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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Mana1. ger Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 4, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: Directors Cefalu, Jones, Sheehan, Exline
Absent: President Vogelgesang
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Julie Ryan, Cliff
Bartlett, Nancy Hussmann, Chris Stanley, Lynn Nolan, Doug Van Gorden, Ivo Bergsohn, Shelly
Thomsen, Steve Caswell, Tim Bledsoe, Bren Hoyle, Jena Acos (Jena joined for Closed Session)
Guests: Doug Johnson, Ralph Andersen and Associates; Paula Petersen, South Tahoe Now
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalul Second Sheehan Vogelgesang Absent Cefolu Yes Jones Yes Sheehan Yes Exline
Yes to approve the Consent Calendar as presented.
a. REGULAR BOARD MEETING MINUTES: March 21 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved March 21, 2019, Minutes
ITEMS FOR BOARD ACTION
a. 2019 Heavenly Tank Improvements Project (Julie Ryan, Engineering Department Manager) - Vice
President Sheehan called the Public Hearing to order at 2:05 p.m. to receive public comments
regarding the designation of the 2019 Heavenly Tank Improvements Project as "substantially
complex" under the Public Contract Code Section 7201. Julie Ryan presented information
regarding the substantially complex project warranting a 10% retention limit in accordance with
the criteria established in Resolution No. 2904-12:
REGULAR BOARD MEETING MINUTES April 4, 2019 PAGE - 2
a. The Lake Tahoe Basin is a unique area, which, due to its high environmental sensitivity, is
highly regulated by Tahoe Regional Planning Agency (TRPA).
b. TRPA imposes environmental regulations and special requirements on contractors that they
would not normally experience outside of the Lake Tahoe Basin.
c. Based on the critical nature of these facilities, the duration that these facilities are out of
operation must be minimized.
d. Two or more different trades or subcontractors are anticipated to be involved in the
construction of this project.
e. The construction schedule is a significant concern because of the compressed construction
season within the Lake Tahoe Basin.
f. Tank coating is not a routine project performed by the District.
Grading season limitations imposed by TRPA require that the retaining wall and fencing be
installed before October 15. No public comments were received and the Public Hearing was
closed at 2:08 p.m.
Moved Cefalu Second Exl1ne Vo e! esan Absent Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to find the project substantially complex and requires a 10% retention limit; and authorize
staff to advertise for construction bids for the 2019 Heavenly Tank Improvements Project.
b. Groundwater Management Plan Annual Report (1vo Bergsohn, Hydrogeologist) - Vice President
Sheehan opened the Public Hearing at 2:10 p.m. Iya_Bergsohn presented the Tahoe Valley
South Subbasin (6-5.01) Annual Report. There were no public comments received and the Public
Hearing was closed at 2:40 p.m.
C. South Y PCE Investigation (ivo Bergsohn, Hydrogeologist) - Ivo Bergsohn provided details regarding
the sewer line investigation.
Moved Cefalu Second Exline Vo el esan Absent Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to enter into a Reimbursement Agreement with Seven Springs Limited Partnership and Fox
Capital Management Corporation to perform a sewer line investigation, as described in Exhibit
A of the Agreement, at a cost reimbursement not to exceed $2,800, plus $1,000 towards
preparation of the Agreement.
d. Presentation of Results of Compensation Study (Nancy Hussmann, Human Resources Director) - Nangv
Hussmann introduced Doug Johnson of Ralph Andersen and Associates to present the results of
the District's compensation report. Doug Johnson reported compensation surveys are a
necessary part of assessing and updating an organization's compensation plan. He further
presented a PowerPoint explaining the process and results of the District's survey report.
Moved Exline Second Sheehan Vv el esan Absent Cefalu Yes Jones Yes Sheehan
Yes Exline Yes to receive the report from Consultant Doug Johnson of Ralph Andersen and
Associates.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Cefalu ogelgesanc Absent Cefalu Yes Jones Yes Sheehan
Yes Exline Yes to approve Payment of Claims in the amount of $904,225.63.
REGULAR BOARD MEETING MINUTES April 4, 2019
STANDING AND AD-HOC COMMITTEE REPORTS:
None
BOARD MEMBER REPORTS:
None
PAGE - 3
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Vice President Sheehan reported the next meeting is scheduled for May 10, 2019,
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update including several newly hired positions and resulting openings.
The District is working with several local agencies to fine tune the PCE remediation alternatives.
Proposition 218 information has been mailed to District rate payers, and press releases are
being submitted to local media. In addition, several service club presentations are planned in
the few two months.
STAFF/ATTORNEY RE=PORTS:
Tim Bledsoe presented information regarding the Tahoe Housing Partnership. He discussed Senate Bill
1064, which will likely be adopted by TRPA in the near future.
Paul Hughes reported that Proposition 218 notices were mailed Friday, March 26, 2019. In addition, an
email was sent yesterday to approximately 8,000 customers. The Information Technology Department
has developed a process to capture information received by rate payers via phone calls and emails.
BREAK AND ADJOURN TO CLOSED SESSION: 3:12 p.m.
CLOSED SESSION:
a. Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: John Thiel/General Manager;
Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General Manager; and
Nancy Hussmann, Human Resources Director.
No re ortable Board action
b. Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: John Thiel/General
Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General
Manager; and Nancy Hussmann, Human Resources Director.
No reportable Board action
c. Pursuant to Government Code Section 54956.9(d)(4)/Conference with Legal Counsel
regarding Potential Initiation of Litigation (one case).
No reportable Board action
REGULAR BOARD MEETING MINUTES April 4, 2019
ADJOURNMENT: 4:34 p.m.
Melonie Guttry, Clerk of the Boar
South Tahoe Public Utility District
PAGE - 4
Kelly Sheehan, Board Vice President
South Tahoe Public Utility District