02-07-2019n°it'er . 796 '
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 7, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Brent Goligoski, Brian Bartlett, Tim
Bledsoe, Julie Ryan, Chris Stanley, Stephen Caswell, IV Jones, Debbie Henderson, Jeff Lee, Cuz
Cullen, Shelly Thomsen, Ross Cole, Tiffany Racz, Ivo Bergsohn,
Guests: Eric Schaffer, Sam Ruderman and Meredith Anderson, Sierra Nevada Alliance
COMMENTS FROM THE AUDIENCE:
Sam Ruderman and Meredith Anderson, provided an overview of the Civic Spark Fellows Program as
well as their work on energy efficiency programs. They would like to provide energy audits to the
District and the Board suggested they work with John Thiel and Shannon Cotulla.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes to
approve the Consent Calendar as presented.
a. LIBERTY UTILITIES STREET LIGHTS
(Tim Bledsoe, Manager of Customer Service)
Directed staff to provide notice to Liberty Utilities of the District's intention to discontinue street
light service billing and notify Liberty Utilities to terminate the street light service accounts in the
District's name as of March 31, 2019.
REGULAR BOARD MEETING MINUTES February 7, 2019
PAGE - 2
b. GENERAL MANAGER AGREEMENT REVISION
(Nancy Hussmann, Human Resources Director)
Approved revisions to the Professional Services Agreement for the General Manager of key
dates to match pay period dates.
C. BIOSOLIDS HAULING CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations)
Approved exercising the final Contract extension option in the Biosolids Hauling Agreement
with Tahoe Basin Container Service, effective April 15, 2019, ending April 15, 2024.
d. BIOSOLIDS DISPOSAL CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations)
Approved exercising the third and final Contract extension option in the Biosolids Disposal
Agreement with Bently Ranch, (formerly Bently Agrodynamics), effective April 15, 2019, ending
April 15, 2024.
e. EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS PURVEYOR REPRESENTATIVES
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Adopted Resolution No. 3102-19 supporting the appointments of Director Sheehan to serve as
Purveyor Representative and Director Jones to serve as alternate.
REGULAR BOARD MEETING MINUTES: Janus 3 2019 and Januar 17 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved January 3, 2019 and January 17, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Customer Service and Engineering Department Staffing (Tim Bledsoe, Manager of Customer Service and
Julie Ryan, Engineering Department Manager) -Tim Bledsoe and Julian presented information
regarding limited term positions and addressed questions from the Board.
Moved Cefalu Second Sheehan Va el esan Yes Cefalu Yes Jones Yes Sheeran Yes Exline
Yes to authorize staff to extend the limited term positions as follows: 1) Meter Technician; 2)
Customer Service Representative; 3) Junior Engineer; and, 4) Water Meter Installation
Coordinator.
b. 2019 Rocky Point II Waterline Replacement Project (Julie Ryan, Engineering Department Manager) -
Julie Ryan provided details regarding the 2019 Rocky Point II Waterline Replacement Project,
requesting the Board reject all bids and authorize staff to rebid the project in September 2019
and addressed questions from the Board.
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to reject all bids, and authorize staff to rebid Rocky Point II Waterline Replacement Project in
September 2019, pending authorization from the California State Revolving Fund.
C. Waste Water Treatment Plant Emergency Generator Replacement Project (Stephen Caswell, Senior
Engineer) -Steve Caswell presented information regarding Change Order No. 1 containing six
items.
Moved Cefalu Second Sheeh Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes
to approve Change Order No. 1 to Cal -Electro, Inc., in the amount of $48,210.74.
REGULAR BOARD MEETING MINUTES February 7, 2019
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
PAGE - 3
Moved Sheehan/Second CefalulVo9elgesan Yes Cefalu Yes/Jones Yes/Sheehan YeslExline
Yes to approve Payment of Claims in the amount of $2,164,519.13.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Exiling expressed interest in connecting the Civic Spark Fellows with the District.
President Vogelgesang reported he attended the California Association of Sanitation Agencies
(CASA) Conference and reported on several conference topics.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported there is a meeting Wednesday, February 13, 2019. Director Exline
requested information regarding the EI Dorado County Water Agency (EDCWA) budget process.
Director Jones reported Rick Lind is considering conducting an electric vehicle study, which he may
approach the District to participate, and Director Exline added grant money is available for electric
vehicles throughout the State of California.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update including upcoming recruitments and interview dates.
• He met with Finance staff to review budgets and is currently reviewing several requests.
• Provided a public outreach update thanking Shelly Thomsen for her efforts coordinating
public presentations, radio and television interviews and the public meeting tonight at 6 p.m.
Approximately 8,000 emails were sent to customers regarding the public meeting.
• He presented to the City on Tuesday, February 5, along with the water purveyors. Lahontan
was also in attendance to discuss PCE progress. The District is moving forward with the
relationship with the City including support for paving and fire hydrant maintenance and
operation.
• He updated the Board regarding meetings with Lahontan and provided details regarding the
most recent PCE issues.
• Provided details regarding the condition and repairs needed to the Lukins intertie meter.
• Provided a California Tahoe Alliance Regional Coalition update.
• He is advocating for funding from the California Tahoe Alliance for fire flow infrastructure and
sewer system improvements in stream environment zones.
STAFF/ATTORNEY REPORTS:
Steve Caswell presented a report regarding the District water audit results and addressed questions
from the Board.
Paul Hughes provided a report regarding the Helping Hands Outreach Program providing financial
assistance to District customers. The program is funded by donations from staff and customers.
IV Jones from Underground Repair Sewer and Brent Goligoski from Asset Management, presented
information regarding an inflow of groundwater into one of the District's pipes located in the Tahoe
Keys. They presented handouts to the Board and showed a video of the pipe. Chris Stanley provided
REGULAR BOARD MEETING MINUTES February 7, 2019
PAGE - 4
information regarding the condition of the pipe. The Board commended staff on their efforts and
appreciates the communication.
Chris Staple v provided a report regarding a customer complaint on February 6, 2019, regarding low
water pressure at their residence. Staff investigated and determined that the customer had an illegal
bypass on their water meter. Staff is working with Attorney Kvistad to incorporate language into the
District's Administrative Code to address such an issue. Staff will provide an update on progress at a
future Board Meeting.
Melonie Guff ry reported senior staff and Board photos will be taken just prior to the Board Meeting on
March 7, 2019.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:32 pm
RECONVENED TO OPEN SESSION: 4:13 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Potential Litigation (two cases).
Moved Vo el esan Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to approve and authorize the District to execute Task Order No. 8 the District's Master Agreement
with Kennedy Jenks Consultants with respect to determining future water demands.
Moved Vv el esan Second Jones Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to approve and authorize the District to execute the Best Best & Krieger Conflict of Interest Waiver
for Best Best & Krieger's representation of North Tahoe Public Utility District with respect to the Lake
Tahoe Basin surface water rights.
ADJOURNMENT: 4:14 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District