06-06-2019Wer . 195Li • �
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 6, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: Directors Jones, Sheehan, Exline
Absent: President Vogelgesang and Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Nancy Hussmann,
Chris Stanley, Julie Ryan, Brent Goligoski, Ivo Bergsohn, Shelly Thomsen, Trevor Coolidge, Bren Hoyle,
Debbie Henderson, Brian Bartlett, Chris Skelly, Ryan Lee, Christine Larrance
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Exline Second Jones Vo el esan Absent Cefalu Absent Janes Yes Sheehan Yes Exline
Yes to approve the Consent Calendar as presented.
a. CUSTOM HAY HARVESTING AT DIAMOND VALLEY RANCH
(Jim Hilton, Water Reuse Operations Manager)
Approved the Custom Haying and Brokerage Agreement with Sanchez Ranch, LLC.
b. SEWER ENTERPRISE 2019/20 APPROPRIATIONS SUBJECT TO LIMITATION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3111-19 setting the limitation on Appropriations for Fiscal Year 2019/20.
C. SOUTH Y FATE AND TRANSPORT MODEL
(Ivo Bergsohn, Hydrogeologist)
Authorized staff to raise the cost ceiling for Task Order No. 4 by $1,800 and change the
completion date to June 30, 2019, for groundwater modeling work performed for the South Y
Feasibility Study.
REGULAR BOARD MEETING MINUTES June 6, 2019 PAGE - 2
d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT ADDITIONAL ENVIRONMENTAL WORK
(Trevor Coolidge, Associate Engineer)
Increased Task Order No. 10 to Sierra Ecotone Solutions an additional $6,860 to provide
supplemental environmental evaluations as per State Water Resource Control Board Drinking
Water State Revolving Loan Fund request.
e. MARCH 31 2019 FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the March 31, 2019, Income Statement and Balance Sheet Reports.
FISCAL YEARS 2019 2020 AND 2021 AUDIT SERVICES
(Paul Hughes, Chief Financial Officer)
Approved the Cost Proposal from Mann, Urrutia & Nelson to extend their Contract to provide
audit services for Fiscal Years 2019, 2020 and 2021 in an amount not to exceed $54,500 per
year.
g. LIBERTY UTILITIES STREET LIGHTS
(Tim Bledsoe, Manager of Customer Service)
Directed staff to rescind the current Notice of Termination to Liberty Utilities for the District's
billing of street lights as of June 30, 2019, and provide a new Notice of Termination to
December 31, 2019.
h. REGULAR BOARD MEETING MINUTES: May 2 2019 and May 16 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved May 2, 2019, and May 16, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Keller -Heavenly Water System Improvements Project (Trevor Coolidge, Associate Engineer) -Trevor
Coolidge provided details regarding the Keller -Heavenly Water System Project.
Moved Jones Second Exline Va el esan Absenf Cefalu Absent/Jones Yes Sheehan
Yes Exllne Yes to approve Gannett Fleming, Inc., Proposal for Keller Tanks Rockfall Mitigation
design services for the Keller -Heavenly Water System Improvements Project in an amount not to
exceed $56,040.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Exline Vo el esan Absent Cefalu Absent/Jones Yes Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $2,426,389.17.
c. 2019 Heavenly Tank Improvements Project (Julie Ryan, Engineering Department Manager) — IViie Ryan
presented details regarding the 2019 Heavenly Tank Improvement Project.
Moved _Jones/Second Sheehan/Vogelgesang Absent(Cefalu Absent/Jones Yes/Sheehan
Yes Exline Yes to waive minor deviations in the Bid and award project to the lowest responsive,
responsible bidder, Haen Constructors, in the amount of $968,255.
STANDING AND AD-HOC COMMITTEE REPORTS:
None
REGULAR BOARD MEETING MINUTES June 6, 2019
PAGE -3
BOARD MEMBER REPORTS:
Director Exline provided information regarding an organization that has performed solar evaluations
free of charge to several agencies in the community. This organization is now interested in performing
a solar evaluation for the District. The solar Memorandum of Understanding will be discussed at the
Operations Committee and brought to the Board at a future meeting.
Director Jones reported he recently participated in a Rim Fire Tour presented by the United States
Forest Service and Sierra Nevada Conservancy. He further provided an overview of the Association
of California Water Agencies' (ACWA) Conference he attended along with District staff in May.
Shannon Cotulla provided an update regarding the District's Groundwater Sustainability Plan. He
further provided an update regarding the status of the proposed statewide water tax.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
John Thiel reported the District has submitted a revised project list to EI Dorado County Water Agency
for the next fiscal year.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
Provided a staff update and introduced Brent Goligoski, successful candidate for the
Associate Engineer Position
Provided a report regarding the South Shore Fire Protection Taskforce efforts
Provided a report regarding the California Tahoe Alliance, a coordinated effort to identify,
coordinate and advocate for state funding opportunities as they become available. This is a
local effort and a proposal will be brought forward at a future Board Meeting.
STAFF/ATTORNEY REPORTS:
Brian Bartlett provided a short PowerPoint presentation regarding security updates. Shelly Thomsen
provided an update regarding public affairs efforts on behalf of the District. The Wildfire Safety Expo is
scheduled for Saturday, June 15, from noon to 3 p.m. at the TJ Maxx parking lot. The District is now a
member of both Chambers of Commerce as part of the District's outreach efforts. The California
Tahoe Conservancy (CTC) received a grant a few years ago, to implement fuels reduction. The
District's property surrounding the Wastewater Treatment Plant has been identified as a high
hazardous fuels location and the CTC will be using grant funds to address this. She further provided a
Liberty Utilities street light update including a short history. Letters have been mailed to 350 street light
customers and the District has received complaints from two very unhappy customers, which she
reported to the Board.
Julie Ryan introduced Christine Larrance, Engineering Intern.
BREAK AND ADJOURN TO CLOSED SESSION: 3:15 p.m.
RECONVENE TO OPEN SESSION: 3:35 p.m.
CLOSED SESSION:
a. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: John Thiel/General Manager; Paul Hughes, Chief
Financial Officer; Shannon Cotulla, Assistant General Manager; and Nancy A. Hussmann,
Human Resources Director.
REGULAR BOARD MEETING MINUTES June 6, 2019
PAGE - 4
No reportable Board action
b. Pursuant to Government Code Section 549.57(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with the Management Group. Present at this Closed
Session will be Agency Negotiators: John Thiel/General Manager; Paul Hughes, Chief
Financial Officer; Shannon Cotulla, Assistant General Manager; and Nancy A. Hussmann,
Human Resources Director.
No reportable Board action
ADJOURNMENT: 3:36 p.m.
e
Kelly S han, Board Vice President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District