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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 21, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Hoyle, Chris
Stanley, Jared Aschenbach, Tony Prieto, Brent Goligoski, Ivo Bergsohn, Jim Kelly, Shelly Thomsen, Star
Glaze, Trevor Coolidge, Steve Caswell
Guests: Rick Lind, EI Dorado County Water Agency Liaison
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang announced Action Item 6a is being pulled from the Agenda.
CONSENT CALENDAR:
Moved Sheehan Second Exline Vo el esan Yes Cefalu Absent Jones Yes Sheehan Yes Exline Yes
to approve the Consent Calendar with changes as presented.
a. DECEMBER 31 2018 FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the December 31, 2018, Income Statement and Balance Sheet Reports.
b. SOUTH Y FATE AND TRANSPORT MODEL
(Ivo Bergsohn, Hydrogeologist)
Authorized staff to raise the cost ceiling for Task Order No. 4 by $6,885 and extend the
schedule to May 1, 2019, to accommodate additional time required for development of
remedial alternatives for modeling services approved for the South Y Feasibility Study.
c. REGULAR BOARD MEETING MINUTES: February 7 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved February 7, 2019, Minutes.
REGULAR BOARD MEETING MINUTES February 21, 2019
ITEMS FOR BOARD ACTION
PAGE - 2
a. Field Communications Improvements Projects (Julie Ryan, Engineering Department Manager) — Shannon
Cotulla provided an overview of the project and addressed questions from the Board. District
staff is planning to provide the labor for this project. Jared Aschenbach and Chris Stanle
provided additional details regarding the proposed upgrades.
Moved Sheehan Second Exline Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes/Exline Yes to approve proposal from Thunderbird Communications for upgrades to the
Fallen Leaf Lake radio system in an amount not to exceed $61,000.
b. 2019 Well and Pump Test Performance Monitoring (ivo Bergsohn, Hydrogeologist) - Ivo Bergsohn
provided details including a PowerPoint presentation and addressed questions from the Board.
This project is being 50% funded by EI Dorado County Water Agency, with a 50% match by the
District.
Moved Jones Second Exline Vo el esan Yes Cefalu Absent Jones Yes Sheehan Yes Exline
Yes to accept the Proposal from Wood Rodgers received to provide engineering services for the
2019 well project in response to the District's Routine Well and Pump Performance Monitoring
Request for Proposals and accept the revised cost proposal in the amount not to exceed
$66,717.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Vo e! esan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes Exline Yes to approve Payment of Claims in the amount of $1,485,106.49.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesanq reported the Ad -Hoc City Council Committee met this morning and discussed
several issues including the street lighting deadline of March 31, 2019, and the future of Snow Globe.
Attorney Kvistad offered suggestions regarding covering the cost for the street lighting increase.
Director .cones reported the Operations Committee met on Tuesday, February 19, and provided
details regarding the discussions. Director Exline added comments regarding the importance of
collecting data to optimize savings.
Director Sheehan reported there was a Finance Committee Meeting on February 20, where the entire
budget was reviewed. The next Board Workshop is March 13, at 2:00 p.m.
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported Rick Lind, EI Dorado County Water Agency liaison, is attending the Board
Meeting today. She and John Thiel were unable to attend the meeting last week due to weather.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
0 Provided a staff update
REGULAR BOARD MEETING MINUTES February 21, 2019
PAGE - 3
• Updated the Board regarding the budget process, including discussions regarding proposed
heavy equipment purchases. The next Proposition 218 Public Workshop is scheduled for
Wednesday, March 13, 2019, at 2:00 p.m.
• Provided an update regarding Public Outreach and acknowledged Shelly Thompson for her
assistance with those efforts. He provided information regarding several upcoming
presentations, a lunch on Monday, February 25, with other local Chief Executive Officers, and
a Meet and Greet at South Lake Tahoe Brewery on March 7, from 5:30 to 7:30 p.m.
• Provided a PCE update including a joint presentation for the Lahontan Board scheduled for
March 14, at 8:30 a.m. The next PCE Public Meeting is scheduled for March 6, at 6:00 p.m.
• Provided a Lukins intertie meter update
STAFF/ATTORNEY REPORTS:
Shannon Cotulla provided a storm update including maintaining the District systems throughout the
storm. There were daily flows up to 8.5 million gallons per day during the storm.
Chris Stanley reported that Trevor Coolidge discovered a system called Quick Lock Sewer Repair
System as a potential solution for the Tahoe Keys sewer leak. Chris Stanley explained the details and
addressed questions from the Board. A Proposal has been received from Sierra Plumbing from
Gardnerville who will perform the work for approximately $5,500, which is a huge savings compared
to other alternatives. The Board commended staff on their efforts.
Chris Stanley provided photos of the manhole cover situation near Sawmill Pond in the County. The
County used a loader to move snow off the road in the area and in the process moved the District's
manhole, allowing up to 400,000 gallons of water per day into the District's system. Thanks to the
District's flow monitoring system and quick reaction from staff, the manhole has been fixed. The
Board commended staff for their efforts in mitigating the situation and precautions have been taken
to prevent this situation from happening in the future.
Chris Stanley showed an example of deteriorated steel pipe from a leak on Bertha Avenue in the
Sierra Tract.
Attorney Kvistad reported he has been working with staff to update the District's Administrative
Code, due to a recently discovered customer meter bypass. They have found examples from other
District's that are helpful, which are appropriate to address comprehensive changes to the necessary
Administrative Code. There will be a recommended action brought to the Board in the future.
Shelly Thomsen reminded the Board that professional photos will be taken before the March 7, 2019,
Board Meeting.
ADJOURNMENT: 3:51 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, C erk of the Board
South Tahoe Public Utility District