07-03-2019 SpecialSOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
SPECIAL MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 3, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 9:07 a.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Jim Hilton, Star Glaze,
Julie Ryan, Mike Chieffo, Doug VanGorden, Bren Hoyle, Stephen Caswell, Shelly Thomsen,
Debbie Henderson
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Director Exline requested he be included on the review for Item 4a.
Director Sheehan arrived at 9:09 a.m.
CONSENT CALENDAR:
Moved Exiine Second Exline Vo ell esan Yes Cefaiu Yes Jones Yes Sheehan Yes Exline Yes to
approve the Consent Calendar as presented.
a. CLIMATE ADAPTATION PLAN DEVELOPMENT
(Lynn Nolan, Grants Coordinator)
Approved the Scope of Work for Kennedy Jenks, Inc., to develop a Climate Adaptation Plan
related to the 10 -year South Tahoe Public Utility District's Capital Improvement Plan in the
amount of $34,073.
b. TAHOE KEYS PUMP STATION DEWATERING ANALYSIS
(Stephen Caswell, Principal Engineer)
Authorized staff to increase the cost ceiling for Task Order No. 17 with Construction Materials
Engineers, Inc., by $14,165 for dewatering analysis at the Tahoe Keys Pump Station.
SPECIAL BOARD MEETING MINUTES July 3, 2019
PAGE - 2
C. WASTEWATER TREATMENT PLAN EMERGENCY GENERATOR REPLACEMENT PROJECT SPECIAL
INSPECTION/INSPECTION ASSISTANCE
(Stephen Caswell, Principal Engineer)
Authorized staff to increase the cost ceiling for Task Order No. 18 with Construction Materials
Engineers, Inc., by $10,000 for inspection services for the Wastewater Treatment Plant
Emergency Generator Replacement Project.
d. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3113-19, (supersedes Resolution No. 3088-18) adopting the District's
Investment Policy.
e. COMPUTER EQUIPMENT FOR FISCAL YEAR 2019/202
(Brian Bartlett, Network/Telecom Systems Administrator and Bren Hoyle, Information Technology Support Specialist)
Authorized purchase of budgeted computers and servers for the estimated amount of $84,600
(including tax).
REGULAR BOARD MEETING MINUTES: JUNE 20, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 20, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Larch Avenue Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager) -Julie
Reran provided details regarding the proposed Larch Avenue Sewer Pipeline Emergency Repair
project and addressed questions from the Board. Staff has determined that the high
groundwater has created an urgency and necessary emergency action requested today.
Moved Jones Second Vo el esan Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Exline Yes to (1) Determine an emergency exists pursuant to Section 1102 of the Public
Contact Code; (2) Determine substantial evidence has been presented to authorize an
exception be made pursuant to Section 22050 of the Public Contract Code that this emergency
will not permit a delay resulting from a competitive solicitation for bids and that this action is
necessary to respond to the emergency; (3) Adopt Resolution No. 3114-19 delegating authority
to the General Manager and Assistant General Manager/Engineer to order any action
necessary to respond to this emergency; (4) Determine this project is exempt from California
Environmental Quality Act CEQA pursuant to Public Resource Code section 210808(b) (2); and,
(5) Approve expenditures necessary to start emergency repairs, estimated to be $100,000. .
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to approve Payment of Claims in the amount of $2,018,816.28.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Exline reported the PCE meeting on June 26, 2019, was very informative.
President Vogelgesang reported he would like to serve on the Alpine County Ad -Hoc Committee
and Director Exline agreed.
BOARD MEMBER REPORTS:
None
SPECIAL BOARD MEETING MINUTES July 3, 2019
PAGE -3
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The EI Dorado County Water Agency meeting scheduled for July 10, 2019, is cancelled and the
August 14, 2019, meeting is scheduled at the District.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update and Shelly Thomsen responded to questions from the Board regarding
a Tahoe Daily Tribune Letter to the Editor.
• He participated on a panel for a Community Meeting regarding fire preparedness and the
Tahoe Neighborhood Group last Tuesday, June 25, 2019, at the Senior Center. Senator Dahl
presented at the meeting and is proving to be an effective advocate for fire issues in
Sacramento.
• Provided a presentation to Tahoe Regional Planning Agency (TBPA) last Wednesday, which
was positively received. The District continues to work with TRPA on many programs and
projects. The TRPA Advanced Planning Committee has asked John Thiel to present to them on
Wednesday, July 10, along with presenting to Tahoe Resource Conservation District (TRCD)
July 9, 2019.
• Provided details regarding the PCE Public Meeting at City Council Chambers on June 26,
including details regarding the next steps. Attorney Kvistad reported regarding the Technical
Advisory Committee (TAC) Meeting held on Friday, June 28, with many local representatives in
attendance. The Groundwater Modeling Report from Desert Research Institute (DRI) is
complete and being distributed.
STAFFIATTORNEY REPORTS:
Mike Chieffo provided a report regarding the Keller Booster Station, lost Pump No. 1, along with
Shannon Cotulla who addressed questions from the Board and provided details regarding additional
backup pumps.
Shelly Thomsen informed the Board that the first billings to include the recently adopted rate
increases are being mailed, which will produce high call volumes for Customer Service. The 4'" of July
Parade is tomorrow starting at 10 a.m. at Ski Run Boulevard.
BREAK AND ADJOURN TO CLOSED SESSION: 9:45 a.m.
RECONVENE TO OPEN SESSION: 10:30 a.m.
a. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation (one case).
No re ortable Board action
ADJOURNMENT: 10:31 a.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, CI rk of the pard
South Tahoe Public Utility District