07-03-2019 Special SOUTH TAHOE PUBLIC UTILITY DISTRICT
SPECIAL BOARD MEETING AGENDA
Wednesday, July 3, 2019 - 9:00 a.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Larch Avenue Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager)
(1) Determine an emergency exists pursuant to Section 1102 of the Public Contact
Code; (2) Determine substantial evidence has been presented to authorize an
exception be made pursuant to Section 22050 of the Public Contract Code that this
emergency will not permit a delay resulting from a competitive solicitation for bids and
that this action is necessary to respond to the emergency; (3) Adopt Resolution No.
3114-19 delegating authority to the General Manager and Assistant General
Manager/Engineer to order any action necessary to respond to this emergency; (4)
Determine this project is exempt from California Environmental Quality Act CEQA
pursuant to Public Resource Code section 210808(b)(2); and, (5) Approve expenditures
necessary to start emergency repairs, estimated to be $100,000.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $2,018,816.28.
SPECIAL BOARD MEETING AGENDA – July 3, 2019 PAGE – 2
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. Tahoe Neighborhoods Group – Fire Preparedness
c. Tahoe Regional Planning Agency Board Meeting
d. PCE Update
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Keller Booster Station (Pumps Department)
b. Public Affairs Update (Shelly Thomsen)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
06/20/19 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
07/04/19 – 4th of July Holiday District Offices Closed
07/10/19 – 10:00 a.m. El Dorado County Water Agency Meeting in Placerville
07/15/19 – 3:30 p.m. Operations Committee Meeting at the District
07/18/19 – 10:00 a.m. Ad-Hoc City Council Committee Meeting at the City
07/18/19 – 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation (one case).
ADJOURNMENT (The next Regular Board Meeting is Thursday, July 18, 2019, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
SPECIAL BOARD MEETING AGENDA – July 3, 2019 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Wednesday, July 3, 2019
ITEMS FOR CONSENT
a. CLIMATE ADAPTATION PLAN DEVELOPMENT
(Lynn Nolan, Grants Coordinator)
Approve the Scope of Work for Kennedy Jenks, Inc., to develop a Climate Adaptation Plan
related to the 10-year South Tahoe Public Utility District’s Capital Improvement Plan in the
amount of $34,073.
b. TAHOE KEYS PUMP STATION DEWATERING ANALYSIS
(Stephen Caswell, Principal Engineer)
Authorize staff to increase the cost ceiling for Task Order No. 17 with Construction Materials
Engineers, Inc., by $14,165 for dewatering analysis at the Tahoe Keys Pump Station.
c. WASTEWATER TREATMENT PLANT EMERGENCY GENERATOR REPLACEMENT PROJECT SPECIAL
INSPECTION/INSPECTION ASSISTANCE
(Stephen Caswell, Principal Engineer)
Authorize staff to increase the cost ceiling for Task Order No. 18 with Construction Materials
Engineers, Inc., by $10,000 for inspection services for the Wastewater Treatment Plant
Emergency Generator Replacement Project.
d. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3113-19, (supersedes Resolution No. 3088-18) adopting the District’s
Investment Policy.
e. COMPUTER EQUIPMENT FOR FISCAL YEAR 2019/2020
(Brian Bartlett, Network/Telecom Systems Administrator and Bren Hoyle, Information Technology Support Specialist)
Authorize purchase of budgeted computers and servers for the estimated amount of $84,600
(including tax).
f. REGULAR BOARD MEETING MINUTES: June 20, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve June 20, 2019, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: July 3, 2019
ITEM – PROJECT NAME: Climate Adaption Plan Development
REQUESTED BOARD ACTION: Approve the Scope of Work for Kennedy Jenks, Inc., to
develop a Climate Adaptation Plan related to the 10-year South Tahoe Public Utility
District’s Capital Improvement Plan in the amount of $34,073.
DISCUSSION: The District wishes to pursue State Water Resources Control Board Clean
Water State Revolving Loan (CWSRF) funds for the implementation of the Tahoe Keys
and Upper Truckee Sewer Pump Station Upgrades Project. Recent changes in the
CWSRF loan process requires applications to be rated and ranked for priority funding.
Rating and ranking criteria includes extra points for having a Board approved Climate
Adaptation Plan that includes the proposed project. These extra points would help the
District’s application for the Sewer Pump Stations Upgrade Project to compete more
favorably for this long term, low interest loan fund.
In addition, the Climate Adaption Plan would provide information about the current
Capital Improvement Plan projects climate related hazards, activities that contribute to
greenhouse gas (GHG) production and assess the vulnerabilities to climate change.
Highest risk facilities will also be evaluated for the qualitative cost and timeline of
potential solutions.
SCHEDULE: Draft plan November 2019; final plan December 2019
COSTS: $34,073
ACCOUNT NO: 1030-8828
BUDGETED AMOUNT REMAINING: $338,424
ATTACHMENTS: Scope of Work
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
1
10850 Gold Center Drive., Suite 350 | Rancho Cordova, California 95670
(916) 585-2700 | SachiItagaki@kennedyjenks.com
\\sac2\busdev\proposal\proposals - client files\south tahoe public utility district\2019-climate_adaptation_plan\scope_stpud_climate_action_plan_061919-clean.doc
19 June 2019
Ms. Lynn Nolan
Grant Coordinator
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, California 96150
Subject: South Tahoe Public Utility District - Climate Adaptation Plan
KJ Proposal No. 19-024
Dear Ms. Nolan:
This letter proposal provides a scope of work and budget for developing a Climate Adaptation Plan
(CAP) for the South Tahoe Public Utility District (STPUD). The CAP will explore the following topics at a
high level: climate-related hazards, STPUD activities that contribute to greenhouse gas (GHG)
production, assess vulnerabilities and assess high level risks to STPUD facility assets, as well as
identify potential solutions for facilities assigned highest risk. The CAP will also evaluate the relative
qualitative cost and timeline of potential solutions for the highest risk STPUD facilities.
Kennedy Jenks is currently under a Master Services Agreement (MSA) contract with the STPUD to
provide Engineering Project Design Services [no contract number]. This work will be performed as a
separate task order under the MSA dated 9 September 2011.
Climate Adaptation Plan Background
STPUD has requested Kennedy Jenks perform a Climate Adaptation Plan to evaluate climate
vulnerabilities for its assets and facilities to support a State Revolving Fund loan application. We
understand STPUD maintains water, wastewater and wastewater effluent export systems. STPUD’s
facilities include a water system serving 14,000 residential customers, 660 commercial customers, and
16 active wells. STPUD’s wastewater system consists of 330 miles of pipeline, 42 lift stations, 17,000
collection systems connections and a treatment plant with a capacity of 7.7 million gallons per day
(MGD). STPUD’s effluent Export System consists of pipelines, two pump stations (one at the WWTP
and the Luther Pass Pump Station), energy recovery system on the export pipeline, storage reservoirs,
pump stations and land application sites for effluent reuse in Alpine County.
A Climate Adaptation Plan is often prepared in response to pending regulations, political pressures,
potential revenue offsets, or implementation of voluntary sustainability initiatives. The ultimate goal for a
Climate Adaptation Plan may be to reduce carbon emissions or protect assets from climate
vulnerabilities. The specific goals and drivers for the STPUD Climate Adaptation Plan would be defined
as part of this task order.
Scope of Services
Kennedy Jenks has developed a systematic framework to evaluate climate adaptation risk, consistent
with published guidelines that are appropriate to STPUD’s activities and setting. We will explore
hazards that may affect STPUD’s assets by reviewing past weather events and future climate trends.
2
Ms. Lynn Nolan
South Tahoe Public Utility District
19 June 2019
Page 2
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We will assess vulnerabilities and risks by conducting a high-level qualitative risk analysis for each
STPUD asset category. We will also calculate STPUD’s current carbon footprint by completing a GHG
inventory of STPUD assets as GHG reduction can be an important means of reducing risk.
We will propose potential solutions for the highest risk items in concert with STPUD’s existing Capital
Improvement Plan (CIP). Potential solutions include carbon mitigations options available to STPUD,
such as: energy and water conservation options, high efficiency energy recovery devices, potential
avoided energy use credits as well as renewable energy. Potential climate hazard mitigation options
may also include suggested capital improvements to protect STPUD assets. We will evaluate potential
solutions using a qualitative cost-benefit approach. We recommend STPUD monitor the CAP
recommendations, implement those that are practical and cost-effective, and periodically updating the
GHG inventory and reviewing the mitigation options.
The intent of the scope of services is to prepare a CAP for STPUD sufficient to meet SRF needs. The
following seven tasks are primary components of a CAP:
Task 1: Kickoff Conference Call/webcast: Define goals and drivers for STPUD Climate Adaptation
Plan and request and review records such as:
STPUD facility information from 2009 Wastewater Collection System Master Plan, 2009
Recycled Water Master Plan, 2012 Water System Optimization Plan, Groundwater
Annual reports and Geographic information system files,
Current CIP,
Regional climate plan such as TRPA Sustainability Action Plan, and
El Dorado County’s local hazard mitigation plan, currently under preparation.
Task 2: Explore historical and future hazards using available resources such as the Climate
Vulnerability Checklist prepared for the Tahoe-Sierra Integrated Regional Water Management Plan,
cal-adapt.org for predictions on topics such as extreme precipitation events, snowpack, wildfire
vulnerability, and extended drought.
Task 3: Conduct a GHG Inventory of Major District Facilities (Water, Wastewater, Export System,
Transportation) using asset inventory provided by STPUD.
Task 4: Conduct Map-based High-Level Climate-Related Vulnerabilities to Major STPUD Facility
Assets with Qualitative Risk Analysis, designating facilities as high, medium or low risk and discuss
via webcast/conference call with STPUD.
Task 5: Identify and Weigh Potential Actions to Mitigate Climate Hazard Vulnerability, designating
solutions as high or low cost and discuss via webcast/conference call with STPUD.
Task 6: Prepare draft and final Climate Adaptation Plan.
Task 7: Project Management and Quality Assurance/Quality Control.
As this CAP is intended to be a high-level, qualitative effort, if STPUD wants a more detailed analysis
for any of the above topics or if FEMA’s HAZUS modeling would be used, we propose performing this
work under an optional task. An optional services budget is suggested that can be used to conduct
limited additional analyses upon approval of scope and budget by STPUD.
3
Ms. Lynn Nolan
South Tahoe Public Utility District
19 June 2019
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General Assumptions
The overall approach to this work will require communication and coordination with STPUD staff,
records provided by STPUD, and determination of the GHG emissions for the facilities under
consideration. STPUD will provide an individual that will serve as a point of contact between Kennedy
Jenks and STPUD. The agency representatives will assist the study team in obtaining energy use
information and related studies for each site as needed. In addition, Kennedy Jenks will work directly
with STPUD to identify the goals and drivers for STPUD.
STPUD will provide a GIS geodatabase and map of major facilities compatible with Arc GIS
10.3 to supplement existing information.
WATER – Well locations, pump station locations, storage locations, miles of pipeline
WASTEWATER - Lift station locations, wastewater treatment plant (WWTP) location, miles
of pipeline
EXPORT – Major export pipeline locations, pump station locations, reservoir locations,
energy recovery facility location, recycled water use facility location
STPUD will provide CIP and relevant hazard mitigation plans.
STPUD will provide information regarding historical hazards that have impacted STPUD
facilities such as rain on-snow and other flood events, wildfire, avalanche, earthquake, and
other hazards.
STPUD will provide information in a form compatible with MS Excel regarding age of pumps and
motors within each utility. STPUD will provide records of energy use by major facility, and
storage, control discharge, and hazard mitigation efforts from 2009 through 2019. Energy use
may include, but is not limited to, energy required for treatment of water and wastewater,
associated pumping for storage and conveyance, other onsite energy needs, as well as any
renewable energy facilities. Information on predicted purchased electricity from Liberty Utilities
will also be provided.
The work under this contract is assumed to be performed over a 4-month period starting upon
receipt of the Notice to Proceed (NTP). If the work under this contract extends beyond this time
period, the scope of services and fee will require amendment to cover additional effort
associated with the schedule extension.
Deliverables:
Monthly invoices with brief progress reports, one copy in digital (PDF) format, within 7-calendar
days after the end of each month and three hard copies will be provided to STPUD, in
accordance with STPUD requirements.
4
Ms. Lynn Nolan
South Tahoe Public Utility District
19 June 2019
Page 4
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Kick-off conference call/webcast agenda and notes, along with data needs list, one copy in
digital (PDF) format.
A Draft STPUD Climate Adaptation Plan will be prepared and submitted for review and
comment. One digital (PDF or word document) copy of the submittal will be submitted to each
member on the distribution list for review. In the interest of conserving resources, hard copies of
the Draft STPUD Climate Adaptation Plan will not be produced.
Representatives from STPUD will coordinate the reviewed comments and will provide one
single set of agreed upon consolidated comments to Kennedy Jenks within 3 weeks of receiving
the Draft STPUD CAP. One copy will be returned to Kennedy Jenks, in digital format, integrating
all STPUD agency review comments.
Provide a Final STPUD Climate Adaption Plan. One digital (PDF) submittal to STPUD.
Schedule
The completion dates in Table 1 are based on an anticipated notice to proceed by June 30, 2019 and
adherence to the data gathering and review periods described in Table 1.
Table 1: Anticipated Dates of Completion for Tasks 1 through 7 (2019)
Task # Description
Duration
(Weeks) Start Date
Completion
Date
Entire Contract Period
Task 1 Kickoff Conference Call/Webcast and Request
and Review Records
4 July 1 July 29
Task 2 Explore Hazards Using GIS And Other
Resources
2 July 29 August 12
Task 3 Conduct a GHG Inventory 3 July 30 August 21
Task 4 Assess High-Level Climate-Related
Vulnerabilities
3 August 21 September 9
Task 5 Identify Potential Actions to Mitigate
Vulnerabilities; Provide Relative Cost of
Implementation
3 September 9 October 1
Task 6 Prepare Draft Climate Adaption Plan 2 October 2
October 16
Provide Final Climate Action Plan With 2 weeks of receipt of
comments
Task 7 Project Management and QA/QC 17 July 1 November 15
(estimated)
5
Ms. Lynn Nolan
South Tahoe Public Utility District
19 June 2019
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Budget
The total budget and a summary of the cost breakdown for each task is shown in Table 2 in accordance
with our enclosed January 1, 2019 Rate Schedule.
Table 2: Estimate of Total Budget
Task # Description
Estimated
Hours
Estimated
Budget
Task 1 Kickoff and Request and Review Records 21 $4,295
Task 2 Explore Hazards Using GIS 18 $3,702
Task 3 Conduct a GHG Inventory 26 $5,283
Task 4 Assess High-Level Climate-Related
Vulnerabilities
16 $3,453
Task 5 Identify Potential Actions to Mitigate
Vulnerabilities; Provide ROM Cost of
Implementation
10 $2,122
Task 6 Prepare Draft and Final Climate Adaption Plan 30 $5,741
Task 7 Project Management and QA/QC 20 $4,477
Tasks 1 through 7 139 $29,073
Optional Services $5,000
Total $34,073
We look forward to continuing our work with STPUD on this important project. Please contact Sheuli
Molla at (503) 423-4049 or Sachi Itagaki at (650) 852-2817 if you have any questions or require
additional information.
Very truly yours,
Kennedy/Jenks Consultants, Inc.
Sheuli Molla Sachiko Itagaki, P.E.
Project Manager Principal
Enclosure
6
Client/Address: South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Contract/Proposal Date: Climate Adaptation Plan
Schedule of Charges January 1, 2019
PERSONNEL COMPENSATION
Classification Hourly Rate
Engineer-Scientist-Specialist 1 ............................................................................ $130
Engineer-Scientist-Specialist 2 ............................................................................ $160
Engineer-Scientist-Specialist 3 ............................................................................ $180
Engineer-Scientist-Specialist 4 ............................................................................ $195
Engineer-Scientist-Specialist 5 ............................................................................ $215
Engineer-Scientist-Specialist 6 ............................................................................ $240
Engineer-Scientist-Specialist 7 ............................................................................ $265
Engineer-Scientist-Specialist 8 ............................................................................ $280
Engineer-Scientist-Specialist 9 ............................................................................ $295
CAD-Technician .................................................................................................. $115
Senior CAD-Technician ....................................................................................... $130
CAD-Designer ..................................................................................................... $150
Senior CAD-Designer .......................................................................................... $170
Project Administrator ........................................................................................... $125
Administrative Assistant ...................................................................................... $105
Aide ....................................................................................................................... $80
In addition to the above Hourly Rates, a four percent Communications Surcharge will be added to Personnel
Compensation for normal and incidental copies, communications and postage.
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus
ten percent for items such as:
a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies
related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services.
c. Rented vehicles, local public transportation and taxis, travel and subsistence.
d. Project specific telecommunications and delivery charges.
e. Special fees, insurance, permits, and licenses applicable to the work.
f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a
negotiated monthly rate.
If prevailing wage rates apply, the above billing rates will be adjusted as appropriate.
Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above.
Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the
Hourly Rates specified above.
Excise and gross receipts taxes, if any, will be added as a direct expense.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1,
2019 through December 31, 2019. After December 31, 2019, invoices will reflect the Schedule of Charges currently
in effect.
7
Stephen Caswell
Page 2
July 3, 2019
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: July 3, 2019
ITEM – PROJECT NAME: Tahoe Keys Pump Station Dewatering Analysis
REQUESTED BOARD ACTION: Authorize staff to increase the cost ceiling for Task Order
No. 17 with Construction Materials Engineers, Inc., by $14,165 for dewatering analysis at
the Tahoe Keys Pump Station.
DISCUSSION: As part of the design of the Tahoe Keys Pump Station Rehabilitation
Project, the District contracted with Construction Materials Engineers, Inc. (CME) to
perform a geotechnical investigation. As expected at this site, groundwater was
encountered at relatively shallow depths in loose, unconsolidated soils.
The current proposed project at this location includes building a new wet well with new
pumps on the existing site while using the existing building for electrical and emergency
operation infrastructure. The new wet well will extend approximately 26 feet deep. With
the depth of the new structure, the relatively small site, and the existing groundwater
conditions, construction is expected to be challenging.
Considering the challenging dewatering conditions, the District design team has
requested additional evaluation to assist in defining and characterizing the anticipated
dewatering requirements. This evaluation will help identify potential dewatering controls
that can be employed at this site as well as assist in developing more accurate cost
estimates for the construction of the project. The District design team and CME
participated in several phone calls to discuss the concerns with this site. From those
discussions, the District requested a Proposal from CME to conduct the additional
evaluations. CME provided the District with a Proposal outlining their Scope of Work.
Staff is requesting the Board to authorize an increase to the cost ceiling for Task Order
No. 17 with CME by $14,165 for dewatering analysis at the Tahoe Keys Pump Station.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
8
Stephen Caswell
Page 2
July 3, 2019
SCHEDULE: As soon as possible
COSTS: $14,165
ACCOUNT NO: 1030-7055/TKSPSR
BUDGETED AMOUNT AVAILABLE: $50,000
ATTACHMENTS: Amendment A to Task Order No. 17
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
9
1
CONSTRUCTION MATERIALS ENGINEERS INC.
AMENDMENT A TO TASK ORDER NO. 17
CONSULTING SERVICES
This Amendment A to Task Order No. 17 is made and entered into as of the 3rd day of July 2018 by and between South
Tahoe Public Utility District, hereinafter referred to as “DISTRICT" and Construction Materials Engineers Inc. hereinafter
referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated June 4,
2009 and as specifically hereinafter set forth, the parties do hereby agree as follows:
1. PURPOSE
The purpose of this Amendment A to Task Order No. 17 is to increase the cost ceiling for dewatering analysis at the
Tahoe Keys Pump Station. The rest of Task Order No. 17 remains in full force and effect, and authorizes and directs
CONSULTANT to perform a design-level Geotechnical Investigation and report for South Tahoe Public Utility
District’s Tahoe Keys Pump Station Retrofit Project in City of South Lake Tahoe, El Dorado County, California.
2. SCOPE OF WORK
The scope of services for this Amendment A is contained and specifically outlined in the CONSULTANT’s Proposal
and Fee Schedule dated June 10, 2019. Said Proposal is attached hereto as Exhibit “A” and by this reference is
made a part of this Task Order.
3. STAFFING
Services will be provided by Randy Reynolds, P.E., Project Manager, Senior Geotechnical Engineer; Stella A.
Hardy, P.E., Geotechnical Project Manager; and Nick Anderson, P.E., Level 1 Engineer. CONSULTANT shall not
change staffing without approval by DISTRICT. Any changes shall provide for equivalent qualifications as far as
possible and practical.
4. TIME OF PERFORMANCE
The completion for this Task Order No. 17, including Amendment A, shall be upon completion of 90% design review,
on or about August 31, 2019.
5. PAYMENT
Payment to CONSULTANT for services performed under this Amendment A to Task Order No. 17 shall be in
accordance with CONSULTANT'S Fee Schedule (attached as part of Exhibit “A”) for the persons assigned to the
project task, and shall not exceed Fourteen Thousand One Hundred Sixty-Five dollars ($14,165.00). The Cost
Ceiling for Task Order No. 17, and the amendment related thereto, is Forty-Four Thousand Ninety-Nine Dollars and
Forty-Seven Cents ($44,099.47), and will not exceed same except as provided in Article IV of the Master
Agreement.
10
2
6. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance of work related to this Task
Order. These include, but are not limited to, Labor Code Sections 1720 through 1860.
7. EFFECTIVE DATE
This Task Order No. 17A will be in effect upon District Board’s approval on July 3, 2019, and upon execution of
same by all parties.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the Board of the South Tahoe
Public Utility District, and CONSULTANT has caused this Agreement to be executed the day and year first above written.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
_________________________________________ July 3, 2019____
JOHN A. THIEL, P.E., M.B.A. Board Approval
GENERAL MANAGER/ENGINEER
ATTEST:__________________________________
MELONIE GUTTRY, CLERK OF BOARD
CONSTRUCTION MATERIALS ENGINEERS INC. ___________________
Dated
_________________________________________
STELLA A. HARDY, P.E.,
GEOTECHNICAL PROJECT MANAGER
11
EXHIBIT A
EXHIBIT A12
EXHIBIT A
EXHIBIT A13
Stephen Caswell
Page 2 – 4c
July 3, 2019
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: July 3, 2019
ITEM – PROJECT NAME: Wastewater Treatment Plant Emergency Generator
Replacement Project Special Inspection/Inspection
Assistance
REQUESTED BOARD ACTION: Authorize staff to increase the cost ceiling for Task Order
No. 18 with Construction Materials Engineers, Inc., by $10,000 for inspection services for
the Wastewater Treatment Plant Emergency Generator Replacement Project.
DISCUSSION: The District contracted with Construction Materials Engineers, Inc., (CME)
for special inspection services for the Wastewater Treatment Plant (WWTP) Emergency
Generator Replacement Project in the amount of $20,060. These services consisted
mainly of masonry specialty inspection required by the building code. CME staff
provided those services for a total of $13,845.
Due to various issues including staff vacation and workload on other projects, the
District has a gap in inspection coverage for two weeks for the WWTP Emergency
Generator Replacement Project. The District asked CME to provide a proposal to cover
the gap in coverage due to their familiarity with the project, their demonstrated ability
to come in at or below the estimated budget, and to avoid impacting inspection
coverage on other District construction projects. CME provided a budgetary estimate
of $14,761 for this work as outlined in their Proposal.
Given the budget remaining from the original Task Order and the estimate provided for
the additional work, staff is requesting the Board to authorize increasing the cost ceiling
for Task Order No. 18 with CME by $10,000 for inspection services for the WWTP
Emergency Generator Replacement Project.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
14
Stephen Caswell
Page 2 – 4c
July 3, 2019
SCHEDULE: July 8, 2019 – July 20, 2019
COSTS: $10,000
ACCOUNT NO: 1030-8629 / 13S019
BUDGETED AMOUNT AVAILABLE: $1,800,000
ATTACHMENTS: Amendment A to Task Order No. 18
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
15
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CONSTRUCTION MATERIALS ENGINEERS INC.
AMENDMENT A TO TASK ORDER NO. 18
CONSULTING SERVICES
This Amendment A to Task Order No. 18 is made and entered into as of the 3rd day of July 2019 by and between
South Tahoe Public Utility District, hereinafter referred to as “DISTRICT" and Construction Materials Engineers Inc.
hereinafter referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated
June 4, 2009 and as specifically hereinafter set forth, the parties do hereby agree as follows:
1. PURPOSE
The purpose of this Amendment A to Task Order No. 18 is to increase the cost ceiling for special
inspection services for the WWTP Emergency Generator Replacement Project. The rest of Task Order
No. 18 remains in full force and effect, and authorizes and directs CONSULTANT to provide special
inspection services, on-site materials testing, and certified IBC 1704 special investigation when required
for South Tahoe Public Utility District’s WWTP Emergency Generator Replacement Project in the City of
South Lake Tahoe, El Dorado County, California.
2. SCOPE OF WORK
The scope of work for this Amendment A is contained and specifically outlined in the CONSULTANT’s
attached Proposal and Fee Schedule dated June 21, 2019. Said Fee Schedule is attached hereto as
Exhibit “A” and by this reference is made a part of this Task Order.
3. STAFFING
Services will be provided by Justin “Verdie” Legg, CME Project Manager and John Hayes, Special
Inspector. CONSULTANT shall not change staffing without approval by DISTRICT. Any changes shall
provide for equivalent qualifications as far as possible and practical.
4. TIME OF PERFORMANCE
The completion for this Task Order No. 18, including Amendment A, shall be by July 31, 2019.
5. PAYMENT
Payment to CONSULTANT for services performed under this Amendment A to Task Order No. 18 shall
be in accordance with CONSULTANT’s Fee Schedule (attached as part of Exhibit “A”) for the persons
assigned to the project task, and shall not exceed Ten Thousand Dollars ($10,000.00). The Cost Ceiling
for Task Order No. 18, and the amendment related thereto, is Thirty Thousand Sixty Dollars ($30,060.00),
and will not exceed same except as provided in Article IV of the Master Agreement.
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6. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance of work related to
this Task Order. These include, but are not limited to, Labor Code Sections 1720 through 1860.
7. EFFECTIVE DATE
This Task Order No. 18A will be in effect upon District Board approval on July 3, 2019, and upon
execution of same by all parties.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the Board of the
South Tahoe Public Utility District, and CONSULTANT has caused this Agreement to be executed the day and
year first above written.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
_________________________________________ _July 3, 2019__
JOHN A. THIEL, P.E., M.B.A Approval Date
GENERAL MANAGER/ENGINEER
ATTEST:__________________________________
MELONIE GUTTRY, CLERK OF BOARD
CONSTRUCTION MATERIALS ENGINEERS INC. ___________________
Dated
_________________________________________
JUSTIN “VERDIE” LEGG, VICE PRESIDENT
CME PROJECT MANAGER
17
EXHIBIT A
EXHIBIT A18
EXHIBIT A
EXHIBIT A19
EXHIBIT A
EXHIBIT A20
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: July 3, 2019
ITEM – PROJECT NAME: Annual Adoption of Statement of Investment Policy
REQUESTED BOARD ACTION: Adopt Resolution No. 3113-19, (supersedes Resolution No.
3088-18) adopting the District’s Investment Policy.
DISCUSSION: The present Investment Policy was adopted July 5, 2018. The Policy
requires annual review and adoption by the Board of Directors. The District Investment
Advisor, PFM Asset Management LLC, has conducted a review of the Policy and has
recommended changes to Section 16. Asset-Backed Securities.
SCHEDULE: Adopt Resolution No. 3113-19, July 3, 2019
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Resolution No. 3113-19, PFM Memorandum, and Statement of
Investment Policy Redline
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3113-19
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING A STATEMENT OF INVESTMENT POLICY AND
SUPERSEDING RESOLUTION NO. 3088-18
BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District,
County of El Dorado, State of California, as follows:
WHEREAS, the South Tahoe Public Utility District enters into various investments
from time to time on behalf of the District as permitted by the California Government
Code and the District’s Investment Policy; and,
WHEREAS, the South Tahoe Public Utility District staff wish to update the
Statement of Investment Policy to enhance the South Tahoe Public Utility District’s
opportunities for prudent and systematic investments, to delegate the Chief Financial
Officer as the investment officer of the District, and to update certain language
according to the California Government Code; and,
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe
Public Utility District that;
The attached Statement of Investment Policy is hereby adopted and becomes a
part of this Resolution by reference herein.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a special meeting duly held on the 3rd day of
July 2019, by the following vote:
AYES:
NOES:
ABSENT:
______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_______________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Brian Bartlett, Network/Telecom Systems Administrator
Bren Hoyle, Information Technology Support Specialist
MEETING DATE: July 3, 2019
ITEM – PROJECT NAME: Computer Equipment for Fiscal Year 2019/2020
REQUESTED BOARD ACTION: Authorize purchase of budgeted computers and servers
for the estimated amount of $84,600 (including tax).
DISCUSSION: Computers and servers will be purchased from vendors using the Western
States Contracting Alliance (WSCA) or other government or purchasing coalition
Contracts that are competitively awarded. The WSCA and other purchasing Contracts
establish cooperative multi-state Contracts in order to achieve cost effective and
efficient acquisition of quality products and services. Staff finds these Contracts to be
very competitive and consistent with the District’s Purchasing Policy.
Staff is seeking authorization to purchase currently budgeted computer systems.
Purchases are staggered to coordinate installation workload and ensure the District
receives the most up-to-date equipment.
This item has been reviewed by the District's Purchasing Agent. As stated in the
Purchasing Policy, these Contracts qualify as meeting the formal public competitive
requirement.
SCHEDULE: July 2019 – June 2020
COSTS: $84,600
ACCOUNT NO: Various
BUDGETED AMOUNT AVAILABLE: $84,600
ATTACHMENTS: Budgeted account numbers and amounts with descriptions
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
31
Board RoomComputerBoard50/50 - 56-48451,400.00$ Diamond Valley Ranch Computer Jim Hilton50/50 - 56-48451,400.00$ Heavy Maintenance Computer HM Crew50/50 - 56-48451,400.00$ Information Technology Computer IT50/50 - 56-48452,000.00$ Information Technology Computer Chris Skelly50/50 - 56-48452,000.00$ Laboratory Computer LAB STAFF50/50 - 56-48451,400.00$ Operations Computer Ops50/50 - 56-48451,400.00$ SCADA Computer Brian Bartlett50/50 - 56-48451,400.00$ UR Sewer Computer UR Sewer50/50 - 56-48451,400.00$ Electrical Lap Top-Field Crew50/50 - 56-48453,000.00$ Equipment Repair Lap Top-Field Cliff Bartlett50/50 - 56-48453,000.00$ UR Water Lap Top-Field Tony Prieto50/50 - 56-48453,000.00$ Finance Lap Top-Office Susan Rasmussen50/50 - 56-48451,700.00$ Information Technology Lap Top-Office IT50/50 - 56-48451,700.00$ Engineering Lap Top-WorkStation Ivo Bergsohn50/50 - 56-48454,000.00$ Engineering Lap Top-WorkStation Brent Goligoski50/50 - 56-48454,000.00$ Engineering Lap Top-WorkStation Matthew Mendoza50/50 - 56-48454,000.00$ Engineering Lap Top-WorkStation Steve Caswell50/50 - 56-48454,000.00$ Inspections Lap Top-WorkStation Bill Otto50/50 - 56-48454,000.00$ Information Technology Tablet - Surface Pro IT50/50 - 56-48451,700.00$ Engineering Tablet- Surface Go Staff50/50 - 56-48451,100.00$ Engineering Tablet- Surface Go Staff50/50 - 56-48451,100.00$ UR Sewer Tablet- Surface Go Crew50/50 - 56-48451,100.00$ UR Sewer Tablet- Surface Go Crew50/50 - 56-48451,100.00$ UR Water Tablet- Surface Go Crew50/50 - 56-48451,100.00$ UR Water Tablet- Surface Go Crew50/50 - 56-48451,100.00$ Subtotal54,500.00$ -$ Budgeted64,600.00$ 64,600.00$ Balance64,600.00$ Information TechnologyServerVirtual Host2056-801620,000.00$ Subtotal20,000.00$ -$ Total84,600.00$ DepartmentPosition2019-2020 PC/Laptop PurchasesAccount Number PO Number Budgeted Amount Actual Cost Requisition DateType32
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 20, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Chris Stanley, Bren
Hoyle, Nancy Hussmann, Heidi Baugh, Jeff Lee, Kyle Schrauben, Trevor Coolidge, Shelly Thomsen, Tim
Bledsoe, Brent Goligoski, Julie Ryan, Debbie Henderson
Guests: Denise and Keith McCarthy; Johnathan Whelan, Optony, Inc.
Denise and Keith McCarthy expressed their interest to the Board in purchasing the abandoned post
office parcel, which has been vacant for approximately 25 years.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
Jeff Lee and Heidi Baugh addressed questions from the Board regarding sodium hypochlorite
supplies.
CONSENT CALENDAR:
Moved Sheehan/Second Jones Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Exline Yes
to approve the Consent Calendar as presented.
a. 2019/20 BULK SODIUM HYPOCHLORITE SUPPLIES (Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
Awarded bid to the lowest responsive, responsible bidder, Olin Corp dba Olin Chlor-Alkali
Products and Vinyls in the estimated amount of $101,371.20.
33
REGULAR BOARD MEETING MINUTES June 20, 2019 PAGE – 2
b. 2019/20 SODIUM HYPOCHLORITE MINI-BULK/TOTE SUPPLIES (Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent)
Authorized a Contract for Fiscal Year 2019/20 sodium hypochlorite mini-bulk/tote supplies to
the lowest responsive, responsible bidder, Branntag Pacific, Inc., in the estimated amount of
$19,354.50.
c. 2019/20 SODIUM HYPOCHLORITE DRUM SUPPLIES
(Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent)
Authorized a Contract for Fiscal Year 2019/20 sodium hypochlorite drum supplies to the lowest
responsive, responsible bidder, Branntag Pacific, Inc., in the estimated amount of $20,625.
d. 2019/20 POLYMER SUPPLIES CONTRACT
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
Authorized the Contract extension with Solenis LLC, for Fiscal Year 2019/20 for emulsion
polymer supplies in the estimated amount of $112,922.
e. TEMPORARY HELP IN OPERATIONS DEPARTMENT
(Chris Siano, Chief Plant Operator and Jeff Lee, Manager of Plant Operations)
Approved direct hiring of two temporary positions to work sequentially in the Operations
Department in an amount not to exceed $37,650.
f. SEASONAL HELP FOR HEAVY MAINTENANCE DEPARTMENT
(Kyle Schrauben, Supervisor, Heavy Maintenance and Jeff Lee, Manager of Plant Operations)
Approved hiring of one seasonal employee for the Heavy Maintenance Department in the
amount of $21,000.
g. TEMPORARY PURCHASING DEPARTMENT ASSISTANCE
(Heidi Baugh, Purchasing Agent)
Approved the Contract extension with Blue Ribbon Personnel Services for one temporary
Shipping, Receiving and Purchasing Assistant through October 31, 2019, in an amount not to
exceed $25,000.
h. TEMPORARY HELP FOR INFORMATION TECHNOLOGY DEPARTMENT
(Chris Skelly, Information Technology Manager)
Approved renewal of Contract with Blue Ribbon Personnel Services for a Temporary Special
Projects Technician, in the estimated amount of $32,000.
i. ANNUAL SOFTWARE SUPPORT COSTS FOR UTILITY BILLING SOFTWARE
(Chris Skelly, Information Technology Manager)
Approved payment to Accela, Inc., for utility billing software maintenance and support in the
amount of $30,520.
j. ASSOCIATION OF CALIFORNIA WATER AGENCIES REGION 3 BOARD OF DIRECTORS NOMINATION
RESOLUTION NO. 3112-19 (Shannon D. Cotulla, Assistant General Manager)
Adopted Resolution No. 3112-19 nominating Shannon Cotulla to the Association of California
Water Agencies Region 3 Board of Directors.
k. SAFETY CONSULTANT
(Nancy A. Hussmann, Human Resources Director)
Authorized the District to contract with KWA Safety & HazMat Consultants, Inc., for the Fiscal
Year 2019/20.
34
REGULAR BOARD MEETING MINUTES June 20, 2019 PAGE – 3
l. REGULAR BOARD MEETING MINUTES: JUNE 6, 2019, AND SPECIAL BOARD MEETING MINUTES:
JUNE 13, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 6, 2019, Minutes, and June 13, 2019, Special Board Meeting Minutes.
ITEMS FOR BOARD ACTION:
a. Street Light Service Rate Charges (Tim Bledsoe, Manager of Customer Service ) – Tim Bledsoe provided
an overview of the Street Light billing process including information that was mailed to
customers. Attorney Kvistad added that street lighting is a special benefit to property owners,
which is typically subject to the Proposition 218 process. In this instance, the District is not setting
the rates, but rather the rates are set by Liberty Utilities and approved by the California Public
Utilities Commission (CPUC); and therefore, not subject to Proposition 218.
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to approve Ordinance 574-19 amending Ordinances No. 404 and 361 and
Administrative Code Section 5.1.5, 5.1.6, 5.1.7 and 5.1.8 regarding Service Charge Rates for
Street Lighting.
b. Implementation of Compensation Study per Memorandums of Understanding (Nancy A. Hussmann,
Human Resources Director) – Nancy Hussmann presented an overview of the Side Letter to the Union
and Management Memorandums of Understanding including some history of negotiations,
while addressing questions from the Board.
Moved Sheehan/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to authorize the District to enter into a Side Letter with the Union and the
Management Staff, outlining the terms of implementation of the 2018/2019 Compensation
Study.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $1,109,952.75.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Jones provided an update regarding Operations Committee and Shannon Cotulla
addressed a question from Director Exline regarding energy efficiency at Luther Pass Pump Station.
BOARD MEMBER REPORTS:
Director Jones reported regarding Perfluorooctane Sulfonate (PFOS) being discussed at the water
level across the state. PFOS is non-detect in the District’s drinking water.
Director Jones reported he and Shannon Cotulla attended a headwaters meeting through the
Association of California Water Agencies (ACWA) this morning, which may produce some exciting
results and Shannon Cotulla further reported regarding the District’s position on headwaters.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
35
REGULAR BOARD MEETING MINUTES June 20, 2019 PAGE – 4
Director Jones provided an update regarding the El Dorado County Water Agency (EDCWA)
meeting on June 12, 2019. John Thiel reported EDCWA has approved $132,000 in funding for District
groundwater projects and other funding priorities will be reviewed during the August 14, 2019,
meeting scheduled here at the District.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update.
• Provided details regarding a United States Forest Service recent meeting with Jeff Marsolais
addressing things such as abandoned sewer laterals, expanding defensible space surrounding
District property, and the South Shore Fire Partnership.
• He presented to the League to Save Lake Tahoe this past week, which was well received and
generated some interest in a potential plant tour.
• Presented details regarding an upcoming PCE Public Meeting at the City Council Chambers
on Wednesday, June 26, at 6 p.m.
STAFF/ATTORNEY REPORTS:
Attorney Kvistad provided a status update regarding the water tax, which is not moving forward at
this time. He further reported the District received a letter from Robertson, Johnson, Miller & Williamson
regarding the Alpine County Contract. The District has not been contacted regarding the Alpine
County Contract since 2018, other than now from outside counsel. Attorney Kvistad plans to contact
Alpine County Counsel and will report back to the Board under Closed Session at the July 3, 2019,
Special Meeting.
Shelly Thomsen reported the District annual recognition awards and picnic was held on Wednesday
and the Underground Repair Water Department was recognized as Crew of the Year, with Frank
Abadondalo as Employee of the Year. The Board expressed appreciation for the crew’s efforts. The
Board was invited to participate in the July 4 parade float representing the District.
PRESENTATION:
Shelly Thomsen introduced Johnathan Whelan of Optony, Inc., who provided a PowerPoint
presentation regarding the Sustainable Energy and Economic Development Fund (SEED) Fund and
addressed questions from the Board. The SEED Fund is a sustainable energy and economic
development fund empowering agencies to participate in a regional group purchase of solar.
ADJOURNMENT: 3:29 p.m.
____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
__________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
36
Julie Ryan, Engineering Department Manager
July 3, 2019
Page 2
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: July 3, 2019
ITEM – PROJECT NAME: Larch Avenue Sewer Pipeline Emergency Repair
REQUESTED BOARD ACTION: (1) Determine an emergency exists pursuant to Section
1102 of the Public Contact Code; (2) Determine substantial evidence has been
presented to authorize an exception be made pursuant to Section 22050 of the Public
Contract Code that this emergency will not permit a delay resulting from a competitive
solicitation for bids and that this action is necessary to respond to the emergency; (3)
Adopt Resolution No. 3114-19 delegating authority to the General Manager and
Assistant General Manager/Engineer to order any action necessary to respond to this
emergency; (4) Determine this project is exempt from California Environmental Quality
Act CEQA pursuant to Public Resource Code section 210808(b)(2); and, (5) Approve
expenditures necessary to start emergency repairs, estimated to be $100,000.
DISCUSSION: The sewer pipeline that runs west on Larch Avenue from the intersection
of Sonora Avenue (Manhole BJ322) was recently videoed by District staff as follow-up to
a 2017 manhole inspection. The manhole inspection had noted an unusual quantity of
sand accumulated in the manhole bottom. The video showed that the middle
approximately 100 feet of main was under water and obstructed with sand, therefore
the entire segment of the affected pipeline could not be inspected. District staff
followed up the video by potholing along the main alignment to assess subsurface
conditions; groundwater was encountered approximately 8 feet below ground surface
(above the depth of the main) at either end. Because of the high groundwater
conditions, staff has not made further attempts to hydrojet and video the interior of the
pipe, because this activity may cause a sinkhole to form.
This pipeline had previously been identified by District staff as problematic and was
placed on an enhanced maintenance schedule. This sewer pipeline is approximately
325 linear feet of 6 inch asbestos cement pipeline that currently serves 39 customers.
There is little slope
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
37
Julie Ryan, Engineering Department Manager
July 3, 2019
Page 2
to this segment of main, and low points or “bellies” have developed which have
contributed to the failure of the pipeline. This pipeline was installed in 1959 as part of
the first Sewer Assessment District. District staff believes that the age, soil and
groundwater conditions, and flat slope of the pipe have all contributed to the
deterioration of the pipe. It is staff’s opinion that there is sufficient evidence that the
bottom of the pipeline has completely failed mid-span of this pipe, presenting an
imminent threat to the public and the environment.
Due to the high groundwater conditions, special equipment will be required to remove
and replace the affected segment of pipe. Rather than use District crews to perform
this work, staff recommends that the Board declare an emergency, waiving public
bidding and environmental quality notification requirements, and allows staff to enter
into a Contract with the selected contractor as soon as possible.
SCHEDULE: As soon as possible
COSTS: Estimated at $100,000
ACCOUNT NO: 1030-8963
BUDGETED AMOUNT AVAILABLE: $500,000
ATTACHMENTS: Resolution 3114-19
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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RESOLUTION NO. 3114-19
A RESOLUTION OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECLARING AN EMERGENCY, AUTHORIZING CONTRACTS WITHOUT
BIDS, DELEGATING AUTHORITY TO ORDER EMERGENCY ACTION, AND
DETERMINING CALIFORNIA ENVIORNMENTAL QUALITY ACT EXEMPTION
WHEREAS, the South Tahoe Public Utility District (“District”) is engaged in the
collection, and treatment of wastewater to its customers; and,
WHEREAS, the District’s manhole BJ-322 has been identified by District staff as
problematic and is on an enhanced maintenance schedule; and
WHEREAS, the District performed a manhole inspection that identified an unusual
volume of sand accumulated in the manhole; and
WHEREAS, the upstream pipe from Sonora Avenue west on Larch Avenue was
videoed by District staff to locate the source of the sand; and
WHEREAS, the video camera was unable to reach the full extent of the main,
due to high water level and sand accumulation; and
WHEREAS, the affected section of sewer pipeline is approximately 100 linear feet
of 6” asbestos cement pipeline that currently serves 39 customers; and
WHEREAS, further spot excavation by District staff along the affected alignment
has encountered locally high groundwater; and
WHEREAS, there is little slope to the pipeline and low points or “bellies” have
developed which have contributed to the failure of the pipeline; and
WHEREAS, this pipeline was installed in 1959, as part of the District’s first sewer
assessment district; and
WHEREAS, it is District staff’s opinion that these factors provide evidence that the
bottom of the pipeline has completely failed along the affected section of the main
and indicate that replacement of the sewer pipeline is necessary.
WHEREAS, in accordance with Public Contract Code section 22050, substantial
evidence has been provided to the District, which demonstrates immediate action is
necessary to prevent this loss or impairment, repair these facilities, and enter into
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Resolution No. 3114-19
July 3, 2019
Page 2
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Agreements with contractors to design and perform such repair necessary to maintain
service, which will not permit a delay resulting from competitive solicitation for bids and
this action is necessary to respond to the emergency; and,
WHEREAS, emergency projects are exempt from the requirements of the
California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301
relating to existing facilities.
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS.
1. The damage to the Larch Avenue sewer pipeline is an unexpected
occurrence that poses a clear and imminent danger, which could lead to the loss or
impairment of health, property and essential services, and therefore constitute an
emergency, pursuant to section 1102 of the Public Contract Code.
2. Immediate action is required to address this emergency, including
action to procure the necessary equipment, services and supplies is necessary to
respond to the emergency, which will not permit a delay resulting from competitive
solicitation for bids.
3. The General Manager and Assistant General Manager/Engineer of
the District are hereby authorized and directed to order any action necessary and
appropriate to respond to the emergency including replacement of the pipeline, and
the procurement of any necessary equipment, services and supplies, without giving
notice for competitive bids to let contracts.
4. Emergency repairs related to the replacement of the pipeline is
necessary to maintain service and repair actions are necessary to mitigate the
emergency are thus exempt from the requirements of CEQA pursuant to Public
Resources Code section 21080(b)(2) relating to emergency repair to maintain service.
5. The General Manager and Assistant General Manager/Engineer are
hereby authorized to approve expenditures necessary to start emergency repairs,
estimated to be $100,000.
6. This Resolution shall take effect immediately.
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Resolution No. 3114-19
July 3, 2019
Page 3
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly adopted and passed by the Board of Directors of the South Tahoe
Public Utility District at a special meeting held on the 3rd day of July 2019, by the
following vote:
AYES:
NOES:
ABSENT:
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
__________________________________
Melonie Guttry, Clerk of the Board
41
PAYMENT OF CLAIMS
Payroll 6/18/2019 483,061.46
Total Payroll 483,061.46
ADP & Insight eTools 354.58
AFLAC/WageWorks claims and fees 1,088.62
BBVA Compass Bank 0.00
Cal Bank & Trust fiscal agent fees 45.00
California SWRCB SRF loan payments 47,575.46
CDS - health care payments 4,788.91
Total Vendor EFT 53,852.57
Accounts Payable Checks-Sewer Fund 802,872.65
Accounts Payable Checks-Water Fund 679,029.60
Total Accounts Payable Checks 1,481,902.25
Grand Total 2,018,816.28
Payroll EFTs & Checks 6/18/2019 MM/DD/2019
EFT CA Employment Taxes & W/H 20,736.12 0.00
EFT Federal Employment Taxes & W/H 107,504.59 0.00
EFT CalPERS Contributions 68,476.18 0.00
EFT Empower Retirement-Deferred Comp 21,132.98 0.00
EFT Stationary Engineers Union Dues 2,675.89 0.00
EFT CDHP Health Savings (HSA)4,068.41 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 111.00 0.00
EFT Employee Direct Deposits 255,047.92 0.00
CHK Employee Garnishments 344.76 0.00
CHK Employee Paychecks 2,963.61 0.00
Total 483,061.46 0.00
FOR APPROVAL
July 3, 2019
42
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42363 - A-1 CHEMICAL INC
6396022 Janitorial Supplies Inventory Paid by Check #101769 06/12/2019 07/03/2019 06/30/2019 07/03/2019 535.65
Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $535.65
Vendor 48379 - A-L SIERRA WELDING PRODUCTS
315632 Small Tools Paid by Check #101770 06/14/2019 07/03/2019 06/30/2019 07/03/2019 913.15
315635 Grounds & Maintenance Paid by Check #101770 06/14/2019 07/03/2019 06/30/2019 07/03/2019 12.04
Vendor 48379 - A-L SIERRA WELDING PRODUCTS Totals Invoices 2 $925.19
Vendor 44039 - AFLAC
825856 Insurance Supplement Payable Paid by Check #101771 06/15/2019 07/02/2019 06/30/2019 07/03/2019 1,063.36
Vendor 44039 - AFLAC Totals Invoices 1 $1,063.36
Vendor 48136 - AHERN RENTALS
20674609-001 Grounds & Maintenance Paid by Check #101772 06/14/2019 07/03/2019 06/30/2019 07/03/2019 37.31
20675557-001 Small Tools Paid by Check #101772 06/14/2019 07/03/2019 06/30/2019 07/03/2019 42.40
Vendor 48136 - AHERN RENTALS Totals Invoices 2 $79.71
Vendor 48684 - ALLIED ELECTRONICS INC
9011148693 Pump Stations Paid by Check #101773 05/31/2019 07/03/2019 06/30/2019 07/03/2019 69.19
9011178220 Pump Stations Paid by Check #101773 06/07/2019 07/03/2019 06/30/2019 07/03/2019 538.41
9011195001 Pump Stations Paid by Check #101773 06/11/2019 07/03/2019 06/30/2019 07/03/2019 366.54
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 3 $974.14
Vendor 43949 - ALPEN SIERRA COFFEE
204548 Office Supply Issues Paid by Check #101774 06/11/2019 07/02/2019 06/30/2019 07/03/2019 124.88
204549 Office Supply Issues Paid by Check #101774 06/11/2019 07/02/2019 06/30/2019 07/03/2019 124.09
204671 Office Supply Issues Paid by Check #101774 06/18/2019 07/03/2019 06/30/2019 07/03/2019 89.00
204672 Office Supply Issues Paid by Check #101774 06/18/2019 07/03/2019 06/30/2019 07/03/2019 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $382.22
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
43019 Uniform Payable Paid by Check #101775 04/30/2019 07/03/2019 06/30/2019 07/03/2019 768.31
cr43019 Uniform Payable Paid by Check #101775 04/30/2019 07/03/2019 06/30/2019 07/03/2019 (110.90)
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 2 $657.41
Vendor 48000 - AT&T/CALNET 3
JUNE3 TELEPHONE Paid by Check #101776 06/15/2019 07/03/2019 07/03/2019 07/03/2019 60.44
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $60.44
Vendor 48284 - BETTY BARSAMIAN
060619 Printing Paid by Check #101777 06/06/2019 07/02/2019 06/30/2019 07/03/2019 400.00
Vendor 48284 - BETTY BARSAMIAN Totals Invoices 1 $400.00
Vendor 48291 - BEST BEST & KRIEGER LLP
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
43
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
851747 Personnel Legal Paid by Check #101778 06/13/2019 07/02/2019 06/30/2019 07/03/2019 1,519.00
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $1,519.00
Vendor 48941 - JESSE BIENENFELD
03228322 Toilet Rebate Program Paid by Check #101779 05/12/2019 07/03/2019 06/30/2019 07/03/2019 100.00
Vendor 48941 - JESSE BIENENFELD Totals Invoices 1 $100.00
Vendor 49121 - RAINA BLASSER
51119 Travel - Meetings - Education Paid by Check #101780 05/11/2019 07/03/2019 06/30/2019 07/03/2019 31.32
Vendor 49121 - RAINA BLASSER Totals Invoices 1 $31.32
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
1802 Contractual Services Paid by Check #101781 05/10/2019 07/02/2019 06/30/2019 07/03/2019 682.41
1910 Contractual Services Paid by Check #101781 05/17/2019 07/02/2019 06/30/2019 07/03/2019 1,023.62
2012 Contractual Services Paid by Check #101781 05/24/2019 07/02/2019 06/30/2019 07/03/2019 1,466.44
2014 Contractual Services Paid by Check #101781 05/24/2019 07/03/2019 06/30/2019 07/03/2019 650.67
2126 Contractual Services Paid by Check #101781 05/31/2019 07/02/2019 06/30/2019 07/03/2019 1,588.65
2128 Contractual Services Paid by Check #101781 05/31/2019 07/03/2019 06/30/2019 07/03/2019 714.15
2216 Contractual Services Paid by Check #101781 06/07/2019 07/02/2019 06/30/2019 07/03/2019 10,500.00
2234 Contractual Services Paid by Check #101781 06/07/2019 07/02/2019 06/30/2019 07/03/2019 1,367.64
2236 Contractual Services Paid by Check #101781 06/07/2019 07/03/2019 06/30/2019 07/03/2019 357.08
2238 Contractual Services Paid by Check #101781 06/07/2019 07/02/2019 06/30/2019 07/03/2019 1,222.08
2346 Contractual Services Paid by Check #101781 06/14/2019 07/03/2019 06/30/2019 07/03/2019 1,439.60
2347 Contractual Services Paid by Check #101781 06/14/2019 07/03/2019 06/30/2019 07/03/2019 2,269.50
2348 Contractual Services Paid by Check #101781 06/14/2019 07/02/2019 06/30/2019 07/03/2019 49.74
2349 Contractual Services Paid by Check #101781 06/14/2019 07/03/2019 06/30/2019 07/03/2019 365.01
2350 Contractual Services Paid by Check #101781 06/14/2019 07/02/2019 06/30/2019 07/03/2019 1,244.00
2351 Contractual Services Paid by Check #101781 06/14/2019 07/03/2019 06/30/2019 07/03/2019 1,677.00
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 16 $26,617.59
Vendor 48799 - CAL ELECTRO INC
19-10A Breakpoint Chamber Modification Paid by Check #101782 06/14/2019 07/03/2019 06/14/2019 07/03/2019 20,401.00
19-10AR Accrued Construction Retainage Paid by Check #101782 06/14/2019 07/03/2019 06/14/2019 07/03/2019 (2,040.10)
19-10B Replace Treatment Plant
Generator
Paid by Check #101782 06/14/2019 07/03/2019 06/14/2019 07/03/2019 770,440.00
19-10BR Accrued Construction Retainage Paid by Check #101782 06/14/2019 07/03/2019 06/14/2019 07/03/2019 (77,044.00)
19-10C Emergency Pump Station Rehab Paid by Check #101782 06/14/2019 07/03/2019 06/14/2019 07/03/2019 6,998.80
19-10CR Accrued Construction Retainage Paid by Check #101782 06/14/2019 07/03/2019 06/14/2019 07/03/2019 (699.88)
Vendor 48799 - CAL ELECTRO INC Totals Invoices 6 $718,055.82
Vendor 40176 - CASHMAN EQUIPMENT
INPS2951644 Automotive Paid by Check #101783 05/24/2019 07/03/2019 06/30/2019 07/03/2019 364.72
Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 1 $364.72
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
44
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48838 - STEPHEN CASWELL
061219 Travel - Meetings - Education Paid by Check #101784 06/12/2019 07/02/2019 06/30/2019 07/03/2019 869.63
Vendor 48838 - STEPHEN CASWELL Totals Invoices 1 $869.63
Vendor 42328 - CDW-G CORP
SPS6479 Computer Purchases Paid by Check #101785 06/07/2019 07/03/2019 06/30/2019 07/03/2019 169.16
SQC6834 Replace Presentation Equipment Paid by Check #101785 06/10/2019 07/02/2019 06/30/2019 07/03/2019 2,196.63
Vendor 42328 - CDW-G CORP Totals Invoices 2 $2,365.79
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC
8482 Replace Treatment Plant
Generator
Paid by Check #101786 06/10/2019 07/02/2019 06/30/2019 07/03/2019 13,845.00
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC Totals Invoices 1 $13,845.00
Vendor 48281 - CRYSTAL DAIRY FOODS
12061 Safety Equipment - Physicals Paid by Check #101787 06/18/2019 07/02/2019 06/30/2019 07/03/2019 16.12
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 1 $16.12
Vendor 48289 - DIY HOME CENTER
49299 Buildings Paid by Check #101788 06/06/2019 07/03/2019 06/30/2019 07/03/2019 32.95
49415 Repair - Maintenance Water
Tanks
Paid by Check #101788 06/11/2019 07/02/2019 06/30/2019 07/03/2019 6.29
49443 Repair - Maintenance Water
Tanks
Paid by Check #101788 06/12/2019 07/02/2019 06/30/2019 07/03/2019 10.66
49503 Repair - Maintenance Water
Tanks
Paid by Check #101788 06/14/2019 07/02/2019 06/30/2019 07/03/2019 10.65
49522 Grounds & Maintenance Paid by Check #101788 06/15/2019 07/02/2019 06/30/2019 07/03/2019 32.87
49548 Pump Stations Paid by Check #101788 06/17/2019 07/02/2019 06/30/2019 07/03/2019 10.65
49552 Secondary Equipment Paid by Check #101788 06/17/2019 07/03/2019 06/30/2019 07/03/2019 57.18
49577 Pump Stations Paid by Check #101788 06/18/2019 07/03/2019 06/30/2019 07/03/2019 57.57
49592 Pump Stations Paid by Check #101788 06/18/2019 07/03/2019 06/30/2019 07/03/2019 (53.33)
49633 Shop Supplies Paid by Check #101788 06/19/2019 07/03/2019 06/30/2019 07/03/2019 12.60
Vendor 48289 - DIY HOME CENTER Totals Invoices 10 $178.09
Vendor 14680 - EL DORADO COUNTY
061719 Replace Treatment Plant
Generator
Paid by Check #101789 06/17/2019 07/02/2019 06/30/2019 07/03/2019 383.00
Vendor 14680 - EL DORADO COUNTY Totals Invoices 1 $383.00
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000557639 Laboratory Supplies Paid by Check #101790 06/05/2019 07/03/2019 06/30/2019 07/03/2019 257.84
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $257.84
Vendor 47898 - ETS
8127 Monitoring Paid by Check #101791 06/10/2019 07/02/2019 06/30/2019 07/03/2019 1,300.50
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
45
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47898 - ETS Totals Invoices 1 $1,300.50
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0455496 Monitoring Paid by Check #101792 06/10/2019 07/03/2019 06/30/2019 07/03/2019 675.00
L0455871 Monitoring Paid by Check #101792 06/11/2019 07/03/2019 06/30/2019 07/03/2019 105.00
L0455874 Monitoring Paid by Check #101792 06/11/2019 07/03/2019 06/30/2019 07/03/2019 40.00
L0457120 Monitoring Paid by Check #101792 06/17/2019 07/03/2019 06/30/2019 07/03/2019 15.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 4 $835.00
Vendor 47960 - FARR WEST ENGINEERING INC
11499 Keller Heavenly Water System
Improvement
Paid by Check #101793 04/05/2019 07/03/2019 06/30/2019 07/03/2019 7,520.00
11783 Keller Heavenly Water System
Improvement
Paid by Check #101793 06/07/2019 07/03/2019 06/30/2019 07/03/2019 27,218.60
Vendor 47960 - FARR WEST ENGINEERING INC Totals Invoices 2 $34,738.60
Vendor 14890 - FEDEX
6-583-23378 Postage Expenses Paid by Check #101794 06/14/2019 07/03/2019 06/30/2019 07/03/2019 17.70
Vendor 14890 - FEDEX Totals Invoices 1 $17.70
Vendor 41263 - FERGUSON ENTERPRISES INC
6705854 Shop Supplies Paid by Check #101795 05/30/2019 07/03/2019 06/30/2019 07/03/2019 12.31
6706182 Shop Supplies Paid by Check #101795 05/30/2019 07/03/2019 06/30/2019 07/03/2019 355.81
6725232 Pump Stations Paid by Check #101795 06/10/2019 07/03/2019 06/30/2019 07/03/2019 71.13
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 3 $439.25
Vendor 43111 - GFS CHEMICALS INC
CINV-034106 Laboratory Supplies Paid by Check #101796 05/29/2019 07/03/2019 06/30/2019 07/03/2019 455.83
Vendor 43111 - GFS CHEMICALS INC Totals Invoices 1 $455.83
Vendor 45265 - GHD INC
120226 LPPS Power/Control Upgrade Paid by Check #101797 05/22/2019 07/03/2019 06/30/2019 07/03/2019 3,690.00
Vendor 45265 - GHD INC Totals Invoices 1 $3,690.00
Vendor 15600 - GRAINGER
9170102074 Automotive Paid by Check #101798 05/08/2019 07/03/2019 06/30/2019 07/03/2019 1,249.43
9189094080 Pipe - Covers & Manholes Paid by Check #101798 05/29/2019 07/02/2019 06/30/2019 07/03/2019 326.05
Vendor 15600 - GRAINGER Totals Invoices 2 $1,575.48
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
103602 Service Contracts Paid by Check #101799 06/03/2019 07/03/2019 06/30/2019 07/03/2019 244.80
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $244.80
Vendor 48995 - BRENLYN HOYLE
062419 Travel - Meetings - Education Paid by Check #101800 06/24/2019 07/03/2019 06/30/2019 07/03/2019 99.00
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
46
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48995 - BRENLYN HOYLE Totals Invoices 1 $99.00
Vendor 45122 - HYDRAULIC INDUSTRIAL SERVICES INC
42677 Automotive Paid by Check #101801 06/06/2019 07/03/2019 06/30/2019 07/03/2019 40.72
Vendor 45122 - HYDRAULIC INDUSTRIAL SERVICES INC Totals Invoices 1 $40.72
Vendor 48140 - INTEGRITY LOCKSMITH
I24709 Grounds & Maintenance Paid by Check #101802 06/11/2019 07/03/2019 06/30/2019 07/03/2019 38.20
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 1 $38.20
Vendor 44110 - J&L PRO KLEEN INC
27847 Janitorial Services Paid by Check #101803 06/17/2019 07/03/2019 06/30/2019 07/03/2019 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 48865 - JAMES KELLY
070719 Travel - Meetings - Education Paid by Check #101804 07/07/2019 07/03/2019 07/03/2019 07/03/2019 355.00
Vendor 48865 - JAMES KELLY Totals Invoices 1 $355.00
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC
129790 Wells Paid by Check #101805 05/08/2019 07/03/2019 06/30/2019 07/03/2019 6,410.00
130812 Wells Paid by Check #101805 06/18/2019 07/03/2019 06/30/2019 07/03/2019 4,870.00
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 2 $11,280.00
Vendor 48457 - KINECT ENERGY INC
295503 Advisory Paid by Check #101806 06/10/2019 07/03/2019 06/30/2019 07/03/2019 5,182.03
Vendor 48457 - KINECT ENERGY INC Totals Invoices 1 $5,182.03
Vendor 22550 - LIBERTY UTILITIES
JUNE3 ELECTRICITY Paid by Check #101807 06/18/2019 07/03/2019 07/03/2019 07/03/2019 27,799.26
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $27,799.26
Vendor 17600 - LILLY'S TIRE SERVICE INC
72776 Automotive Paid by Check #101808 06/19/2019 07/03/2019 06/30/2019 07/03/2019 65.75
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 1 $65.75
Vendor 17900 - MC MASTER CARR SUPPLY CO
96482675 Small Tools Paid by Check #101809 06/03/2019 07/03/2019 06/30/2019 07/03/2019 113.14
97077609 PRV, Pine Valley Rd Paid by Check #101809 06/10/2019 07/03/2019 06/30/2019 07/03/2019 152.46
97137013 PRV, Pine Valley Rd Paid by Check #101809 06/10/2019 07/03/2019 06/30/2019 07/03/2019 462.44
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 3 $728.04
Vendor 43889 - MME MUNICIPAL MAINTENANCE
0138503-IN Automotive Paid by Check #101810 05/29/2019 07/03/2019 06/30/2019 07/03/2019 302.38
0138456-IN Automotive Paid by Check #101810 05/30/2019 07/03/2019 06/30/2019 07/03/2019 513.77
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 2 $816.15
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
47
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 20150 - PETTY CASH
062019 Petty Cash Paid by Check #101811 06/20/2019 07/03/2019 06/30/2019 07/03/2019 188.63
Vendor 20150 - PETTY CASH Totals Invoices 1 $188.63
Vendor 48391 - POLICYPAK SOFTWARE INC
19668 Service Contracts Paid by Check #101812 06/12/2019 07/03/2019 07/03/2019 07/03/2019 1,500.00
Vendor 48391 - POLICYPAK SOFTWARE INC Totals Invoices 1 $1,500.00
Vendor 47903 - PRAXAIR 174
89987667 Shop Supplies Paid by Check #101813 06/13/2019 07/03/2019 06/30/2019 07/03/2019 121.83
90008376 Shop Supplies Paid by Check #101813 06/14/2019 07/03/2019 06/30/2019 07/03/2019 49.41
Vendor 47903 - PRAXAIR 174 Totals Invoices 2 $171.24
Vendor 47803 - REDWOOD PRINTING
29671 Office Supplies Paid by Check #101814 05/31/2019 07/02/2019 06/30/2019 07/03/2019 565.69
29711 Heavenly Tank Rehabilitation Paid by Check #101814 06/10/2019 07/03/2019 06/30/2019 07/03/2019 262.61
22 Office Supplies Paid by Check #101814 06/13/2019 07/03/2019 06/30/2019 07/03/2019 377.13
Vendor 47803 - REDWOOD PRINTING Totals Invoices 3 $1,205.43
Vendor 21116 - RENO GAZETTE-JOURNAL
0002518364 Waterline - Rocky Point Phase 2 Paid by Check #101815 05/31/2019 07/03/2019 06/30/2019 07/03/2019 447.00
Vendor 21116 - RENO GAZETTE-JOURNAL Totals Invoices 1 $447.00
Vendor 47914 - TIM RUTHERFORD
1040 Replace ERP System Paid by Check #101816 06/12/2019 07/02/2019 06/30/2019 07/03/2019 187.50
Vendor 47914 - TIM RUTHERFORD Totals Invoices 1 $187.50
Vendor 48812 - JULIE H RYAN
062519 Travel - Meetings - Education Paid by Check #101817 06/25/2019 07/03/2019 06/30/2019 07/03/2019 66.00
Vendor 48812 - JULIE H RYAN Totals Invoices 1 $66.00
Vendor 21701 - THE SACRAMENTO BEE
0001718725 Waterline - Rocky Point Phase 2 Paid by Check #101818 06/02/2019 07/03/2019 06/30/2019 07/03/2019 1,181.60
Vendor 21701 - THE SACRAMENTO BEE Totals Invoices 1 $1,181.60
Vendor 48659 - MARILYN SHEPARD
20190609B Travel - Meetings - Education Paid by Check #101819 06/09/2019 07/03/2019 06/30/2019 07/03/2019 3,700.00
Vendor 48659 - MARILYN SHEPARD Totals Invoices 1 $3,700.00
Vendor 43552 - SHERWIN-WILLIAMS
6721-4 Repair - Maintenance Water
Tanks
Paid by Check #101820 06/11/2019 07/03/2019 06/30/2019 07/03/2019 348.80
Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 1 $348.80
Vendor 48765 - SIERRA ENERGY & WATER CONSRV
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
48
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
320 Contractual Services Paid by Check #101821 06/15/2019 07/03/2019 06/30/2019 07/03/2019 684.00
Vendor 48765 - SIERRA ENERGY & WATER CONSRV Totals Invoices 1 $684.00
Vendor 24150 - SIERRA NEVADA MEDIA GROUP
0000174815 Public Relations Expense Paid by Check #101822 05/31/2019 07/03/2019 06/30/2019 07/03/2019 670.50
Vendor 24150 - SIERRA NEVADA MEDIA GROUP Totals Invoices 1 $670.50
Vendor 22620 - SIERRA SPRINGS
060819 Supplies Paid by Check #101823 06/08/2019 07/03/2019 06/30/2019 07/03/2019 83.15
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $83.15
Vendor 49120 - SOUTH TAHOE NOW
61319 Public Relations Expense Paid by Check #101824 06/13/2019 07/03/2019 06/30/2019 07/03/2019 4,200.00
Vendor 49120 - SOUTH TAHOE NOW Totals Invoices 1 $4,200.00
Vendor 45168 - SOUTHWEST GAS
JUNE3 NATURAL GAS Paid by Check #101825 06/18/2019 07/03/2019 07/03/2019 07/03/2019 36.19
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $36.19
Vendor 48511 - SWRCB
MCDONOUGH19 Dues - Memberships -
Certification
Paid by Check #101826 04/16/2019 07/03/2019 06/30/2019 07/03/2019 60.00
Vendor 48511 - SWRCB Totals Invoices 1 $60.00
Vendor 24100 - TAHOE BLUEPRINT
045192 Heavenly Tank Rehabilitation Paid by Check #101827 06/10/2019 07/03/2019 06/30/2019 07/03/2019 91.98
Vendor 24100 - TAHOE BLUEPRINT Totals Invoices 1 $91.98
Vendor 48927 - TAHOE VALLEY LODGE
May 2019 Standby Accomodations Paid by Check #101828 05/30/2019 07/03/2019 06/30/2019 07/03/2019 3,295.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $3,295.00
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN
1040-72932 Pipe - Covers & Manholes Paid by Check #101829 06/07/2019 07/03/2019 06/30/2019 07/03/2019 1,983.24
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN Totals Invoices 1 $1,983.24
Vendor 22450 - THATCHER COMPANY INC
5049495 Hypochlorite Paid by Check #101830 06/05/2019 07/02/2019 06/30/2019 07/03/2019 1,548.67
5049815 Hypochlorite Paid by Check #101830 06/12/2019 07/03/2019 06/30/2019 07/03/2019 1,548.67
Vendor 22450 - THATCHER COMPANY INC Totals Invoices 2 $3,097.34
Vendor 48748 - THUNDERBIRD COMMUNICATIONS
2817 Pump Stations Paid by Check #101831 06/07/2019 07/03/2019 06/30/2019 07/03/2019 2,432.91
2818 Pump Stations Paid by Check #101831 06/07/2019 07/03/2019 06/30/2019 07/03/2019 4,913.12
Vendor 48748 - THUNDERBIRD COMMUNICATIONS Totals Invoices 2 $7,346.03
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
49
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 40369 - TURNER & ASSOCIATES INC
2978 Fallen Leaf Lake System Paid by Check #101832 06/19/2019 07/03/2019 06/30/2019 07/03/2019 2,725.00
Vendor 40369 - TURNER & ASSOCIATES INC Totals Invoices 1 $2,725.00
Vendor 47973 - U S BANK CORPORATE
ARCE519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 605.07
ASCHENBACH519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 1,933.26
BARTLETTB519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 641.69
BARTLETTC519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 194.19
BAUGH519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 201.57
BERGSOHN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 96.25
BLEDSOE519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 322.95
CASWELL519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 1,858.39
COLLIDGE519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 2,861.75
COTULLA519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 915.62
CULLEN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 91.00
HENDERSON519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 1,279.80
HILTON519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 1,922.07
HUGHES519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 485.97
HUSSMANN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 1,147.68
JONES519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 907.19
KOSCIOLEK519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 77.43
LEE519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 32.26
NOLAN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 526.38
RUTHERDALE519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 316.86
RYAN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 78.84
SCHRAUBEN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 123.76
SHERMAN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 33.17
SIANO519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 67.13
SKELLY519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 85.14
STANLEY519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 964.43
THIEL519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 410.26
THOMSEN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 854.49
VAN GORDEN519 May 19 Stmt Paid by Check #101833 05/22/2019 07/03/2019 06/30/2019 07/03/2019 295.68
Vendor 47973 - U S BANK CORPORATE Totals Invoices 29 $19,330.28
Vendor 43718 - USA BLUE BOOK
920284 Luther Pass Pump Station Paid by Check #101834 06/11/2019 07/02/2019 06/30/2019 07/03/2019 537.08
926639 Primary Equipment Paid by Check #101834 06/18/2019 07/03/2019 06/30/2019 07/03/2019 3,451.88
Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $3,988.96
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
19-02 Meters Phase 5A Paid by Check #101835 07/03/2019 07/03/2019 06/30/2019 07/03/2019 402,542.00
19-02R Accrued Construction Retainage Paid by Check #101835 07/03/2019 07/03/2019 06/30/2019 07/03/2019 (20,127.10)
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 2 $382,414.90
Vendor 25700 - WEDCO INC
555492 Small Tools Paid by Check #101836 06/12/2019 07/03/2019 06/30/2019 07/03/2019 251.22
Vendor 25700 - WEDCO INC Totals Invoices 1 $251.22
Vendor 25850 - WESTERN NEVADA SUPPLY
37880534 Shop Supplies Paid by Check #101837 05/29/2019 07/03/2019 06/30/2019 07/03/2019 19.83
17790507 Meters Phase 5A Paid by Check #101837 06/05/2019 07/02/2019 06/30/2019 07/03/2019 176,141.08
37890273 Small Tools Paid by Check #101837 06/06/2019 07/03/2019 06/30/2019 07/03/2019 8.85
37899767 Buildings Paid by Check #101837 06/11/2019 07/03/2019 06/30/2019 07/03/2019 63.56
37900068 Buildings Paid by Check #101837 06/11/2019 07/03/2019 06/30/2019 07/03/2019 584.91
37890277 Small Tools Paid by Check #101837 06/13/2019 07/03/2019 06/30/2019 07/03/2019 493.85
37890305 Small Tools Paid by Check #101837 06/13/2019 07/03/2019 06/30/2019 07/03/2019 8.85
37897821 Secondary Equipment Paid by Check #101837 06/18/2019 07/03/2019 06/30/2019 07/03/2019 492.96
37909850 Buildings Paid by Check #101837 06/18/2019 07/03/2019 06/30/2019 07/03/2019 188.17
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 9 $178,002.06
Vendor CITI CARDS
061719 _Other Paid by Check #101838 06/01/2019 07/03/2019 06/30/2019 07/03/2019 195.57
Vendor CITI CARDS Totals Invoices 1 $195.57
Vendor BRAD KOSCO & VIVIAN SEIFERT
28550 _Customer Refund Paid by Check #101839 06/14/2019 07/03/2019 06/30/2019 07/03/2019 825.28
Vendor BRAD KOSCO & VIVIAN SEIFERT Totals Invoices 1 $825.28
Grand Totals Invoices 163 $1,481,902.25
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Payment of Claims
Payment Date Range 07/03/19 - 07/03/19
Report By Vendor - Invoice
Summary Listing
51
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: July 3, 2019
ITEM – PROJECT NAME: Conference with Legal Counsel – Significant Exposure to Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal
Counsel regarding Significant Exposure to Litigation (one case).
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
52