03-07-2019SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, March 7, 2019 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
1.CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2.COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3.CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4.ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5.CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6.ITEMS FOR BOARD ACTION
a.Purchase of 2020 Western Star Dump Truck (Cliff Bartlett, Fleet/Equipment Repair Supervisor)
Approve the purchase of one 2020 Western Star 4700 Chassis with a 15 foot dump bed
from National Auto Fleet Group in conjunction with Sourcewell Contract No. 081716-
NAF in the estimated amount of $163,530.02.
b.2018 Water Meter Installation Project – Phase 4 (Trevor Coolidge, Associate Engineer)
Approve the Final Balancing Change Order No. 1 and the Closeout Agreement and
Release of Claims for the 2018 Water Meter Installation Project - Phase 4.
c.Sensus Water Meters for the 2019 Water Meter Project (Trevor Coolidge, Associate Engineer)
(1)Authorize exception to bidding procedures as outlined in the Purchasing Policy for a
sole source purchase of standardized supplies; and (2) Authorize purchase of Sensus
Meters and Radio-Read Units from Western Nevada Supply in the estimated amount of
$346,534.78.
REGULAR BOARD MEETING AGENDA – March 7, 2019 PAGE – 2
d.2019 Water Meter Installation Project – Phase 5 (Trevor Coolidge, Associate Engineer)
Award the 2019 Water Meter Installation Project - Phase 5 Contract to the lowest
responsive, responsible bidder, Vinciguerra Construction, in the amount of $3,292,055.
e.2019 Asphalt Patching & Trench Paving Services
(Tony Prieto, Underground Repair Water Supervisor and Heidi Baugh, Purchasing Agent)
Award bid in the amount of $193,387 to GB General Engineering Contractor, Inc., the
lowest responsive, responsible bidder.
f.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $ 1,377,356.15
7.STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8.BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9.EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10.GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a.Staffing Update
b.Salary Survey
c.Budget Process
d.Outreach
e.PCE Update
f.Lukins Intertie Update
g.Streetlights
h.Fire Protection
i.Tahoe Keys Sewer Update
11.STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
12.NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
02/21/19 – 2:00 p.m. Regular Board Meeting at the District
03/06/19 – 6:00 p.m. PCE Public Meeting at the City
Future Meetings/Events
03/07/19 – 5:30 p.m. Meet & Greet at South Lake Tahoe Brewing Company
03/13/19 – 10:00 a.m. El Dorado County Water Agency Meeting in Placerville
03/13/19 – 2:00 p.m. Proposition 218 Board Workshop at the District
03/18/19 – 3:30 p.m. Operations Committee Meeting at the District
03/20/19 – 8:00 a.m. Employee Communications Committee Meeting (Sheehan Representing)
03/21/19 – 9:00 a.m. Ad-Hoc City Council Committee Meeting at the City
03/21/19 – 2:00 p.m. Regular Board Meeting at the District
REGULAR BOARD MEETING AGENDA – March 7, 2019 PAGE – 3
13.CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed – three minute limit.)
a.Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Potential Litigation (one case).
b.Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: One Case.
ADJOURNMENT (The next Regular Board Meeting is Thursday, March 21, 2019, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – March 7, 2019 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, March 7, 2019
ITEMS
a.RESOLUTION FOR BUREAU OF RECLAMATION 2019 WATERSMART SMALL-SCALE WATER
EFFICIENCY PROJECTS GRANT
(Lynn Nolan, Grants Coordinator)
Adopt Bureau of Reclamation WaterSMART Small-Scale Water Efficiency Projects Grant
program Resolution No. 3103-19 approving grant funding for a Pressure Reducing Valve
Program.
b.RESOLUTION FO BUREAU OF RECLAMATION 2019 WATERSMART GRANT
(Lynn Nolan, Grants Coordinator)
Adopt Bureau of Reclamation WaterSMART Program Resolution No. 3104-19 approving grant
funding for Water Infrastructure Efficiencies Project.
c.RESOLUTION FOR CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES/FEDERAL
EMERGENCY MANAGEMENT AGENCY HAZARD MITIGATION GRANT PROGRAM FUNDING
(Raina Blasser, Grants Assistant)
Adopt California Governor’s Office of Emergency Services/Federal Emergency Management
Hazard Mitigation Grant Program Resolution No. 3105-19 approving grant funding for the
Upper Truckee River Wastewater Pump Station Generator Project.
d.RESOLUTION FOR CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES/FEDERAL
EMERGENCY MANAGEMENT AGENCY HAZARD MITIGATION GRANT PROGRAM FUNDING
(Raina Blasser, Grants Assistant)
Adopt California Governor’s Office of Emergency Services/Federal Emergency Management
Agency Hazard Mitigation Grant Program Resolution No. 3106-19 approving grant funding for
the Al Tahoe Sewer Pump Generator Project.
e.ALPINE COUNTY’S SUMMER 2019 FISH PURCHASE
(Jim Hilton, Water Reuse Manager and Heidi Baugh, Purchasing Agent)
Authorize payment to Alpine County in the amount of $56,250, to purchase fish for the Summer
2019 planting season.
f.REQUEST FOR PROPOSALS FOR HAY HARVESTING AT DIAMOND VALLEY RANCH
(Jim Hilton, Water Reuse Manager)
Authorize a Request for Proposals for hay harvesting at Diamond Valley Ranch.
g.SEASONAL HELP FOR UNDERGROUND REPAIR, SEWER
(Doug Van Gorden, Supervisor, Underground Repair Sewer and Chris Stanley, Manager of Field Operations)
Approve hiring of three seasonal employees for Underground Repair, Sewer in the estimated
amount of $57,850.
REGULAR BOARD MEETING AGENDA – March 7, 2019 PAGE – 5
h.TEMPORARY WATER EFFICIENCY TECHNICIAN AND WATER EDUCATOR
(Shelly Thomsen, Water Conservation Specialist)
Approve a Contract with Blue Ribbon Personnel Services for one temporary Water Efficiency
Technician and one temporary Water Educator in the estimated amount of $42,000.
i.2019 WATER METER INSTALLATION PROJECT – PHASE 5
(Trevor Coolidge, Associate Engineer)
Authorize staff to place the 2019 water meter lid order of 1,040 lids with Neenah Foundry at a
total cost of $69,477.20.
j.REGULAR BOARD MEETING MINUTES: FEBRUARY 21, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve February 21, 2019, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Resolution for Bureau of Reclamation 2019 WaterSMART
Small-Scale Water Efficiency Projects Grant
REQUESTED BOARD ACTION: Adopt Bureau of Reclamation Water SMART Small-Scale
Water Efficiency Projects Grant program Resolution No. 3103-19 approving grant
funding for a Pressure Reducing Valve Program.
DISCUSSION: South Tahoe Public Utility District (District) staff is requesting approval to
submit a grant application to the Bureau of Reclamation WaterSMART 2019 grant
program for a Pressure Reducing Valve Installation Program on the District’s largest
water producing infrastructure. The grant is limited to $75,000 with a $75,000 match.
The attached Resolution is a requirement of the funding application.
SCHEDULE: Final application will be submitted April 24, 2019
COSTS: Match costs are associated with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No. 3103-19
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3103-19
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART: SMALL-SCALE WATER EFFICIENCY GRANT 2019
BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors
that the General Manager, Assistant General Manager and/or the Chief Financial
Officer is hereby authorized and directed to sign and file, for and on behalf of the
STPUD, a Financial Assistance Application for a financing agreement from the Bureau of
Reclamation for the planning, design, and construction of the following project:
Pressure Reducing Valve SCADA Improvements Project; and
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grant Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative agreement;
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3103-19 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 7th
day of March, 2019, by the following vote:
AYES:
NOES:
BSENT:
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_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3103-19
March 7, 2019
Page 2
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Resolution for Bureau of Reclamation 2019 WaterSMART
Grant
REQUESTED BOARD ACTION: Adopt Bureau of Reclamation WaterSMART Program
Resolution No. 3104-19 approving grant funding for Water Infrastructure Efficiencies
Project.
DISCUSSION: South Tahoe Public Utility District (District) staff is requesting approval to
submit a grant application to the Bureau of Reclamation WaterSMART 2019 Grant
Program for a Water Infrastructure Efficiencies Project on the District’s largest water
producing infrastructure. Cost for this project is approximately $300,000 from grant
funding and an additional $300,000 match requirement.
The attached Resolution No. 3104-19 is a requirement of the funding application.
SCHEDULE: Final application will be submitted March 19, 2019.
COSTS: Match costs are associated with this Item
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No. 3104-19
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3104-19
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART: WATER AND ENERGY EFFICIENCY GRANT 2019
BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors
that the General Manager, Assistant General Manager and/or the Chief Financial
Officer or their designee, is hereby authorized and directed to sign and file, for and on
behalf of the STPUD, a Financial Assistance Application for a financing agreement from
the Bureau of Reclamation for the planning, design, and construction of the following
project:
Water Infrastructure Efficiencies Project; and
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grant Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding plan and application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative agreement;
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3104-19 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 7th
day of March, 2019, by the following vote:
AYES:
NOES:
ABSENT:
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_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3104-19
March 7, 2019
Page 2
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BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Raina Blasser, Grants Assistant
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Resolution for California Governor’s Office of Emergency
Services Federal Emergency Management Agency Mitigation
Grant Program Funding
REQUESTED BOARD ACTION: Adopt California Governor’s Office of Emergency Services
/Federal Emergency Management Hazard Mitigation Grant Program Resolution No. 3105-19
approving grant funding for the Upper Truckee River Wastewater Pump Station Generator
Project
DISCUSSION: South Tahoe Public Utility District staff is requesting approval to submit a grant
application to the California Governor’s Office of Emergency Services (Cal OES)/Federal
Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) for a
back-up generator upgrade project at the Upper Truckee River Wastewater Pump Station.
Total activity cost for this Project is approximately $315,000; the Federal Requested Share is
$236,250 (75%) and the District Match requirement is $78,750 (25%).
SCHEDULE: Final application will be submitted April 18, 2019
COSTS: Applicant Match of $78,750 is required with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3105-19 Upper Truckee River Wastewater Pump Station
Generator
_________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3105-19
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
APPROVING A GRANT APPLICATION TO CALIFORNIA GOVERNOR’S OFFICE OF
EMERGENCY SERVICES/FEDERAL EMERGENCY MANAGEMENT AGENCY
FOR THE UPPER TRUCKEE RIVER WASTEWATER PUMP STATION GENERATOR PROJECT
BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors
that the General Manager, Assistant General Manager and/or the Chief Financial
Officer is hereby authorized and directed to sign and file, for and on behalf of the
STPUD, a Financial Assistance Application for a financing agreement from the California
Governor’s Office of Emergency Services (Cal OES)/Federal Emergency Management
Agency (FEMA) Hazard Mitigation Grant Program (HMGP) for the planning, design, and
construction of the following project:
Upper Truckee River Wastewater Pump Station Generator; and
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Cal
OES/FEMA HMGP; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Cal OES/FEMA HMGP and certifies that STPUD is capable of
providing the amount of funding and in-kind contributions specified in the funding
application; and
BE IT FURTHER RESOLVED that STPUD will work with Cal OES/FEMA to meet
established deadlines for entering into a grant or cooperative agreement;
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3105-19 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 7th
day of March, 2019, by the following vote:
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ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No.3105-19
March 7, 2019
Page 2
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BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Raina Blasser, Grants Assistant
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Resolution for California Governor’s Office of Emergency
Services/Federal Emergency Management Agency Hazard
Mitigation Grant Program Funding
REQUESTED BOARD ACTION: Adopt California Governor’s Office of Emergency
Services/ Federal Emergency Management Agency Hazard Mitigation Grant Program
Resolution No. 3106-19 approving grant funding for the Al Tahoe Sewer Pump
Generator Project.
DISCUSSION: South Tahoe Public Utility District staff is requesting approval to submit a
grant application to the California Governor’s Office of Emergency Services (Cal
OES)/Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant
Program (HMGP) for a back-up generator upgrade project at the Al Tahoe Sewer
Pump Station.
Total activity cost for this project is approximately $315,000; Federal Requested Share is
$236,250 (75%) and the District Match requirement is $78,750 (25%).
SCHEDULE: Final application will be submitted April 18, 2019
COSTS: Applicant Match of $78,750 is required with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3106-19 Al Tahoe Sewer Pump Generator
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3106-19
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
APPROVING A GRANT APPLICATION TO CALIFORNIA GOVERNOR’S OFFICE OF
EMERGENCY SERVICES/FEDERAL EMERGENCY MANAGEMENT AGENCY
FOR THE AL TAHOE SEWER PUMP GENERATOR PROJECT
BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors
that the General Manager, Assistant General Manager and/or the Chief Financial
Officer is hereby authorized and directed to sign and file, for and on behalf of the
STPUD, a Financial Assistance Application for a financing agreement from the California
Governor’s Office of Emergency Services (Cal OES)/Federal Emergency Management
Age ncy (FEMA) Hazard Mitigation Grant Program (HMGP) for the planning, design, and
construction of the following project:
Al Tahoe Sewer Pump Generator; and
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Cal
OES/FEMA HMGP; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Cal OES/FEMA HMGP and certifies that STPUD is capable of
providing the amount of funding and in-kind contributions specified in the funding
application; and
BE IT FURTHER RESOLVED that STPUD will work with Cal OES/FEMA to meet
established deadlines for entering into a grant or cooperative agreement;
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3106-19 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 7th
day of March, 2019, by the following vote:
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ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3106-19
March 7, 2019
Page 2
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BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Jim Hilton, Water Reuse Manager
Heidi Baugh, Purchasing Agent
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Alpine County’s Summer 2019 Fish Purchase
REQUESTED BOARD ACTION: Authorize payment to Alpine County in the amount of
$56,250, to purchase fish for the Summer 2019 planting season.
DISCUSSION: The District has paid Alpine County for fish plants since 1988 as required by
Contract.
Alpine County requested two quotes for the 2019 fish planting season and intends to
purchase from the farm with the least expensive prices. Desert Springs Trout Farm is the
same trout farm they have used for many years. The prices did not increase in 2019.
Staff audited summer 2018 fish purchase and all funds were spent.
SCHEDULE: Payment required before April 15, 2019
COSTS: $56,250
ACCOUNT NO: 1034-6649
BUDGETED AMOUNT AVAILABLE: $57,000
ATTACHMENTS: Letter from Alpine County & Quotes
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Jim Hilton, Water Reuse Operations Manager
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Request for Proposals for Hay Harvesting at Diamond Valley
Ranch
REQUESTED BOARD ACTION: Authorize a Request for Proposals for hay harvesting at
Diamond Valley Ranch.
DISCUSSION: Staff is requesting authorization to proceed with a Request for Proposals to
seek a custom haying operator who will cut, rake, bale, and broker the alfalfa hay for
the District for a term of five years. The intent of soliciting a five-year term is to attract a
custom haying operator who will establish a vested interest in the District’s alfalfa hay
fields for the term of the Contract, as well as provide District staff a period of time
necessary to assess the economic viability of District personnel conducting the haying
operations in the future.
SCHEDULE: June – October
REVENUE: Unknown
ACCOUNT NO: 1000-3540
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Doug Van Gorden, Supervisor, Underground Repair, Sewer
Chris Stanley, Manager of Field Operations
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Seasonal Help for Underground Repair, Sewer
REQUESTED BOARD ACTION: Approve hiring of three seasonal employees for
Underground Repair, Sewer in the estimated amount of $57,850.
DISCUSSION: With approximately 15% - 20% of the collection system located in
easements, the clearing of these easements is an important and continual part of the
overall maintenance of the collection system. The clearing of these easements is
performed by the hiring of three seasonal employees. These seasonal employees locate
manholes, clear and chip brush, stake the location of the manhole and stencil the
manhole number on the cover for easy recognition within the easements. The seasonal
employees also cover vacation schedules for regular employees on the hydro trucks
and Underground Repair Sewer crews.
Staff requests that the Board authorize the hiring of three seasonal employees from May
6, 2019, through October 31, 2019.
SCHEDULE: May 6, 2019, through October 31, 2019
COSTS: $57,850
ACCOUNT NO: 10.22.4201
BUDGETED AMOUNT AVAILABLE: $9,480 (2018/19); $48,450 (2019/20)
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
18
Shelly Thomsen
March 7, 2019
Page 2 – 4h
BOARD AGENDA ITEM 4h
TO: Board of Directors
FROM: Shelly Thomsen, Water Conservation Specialist
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Temporary Water Efficiency Technician and Water Educator
REQUESTED BOARD ACTION: Approve a Contract with Blue Ribbon Personnel Services for
one temporary Water Efficiency Technician and one temporary Water Educator in the
estimated amount of $42,000.
DISCUSSION: Due to the continued need for water conservation to meet state
mandates, the District expects to see a continued increase in participation in the
District’s Water Conservation Program. In order to meet this increase during the busy
summer season, it is necessary to hire a Water Efficiency Technician to assist with the
implementation of the Water Conservation Program and a Water Educator to enforce
our Water Waste Prohibition.
The Water Efficiency Technician will work from approximately April 15, 2019, through
November 1, 2019, for approximately 40 hours per week, not to exceed 999 hours.
Under the supervision of the Water Conservation Specialist, duties include: assisting with
the implementation of the Turf Buy Back Program; performing Water Wise House Calls
and Leak Detection services; assisting with community and educational outreach;
enforcement of the District’s Water Conservation Ordinance; administrative duties as
assigned.
The Water Educator will work from approximately June 3, 2019, through August 30, 2019,
for 20 hours per week, not to exceed 999 hours total. Under the supervision of the Water
Conservation Specialist, this position would enforce the District’s Water Conservation
Ordinance; specifically the Water Waste Prohibition and Stage One conditions as
described in Section 3.4: Water Shortage and Drought Response Standards in the
Administrative Code.
General Manager
John Thiel
Directors
Chris Cefalu
James R . Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
19
Shelly Thomsen
March 7, 2019
Page 2 – 4h
SCHEDULE: April to October 2019
COSTS: $42,000 (estimated)
ACCOUNT NO: 2064-4405
BUDGETED AMOUNT AVAILABLE: $6,224 (2018/19), $39,000 (2019/20)
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
20
Trevor Coolidge
March 7, 2019
Page 2 – 4i
BOARD AGENDA ITEM 4i
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: 2019 Water Meter Installation Project - Phase 5
REQUESTED BOARD ACTION: Authorize staff to place the 2019 water meter lid order of
1,040 lids with Neenah Foundry at a total cost of $69,477.20.
DISCUSSION: The District currently has approximately 1,900 remaining water meter
installations to complete as part of the ongoing Residential Water Metering Project. A
total of 1,316 meter installations are planned for 2019; for each meter installation, a
new water meter pit is installed that requires a water meter lid, designed to
accommodate pedestrian or traffic loading, depending on the installation location.
Based on input from Engineering, Underground Water Repair, and Customer Service,
the District designed water meter lids that feature a recess to protect water meter
antennas from snow removal, a lifting hole that can be readily cleared of ice, and are
manufactured in accordance with recognized national material and loading
standards. The lids also meet the American Iron and Steel provisions required as a
funding provision by the United States Environmental Protection Agency and the State
Water Resources Control Board’s (SWRCB) Clean Water State Revolving Fund (CWSRF).
In 2017, the District pre-qualified four foundries to bid on the District’s multi-year meter lid
and frame procurement Contract; Neenah Foundry was found to be the lowest
responsive, responsible bidder and was awarded the supply Contract that extends
through 2020. The lids have worked successfully with the District’s AMI system and have
reduced issues associated with broken or misplaced meter lids. Neenah has continued
to meet the District’s delivery needs, including a second delivery in 2018 to meet the
increased number of meter installations completed by Vinciguerra Construction that
exceeded the initial annual order. The Board previously approved up to $149,697.08 for
the 2019 order; based on the District’s inventory of lids and planned installations for
2019. Staff anticipates requiring an order of 1,040 lids at a total cost of $69,477.20.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
21
Trevor Coolidge
March 7, 2019
Page 2 – 4i
Based on Neenah’s performance and the continued need for water meter lids, staff
recommends that the Board authorize the 2019 water meter lid order from Neenah
Foundry.
SCHEDULE: As soon as possible.
COSTS: $69,477.20
ACCOUNT NO: 2030-8929, METR5A
BUDGETED AMOUNT AVAILABLE: $1,497,680
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
22
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 21, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Hoyle, Chris
Stanley, Jared Aschenbach, Tony Prieto, Brent Goligoski, Ivo Bergsohn, Jim Kelly, Shelly Thomsen, Star
Glaze, Trevor Coolidge, Steve Caswell
Guests: Rick Lind, El Dorado County Water Agency Liaison
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang announced Action Item 6a is being pulled from the Agenda.
CONSENT CALENDAR:
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Exline Yes
to approve the Consent Calendar with changes as presented.
a. DECEMBER 31, 2018, FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the December 31, 2018, Income Statement and Balance Sheet Reports.
b. SOUTH Y FATE AND TRANSPORT MODEL (Ivo Bergsohn, Hydrogeologist)
Authorized staff to raise the cost ceiling for Task Order No. 4 by $6,885 and extend the
schedule to May 1, 2019, to accommodate additional time required for development of
remedial alternatives for modeling services approved for the South Y Feasibility Study.
c. REGULAR BOARD MEETING MINUTES: February 7, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved February 7, 2019, Minutes.
23
REGULAR BOARD MEETING MINUTES February 21, 2019 PAGE – 2
ITEMS FOR BOARD ACTION
a. Field Communications Improvements Projects (Julie Ryan, Engineering Department Manager) – Shannon
Cotulla provided an overview of the project and addressed questions from the Board. District
staff is planning to provide the labor for this project. Jared Aschenbach and Chris Stanley
provided additional details regarding the proposed upgrades.
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/ Sheehan
Yes/Exline Yes to approve proposal from Thunderbird Communications for upgrades to the
Fallen Leaf Lake radio system in an amount not to exceed $61,000.
b. 2019 Well and Pump Test Performance Monitoring (Ivo Bergsohn, Hydrogeologist) – Ivo Bergsohn
provided details including a PowerPoint presentation and addressed questions from the Board.
This project is being 50% funded by El Dorado County Water Agency, with a 50% match by the
District.
Moved Jones/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Exline
Yes to accept the Proposal from Wood Rodgers received to provide engineering services for the
2019 well project in response to the District’s Routine Well and Pump Performance Monitoring
Request for Proposals and accept the revised cost proposal in the amount not to exceed
$66,717.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Vogelgesang/Vogelgesang Yes/ Cefalu Absent /Jones Yes/Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $1,485,106.49.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang reported the Ad-Hoc City Council Committee met this morning and discussed
several issues including the street lighting deadline of March 31, 2019, and the future of Snow Globe.
Attorney Kvistad offered suggestions regarding covering the cost for the street lighting increase.
Director Jones reported the Operations Committee met on Tuesday, February 19, and provided
details regarding the discussions. Director Exline added comments regarding the importance of
collecting data to optimize savings.
Director Sheehan reported there was a Finance Committee Meeting on February 20, where the entire
budget was reviewed. The next Board Workshop is March 13, at 2:00 p.m.
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported Rick Lind, El Dorado County Water Agency liaison, is attending the Board
Meeting today. She and John Thiel were unable to attend the meeting last week due to weather.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update
24
REGULAR BOARD MEETING MINUTES February 21, 2019 PAGE – 3
•Updated the Board regarding the budget process, including discussions regarding proposed
heavy equipment purchases. The next Proposition 218 Public Workshop is scheduled for
Wednesday, March 13, 2019, at 2:00 p.m.
•Provided an update regarding Public Outreach and acknowledged Shelly Thompson for her
assistance with those efforts. He provided information regarding several upcoming
presentations, a lunch on Monday, February 25, with other local Chief Executive Officers, and
a Meet and Greet at South Lake Tahoe Brewery on March 7, from 5:30 to 7:30 p.m.
• Provided a PCE update including a joint presentation for the Lahontan Board scheduled for
March 14, at 8:30 a.m. The next PCE Public Meeting is scheduled for March 6, at 6:00 p.m.
• Provided a Lukins intertie meter update
STAFF/ATTORNEY REPORTS:
Shannon Cotulla provided a storm update including maintaining the District systems throughout the
storm. There were daily flows up to 8.5 million gallons per day during the storm.
Chris Stanley reported that Trevor Coolidge discovered a system called Quick Lock Sewer Repair
System as a potential solution for the Tahoe Keys sewer leak. Chris Stanley explained the details and
addressed questions from the Board. A Proposal has been received from Summit Plumbing from
Gardnerville who will perform the work for approximately $5,500, which is a huge savings compared
to other alternatives. The Board commended staff on their efforts.
Chris Stanley provided photos of the manhole cover situation near Sawmill Pond in the County. The
County used a loader to move snow off the road in the area and in the process moved the District’s
manhole, allowing up to 400,000 gallons of water per day into the District’s system. Thanks to the
District’s flow monitoring system and quick reaction from staff, the manhole has been fixed. The
Board commended staff for their efforts in mitigating the situation and precautions have been taken
to prevent this situation from happening in the future.
Chris Stanley showed an example of deteriorated steel pipe from a leak on Bertha Avenue in the
Sierra Tract.
Attorney Kvistad reported he has been working with staff to update the District’s Administrative
Code, due to a recently discovered customer meter bypass. They have found examples from other
District’s that are helpful, which are appropriate to address comprehensive changes to the
Administrative Code. There will be a recommended action brought to the Board in the future.
Shelly Thomsen reminded the Board that professional photos will be taken before the March 7, 2019,
Board Meeting.
ADJOURNMENT: 3:51 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
25
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Cliff Bartlett, Fleet/Equipment Repair Supervisor
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Purchase of 2020 Western Star Dump Truck
REQUESTED BOARD ACTION: Approve the purchase of one 2020 Western Star 4700
Chassis with a 15 foot dump bed from National Auto Fleet Group in conjunction with
Sourcewell Contract No. 081716-NAF in the estimated amount of $163,530.02.
DISCUSSION: This vehicle purchase is to replace Vehicle #8, a 1995 International, Model
2574 12-yard dump truck that is used daily in the Water/Sewer Departments. This diesel
vehicle is out of compliance with the C.A.R.B. and is required to be replaced by the
year 2020. Vehicle #8 is budgeted for the 2018/19 Fiscal Year. The new vehicle is being
purchased through National Auto Fleet Group who is under Contract (No. 081716-NAF)
with Sourcewell (a California Co-op whose contracts are competitively bid). The District
has used this supplier several times in the past with excellent results. Participating in or
matching other government or purchasing coalition contracts, which have recently
been competitively awarded, qualifies as having met the District’s formal public
competitive bid requirement.
Staff requests that the Board approve the purchase of one 2020 Western Star 4700
Chassis with a 15 foot dump bed from National Auto Fleet Group in conjunction with
Sourcewell Contract NO. 081716-NAF in the estimated amount of $163,530.02.
SCHEDULE: As soon as possible
COSTS: Estimated total including tax, delivery, and fees $163,530.02
ACCOUNT NO: 20.28.8951
BUDGETED AMOUNT AVAILABLE: $240,000
ATTACHMENTS: National Auto Fleet Group/Sourcewell Contract Number 081716-NAF
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
26
27
Trevor Coolidge
March 7, 2019
Page 2 – 6b
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: 2018 Water Meter Installation Project - Phase 4
REQUESTED BOARD ACTION: Approve the Final Balancing Change Order No. 1and the
Closeout Agreement and Release of Claims for the 2018 Water Meter Installation
Project - Phase 4.
DISCUSSION: The Water Meter Installation Project – Phase 4 completed a total of 1,606
new water meter installations and 338 water service valve replacements during the
2018 construction season in the Tahoe Sierra, Black Bart, and Montgomery Estates
Springwood neighborhoods of the District’s service area. The contractor, Vinciguerra
Construction, achieved substantial completion on November 7, 2018, after starting work
on May 17, 2018.
Vinciguerra worked closely with District staff to minimize time and materials work and
additional material costs to $40,800.24, representing 1% of the final Contract amount.
The proposed Final Balancing Change Order No. 1 increases the original Contract
amount by $144,469.24, bringing the final Contract cost to $3,817,676.24. The increase
reflects the completion of 145 additional meter installations that were not included in
the original Contract total.
Staff recommends approval of both the Final Balancing Change Order No. 1 and the
Closeout Agreement and Release of Claims for the 2018 Water Meter Installation
Project – Phase 4.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
28
Trevor Coolidge
March 7, 2019
Page 2 – 6b
SCHEDULE: As soon as possible
COSTS: $144,469.24
ACCOUNT NO: 2030-8859, METER4
BUDGETED AMOUNT AVAILABLE: 180,326
ATTACHMENTS: Final Balancing Change Order, Closeout Agreement and Release of
Claims
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
29
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this 7th day
of March 2019, by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as
"DISTRICT", and Vinciguerra Construction, hereinafter referred to as "CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
1. That the undersigned, as the authorized representative of CONTRACTOR, for and in
consideration of Three Million Six Hundred Seventy-Three Thousand Two Hundred Seven
Dollars and Zero Cents ($3,673,207.00), contract amount, and the sum of One Hundred Forty-
Four Thousand Four Hundred Sixty-Nine Dollars and Twenty-Four Cents ($144,469.24) for said
Contract Change Order No. 1, receipt of which is hereby acknowledged, has submitted waivers
from all subcontractors and suppliers in the form required by Civil Code §8132 - 8138, and does
hereby and for each of its successors, assigns and partners, release acquit and forever
discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY,
CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees,
from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs,
expenses and other claims whatsoever, which might have been asserted against DISTRICT by
reason of any matter or thing which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated March 15,
2018 for Purchase Order No. 18-92 DISTRICT project described as Water Meter
Installation Project – Phase 4.
B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. 18-92
and shown in Payment Request No. 7 dated March 7, 2019.
2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of
the CONTRACTOR’s completion of Purchase Order No. 18-92 does hereby and for each of its
successors, and assigns, releases, acquits and forever discharge Vinciguerra Construction and
each of its successors, assigns, officers, agents, servants, and employees, and sureties from
any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses
whatsoever which might have been asserted against CONTRACTOR, except for the rights
accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten
Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of
Improvements to Real Property," which rights are specifically not released, and except for
warranties and sureties provided by reason of any matter or thing which was the subject matter
of or basis for:
A. The performance of all terms and conditions of that certain agreement dated March 15,
2018 for Purchase Order No. 18-92 DISTRICT project described as Water Meter
Installation Project – Phase 4.
B. Change Order No. 1 and as approved by the parties, pertaining to Purchase Order No.
18-92 and shown in Payment Request No.7 dated March 7, 2019.
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT
or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any
portions of the Specifications for Purchase Order No. 18-92.
30
4. The DISTRICT has received no claims from the CONTRACTOR.
5. The DISTRICT filed and recorded a NOTICE OF COMPLETION with the County Recorder on
November 20, 2018 as such the statutory lien period expired on December 25, 2018.
6.
Original Contract Amount $3,673,207.00
Total Change Order Amount $144,469.24
Less: Amount Previously Paid
(Request Nos. 1 through 6)
$3,489,546.65
Less: Amount to Be Paid in Payment
Request No. 7 on March 7, 2019
$328,129.59
Balance $0
The retainage will be released to the CONTRACTOR as the expiration of the lien period 35 (thirty-five)
calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder has
passed. Release pursuant to this agreement shall not apply to CONTRACTOR’s rights to the presently
retained amount until such time as such amounts are received in full by CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of
performance for Purchase Order No. 18-92 after the execution of change orders shall be as
follows:
Original Contract Price $3,673,207.00
Original Calendar Days 150
Total Adjusted Price $3,817,676.24
Total Adjusted Calendar Days 174
8. It is understood and agreed by the undersigneds that the facts with respect to which the
foregoing Release is given may hereafter turn out to be other than or different from the facts in
that connection now known to be or believed by said undersigneds to be true, and the
undersigneds hereto expressly assume the risk of the facts turning out to be different than they
now so appear, and agree that the foregoing Release shall be, in all respects, effective and not
subject to termination or recession by any such difference in facts and undersigneds hereby
expressly waive any and all rights the undersigneds have or may have under California Civil
Code Section 1542, which provides as follows:
"A general release does not extend to claims which the creditor does not know or
suspect to exist in his favor at the time of executing the Release which if known by him
must have materially affected his settlement with the debtor."
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as
an admission or admissions of liability on the part of either party and that the parties deny
liability hereof. The undersigneds agree that they will forever refrain and forebear from
commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other
party based on, arising out of, or in any way connected with the subject matter of this Release.
31
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its
Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not
heretofore assigned or transferred or purported to assign or transfer to any person, firm,
corporation, association or entity any of the rights, claims, warranties, demands, debts,
obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the
CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without
limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions,
damages, costs, expenses and other claims, including attorney's fees, arising out of or
connected with any such assignment or transfer or purported assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of their own choice
in connection with the preparation and execution of this Closeout Agreement and Release of
Claims. The undersigned acknowledge and represent that they understand and voluntarily
consent and agree to each and every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement or agreement, not
herein expressed, have been made to the undersigned and that this Release contains the entire
agreement among the parties hereto and that the terms of the Release are contractual and not
a mere recital.
14. The persons executing this Closeout Agreement and Release of Claims represent and warrant
to the other party that the execution and performance of the terms of this Release have been
duly authorized by all requisite corporate, partnership, individual, or other entity requirements
and that said persons have the right, power, legal capacity and authority to execute and enter in
the Closeout Agreement and Release of Claims.
JOHN A. THIEL, P.E., M.B.A., GENERAL MANAGER DATED
ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED
VINCIGUERRA CONSTRUCTION
By
Signature DATED
Print Name
Print Title
32
1
CHANGE ORDER NUMBER 01
Project: 2018 Water Meter Installation Project – Phase 4
Contractor: Vinciguerra Construction
Date: 3/7/2019 PO #: P18-92
The Contract Shall Be Changed As Follows:
TOTAL FOR CHANGE ORDER NUMBER 1 IS
A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P+Q+R = $144,469.24
Dollar Amounts Contract Time
Original Contract $3,673,207.00 150 Calendar Days
Previous Change Orders $0 0 Calendar Days
Current Contract $3,817,676.24 174 Calendar Days
THIS CHANGE ORDER $144,469.24 24 Calendar Days
New Contract Total $3,817,676.24 174 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
Date: ____________________
Authorized By STPUD Board President
Date: _____________________
Accepted By Contractor
Date: _____________________
Reviewed By
33
2
A. Amend Bid Item 4 to reflect a 268 unit increase in the number of Base Water Meter
Installation, 3/4" on single water service. At the contract rate of $2000.00 per EACH,
the additional cost to the District is $536,000.00.
TOTAL FOR ITEM A IS $536,000.00
B. Amend Bid Item 5 to reflect a 11 unit decrease in the number of Base Water Meter
Installation, 3/4" on double water service, for work not performed. At the contract rate
of $2000.00 per EACH, the reduction in the Contract quantity results in a credit to the
District in the amount of $22,000.00.
TOTAL FOR ITEM B IS <$22,000.00>
C. Amend Bid Item 6 to reflect a 96 unit decrease in the number of Base Water Meter
Installation, 1" on single water service, for work not performed. At the contract rate of
$1900.00 per EACH, the reduction in the Contract quantity results in a credit to the
District in the amount of $182,400.00.
TOTAL FOR ITEM C IS <$182,400.00>
D. Amend Bid Item 7 to reflect a 16 unit decrease in the number of Base Water Meter
Installation, 1" on double water service, for work not performed. At the contract rate of
$1900.00 per EACH, the reduction in the Contract quantity results in a credit to the
District in the amount of $30,400.00.
TOTAL FOR ITEM D IS <$30,400.00>
E. Amend Bid Item 8 to reflect a 28 unit increase in the number of Add for Traffic-Rated
Installations - 3/4". At the contract rate of $250.00 per EACH, the additional cost to the
District is $7,000.00.
TOTAL FOR ITEM E IS $7,000.00
F. Amend Bid Item 9 to reflect a 77 unit decrease in the number of Add for Traffic-Rated
Installations - 1", for work not performed. At the contract rate of $275.00 per EACH,
the reduction in the Contract quantity results in a credit to the District in the amount of
$21175.00.
TOTAL FOR ITEM F IS <$21,175.00>
G. Amend Bid Item 10 to reflect a 640 unit decrease in the number of 3" Asphalt Patch
Paving, for work not performed. At the contract rate of $5.00 per SF, the reduction in
the Contract quantity results in a credit to the District in the amount of $3200.00.
TOTAL FOR ITEM G IS <$3,200.00>
H. Amend Bid Item 11 to reflect a 54 unit decrease in the number of Add for Groundwater
Dewatering, for work not performed. At the contract rate of $1.00 per EACH, the
reduction in the Contract quantity results in a credit to the District in the amount of
$54.00.
TOTAL FOR ITEM H IS <$54.00>
34
3
I. Amend Bid Item 12 to reflect a 19 unit decrease in the number of Increased
Excavation Depth for Non-traffic Installs: 61" to 76" Deep, for work not performed. At
the contract rate of $1.00 per EACH, the reduction in the Contract quantity results in a
credit to the District in the amount of $19.00.
TOTAL FOR ITEM I IS <$19.00>
J. Amend Bid Item 13 to reflect a 57 unit decrease in the number of Increased
Excavation Depth for Traffic-rated Installs: 61" to 76" Deep, for work not performed. At
the contract rate of $1.00 per EACH, the reduction in the Contract quantity results in a
credit to the District in the amount of $57.00.
TOTAL FOR ITEM J IS <$57.00>
K. Amend Bid Item 14 to reflect a 152 unit decrease in the number of Water Service
Valve Replacement, 3/4" Single, for work not performed. At the contract rate of $1.00
per EACH, the reduction in the Contract quantity results in a credit to the District in the
amount of $152.00.
TOTAL FOR ITEM K IS <$152.00>
L. Amend Bid Item 15 to reflect a 3 unit decrease in the number of Water Service Valve
Replacement, 1" Single, for work not performed. At the contract rate of $1.00 per
EACH, the reduction in the Contract quantity results in a credit to the District in the
amount of $3.00.
TOTAL FOR ITEM L IS <$3.00>
M. Amend Bid Item 16 to reflect a 4 unit increase in the number of Water Service Valve
Replacement, 3/4" Double. At the contract rate of $1.00 per EACH, the additional cost
to the District is $4.00.
TOTAL FOR ITEM M IS $4.00
N. Amend Bid Item 17 to reflect a 73 unit decrease in the number of Water Service Valve
In-Line, 3/4", for work not performed. At the contract rate of $1.00 per EACH, the
reduction in the Contract quantity results in a credit to the District in the amount of
$73.00.
TOTAL FOR ITEM N IS <$73.00>
O. Amend Bid Item 18 to reflect a 2 unit decrease in the number of Water Service Valve
In-Line, 1", for work not performed. At the contract rate of $1.00 per EACH, the
reduction in the Contract quantity results in a credit to the District in the amount of
$2.00.
TOTAL FOR ITEM O IS <$2.00>
P. Amend Bid Item 19 to reflect a 240 unit decrease in the number of Paver Driveway
Restoration, for work not performed. At the contract rate of $20.00 per SF, the
reduction in the Contract quantity results in a credit to the District in the amount of
$4800.00.
TOTAL FOR ITEM P IS <$4,800.00>
Q. Amend Bid Item 21 to reflect a decrease in the Unknown Conditions - Paid for on a
35
4
Time-and-Materials Basis Lump Sum line pay item, for work not performed. Work
performed on a time and materials basis totaled $22,171.90. Additional materials for
the project (valve boxes), supplied by the Contractor, and remaining non-returnable
items provided to the District totaled $18,628.34. The contract included $175,000.00
for unknown conditions; the reduction in the Contract amount results in a credit to the
District in the amount of $134,199.76.
TOTAL FOR ITEM Q IS <$134,199.76>
R. Change the Contract Time, identified in Section 007200, Part 2.04 of the Contract
Specifications, from one-hundred-fifty (150) calendar days to one-hundred-seventy-three
(173) calendar days, to account for additions to the Scope of Work. This item addresses in
full additional time required to complete extra work and the procurement of materials
requested by the District. No compensation is awarded due to the time extension. All
additional costs for the extra work related to this item are addressed separately.
TOTAL FOR ITEM R IS $0.00
TOTAL FOR CHANGE ORDER NUMBER 1 IS
A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P+Q+R = $144,469.24
36
Trevor Coolidge
March 7, 2019
Page 2 – 6c
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Sensus Water Meters for the 2019 Water Meter Project
REQUESTED BOARD ACTION: (1) Authorize exception to bidding procedures as outlined
in the Purchasing Policy for a sole source purchase of standardized supplies; and (2)
Authorize purchase of Sensus Meters and Radio-Read Units from Western Nevada
Supply in the estimated amount of $346,534.78.
DISCUSSION: This purchase will provide the Sensus Meters and Sensus radio-read units
required for the 2019 Water Meter Installation Project. These materials will be provided
to the contractor for installation.
On May 21, 2009, the Board reaffirmed Sensus Meters and Sensus Radio-Read units as
sole-brand items to ensure that all parts will perform with the District’s electronic meter
reading system, and to facilitate the ongoing, cost-effective operation and
maintenance of the metering system. As authorized, the District only purchases meters
and radio-read units manufactured by Sensus. As Western Nevada Supply is the sole
source supplier for Sensus in this area, staff has negotiated preferential pricing based on
past purchases, expected future purchases, and potential additions to the metering
system such as the radio frequency based communications network.
Funding for the purchase is provided by a low-interest loan through the State Water
Resources Control Board’s (SWRCB) Clean Water State Revolving Fund (CWSRF). Staff
recommends that the Board authorize exception to bidding procedures as outlined in
the Purchasing Policy for a sole source purchase of standardized supplies and authorize
purchase of Sensus Meters and Radio-Read Units from Western Nevada Supply in the
estimated amount of $346,534.78.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
37
Trevor Coolidge
March 7, 2019
Page 2 – 6c
SCHEDULE: As soon as possible
COSTS: $346,534.78
ACCOUNT NO: 2030-8929, METR5A
BUDGETED AMOUNT AVAILABLE: $1,497,680
ATTACHMENTS: Western Nevada Quote No. 818070
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
38
WESTERN NEVADA SUPPLY
* * Q U O T A T I O N * *
TO: SOUTH TAHOE PUD DATE: 02/14/19 NO. 818070
1275 MEADOW CREST DRIVE EFFECTIVE 02/14/19 TO 06/30/19
SOUTH LAKE TAHOE, CA 96150-74 TERMS: NET 30 PAGE# 1
FOB: FFA
JOB:Project Phase 5 PREP. BY: BARNEY ARNESON
775-353-1250
barneson@goblueteam.com
WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING MATERIAL
*** SALES TAX NOT INCLUDED ***
====================================================================================
Qty Part # Description Price..... Extended
====================================================================================
1 ===> SMARTPOINTS
1269 WKZ1101104 SENSUS M2 FLEXNET 520M SINGLE 136.00 172584.00
-------------
SEGMENT 1 TOTAL 172,584.00
2 ===> IPERL METERS
1076 WKZ1359012 IPERL 3/4 7.5LL 1 CUFT TRPL MTR 138.50 149026.00
-------------
SEGMENT 2 TOTAL 149,026.00
3 ===> TAX (7.750)
1 WZNS354319 TAX [7.750] 24924.78 24924.78
-------------
SEGMENT 3 TOTAL 24,924.78
===========
QUOTATION TOTALS 346,534.78
* * * SALES TAX NOT INCLUDED * * *
THE MATERIAL LISTED ABOVE IS QUOTED PER THE PLANS AND SPECS
PROVIDED TO WNS, AND WHETHER SPECIFIED OR NOT WILL BE SUBJECT
TO THE ENGINEER’S APPROVAL. ALL SALES ARE SUBJECT TO TAX.
39
Trevor Coolidge
March 7, 2019
Page 2 – 6d
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: 2019 Water Meter Installation Project - Phase 5
REQUESTED BOARD ACTION: Award the 2019 Water Meter Installation Project - Phase 5
Contract to the lowest responsive, responsible bidder, Vinciguerra Construction, in the
amount of $3,292,055.
DISCUSSION: The District currently has approximately 1,900 remaining water meter
installations to complete as part of the ongoing Residential Water Metering Project. The
remaining meter installations are funded through a Funding Agreement with the State
Water Resources Control Board’s Clean Water State Revolving Fund (CWSRF). Phase 5
of the project includes 1,316 water meter installations for completion during the 2019
construction season.
On February 12, 2019, at 2:00 p.m., four bids for the Project were received by the
District. The apparent low bid of $3,292,055 was from Vinciguerra Construction of
Jackson, California, followed by Thomas Haen Company at $3,820,358, and White Rock
Construction at $4,362,775. A fourth bid for $4,751,765 was received from Vulcan
Construction, but was found to be non-responsive due to an original Bid Bond not being
provided in advance to the electronic bid opening as specified in the Contract
documents and emphasized at the mandatory pre-bid meeting.
The engineer’s estimate was $4,650,000. In reviewing Vinciguerra Construction’s bid,
staff finds the bid competitive, with the overall average cost per meter increasing by
3.9% increase over 2018 contract, while remaining over $500,000 below the second
bidder. Staff reviewed Vinciguerra’s bid package and confirmed conformance with
contractual and Disadvantaged Business Enterprises (DBE) requirements.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
40
Trevor Coolidge
March 7, 2019
Page 2 – 6d
Staff recommends awarding the 2019 Water Meter Installation Project Contract to
Vinciguerra Construction as the lowest responsive, responsible bidder, in the amount of
$3,292,055.
SCHEDULE: As soon as possible.
COSTS: $3,292,055
ACCOUNT NO: 2030-8929, METR5A
BUDGETED AMOUNT AVAILABLE: $1,497,680 (2018/19), $3,625,000 (2019/20)
ATTACHMENTS: Bid Results and Evaluation
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
41
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: March 7, 2019
To: Board Members, John Thiel, Shannon D. Cotulla
From: Starlet Glaze, Contracts Administrator
Subject: 2019 Water Meter Installation Project – Phase 5
At 2:00 o’clock on the afternoon of February 12, 2019 we received four (4) electronic
bids via PlanetBids for the above-referenced project. Bids ranged from $3,292,055.00 to
$4,751,765.00. The engineer’s estimate was $4,650,000.00.
The fourth lowest bid submitted by Vulcan Construction & Maintenance, Inc., was found
by staff to be non-responsive due to the original Bid Bond not being provided to the
District prior to the Bid opening as specified.
A careful review and analysis of the remaining three lowest bids showed only minor
deviations. See attached spreadsheet and list of deviations for full breakdown of each
bid.
Vinciguerra Construction is the apparent low bidder. Vinciguerra Construction had two
minor deviations.
I contacted the Contractors License Board and was given the following information:
License Number 358838 is current and active and expires 02/28/2021.
The company is a sole ownership.
Vinciguerra Construction holds a Class A – General Engineering license and a Class B
– General Building Contractor license.
I also contacted the California Department of Industrial Relations Contractor
Registration site and verified that Vinciguerra Construction is registered under PWCR
Number 1000008694.
42
43
2019 Water Meter Installation Project – Phase 5
Bid Opening: 2/12/2019 at 2:00 o’clock p.m.
Deviations and information gathered during bid analysis of the three lowest
bids:
Vinciguerra Construction:
• Bidders General Information Item 3, the expiration date for the Contractor’s
license was incorrect. We were, however, able to verify that this Contractor
has a current and active California license and is registered and current with
the CA DIR.
• Bidders General Information Item 5, the full name of the surety was not
provided. We were, however, able to verify the correct name through the
California Department of Insurance and AM Best websites. We were also able
to verify that the bid bond is valid and the surety company meets District
specifications.
Thomas Haen Company, Inc.:
• List of Subcontractors, the Bid Item numbers from the Contract Bid Schedule
were listed by the Contractor rather than the actual work to be performed by
each Subcontractor.
• Bidders General Information item 5, the name of the surety was provided but
not the zip code or telephone number. We were, however, able to obtain and
verify the information through the California Department of Insurance and AM
Best websites. We were also able to verify that the bid bond is valid and the
surety company meets District’s specifications.
White Rock Construction:
• Bidders General Information Item 5, only the name, address and phone
number for the surety’s brokerage agency and agent were provided. No
surety information (name, address or phone number) was provided. We were,
however, able to verify that the bid bond is valid and the surety company
meets District’s specifications.
44
2019 WATER METER INSTALLATION PROJECT – PHASE 5
CONTRACTOR’S SUBCONTRACTORS
1
Vinciguerra Construction
Description of Work Subcontractors Name
& Address
Sawcutting <1%
Accurate Sawcutting
P.O. Box 506
Turlock, CA 95381
CA#984161; DIR (PWC)#1000012274
Named Equipment/Material Supplier List:
Equipment/Material Supplier
Virgin Aggregate Base Material Bing
Asphalt Tahoe Western Asphalt
Concrete Sierra Tahoe Ready Mix
Pipe Ferguson Waterworks / ADS – Poly ¾”
Ferguson Waterworks / Vinyl Tech Corporation–4”
Ferguson Waterworks/North American Pipe Co-4”
Ferguson Waterworks / Diamond Plastics – 4”
Pipe Fittings and Water Service Valves Ferguson Waterworks / Ford Meter Box
Meter Pits and Setters Ferguson Waterworks / Ford Meter Box
Thomas Haen Company, Inc.
Description of Work Subcontractors & Address
Bid Item 4 & 5 5%
Four Point Engineering
11 Red Canyon Rd.
Wellington, NV 89444
CA#1033039; DIR (PWC)#1000055219
Bid Item 7 1%
Qualcon Contractors
P.O. Box 2889
Minden, NV 89423
CA#684075; DIR (PWC)#1000007403
Named Equipment/Material Supplier List:
Equipment/Material Supplier
Virgin Aggregate Base Material Bing Materials
Asphalt Qualcon / Tahoe Asphalt
Concrete Sierra Tahoe Ready Mix
Pipe Ferguson /
VinylTech North American/Diamond Plastics Pipe
Pipe Fittings and Water Service Valves Ferguson /
Ford Meter Box/Advanced Drainage Systems
Meter Pits and Setters Ferguson / Ford Meter Box
45
2019 WATER METER INSTALLATION PROJECT – PHASE 5
CONTRACTOR’S SUBCONTRACTORS
2
White Rock Construction, Inc.
Description of Work Subcontractors & Address
AC Paving 0.825% Ron Fuller Construction, Inc.
2092 Eloise Ave.
South Lake Tahoe, CA 96150
CA#517412; DIR (PWC)#1000018557
Equipment/Material Supplier List
Equipment/Material Supplier
Virgin Aggregate Base Material White Rock Construction / Bing Materials
Asphalt Ron Fuller Construction, Inc. / Tahoe Asphalt
Concrete Sierra Tahoe Ready Mix
Pipe Western Nevada Supply / ADS (HDPE)
Pipe Fittings and Water Service Valves Western Nevada Supply /
Ford/Mueller
Meter Pits and Setters Western Nevada Supply / Mueller
Vulcan Construction & Maintenance, Inc.
Description of Work Subcontractors & Address
None
None
Named Equipment/Material Supplier List:
Equipment/Material Supplier
Virgin Aggregate Base Material Bing Materials
Asphalt Tahoe Asphalt
Concrete Sierra Tahoe Ready Mix
Pipe Western Nevada Supply
Ford / Mueller
Pipe Fittings and Water Service Valves Western Nevada Supply
Ford / Mueller
Meter Pits and Setters Western Nevada Supply
Ford / Mueller
46
Tony Prieto
March 7, 2019
Page 2 – 6e
BOARD AGENDA ITEM 6e
TO: Board of Directors
FROM: Tony Prieto, Underground Repair Water Supervisor
Heidi Baugh, Purchasing Agent
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: 2019 Asphalt Patching & Trench Paving Services
REQUESTED BOARD ACTION: Award bid in the amount of $193,387 to GB General
Engineering Contractor, Inc., the lowest responsive, responsible bidder.
DISCUSSION: Underground Repair Water/Sewer Departments complete numerous
water leaks, service tie-ins and sewer line repairs. Then temporary patch repairs are
made to the damaged or cut asphalt. When weather permits, professional paving
contractors must permanently repair these patches.
Staff advertised publicly, and solicited bids from 14 contractors for the permanent
repairs on February 1, 2019. Three bids were received and opened on February 21,
2019. Upon review of the bids it was determined that GB General Engineering
Contractor, Inc., (GB General) is the lowest responsive, responsible bidder; GB General
is currently registered with the State Department of I ndustrial Relations and has a
current and active “A” contractor’s license.
GB General was the contractor awarded the District’s 2018 Asphalt Patching Services
Contract. As the attached Bid Summary reveals, the subtotals for patch paving services
indicates a 24.8% decrease from last year’s Contract for the patching work.
This year’s bid includes two large trench paving pieces of work adding a significant
amount of work but still only increasing the Contract by 5.8% overall.
Total bid values are estimates based upon bid prices multiplied by an estimated
number of patches of various sizes plus related work. The estimated factors are based
upon historical data together with new projections of work. Although, the actual
quantities and total may vary, unit bid prices will remain firm.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
47
Tony Prieto
March 7, 2019
Page 2 – 6e
Staff recommends awarding the Contract to GB General Engineering Contractor, Inc.,
the lowest responsive, responsible bidder in the amount of $193,387.
SCHEDULE: As soon as possible
COSTS: Not to Exceed $193,387
ACCOUNT NO: 2024/6052, 1022/6052;
BUDGETED AMOUNT AVAILABLE: 2019/20 $75,000, $350,000
ATTACHMENTS: Bid Summary
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
48
49
PAYMENT OF CLAIMS
Payroll 2/26/2019 472,599.12
Total Payroll 472,599.12
ADP & Insight eTools 1,210.00
AFLAC/WageWorks claims and fees 1,799.00
BBVA Compass Bank 0.00
BHFS legal services 31,520.50
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 2,366.90
Total Vendor EFT 36,896.40
Accounts Payable Checks-Sewer Fund 449,252.81
Accounts Payable Checks-Water Fund 418,607.82
Total Accounts Payable Checks 867,860.63
Grand Total 1,377,356.15
Payroll EFTs & Checks 2/26/2019 MM/DD/2019
EFT CA Employment Taxes & W/H 20,167.26 0.00
EFT Federal Employment Taxes & W/H 101,659.34 0.00
EFT CalPERS Contributions 67,058.04 0.00
EFT Empower Retirement-Deferred Comp 20,092.98 0.00
EFT Stationary Engineers Union Dues 2,706.23 0.00
EFT CDHP Health Savings (HSA)4,183.41 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 111.00 0.00
EFT Employee Direct Deposits 254,227.90 0.00
CHK Employee Garnishments 344.76 0.00
CHK Employee Paychecks 2,048.20 0.00
Total 472,599.12 0.00
FOR APPROVAL
March 7, 2019
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42363 - A-1 CHEMICAL INC
6310914 Grounds & Maintenance Paid by Check #100908 02/13/2019 03/07/2019 02/28/2019 03/07/2019 699.57
Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $699.57
Vendor 43721 - ACWA/JPIA
0592498 ACWA Medical/Vision Insurance
Payable
Paid by Check #100909 01/09/2019 03/07/2019 02/28/2019 03/07/2019 229,876.48
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $229,876.48
Vendor 44039 - AFLAC
170272 Insurance Supplement Payable Paid by Check #100910 02/15/2019 03/07/2019 02/28/2019 03/07/2019 1,580.01
Vendor 44039 - AFLAC Totals Invoices 1 $1,580.01
Vendor 48605 - AIRGAS USA LLC
9085562098 Shop Supplies Inventory Paid by Check #100911 02/14/2019 03/07/2019 02/28/2019 03/07/2019 82.16
9085562100 Shop Supplies Inventory Paid by Check #100911 02/14/2019 03/07/2019 02/28/2019 03/07/2019 463.65
Vendor 48605 - AIRGAS USA LLC Totals Invoices 2 $545.81
Vendor 43949 - ALPEN SIERRA COFFEE
202526 Office Supply Issues Paid by Check #100912 02/12/2019 03/07/2019 02/28/2019 03/07/2019 89.00
202527 Office Supply Issues Paid by Check #100912 02/12/2019 03/07/2019 02/28/2019 03/07/2019 44.25
202641 Office Supply Issues Paid by Check #100912 02/19/2019 03/07/2019 02/28/2019 03/07/2019 44.25
202642 Office Supply Issues Paid by Check #100912 02/19/2019 03/07/2019 02/28/2019 03/07/2019 89.00
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $266.50
Vendor 48817 - MARY ALSBURY
020819 Travel - Meetings - Education Paid by Check #100913 02/08/2019 03/07/2019 02/28/2019 03/07/2019 1,139.18
Vendor 48817 - MARY ALSBURY Totals Invoices 1 $1,139.18
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
20519 Uniform Payable Paid by Check #100914 02/05/2019 03/07/2019 02/28/2019 03/07/2019 611.82
21919 Uniform Payable Paid by Check #100914 02/19/2019 03/07/2019 02/28/2019 03/07/2019 609.62
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 2 $1,221.44
Vendor 48000 - AT&T/CALNET 3
FEBRUARY2 TELEPHONE Paid by Check #100915 02/20/2019 03/07/2019 03/07/2019 03/07/2019 778.62
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $778.62
Vendor 48612 - AUTOMATION DIRECT
9516086 Pump Stations Paid by Check #100916 01/16/2019 03/07/2019 02/28/2019 03/07/2019 43.00
9635285 Buildings Paid by Check #100916 02/21/2019 03/07/2019 02/28/2019 03/07/2019 98.00
Vendor 48612 - AUTOMATION DIRECT Totals Invoices 2 $141.00
Vendor 11800 - BARTON HEALTHCARE SYSTEM
021919 Safety Equipment - Physicals Paid by Check #100917 02/19/2019 03/07/2019 02/28/2019 03/07/2019 488.00
Run by Kim Garon on 02/28/2019 10:53:20 AM Page 1 of 10
Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $488.00
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
8144 Contractual Services Paid by Check #100918 12/28/2018 03/07/2019 02/28/2019 03/07/2019 356.04
295 Contractual Services Paid by Check #100918 01/25/2019 03/07/2019 02/28/2019 03/07/2019 618.93
395 Contractual Services Paid by Check #100918 02/01/2019 03/07/2019 02/28/2019 03/07/2019 571.32
494 Contractual Services Paid by Check #100918 02/08/2019 03/07/2019 02/28/2019 03/07/2019 642.74
568 Contractual Services Paid by Check #100918 02/15/2019 03/07/2019 02/28/2019 03/07/2019 634.80
588 Contractual Services Paid by Check #100918 02/15/2019 03/07/2019 02/28/2019 03/07/2019 24.87
589 Contractual Services Paid by Check #100918 02/15/2019 03/07/2019 02/28/2019 03/07/2019 969.93
664 Contractual Services Paid by Check #100918 02/22/2019 03/07/2019 02/28/2019 03/07/2019 634.80
685 Contractual Services Paid by Check #100918 02/22/2019 03/07/2019 02/28/2019 03/07/2019 596.88
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 9 $5,050.31
Vendor 42978 - BROWNSTEIN HYATT
749322 Suspense January 2019 Services Paid by EFT #10 02/13/2019 03/07/2019 02/28/2019 03/07/2019 31,520.50
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $31,520.50
Vendor 44730 - BSK ASSOCIATES
A902325 Monitoring Paid by Check #100919 01/28/2019 03/07/2019 02/28/2019 03/07/2019 35.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 1 $35.00
Vendor 43598 - CARBON ACTIVATED CORPORATION
44276 Carbon Paid by Check #100920 02/15/2019 03/07/2019 02/28/2019 03/07/2019 4,955.79
Vendor 43598 - CARBON ACTIVATED CORPORATION Totals Invoices 1 $4,955.79
Vendor 13230 - CAROLLO ENGINEERS
0174264 Upper Truckee Sewer PS Rehab Paid by Check #100921 02/08/2019 03/07/2019 02/28/2019 03/07/2019 17,834.75
0174265 Tahoe Keys Sewer PS Rehab Paid by Check #100921 02/08/2019 03/07/2019 02/28/2019 03/07/2019 19,423.00
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 2 $37,257.75
Vendor 48838 - STEPHEN CASWELL
110818 Travel - Meetings - Education Paid by Check #100922 11/08/2018 03/07/2019 02/28/2019 03/07/2019 33.00
Vendor 48838 - STEPHEN CASWELL Totals Invoices 1 $33.00
Vendor 48014 - CDS GROUP HEALTH
FEB2019 Dental Self Insurance Paid by Check #100923 02/01/2019 03/07/2019 02/28/2019 03/07/2019 649.00
Vendor 48014 - CDS GROUP HEALTH Totals Invoices 1 $649.00
Vendor 42328 - CDW-G CORP
QWW9004 Service Contracts Paid by Check #100924 01/31/2019 03/07/2019 02/28/2019 03/07/2019 1,911.52
QXC7948 Service Contracts Paid by Check #100924 01/31/2019 03/07/2019 02/28/2019 03/07/2019 32.58
RBG1233 Service Contracts Paid by Check #100924 02/08/2019 03/07/2019 02/28/2019 03/07/2019 1,872.50
RBS6978 Computer Purchases Paid by Check #100924 02/11/2019 03/07/2019 02/28/2019 03/07/2019 326.04
Run by Kim Garon on 02/28/2019 10:53:20 AM Page 2 of 10
Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
52
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42328 - CDW-G CORP Totals Invoices 4 $4,142.64
Vendor 49016 - MICHAEL CHIEFFO
031219 Travel - Meetings - Education Paid by Check #100925 03/12/2019 03/07/2019 03/07/2019 03/07/2019 111.00
Vendor 49016 - MICHAEL CHIEFFO Totals Invoices 1 $111.00
Vendor 48672 - CINTAS CORP
5013187138 Safety Equipment - Physicals Paid by Check #100926 02/22/2019 03/07/2019 02/28/2019 03/07/2019 148.45
Vendor 48672 - CINTAS CORP Totals Invoices 1 $148.45
Vendor 48281 - CRYSTAL DAIRY FOODS
12056 Safety Equipment - Physicals Paid by Check #100927 02/21/2019 03/07/2019 02/28/2019 03/07/2019 8.07
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 1 $8.07
Vendor 44856 - DEPENDABLE SCIENTIFIC GLASS
59052 Laboratory Supplies Paid by Check #100928 01/14/2019 03/07/2019 02/28/2019 03/07/2019 26.35
59053 Laboratory Supplies Paid by Check #100928 01/14/2019 03/07/2019 02/28/2019 03/07/2019 340.00
Vendor 44856 - DEPENDABLE SCIENTIFIC GLASS Totals Invoices 2 $366.35
Vendor 48289 - DIY HOME CENTER
46908 Small Tools Paid by Check #100929 02/12/2019 03/07/2019 02/28/2019 03/07/2019 58.17
46918 Wells Paid by Check #100929 02/12/2019 03/07/2019 02/28/2019 03/07/2019 22.29
46926 Office Supplies Paid by Check #100929 02/12/2019 03/07/2019 02/28/2019 03/07/2019 18.39
46930 Pump Stations Paid by Check #100929 02/12/2019 03/07/2019 02/28/2019 03/07/2019 58.17
46939 Buildings Paid by Check #100929 02/13/2019 03/07/2019 02/28/2019 03/07/2019 15.49
46959 Small Tools Paid by Check #100929 02/13/2019 03/07/2019 02/28/2019 03/07/2019 31.99
46986 Repair - Maintenance Water
Tanks
Paid by Check #100929 02/15/2019 03/07/2019 02/28/2019 03/07/2019 17.21
47058 Water Meters & Parts Paid by Check #100929 02/20/2019 03/07/2019 02/28/2019 03/07/2019 13.05
47070 Small Tools Paid by Check #100929 02/21/2019 03/07/2019 02/28/2019 03/07/2019 14.04
47071 Pump Stations Paid by Check #100929 02/21/2019 03/07/2019 02/28/2019 03/07/2019 21.11
47072 Propane Paid by Check #100929 02/21/2019 03/07/2019 02/28/2019 03/07/2019 19.38
47112 Pump Stations Paid by Check #100929 02/22/2019 03/07/2019 02/28/2019 03/07/2019 53.85
47165 Pump Stations Paid by Check #100929 02/26/2019 03/07/2019 02/28/2019 03/07/2019 16.47
Vendor 48289 - DIY HOME CENTER Totals Invoices 13 $359.61
Vendor 44263 - ENS RESOURCES INC
2382 Contractual Services Paid by Check #100930 02/16/2019 03/07/2019 02/28/2019 03/07/2019 7,042.00
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $7,042.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0435118 Monitoring Paid by Check #100931 02/05/2019 03/07/2019 02/28/2019 03/07/2019 10.00
L0435628 Monitoring Paid by Check #100931 02/08/2019 03/07/2019 02/28/2019 03/07/2019 275.00
L0435629 Monitoring Paid by Check #100931 02/08/2019 03/07/2019 02/28/2019 03/07/2019 495.00
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Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
L0436064 Monitoring Paid by Check #100931 02/12/2019 03/07/2019 02/28/2019 03/07/2019 260.00
L0436067 Monitoring Paid by Check #100931 02/12/2019 03/07/2019 02/28/2019 03/07/2019 100.00
L0436180 Monitoring Paid by Check #100931 02/13/2019 03/07/2019 02/28/2019 03/07/2019 40.00
L0436408 Monitoring Paid by Check #100931 02/14/2019 03/07/2019 02/28/2019 03/07/2019 1,880.00
L0436409 Monitoring Paid by Check #100931 02/14/2019 03/07/2019 02/28/2019 03/07/2019 940.00
L0437038 Monitoring Paid by Check #100931 02/18/2019 03/07/2019 02/28/2019 03/07/2019 40.00
L0437459 Monitoring Paid by Check #100931 02/20/2019 03/07/2019 02/28/2019 03/07/2019 225.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 10 $4,265.00
Vendor 14890 - FEDEX
6-461-89492 Postage Expenses Paid by Check #100932 02/15/2019 03/07/2019 02/28/2019 03/07/2019 60.98
6-469-94646 Postage Expenses Paid by Check #100932 02/22/2019 03/07/2019 02/28/2019 03/07/2019 34.64
6-441-80956 Postage Expenses Paid by Check #100932 02/25/2019 03/07/2019 02/28/2019 03/07/2019 77.51
Vendor 14890 - FEDEX Totals Invoices 3 $173.13
Vendor 41263 - FERGUSON ENTERPRISES INC
6448786 Force Main Repairs Paid by Check #100933 01/14/2019 03/07/2019 02/28/2019 03/07/2019 394.85
6505145 Buildings Paid by Check #100933 02/07/2019 03/07/2019 02/28/2019 03/07/2019 104.12
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 2 $498.97
Vendor 15000 - FISHER SCIENTIFIC
8671410 Laboratory Supplies Paid by Check #100934 01/04/2019 03/07/2019 02/28/2019 03/07/2019 49.08
7697011 Laboratory Supplies Paid by Check #100934 02/04/2019 03/07/2019 02/28/2019 03/07/2019 26.26
9635141 Laboratory Supplies Paid by Check #100934 02/15/2019 03/07/2019 02/28/2019 03/07/2019 284.52
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 3 $359.86
Vendor 48402 - FLYERS ENERGY LLC
19-844900 Oil & Lubricants Paid by Check #100935 01/31/2018 03/07/2019 02/28/2019 03/07/2019 888.08
19-833629 Gasoline Fuel Inventory Paid by Check #100935 01/11/2019 03/07/2019 02/28/2019 03/07/2019 1,290.42
19-837958 Gasoline Fuel Inventory Paid by Check #100935 01/18/2019 03/07/2019 02/28/2019 03/07/2019 4,857.15
19-846487 Gasoline Fuel Inventory Paid by Check #100935 02/01/2019 03/07/2019 02/28/2019 03/07/2019 2,798.10
19-849951 Gasoline Fuel Inventory Paid by Check #100935 02/07/2019 03/07/2019 02/28/2019 03/07/2019 1,332.96
19-853233 Diesel Fuel Inventory Paid by Check #100935 02/13/2019 03/07/2019 02/28/2019 03/07/2019 6,591.49
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 6 $17,758.20
Vendor 43111 - GFS CHEMICALS INC
CINV-027829 Laboratory Supplies Paid by Check #100936 02/15/2019 03/07/2019 02/28/2019 03/07/2019 221.60
Vendor 43111 - GFS CHEMICALS INC Totals Invoices 1 $221.60
Vendor 48826 - JASON GLAZE
031219 Travel - Meetings - Education Paid by Check #100937 03/12/2019 02/27/2019 03/07/2019 03/07/2019 49.00
Vendor 48826 - JASON GLAZE Totals Invoices 1 $49.00
Vendor 15600 - GRAINGER
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Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
54
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
9082450728 Buildings Paid by Check #100938 02/08/2019 03/07/2019 02/28/2019 03/07/2019 188.33
Vendor 15600 - GRAINGER Totals Invoices 1 $188.33
Vendor 48332 - HDR ENGINEERING INC
1200173409 Advisory Paid by Check #100939 02/15/2019 03/07/2019 02/28/2019 03/07/2019 25,052.78
1200174781 Replace Treatment Plant
Generator
Paid by Check #100939 02/20/2019 03/07/2019 02/28/2019 03/07/2019 6,996.03
Vendor 48332 - HDR ENGINEERING INC Totals Invoices 2 $32,048.81
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
101178 Service Contracts Paid by Check #100940 02/01/2019 03/07/2019 02/28/2019 03/07/2019 773.77
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $773.77
Vendor 48995 - BRENLYN HOYLE
121218 Travel - Meetings - Education Paid by Check #100941 12/12/2018 03/07/2019 02/28/2019 03/07/2019 27.25
013119 Travel - Meetings - Education Paid by Check #100941 01/31/2019 03/07/2019 02/28/2019 03/07/2019 29.00
Vendor 48995 - BRENLYN HOYLE Totals Invoices 2 $56.25
Vendor 48832 - NANCY HUSSMANN
031319 Travel - Meetings - Education Paid by Check #100942 03/13/2019 03/07/2019 03/07/2019 03/07/2019 186.00
Vendor 48832 - NANCY HUSSMANN Totals Invoices 1 $186.00
Vendor 48056 - INFOSEND INC
149279 Service Contracts Paid by Check #100943 01/31/2019 03/07/2019 02/28/2019 03/07/2019 558.80
149473 Service Contracts Paid by Check #100943 02/14/2019 03/07/2019 02/28/2019 03/07/2019 130.00
Vendor 48056 - INFOSEND INC Totals Invoices 2 $688.80
Vendor 44110 - J&L PRO KLEEN INC
27640 Janitorial Services Paid by Check #100944 02/15/2019 03/07/2019 02/28/2019 03/07/2019 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 42710 - JACKSON-HIRSH INC
1004240 Office Supplies Paid by Check #100945 01/31/2019 03/07/2019 02/28/2019 03/07/2019 488.43
Vendor 42710 - JACKSON-HIRSH INC Totals Invoices 1 $488.43
Vendor 16649 - JENSEN INSTRUMENT CO OF NO CAL INC
19074 Luther Pass Pump Station Paid by Check #100946 04/11/2018 03/07/2019 02/28/2019 03/07/2019 406.30
Vendor 16649 - JENSEN INSTRUMENT CO OF NO CAL INC Totals Invoices 1 $406.30
Vendor 48828 - LIZ KAUFFMAN
121818 Travel - Meetings - Education Paid by Check #100947 12/18/2018 03/07/2019 02/28/2019 03/07/2019 24.96
013119 Travel - Meetings - Education Paid by Check #100947 01/31/2019 03/07/2019 02/28/2019 03/07/2019 9.86
Vendor 48828 - LIZ KAUFFMAN Totals Invoices 2 $34.82
Vendor 48457 - KINECT ENERGY INC
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Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
55
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
288544 Advisory Paid by Check #100948 01/21/2019 03/07/2019 02/28/2019 03/07/2019 658.52
Vendor 48457 - KINECT ENERGY INC Totals Invoices 1 $658.52
Vendor 44209 - L A PERKS PLUMBING & HEAT INC
857481 Grounds & Maintenance Paid by Check #100949 10/31/2018 03/07/2019 02/28/2019 03/07/2019 531.30
Vendor 44209 - L A PERKS PLUMBING & HEAT INC Totals Invoices 1 $531.30
Vendor 48719 - LABWORKS LLC
LW-1983 Service Contracts Paid by Check #100950 02/14/2019 03/07/2019 02/28/2019 03/07/2019 5,820.00
Vendor 48719 - LABWORKS LLC Totals Invoices 1 $5,820.00
Vendor 22550 - LIBERTY UTILITIES
FEBRUARY2 ELECTRICITY Paid by Check #100951 02/25/2019 03/07/2019 02/28/2019 03/07/2019 88,903.54
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $88,903.54
Vendor 17600 - LILLY'S TIRE SERVICE INC
72508 Automotive Paid by Check #100952 02/11/2019 03/07/2019 02/28/2019 03/07/2019 32.50
72514 Automotive Paid by Check #100952 02/14/2019 03/07/2019 02/28/2019 03/07/2019 1,440.05
72516 Automotive Paid by Check #100952 02/14/2019 03/07/2019 02/28/2019 03/07/2019 1,389.99
72530 Automotive Paid by Check #100952 02/22/2019 03/07/2019 02/28/2019 03/07/2019 869.41
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 4 $3,731.95
Vendor 49076 - BUCK McLELLAND
031219 Travel - Meetings - Education Paid by Check #100953 03/12/2019 03/07/2019 03/07/2019 03/07/2019 111.00
Vendor 49076 - BUCK McLELLAND Totals Invoices 1 $111.00
Vendor 18600 - MOTION INDUSTRIES INC
NV25-607094 Pump Stations Paid by Check #100954 02/15/2019 03/07/2019 02/28/2019 03/07/2019 167.08
Vendor 18600 - MOTION INDUSTRIES INC Totals Invoices 1 $167.08
Vendor 43123 - MSC INDUSTRIAL SUPPLY CO
53380760 Pump Stations Paid by Check #100955 01/22/2019 03/07/2019 02/28/2019 03/07/2019 96.35
58349390 Pump Stations Paid by Check #100955 02/05/2019 03/07/2019 02/28/2019 03/07/2019 206.97
59395600 Pump Stations Paid by Check #100955 02/08/2019 03/07/2019 02/28/2019 03/07/2019 3,924.18
Vendor 43123 - MSC INDUSTRIAL SUPPLY CO Totals Invoices 3 $4,227.50
Vendor 43796 - NORTHWEST HYD CONSULT INC
23484 Tallac Creek Sewer Crossing Paid by Check #100956 02/13/2019 03/07/2019 02/28/2019 03/07/2019 1,112.64
Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $1,112.64
Vendor 44607 - OLIN CORPORATION
2646124 Hypochlorite Paid by Check #100957 02/22/2019 03/07/2019 02/28/2019 03/07/2019 3,886.29
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $3,886.29
Vendor 20450 - PDM STEEL
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Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
56
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
370296-01 Pipe - Covers & Manholes Paid by Check #100958 02/12/2019 03/07/2019 02/28/2019 03/07/2019 1,262.29
370301-01 Pipe - Covers & Manholes Paid by Check #100958 02/12/2019 03/07/2019 02/28/2019 03/07/2019 1,370.54
Vendor 20450 - PDM STEEL Totals Invoices 2 $2,632.83
Vendor 47903 - PRAXAIR 174
87085858 Shop Supplies Paid by Check #100959 01/12/2019 03/07/2019 02/28/2019 03/07/2019 284.67
87754385 Shop Supplies Paid by Check #100959 02/21/2019 03/07/2019 02/28/2019 03/07/2019 181.47
87788027 Shop Supplies Paid by Check #100959 02/21/2019 03/07/2019 02/28/2019 03/07/2019 130.78
Vendor 47903 - PRAXAIR 174 Totals Invoices 3 $596.92
Vendor 48144 - RELIANCE STANDARD
FEB19A Life Insurance Union/LTD/Board
Payable
Paid by Check #100960 02/01/2019 03/07/2019 02/28/2019 03/07/2019 3,280.55
FEB19B Long Term Disability/Life Ins
Management Payable
Paid by Check #100960 02/01/2019 03/07/2019 02/28/2019 03/07/2019 2,039.70
Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,320.25
Vendor 48727 - RESERVE ACCOUNT
FEB 2019 Postage prepaid Paid by Check #100961 02/14/2019 03/07/2019 02/28/2019 03/07/2019 1,000.00
Vendor 48727 - RESERVE ACCOUNT Totals Invoices 1 $1,000.00
Vendor 48055 - SAGE Engineers Inc
00018-111.00-3 Contractual Services Paid by Check #100962 02/11/2019 03/07/2019 02/28/2019 03/07/2019 10,361.25
Vendor 48055 - SAGE Engineers Inc Totals Invoices 1 $10,361.25
Vendor 48825 - PAUL SCHLANGE
031219 Travel - Meetings - Education Paid by Check #100963 03/12/2019 03/07/2019 03/07/2019 03/07/2019 49.00
Vendor 48825 - PAUL SCHLANGE Totals Invoices 1 $49.00
Vendor 48911 - JOHN SHERIDAN
CWEA2019 Dues - Memberships -
Certification
Paid by Check #100964 02/12/2019 03/07/2019 02/28/2019 03/07/2019 92.00
Vendor 48911 - JOHN SHERIDAN Totals Invoices 1 $92.00
Vendor 24150 - SIERRA NEVADA MEDIA GROUP
0000154872 Public Relations Expense Paid by Check #100965 01/31/2019 03/07/2019 02/28/2019 03/07/2019 672.07
Vendor 24150 - SIERRA NEVADA MEDIA GROUP Totals Invoices 1 $672.07
Vendor 22620 - SIERRA SPRINGS
021619 Supplies Paid by Check #100966 02/16/2019 03/07/2019 02/28/2019 03/07/2019 40.22
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $40.22
Vendor 48944 - CHRIS SKELLY
022219 Travel - Meetings - Education Paid by Check #100967 02/22/2019 03/07/2019 02/28/2019 03/07/2019 49.00
Vendor 48944 - CHRIS SKELLY Totals Invoices 1 $49.00
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Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
57
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49004 - GREG SMITH
031219 Travel - Meetings - Education Paid by Check #100968 03/12/2019 03/07/2019 03/07/2019 03/07/2019 111.00
Vendor 49004 - GREG SMITH Totals Invoices 1 $111.00
Vendor 45168 - SOUTHWEST GAS
FEBRUARY2 NATURAL GAS Paid by Check #100969 02/19/2019 03/07/2019 02/28/2019 03/07/2019 497.03
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $497.03
Vendor 48617 - STEEL-TOE-SHOES.COM
STP013119 Safety Equipment - Physicals Paid by Check #100970 01/31/2019 03/07/2019 02/28/2019 03/07/2019 213.33
STP021419 Safety Equipment - Physicals Paid by Check #100970 02/14/2019 03/07/2019 02/28/2019 03/07/2019 213.33
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 2 $426.66
Vendor 49073 - STICKER MULE
R651046467 Safety Programs Paid by Check #100971 02/22/2019 03/07/2019 02/28/2019 03/07/2019 111.00
Vendor 49073 - STICKER MULE Totals Invoices 1 $111.00
Vendor 24100 - TAHOE BLUEPRINT
44363 Heavenly Tank Rehabilitation Paid by Check #100972 02/14/2019 03/07/2019 02/28/2019 03/07/2019 29.26
Vendor 24100 - TAHOE BLUEPRINT Totals Invoices 1 $29.26
Vendor 45148 - TAHOE EARTH DAY FOUNDATION
2019 Public Relations Expense Paid by Check #100973 02/01/2019 03/07/2019 02/28/2019 03/07/2019 1,500.00
Vendor 45148 - TAHOE EARTH DAY FOUNDATION Totals Invoices 1 $1,500.00
Vendor 22450 - THATCHER COMPANY INC
5046259 Hypochlorite Paid by Check #100974 02/21/2019 03/07/2019 02/28/2019 03/07/2019 900.88
Vendor 22450 - THATCHER COMPANY INC Totals Invoices 1 $900.88
Vendor 47973 - U S BANK CORPORATE
ARCE119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 934.52
ASCHENBACK119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 2,413.84
BARTLETTB119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 27.86
BARTLETTC119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 17.46
BAUGH119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 873.28
BERGSOHN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 115.00
BLEDSOE119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 222.08
CASWELL119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 73.24
CEFALU119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 3,291.00
COLTULLA119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 769.52
COOLIDGE119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 104.00
CULLEN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 44.01
GUTTRY119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 1,930.11
HENDERSON119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 767.88
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Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
58
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
HILTON119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 875.50
HUGHES119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 390.24
HUSSMANN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 2,415.27
JONES119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 695.00
KOSCIOLEK119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 70.25
NOLAN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 67.86
NUROCK119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 99.00
RUTHERDALE119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 584.25
RYAN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 212.57
SCHLANGE119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 205.00
SCHRAUBEN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 729.85
SKELLY119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 384.61
STANLEY119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 69.81
THIEL119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 85.62
THOMSEN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 245.00
VANGORDEN119 Jan 19 Stmt Paid by Check #100975 01/22/2019 02/21/2019 02/21/2019 03/07/2019 885.50
Vendor 47973 - U S BANK CORPORATE Totals Invoices 30 $19,599.13
Vendor 43718 - USA BLUE BOOK
816567 Pump Stations Paid by Check #100976 02/19/2019 03/07/2019 02/28/2019 03/07/2019 158.23
Vendor 43718 - USA BLUE BOOK Totals Invoices 1 $158.23
Vendor 49074 - USA NORTH 811
1701002019DIG Contractual Services Paid by Check #100977 02/13/2019 03/07/2019 02/28/2019 03/07/2019 1,815.60
Vendor 49074 - USA NORTH 811 Totals Invoices 1 $1,815.60
Vendor 48586 - VINCIGUERRA CONSTRUCTION
18-07 Meters Phase 4 Paid by Check #100978 03/07/2019 03/07/2019 02/28/2019 03/07/2019 144,469.24
18-07R Accrued Construction Retainage Paid by Check #100978 03/07/2019 03/07/2019 02/28/2019 03/07/2019 183,660.35
Vendor 48586 - VINCIGUERRA CONSTRUCTION Totals Invoices 2 $328,129.59
Vendor 25700 - WEDCO INC
532951 Lighting Supply Parts Paid by Check #100979 02/08/2019 03/07/2019 02/28/2019 03/07/2019 74.97
533245 Pump Stations Paid by Check #100979 02/11/2019 03/07/2019 02/28/2019 03/07/2019 55.92
533246 Pump Stations Paid by Check #100979 02/11/2019 03/07/2019 02/28/2019 03/07/2019 17.58
533618 Pump Stations Paid by Check #100979 02/13/2019 03/07/2019 02/28/2019 03/07/2019 365.09
534362 Small Tools Paid by Check #100979 02/19/2019 03/07/2019 02/28/2019 03/07/2019 27.37
534363 Buildings Paid by Check #100979 02/19/2019 03/07/2019 02/28/2019 03/07/2019 59.85
534364 Buildings Paid by Check #100979 02/19/2019 03/07/2019 02/28/2019 03/07/2019 43.64
534863 Buildings Paid by Check #100979 02/21/2019 03/07/2019 02/28/2019 03/07/2019 64.57
534864 Pump Stations Paid by Check #100979 02/21/2019 03/07/2019 02/28/2019 03/07/2019 490.02
Vendor 25700 - WEDCO INC Totals Invoices 9 $1,199.01
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Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
59
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 25850 - WESTERN NEVADA SUPPLY
37618701 Small Tools Paid by Check #100980 10/03/2018 03/07/2019 02/28/2019 03/07/2019 178.97
37634695 Pipe - Covers & Manholes Paid by Check #100980 10/15/2018 03/07/2019 02/28/2019 03/07/2019 27.96
17664718 Water Meters & Parts Paid by Check #100980 11/09/2018 03/07/2019 02/28/2019 03/07/2019 259.67
37684731 Pipe - Covers & Manholes Paid by Check #100980 12/31/2018 03/07/2019 02/28/2019 03/07/2019 2,313.87
37684743 Pipe - Covers & Manholes Paid by Check #100980 12/31/2018 03/07/2019 02/28/2019 03/07/2019 759.84
17732475 Water Meters & Parts Paid by Check #100980 02/04/2019 03/07/2019 02/28/2019 03/07/2019 1,131.33
17717328-1 Meters & Parts Inventory Paid by Check #100980 02/13/2019 03/07/2019 02/28/2019 03/07/2019 15,688.40
37715622 Primary Equipment Paid by Check #100980 02/13/2019 03/07/2019 02/28/2019 03/07/2019 437.11
37758741 Secondary Equipment Paid by Check #100980 02/14/2019 03/07/2019 02/28/2019 03/07/2019 97.23
17754626 Water Meters & Parts Paid by Check #100980 02/18/2019 03/07/2019 02/28/2019 03/07/2019 152.63
17721003 Pump Stations Paid by Check #100980 02/19/2019 03/07/2019 02/28/2019 03/07/2019 2,402.83
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 11 $23,449.84
Vendor JON BLACK
14644 Utility Billing Suspense Paid by Check #100981 02/13/2019 03/07/2019 02/28/2019 03/07/2019 500.00
Vendor JON BLACK Totals Invoices 1 $500.00
Vendor DOUGLAS GAYNER
002144 Utility Billing Suspense Paid by Check #100982 02/25/2019 03/07/2019 02/28/2019 03/07/2019 135.19
Vendor DOUGLAS GAYNER Totals Invoices 1 $135.19
Grand Totals Invoices 188 $899,381.13
Run by Kim Garon on 02/28/2019 10:53:20 AM Page 10 of 10
Payment of Claims
Payment Date Range 02/22/19 - 03/07/19
Report By Vendor - Invoice
Summary Listing
60
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Initiation of Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(4)/Conference with Legal
Counsel regarding Potential Initiation of Litigation (one case).
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
61
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: March 7, 2019
ITEM – PROJECT NAME: Conference with Legal Counsel – Significant Exposure to Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal
Counsel regarding Significant Exposure to Litigation (One Case)
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
62