17-2019ItieWer 1950 SOUTH TAHOE PUBLIC UTILITY DISTRICT Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Nick Exline, Director John Thiel, General Manager Shannon Cotulla, Assistant General Manager REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT January 17, 2019 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Julie Ryan, Steve Caswell, Dan Arce, Sierra Kortge, Michal Lieberman, Ross Cole, Cuz Cullen, Debbie Henderson, Chris Stanley, Ivo Bergsohn, Bren Hoyle, Jessica Henderson Guests: Rick Lind, EN2; John Friedrich, Liberty Utilities CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None CONSENT CALENDAR: Moved Cefalu Second Sheehan Vo el esan Yes Cefaiu Yes Jones Yes Sheehan Yes Exline Yes to approve the Consent Calendar as presented. a. WATER METERS AND PARTS (James Cullen, Inspections Supervisor) 1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole source purchase of standardized supplies; and 2) Authorize purchase of meters from Western Nevada Supply in the amount of $69,858.64 including tax and freight. b. TEMPORARY HELP FOR INSPECTIONS METER DEPARTMENT (James Cullen, Inspections Supervisor) Approved a temporary Meter Technician Assistant in the estimated amount of $17,500. C. CALPERS REQUIRED PAY LISTING BY POSITION (Debbie Henderson, Accounting Manager) Adopted Resolution No. 3101-19 which incorporates the Pay Listing by Position for the pay listing effective January 1, 2019. REGULAR BOARD MEETING MINUTES January 17, 2019 PAGE - 2 ITEMS FOR BOARD ACTION a. South Y PCE Investigation (1vo Bergsohn, Hydrogeologist) -Ivo tier sc n provided an overview of progress on the South Y PCE Investigation. He is working with Attorney Kvistad on the Access Agreement to be approved pending legal review. They addressed questions from the Board and added that the Agreement is an effort to protect the District, but should not provide any surprises. Moved Sheehan Second Exline Voel esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes to enter into an Access Agreement with Seven Springs Limited Partnership and Fox Capital Management Corporation for the sampling of monitoring wells located at the Clement Well Site. Staff is authorized to enter into any non -substantive changes. b. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes to approve Payment of Claims in the amount of $1,488,035.94. ANNOUNCEMENT OF 2019 BOARD APPOINTMENTS: President Vogelgesang presented the 2019 Board Committee appointments as follows: STANDING COMMITTEES (Requires noticing prior to meetings) 1) Executive Committee Vogelgesang/Sheehan 2) Finance Committee - Sheehan/Cefalu 3) Water and Wastewater Operations Committee - Jones/Exline AD HOC COMMITTEES (Temporary in nature; no noticing requirements prior to meetings) 1) Lakeside Park Associates - Jones/Sheehan 2) Metering and Development - Cefalu/Exline 3) City Council Committee - Vogelgesang/ Cefalu 4) Alpine County Contract Negotiations Committee - Cefalu/Exline 5) Workforce Housing - Exline/Cefalu LIAISONS (Provides representation upon request by Board President) 1) Alpine County - Exline 2) ACWA (Association of California Water Agencies) -Jones 3) CASA (California Association of Sanitation Agencies) - Vogelgesang 4) EI Dorado County Oversight Board - Vogelgesang/Hughes Alternate 5) City and County Fire Departments - Cefalu 6) EI Dorado County - Jones 7) EI Dorado County Water Agency - Sheehan/Jones Alternate STANDING AND AD-HOC COMMITTEE REPORTS: President Vogelgesang provided details regarding the January 10 Ad -Hoc City Council Committee Meeting. Director Extine reported he attended his first Operations Committee Meeting and found it informative. BOARD MEMBER REPORTS: President VogeIggiong reported he is attending the California Association of Sanitation Agencies Winter Conference in Indian Wells, California, January 23 through 25. REGULAR BOARD MEETING MINUTES January 17, 2019 PAGE - 3 EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Sheehan reported the EI Dorado County Supervisors and EI Dorado County Water Agency (EDCWA) voted to opt out of the Joint Powers Insurance Authority and elaborated regarding the details. Director Jones provided some historical details, and John Thiel added this should not have an impact on the District. He then provided details regarding the meeting that he and Director Sheehan attended immediately following with EDCWA General Manager, Ken Payne. GENERAL MANAGER REPORT: John Thiel reported on several items: • He thanked the Board for their vote of confidence in him as the General Manager. • He recently met with Tahoe Regional Planning Agency (TRPA) representatives regarding the evolution of the relationship between TRPA and the District. • He is scheduled to meet with Lahontan on January 22, regarding partnering on several items. Shannon Cotulla added information regarding the California Tahoe Alliance with a focus on lobbying in Sacramento and future potential funding opportunities. Director Exline reported that some of TRPA's policies contradict the District's Ordinances, so it might be wise to discuss with them. • John Thiel is scheduled to meet with Lukins, Lahontan, and TRPA on January 23, regarding the next steps concerning PCE and fire lines. • John Thiel met with Frank Rush, City Manager, to coordinate regarding possible joint, town hall type of meetings. President Vogelgesan�requested the District assets at the airport be included in discussions with the City Manager. • The Workforce Housing Committee met at the District on January 16, along with TRPA, California Tahoe Conservancy, Tahoe Prosperity Center, City of South Lake Tahoe representatives and County Supervisor, Sue Novasel, to discuss affordable housing. Tim Bledsoe added there is an affordable housing development currently being proposed. • John Thiel presented current staffing and recruitments at the District. • The next Proposition 218, Public Workshop is scheduled for Thursday, February 7, at 6 p.m. and information is posted on the District website. • Paula Peterson from South Tahoe Now was at the District for an interview on January 16. • The Lukins intertie is open and staff recently identified negative meter readings. The meter is 34 years old and parts have been ordered to fix the meter. • John Thiel provided an update regarding the Fallen Leaf Lake snow removal issue. The District has 18 different facilities throughout the road to Fallen Leaf Lake, and EI Dorado County does not wish to perform snow removal at this time. Stanford Camp is doing the removal as of now, but if they fall behind, the District is inclined to help and will continue to work with the County on a permanent solution. • Dan Arce, Lab Director, introduced two new lab employees: Mikal Liberman, and Sierra Kortge STAFF(ATTORNEY REPORTS: Shannon Cotulla reported road construction will close Echo Summit for two weeks over the coming summer. He is planning for the Washington, D.C. trip in February, circulating a fire partnership letter, which will provide talking points during the trip. He provided details regarding the water tax for economically disadvantaged communities, which is included in the Governor's budget although the Association of California Water Agencies (ACWA) is opposing it and proposing alternatives. Tim Bledsoe and President Vogelgesang provided an update regarding Liberty Utilities billing. John Friedrich reported that Liberty Utilities is working on a meeting with the new City Manager regarding street lights. The rates are now in the hands of California Public Utility Code (CPUC). Tim Bledsoe REGULAR BOARD MEETING MINUTES January 17, 2019 PAGE - 4 reported that an item will be submitted for the February 7, Board Meeting to send the 30 -day notice and terminate billing as of March 31, 2019. Attornev Kvistad and Ivo Bergsohn provided a report regarding the Basin Prioritization status. Currently, the South Tahoe Public Utility District Basin is a medium priority. The evaluation of alternative plans will be released in early 2019. Attorney Kvistad reported he has been working with Customer Service regarding affordable housing sewer unit transfers and the associated paperwork, which will be uploaded to the website when complete. ADJOURNMENT TO CLOSED SESSION: 3:13 pm RECONVENED TO OPEN SESSION: 3:39 p.m. ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al. No reportable Board action b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. No re ortable Board action C. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Potential Litigation (two cases). Moved Cefalu Second Exline Vo e! esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes to authorize the District to enter into the Joint Defense Agreement with the North Tahoe Public Utility District and the Tahoe City Public Utility District. d. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20180234, Irwin Berman vs. South Tahoe Public Utility District. No reportable Board action ADJOURNMENT: 3:40 p.m. 7ktd� A�� Melonie Guttry, Clerk of th oard South Tahoe Public Utility District Randy Vogelgesang, Board President South Tahoe Public Utility District