06-06-2019 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, June 6, 2019 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Keller-Heavenly Water System Improvements Project
(Trevor Coolidge, Associate Engineer)
Approve Gannett Fleming, Inc., Proposal for Keller Tanks Rockfall Mitigation design
services for the Keller-Heavenly Water System Improvements Project in an amount not
to exceed $56,040.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $2,426,389.17.
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
REGULAR BOARD MEETING AGENDA – June 6, 2019 PAGE – 2
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. Fire Protection and Response Planning
c. California Tahoe Alliance
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Email Security Update (Brian Bartlett, IT Network/Telecom Systems Administrator)
b. Public Affairs Update (Shelly Thomsen, Public Affairs and Conservation Manager)
c. Street Lights (Shelly Thomsen, Public Affairs and Conservation Manager)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
05/16/19 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
06/12/19 – El Dorado County Water Agency Meeting in Placerville
06/17/19 – 3:30 p.m. Operations Committee Meeting at the District
06/20/19 – 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: John Thiel/General Manager; Paul Hughes, Chief
Financial Officer; Shannon Cotulla, Assistant General Manager; and Nancy A. Hussmann,
Human Resources Director.
b. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with the Management Group. Present at this Closed
Session will be Agency Negotiators: John Thiel/General Manager; Paul Hughes, Chief
Financial Officer; Shannon Cotulla, Assistant General Manager; and Nancy A. Hussmann,
Human Resources Director.
ADJOURNMENT (The next Regular Board Meeting is Thursday, June 20, 2019, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – June 6, 2019 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, June 6, 2019
ITEMS FOR CONSENT
a. CUSTOM HAY HARVESTING AT DIAMOND VALLEY RANCH
(Jim Hilton, Water Reuse Operations Manager)
Approve the Custom Haying and Brokerage Agreement with Sanchez Ranch, LLC.
b. SEWER ENTERPRISE 2019/20 APPROPRIATIONS SUBJECT TO LIMITATION
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3111-19 setting the limitation on Appropriations for Fiscal Year 2019/20.
c. SOUTH Y FATE AND TRANSPORT MODEL
(Ivo Bergsohn, Hydrogeologist)
Authorize staff to raise the cost ceiling for Task Order No. 4 by $1,800 and change the
completion date to June 30, 2019, for groundwater modeling work performed for the South Y
Feasibility Study.
d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT ADDITIONAL ENVIRONMENTAL WORK
(Trevor Coolidge, Associate Engineer)
Increase Task Order No. 10 to Sierra Ecotone Solutions an additional $6,860 to provide
supplemental environmental evaluations as per State Water Resource Control Board Drinking
Water State Revolving Loan Fund request.
e. MARCH 31, 2019, FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Receive and file the March 31, 2019, Income Statement and Balance Sheet Reports.
f. FISCAL YEARS 2019, 2020 AND 2021 AUDIT SERVICES
(Paul Hughes, Chief Financial Officer)
Approve the Cost Proposal from Mann, Urrutia & Nelson to extend their Contract to provide
audit services for Fiscal Years 2019, 2020 and 2021 in an amount not to exceed $54,500 per
year.
g. LIBERTY UTILITIES STREET LIGHTS
(Tim Bledsoe, Manager of Customer Service)
Direct staff to rescind the current Notice of Termination to Liberty Utilities for the District’s billing
of street lights as of June 30, 2019, and provide a new Notice of Termination to December 31,
2019.
h. REGULAR BOARD MEETING MINUTES: May 2, 2019, and May 16, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve May 2, 2019, and May 16, 2019, Minutes
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AGENDA ADDENDUM NO. 1
REGULAR BOARD MEETING
Thursday, June 6, 2019
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Note: This item, posted June 3, 2019, met noticing requirements and is added to the Items for
Action as Item 6c for consideration by the Board.
6. ACTION ITEM
c. 2019 Heavenly Tank Improvements Project (Julie Ryan, Engineering Department Manager)
Waive minor deviations in the Bid and award project to the lowest responsive,
responsible bidder, Haen Constructors, in the amount of $968,255.
South Tahoe Public Utility District § 1275 Meadow Crest Drive § South Lake Tahoe, CA 96150
Phone 530.544.6474 § Facsimile 530.541.0614 § www.stpud.us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Jim Hilton, Water Reuse Operations Manager
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Custom Hay Harvesting at Diamond Valley Ranch
REQUESTED BOARD ACTION: Approve the Custom Haying and Brokerage Agreement
with Sanchez Ranch, LLC.
DISCUSSION: On April 18, 2019, the Board of Directors (“Board”) authorized District staff
to negotiate a five-year haying Agreement with Sanchez Ranch, LLC, (“Sanchez”) to
cut, rake, bale, store and broker the District’s alfalfa hay for a term of five years. An
Agreement has been negotiated with Sanchez that includes the terms in the Request
for Proposals, the costs presented in Sanchez’ proposal, and other negotiated terms
and conditions. District staff recommends that the Board approve the Custom Haying
and Brokerage Agreement with Sanchez.
SCHEDULE: June – October annually for 5 years
REVENUE: Estimated income between $70,000 and $90,000 annually
ACCOUNT NO: 1000-3540
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Custom Haying and Brokerage Agreement
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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CUSTOM HAYING AND BROKERAGE AGREEMENT
This Custom Haying and Brokerage Agreement (“Agreement”) is made and entered into on
June 6, 2019 by and between the South Tahoe Public Utility District (“District”), a California public agency
formed in 1950 pursuant to the Public Utility District Act, and Sanchez Ranch, LLC, a Nevada limited
liability company (“Sanchez”), at South Lake Tahoe, California, with reference to the following facts and
intentions:
A.The District is the owner of certain real property and improvements located in Alpine
County, California, generally described as assessor parcel numbers 01-080-56, 01-080-60, 01-080-80,
01-080-81, 01-080-82, 01-200-01, 01-200-10, and 01-200-11 and more particularly described in the map
attached as Exhibit A, which is incorporated by this reference (collectively “Property”);
B.The District prepares fields, plants, irrigates and grows alfalfa hay (“Hay”) on 70 acres of
the Property, which is described in the map attached as Exhibit B, which is incorporated by this reference
(“Hay Fields”);
C.Sanchez is experienced and knowledgeable in the business of custom haying operations
and brokering hay to third parties; and,
D.The District agrees to retain Sanchez to provide custom haying operations and brokerage
services pursuant to the terms and conditions of this Agreement.
NOW, THEREFORE, the parties agree as follows:
1.Hay Growing Operations. The District shall be responsible, at its sole cost and expense, for field
preparation, planting, fertilizing, irrigation and growing of the Hay on the Hay Fields. Sanchez shall
consult and advise the District, at its sole cost and expense, with respect to the District’s development of
a plan for plant growth, fertilization, irrigation and harvesting scheduling/timing of the Hay (“Hay Plan”).
Sanchez shall consult with the District on implementation of the Hay Plan on at least a weekly basis and
more often if needed.
2.Hay Harvesting Operations.
2.1. Responsibilities. Sanchez shall be responsible for determining the timing and scheduling
for harvesting the Hay for each cutting. It is anticipated that there will be at least three (3) cuttings of the
Hay per season. For each cutting of Hay, Sanchez shall be responsible for the entire hay harvesting
operation including, but not limited to, cutting, raking, and baling in order to maximize the value of the
Hay. Immediately after the Hay is baled, Sanchez shall notify the District of the number of bales
harvested from each field. If the Hay is not pre-sold to a buyer directly from the Hay Fields, Sanchez shall
pick-up, transport and store the Hay as provided below.
2.2. Hay Harvesting. The harvesting of the Hay for each cutting shall be performed in the
most reasonably efficient manner possible, and in accordance with industry standards and practices, to
enable the District to begin irrigation of the Hay as quickly as possible for the next Hay cutting in order to
maximize the generation of revenue. The Hay shall be baled in approximately one hundred-pound (100
lb.) bales unless otherwise agreed by the parties. Sanchez shall consult with the District and provide an
estimated time period for Hay cutting based on plant growth, fertilization needs, irrigation effectiveness,
and availability of resources. Based on weather forecasts and field readiness, Sanchez shall provide the
District with three (3) days’ verbal notice of the date of Hay cutting to allow the District to inspect Sanchez’
equipment prior to use on the Hay Fields. After each cutting, baling and stacking of the Hay, Sanchez
shall provide the District with a post-cutting report evaluating the Hay tonnage, quality, test results and
other issues that should be addressed to improve the quantity, quality and value of the Hay. Sanchez and
the District shall then mutually agree upon a corrective action plan to address any such issues which shall
be incorporated into the Hay Plan.
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2.3. Equipment and Personnel. Sanchez shall employ personnel who are experienced in the
hay harvesting operations to perform the services required pursuant to this Agreement. Sanchez shall
maintain its equipment in good condition and repair in order to prevent delays or disruptions in harvesting
operations. In the event of equipment breakdowns, Sanchez shall have skilled mechanics available to
immediately make the necessary repairs or have other redundant equipment available.
2.4. Hay Storage. In the event that the Hay is not pre-sold prior to baling so it can be
delivered from the Hay Fields directly to a buyer, Sanchez shall transport the Hay to a covered hay
storage barn located at 100 Burke Dr., Wellington, Nevada, or at a location designated by Sanchez. Until
the stored Hay is sold, Sanchez shall store the Hay in a manner to maintain it in good quality and
condition. The Hay shall be segregated from other hay stored in Sanchez’ hay storage barn in order to
maintain an accurate inventory of the Hay.
3. Access. Sanchez shall access the Hay Fields utilizing existing roads on the Property as
instructed by the District. Access by Sanchez shall only be for the purpose of performing its obligations
pursuant to this Agreement. Sanchez shall provide the District with at least three (3) days’ prior written
notice of accessing the Property and the Hay Fields. The District shall have the right, but not the
obligation, to be present at any time that Sanchez accesses the Property or the Hay Fields.
4. Marketing of the Hay. Sanchez shall use its best efforts to market the Hay to its network of hay
brokers and private parties in California and Nevada in order to obtain the highest price for the Hay.
Sanchez shall consult with the District to determine marketing strategy, product offering, buyer selection,
terms for sales to buyers, pricing, and all other matters relating to marketing and sale in order to maximize
the sale of the Hay at the highest price. Sanchez shall provide the District with written notice of the
quantity and price after selling all or any portion of the Hay. The District acknowledges that nothing in this
Agreement constitutes a guarantee of any specific price for the Hay.
5.Sale of the Hay. Sanchez shall sell the Hay “as is” and “where as” and expressly disclaim any
and all warranties. The District and Sanchez shall agree upon the form of the agreement for the sale of
the Hay. Transportation of the Hay, whether from the Hay Fields or Sanchez’ hay storage barn, to a buyer
shall be the responsibility of Sanchez. The buyer(s) of the Hay shall either pre-pay Sanchez or pay
Sanchez upon delivery of the Hay to the buyer(s) location. Sanchez shall pay the District the net price for
the Hay no later than thirty (30) days after delivery of the Hay to a buyer. Net price means: (i) the price a
buyer agrees to pay Sanchez for the Hay, less Three Dollars and Forty-Nine cents ($3.49) per bale of the
Hay and a brokerage fee of twenty-five percent (25%) of the price of the Hay; and, (ii) in addition, if the
Hay is required to be transported to Sanchez’ hay storage barn, Ten Dollars ($10.00) for each squeeze
(approximately 66 bales of the Hay) and 45 cents (.45¢) per bale of the Hay for transportation. Sanchez
shall provide the District, with each payment of the net price, a written report showing the computation of
such net price along with a copy of the sales invoice to each buyer.
6.Title and Risk of Loss. The District shall have full legal and beneficial title to the Hay until it is
delivered to and accepted by a buyer. The District shall bear the full risk of loss of the Hay during the
planting and growing. After the Hay is cut, Sanchez shall bear the full risk of loss of the Hay until
delivered and accepted by a buyer(s).
7.Term. The term of this Agreement (“Term”) shall commence on the Effective Date and continue
until December 31, 2024 (“Termination Date”), unless terminated earlier pursuant to the provisions of this
Agreement.
8.Compliance of Law. Sanchez shall, at Sanchez’ sole cost and expense, comply with all
applicable local, state and federal statutes, ordinances, rules, regulations, orders and requirements in
effect that relate to the performance of this Agreement.
9. Sanchez’s Conduct. The District shall have the right to require Sanchez, its employees,
contractors, consultants, vendors and agents, whom the District determines to be acting in a careless,
unsafe, discourteous, or otherwise objectionable manner to immediately vacate the Property. The District
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may require that Sanchez permanently restrict such persons if such conduct persists on more than two
(2) occasions.
10. Taxes/Insurance/Licenses. Sanchez shall be solely responsible for the payment of any federal,
state or local income tax, social security tax, worker's compensation insurance, state disability insurance
and any other taxes or insurance which Sanchez is responsible for paying as an independent contractor
under federal, state or local law. Sanchez shall procure and maintain all licenses necessary for the
performance of services hereunder, including, without limitation, business licensing, all at the sole cost of
Sanchez.
11. Indemnity and Liability.
11.1 Indemnification.
a. Sanchez. To the fullest extent permitted by law, Sanchez shall defend, indemnify
and hold harmless the District, its elected officials, officers, employees, agents and contractors, from and
against any and all claims, damages, losses, liabilities and expenses, including attorneys’ fees, paralegal
and legal fees and costs, which arise out of, relate to or result from, Sanchez’ acts or omissions in
performance of this Agreement, except as caused by the District’s sole negligence or willful misconduct.In
the event any action or proceeding is brought against the District, Sanchez, upon notice from the District,
shall defend the same at Sanchez’ sole cost and expense by legal counsel approved by the District.
b. District. To the fullest extent permitted by law, the District shall defend, indemnify
and hold harmless Sanchez, its officers, employees, agents and contractors, from and against any and all
claims, damages, losses, liabilities and expenses, including attorneys’ fees, paralegal and legal fees and
costs, which arise out of, relate to or result from, the District’s acts or omissions in performance of this
Agreement, except as caused by Sanchez’ sole negligence or willful misconduct. In the event any action
or proceeding is brought against Sanchez, the District, upon notice from Sanchez, shall defend the same
at the District’s sole cost and expense by legal counsel approved by Sanchez.
11.2 Exemption From Liability. The District shall not be liable for injury to Sanchez’ business or
any loss of income or for damage to the property of Sanchez, Sanchez’ employees, invitees, customers
or any other person in or about the Property and the Hay Field nor shall the District be liable for injury to
Sanchez, Sanchez’ employees, agents or contractors, whether such damage or injury is caused by or
results from fire, explosion, electricity, gas, water, rain, or from any other cause, whether such damage or
injury results from conditions arising upon the Hay Field or the Property, or from other sources or places,
and regardless of whether the cause of such damage or injury or the means of repairing the same is
inaccessible.
12. Insurance.
12.1 Commercial General Liability Insurance. Sanchez shall, at its sole cost and expense,
maintain in effect at all times during the Term, commercial general liability insurance which shall include,
but shall not be limited to, protection against claims arising from death, bodily or personal injury or
damage to property resulting from actions, failures to act, operations or equipment of the insured, or by its
employees, agents, consultants or by anyone directly or indirectly employed by the insured. The amount
of insurance should not be less than Two Million Dollars ($2,000,000) combined single limit per
occurrence coverage applying to bodily and personal injury and property damage.
12.2 Automobile Liability Insurance. Sanchez shall, at its sole cost and expense, maintain in
effect at all times during the Term, automobile liability insurance which shall include, but shall not be
limited to, protection against claims arising from death, bodily or personal injury, or damage to property
resulting from actions, failures to act, operations or equipment of the insured, or by its employees, agents,
consultants, or by anyone directly or indirectly employed by the insured. The amount of insurance should
not be less than Two Million Dollars ($2,000,000) combined single limit per accident coverage applying to
bodily and personal injury and property damage. Coverage shall insure all owned, nonowned and hired
automobiles.
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12.3 Endorsements. The commercial general liability and automobile liability insurance
coverages required by this Agreement shall include the following provisions and endorsements:
a. The South Tahoe Public Utility District and its elected officials, officers and
employees will be a named or an additional insured in regard to liability;
b. Written notice shall be given to the District at least thirty (30) days prior to
termination, suspension, voiding, cancellation or reduction of coverage in the policy, except that if
cancellation is for nonpayment of premiums, written notice shall be given to the District at least ten (10)
calendar days prior to cancellation;
c. The insurance shall be primary as with respect to the interest of the named
and/or additional insureds, any other insurance maintained by the named and/or additional insureds is
excess and not contributing insurance;
d. The insurance, subject to all of its other terms and conditions, applies to the
liability assumed by Sanchez under this Agreement;
e. Cross liability and severability of interest; and
f. The insurer shall waive and transfer all rights of recovery (subrogation) it may
have against the name and/or additional insureds for claims and/or losses.
12.4 Farm Owner’s Insurance. Sanchez shall, at its sole cost and expense, maintain in effect
at all times during the Term, farmer owner’s insurance, or equivalent insurance coverage, endorsed with
a farm property coverage form to insure the full value of the Hay after it is cut, whether stored in the Hay
Fields or in Sanchez’ hay storage barn.
12.5 Workers’ Compensation and Employer’s Liability Insurance. Sanchez shall, at its sole
cost and expense, maintain in effect at all times during the Term, workers’ compensation insurance, all of
its employees employed directly by them or through sub-contractors in accordance with statutory
requirements. Sanchez shall provide employer’s liability insurance with limits of not less than One Million
Dollars ($1,000,000) each accident, One Million Dollars ($1,000,000) policy limit, and One Million Dollars
($1,000,000) each employee. The workers’ compensation insurance policy shall contain, or be endorsed
to contain, a provision that the insurer waives any and all transfer rights of recovery (subrogation) it may
have against the additional insureds.
12.6 General Insurance Requirements. Sanchez shall not be entitled to perform any activities
pursuant to this Agreement until all required insurance has been obtained, required submittals delivered
to the District and the submittals reviewed and approved by the District for general conformance with this
Agreement. The procurement and maintenance of the insurance required by this section is a material
element of this Agreement and failure to timely procure and/or maintain such insurance shall be a
material breach of this Agreement. Sanchez shall deliver the following to the District:
a. A copy of each insurance policy that provides insurance required by this section
(and additional copies as requested by the District in writing). Each policy copy shall be certified by
placing a statement on the policy(ies) stating that “this copy of the policy is certified to be true, correct and
complete” and signed by an authorized representative of the insurer. The copy of each policy shall
include each and every cover page, declaration page, form, schedule, endorsement, etc., that is a part of
the policy;
b. Certificate(s) of Insurance, issued in duplicate, covering all policies. Such
certificates shall make explicit reference to each of the provisions and endorsements required in this
section, and shall be signed on behalf of the insurer by an authorized representative;
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c. Original endorsements for each policy of insurance required by this section and
signed on behalf of the insurer by an authorized representative;
d. All insurance required by this section shall be placed with insurance companies
authorized to transact business in the State of California for the types or insurance required by the
contract. Each insurance company shall have a current A. M. Best Insurance Guide rating of not less than
A-/VII unless prior written approval is secured from the District as to the use of such insurer;
e. The requirements as to the types, limits, deductibles and the District's review
and/or approval of insurance coverages to be maintained by Sanchez are not intended to and shall not in
any manner limit or qualify the liabilities and obligations assumed by Sanchez under this Agreement.
Further, the District's review and approval of any section, unless specifically stated in writing and signed
by the District, shall not release or relieve Sanchez or its subcontractors from complying with the
requirements of this section;
f. Any policy of insurance required by this section shall be an “occurrence” policy;
g. In the event Sanchez changes any insurance company(ies) providing the
insurance coverage required by this section, Sanchez shall timely resubmit to the District for review and
approval, the insurance documents required by this section for each new insurance company providing
insurance coverage. Sanchez shall submit such documents at least thirty (30) days prior to the change in
any required insurance to enable the District to timely review and approve the insurance coverages
provided by such new insurance company(ies); and
h. Insurance policies providing coverage which contains self-insured retention shall
not be acceptable except with the prior written approval of the District regardless of the amount of the
self-insured retention.
13. Default.
13.1 Definition of Default. The occurrence of one or more of the following events shall
constitute a material default and breach of this Agreement by Sanchez:
a. Payment Default. Failure by Sanchez to make, when due, any payment payable
by Sanchez where such failure has continued for a period of ten (10) days after written notice from the
District to Sanchez; provided, however, that any such notice shall be in lieu of, and not in addition to, any
notice required under section 1161 of the Code of Civil Procedure of California;
b. Breach of Contract. Failure by Sanchez to observe or perform any of the
expressed or implied nonmonetary covenants, promises, agreements or provisions of this Agreement to
be observed or performed, where such failure has continued for a period of thirty (30) days after written
notice from the District to Sanchez specifying the particulars of such failure; provided, however, that such
notice shall be in lieu of and not in addition to any notice required under section 1161 of the Code of Civil
Procedure;and
c. Bankruptcy and Insolvency. The making by Sanchez of any general assignment
or general arrangement for the benefit of creditors; the filing by or against Sanchez of a petition to have
Sanchez judged bankrupt or a petition for reorganization or arrangements under any law relating to
bankruptcy (unless, in the case of a petition filed against Sanchez, the same is dismissed within sixty (60)
days; the appointment of a trustee or receiver to take possession of substantially all of Sanchez’ assets,
where possession is not restored to Sanchez within thirty (30) days; or the attachment, execution or other
judicial procedure substantially all of Sanchez’ assets, where such procedure is not discharged within
thirty (30) days.
13.2 Remedies Upon Default. Upon a default, the District may at its option (but without
obligation to do so), perform Sanchez’ duty or obligation. The costs and expenses of any such
performance by the District shall be due and payable by Sanchez upon submittal of an invoice. In the
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event of a default by Sanchez with respect to a material provision of this Agreement, without limiting the
District in the exercise of any right or remedy which the District may have by reason of such default, the
District may terminate the Agreement and/or pursue any remedy now or hereafter available to the District
under the Laws or judicial decisions of the state in which the Property is located; provided, however, the
Parties shall use reasonable efforts to mitigate its damages in connection with a default by the other
Party. If the District performs any of Sanchez’ obligations, the full amount of the reasonable and actual
cost and expense incurred shall immediately be due and payable, and Sanchez shall pay the District
upon demand the full undisputed amount thereof with interest thereon from the date of payment at the
greater of: (i) ten percent (10%) per annum, or (ii) the highest rate permitted by applicable laws.
14. General Provisions.
14.1 Recitals. The recitals stated at the beginning of this Agreement of any matters or facts
shall be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if any,
shall be deemed a part of this Agreement.
14.2 Notices. All notices, approvals, acceptances, requests, demands and other
communications required or permitted, to be effective, shall be in writing and shall be delivered, either in
person or by mailing the same by United States mail (postage prepaid, registered or certified, return
receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom
the notice is directed at the address of such party as follows:
To: District South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attn: General Manager
With a copy to: Gary M. Kvistad, Esq.
Brownstein Hyatt Farber Schreck, LLP
1021 Anacapa Street, 2nd Floor
Santa Barbara, CA 93101
To: Sanchez Jon G. Sanchez, Managing Member
142 Lower Colony Road
Wellington, NV 894444
With a copy to: Rick R. Hsu, Esq.
Maupin, Cox & LeGoy
4785 Caughlin Parkway
Reno, NV 89519
Any communication given by mail shall be deemed delivered two (2) business days after such mailing
date, and any written communication given by overnight delivery service shall be deemed delivered one
(1) business day after the dispatch date. Either party may change its address by giving the other party
written notice of its new address.
14.3 Successors and Assigns. This Agreement shall be binding on and shall inure to the
benefit of the parties and their respective heirs, successors and assigns. Nothing in this Agreement,
express or implied, is intended to confer on any person other than the parties or their respective heirs,
successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this
Agreement.
14.4 Assignability. Sanchez shall not assign this Agreement, or any rights to it, or any right or
privilege appurtenant to the Agreement or permit or transfer interest therein without first obtaining the
written consent of the District, which may be withheld by the District in its sole and absolute discretion.
Any assignment without the District’s consent shall be void and shall, at the District’s option, terminate
7
19097890
7
this Agreement. No interest of Sanchez in this Agreement shall be assignable by operation law without
the District’s prior written consent.
14.5 Waiver. No waiver by any party of any of the provisions shall be effective unless explicitly
stated in writing and executed by the party so waiving. Except as provided in the preceding sentence, no
action taken pursuant to this Agreement, including, without limitation, any investigation by or on behalf of
any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any
representations, warranties, covenants, or agreements contained in this Agreement, and in any
documents delivered or to be delivered pursuant to this Agreement. The waiver by any party of a breach
of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent
breach. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a
waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver.
14.6 Severability. If any term, provision, covenant or condition of this Agreement shall be or
become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to
be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force
and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition
that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to
the extent possible to carry out the intentions and directives set forth in this Agreement.
14.7 Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be an original, but all of which shall constitute one and the same instrument.
14.8 Governing Law. This Agreement shall be governed by, and interpreted in accordance
with, the laws of the State of California to the extent California law is applicable to the United States, with
venue proper only in the County of El Dorado, State of California.
14.9 Attorney Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for
declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party
shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the
same action or in a separate action brought for that purpose. The attorneys' fees award shall be made as
to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good
faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all
attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith.
14.10 Good Faith. The parties agree to exercise their best efforts and utmost good faith to
effectuate all the terms and conditions of this Agreement and to execute such further instruments and
documents as are necessary or appropriate to effectuate all of the terms and conditions of this
Agreement.
14.11 Construction. The provisions of this Agreement should be liberally construed to effectuate
its purposes. The language of all parts of this Agreement shall be construed simply according to its plain
meaning and shall not be construed for or against either party, as each party had the opportunity to have
their counsel review it. Whenever the context and construction so requires, all words used in the singular
shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice
versa.
14.12 Several Obligations. Except where specifically stated in this Agreement to be otherwise,
the duties, obligations, and liabilities of the parties are intended to be several and not joint or collective.
Nothing contained in this Agreement shall be construed to create an association, trust, partnership, or
joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either party.
Each party shall be individually and severally liable for its own obligations under this Agreement.
14.13 Authority. The individuals executing this Agreement represent and warrant that they have
the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the
consent, approval or execution of or by any third party is not required to legally bind either party to the
terms and conditions of this Agreement.
8
19097890
8
14.14 Entire Agreement. This Agreement contains the entire understanding and agreement of
the parties, and supersedes all prior agreements and understandings, oral and written, between the
parties. There have been no binding promises, representations, agreements, warranties or undertakings
by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement.
This Agreement may be altered, amended or modified only by an instrument in writing, executed by the
parties to this Agreement and by no other means. Each party waives its future right to claim, contest or
assert that this Agreement was modified, canceled, superseded or changed by any oral agreement,
course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year and at
the place first written above.
DISTRICT SANCHEZ
South Tahoe Public Utility District Sanchez Ranch, LLC
By: By:
Randy Vogelgesang, Board President Jon G. Sanchez, Managing Member
ATTEST:
By:
Melonie Guttry, Clerk of the Board/
Executive Services Manager
9
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Sewer Enterprise 2019/20 Appropriations Subject to Limitation
REQUESTED BOARD ACTION: Adopt Resolution No. 3111-19 setting the limitation on
Appropriations for Fiscal Year 2019/20.
DISCUSSION: This is the District’s annual Resolution called for by Constitutional
Amendment XIIIB. The limitation on Appropriations for Fiscal Year 2019/20 is $79,986,199.
The Sewer Enterprise fund budget for Fiscal Year 2019/20 appropriates $36,064,877. As
such, the District is $43,921,322 below the state mandated spending limit.
SCHEDULE: Adopt Resolution No. 3111-19 June 6, 2019
COSTS: $0
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3111-19 and a Calculation of the Permitted
Appropriation Growth Rate
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
10
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RESOLUTION NO. 3111-19
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE SEWER ENTERPRISE FUND APPROPRIATIONS
SUBJECT TO LIMITATION AND PROCEEDS OF TAXES FOR
FISCAL YEAR 2019/20
WHEREAS, the people of the State of California have elected to approve
Constitutional Amendment XIIIB, and the Legislature of the State of California has voted
to adopt Senate Bill No. 1352, which implements Constitutional Amendment XIIIB,
setting the method of computing annual appropriations subject to limitation of local non-
residential construction and population; and,
WHEREAS, the Directors selected the change in per capital personal income;
and,
WHEREAS, such legislation sets the base year for this computation as Fiscal
Year 1978/79; and,
WHEREAS, such legislation required documentation setting such appropriation
limitations shall be available to the public fifteen days prior to the adoption of this
Resolution; and,
WHEREAS, on May 16, 2019, such documentation was made public:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the
South Tahoe Public Utility District does find and declare that the appropriations
subject to limitation for Fiscal Year 2019/20 are $36,064,877; and that for Fiscal Year
2019/20, the proceeds of taxes as defined in the enabling statutes are: $8,860,000;
and that the increase in proceeds of taxes over the appropriations subject to
limitations is: $-0.
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3111-19 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 6th
day of June, 2019, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
____________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3111-19
Page 2
June 6, 2019
12
13
Ivo Bergsohn
Page 2
June 6, 2019
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: South Y Fate and Transport Model
REQUESTED BOARD ACTION: Authorize staff to raise the cost ceiling for Task Order No. 4
by $1,800 and change the completion date to June 30, 2019, for groundwater
modeling work performed for the South Y Feasibility Study.
DISCUSSION: The Desert Research Institute (DRI) is in the process of conducting its final
alternatives modeling for the South Y Feasibility Study. This will complete the modeling
analysis and evaluation work for this project. Following completion of this work and
preparation of the Fate and Transport Modeling Report, DRI will compile the
groundwater files for delivery to the District. In order to use the final South Y PCE Fate
and Transport Model, staff requested that DRI prepare a guidance document for
running this Fate and Transport Model. The document would describe with text and
accompanying screenshots the process of providing input data (e.g., pumping rates,
boundary conditions) to the model and extracting results (e.g., groundwater heads,
contaminant concentrations) from the model. DRI has provided staff an estimate of
approximately $1,800 for preparation of the guidance document.
On May 10, 2019, staff submitted a Request for Time Extension to the State Water
Resources Control Board Division of Financial Assistance (SWRCB-DOFA) changing the
completion date for the South Y Feasibility Study from June 30, 2019, to January 31,
2020. As part of this request, the completion date for the final Fate and Transport
Modeling Report was changed from March 2019 to June 2019. Staff is proposing to
change the completion date for Task Order No. 4 to June 30, 2019, in conformance
with the updated project schedule recently submitted to SWRCB-DOFA.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
14
Ivo Bergsohn
Page 2
June 6, 2019
Staff is requesting that the Board approve this item allowing staff to; 1) increase the cost
ceiling for Task Order No. 4 by $1,800 to allow for preparation of a guidance document
to run the South Y PCE Fate and Transport Model. Approval of this increase will raise the
cost ceiling for Task Order No. 4 to $119,016; and 2)change the completion date for
Task Order No. 4 to June 30, 2019. This is a no-cost time extension to Task Order No. 4.
Funding for this project is provided on a 50% cost share basis with the El Dorado County
Water Agency (EDCWA).
SCHEDULE: May – June 2019
COSTS: $1,800
ACCOUNT NO: 2030-6050
BUDGETED AMOUNT AVAILABLE: $145,000 2019/20
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
15
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project
Additional Environmental Work
REQUESTED BOARD ACTION: Increase Task Order No. 10 to Sierra Ecotone Solutions an
additional $6,860 to provide supplemental environmental evaluations as per State
Water Resource Control Board Drinking Water State Revolving Loan Fund request.
DISCUSSION: The Keller-Heavenly Water System Improvements Project has a pending
Drinking Water State Revolving Loan Fund (DWSRF) application for funding for a low-
interest loan. As part of the application review, environmental documents are
evaluated to ensure they meet State Water Resource Control Board (SWRCB) loan
requirements. The environmental staff for the DWSRF has requested additional
information to complete this review. The original Task Order No. 10 was for the
environmental packet submitted with the Keller-Heavenly application to the state. The
amended Task Order No. 10 will include the additional work as needed to complete
the application packet for funding.
SCHEDULE: Completed by July 30, 2019
COSTS: $6,860
ACCOUNT NO: 2030.7022
BUDGETED AMOUNT AVAILABLE: $1,199,751
ATTACHMENTS: Additional Scope of Work to Revised Task Order No. 10
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
16
9 May 2019
Mr. Trevor Coolidge
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
RE: STPUD Keller Tank Replacement Project, Biological Assessment, Initial Study
Update Scope and Budget
Dear Mr. Coolidge:
Sierra Ecotone Solutions (SES) appreciates the opportunity to support South Tahoe
Public Utility District’s (District) environmental and permitting requirements for the
Keller Tank Replacement Project. As requested, SES has prepared a scope of work and
estimated budget for the preparation of a Biological Assessment (BA) to support the
Keller Tank project. The format for the BA will follow the guidance letter provided via
email on 26 April 2019.
Scope of Work
Task 1 – Preparation of Biological Assessment
SES will prepare a Biological Assessment (BA) to analyze potential impacts to wildlife
(terrestrial and aquatic) and vegetation in accordance with US Fish and Wildlife Service
guidelines as outlined in the attached guidance memorandum. Direct, indirect and
cumulative effects will be disclosed for special status species and habitats that may be
present within the project areas and defined area of potential effects ().
Recommendations will be included if necessary to reduce or avoid adverse impacts to
sensitive and special status species and habitats that may be present within the project
area or APE. Based on the analysis and determinations in the BA, CA Waterboard will
coordinate needs for consultation, conference, and or technical assistance between US
Fish and Wildlife Service and Contractor.
Task 2 – Update Initial Study
SES will update the IS with the analysis and determinations in the BA and include figures
and maps that reflect the updated analysis. In addition to the biological analysis, the IS
17
Mr. Coolidge
9 May 2019
Page 2
will be updated with current information on wetland impacts, staging and parking and
other areas identified in SES’s phone call with Waterboard staff.
Schedule
Tasks 1 will be completed within 60 days of approval to proceed. Upon receiving
comments on the BA from the Waterboard, any updates to the IS (Task 2) will be made
within 30 days from receipt of comments.
Estimated Budget
The estimated work effort for each task is provided below. Tasks will be completed by
Garth Alling (Project Manager and Senior Scientist), and Jennifer DeMartino (GIS and
Mapping Support).
Task Hours/Rate Cost
Task 1 - Review Background Information/Prepare Project
Description/Attend meetings (2)
50 at $130
$5,200
Task 2 – Update IS 12 at $130 $1,560
Direct Costs $100
Total Estimated Costs $6,860
Should you have any questions concerning our assumptions or proposed scope/costs,
please do not hesitate to contact me at 530.416.2440.
Sincerely,
Garth Alling
Manager/Owner
CC: Lynn Nolan, STPUD
18
Paul Hughes
Page 2
June 6, 2019
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: March 31, 2019, Fiscal Year to Date Financial Statements
REQUESTED BOARD ACTION: Receive and file the March 31, 2019, Income Statement
and Balance Sheet Reports.
DISCUSSION: At the completion of the fiscal year 2017 audit, the District auditors Mann,
Urrutia, Nelson CPA’s and Associates recommended that the District’s quarterly
financial statements be placed on the Board meeting Agenda for receipt and file by
the Board of Directors. Attached are the March 31, 2019, third quarter ending income
statements and balance sheet for the water and sewer funds.
Water and sewer service charge revenues through March 31, 2019, are at 73% and 75%
of budget – where they should be. Water service charges are below budget by 2%, but
this amount will be made up during the last quarter of the year due to increased
consumption. Other revenues included in the category “Charges for Sales and
Services” include capacity fees and permit fees, the majority of which are generally
received by the District near the beginning of the fiscal year. This is why the total water
and sewer Charges for Sales and Services received through March 31, 2019, are above
budget at 76% and 81%. All other water and sewer revenue categories combined
through March 31, 2019, are at 24% and 63% of budget. The low collection percentage
in the water fund is due to the timing of grant revenue receipts. Sewer fund is below
budget due to the second property tax payment not being received until the last
quarter of the fiscal year.
Water and sewer operating expenses less depreciation through March 31, 2019, are at
72% and 69% of budget. Depreciation is recorded as part of the fiscal year-end process.
Both funds are currently below budget, but when entered, fourth quarter year end
accrual entries may make up the difference. Debt service payments are recorded on
specific due dates, not evenly distributed throughout the year, so the percent of
budget spent is not a relevant statistic until all payments for the year have been made.
Water and sewer capital outlay spending through March 31, 2019, is $4.4 million and
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
19
Paul Hughes
Page 2
June 6, 2019
$3.6 million representing 39% and 30% of budget. The majority of these expenditures are
incurred at the beginning and end of the fiscal year, during construction season. At the
end of the fiscal year an analysis is performed to determine the status of projects and
the potential need to roll budgeted funds into the next year for incomplete projects, or
to increase capital reserves for future use.
District staff recommends the Board receive and file the attached March 31, 2019,
income statements and balance sheet as presented.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: March 31, 2019, Income Statement and Balance Sheet
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
20
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 10 - Sewer Fund
Operating Revenue
Charges for sales and services 14,956,100.00 57,052.64 12,049,770.00 2,906,330.00 81 14,866,150.16
Operating Revenue Totals $14,956,100.00 $57,052.64 $12,049,770.00 $2,906,330.00 81%$14,866,150.16
Non Operating Revenue
Tax revenue 8,341,000.00 164,640.70 4,901,535.41 3,439,464.59 59 8,324,372.76
Investment earnings 370,000.00 343.39 506,074.96 (136,074.96)137 208,117.55
Aid from governmental agencies .00 .00 (58,350.51)58,350.51 +++4,508.47
Other nonoperating income 102,500.00 39,214.00 162,274.00 (59,774.00)158 213,295.86
Non Operating Revenue Totals $8,813,500.00 $204,198.09 $5,511,533.86 $3,301,966.14 63%$8,750,294.64
Operating Expenses
Wages Full Time 6,951,190.00 827,502.79 5,033,415.52 1,917,774.48 72 5,872,279.68
Wages Part-Time 127,200.00 471.07 63,931.41 63,268.59 50 39,108.45
Benefits 3,778,735.00 287,798.71 2,470,113.48 1,308,621.52 65 4,331,617.58
Depreciation and amortization 4,811,000.00 .00 408,638.90 4,402,361.10 8 4,802,028.00
Utilities 2,176,050.00 190,174.24 1,465,065.50 710,984.50 67 2,079,288.60
Repairs and maintenance 822,965.00 40,142.86 738,590.27 84,374.73 90 993,410.70
Other operating expenses 2,647,255.00 207,552.45 1,653,395.28 993,859.72 62 2,239,816.11
Operating Expenses Totals $21,314,395.00 $1,553,642.12 $11,833,150.36 $9,481,244.64 56%$20,357,549.12
Nonoperating Expenses
Debt Service - Net 2,469,100.00 .00 .00 2,469,100.00 0 .00
Interest expense 876,150.00 65,085.76 442,428.96 433,721.04 50 621,488.21
Other expense 611,550.00 2,111.71 265,139.31 346,410.69 43 627,267.45
Nonoperating Expenses Totals $3,956,800.00 $67,197.47 $707,568.27 $3,249,231.73 18%$1,248,755.66
Capital Outlay Expenditures 11,874,803.00 162,193.39 3,591,249.55 8,283,553.45 30 .00
Fund 10 - Sewer Fund Totals
REVENUE TOTALS 23,769,600.00 261,250.73 17,561,303.86 6,208,296.14 74%23,616,444.80
EXPENSE TOTALS 37,145,998.00 1,783,032.98 16,131,968.18 21,014,029.82 43%21,606,304.78
Fund 10 - Sewer Fund Net Gain (Loss)($13,376,398.00)($1,521,782.25)$1,429,335.68 $14,805,733.68 (11%)$2,010,140.02
Page 1 of 3Run by Paul Hughes on 04/24/2019 13:14:55 PM
Income Statement
Through 03/31/19
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
21
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 20 - Water Fund
Operating Revenue
Charges for sales and services 13,332,001.00 36,092.87 10,147,101.17 3,184,899.83 76 13,171,645.48
Operating Revenue Totals $13,332,001.00 $36,092.87 $10,147,101.17 $3,184,899.83 76%$13,171,645.48
Non Operating Revenue
Tax revenue 30,000.00 .00 20,785.11 9,214.89 69 36,056.94
Investment earnings 68,000.00 39.74 192,019.27 (124,019.27)282 30,056.84
Aid from governmental agencies 1,391,250.00 .00 88,253.63 1,302,996.37 6 372,236.94
Other nonoperating income 290,300.00 54,214.00 129,757.28 160,542.72 45 296,759.79
Non Operating Revenue Totals $1,779,550.00 $54,253.74 $430,815.29 $1,348,734.71 24%$735,110.51
Operating Expenses
Wages Full Time 4,355,865.00 548,212.49 3,487,075.34 868,789.66 80 3,782,943.19
Wages Part-Time 112,900.00 470.91 58,767.95 54,132.05 52 67,415.00
Benefits 2,352,950.00 189,649.61 1,643,034.83 709,915.17 70 2,854,461.55
Depreciation and amortization 3,180,000.00 .00 328,784.80 2,851,215.20 10 3,582,452.38
Utilities 788,550.00 49,816.18 557,643.95 230,906.05 71 742,590.64
Repairs and maintenance 1,047,335.00 83,971.66 1,077,245.42 (29,910.42)103 1,398,206.28
Other operating expenses 2,309,565.00 100,037.62 1,058,046.02 1,251,518.98 46 1,492,034.56
Operating Expenses Totals $14,147,165.00 $972,158.47 $8,210,598.31 $5,936,566.69 58%$13,920,103.60
Nonoperating Expenses
Debt Service - Net 815,175.00 .00 .00 815,175.00 0 .00
Interest expense 150,200.00 .00 81,113.88 69,086.12 54 57,652.02
Other expense 43,550.00 886.24 20,993.70 22,556.30 48 38,140.35
Nonoperating Expenses Totals $1,008,925.00 $886.24 $102,107.58 $906,817.42 10%$95,792.37
Capital Outlay Expenditures 11,335,218.00 107,400.21 4,421,596.24 6,913,621.76 39 .00
Fund 20 - Water Fund Totals
REVENUE TOTALS 15,111,551.00 90,346.61 10,577,916.46 4,533,634.54 70%13,906,755.99
EXPENSE TOTALS 26,491,308.00 1,080,444.92 12,734,302.13 13,757,005.87 48%14,015,895.97
Fund 20 - Water Fund Net Gain (Loss)($11,379,757.00)($990,098.31)($2,156,385.67)$9,223,371.33 19%($109,139.98)
Fund Type Enterprise Funds Totals
REVENUE TOTALS 38,881,151.00 351,597.34 28,139,220.32 10,741,930.68 72%37,523,200.79
EXPENSE TOTALS 63,637,306.00 2,863,477.90 28,866,270.31 34,771,035.69 45%35,622,200.75
Page 2 of 3Run by Paul Hughes on 04/24/2019 13:14:55 PM
Income Statement
Through 03/31/19
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
22
Fund Category Proprietary Funds
Fund Type Enterprise Funds Net Gain (Loss)($24,756,155.00)($2,511,880.56)($727,049.99)$24,029,105.01 3%$1,901,000.04
Fund Category Proprietary Funds Totals
REVENUE TOTALS 38,881,151.00 351,597.34 28,139,220.32 10,741,930.68 72%37,523,200.79
EXPENSE TOTALS 63,637,306.00 2,863,477.90 28,866,270.31 34,771,035.69 45%35,622,200.75
Fund Category Proprietary Funds Net Gain (Loss)($24,756,155.00)($2,511,880.56)($727,049.99)$24,029,105.01 3%$1,901,000.04
Grand Totals
REVENUE TOTALS 38,881,151.00 351,597.34 28,139,220.32 10,741,930.68 72%37,523,200.79
EXPENSE TOTALS 63,637,306.00 2,863,477.90 28,866,270.31 34,771,035.69 45%35,622,200.75
Grand Total Net Gain (Loss)($24,756,155.00)($2,511,880.56)($727,049.99)$24,029,105.01 3%$1,901,000.04
Page 3 of 3Run by Paul Hughes on 04/24/2019 13:14:55 PM
Income Statement
Through 03/31/19
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
23
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
ASSETS
Current Assets
Cash and Cash Equivalents 35,349,548.26 14,026,641.72 21,322,906.54 152.02
Investments .00 3,660,015.24 (3,660,015.24)(100.00)
Accounts Receivable 1,525,969.96 1,217,689.48 308,280.48 25.32
Due From Governmental Agencies 88,220.46 725,522.92 (637,302.46)(87.84)
Property Tax Receivable .00 7,994,808.00 (7,994,808.00)(100.00)
Interest Receivable 5,399.62 162,117.01 (156,717.39)(96.67)
Other Current Assets 1,154,593.90 1,126,517.26 28,076.64 2.49
Current Assets Totals $38,123,732.20 $28,913,311.63 $9,210,420.57 31.86%
Noncurrent Assets
Restricted Assets 3,502,347.13 5,218,431.38 (1,716,084.25)(32.89)
Long-Term Accounts Receivable 332,629.91 600,177.14 (267,547.23)(44.58)
Due From Other Governmental Agencies 146,040.00 146,040.00 .00 .00
Interfund Loan Receivable 3,000,000.00 3,000,000.00 .00 .00
Investments .00 22,111,077.97 (22,111,077.97)(100.00)
Capital Assets 201,018,732.52 201,756,156.22 (737,423.70)(.37)
Construction in Progress 21,308,129.96 21,182,782.79 125,347.17 .59
Noncurrent Assets Totals $229,307,879.52 $254,014,665.50 ($24,706,785.98)(9.73%)
Deferred Outflows of Resources
Refunding Loan Costs 197,785.55 216,630.57 (18,845.02)(8.70)
Changes in the Pension Liability 5,076,142.00 5,076,142.00 .00 .00
Deferred Outflows of Resources Totals $5,273,927.55 $5,292,772.57 ($18,845.02)(0.36%)
ASSETS TOTALS $272,705,539.27 $288,220,749.70 ($15,515,210.43)(5.38%)
LIABILITIES AND FUND EQUITY
LIABILITIES
Current Liabilities
Accounts Payable and Other Liabilities 505,680.48 2,871,659.35 (2,365,978.87)(82.39)
Unearned Revenue 885,784.74 1,840,498.92 (954,714.18)(51.87)
Accrued Expenses 263,543.47 1,401,847.66 (1,138,304.19)(81.20)
Accrued Interest Payable .00 455,700.35 (455,700.35)(100.00)
Compensated Absences 1,214,938.40 1,228,981.24 (14,042.84)(1.14)
Long Term Liabilities - Current Portion 3,410,413.87 3,404,398.39 6,015.48 .18
Current Liabilities Totals $6,280,360.96 $11,203,085.91 ($4,922,724.95)(43.94%)
Noncurrent Liabilities
Compensated Absences - Long Term Portion 1,930,280.69 1,839,149.34 91,131.35 4.96
Long Term Liabilities - Long Term Portion 47,574,400.33 49,818,658.54 (2,244,258.21)(4.50)
Interfund Loan Payable 3,000,000.00 3,000,000.00 .00 .00
Page 1 of 2Run by Paul Hughes on 04/24/2019 13:35:29 PM
Balance Sheet
Through 03/31/19
Consolidated Summary Listing
24
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
LIABILITIES AND FUND EQUITY
LIABILITIES
Noncurrent Liabilities
Net Pension Liability 10,139,961.00 10,140,589.00 (628.00)(.01)
Noncurrent Liabilities Totals $62,644,642.02 $64,798,396.88 ($2,153,754.86)(3.32%)
Deferred Inflows of Resources
Property Tax Receivable .00 7,994,808.00 (7,994,808.00)(100.00)
Changes in Net Pension Liabilty 401,075.00 401,075.00 .00 .00
Deferred Inflows of Resources Totals $401,075.00 $8,395,883.00 ($7,994,808.00)(95.22%)
LIABILITIES TOTALS $69,326,077.98 $84,397,365.79 ($15,071,287.81)(17.86%)
FUND EQUITY
Restricted for capital asset purchases 106,708,082.24 106,708,082.24 .00 .00
Unrestricted 97,405,400.67 97,115,301.67 290,099.00 .30
FUND EQUITY TOTALS Prior to Current Year Changes $204,113,482.91 $203,823,383.91 $290,099.00 0.14%
Prior Year Fund Equity Adjustment .00
Fund Revenues (28,139,220.32)
Fund Expenses 28,873,241.94
FUND EQUITY TOTALS $203,379,461.29 $203,823,383.91 ($443,922.62)(0.22%)
LIABILITIES AND FUND EQUITY $272,705,539.27 $288,220,749.70 ($15,515,210.43)(5.38%)
Fund Type Enterprise Funds Totals $0.00 $0.00 $0.00 +++
Fund Category Proprietary Funds Totals $0.00 $0.00 $0.00 +++
Grand Totals $0.00 $0.00 $0.00 +++
Page 2 of 2Run by Paul Hughes on 04/24/2019 13:35:30 PM
Balance Sheet
Through 03/31/19
Consolidated Summary Listing
25
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Fiscal Years 2019, 2020 and 2021 Audit Services
REQUESTED BOARD ACTION: Approve the Cost Proposal from Mann, Urrutia & Nelson to
extend their Contract to provide audit services for Fiscal Years 2019, 2020 and 2021 in
an amount not to exceed $54,500 per year.
DISCUSSION: Mann, Urrutia & Nelson (MUN) has been providing annual audit services
for the District for the last three years. District staff has been very satisfied with the work
quality, professionalism and knowledge of MUN. They have met all required timelines
and have been very responsive to staff requests. The three year extension proposed by
MUN for 2019, 2020 and 2021 is to provide audit services for the District in an annual
amount not to exceed $54,500. This is the same amount the District was charged for
year ending June 30, 2018.
SCHEDULE: Audit services for years ending June 30, 2019, 2020 and 2021
COSTS: $54,500 annually
ACCOUNT NO: 10/2050.4470
BUDGETED AMOUNT AVAILABLE: $57,000
ATTACHMENTS: Cost Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
26
COST PROPOSAL
TO P ROVIDE A UDIT S ERVICES
S OUTH T AHOE
P UBLIC U TILITY D ISTRICT
M AY 8, 2019
MANN URRUTIA NELSON CPA’S & ASSOCIATES, LLP
CONTACT JUSTIN WILLIAMS, CPA, PARTNER
JJW@MUNCPAS.COM
S ACRAMENTO O FFICE • 1760 C REEKSIDE O AKS D R ., S UITE 160 • S ACRAMENTO, CA 95833
O .916.929.0540 • F .916.929.0541
WWW.MUNCPAS.COM
27
Paul Hughes
Chief Financial Officer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe. CA 96150
Dear Paul,
On behalf of our partners and staff of MUN CPAs, I am pleased to present our Cost Proposal to extend
audit services to the South Tahoe Public Utility District. We greatly value the relationship that our firm and
the South Tahoe Public Utility District has fostered and are more than happy to continue this growth. As we
have performed audit services for the District since the year ended June 30, 2016, we fully understand the
audit requirements, as well as your expectations.
Our fees are based on estimated hours and hourly rates, determined by each professional’s level of
experience. We hereby submit the following Cost Proposal to the South Tahoe Public Utility District for the
years ending June 30, 2019 through June 30 2021.
FEES FOR SERVICES
SUPPORTING SCHEDULE FOR ALL-INCLUSIVE MAXIMUM PRICE
Partners 52 250 200 10,400
Managers 62 190 165 10,200
Supervisory Staff 130 160 135 17,600
Staff 140 110 95 13,300
Out of Pocket Expenses 3,000
Total 384 54,500
Service 6/30/2019 6/30/2020 6/30/2021
District Audit, related reports and assistance with
CAFR $48,000 $48,000 $48,000
Single Audit and related reports 3,500 3,500 3,500
Management Letter Included Included Included
Out-of-Pocket Expenses 3,000 3,000 3,000
Not-To-Exceed Total Fees $54,500 $54,500 $54,500
Staff Level Hours Standard
Hourly Rate Quoted Hourly
Rate Cost
(rounded)
MANN • URRUTIA • NELSON CPAs & ASSOCIATES, LLP
GLENDALE • ROSEVILLE • SACRAMENTO • SOUTH LAKE TAHOE • KAUAI, HAWAII
28
Additional Professional Services
Mann, Urrutia, Nelson, CPAs and Associates, LLP may also furnish other accounting services,
which may include advisory and system accounting services as requested by the North Tahoe
Public Utility District. If it should become necessary for the District to request Mann, Urrutia,
Nelson, CPAs and Associates, LLP to render any additional services to either supplement the
services requested to perform additional work as a result of the specific recommendations
included in any report issued on this engagement, then such additional work shall be performed
only if set forth in an addendum to the contract between the District and Mann, Urrutia, Nelson,
CPAs and Associates, LLP. Any such additional work agreed to between the District and Mann,
Urrutia, Nelson, CPAs and Associates, LLP shall be performed at the quoted supplemental hourly
rates listed above.
Position
Standard Hourly
Rates
Partner $250
Manager 190
Senior Staff 160
Staff 110
29
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Liberty Utilities Street Lights
REQUESTED BOARD ACTION: Direct staff to rescind the current Notice of Termination to
Liberty Utilities for the District’s billing of street lights as of June 30, 2019, and provide a
new Notice of Termination to December 31, 2019.
DISCUSSION: Liberty Utilities has been working with staff and the City of South Lake
Tahoe to find a better solution to transfer the street light billing to the City of South Lake
Tahoe. Staff recommends allowing Liberty Utilities more time to complete the transfer by
extending the current Notice of Termination to December 31, 2019.
District staff will contact the 358 customers of the Notice to Terminate street lights and
discontinue billing them for this service as of January 1, 2020.
SCHEDULE: As listed above
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
30
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 2, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Ivo Bergsohn, Bren
Hoyle, Nancy Hussmann, Chris Skelly, Chris Stanley, Trevor Coolidge, Raina Blasser, Tim Bledsoe, Shelly
Thomsen, Steve Caswell,
Guests: John Freidrich, Liberty Utilities
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Exline Yes
to approve the Consent Calendar as presented.
a. CLOSED CIRCUIT TELEVISION (CCTV) CODING PROFESSIONAL SERVICES
(Brent Goligoski, Asset Management Analyst)
Authorized staff to amend Task Order No. 1 for Sewer Knowledge Services, LLC, to raise the
cost ceiling to $39,000 and extend the schedule to June 30, 2019, for professional services for
condition assessment scoring of gravity sewer mains.
b. CALPERS REQUIRED PAY LISTING BY POSITION (Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3107-19 which incorporates the Pay Listing by Position for the pay
listing effective April 18, 2019.
31
REGULAR BOARD MEETING MINUTES May 2, 2019 PAGE – 2
c. REGULAR BOARD MEETING MINUTES: April 18, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved April 18, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Ordinance Regarding Theft of Water and Tampering with District Facilities (Tim Bledsoe, Manager of
Customer Service ) – Tim Bledsoe explained the necessity for Ordinance No. 572-19 addressing the
theft of water and tampering with District facilities. Attorney Kvistad added this Ordinance is
modeled after several Ordinances from other agencies.
Moved Sheehan/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to adopt Ordinance No. 572-19 of the South Tahoe Public Utility District adding
Section 6.5.7 to the Administrative Code regarding Theft of Water and Tampering with District
Facilities.
b. South Y Feasibility Study (Ivo Bergsohn, Hydrogeologist) – Ivo Bergsohn provided a PowerPoint
Presentation regarding the South Y Feasibility Study and addressed questions from the Board
and staff.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $1,102,653.37.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Exline reported he attended the Earth Day Celebration at Bijou Park and provided kudos to
Shelly Thomsen for her efforts. Director Jones reported he will be attending the Association of
California Water Agencies Conference next week along with several staff.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
John Thiel reported he attended the El Dorado County Water Agency Board Meeting on May 1. The
next meeting is scheduled for June 12.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update including current position recruitments.
• Provided an overview of several community outreach efforts including presentations to local
services clubs and organizations.
STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided an overview regarding the online forum by the name “Nextdoor” including
recent misinformation posted regarding the District’s rate increases. She explained that public water
agencies are not allowed to have an account on Nextdoor’s forum so she has not responded, but
that several community members are sharing links to the District website with accurate information.
Tim Bledsoe provided updated Proposition 218 opposition counts of 227 water protests representing
1.6%, and 234 sewer protests representing 1.3%. There are two weeks remaining to file a protest.
32
REGULAR BOARD MEETING MINUTES May 2, 2019 PAGE – 3
Shelly Thomsen is submitting a press release to local media regarding the Proposition 218 Public
Hearing scheduled for May 16.
Shelly Thomsen and Tim Bledsoe provided an update regarding the District continuing to bill for
Liberty Utilities (Liberty) streetlights including Liberty’s 132% rate increase. Liberty is drafting a notice to
customers providing information regarding the rate increase. If Liberty is not able to send the notice
by June 1, the District will send it. Meanwhile, the City of South Lake Tahoe is considering options for
being responsible for the streetlights, and the District will continue to work with both Liberty and the
City moving forward. John Friedrich addressed questions from the Board and staff.
Shelley Thomson reported that she attended the Housing Tahoe Partnership meeting on May 1, and
was inspired by the community involvement. There is a Spring Garden Workshop scheduled for
Saturday, May 4, at the South Lake Tahoe Library. Shelly Thomsen reminded the Board that the
District is at the top of the watershed and is very fortunate to have some of the cleanest water
available anywhere.
Raina Blasser, Grants Assistant, provided an update regarding grants through the California
Governor’s Office of Emergency Services (Cal OES). District staff has been notified by Cal OES that it
has recommended two District projects for Federal Emergency Management Agency (FEMA)
funding. Staff expects to hear final approval by September 2019, for the following projects: 1)
Emergency generator at the blower building to operate the District’s blower system during loss of
power events. The total project cost is $775,000, of which the District would be responsible for a 25%
match; and, 2) Backup power supply for District water infrastructure at 11 of the District’s water tank
sites. Backup power supplies, such as batteries, would be installed to provide backup power during
loss of power events. This project cost is $312,000, of which the District would be responsible for a 25%
match. She further explained the FEMA application process and the Board provided kudos to the
Grants Department. Staff is also looking to pursue electric charging station grants.
BREAK AND ADJOURN TO CLOSED SESSION: 3:41 p.m.
RECONVENE TO OPEN SESSION: 5:02
CLOSED SESSION:
a. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators
regarding Memorandum of Understanding with Stationary Engineers, Local 39. Present at this
Closed Session will be Agency Negotiators: John Thiel, General Manager, Shannon Cotulla,
Assistant General Manager, Paul Hughes, Chief Financial Officer; and Nancy A. Hussmann,
Human Resources Director.
No reportable Board action
b. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators
regarding Memorandum of Understanding with the Management Group. Present at this
Closed Session will be Agency Negotiators: John Thiel, General Manager, Shannon Cotulla,
Assistant General Manager, Paul Hughes, Chief Financial Officer; and Nancy A. Hussmann,
Human Resources Director.
No reportable Board action
33
REGULAR BOARD MEETING MINUTES May 2, 2019 PAGE – 4
c. Pursuant to Government Code Section 54956.9(d)(4)/Conference with Legal Counsel
regarding Potential Initiation of Litigation (one case).
Reportable Board Action
The Board authorized 1) filing a draft Amended Application No. A 023393 and request an extension of
time to file the final Amended Application No. A 023393; 2) Authorized Gary Kvistad and Jena Acos
to be the assigned agents for Amended Application No. A 023393; 3) Authorized withdrawal of the
three pending change petitions for Permit Nos. 013527, 013528, 013529, 013530, and 014335; 4)
Authorized cancelling Application No. 023502.
d. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: El Dorado County Superior
Court Case SC20190072, South Tahoe Public Utility District vs. Philip L. McNamar.
No reportable Board action
ADJOURNMENT: 5:03 p.m.
____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
__________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
34
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 16, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Hoyle, Tim
Bledsoe, Jessica Henderson, Brian Bartlett, Chris Stanley, Jeremy Rutherdale, Nancy Hussmann, Chris
Skelly, Brian Bartlett, Shelly Thomsen, Susan Rasmussen, Brent Goligoski, Julie Ryan, Tiffany Racz, Jim
Kelly, Ryan Lee, Ivo Bergsohn, Jason Brand, Theresa Sherman, Steve Caswell, Cuz Cullen, Trevor
Coolidge, Doug Van Gordon
Guests: Larry Foster, John Cefalu, Jeff Tillman, Jennifer Lukins, Theresa Peshon, Kenny Curtzwiler, Mike
and Sharon Marlowe, Joe Cardinale, Heinz Neiger, Keith and Laura Wilkinson, Fran Papandrea, Sue
Quinn, Pat Okacza, Penny Weare, Erin Terry, Lynda Bourgeois
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
COMMENTS FROM THE AUDIENCE:
Sue Quinn reported there is water flowing from a culvert at D Street and Tata Lane. Chris Stanley
reported he will send District staff to investigate.
CONSENT CALENDAR:
Director Jones requested staff provide a presentation regarding the District’s Geographic Information
System at a future Board meeting.
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar as presented.
35
REGULAR BOARD MEETING MINUTES May 16, 2019 PAGE – 2
a. RESOLUTION FOR CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES/FEDERAL
EMERGENCY MANAGEMENT AGENCY HAZARD MITIGATION GRANT PROGRAM FUNDING
(Lynn Nolan, Grants Coordinator)
Adopted California Governor’s Office of Emergency Services Federal Emergency
Management Agency Hazard Mitigation Grant Program Funding Resolution No. 3108-19
approving grant funding for the Paloma Well and Keller Booster Emergency Generators.
b. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT (Julie Ryan, Engineering Department Manger)
Approved the proposal from Bay Area Coating Consultants for coating inspection services in
an amount not to exceed $41,068.80.
c. GEOGRAPHIC INFORMATION SYSTEMS (GIS) DATA SHARING LICENSE AGREEMENT
(Jim Kelly, GIS Specialist and Steve Caswell, Principal Engineer)
1) Approved the Geographic Information Systems Data Sharing License Agreement; and, 2)
Authorized staff positions including Engineering Department Manager, Assistant General
Manager and/or General Manager to sign the Agreement on behalf of South Tahoe Public
Utility District.
d. SOUTH Y PCE REGIONAL INVESTIGATION (Ivo Bergsohn, Hydrogeologist)
Entered into an Access Agreement with AECOM Technical Services, Inc., for temporary use of
the Tata Well Site as a staging area for plume characterization.
PROPOSITION 218 PUBLIC HEARING TO RECEIVE PUBLIC PROTESTS REGARDING PROPOSED WATER AND
SEWER RATE INCREASES
President Vogelgesang opened the Public Hearing at 2:07 p.m. to receive public protests regarding
the proposed water and sewer rate increases. Tim Bledsoe provided a PowerPoint presentation,
reporting that the Proposition 218 notices were mailed on March 29. He further provided an overview
of the public outreach efforts conducted throughout the Proposition 218 process. Several community
members asked questions related to the proposed rates and many stated their opposition to the
increases. The Board and staff provided answers to the questions and President Vogelgesang
expressed to the audience that the Board is listening to every comment. President Vogelgesang
closed the Public Hearing at 3:50 p.m.
Tim Bledsoe reported that 425 sewer protests were received, of which 417 are valid protests for a total
of 2.28% sewer protests; and 414 water protests were received, of which 406 are valid protests for a
total of 2.85% water protests.
ITEMS FOR BOARD ACTION
a. Water and Sewer Rate Ordinance (Paul Hughes, Chief Financial Officer) – Paul Hughes reviewed
Ordinance No. 573-19, prepared for Board consideration to adopt the five-year rate schedule
for fiscal years 2020 through 2024, with up to 5% per year increase for the sewer fund and up to
6% per year increase for the water fund. This Ordinance is only to implement the fiscal year 2020
rates. The remaining four years are considered by the Board on an annual basis. Staff
recommends approval as presented. All five Board Members individually presented their
perspective on the rate increases and discussed the maximum proposed on the Proposition 218
notices. Staff provided comments focused on the proposed rate increases as well.
36
REGULAR BOARD MEETING MINUTES May 16, 2019 PAGE – 3
Moved Exline/Second Vogelgesang/Vogelgesang Yes/Cefalu No/Jones No/Sheehan
Yes/Exline Yes to enact Ordinance No. 573-19, an amendment to the South Tahoe Public Utility
District’s Ordinance No. 464 superseding water and sewer rate Ordinance No. 557-14 in its
entirety, and incorporating a 4% districtwide water rate increase and a 5% districtwide sewer
rate increase in year 2020, of the five year rate schedule.
b. Fiscal Year 2019/20 Water Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) – Paul Hughes
reviewed Resolution No. 3109-19, which staff recommends for Board approval.
Moved Vogelgesang/Second Exline/Vogelgesang Yes/Cefalu Yes/Jones No/Sheehan
Yes/Exline Yes to adopt Resolution No. 3109-19 adopting the Fiscal Year 2019/20 Water
Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes
necessary as a result of Board action.
c. Fiscal Year 2019/20 Sewer Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) – Paul Hughes
reviewed Resolution No. 3110-19, which staff recommends for Board approval.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones No/Sheehan
Yes/Exline Yes to adopt Resolution No. 3110-19 adopting the Fiscal Year 2019/20 Sewer
Enterprise Fund Budget.
Director Sheehan departed the meeting at 4:42 p.m.
d. Sewer Line Spot Repair and Lateral Abandonment Services (Doug Van Gorden, Underground Repair
Sewer Supervisor) – Brent Goligoski and IV Jones presented information regarding the sewer line
spot repair and lateral abandonment services.
Moved Exline/Second Vogelgesang/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Absent/Exline Yes to 1) Award bid to the lowest responsive, responsible bidder, Robotic Sewer
Solutions, Inc., in the amount $159,200; and, 2) Authorize staff to allow for changes (size
estimates or repair site additions) in the Contract not to exceed an additional 10% of the
Contract price.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Cefalu/Second Vogelgesang/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Absent/Exline Yes to approve Payment of Claims in the amount of $1,473,375.10
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Exline reported there is a fire fuels presentation scheduled at Lake Tahoe Community
College on Saturday, May 18.
BOARD MEMBER REPORTS:
Director Jones reported he attended the Association of Water Agencies (ACWA) Conference and
will provide a report at the June 6 Board meeting.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
John Thiel reported the District is working on an expanded project list for the Water Agency June 12
meeting.
37
REGULAR BOARD MEETING MINUTES May 16, 2019 PAGE – 4
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• Announced he attended a Community Wildfire Planning meeting on April 25, with more than
100 community members in attendance
• He is scheduling a meeting with the United States Forest Service regarding preparedness
around District facilities
• Provided a public outreach update
STAFF/ATTORNEY REPORTS:
Chris Stanley and Jeremy Rutherdale provided details regarding a leak on Luther Pass Tank No. 2,
including steps taken to stop and repair the leak. Shannon Cotulla provided information regarding
the consequences of having this tank offline.
BREAK AND ADJOURN TO CLOSED SESSION: 5:15 p.m.
RECONVENE TO OPEN SESSION: 5:32
CLOSED SESSION:
a. Pursuant to Government Code Section 54956(d)(2)/Conference with Legal Counsel regarding
potential exposure to litigation (one case).
Reportable Board action
The Board adopted a legal budget for potential litigation.
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: El Dorado County Superior
Court Case SC20190072, South Tahoe Public Utility District vs. Philip L. McNamar.
No reportable Board action
c. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators
regarding Memorandum of Understanding with Stationary Engineers, Local 39. Present at this
Closed Session will be Agency Negotiators: John Thiel, General Manager, Shannon Cotulla,
Assistant General Manager, Paul Hughes, Chief Financial Officer; and Nancy A. Hussmann,
Human Resources Director.
No reportable Board action
d. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators
regarding Memorandum of Understanding with the Management Group. Present at this
Closed Session will be Agency Negotiators: John Thiel, General Manager, Shannon Cotulla,
Assistant General Manager, Paul Hughes, Chief Financial Officer; and Nancy A. Hussmann,
Human Resources Director.
No reportable Board action
38
REGULAR BOARD MEETING MINUTES May 16, 2019 PAGE – 5
ADJOURNMENT: 5:33 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
39
Trevor Coolidge
Page 2
June 6, 2019
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project
REQUESTED BOARD ACTION: Approve Gannett Fleming, Inc., Proposal for Keller Tanks
Rockfall Mitigation design services for the Keller-Heavenly Water System Improvements
Project in an amount not to exceed $56,040.
DISCUSSION: The Keller Water System provides water to the area adjacent to and
above the California Lodge at the Heavenly Ski Resort; the area is supplied by a high
pressure main from the Keller Booster Pump Station that feeds two high elevation water
tanks, before gravity feeding back into several subzones through a series of pressure
reducing valves (PRVs), with one subzone intertied to the adjacent Heavenly pressure
zone. The service area includes both resort and residential properties within a wildland-
urban interface (WUI) area. The Keller-Heavenly Water System Improvements Project
includes upsizing of water mains, replacement and instrumentation of pressure reducing
valves and vaults, communication upgrades, and replacement of the Keller water
tanks. Stabilization of the mountainside and mitigation of significant rockfall hazards
that threaten the Keller tanks is also a key project element.
The District requested an outside review of the rockfall mitigation plans at the 60%
design level by Sage Engineers that identified the potential for significant value
engineering of the rockfall design element. The original rockfall subconsultant (Kane
GeoTech) had a minimal Contract under the District’s primary design consultant (Farr
West Engineering) that did not provide for the level of plans required for bidding in
utilizing a design-build model for construction that the District does not use for
contracting nor find competitive. The reduced scale of construction work is anticipated
to also reduce permit challenges for work occurring on United States Forest Services
(USFS) lands adjacent to the District owned tank site. Due to the significant construction
phase cost savings and concerns over the preliminary plans, the District intends to
release Kane Geotech, and transfer final design work to Gannett Fleming, Inc., (Garnett
Fleming) formerly Sage Engineers.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
40
Trevor Coolidge
Page 2
June 6, 2019
Sage Engineers was purchased by Gannett Fleming while maintaining the same local
office and staff; the new Task Order will be awarded under an updated Master Services
Agreement (MSA). Work to complete the 100% design plans and specifications for the
rockfall mitigation element will be performed on a time-and-materials basis not to
exceed $56,040, including a contingency for requested services, such as assistance with
USFS permitting. The proposed scope of work does not include project bidding or
construction support services. Staff will request approval of an additional Task Order
when seeking Board authorization to bid the Keller-Heavenly Water System
Improvements Project.
Staff recommends that the Board approve Gannett Fleming proposal for Keller Tanks
Rockfall Mitigation for the Keller-Heavenly Water System Improvements Project in an
amount not to exceed $56,040.
SCHEDULE: June 7, 2019 – October 1, 2019
COSTS: $56,040
ACCOUNT NO: 2030-7022/15W007
BUDGETED AMOUNT AVAILABLE: $1,199,751
ATTACHMENTS: Gannett Fleming Proposal for Keller Tanks Rockfall Mitigation
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
41
Gannett Fleming, Inc.
Suite 200 • 2251 Douglas Blvd • Roseville, CA 95661
t: 916.677.4800 • www.gannettfleming.com
TASK ORDER NO. 1 REQUEST
To: Trevor Coolidge, PE
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96510
From: Casey Smith, PG, CEG
Gannett Fleming, Inc.
2251 Douglas Blvd. Suite 200
Roseville, CA 95661
Date: May 22, 2019
Re: Keller Tanks Rockfall Mitigation – Engineering Services
Keller Water Tanks Replacement Project
El Dorado County, CA
We have prepared this Task Order No. 1 request to provide engineering services for rockfall mitigation
measures that will be installed as part of the Keller Water Tanks Replacement Project. We understand that
South Tahoe Public Utility District (STPUD) intends to replace two existing bolted-steel water storage tanks,
one 123,000 gallons and the other 208,000 gallons, with a new 150,000-gallon bolted-steel tank. The new
storage tank will be situated slightly northwest of the existing northern tank. STPUD would like to reduce
the vulnerability of the new tank from rockfall hazards originating from the steep slopes above the tank
bench. This will be accomplished by locating the new tank farther away from the steep slope and by
installing rockfall mitigation measures.
Kane GeoTech, Inc. (Kane) performed a rockfall investigation in 2016 to assess rockfall hazards at the current
tank site and at two other potential locations for the new tank (Ref. 1). At the current tank location, they
concluded that continued rockfall is probable, and that rockfall mitigation is necessary to protect the new
tank. Alternatives for rockfall mitigation measures and estimated costs are provided in the Kane report. As
a result of this investigation, the existing tank site was selected as the preferred location for the new tank.
Based on the foregoing, Kane prepared plans and details for rockfall mitigation measures, which were
included in the 60% design drawing package (Ref. 2) prepared by Farr West Engineering, who is the overall
design engineer for the tank replacement project. The rockfall mitigation plans include rocks to be scaled
from the site, rocks to be stabilized in place with netting and anchors, a rockfall barrier/drapery system
installed above/on the lower slope, and a rockfall barrier fence at the toe of the slope. At STPUD’s request
and under a separate authorization, SAGE Engineers, Inc. performed an engineering peer review to assist
STPUD in evaluating the design and layout of the proposed rockfall mitigation measures (Ref. 3).
Based on the results of the engineering peer review and subsequent response from Kane, STPUD has
requested that Gannett Fleming, Inc. (formerly SAGE Engineers, Inc.) finalize the engineering design and
produce 90% and 100% design document submittals. We understand based on conversations with STPUD
that the primary goals of the rockfall mitigation measure design is to provide an effective, low maintenance,
and cost-effective mitigation solution. Based on our review of the previous project documents, the rockfall
42
Task Order No. 1 Request – Keller Tanks Rockfall Mitigation - Engineering Services
Keller Water Tanks Replacement Project
Page 2 of 4
mitigation measures are anticipated to consist of localized scaling of hazard rocks, and installation of a
rockfall barrier. The design documents will provide locations, quantities, and sufficient details for the rockfall
barrier system so the contractors can produce similar construction bids for the rockfall mitigation work. The
scope of work below was developed based on the discussion during our conference call on April 16, 2019,
subsequent follow-up discussions, and task order review comments received on May 20, 2019.
SCOPE OF WORK
Item 1 – Engineering Design
• Site Visit - Two geologists will perform a site visit to collect geologic information for performing
the finalized engineering design of the rockfall mitigation measures. It is anticipated that up to
twelve (12) hours will be required for the site visit, including travel time from/to the Roseville office.
The slope and tank area will be viewed from safely accessible areas only during the site visit; fall
protection and/or rope access methods will not be used.
• 90% Tank Design Review Meeting – A Gannett representative will attend a 90% tank design review
meeting with Farr West and STPUD project personnel to meet the project team and discuss the
conceptual rockfall mitigation measures. We assume that the meeting will be held in STPUD’s main
office and will be up to four hours long.
• Design Criteria Memorandum (DCM) – Prepare a DCM summarizing the parameters and criteria to
be used for design of rockfall mitigation measures. The DCM will include supporting rockfall
simulation results prepared by Gannett for the designed mitigation measures. The rockfall
simulations will be performed using the available background information, topographic survey, and
the findings of our site visit.
• Construction Drawings – Gannett will prepare 90% and 100% design documents including design
calculations and construction drawings. The construction drawings will include notes, site plan and
layout(s), typical sections, and details for the rockfall mitigation measures, and erosion control
details for the areas of the slope that become disturbed by the rockfall mitigation work. The
drawings prepared by Gannett will be incorporated into the design drawing package prepared by
Farr West Engineering and will utilize the existing title block template (with updating) shown on the
60% drawings.
• Technical Specifications – In addition to the notes on the drawings, technical specifications will be
prepared as appropriate for the scaling and the rockfall mitigation measures. It is anticipated that
Gannett will prepare standalone technical specifications for Scaling, Rockfall Barriers, and Cast-In-
Place Concrete.
• Opinion of Probable Construction Costs (OPCC) – An engineer’s OPCC will be prepared based on
previous rockfall project experience and the previous estimate construction obtained for this
project.
Deliverables
• We anticipate 90% and 100% design documents submittals, which will include the DCM,
construction drawings, technical specifications, and OPCC. We will facilitate a 90% design review
web conference with STPUD personnel, and then finalize the design package following the
conference. All documents will be submitted electronically in PDF format.
43
Task Order No. 1 Request – Keller Tanks Rockfall Mitigation - Engineering Services
Keller Water Tanks Replacement Project
Page 3 of 4
Item 2 – Project Management/Coordination
• Perform project management and coordination activities on an ongoing basis throughout the
design stage. Tasks include invoicing, budget review and tracking, staffing control, information
distribution, and periodic conference calls.
Item 3 – Additional Services (Contingency)
• We have included a stipend of $10,000 to cover additional services that may arise during the
execution of the engineering design. These additional items may include design changes due to
the tank replacement design changes, changes to the project schedule, or permitting support. The
contingency will not be utilized without advanced notification and approval of STPUD.
ASSUMPTIONS
• STPUD will provide Gannett the existing 90% design drawings and topographic survey in electronic
format (AutoCAD .dwg) for reference and use in preparing the final design. The existing topographic
survey is sufficient for design of the rockfall protection system.
• Quality Assurance (QA) and Quality Control (QC) is included in the above tasks.
• Gannett may provide additional engineering support to STPUD during bidding, construction, and
project closeout; these services are not included in this request and will be provided under future
task order requests.
• Gannett’s scope of work does not include the following items:
o Engineering design of road improvements, tank improvements, or other civil site
improvements;
o Development of comprehensive project SWPPP plans or coordination;
o Additional geotechnical subsurface investigations;
o Alternatives analyses; or
o Rope access work.
ESTIMATED SCHEDULE
Based on our understanding of the project we have tentatively assumed the following preliminary milestone
schedule. A final project schedule will be established at the start of the project.
Description Estimated Milestone Date
Receive Notice to Proceed June 7, 2019
90% Tank Design Review Meeting Mid-June
Submit 90% Rockfall Mitigation Design Package July 19, 2019
Design Review Conference Call August 2, 2019
Submit 100% Design Package August 16, 2019
44
Task Order No. 1 Request – Keller Tanks Rockfall Mitigation - Engineering Services
Keller Water Tanks Replacement Project
Page 4 of 4
ESTIMATED FEES
Our estimated fees to perform the foregoing Scope of Work to be billed on a ‘time and expenses’ basis in
accordance with our Schedule of Charges, are as follows:
Item Subtask Total
Item 1.0 – Engineering Design $ 42,300
Item 2.0 – Project Management/Coordination $ 3,740
Item 3.0 – Additional Services (Contingency) $ 10,000
TOTAL $ 56,040
Our anticipated level of effort for this project is shown on the attached Budget Backup. We will not exceed
the budget presented above to perform the proposed Scope of Work. Should additional work, site visits, or
meetings be required in addition to the Scope of Work above, or should significant changes be required
due to reasons beyond the control of Gannett, STPUD will be notified, and the time required for these items
will be billed on a ‘time and expenses’ basis in accordance with our attached Schedule of Charges. If this
proposal is acceptable, please forward the necessary contract documentation, referencing this Scope of
Services, in accordance with our Master Agreement for Consulting Services for our review and signature.
CLOSURE
We appreciate the opportunity to provide these services to STPUD. If you have any questions, please call.
Sincerely yours,
Casey D. Smith, PG, CEG
Jerry S. Pascoe, PE, GE
Senior Project Geologist Principal Engineer
Attachments: Schedule of Charges
Budget Backup
References:
1. Keller Tank Rockfall Investigation, El Dorado County, California; prepared by Kane GeoTech, Inc.,
dated December 13, 2016.
2. 60% Submittal, Heavenly/Keller Water System Improvements, South Tahoe Public Utility District,
prepared by Farr West Engineering, dated November 19, 2018.
3. Rockfall Mitigation Measures - Peer Review, Keller Water Tanks Replacement Project, El Dorado
County, CA, prepared by SAGE Engineers, Inc., dated January 11, 2019.
45
2251 Douglas Blvd., Ste. 200, Roseville, CA 95661, (916) 677-4800
SCHEDULE OF CHARGES
South Tahoe Public Utility District (STPUD)
2019 Master Agreement
The Schedule of Charges applies to all services provided by and/or through Gannett Fleming, Inc. (Gannett).
Charges for our services are divided into three categories: Personnel, Travel/Reimbursables and Outside
Services. A new Schedule of Charges is issued at the beginning of each year. The Schedule of Charges
may also be revised during the year, as conditions require. Changes will not be made within a calendar
year on a project in progress without prior authorization from Client.
PERSONNEL
Personnel charges are for technical work, including technical typing, editing, graphics and support services
involved in the preparation of reports and correspondence, and for the time associated with production of
such documents. Personnel category per-hour charge rates are as follows:
Civil/Geotechnical/Geological Hourly Rate
Senior Principal Engineer/Geologist $ 320.00
Principal Engineer/Geologist 275.00
Senior Associate Engineer/Geologist 240.00
Senior Consultant 240.00
Associate Engineer/Geologist 220.00
Senior Engineer/Geologist 190.00
Senior Project Engineer/Geologist 175.00
Project Engineer/Geologist 165.00
Senior Staff Engineer/Geologist 145.00
Staff Engineer/Geologist 130.00
Electrical/Mechanical
Principal Electrical/Mechanical Engineer 275.00
Senior Electrical/Mechanical Engineer 240.00
Senior Project Electrical/Mechanical Engineer 190.00
Project Electrical/Mechanical Engineer 175.00
Senior Staff Electrical/Mechanical Engineer 155.00
Staff Electrical/Mechanical Engineer 140.00
Support Services
Senior CADD/GIS Technician 155.00
CADD/GIS Technician 130.00
Senior Admin 135.00
Admin 110.00
The charge for expert witness services, depositions (2-hour minimum per day) and court (4-hour minimum
per day) is $525 per hour.
TRAVEL / REIMBURSABLES
Time spent in travel in the interest of the Client will be charged at the above hourly rates plus mileage at
the current IRS rate, except that no more than eight (8) hours of travel time will be charged in any day.
46
South Tahoe Public Utility District (STPUD)
2019 Master Agreement
Page 2 of 2
When it is necessary for an employee to be away from the office overnight, all actual costs including out-
of-pocket expenses will be charged. Meals will be charged on a per diem basis at $64.00. Reimbursable
items (e.g., airfare, hotel, automobile/equipment rental, supplies etc.) will be charged at cost plus fifteen
percent (15%).
Specialty Design Software Hourly Rate
I-Site Studio $85.00
FLAC 60.00
ArcGIS 35.00
GeoStudio (SEEP/W, SLOPE/W, SIGMA/W) 35.00
RISA-3D 35.00
SAFE 35.00
UTEXAS4 35.00
Ensoft (APILE,LPILE,SHAFT) 25.00
EZ-FRISK 25.00
SAP 2000 25.00
RockWorks 25.00
Rocscience (Dips, Swedge, RocPlane, and RocFall) 15.00
Specialty Field Equipment Daily Rate
Trimble GPS Unit+Antenna $250.00
Protective Relay Test Set 250.00
Rope Access Gear 200.00
Concrete Thickness Gage 150.00
Dynamic Cone Penetrometer (DCP) and Hand Auger Kit 75.00
Automatic Level 50.00
Water Level Meter 25.00
OUTSIDE SERVICES
Outside services will be charged at cost plus fifteen percent (15%). Common outside items to which this
1.15 multiplier applies include, but are not limited to drilling services, laboratory testing, printing and
photographic work, special insurance and outside consultants.
47
Project Phase
Planned
Hrs
Billing
Rate
Planned
Bill
Conrad, Ryan 36.00 $135.00 $ 4,860.00
Renner, Joey 60.00 $145.00 $ 8,700.00
Luna, Alma 8.00 $175.00 $ 1,400.00
Barber, Paul 36.00 $155.00 $ 5,580.00
Ul Haque, Syed 34.00 $190.00 $ 6,460.00
Smith, Casey 48.00 $220.00 $ 10,560.00
Millhone, William 12.00 $275.00 $ 3,300.00
Pascoe, Jerry 4.00 $275.00 $ 1,100.00
Travel: Fuel, Parking $ 100.00
Travel: Vehicle Rental $ 240.00
238.00 $ 42,300.00
Smith, Casey 12.00 $220.00 $ 2,640.00
Pascoe, Jerry 4.00 $275.00 $ 1,100.00
16.00 $ 3,740.00
$ 10,000.00
Totals 254.00 56,040.00
Task 2 - Project Management/Coordination
Labor
Project Budget Backup
Gannett Fleming, Inc.
Task
Keller Water Tanks Rockfall Mitigation - Engineering Support
Task 1 - Engineering Design
Labor
Totals
Expense
Task 3 - Additional Services (Contingency)
Totals
v7.6.732 (SULHAQUE) - Page 1 of 1
48
PAYMENT OF CLAIMS
Payroll 5/21/2019 483,063.75
Total Payroll 483,063.75
ADP & Insight eTools 0.00
AFLAC/WageWorks claims and fees 1,672.98
BBVA Compass Bank 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 8,874.17
Total Vendor EFT 10,547.15
Accounts Payable Checks-Sewer Fund 1,200,815.04
Accounts Payable Checks-Water Fund 731,963.23
Total Accounts Payable Checks 1,932,778.27
Grand Total 2,426,389.17
Payroll EFTs & Checks 5/21/2019 MM/DD/2019
EFT CA Employment Taxes & W/H 20,386.00 0.00
EFT Federal Employment Taxes & W/H 104,329.84 0.00
EFT CalPERS Contributions 68,526.20 0.00
EFT Empower Retirement-Deferred Comp 20,702.98 0.00
EFT Stationary Engineers Union Dues 2,650.98 0.00
EFT CDHP Health Savings (HSA)4,068.41 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 111.00 0.00
EFT Employee Direct Deposits 258,891.79 0.00
CHK Employee Garnishments 344.76 0.00
CHK Employee Paychecks 3,051.79 0.00
Total 483,063.75 0.00
FOR APPROVAL
June 6, 2019
49
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48379 - A-L SIERRA WELDING PRODUCTS
57377 Laboratory Supplies Paid by Check #101520 04/30/2019 06/06/2019 05/31/2019 06/06/2019 71.50
Vendor 48379 - A-L SIERRA WELDING PRODUCTS Totals Invoices 1 $71.50
Vendor 49052 - FRANK ABBONDANDOLO
786905 Travel - Meetings - Education Paid by Check #101521 04/23/2019 06/06/2019 05/31/2019 06/06/2019 50.00
Vendor 49052 - FRANK ABBONDANDOLO Totals Invoices 1 $50.00
Vendor 48573 - AESSEAL INC
OP1405465 Secondary Equipment Paid by Check #101522 05/01/2019 06/06/2019 05/31/2019 06/06/2019 1,875.53
Vendor 48573 - AESSEAL INC Totals Invoices 1 $1,875.53
Vendor 44039 - AFLAC
404786 Insurance Supplement Payable Paid by Check #101523 05/15/2019 06/06/2019 05/31/2019 06/06/2019 1,063.36
Vendor 44039 - AFLAC Totals Invoices 1 $1,063.36
Vendor 48136 - AHERN RENTALS
20518835-001 Automotive Paid by Check #101524 05/09/2019 06/06/2019 05/31/2019 06/06/2019 496.65
Vendor 48136 - AHERN RENTALS Totals Invoices 1 $496.65
Vendor 48605 - AIRGAS USA LLC
9088754523 Safety Supplies Inventory Paid by Check #101525 05/14/2019 06/06/2019 05/31/2019 06/06/2019 260.54
Vendor 48605 - AIRGAS USA LLC Totals Invoices 1 $260.54
Vendor 48684 - ALLIED ELECTRONICS INC
9011067295 Primary Equipment Paid by Check #101526 05/14/2019 06/06/2019 05/31/2019 06/06/2019 873.86
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 1 $873.86
Vendor 43949 - ALPEN SIERRA COFFEE
204034 Office Supply Issues Paid by Check #101527 05/14/2019 06/06/2019 05/31/2019 06/06/2019 89.00
204035 Office Supply Issues Paid by Check #101527 05/14/2019 06/06/2019 05/31/2019 06/06/2019 44.25
204165 Office Supply Issues Paid by Check #101527 05/21/2019 06/04/2019 05/31/2019 06/06/2019 89.00
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 3 $222.25
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
50719 Uniform Payable Paid by Check #101528 05/07/2019 06/06/2019 05/31/2019 06/06/2019 612.51
52119 Uniform Payable Paid by Check #101528 05/21/2019 06/04/2019 05/31/2019 06/06/2019 623.64
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 2 $1,236.15
Vendor 48759 - AT&T
MAY2 TELEPHONE Paid by Check #101529 05/19/2019 06/06/2019 06/06/2019 06/06/2019 1,218.19
Vendor 48759 - AT&T Totals Invoices 1 $1,218.19
Vendor 45202 - AT&T MOBILITY
MAY2 TELEPHONE Paid by Check #101530 05/19/2019 06/06/2019 06/06/2019 06/06/2019 1,600.56
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 1 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $1,600.56
Vendor 48000 - AT&T/CALNET 3
MAY2 TELEPHONE Paid by Check #101531 05/20/2019 06/06/2019 06/06/2019 06/06/2019 1,056.56
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $1,056.56
Vendor 48724 - AWARD ZONE
4682 Incentive & Recognition Program Paid by Check #101532 05/22/2019 06/06/2019 05/31/2019 06/06/2019 28.95
Vendor 48724 - AWARD ZONE Totals Invoices 1 $28.95
Vendor 11551 - AXELSON IRON SHOP
889695 Force Main Repairs Paid by Check #101533 04/18/2019 06/06/2019 05/31/2019 06/06/2019 2,009.54
889712 Shop Supplies Paid by Check #101533 05/15/2019 06/04/2019 05/31/2019 06/06/2019 138.35
Vendor 11551 - AXELSON IRON SHOP Totals Invoices 2 $2,147.89
Vendor 44948 - B&L BACKFLOW TESTING
20222-GAUGE Small Tools Paid by Check #101534 05/10/2019 06/06/2019 05/31/2019 06/06/2019 75.00
Vendor 44948 - B&L BACKFLOW TESTING Totals Invoices 1 $75.00
Vendor 48926 - BRIAN BARTLETT
051119 Travel - Meetings - Education Paid by Check #101535 05/11/2019 06/04/2019 05/31/2019 06/06/2019 435.00
Vendor 48926 - BRIAN BARTLETT Totals Invoices 1 $435.00
Vendor 11800 - BARTON HEALTHCARE SYSTEM
MAY2019 Safety Equipment - Physicals Paid by Check #101536 05/20/2019 06/06/2019 05/31/2019 06/06/2019 983.00
Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $983.00
Vendor 45009 - BENTLY AGROWDYNAMICS
169159 Biosolid Disposal Costs Paid by Check #101537 05/08/2019 06/06/2019 05/31/2019 06/06/2019 1,175.02
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $1,175.02
Vendor 48291 - BEST BEST & KRIEGER LLP
849291 Legal-Special Projects Paid by Check #101538 05/14/2019 06/06/2019 05/31/2019 06/06/2019 6,448.00
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $6,448.00
Vendor 12070 - BING MATERIALS
186983 Pipe - Covers & Manholes Paid by Check #101539 05/13/2019 06/06/2019 05/31/2019 06/06/2019 187.43
187293 Pipe - Covers & Manholes Paid by Check #101539 05/22/2019 06/06/2019 05/31/2019 06/06/2019 552.22
187294 Pipe - Covers & Manholes Paid by Check #101539 05/22/2019 06/06/2019 05/31/2019 06/06/2019 721.37
Vendor 12070 - BING MATERIALS Totals Invoices 3 $1,461.02
Vendor 49054 - TIMOTHY BLEDSOE
EDUCATION1 Tuition & Reimbursement
Program
Paid by Check #101540 05/15/2019 06/06/2019 05/31/2019 06/06/2019 3,743.65
Vendor 49054 - TIMOTHY BLEDSOE Totals Invoices 1 $3,743.65
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 2 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
1688 Contractual Services Paid by Check #101541 05/03/2019 06/06/2019 05/31/2019 06/06/2019 482.40
1782 Contractual Services Paid by Check #101541 05/10/2019 06/06/2019 05/31/2019 06/06/2019 761.76
1800 Contractual Services Paid by Check #101541 05/10/2019 06/06/2019 05/31/2019 06/06/2019 1,501.36
1801 Contractual Services Paid by Check #101541 05/10/2019 06/06/2019 05/31/2019 06/06/2019 24.87
1803 Contractual Services Paid by Check #101541 05/10/2019 06/06/2019 05/31/2019 06/06/2019 622.00
1804 Contractual Services Paid by Check #101541 05/10/2019 06/06/2019 05/31/2019 06/06/2019 1,286.40
1889 Contractual Services Paid by Check #101541 05/10/2019 06/06/2019 05/31/2019 06/06/2019 10,500.00
1890 Contractual Services Paid by Check #101541 05/17/2019 06/06/2019 05/31/2019 06/06/2019 650.67
1908 Contractual Services Paid by Check #101541 05/17/2019 06/06/2019 05/31/2019 06/06/2019 1,606.11
1909 Contractual Services Paid by Check #101541 05/17/2019 06/06/2019 05/31/2019 06/06/2019 49.74
1911 Contractual Services Paid by Check #101541 05/17/2019 06/06/2019 05/31/2019 06/06/2019 1,244.00
1912 Contractual Services Paid by Check #101541 06/17/2019 06/06/2019 05/31/2019 06/06/2019 1,286.40
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 12 $20,015.71
Vendor 42978 - BROWNSTEIN HYATT
758805 Suspense April 2019 Services Paid by EFT #13 04/30/2019 06/06/2019 05/31/2019 06/06/2019 54,520.50
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $54,520.50
Vendor 12890 - CA DEPT OF TAX & FEE ADM
2018 Regulatory Operating Permits Paid by Check #101542 02/28/2019 06/06/2019 05/31/2019 06/06/2019 756.00
Vendor 12890 - CA DEPT OF TAX & FEE ADM Totals Invoices 1 $756.00
Vendor 48799 - CAL ELECTRO INC
19-09A Breakpoint Chamber Modification Paid by Check #101543 06/06/2019 06/06/2019 05/31/2019 06/06/2019 14,536.74
19-09AR Accrued Construction Retainage Paid by Check #101543 06/06/2019 06/06/2019 05/31/2019 06/06/2019 (1,453.67)
19-09B Replace Treatment Plant
Generator
Paid by Check #101543 06/06/2019 06/06/2019 05/31/2019 06/06/2019 867,702.15
19-09BR Accrued Construction Retainage Paid by Check #101543 06/06/2019 06/06/2019 05/31/2019 06/06/2019 (86,770.22)
19-09C Emergency Pump Station Rehab Paid by Check #101543 06/06/2019 06/06/2019 05/31/2019 06/06/2019 113,960.00
19-09CR Accrued Construction Retainage Paid by Check #101543 06/06/2019 06/06/2019 05/31/2019 06/06/2019 (11,396.00)
Vendor 48799 - CAL ELECTRO INC Totals Invoices 6 $896,579.00
Vendor 40877 - CALIF DEPT OF CONSUMER AFFAIR
2019 Dues - Memberships -
Certification
Paid by Check #101544 06/01/2019 06/06/2019 06/06/2019 06/06/2019 115.00
Vendor 40877 - CALIF DEPT OF CONSUMER AFFAIR Totals Invoices 1 $115.00
Vendor 42125 - CALPELRA
2019 Travel - Meetings - Education Paid by Check #101545 05/01/2019 06/06/2019 07/01/2019 06/06/2019 1,259.00
Vendor 42125 - CALPELRA Totals Invoices 1 $1,259.00
Vendor 40766 - CAMPBELL SCIENTIFIC INC
255271 Laboratory Supplies Paid by Check #101546 05/08/2019 06/06/2019 05/31/2019 06/06/2019 483.23
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 3 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
52
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 40766 - CAMPBELL SCIENTIFIC INC Totals Invoices 1 $483.23
Vendor 13230 - CAROLLO ENGINEERS
0176526 Contractual Services Paid by Check #101547 04/19/2019 06/06/2019 05/31/2019 06/06/2019 4,186.65
0176815 Upper Truckee Sewer PS Rehab Paid by Check #101547 05/07/2019 06/06/2019 05/31/2019 06/06/2019 4,036.50
0176816 Tahoe Keys Sewer PS Rehab Paid by Check #101547 05/07/2019 06/06/2019 05/31/2019 06/06/2019 4,133.00
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 3 $12,356.15
Vendor 40176 - CASHMAN EQUIPMENT
INPS2940278 Automotive Paid by Check #101548 05/03/2019 06/06/2019 05/31/2019 06/06/2019 1,279.79
I1577505 generator rental Paid by Check #101548 05/06/2019 06/06/2019 05/31/2019 06/06/2019 16,981.72
inps2948735 Automotive Paid by Check #101548 05/20/2019 06/06/2019 05/31/2019 06/06/2019 157.89
Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 3 $18,419.40
Vendor 48838 - STEPHEN CASWELL
060919 Travel - Meetings - Education Paid by Check #101549 06/09/2019 06/06/2019 06/06/2019 06/06/2019 248.00
Vendor 48838 - STEPHEN CASWELL Totals Invoices 1 $248.00
Vendor 42328 - CDW-G CORP
RBC3844 Computer Purchases Paid by Check #101550 02/08/2019 06/06/2019 05/31/2019 06/06/2019 83.20
SFL6385 District Computer Supplies Paid by Check #101550 05/08/2019 06/06/2019 05/31/2019 06/06/2019 40.62
SHQ6591 Office Supplies Paid by Check #101550 05/15/2019 06/06/2019 05/31/2019 06/06/2019 95.74
Vendor 42328 - CDW-G CORP Totals Invoices 3 $219.56
Vendor 40343 - CHEMSEARCH INC
3532753 Shop Supplies Paid by Check #101551 05/06/2019 06/06/2019 05/31/2019 06/06/2019 581.41
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $581.41
Vendor 48672 - CINTAS CORP
5013629991 Safety Equipment - Physicals Paid by Check #101552 05/20/2019 06/04/2019 05/31/2019 06/06/2019 373.74
Vendor 48672 - CINTAS CORP Totals Invoices 1 $373.74
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
071118 PERMIT Paid by Check #101553 07/11/2018 07/19/2018 07/19/2018 06/06/2019 2,321.50
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $2,321.50
Vendor 48037 - CLEAN HARBORS ENVIR SRVS INC
1002820199 Service Contracts Paid by Check #101554 04/25/2019 06/06/2019 05/31/2019 06/06/2019 728.26
Vendor 48037 - CLEAN HARBORS ENVIR SRVS INC Totals Invoices 1 $728.26
Vendor 40512 - CODALE ELECTRIC SUPPLY
S6626345.002 Biosolids Equipment - Building Paid by Check #101555 05/23/2019 06/06/2019 05/31/2019 06/06/2019 325.13
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $325.13
Vendor 48811 - CORIX WATER PRODUCTS (US) INC
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 4 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
17913012677 Meters Phase 5A Paid by Check #101556 05/20/2019 06/06/2019 05/31/2019 06/06/2019 14,341.53
Vendor 48811 - CORIX WATER PRODUCTS (US) INC Totals Invoices 1 $14,341.53
Vendor 44779 - CPI INTERNATIONAL
20042269 Laboratory Supplies Paid by Check #101557 04/04/2019 06/06/2019 05/31/2019 06/06/2019 31.84
Vendor 44779 - CPI INTERNATIONAL Totals Invoices 1 $31.84
Vendor 48872 - JENNIFER CRESSY
JUNE19 Water Conservation Supplies Paid by Check #101558 06/01/2019 06/06/2019 06/06/2019 06/06/2019 40.00
Vendor 48872 - JENNIFER CRESSY Totals Invoices 1 $40.00
Vendor 48281 - CRYSTAL DAIRY FOODS
12198 Supplies Paid by Check #101559 05/16/2019 06/06/2019 05/31/2019 06/06/2019 8.06
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 1 $8.06
Vendor 42897 - CWEA
ALSBURY19 Dues - Memberships -
Certification
Paid by Check #101560 05/08/2019 06/06/2019 06/06/2019 06/06/2019 179.00
Vendor 42897 - CWEA Totals Invoices 1 $179.00
Vendor 48654 - D&H BROADCASTING LLC
APRIL19 Public Relations Expense Paid by Check #101561 04/30/2019 06/06/2019 05/31/2019 06/06/2019 1,120.00
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 49109 - DEPUTY OPTICS INC
7468-CONTI Safety Equipment - Physicals Paid by Check #101562 05/08/2019 06/04/2019 05/31/2019 06/06/2019 254.00
Vendor 49109 - DEPUTY OPTICS INC Totals Invoices 1 $254.00
Vendor 48289 - DIY HOME CENTER
48228 Buildings Paid by Check #101563 04/25/2019 06/04/2019 05/31/2019 06/06/2019 20.33
48505 Primary Equipment Paid by Check #101563 05/06/2019 06/06/2019 05/31/2019 06/06/2019 30.94
48602 Primary Equipment Paid by Check #101563 05/09/2019 06/06/2019 05/31/2019 06/06/2019 4.91
48686 Shop Supplies Paid by Check #101563 05/13/2019 06/04/2019 05/31/2019 06/06/2019 29.88
48728 Grounds & Maintenance Paid by Check #101563 05/15/2019 06/04/2019 05/31/2019 06/06/2019 91.11
48733 Shop Supplies Paid by Check #101563 05/15/2019 06/06/2019 05/31/2019 06/06/2019 8.71
48797 Small Tools Paid by Check #101563 05/17/2019 06/04/2019 05/31/2019 06/06/2019 80.98
48865 Wells Paid by Check #101563 05/21/2019 06/04/2019 05/31/2019 06/06/2019 54.22
48906 Shop Supplies Paid by Check #101563 05/22/2019 06/04/2019 05/31/2019 06/06/2019 10.05
48909 Buildings Paid by Check #101563 05/22/2019 06/04/2019 05/31/2019 06/06/2019 13.55
48912 Shop Supplies Paid by Check #101563 05/22/2019 06/04/2019 05/31/2019 06/06/2019 18.40
48944 Small Tools Paid by Check #101563 05/23/2019 06/04/2019 05/31/2019 06/06/2019 19.25
Vendor 48289 - DIY HOME CENTER Totals Invoices 12 $382.33
Vendor 43649 - DOUGLAS DISPOSAL
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 5 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
54
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
1952729 Refuse Disposal Paid by Check #101564 05/01/2019 06/06/2019 05/31/2019 06/06/2019 25.50
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $25.50
Vendor 48656 - E-CONOLIGHT
1017515 Buildings Paid by Check #101565 05/20/2019 06/06/2019 05/31/2019 06/06/2019 1,292.92
Vendor 48656 - E-CONOLIGHT Totals Invoices 1 $1,292.92
Vendor 45115 - EBIX, INC
620793 Subscription Expense Paid by Check #101566 04/03/2019 06/06/2019 06/06/2019 06/06/2019 183.47
Vendor 45115 - EBIX, INC Totals Invoices 1 $183.47
Vendor 45227 - EMPIRE SAFETY & SUPPLY
0100417-IN Safety Supplies Inventory Paid by Check #101567 05/13/2019 06/06/2019 05/31/2019 06/06/2019 226.40
Vendor 45227 - EMPIRE SAFETY & SUPPLY Totals Invoices 1 $226.40
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT
L1389158752 Unemployment Insurance Benefit
Charge
Paid by Check #101568 05/01/2019 06/06/2019 05/31/2019 06/06/2019 9,216.97
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT Totals Invoices 1 $9,216.97
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000554109 Laboratory Supplies Paid by Check #101569 05/09/2019 06/06/2019 05/31/2019 06/06/2019 257.84
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $257.84
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0449385 Monitoring Paid by Check #101570 04/30/2019 06/06/2019 05/31/2019 06/06/2019 675.00
L0450416 Monitoring Paid by Check #101570 05/07/2019 06/06/2019 05/31/2019 06/06/2019 105.00
L0450844 Monitoring Paid by Check #101570 05/09/2019 06/06/2019 05/31/2019 06/06/2019 35.00
L0452086 Monitoring Paid by Check #101570 05/16/2019 06/06/2019 05/31/2019 06/06/2019 100.00
L0452329 Monitoring Paid by Check #101570 05/17/2019 06/06/2019 05/31/2019 06/06/2019 225.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 5 $1,140.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
903989809 Laboratory Supplies Paid by Check #101571 05/01/2019 06/06/2019 05/31/2019 06/06/2019 90.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $90.00
Vendor 48551 - EZKEM
3949 Laboratory Supplies Paid by Check #101572 02/13/2019 06/06/2019 05/31/2019 06/06/2019 67.00
Vendor 48551 - EZKEM Totals Invoices 1 $67.00
Vendor 14890 - FEDEX
6-540-78447 Postage Expenses Paid by Check #101573 05/03/2019 06/06/2019 05/31/2019 06/06/2019 34.97
6-556-23421 Postage Expenses Paid by Check #101573 05/17/2019 06/06/2019 05/31/2019 06/06/2019 60.99
Vendor 14890 - FEDEX Totals Invoices 2 $95.96
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 6 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
55
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49111 - GAVIN FEIGER
3109328 Clothes Washer Rebate Program Paid by Check #101574 05/21/2019 06/06/2019 05/31/2019 06/06/2019 200.00
Vendor 49111 - GAVIN FEIGER Totals Invoices 1 $200.00
Vendor 41263 - FERGUSON ENTERPRISES INC
6671417 Secondary Equipment Paid by Check #101575 05/10/2019 05/06/2019 05/31/2019 06/06/2019 38.15
6679132 Primary Equipment Paid by Check #101575 05/14/2019 05/06/2019 05/31/2019 06/06/2019 42.44
6683203 Pump Stations Paid by Check #101575 05/15/2019 06/06/2019 05/31/2019 06/06/2019 29.60
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 3 $110.19
Vendor 40252 - FGL ENVIRONMENTAL
904729A Monitoring Paid by Check #101576 04/29/2019 06/06/2019 05/31/2019 06/06/2019 75.00
Vendor 40252 - FGL ENVIRONMENTAL Totals Invoices 1 $75.00
Vendor 49107 - NATHAN FISCHER
050419 Safety Equipment - Physicals Paid by Check #101577 05/04/2019 06/06/2019 05/31/2019 06/06/2019 100.00
Vendor 49107 - NATHAN FISCHER Totals Invoices 1 $100.00
Vendor 15000 - FISHER SCIENTIFIC
0592354 Laboratory Supplies Paid by Check #101578 04/22/2019 06/06/2019 05/31/2019 06/06/2019 1,052.72
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $1,052.72
Vendor 48402 - FLYERS ENERGY LLC
19-902906 Gasoline Fuel Inventory Paid by Check #101579 05/02/2019 05/06/2019 05/31/2019 06/06/2019 2,883.83
19-905110 Oil & Lubricants Paid by Check #101579 05/10/2019 05/06/2019 05/31/2019 06/06/2019 572.64
19-907365 Gasoline Fuel Inventory Paid by Check #101579 05/10/2019 05/06/2019 05/31/2019 06/06/2019 4,442.99
19-910659 Oil & Lubricants Paid by Check #101579 05/20/2019 05/06/2019 05/31/2019 06/06/2019 92.79
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 4 $7,992.25
Vendor 49108 - ARTHUR GARNEY
48900 Safety Equipment - Physicals Paid by Check #101580 04/05/2019 06/06/2019 05/31/2019 06/06/2019 100.00
Vendor 49108 - ARTHUR GARNEY Totals Invoices 1 $100.00
Vendor 49102 - Global Test Supply LLC
161448-00 Wells Paid by Check #101581 05/17/2019 06/06/2019 05/31/2019 06/06/2019 3,573.99
Vendor 49102 - Global Test Supply LLC Totals Invoices 1 $3,573.99
Vendor 15600 - GRAINGER
9161075321 Pump Stations Paid by Check #101582 04/30/2019 06/06/2019 05/31/2019 06/06/2019 24.12
9071325864 Secondary Equipment Paid by Check #101582 05/09/2019 06/06/2019 05/31/2019 06/06/2019 472.27
9174722372 Pipe - Covers & Manholes Paid by Check #101582 05/13/2019 06/06/2019 05/31/2019 06/06/2019 1,570.07
Vendor 15600 - GRAINGER Totals Invoices 3 $2,066.46
Vendor 49112 - CHRISTOPHER & ANNA HAPPY HOMESTEAD CEMETERY DISTRICT
02501056 Toilet Rebate Program Paid by Check #101583 05/02/2019 06/06/2019 05/31/2019 06/06/2019 200.00
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 7 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
56
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49112 - CHRISTOPHER & ANNA HAPPY HOMESTEAD CEMETERY DISTRICT Totals Invoices 1 $200.00
Vendor 49110 - HATCHBACK CREATIVE
2194 Public Relations Expense Paid by Check #101584 05/10/2019 05/06/2019 05/31/2019 06/06/2019 1,332.50
Vendor 49110 - HATCHBACK CREATIVE Totals Invoices 1 $1,332.50
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
103015 Service Contracts Paid by Check #101585 05/03/2019 06/06/2019 05/31/2019 06/06/2019 305.01
103016 Service Contracts Paid by Check #101585 05/03/2019 05/06/2019 05/31/2019 06/06/2019 886.37
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 2 $1,191.38
Vendor 48832 - NANCY HUSSMANN
050719 Travel - Meetings - Education Paid by Check #101586 05/07/2019 06/06/2019 05/31/2019 06/06/2019 587.14
050719A Travel - Meetings - Education Paid by Check #101586 05/07/2019 06/06/2019 05/31/2019 06/06/2019 335.94
Vendor 48832 - NANCY HUSSMANN Totals Invoices 2 $923.08
Vendor 48056 - INFOSEND INC
153281 Printing Paid by Check #101587 04/30/2019 06/06/2019 05/31/2019 06/06/2019 8,352.04
153412 Printing Paid by Check #101587 05/01/2019 06/06/2019 05/31/2019 06/06/2019 787.54
Vendor 48056 - INFOSEND INC Totals Invoices 2 $9,139.58
Vendor 48140 - INTEGRITY LOCKSMITH
I24436 Shop Supplies Paid by Check #101588 05/06/2019 05/06/2019 05/31/2019 06/06/2019 8.89
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 1 $8.89
Vendor 44110 - J&L PRO KLEEN INC
27803 Janitorial Services Paid by Check #101589 05/14/2019 06/06/2019 05/31/2019 06/06/2019 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 48808 - JPR SYSTEMS
6001963103 Buildings Paid by Check #101590 04/25/2018 06/06/2019 06/06/2019 06/06/2019 375.45
Vendor 48808 - JPR SYSTEMS Totals Invoices 1 $375.45
Vendor 48865 - JAMES KELLY
051419 Travel - Meetings - Education Paid by Check #101591 05/14/2019 05/06/2019 05/31/2019 06/06/2019 98.60
Vendor 48865 - JAMES KELLY Totals Invoices 1 $98.60
Vendor 44209 - L A PERKS PLUMBING & HEAT INC
860541 LPPS Power/Control Upgrade Paid by Check #101592 05/17/2019 06/06/2019 05/31/2019 06/06/2019 2,667.00
Vendor 44209 - L A PERKS PLUMBING & HEAT INC Totals Invoices 1 $2,667.00
Vendor 48489 - LAKESIDE PARK ASSOCIATION
6LPA17DG Suspense-2017 Fire Ptshp Pass
Through
Paid by Check #101593 05/09/2019 06/06/2019 05/31/2019 06/06/2019 11,418.00
Vendor 48489 - LAKESIDE PARK ASSOCIATION Totals Invoices 1 $11,418.00
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 8 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
57
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 22550 - LIBERTY UTILITIES
MAY2 ELECTRICITY Paid by Check #101594 05/23/2019 06/06/2019 06/06/2019 06/06/2019 102,992.71
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $102,992.71
Vendor 17600 - LILLY'S TIRE SERVICE INC
72718 Automotive Paid by Check #101595 05/17/2019 06/06/2019 05/31/2019 06/06/2019 24.50
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 1 $24.50
Vendor 17900 - MC MASTER CARR SUPPLY CO
93532041 Pump Stations Paid by Check #101596 04/30/2019 06/06/2019 05/31/2019 06/06/2019 1,871.90
94443472 Pump Stations Paid by Check #101596 05/09/2019 06/06/2019 05/31/2019 06/06/2019 1,236.54
94761794 PRV, Pine Valley Rd Paid by Check #101596 05/14/2019 06/06/2019 05/31/2019 06/06/2019 528.52
95445199 Pump Stations Paid by Check #101596 05/21/2019 06/06/2019 05/31/2019 06/06/2019 161.50
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 4 $3,798.46
Vendor 48821 - MCC CONTROLS LLC
CD99332639 LPPS Power/Control Upgrade Paid by Check #101597 04/30/2019 06/06/2019 05/31/2019 06/06/2019 1,083.50
Vendor 48821 - MCC CONTROLS LLC Totals Invoices 1 $1,083.50
Vendor 18150 - MEEKS BUILDING CENTER
APRIL19 April Stmt Paid by Check #101598 04/30/2019 05/06/2019 05/31/2019 06/06/2019 946.68
Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices 1 $946.68
Vendor 48731 - NEENAH FOUNDRY COMPANY
321134 Meters Phase 5A Paid by Check #101599 05/20/2019 06/06/2019 05/31/2019 06/06/2019 69,477.20
Vendor 48731 - NEENAH FOUNDRY COMPANY Totals Invoices 1 $69,477.20
Vendor 40274 - NEVADA DIVISION OF FORESTRY
19-10-0069 Contractual Services Paid by Check #101600 05/07/2019 06/06/2019 05/31/2019 06/06/2019 5,722.08
Vendor 40274 - NEVADA DIVISION OF FORESTRY Totals Invoices 1 $5,722.08
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION
CI-06-1969/18 Wells Paid by Check #101601 04/10/2019 06/06/2019 05/31/2019 06/06/2019 3,911.66
CI-06-2183/19 Wells Paid by Check #101601 05/22/2019 06/06/2019 05/31/2019 06/06/2019 451.77
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION Totals Invoices 2 $4,363.43
Vendor 48470 - NIXON'S HEATING/AIR CONDIT INC
35695 Buildings Paid by Check #101602 04/29/2019 06/06/2019 05/31/2019 06/06/2019 115.00
Vendor 48470 - NIXON'S HEATING/AIR CONDIT INC Totals Invoices 1 $115.00
Vendor 48306 - OUTSIDE TELEVISION
0000031753 Public Relations Expense Paid by Check #101603 04/30/2019 06/06/2019 05/31/2019 06/06/2019 2,011.00
Vendor 48306 - OUTSIDE TELEVISION Totals Invoices 1 $2,011.00
Vendor 20150 - PETTY CASH
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 9 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
58
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
May 2019 Replenish Petty Cash Fund Paid by Check #101604 05/24/2019 06/06/2019 05/31/2019 06/06/2019 143.00
Vendor 20150 - PETTY CASH Totals Invoices 1 $143.00
Vendor 47903 - PRAXAIR 174
89401310 Shop Supplies Paid by Check #101605 05/15/2019 06/06/2019 05/31/2019 06/06/2019 72.02
89421751 Shop Supplies Paid by Check #101605 05/16/2019 06/06/2019 05/31/2019 06/06/2019 95.88
89499998 Shop Supplies Paid by Check #101605 05/22/2019 06/06/2019 05/31/2019 06/06/2019 176.40
89532532 Shop Supplies Paid by Check #101605 05/22/2019 06/06/2019 05/31/2019 06/06/2019 127.35
Vendor 47903 - PRAXAIR 174 Totals Invoices 4 $471.65
Vendor 48443 - QUALITY CONTROL SERVICES INC
56060 Laboratory Equipment Paid by Check #101606 04/19/2019 06/06/2019 05/31/2019 06/06/2019 960.00
Vendor 48443 - QUALITY CONTROL SERVICES INC Totals Invoices 1 $960.00
Vendor 43332 - RED WING SHOE STORE
39707 Safety Equipment - Physicals Paid by Check #101607 05/20/2019 06/06/2019 05/31/2019 06/06/2019 266.67
Vendor 43332 - RED WING SHOE STORE Totals Invoices 1 $266.67
Vendor 47803 - REDWOOD PRINTING
29614 Meters Phase 5A Paid by Check #101608 05/17/2019 06/06/2019 05/31/2019 06/06/2019 58.49
Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $58.49
Vendor 21116 - RENO GAZETTE-JOURNAL
0002440754 Heavenly Tank Rehabilitation Paid by Check #101609 05/20/2019 06/06/2019 05/31/2019 06/06/2019 383.00
Vendor 21116 - RENO GAZETTE-JOURNAL Totals Invoices 1 $383.00
Vendor 47914 - TIM RUTHERFORD
1039 Replace ERP System Paid by Check #101610 05/17/2019 06/06/2019 05/31/2019 06/06/2019 1,000.00
Vendor 47914 - TIM RUTHERFORD Totals Invoices 1 $1,000.00
Vendor 21701 - THE SACRAMENTO BEE
APRIL19 Heavenly Tank Rehabilitation Paid by Check #101611 05/05/2019 06/06/2019 05/31/2019 06/06/2019 1,004.86
Vendor 21701 - THE SACRAMENTO BEE Totals Invoices 1 $1,004.86
Vendor 48911 - JOHN SHERIDAN
WEF2019 Dues - Memberships -
Certification
Paid by Check #101612 05/04/2019 06/06/2019 05/31/2019 06/06/2019 143.00
Vendor 48911 - JOHN SHERIDAN Totals Invoices 1 $143.00
Vendor 43552 - SHERWIN-WILLIAMS
5354-5 Wells Paid by Check #101613 05/08/2019 06/06/2019 05/31/2019 06/06/2019 16.53
Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 1 $16.53
Vendor 47956 - SIERRA CRANE AND HOIST INC
RO51139 Pump Stations Paid by Check #101614 05/03/2019 06/06/2019 05/31/2019 06/06/2019 5,875.00
Run by Theresa Sherman on 05/31/2019 09:34:35 AM Page 10 of 16
Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
59
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47956 - SIERRA CRANE AND HOIST INC Totals Invoices 1 $5,875.00
Vendor 24150 - SIERRA NEVADA MEDIA GROUP
0000168572 Public Relations Expense Paid by Check #101615 04/30/2019 06/06/2019 05/31/2019 06/06/2019 1,418.33
Vendor 24150 - SIERRA NEVADA MEDIA GROUP Totals Invoices 1 $1,418.33
Vendor 22620 - SIERRA SPRINGS
051119 Supplies Paid by Check #101616 05/11/2019 06/06/2019 05/31/2019 06/06/2019 78.14
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $78.14
Vendor 22655 - SIERRA TAHOE READY MIX
77413 Wells Paid by Check #101617 05/08/2019 06/06/2019 05/31/2019 06/06/2019 689.11
Vendor 22655 - SIERRA TAHOE READY MIX Totals Invoices 1 $689.11
Vendor 22731 - SIGNS OF TAHOE
190507 Automotive Paid by Check #101618 04/24/2019 06/06/2019 05/31/2019 06/06/2019 1,228.35
Vendor 22731 - SIGNS OF TAHOE Totals Invoices 1 $1,228.35
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN237431 Monitoring Paid by Check #101619 04/30/2019 06/06/2019 05/31/2019 06/06/2019 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Vendor 40233 - SILVER STATE INT'L INC
SP514493 Automotive Paid by Check #101620 05/20/2019 06/06/2019 05/31/2019 06/06/2019 67.99
Vendor 40233 - SILVER STATE INT'L INC Totals Invoices 1 $67.99
Vendor 48924 - SLAKEY BROTHERS INC
11282588-00 Wells Paid by Check #101621 05/03/2019 06/06/2019 05/31/2019 06/06/2019 425.38
Vendor 48924 - SLAKEY BROTHERS INC Totals Invoices 1 $425.38
Vendor 48172 - SNAP ON TOOLS
05221941449 Small Tools Paid by Check #101622 05/22/2019 06/06/2019 05/31/2019 06/06/2019 150.31
Vendor 48172 - SNAP ON TOOLS Totals Invoices 1 $150.31
Vendor 44594 - SOLENIS LLC
131451295 Polymer Paid by Check #101623 05/10/2019 06/06/2019 05/31/2019 06/06/2019 24,279.95
Vendor 44594 - SOLENIS LLC Totals Invoices 1 $24,279.95
Vendor 45168 - SOUTHWEST GAS
MAY2 NATURAL GAS Paid by Check #101624 05/13/2019 06/06/2019 06/06/2019 06/06/2019 426.95
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $426.95
Vendor 49064 - Staples Business Advantage
3413167113 Office Supplies Paid by Check #101625 04/10/2019 06/06/2019 05/31/2019 06/06/2019 206.83
Vendor 49064 - Staples Business Advantage Totals Invoices 1 $206.83
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Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
60
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48617 - STEEL-TOE-SHOES.COM
STP091018 Safety Equipment - Physicals Paid by Check #101626 09/10/2018 06/06/2019 05/31/2019 06/06/2019 356.98
STP092718 Safety Equipment - Physicals Paid by Check #101626 09/27/2018 06/06/2019 05/31/2019 06/06/2019 169.99
STP051619 Safety Equipment - Physicals Paid by Check #101626 05/16/2019 06/06/2019 05/31/2019 06/06/2019 203.64
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 3 $730.61
Vendor 48511 - SWRCB
CONTI19A Dues - Memberships -
Certification
Paid by Check #101627 06/01/2019 06/06/2019 06/06/2019 06/06/2019 65.00
CONTI19B Dues - Memberships -
Certification
Paid by Check #101627 06/01/2019 06/06/2019 06/06/2019 06/06/2019 65.00
Vendor 48511 - SWRCB Totals Invoices 2 $130.00
Vendor 48481 - SWRCB ACCOUNTING OFFICE
LW-1018827-R1 Regulatory Operating Permits Paid by Check #101628 05/24/2019 06/06/2019 05/31/2019 06/06/2019 28,386.00
Vendor 48481 - SWRCB ACCOUNTING OFFICE Totals Invoices 1 $28,386.00
Vendor 24315 - TAHOE PARADISE CHEVRON
April19 Stmt Gasoline Expense Paid by Check #101629 04/30/2019 06/06/2019 05/31/2019 06/06/2019 10.53
Vendor 24315 - TAHOE PARADISE CHEVRON Totals Invoices 1 $10.53
Vendor 24325 - TAHOE SAND & GRAVEL
T25246 Pipe - Covers & Manholes Paid by Check #101630 05/10/2019 06/06/2019 05/31/2019 06/06/2019 261.91
T25247 Pipe - Covers & Manholes Paid by Check #101630 05/16/2019 06/06/2019 05/31/2019 06/06/2019 771.65
T25164 Pipe - Covers & Manholes Paid by Check #101630 05/20/2019 06/06/2019 05/31/2019 06/06/2019 1,008.04
T25258 Pipe - Covers & Manholes Paid by Check #101630 05/22/2019 06/06/2019 05/31/2019 06/06/2019 1,027.95
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 4 $3,069.55
Vendor 49036 - TALMONT RESORT IMPROVEMENT DISTRICT
6TALMONT17DG Suspense-2017 Fire Ptshp Pass
Through
Paid by Check #101631 05/09/2019 06/06/2019 05/31/2019 06/06/2019 11,695.15
Vendor 49036 - TALMONT RESORT IMPROVEMENT DISTRICT Totals Invoices 1 $11,695.15
Vendor 22450 - THATCHER COMPANY INC
5048041 Hypochlorite Paid by Check #101632 04/24/2019 06/06/2019 05/31/2019 06/06/2019 2,581.12
Vendor 22450 - THATCHER COMPANY INC Totals Invoices 1 $2,581.12
Vendor 15750 - THOMAS HAEN CO INC
19-04A 2018 Hydrants Project Paid by Check #101633 06/06/2019 06/06/2019 05/31/2019 06/06/2019 (137.39)
19-04AR Accrued Construction Retainage Paid by Check #101633 06/06/2019 06/06/2019 05/31/2019 06/06/2019 6.87
19-04B Forcemain Bypass Al Tahoe Paid by Check #101633 06/06/2019 06/06/2019 05/31/2019 06/06/2019 27,507.37
19-04BR Accrued Construction Retainage Paid by Check #101633 06/06/2019 06/06/2019 05/31/2019 06/06/2019 (1,375.37)
Vendor 15750 - THOMAS HAEN CO INC Totals Invoices 4 $26,001.48
Vendor 47973 - U S BANK CORPORATE
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Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
61
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
ARCE0419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 1,064.30
ASCHENBACH419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 1,373.76
BARTLETTB419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 1,799.22
BARTLETTC419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 686.33
BERGSOHN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 513.87
BLEDSOE419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 187.47
CASWELL419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 916.00
COOLIDGE419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 302.43
COTULLA419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 746.00
CULLEN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 139.99
GUTTRY419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 299.56
HENDERSON419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 4,586.86
HILTON419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 265.48
HUGHES419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 1,163.08
HUSSMANN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 2,580.91
KOSCIOLIEK419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 780.01
NOLAN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 110.30
NUROCK419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 1,499.87
PRIETO419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 1,007.23
RUIZ419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 88.56
RUTHERDALE419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 328.53
RYAN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 811.29
SCHLANGE419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 352.32
SCHRAUBEN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 334.44
SIANO419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 13.98
SKELLY419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 1,840.55
THIEL419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 404.20
THOMSEN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 820.44
VANGORDEN419 April Stmt Paid by Check #101634 04/22/2019 06/04/2019 05/31/2019 06/06/2019 487.73
Vendor 47973 - U S BANK CORPORATE Totals Invoices 29 $25,504.71
Vendor 43718 - USA BLUE BOOK
888451 Laboratory Supplies Paid by Check #101635 05/07/2019 06/06/2019 05/31/2019 06/06/2019 852.10
891268 Pump Stations Paid by Check #101635 05/09/2019 06/06/2019 05/31/2019 06/06/2019 410.88
891456 PRV, Pine Valley Rd Paid by Check #101635 05/09/2019 06/06/2019 05/31/2019 06/06/2019 (1,422.25)
896603 PRV, Pine Valley Rd Paid by Check #101635 05/15/2019 06/06/2019 05/31/2019 06/06/2019 81.85
896671 PRV, Pine Valley Rd Paid by Check #101635 05/15/2019 06/06/2019 05/31/2019 06/06/2019 1,575.60
899241 Pipe - Covers & Manholes Paid by Check #101635 05/17/2019 06/06/2019 05/31/2019 06/06/2019 196.48
Vendor 43718 - USA BLUE BOOK Totals Invoices 6 $1,694.66
Vendor 48794 - VERIZON CONNECT NWF INC
OSV000001751724 Service Contracts Paid by Check #101636 05/01/2019 06/06/2019 05/31/2019 06/06/2019 703.00
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Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
62
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48794 - VERIZON CONNECT NWF INC Totals Invoices 1 $703.00
Vendor 48586 - VINCIGUERRA CONSTRUCTION
19-01 Meters Phase 5A Paid by Check #101637 06/06/2019 06/06/2019 05/31/2019 06/06/2019 463,811.42
19-01R Accrued Construction Retainage Paid by Check #101637 06/06/2019 06/06/2019 05/31/2019 06/06/2019 (23,190.57)
Vendor 48586 - VINCIGUERRA CONSTRUCTION Totals Invoices 2 $440,620.85
Vendor 25700 - WEDCO INC
549649 Small Tools Paid by Check #101638 05/13/2019 06/06/2019 05/31/2019 06/06/2019 13.91
550212 Small Tools Paid by Check #101638 05/15/2019 06/06/2019 05/31/2019 06/06/2019 220.28
550876 Small Tools Paid by Check #101638 05/17/2019 06/06/2019 05/31/2019 06/06/2019 74.20
550877 Buildings Paid by Check #101638 05/17/2019 06/06/2019 05/31/2019 06/06/2019 44.98
550878 Shop Supplies Paid by Check #101638 05/17/2019 06/06/2019 05/31/2019 06/06/2019 228.12
551363 Shop Supplies Paid by Check #101638 05/21/2019 06/06/2019 05/31/2019 06/06/2019 172.84
Vendor 25700 - WEDCO INC Totals Invoices 6 $754.33
Vendor 49106 - STEPHEN WEISS
2614709 Toilet Rebate Program Paid by Check #101639 05/16/2019 06/06/2019 05/31/2019 06/06/2019 50.60
Vendor 49106 - STEPHEN WEISS Totals Invoices 1 $50.60
Vendor 44489 - WESTCOAST ROTOR INC
27705 Primary Equipment Paid by Check #101640 01/23/2019 04/18/2019 03/31/2019 06/06/2019 20.30
Vendor 44489 - WESTCOAST ROTOR INC Totals Invoices 1 $20.30
Vendor 25850 - WESTERN NEVADA SUPPLY
37810430 Biosolids Equipment - Building Paid by Check #101641 04/05/2019 06/06/2019 05/31/2019 06/06/2019 562.09
CM37810430 Biosolids Equipment - Building Paid by Check #101641 04/05/2019 06/06/2019 05/31/2019 06/06/2019 (500.65)
37854226 Pipe - Covers & Manholes Paid by Check #101641 05/08/2019 06/06/2019 05/31/2019 06/06/2019 71.20
17717328-4 Meters & Parts Inventory Paid by Check #101641 05/15/2019 06/06/2019 05/31/2019 06/06/2019 16,220.69
37853879 Pump Stations Paid by Check #101641 05/15/2019 06/06/2019 05/31/2019 06/06/2019 995.42
17866509 Saddles & Fittings Inventory Paid by Check #101641 05/20/2019 06/06/2019 05/31/2019 06/06/2019 3,710.69
37875066 Shop Supplies Paid by Check #101641 05/22/2019 06/06/2019 05/31/2019 06/06/2019 39.50
37856281 Small Tools Paid by Check #101641 05/23/2019 06/06/2019 05/31/2019 06/06/2019 58.16
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 8 $21,157.10
Vendor 49113 - DONALD E YOUNG
023732033 Toilet Rebate Program Paid by Check #101642 05/13/2019 06/06/2019 05/31/2019 06/06/2019 90.39
Vendor 49113 - DONALD E YOUNG Totals Invoices 1 $90.39
Vendor WESLEY & SANDRA BENNION
026947 _Customer Refund Paid by Check #101643 05/16/2019 06/06/2019 05/31/2019 06/06/2019 1,284.87
Vendor WESLEY & SANDRA BENNION Totals Invoices 1 $1,284.87
Vendor SANDRA BRYSON
028419 _Customer Refund Paid by Check #101644 05/17/2019 06/06/2019 05/31/2019 06/06/2019 2,351.89
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Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
63
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor SANDRA BRYSON Totals Invoices 1 $2,351.89
Vendor DUGGAN SMITH
051319 Waterline - Ponder osa Paid by Check #101645 05/13/2019 06/06/2019 05/31/2019 06/06/2019 5,000.00
Vendor DUGGAN SMITH Totals Invoices 1 $5,000.00
Vendor MADELINE JO GRONEMAN
016615 _Customer Refund Paid by Check #101646 05/15/2019 06/06/2019 05/31/2019 06/06/2019 2,439.29
Vendor MADELINE JO GRONEMAN Totals Invoices 1 $2,439.29
Vendor XIAO & WEN HONG
1157 _Customer Refund Paid by Check #101647 05/24/2019 06/06/2019 05/31/2019 06/06/2019 200.00
Vendor XIAO & WEN HONG Totals Invoices 1 $200.00
Vendor CANDACE JORDAN
051019 Miscellaneous Liability Claims Paid by Check #101648 05/10/2019 06/06/2019 05/31/2019 06/06/2019 47.06
Vendor CANDACE JORDAN Totals Invoices 1 $47.06
Vendor DEL LAFOUNTAIN
028235 _Customer Refund Paid by Check #101649 05/15/2019 06/06/2019 05/31/2019 06/06/2019 443.90
Vendor DEL LAFOUNTAIN Totals Invoices 1 $443.90
Vendor LAUREN PAYNE & TIM ZLENDICH
1313 Waterline - Ponderosa Paid by Check #101650 05/09/2019 06/06/2019 05/31/2019 06/06/2019 5,000.00
Vendor LAUREN PAYNE & TIM ZLENDICH Totals Invoices 1 $5,000.00
Vendor BRIAN & KIRSTEN LUEHRS
23093 _Customer Refund Paid by Check #101651 05/08/2019 06/06/2019 05/31/2019 06/06/2019 398.79
Vendor BRIAN & KIRSTEN LUEHRS Totals Invoices 1 $398.79
Vendor ALBANO MARGARIT
15757 _Customer Refund Paid by Check #101652 05/23/2019 06/06/2019 05/31/2019 06/06/2019 291.47
Vendor ALBANO MARGARIT Totals Invoices 1 $291.47
Vendor ONE STOP POOL PROS
SUSPENSE _Customer Refund Paid by Check #101653 05/22/2019 06/06/2019 05/31/2019 06/06/2019 2,823.66
Vendor ONE STOP POOL PROS Totals Invoices 1 $2,823.66
Vendor HUMBERT & PAULA ARMELLINO
2572405 Meters Phase 5A Paid by Check #101654 05/01/2019 06/06/2019 05/31/2019 06/06/2019 3,410.00
Vendor HUMBERT & PAULA ARMELLINO Totals Invoices 1 $3,410.00
Vendor GREG REDMAN
027909 _Customer Refund Paid by Check #101655 05/14/2019 06/06/2019 05/31/2019 06/06/2019 857.39
Vendor GREG REDMAN Totals Invoices 1 $857.39
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Payment of Claims
Payment Date Range 06/06/19 - 06/06/19
Report By Vendor - Invoice
Summary Listing
64
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor GARRICK & BECKI TERRELL
028308 _Customer Refund Paid by Check #101656 05/15/2019 06/06/2019 05/31/2019 06/06/2019 1,467.47
Vendor GARRICK & BECKI TERRELL Totals Invoices 1 $1,467.47
Vendor DALE TURNAGE
2708 Miscellaneous Liability Claims Paid by Check #101657 03/14/2019 06/06/2019 05/31/2019 06/06/2019 1,831.82
Vendor DALE TURNAGE Totals Invoices 1 $1,831.82
Grand Totals Invoices 255 $1,932,778.27
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65
Julie Ryan
June 6, 2019
Page 2
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: 2019 Heavenly Tank Improvements Project
REQUESTED BOARD ACTION: Waive minor deviations in the Bid and award project
to the lowest responsive, responsible bidder, Haen Constructors, in the amount
of $968,255.
DISCUSSION: On Thursday, May 9, 2019, 11 general contractors attended a mandatory
pre-bid meeting for the above Project. This Contract, located at the Heavenly Valley
Tank site, includes the following work:
Replacing the tank’s interior coating because it has reached the end of its useful life;
Replacing the tank’s exterior coating on the roof and knuckle because it has
reached the end of its useful life;
Performing site maintenance and erosion control Best Management Practices (BMPs)
for the tank site, including installing a new interlocking block retaining wall;
Installing miscellaneous improvements to the tank appurtenances;
Installing a passive mixing system to improve tank water quality;
Installing a passive cathodic protection system to prevent corrosion and improve the
coating’s service life;
Replacing and relocating the water meter for Vail Ski Resort’s secondary snow-
making system, and;
Performing an exterior coating overcoat with anti-graffiti coating to combat the
historic graffiti issues at this site.
The last item on this list was bid as an alternate bid item, to be included only if the price
allowed it to be added to the scope.
Bids were opened at the District offices on Tuesday, May 28, 2019, at 2:00 p.m. Three (3)
bids were received. The total bid amounts ranged from $968,255 to $1,359,060.
Haen Constructors was the apparent low bidder. Staff has reviewed the bids for
conformance with the bidding requirements. The results of this review are attached;
there were only minor deviations in Haen Constructors’ bid. Staff recommends that the
Board waive the minor deviations in the Bid, and award the project to Haen
Constructors in the amount $968,255.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
Julie Ryan
June 6, 2019
Page 2
The Engineer’s Estimate for construction of this project, based on recent bid results and
general bidding climate, is $827,673.26. The total budget for this project, including
funding for design, permitting and inspection, is $820,000 (FY 18/19 and 19/20). A
breakdown of the Engineer’s Estimate and Bid Summary is attached. Following award,
staff will review the price deviations of individual work items, work with the Contractor
for value engineered solutions, and if warranted, return to the Board for authorization to
modify the Contract Scope of Work to accommodate these cost-saving alternatives.
SCHEDULE: Upon Board approval
COSTS: $968,255 (HVNTNK)
ACCOUNT NO: 2030.8930
BUDGETED AMOUNT AVAILABLE: 2018/19 $150,000; 2019/20 $670,000
ATTACHMENTS: Bid Memo to Board with Attachments
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: June 6, 2019
To: Board Members, John Thiel, Shannon D. Cotulla
From: Starlet Glaze, Contracts Administrator
Subject: 2019 Heavenly Tank Improvements Project
At 2:00 o’clock on the afternoon of May 28, 2019 we received three (3) electronic bids via
PlanetBids for the above-referenced project. Bids ranged from $968,255.00 to $1,359,060.00.
The engineer’s estimate was $827,673.26.
The second lowest bid submitted by Farr Construction Corporation dba Resource Development
Company was found by staff to be non-responsive due to the original Bid Bond not being
provided to the District prior to the Bid opening as specified.
The third lowest bid submitted by MKD Construction, Inc., was found by staff to be non-
responsive due to the original Bid Bond not being provided to the District prior to the Bid
opening as specified.
A careful review and analysis of the three lowest bids was completed by staff. See attached
spreadsheet and list of deviations for a full breakdown of each bid.
Haen Constructors is the apparent low bidder. Haen Constructors had only two minor deviations
I contacted the Contractors License Board and was given the following information:
License Number 1045625 is current and active and expires 10/31/2020.
The company is a Corporation.
Haen Constructors holds the following License Classifications: Class A – General Engineering;
Class B – General Building; Class C21 – Building Moving, Demolition.
I also contacted the California Department of Industrial Relations Contractor Registration site
and verified that Haen Constructors is registered under PWCR Number 1000063197.
Advertised on 4/12/19
Bid on 5/28/19
Item No.Description
Unit of
Measure Quantity
Engineers
Estimate
Haen
Constructors
Resource
Development
Company
MKD
CONSTRUCTION,
INC.
1
Mobilization and Demobilization (Note: This lump sum figure cannot
exceed 10 percent of the total cost of the total bid (excluding this item)LS 1 71,183.00$ $45,000.00 $66,800.00 $85,000.00
2 Temporary BMP's LS 1 13,002.00$ $6,200.00 $14,700.00 $16,000.00
3 Clearing and Grubbing LS 1 2,167.00$ $2,500.00 $6,600.00 $9,500.00
4 Sheeting, Shoring and Bracing or Equivalent LS 1 $6,000.00 $9,300.00 $6,675.00
5 Retaining Wall LS 1 45,679.28$ $92,000.00 $104,500.00 $113,400.00
6 Infiltration Trench LS 1 4,875.75$ $10,500.00 $25,200.00 $13,400.00
7 Rock Lined Spill Way LS 1 13,002.00$ $22,500.00 $22,250.00 $12,500.00
8 Miscellaneous Tank Appurtenances LS 1 4,595.12$ $16,500.00 $6,600.00 $21,715.00
9 8" Water Service LS 1 48,757.50$ $70,800.00 $77,200.00 $93,600.00
10 Passive Mixing System LS 1 75,213.21$ $99,500.00 $105,980.00 $86,785.00
11 Interior Tank Recoat LS 1 244,871.00$ $270,000.00 $338,200.00 $390,000.00
12 Exterior Tank Roof and Knuckle Overcoat LS 1 29,254.50$ $37,200.00 $79,250.00 $83,000.00
13 Security Fence LF 355 82,698.14$ $97,980.00 $153,005.00 $175,725.00
14 Security Gates LS 1 18,507.10$ $8,900.00 $13,250.00 $16,000.00
15 Rock Slope Protection SF 1620 14,042.16$ $48,600.00 $23,085.00 $21,060.00
16 Site Restoration LS 1 16,252.50$ $3,000.00 $9,300.00 $24,500.00
17 Passive Cathodic Protection LS 1 38,128.37$ $24,000.00 $65,750.00 $90,000.00
18 Grout Base Repair LF 15 325.05$ $900.00 $8,490.00 $3,000.00
19 Spalling Concrete Ringwall Repair LF 15 325.05$ $975.00 $10,140.00 $3,000.00
20 Exterior Tank Shell Overcoat (Alternate)LS 1 60,134.25$ $55,200.00 $43,080.00 $45,000.00
21 Non-Excavatable Rock CY 20 4,660.28$ $10,000.00 $27,240.00 $9,200.00
22 Unknown Conditions LS 1 $40,000.00 $40,000.00 $40,000.00 $40,000.00
Total $827,673.26 $968,255.00 $1,249,920.00 $1,359,060.00
Bid Results for 2019 Heavenly Tank Improvements Project
2019 Heavenly Tank Improvements Project
Bid Opening: 5/28/19 at 2:00 o’clock p.m.
Deviations and information gathered during bid analysis of the three lowest
bids:
Haen Constructors.:
• Bidder’s General Information Item 5, name and partial address of surety
provided. Did not provide phone number or zip code. We were, however able
to verify that the bid bond is valid and that the surety company meets
District’s specifications.
• Noncolusion Declaration, the notary mistakenly listed the contractors name in
the month portion of the date in the subscribed and sworn notary block.
Farr Construction Corporation dba Resource Development Company:.
• Bid Security, the original Bid Bond was not received by the District prior to the
bid opening on May 28, 2019 at 2:00 p.m. making the bid non-responsive.
• List of Subcontractors, only the name, city and state was listed for the sub-
contractors. The complete addresses were not provided.
• Bidder’s General Information Item 5, only the name and address for the
surety’s brokerage agency and agent were provided. The phone number for
the brokerage agency and the surety information (name, address or phone
number) were not provided.
• Certification by Contractor’s Insurance Broker form was filled out incorrectly:
in the second blank and third paragraph they inserted the brokerage agency
instead of the insurance company name(s). I was unable to verify the
insurance company provided over the phone by the brokerage company
representative through either the California Department of Insurance website
or AM Best website.
MKD Construction, Inc.:
• Bid Security, the original Bid Bond was not received by the District prior to the
bid opening on May 28, 2019 at 2:00 p.m. making the bid non-responsive.
• Bidder’s General Information, Item 3, the expiration date for the contractor’s
license was listed incorrectly as 03/21/2021. I was, however, able to verify
through the State Contractor’s License Board website that the correct
expiration date is 03/31/2021.
• Bidder’s General Information item 5, only the name, address and phone
number for the surety’s brokerage agency and agent were provided. No
surety information (name, address or phone number) was provided.
• Certification by Contractor’s Insurance Broker, I was unable to verify the AM
Best rating for the insurance company listed by the brokerage agency in the
second blank and the third paragraph. I was, however, able to verify the
insurance company through the California Department of Insurance website.
2019 HEAVENLY TANK IMPROVEMENTS PROJECT
CONTRACTOR’S SUBCONTRACTORS
1
Haen Constructors
Description of Work Subcontractors Name
& Address
Fencing/Gate 9.6%
BI# 13, 14
Tahoe Fence Company, Inc.
36 Brown St.
Mound House, NV 89706
CA#305682; CA DIR(PWC)#1000014567
Coatings/Cathodic Protection 31%
BI#11, 12, 17, 20
Olympus and Associates
P.O. 8015
Reno, NV 89507
CA#777677; CA DIR(PWC)#1000007287
Pipe Insulation 1%
BI#9
K C Insulation, Inc.
989 Lydia Ct.
Sparks, NV 89436
CA#830494; CA DIR(PWC)#1000016899
Named Equipment/Material Supplier List:
Equipment/Material Supplier
Aggregate Base Material Bing / Bing
Water Meter Iconix / McCrometer
Concrete and Grout Mixes Haen Constructors / STRM/Whitecap
Piping, Fittings, and Specials Iconix / CPF/EBAA/Romac
Valves and Valve Boxes Iconix / Pratt/Old Castle
Pipe Bedding Material Bing / Bing
Interior Coating Olympus / Sherwin Williams
Exterior Coating Olympus / Sherwin Williams
Abrasive Blast Material Olympus / Kleen-blast
Revegetation Material Haen Constructors / White Cap
Ladder Cable Fall Protection Whitecap / 3M
Miscellaneous Steel Haen Constructors / Alpine Welding
Rock Slope Protection Haen Constructors / Brunswick Canyon/Amacker
Steel Security Fence Tahoe Fence / Ameristar
Farr Construction Corporation dba Resource Devolopment Company
Description of Work Subcontractors & Address
All the work except fence,CP,electrical 84.23% Farr Construction Corp. dba Resource
Development Co.
Sparks, NV 89431
CA#1050646A; CA DIR(PWC)#100006035
Fencing 13.25% Tholl Fence
Sparks, NV
CA#199672; CA DIR(PWC)#1000009335
2019 HEAVENLY TANK IMPROVEMENTS PROJECT
CONTRACTOR’S SUBCONTRACTORS
2
Cathodic Protection 1.84% Corrpro Waterworks
Tempe, AZ 85282
CA#764878A; CA DIR(PWC)#1000002963
Electrical .68% Creekside Electrical
Carson City, NV
CA#915754; CA DIR(PWC)#1000016544
Named Equipment/Material Supplier List:
Equipment/Material Supplier
Aggregate Base Material Tahoe Sand & Gravel
Water Meter Western NV Supply / Ultra-Mag
Concrete and Grout Mixes Sierra Tahoe Redimix
Piping, Fittings, and Specials Western NV Supply
Valves and Valve Boxes Western NV Supply
Pipe Bedding Material Tahoe Sand & Gravel
Interior Coating Sherwin Williams
Exterior Coating Sherwin Williams
Abrasive Blast Material Green Diamond
Revegetation Material EPS
Ladder Cable Fall Protection Cardinal Safety / 3M DBI Sala
Miscellaneous Steel PDM
Rock Slope Protection Jensen Precast / Redi Rock
Steel Security Fence Tholl Fence
MKD Construction, Inc.
Description of Work Subcontractors & Address
Electrical .006% Creekside Electrical Contractor, Inc.
3059 Airport Road
Carson City, NV 89706
CA#915754; CA DIR(PWC)#1000016544
Fence and Gates 12.2% Tholl Fence, Inc.
800 Glendale Ave.
PO Box 855
Sparks, NV 89432
CA#199672; CA DIR(PWC)#1000009335
Cathodic Protection 1.6% Corrpro Companies, Inc.
17988 Edison Avenue
Chesterfield, MO 63005
CA#764878; CA DIR(PWC)#1000002693
Interior/Exterior Blasting & Recoat 36.4% Farr Construction Corporation dba
Resource Devolopment Company
1050 Linda Way
Sparks, NV 89431
CA#1050646; CA DIR(PWC)#1000006035
2019 HEAVENLY TANK IMPROVEMENTS PROJECT
CONTRACTOR’S SUBCONTRACTORS
3
Equipment/Material Supplier List
Equipment/Material Supplier
Aggregate Base Material Bing Materials / Bing Materials
Water Meter Western Nevada Supply / Ultra Mag
Concrete and Grout Mixes Bing Ready Mix / Bing Materials
Piping, Fittings, and Specials Western Nevada Supply / US Pipe
Valves and Valve Boxes Western Nevada Supply / Mueller & AVK
Pipe Bedding Material Bing Materials / Bing Materials
Interior Coating Sherwin Williams / Sherwin Williams
Exterior Coating Sherwin Williams / Sherwin Williams
Abrasive Blast Material Green Diamond / Green Diamond
Revegetation Material Full Circle Compost / Full Circle Compost
Ladder Cable Fall Protection Fastenal / 3M LAD-SAF
Miscellaneous Steel PDM Steel / US Steel
Rock Slope Protection Cinderlite / Cinderlite
Steel Security Fence Tholl Fence / Tholl Fence
Julie Ryan
June 6, 2019
Page 2
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: 2019 Heavenly Tank Improvements Project
REQUESTED BOARD ACTION: Waive minor deviations in the Bid and award project
to the lowest responsive, responsible bidder, Haen Constructors, in the amount
of $968,255.
DISCUSSION: On Thursday, May 9, 2019, 11 general contractors attended a mandatory
pre-bid meeting for the above Project. This Contract, located at the Heavenly Valley
Tank site, includes the following work:
Replacing the tank’s interior coating because it has reached the end of its useful life;
Replacing the tank’s exterior coating on the roof and knuckle because it has
reached the end of its useful life;
Performing site maintenance and erosion control Best Management Practices (BMPs)
for the tank site, including installing a new interlocking block retaining wall;
Installing miscellaneous improvements to the tank appurtenances;
Installing a passive mixing system to improve tank water quality;
Installing a passive cathodic protection system to prevent corrosion and improve the
coating’s service life;
Replacing and relocating the water meter for Vail Ski Resort’s secondary snow-
making system, and;
Performing an exterior coating overcoat with anti-graffiti coating to combat the
historic graffiti issues at this site.
The last item on this list was bid as an alternate bid item, to be included only if the price
allowed it to be added to the scope.
Bids were opened at the District offices on Tuesday, May 28, 2019, at 2:00 p.m. Three (3)
bids were received. The total bid amounts ranged from $968,255 to $1,359,060.
Haen Constructors was the apparent low bidder. Staff has reviewed the bids for
conformance with the bidding requirements. The results of this review are attached;
there were only minor deviations in Haen Constructors’ bid. Staff recommends that the
Board waive the minor deviations in the Bid, and award the project to Haen
Constructors in the amount $968,255.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
Julie Ryan
June 6, 2019
Page 2
The Engineer’s Estimate for construction of this project, based on recent bid results and
general bidding climate, is $827,673.26. The total budget for this project, including
funding for design, permitting and inspection, is $820,000 (FY 18/19 and 19/20). A
breakdown of the Engineer’s Estimate and Bid Summary is attached. Following award,
staff will review the price deviations of individual work items, work with the Contractor
for value engineered solutions, and if warranted, return to the Board for authorization to
modify the Contract Scope of Work to accommodate these cost-saving alternatives.
SCHEDULE: Upon Board approval
COSTS: $968,255 (HVNTNK)
ACCOUNT NO: 2030.8930
BUDGETED AMOUNT AVAILABLE: 2018/19 $150,000; 2019/20 $670,000
ATTACHMENTS: Bid Memo to Board with Attachments
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: June 6, 2019
To: Board Members, John Thiel, Shannon D. Cotulla
From: Starlet Glaze, Contracts Administrator
Subject: 2019 Heavenly Tank Improvements Project
At 2:00 o’clock on the afternoon of May 28, 2019 we received three (3) electronic bids via
PlanetBids for the above-referenced project. Bids ranged from $968,255.00 to $1,359,060.00.
The engineer’s estimate was $827,673.26.
The second lowest bid submitted by Farr Construction Corporation dba Resource Development
Company was found by staff to be non-responsive due to the original Bid Bond not being
provided to the District prior to the Bid opening as specified.
The third lowest bid submitted by MKD Construction, Inc., was found by staff to be non-
responsive due to the original Bid Bond not being provided to the District prior to the Bid
opening as specified.
A careful review and analysis of the three lowest bids was completed by staff. See attached
spreadsheet and list of deviations for a full breakdown of each bid.
Haen Constructors is the apparent low bidder. Haen Constructors had only two minor deviations
I contacted the Contractors License Board and was given the following information:
License Number 1045625 is current and active and expires 10/31/2020.
The company is a Corporation.
Haen Constructors holds the following License Classifications: Class A – General Engineering;
Class B – General Building; Class C21 – Building Moving, Demolition.
I also contacted the California Department of Industrial Relations Contractor Registration site
and verified that Haen Constructors is registered under PWCR Number 1000063197.
Advertised on 4/12/19
Bid on 5/28/19
Item No.Description
Unit of
Measure Quantity
Engineers
Estimate
Haen
Constructors
Resource
Development
Company
MKD
CONSTRUCTION,
INC.
1
Mobilization and Demobilization (Note: This lump sum figure cannot
exceed 10 percent of the total cost of the total bid (excluding this item)LS 1 71,183.00$ $45,000.00 $66,800.00 $85,000.00
2 Temporary BMP's LS 1 13,002.00$ $6,200.00 $14,700.00 $16,000.00
3 Clearing and Grubbing LS 1 2,167.00$ $2,500.00 $6,600.00 $9,500.00
4 Sheeting, Shoring and Bracing or Equivalent LS 1 $6,000.00 $9,300.00 $6,675.00
5 Retaining Wall LS 1 45,679.28$ $92,000.00 $104,500.00 $113,400.00
6 Infiltration Trench LS 1 4,875.75$ $10,500.00 $25,200.00 $13,400.00
7 Rock Lined Spill Way LS 1 13,002.00$ $22,500.00 $22,250.00 $12,500.00
8 Miscellaneous Tank Appurtenances LS 1 4,595.12$ $16,500.00 $6,600.00 $21,715.00
9 8" Water Service LS 1 48,757.50$ $70,800.00 $77,200.00 $93,600.00
10 Passive Mixing System LS 1 75,213.21$ $99,500.00 $105,980.00 $86,785.00
11 Interior Tank Recoat LS 1 244,871.00$ $270,000.00 $338,200.00 $390,000.00
12 Exterior Tank Roof and Knuckle Overcoat LS 1 29,254.50$ $37,200.00 $79,250.00 $83,000.00
13 Security Fence LF 355 82,698.14$ $97,980.00 $153,005.00 $175,725.00
14 Security Gates LS 1 18,507.10$ $8,900.00 $13,250.00 $16,000.00
15 Rock Slope Protection SF 1620 14,042.16$ $48,600.00 $23,085.00 $21,060.00
16 Site Restoration LS 1 16,252.50$ $3,000.00 $9,300.00 $24,500.00
17 Passive Cathodic Protection LS 1 38,128.37$ $24,000.00 $65,750.00 $90,000.00
18 Grout Base Repair LF 15 325.05$ $900.00 $8,490.00 $3,000.00
19 Spalling Concrete Ringwall Repair LF 15 325.05$ $975.00 $10,140.00 $3,000.00
20 Exterior Tank Shell Overcoat (Alternate)LS 1 60,134.25$ $55,200.00 $43,080.00 $45,000.00
21 Non-Excavatable Rock CY 20 4,660.28$ $10,000.00 $27,240.00 $9,200.00
22 Unknown Conditions LS 1 $40,000.00 $40,000.00 $40,000.00 $40,000.00
Total $827,673.26 $968,255.00 $1,249,920.00 $1,359,060.00
Bid Results for 2019 Heavenly Tank Improvements Project
2019 Heavenly Tank Improvements Project
Bid Opening: 5/28/19 at 2:00 o’clock p.m.
Deviations and information gathered during bid analysis of the three lowest
bids:
Haen Constructors.:
• Bidder’s General Information Item 5, name and partial address of surety
provided. Did not provide phone number or zip code. We were, however able
to verify that the bid bond is valid and that the surety company meets
District’s specifications.
• Noncolusion Declaration, the notary mistakenly listed the contractors name in
the month portion of the date in the subscribed and sworn notary block.
Farr Construction Corporation dba Resource Development Company:.
• Bid Security, the original Bid Bond was not received by the District prior to the
bid opening on May 28, 2019 at 2:00 p.m. making the bid non-responsive.
• List of Subcontractors, only the name, city and state was listed for the sub-
contractors. The complete addresses were not provided.
• Bidder’s General Information Item 5, only the name and address for the
surety’s brokerage agency and agent were provided. The phone number for
the brokerage agency and the surety information (name, address or phone
number) were not provided.
• Certification by Contractor’s Insurance Broker form was filled out incorrectly:
in the second blank and third paragraph they inserted the brokerage agency
instead of the insurance company name(s). I was unable to verify the
insurance company provided over the phone by the brokerage company
representative through either the California Department of Insurance website
or AM Best website.
MKD Construction, Inc.:
• Bid Security, the original Bid Bond was not received by the District prior to the
bid opening on May 28, 2019 at 2:00 p.m. making the bid non-responsive.
• Bidder’s General Information, Item 3, the expiration date for the contractor’s
license was listed incorrectly as 03/21/2021. I was, however, able to verify
through the State Contractor’s License Board website that the correct
expiration date is 03/31/2021.
• Bidder’s General Information item 5, only the name, address and phone
number for the surety’s brokerage agency and agent were provided. No
surety information (name, address or phone number) was provided.
• Certification by Contractor’s Insurance Broker, I was unable to verify the AM
Best rating for the insurance company listed by the brokerage agency in the
second blank and the third paragraph. I was, however, able to verify the
insurance company through the California Department of Insurance website.
2019 HEAVENLY TANK IMPROVEMENTS PROJECT
CONTRACTOR’S SUBCONTRACTORS
1
Haen Constructors
Description of Work Subcontractors Name
& Address
Fencing/Gate 9.6%
BI# 13, 14
Tahoe Fence Company, Inc.
36 Brown St.
Mound House, NV 89706
CA#305682; CA DIR(PWC)#1000014567
Coatings/Cathodic Protection 31%
BI#11, 12, 17, 20
Olympus and Associates
P.O. 8015
Reno, NV 89507
CA#777677; CA DIR(PWC)#1000007287
Pipe Insulation 1%
BI#9
K C Insulation, Inc.
989 Lydia Ct.
Sparks, NV 89436
CA#830494; CA DIR(PWC)#1000016899
Named Equipment/Material Supplier List:
Equipment/Material Supplier
Aggregate Base Material Bing / Bing
Water Meter Iconix / McCrometer
Concrete and Grout Mixes Haen Constructors / STRM/Whitecap
Piping, Fittings, and Specials Iconix / CPF/EBAA/Romac
Valves and Valve Boxes Iconix / Pratt/Old Castle
Pipe Bedding Material Bing / Bing
Interior Coating Olympus / Sherwin Williams
Exterior Coating Olympus / Sherwin Williams
Abrasive Blast Material Olympus / Kleen-blast
Revegetation Material Haen Constructors / White Cap
Ladder Cable Fall Protection Whitecap / 3M
Miscellaneous Steel Haen Constructors / Alpine Welding
Rock Slope Protection Haen Constructors / Brunswick Canyon/Amacker
Steel Security Fence Tahoe Fence / Ameristar
Farr Construction Corporation dba Resource Devolopment Company
Description of Work Subcontractors & Address
All the work except fence,CP,electrical 84.23% Farr Construction Corp. dba Resource
Development Co.
Sparks, NV 89431
CA#1050646A; CA DIR(PWC)#100006035
Fencing 13.25% Tholl Fence
Sparks, NV
CA#199672; CA DIR(PWC)#1000009335
2019 HEAVENLY TANK IMPROVEMENTS PROJECT
CONTRACTOR’S SUBCONTRACTORS
2
Cathodic Protection 1.84% Corrpro Waterworks
Tempe, AZ 85282
CA#764878A; CA DIR(PWC)#1000002963
Electrical .68% Creekside Electrical
Carson City, NV
CA#915754; CA DIR(PWC)#1000016544
Named Equipment/Material Supplier List:
Equipment/Material Supplier
Aggregate Base Material Tahoe Sand & Gravel
Water Meter Western NV Supply / Ultra-Mag
Concrete and Grout Mixes Sierra Tahoe Redimix
Piping, Fittings, and Specials Western NV Supply
Valves and Valve Boxes Western NV Supply
Pipe Bedding Material Tahoe Sand & Gravel
Interior Coating Sherwin Williams
Exterior Coating Sherwin Williams
Abrasive Blast Material Green Diamond
Revegetation Material EPS
Ladder Cable Fall Protection Cardinal Safety / 3M DBI Sala
Miscellaneous Steel PDM
Rock Slope Protection Jensen Precast / Redi Rock
Steel Security Fence Tholl Fence
MKD Construction, Inc.
Description of Work Subcontractors & Address
Electrical .006% Creekside Electrical Contractor, Inc.
3059 Airport Road
Carson City, NV 89706
CA#915754; CA DIR(PWC)#1000016544
Fence and Gates 12.2% Tholl Fence, Inc.
800 Glendale Ave.
PO Box 855
Sparks, NV 89432
CA#199672; CA DIR(PWC)#1000009335
Cathodic Protection 1.6% Corrpro Companies, Inc.
17988 Edison Avenue
Chesterfield, MO 63005
CA#764878; CA DIR(PWC)#1000002693
Interior/Exterior Blasting & Recoat 36.4% Farr Construction Corporation dba
Resource Devolopment Company
1050 Linda Way
Sparks, NV 89431
CA#1050646; CA DIR(PWC)#1000006035
2019 HEAVENLY TANK IMPROVEMENTS PROJECT
CONTRACTOR’S SUBCONTRACTORS
3
Equipment/Material Supplier List
Equipment/Material Supplier
Aggregate Base Material Bing Materials / Bing Materials
Water Meter Western Nevada Supply / Ultra Mag
Concrete and Grout Mixes Bing Ready Mix / Bing Materials
Piping, Fittings, and Specials Western Nevada Supply / US Pipe
Valves and Valve Boxes Western Nevada Supply / Mueller & AVK
Pipe Bedding Material Bing Materials / Bing Materials
Interior Coating Sherwin Williams / Sherwin Williams
Exterior Coating Sherwin Williams / Sherwin Williams
Abrasive Blast Material Green Diamond / Green Diamond
Revegetation Material Full Circle Compost / Full Circle Compost
Ladder Cable Fall Protection Fastenal / 3M LAD-SAF
Miscellaneous Steel PDM Steel / US Steel
Rock Slope Protection Cinderlite / Cinderlite
Steel Security Fence Tholl Fence / Tholl Fence
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
Shannon Cotulla, Assistant General Manager
Paul Hughes, Chief Financial Officer
Nancy Hussmann, Human Resources Director
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Closed Session – New Union Memorandum of Understanding
Negotiating Implementation of Compensation Study
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 549.57(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: John Thiel/General
Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General
Manager; and Nancy A. Hussmann, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
66
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: John Thiel, General Manager
Shannon Cotulla, Assistant General Manager
Paul Hughes, Chief Financial Officer
Nancy Hussmann, Human Resources Director
MEETING DATE: June 6, 2019
ITEM – PROJECT NAME: Closed Session – New Management Group Memorandum of
Understanding - Negotiating Implementation of Compensation Study
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 549.57(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: John Thiel/General
Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General
Manager; and Nancy A. Hussmann, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
67