03-07-2019SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
March 7, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Shelly Thomsen, Trevor
Coolidge, Steve Caswell, Raina Blasser, Jim Hilton, Cliff Bartlett, Linda Brown, Doug VanGorden, Chris
Stanley, Julie Ryan,
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Raina Blasser and Julie Ryan addressed questions from Director Exline regarding Item 4 b.
Moved Cefalu Second Sheehan/Vogelgesang Yes/Cefalu Yes Jones Yes Sheehan Yes Exline Yes to
approve the Consent Calendar as presented.
a. RESOLUTION FOR BUREAU OF RECLAMATION 2019 WATERSMART SMALL-SCALE WATER
EFFICIENCY PROJECTS GRANT
(Lynn Nolan, Grants Coordinator)
Adopted Bureau of Reclamation WaterSMART Small -Scale Water Efficiency Projects Grant
program Resolution No. 3103-19 approving grant funding for a Pressure Reducing Valve
Program.
b. RESOLUTION FOR BUREAU OF RECLAMATION 2019 WATERSMART GRANT
(Lynn Nolan, Grants Coordinator)
Adopted Bureau of Reclamation WaterSMART Program Resolution No. 3104-19 approving
grant funding for Water Infrastructure Efficiencies Project.
REGULAR BOARD MEETING MINUTES March 7, 2019
PAGE - 2
c. RESOLUTION FOR CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES/FEDERAL
EMERGENCY MANAGEMENT AGENCY HAZARD MITIGATION GRANT PROGRAM FUNDING
(Raina Blasser, Grants Assistant)
Adopted California Governor's Office of Emergency Services/Federal Emergency
Management Hazard Mitigation Grant Program Resolution No. 3105-19 approving grant
funding for the Upper Truckee River Wastewater Pump Station Generator Project.
d. RESOLUTION FOR CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES/FEDERAL
EMERGENCY MANAGEMENT AGENCY HAZARD MITIGATION GRANT PROGRAM FUNDING
(Raina Blasser, Grants Assistant)
Adopted California Governor's Office of Emergency Services/Federal Emergency
Management Agency Hazard Mitigation Grant Program Resolution No. 3106-19 approving
grant funding for the Al Tahoe Sewer Pump Generator Project.
e. ALPINE COUNTY'S SUMMER 2019 FISH PURCHASE
(Jim Hilton, Water Reuse Manager and Heidi Baugh, Purchasing Agent)
Authorized payment to Alpine County in the amount of $56,250, to purchase fish for the
Summer 2019 planting season.
f. RE UEST FOR PROPOSALS FOR HAY HARVESTING AT DIAMOND VALLEY RANCH
(Jim Hilton, Water Reuse Manager)
Authorized a Request for Proposals for hay harvesting at Diamond Valley Ranch.
g. SEASONAL HELP FOR UNDERGROUND REPAIR SEWER
(Doug Van Gorden, Supervisor, Underground Repair Sewer and Chris Stanley, Manager of Field Operations)
Approved hiring of three seasonal employees for Underground Repair, Sewer in the estimated
amount of $57,850.
h. TEMPORARY WATER EFFICIENCY TECHNICIAN AND WATER EDUCATOR
(Shelly Thomsen, Water Conservation Specialist)
Approved a Contract with Blue Ribbon Personnel Services for one temporary Water Efficiency
Technician and one temporary Water Educator in the estimated amount of $42,000.
2019 WATER METER INSTALLATION PROJECT - PHASE 5
(Trevor Coolidge, Associate Engineer)
Authorized staff to place the 2019 water meter lid order of 1,040 lids with Neenah Foundry at a
total cost of $69,477.20.
REGULAR BOARD MEETING MINUTES: February 21, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved February 21, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Purchase of 2020 Western Star Dump Truck (Cliff Bartlett, Fleet/Equipment Repair Supervisor) -Cliff Bartlett
provided details regarding the proposed dump truck purchase and addressed questions from
the Board.
Moved Exline Second Sheehan Vv el esan Yes Cefalu Yes .loves Yes Sheehan Yes Exline
Yes to approve the purchase of one 2020 Western Star 4700 Chassis with a 15 foot dump bed
REGULAR BOARD MEETING MINUTES March 7, 2019
PAGE - 3
from National Auto Fleet Group in conjunction with Sourcewell Contract No. 081716 -NAF in the
estimated amount of $163,530.02.
b. 2018 Water Meter Installation Project - Phase 4 (Trevor Coolidge, Associate Engineer) - Trevor Coolidge
provided details regarding the 2018 Water Meter Installation Project and addressed questions
from the Board.
Moved Sheehan Second Va el elan Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Exllne Yes to approve the Final Balancing Change Order No. 1 and the Closeout
Agreement and Release of Claims for the 2018 Water Meter Installation Project - Phase 4.
c. Sensus Water Meters for the 2019 Water Meter Project (Trevor Coolidge, Associate Engineer) -Trevor
Coolidge provided details regarding the 2019 Water Meter Project and addressed questions
from the Board.
Moved V❑ el esan Second Sheehan Va el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Exline Yes to (1) authorize exception to bidding procedures as outlined in the Purchasing
Policy for a sole source purchase of standardized supplies; and (2) Authorize purchase of Sensus
Meters and Radio -Read Units from Western Nevada Supply in the estimated amount of
$346,534.78.
d. 2019 Water Meter Installation Project - Phase 5 (Trevor Coolidge, Associate Engineer) -Trevor Coolidge
provided details regarding the 2019 Water Meter Installation Project and addressed questions
from the Board.
Moved Cefalu Second Exiine Vo ei esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes
to award the 2019 Water Meter Installation Project - Phase 5 Contract to the lowest responsive,
responsible bidder, Vinciguerra Construction, in the amount of $3,292,055.
e. 2019 Asphalt Patching & Trench Paving Services (Tony Prieto, Underground Repair Water Supervisor and
Heidi Baugh, Purchasing Agent) -Chris Staniey provided details regarding the project bids including
the lowest bidder, GB Construction.
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to award bid in the estimated amount of $193,387.50 to GB General Engineering
Contractor, Inc., the lowest responsive, responsible bidder.
Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Cefalu Vo el esan Yes Ce€alu Yes Jones Yes Sheehan Yes !Exline
Yes to approve Payment of Claims in the amount of $1,377,356.15.
STANDING AND AD-HOC COMMITTEE REPO RTS:
BOARD MEMBER REPORTS:
Director Jones reported he and Shannon Cofulla traveled to Washington, DC, for the Association of
California Water Agencies and California Association of Sanitation Agencies Conferences, as well as
various meetings with legislators. Shannon Cotulla provided a handout regarding the trip including
recommended follow-up. He further provided details regarding a telephone call with Dianne
Feinstein's office this morning regarding fire and water issues in California.
REGULAR BOARD MEETING MINUTES March 7, 2019
PAGE - 4
Director Exline reported regarding details for the March 5, 2019, City Council meeting he attended.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan is planning to attend the meeting on March 13, 2019, along with John Thiel.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update and announced Steve Caswell has been promoted to the Principal
Engineer position.
• The Salary Survey from Ralph Andersen and Associates is almost complete, which will be
presented to the Board at a future meeting. The current Union and Management Contracts
are valid through June 2021.
• The next Proposition 218 Board Workshop is scheduled for March 13, 2019, at 2:00 p.m.
• Provided details regarding the public outreach progress and reminded the Board of the Meet
& Greet at 5:30 p.m. at South Lake Brewing Company.
• The next District hosted public PCE meeting will be scheduled in May and John is presenting to
the Lahontan Water Board on Thursday, March 14, 2019.
• Provided an update regarding the Lukins intertie.
• Met with the City regarding the Liberty Utilities street lighting issue to discuss several options.
• Provided details regarding potentially working with the City concerning fire protection.
• Provided an update regarding the Tahoe Keys leak and informed the Board that the District
will be filming more lines in the Tahoe Keys this construction season.
STAFHATTORNEY REPORTS:
None
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:45 pm
RECONVENED TO OPEN SESSION: 4:26 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Potential
Litigation (one case).
No reportable Board action
b. Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: One Case.
No reportable Board action
ADJOURNMENT: 4:27 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Gutfry, Clerk oft e Board
South Tahoe Public Utility District