08-01-2019 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, August 1, 2019 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Larch Avenue Sewer Pipeline Emergency Repair
(Julie Ryan, Engineering Department Manager)
Continue emergency action to replace approximately 100 linear feet of sewer pipe on
Larch Avenue near Sonora Avenue pursuant to Resolution No. 3114-19.
b. Geronimo Way Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager)
(1) Determine an emergency exists pursuant to Section 1102 of the Public Contact
Code; (2) Determine substantial evidence has been presented to authorize an
exception be made pursuant to Section 22050 of the Public Contract Code that this
emergency will not permit a delay resulting from a competitive solicitation for bids and
that this action is necessary to respond to the emergency; (3) Adopt Resolution No.
3117-19 delegating authority to the General Manager and Assistant General
Manager/Engineer to order any action necessary to respond to this emergency; (4)
Determine this project is exempt from California Environmental Quality Act pursuant to
Public Resource Code section 210808(b)(2); and, (5) Approve expenditures necessary
to start emergency repairs, estimated to be $250,000.
REGULAR BOARD MEETING AGENDA – August 1, 2019 PAGE – 2
c. 2019 Rocky Point II Waterline Replacement Project (Rebid) (Julie Ryan, Engineering Department Manager)
Award project to the lowest responsive, responsible bidder.
d. Temporary Engineering Staffing
(Julie Ryan, Engineering Department Manager)
Authorize staff to extend the term for the Part-Time Engineer, for a duration not to
exceed ten months, and in an amount not to exceed $60,000.
e. Water and Sewer Field Operations Department Staffing
(Jeremy Rutherdale, Pump Station Supervisor and Chris Stanley, Manager of Field Operations)
Authorize staff to hire an additional Pump Station Operator in the Water and Sewer Field
Operations Department.
f. Grants Department Staffing
(Lynn Nolan, Grants Coordinator and Paul Hughes, Chief Financial Officer)
Authorize District staff to bring the position of part-time Grants Assistant in house and
convert to full-time in May 2020.
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $3,100,393.81.
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. CEO Roundtable
c. California Tahoe Alliance
d. Tahoe Keys Property Owners Association
e. Lakeside Park
f. City Paving Plans
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Billing of Sewer Units (Tim Bledsoe, Customer Service Manager)
b. Public Affairs Update (Shelly Thomsen, Public Affairs/Conservation Manager)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
07/18/19 – 2:00 p.m. Regular Board Meeting at the District
07/18/19 – 10:00 a.m. – Ad-Hoc City Council Committee Meeting at the City
Future Meetings/Events
08/12/19 – 3:30 p.m. Operations Committee Meeting at the District
08/13/19 – 12: 00 noon Employee Communications Committee Meeting (Vogelgesang Representing)
08/14/19 – 10:00 a.m. El Dorado County Water Agency Meeting at the District
08/15/19 – 9:00 a.m. Special Board Meeting at the District
08/15/19 – 2:00 p.m. Western Caucus Members Public Meeting at the District
REGULAR BOARD MEETING AGENDA – August 1, 2019 PAGE – 3
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED
CV06-0055-GW, United States District Court for the Central District of California.
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
c. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation (one case).
d. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Potential Litigation (two cases).
ADJOURNMENT (The next Special Board Meeting is Thursday, August 15, 2019, at 9:00 a.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – August 1, 2019 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, August 1, 2019
ITEMS FOR CONSENT
a. TEMPORARY HELP FOR CUSTOMER SERVICE DEPARTMENT
(Tim Bledsoe, Manager of Customer Service)
Approve a Contract with Blue Ribbon Personnel Services for a temporary Customer Service
Representative in the estimated amount of $25,000.
b. TAHOE KEYS AND UPPER TRUCKEE BIOLOGICAL ASSESSMENT
(Stephen Caswell, Principal Engineer)
Authorize staff to increase the cost ceiling for Task Order No. 13 with Sierra Ecotone Solutions
for preparation of a Biological Assessment for the Tahoe Keys and Upper Truckee Pump
Stations Design Project in the amount of $5,300.
c. 2019 LOCAL HAZARD MITIGATION PLAN UPDATE
(Shannon Cotulla, Assistant General Manager)
Approve Resolution No. 3116-19 adopting the 2019 Local Hazard Mitigation Plan Update.
d. SIERRA ENERGY AND WATER CONSERVATION AGREEMENT FOR WATER WISE HOUSE CALLS (Shelly Thomsen, Public Affairs and Conservation Manager)
Approve the Contract Service Agreement with Sierra Energy and Water Conservation to
complete Water Wise House Calls in the amount of $20,000.
e. TAHOE WATER SUPPLIERS ASSOCIATION MEMBERSHIP DUES (Shelly Thomsen, Public Affairs and Conservation Manager)
Approve membership dues for the Tahoe Water Suppliers Association in the amount of
$14,920.
f. LIBERTY UTILITIES STREET LIGHTS (Tim Bledsoe, Manager of Customer Service)
Direct staff to provide notice to Liberty Utilities of the District’s intention to discontinue street
light service billing and notify Liberty Utilities to terminate the street light service accounts in the
District’s name as of October 1, 2019.
g. REGULAR BOARD MEETING MINUTES: July 18, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve, July 18, 2019, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Temporary Help for Customer Service Department
REQUESTED BOARD ACTION: Approve a Contract with Blue Ribbon Personnel Services
for a temporary Customer Service Representative in the estimated amount of $25,000.
DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel
Services for a temporary employee in the Customer Service Department from
approximately August 15, 2019, through February 15, 2020. The Customer Service
Department will be short staffed due to an employee going on leave, billing conversion
and cross-training issues during this time period. This temporary employee will assist the
Customer Service Department by answering telephone calls, taking payments and
responding to routine questions from the public. Additionally, this temporary employee
will be working on technical projects such as updating records in the billing software
database, scanning the necessary customer information and other special projects as
required. This employee would work 40 hours per week, not to exceed 999 hours.
SCHEDULE: Approximately August 15, 2019 through February 15, 2020
COSTS: $25,000
ACCOUNT NO: 50/50 60-4405
BUDGETED AMOUNT AVAILABLE: Requires the use of contingency funds
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
1
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Tahoe Keys and Upper Truckee Biological Assessment
REQUESTED BOARD ACTION: Authorize staff to increase the cost ceiling for Task Order
No. 13 with Sierra Ecotone Solutions for preparation of a Biological Assessment for the
Tahoe Keys and Upper Truckee Pump Stations Design Project in the amount of $5,300.
DISCUSSION: The District entered into an Agreement with Sierra Ecotone Solutions to
prepare the environmental documentation in support of the District’s State Revolving
Fund (SRF) application. Since entering into the Agreement with Sierra Ecotone Solutions,
the State Water Resources Control Board has requested the District prepare additional
documentation on another project to meet their requirements.
This request would authorize completion of the additional documentation for this
project so that the District’s SRF application would be accepted by the State upon
initial review.
SCHEDULE: Completed by September 30, 2019
COSTS: $5,300
ACCOUNT NO: 1030-7055 (TKSPSR); 1030-7056 (UTSPSR)
BUDGETED AMOUNT AVAILABLE: $35,835; $30,000
ATTACHMENTS: Amendment A to Task Order No.13
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
2
3
4
5
6
Shannon Cotulla
January 19, 2017
Page 2
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Shannon Cotulla, Assistant General Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: 2019 Local Hazard Mitigation Plan Update
REQUESTED BOARD ACTION: Approve Resolution No. 3116-19 adopting the 2019 Local
Hazard Mitigation Plan Update.
DISCUSSION: In 2008, the South Tahoe Public Utility District (District) prepared a Local
Hazard Mitigation Plan (Plan) in accordance with Federal Emergency Management
Agency (FEMA) guidelines and requirements. The Plan provides a blueprint for future
hazard mitigation, defined as, “any sustained actions to reduce or eliminate the long-
term risk to human life and property from a range of hazards.” The District formally
adopted the Plan in 2009.
District staff have reviewed and updated the Plan and it was adopted by the Board of
Directors in January 2017. After submission to the California Office of Emergency)
Services (CAL OES , both CAL OES and the Federal Emergency Management Agency
(FEMA) had suggested changes/additions to the plan. District staff implemented these
changes to the plan and received notice from CAL OES and FEMA that the plan was
approved and ready for adoption.
Staff requests that the Board approve Resolution No. 3116-19 to adopt the 2019 Local
Hazard Mitigation Plan Update.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3116-19; Due to its length, the plan can be obtained
from the Board Clerk upon request.
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
7
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
RESOLUTION NO. 3116-19
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE LOCAL HAZARD MITIGATION PLAN
WHEREAS, the South Tahoe Public Utility District (District), South Lake Tahoe,
California, has experienced disasters that have damaged District properties, displaced
citizens and businesses, and presented general public health and safety concerns; and
WHEREAS, the District has prepared an updated Hazard Mitigation Plan that
outlines the District’s options to reduce overall damage and impact from natural, and
technological hazards; and
WHEREAS, the Disaster Mitigation Act of 2000 (Public Law 106-390) established
requirements for pre- and post disaster hazard mitigation programs; and,
WHEREAS, the plan was developed as a condition of receiving Project Impact grant
monies; and,
WHEREAS, adoption of the plan will make the District eligible for federal hazard
mitigation project grants; and,
WHEREAS, the South Tahoe Public Utility District must coordinate its planning
efforts with local, regional, state and federal entities with interest or impacts in this
planning effort; and,
WHEREAS, the Hazard Mitigation Plan has been made available to and reviewed
by community residents, business owners, and federal, state and local agencies, and
has been revised to reflect their concerns;
8
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
NOW, THEREFORE, BE IT RESOLVED, that the Hazard Mitigation Plan is hereby
adopted as an official plan of the South Tahoe Public Utility District.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3116-19 was duly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regularly scheduled meeting held on the
1st day of August, 2019, by the following vote:
AYES:
NOES:
ABSENT:
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
____
Marla Sharp, Assist Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3116-19
Page 2
August 1, 2019
9
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Shelly Thomsen, Public Affairs and Conservation Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Sierra Energy and Water Conservation Agreement for Water
Wise House Calls
REQUESTED BOARD ACTION: Approve the Contract Service Agreement with Sierra
Energy and Water Conservation to complete Water Wise House Calls in the amount of
$20,000.
DISCUSSION: South Tahoe Public Utility District offers free Water Wise House Calls to help
identify leaks, install water efficient faucets and showerheads, and identify additional
opportunities for water savings. With the installation of meters and the launch of the
WaterSmart portal alerting customers of leaks, this service has been in high demand.
The contractor that performs this service also works for Liberty Utilities. As such,
customers receive an energy efficiency audit during the same visit. This streamlines the
process for the customer and allows non-traditional participants access to our water
conservation program. Last year, Sierra Energy and Water Conservation performed 350
Water Wise House Calls for customers, providing substantial water savings and
exceptional customer service.
Staff recommends the Board’s support to continue offering this service by renewing the
Contract Service Agreement with Sierra Energy and Water Conservation in the amount
of $20,000.
SCHEDULE: July 1, 2019, through June 30, 2020
COSTS: $20,000
ACCOUNT NO: 50/20 46-4405
BUDGETED AMOUNT AVAILABLE: $94,500
ATTACHMENTS: Sierra Energy and Water Conservation Contract Service Agreement
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
10
Sierra Energy and Water Conservation Agreement # 3005-A
July 2019 through June 2020
Contract Services Agreement
This contract Services Agreement (“Agreement”) is entered into by and between South Tahoe
Public Utility District (“District”), having offices at 1275 Meadow Crest Drive, South Lake Tahoe,
CA 96150 and Sierra Energy and Water Conservation (“Contractor”), doing business in South
Lake Tahoe, CA, for the provision of the services specified in this Agreement and performed in
accordance with the terms and requirements specified herein.
1.SCOPE. Contractor agrees to perform for District, and District agrees to pay Contractor
for, the services described in Schedule A, attached hereto and by this reference
incorporated herein (the “Contract Services”). Contract Services includes those services
requested by the District and provided by the Contractor under this agreement.
2.FEES. Aggregate fees to be paid for Contract Services under the agreement shall not
exceed $20,000, without written authorization from District. The Contractor shall
invoice quarterly. Residential audits will be completed for $57 per audit.
3.TERM: July 1, 2019 to June 30, 2020
4.CONTRACTOR RESPONSIBILITIES. Contractor shall perform the Contract Services in
accordance with prudent business practices (those practices generally accepted by the
electric and water utility industry), and all permits, regulatory requirements, applicable
laws, and all terms and conditions set out in this Agreement.
5.INDEPENDENT CONTRACTOR. Contractor shall perform and execute the provisions of
this Agreement as an independent contractor and shall not be an agent or employee of
District. Contractor shall have the sole right to supervise, manage, operate, control, and
direct performance of the details incident to its duties under this Agreement.
6.COMPLIANCE WITH LAWS. Contractor shall comply with all applicable laws and
regulations including health and safety laws, codes and regulations. Contractor shall use
its best efforts to eliminate or abate health or safety hazards created by or otherwise
resulting from its performance of the Contract Services, and to prevent injury or damage
to others or their property. Contractor shall be responsible for compliance with all
environmental laws and regulations. Contractor shall be responsible for preventing any
releases from worksites and shall handle and dispose of all materials, equipment and
wastes in an environmentally responsible manner.
7.INSURANCE. Contractor shall maintain valid insurance coverage in full force and effect,
without interruption during the term of this Agreement subject to the requirements,
limits and minimum levels listed below:
11
(i)Automobile Liability Insurance for the vehicles used by Contractor in the
performance of the Contract Services.
(ii)Commercial/ Comprehensive General Liability Insurance with a minimum
combined single occurrence limit of $1,000,000 and a $2,000,000 aggregate.
Contractor shall provide a Certificate of Insurance for each of the aforementioned
insurance policies and shall make copies of these policies available to the District upon
written request.
8.INDEMNIFICATION.
A.Contractor. Contractor shall indemnify to the fullest extent of the law, defend (at
Contractor’s sole cost and expense), protect and hold harmless District, all
subsidiaries, divisions and affiliated companies of the District, and all of such parties’
representatives, partners, designees, officers, directors, shareholders, employees,
consultants, agents, successors and assigns, and any other party with an interest in
the Contract Services from and against any and all claims, demands, obligations,
damages, actions, causes of action, suits, losses, judgments, fines, penalties,
liabilities, costs and expenses to the extent arising from any act or omission of
Contractor relating to the performance of Contract Services provided under this
Agreement or the presence of Contractor on the work site, whether such claims
arise in contract, tort or other form or legal theory. Contractor’s duty to defend
hereunder is wholly independent of and separate from the duty to indemnify and
such duty to defend exists regardless of any ultimate liability of Contractor. Such
defense obligation shall arise immediately upon written notice of any such claim
being provided to Contractor.
B.District. District shall indemnify and hold harmless, to the fullest extent permitted
by law, Contractor and all of Contractors representatives, partners, designees,
officers, directors, shareholders, employees, subcontractor(s), consultants, agents,
successors and assigns, from and against any and all claims to the extent arising
from any breach by District of its obligations under this Agreement, whether such
claims arise in contract, tort or other form or legal theory.
9.CONFIDENTIALITY. Contractor shall at all times during the term of the Agreement and
thereafter, hold in strictest confidence all Confidential Information. Contractor shall not
use, nor disclose to any person, firm or corporation without written authorization from
District, any Confidential Information of District except as required to be disclosed under
operation of law, governmental regulation, or court order, provided Contractor first
gives District notice and a reasonable opportunity to secure confidential protection of
such Confidential Information. Contractor shall obtain explicit written authorization
prior to disclosure of any Confidential Information to be shared for the benefit of
District or as necessary in carrying out the Contract Services. “Confidential Information”
shall mean any District customer information, system information, design drawings,
12
proprietary information, technical data, trade secrets or know-how, including but not
limited to: research, product plans, products, services, markets, software,
developments, inventions, processes, formulas, technology, designs, drawings,
engineering, hardware/software configuration information, marketing, profit or
financial information, business model, future business plans, and other business
information disclosed to Contractor by District either directly or indirectly in writing,
orally or by drawings or through observation. Confidential Information shall include
third party confidential and proprietary information which has been entrusted to
District and for which District has an obligation to maintain confidentiality. Confidential
Information does not include any of the foregoing items which have become publicly
known and made generally available through no wrongful act of the Contractor.
10.INVOICING AND PAYMENT. Contractor shall invoice District quarterly for the Contract
Services provided during the preceding quarter. Invoices shall be submitted not later
than the 20th day of the following quarter for quarterly invoicing. Each invoice shall
provide supporting documentation which details the costs for Contract Services, the
location of services, the specific services provided at each location and other relevant
details which support the invoice amount. District shall remit payment to Contractor for
each invoice within 30 days of receipt of such invoice; District shall make reasonable
efforts to shorten payment times when possible. Invoice payment shall not be
unreasonably withheld and the District and the Contractor agree that invoice
adjustments and corrections may be made the following month on a separate invoice in
order to correct billing matters. Only upon written notice to Contractor, does the
District reserve the right to withhold payment related to disputed amounts or until the
receipt of appropriate documentation of charges for portions of invoices or entire
invoices.
11.TERMINATION.
A.Termination for Cause. Either Contractor or District may terminate this Agreement
upon written notice to other for a material breach which has gone uncured for thirty
(30)days after receipt of written notice identifying the material breach. Termination
is in addition to any other remedies that may be available.
B.Termination for Convenience. Either the Contractor or District may terminate this
Agreement for theirconvenience upon thirty (30) days' written notice without regard
to any fault or failure to perform by any party. In the event of such termination, the
exclusive remedy of Contractor shall be the prompt payment by the District of
compensation for the Contract Services furnished up to the date of termination.
13
12.DESIGNATED REPRESENTATIVE. District may designate from time to time a Designated
Representative who shall be authorized to act on the District's behalf as the District's
representative with the Contractor. Contractor shall not be entitled to rely on any other
person's instructions in performing its obligations hereunder. By written notice to
Contractor, District may add or change District’s Designated Representative.
District hereby designates:
Shelly Thomsen
Public Affairs and Conservation Manager
1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150
530-543-6208
Contractor hereby designates:
Sten Seemann
Program Manager
2309 Sutter Tr
South Lake Tahoe, CA 96150
530-539-4050
The Parties, for good and valuable consideration, agree to the above terms and
conditions set forth in this Agreement including the provisions set out in Schedule A
included herein.
DISTRICT: CONTRACTOR:
______________________________ _______________________________
By: Shelly Thomsen, Public Affairs
and Conservation Manager
South Tahoe Public Utility District
Date:__________________________
By: Sten Seemann
Sierra Energy and Water Conservation
Date:___________________________
14
SCHEDULE A
Services to be performed:
1.Obtain and schedule audit requests through solicitation at various events in the area.
2.Provide educational water conservation information, literature, rebate paperwork, etc.
3.If the house is metered, check WaterSmart to determine if there is a leak and rate of the
leak before going to the property. Once at the property, turn-off all the water in the
house and check the meter to see if water is leaking. Document if a leak is detected and
where it is located. .
4.If leak was detected, ask the homeowner where the water shut-off valve is located and
check to see if it is leaking. If leaking, encourage homeowner to check to make sure the
valve is fully open or close. If valve is fully open and still leaking, encourage homeowner
to call a plumber to repair.
5.Perform toilet leak tests with blue dye tablets on all toilets. If there is a leak, investigate
the flapper, clean flapper if appropriate, provide free replacement flapper if it will work
on the toilet and instruct resident how to install the flapper, or suggest they replace the
toilet or hire someone to repair the existing toilet.
6.Provide toilet tank displacement bags as appropriate.
7.Encourage resident to allow Contractor to install free, water-conserving 1.5 gallons per
minute (gpm) shower heads on all showers. Check for leaks. Encourage resident to allow
Contractor to install free water-conserving 1.5 gpm kitchen and 1.0 gpm faucet aerators
where possible. Check for leaks.
8.Inspect clothes washing machine and provide information on HE upgrade and rebates.
Suggest running both the clothes washer and dishwasher with full loads.
9.Provide information on commercial water efficiency rebates if the resident owns a
business in town.
10.If house has outdoor irrigation, turn on irrigation system to check for leaks or over-
spraying. Assess irrigation system and provide information on fixing the irrigation
system as needed. Provide information on exterior water use efficiency, including the
District’s watering days, Water Wise Landscape Consultations, Turf Buy Back Program,
and outdoor rebates.
11.Provide hose nozzles if needed.
12.Maintain an inventory of 1.5 gpm shower heads, 1.5 gpm kitchen faucet aerators and
1.0 gpm bathroom sink aerators. Store the shower heads, aerators and a two month
supply of toilet tank displacement bags, flappers, dye tablets, and literature.
13.Quarterly invoice the District for the above work and devices Contractor procures, such
as shower heads and faucet aerators. Provide a spreadsheet of customers serviced with
15
name, address, APN, phone and email (if available), leak information and recommended
action, and a list of items installed or provided.
16
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Shelly Thomsen, Public Affairs and Conservation Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Tahoe Water Suppliers Association Membership Dues
REQUESTED BOARD ACTION: Approve membership dues for the Tahoe Water Suppliers
Association in the amount of $14,920.
DISCUSSION: South Tahoe Public Utility District is one of ten water agencies that make
up the Tahoe Water Suppliers Association. As an Association, we work together to
protect the drinking water sources in the Tahoe Basin. Through the collaborative, we
distribute regional outreach messages and materials, share updates and collaboration
opportunities and identify potential risk to drinking water sources, such as herbicides
and PCE.
This year, the Association is launching a water bottle refill station rebate, cigarette butt
disposal bins, and continues to actively engage on treatment of aquatic invasive
species in Lake Tahoe. The District’s annual membership dues are $14,920.
SCHEDULE: July 1, 2019, through June 30, 2020
COSTS: $14,920
ACCOUNT NO: 2042-6250
BUDGETED AMOUNT AVAILABLE: $14,920
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
17
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Liberty Utilities Street Lights
REQUESTED BOARD ACTION: Direct staff to provide notice to Liberty Utilities of the
District’s intention to discontinue street light service billing and notify Liberty Utilities to
terminate the street light service accounts in the District’s name as of October 1, 2019.
DISCUSSION: Currently, Liberty Utilities bills the District monthly for street lights and the
District pays Liberty Utilities directly. The District then bills 353 Liberty Utilities’ customers for
street light services based on the lineal footage of serviced lands abutting upon public
streets. Liberty Utilities had a 147% increase in street light rates which the District passed
on to Liberty Utilities’ customers on July 1, 2019.
As directed by the District’s Board of Directors on July 18, 2019, District staff will notify the
353 Liberty Utilities’ customers of District plans to discontinue billing for street lights as of
October 1, 2019. The letter will include information about security lights and who to
contact at Liberty Utilities to pursue this option. Staff will also send a letter to Liberty
Utilities to terminate street light services effective October 1, 2019. This letter will go out
August 2, 2019, to meet Liberty Utilities’ 30 day notice requirement.
SCHEDULE: As outlined
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
18
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 18, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline Jim Hilton, Chris
Stanley, IV Jones, Jason Paul, Nancy Hussmann, Tim Bledsoe
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Brian Bartlett, Brent Goligoski, Shelly
Thomsen, Susan Rasmussen, Heidi Baugh, Chris Skelly, Debbie Noorda, Theresa Sherman, Lynn Nolan,
Debbie Henderson, Ivo Bergsohn, Stephen Caswell, Jim Hilton, Chris Stanley, IV Jones, Jason Paul,
Nancy Hussmann, Tim Bledsoe
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar as presented.
a.TEMPORARY GRANTS ASSISTANT POSITION
(Lynn Nolan, Grants Coordinator)
Approved Purchase Order for Blue Ribbon Personnel Services for a Temporary Grants Assistant
in the estimated amount of $32,000.
b.CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3115-19 which incorporates the Pay Listing by Position for the pay
listing effective June 27, 2019.
19
REGULAR BOARD MEETING MINUTES July 18, 2019 PAGE – 2
c.DIAMOND VALLEY DITCH SIPHON REHABILITATION
(Trevor Coolidge, Associate Engineer and Jim Hilton, Water Reuse Manager)
Authorized staff to advertise for bids for the Diamond Valley Ditch Siphon Rehabilitation
Project.
d.2019 HEAVENLY TANK IMPROVEMENTS PROJECT-SITE USE AGREEMENT
(Brent Goligoski, Associate Engineer)
Approved the Site Use Agreement between The Vail Corporation and South Tahoe Public
Utility District.
e.TYLER NEW WORLD FINANCIAL SOFTWARE
(Paul Hughes, Chief Financial Officer)
Approved an increase to Purchase Order No. 2018-34 for Tyler New World Financial Software in
an amount not to exceed $40,000,
f.CALIFORNIA TAHOE ALLIANCE COST SHARING FOR STATE LOBBYING AND CONSULTING SERVICES
(John Thiel, General Manager)
Approved proposed Scope of Work from Sierra Business Council for lobbying and consulting
services in an amount not to exceed $17,000.
g.SPECIAL BOARD MEETING MINUTES: July 3, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 3, 2019, Minutes
PRESENTATION:
President Vogelgesang presented the Government Finance Officers Certificate of Achievement of
Excellence in Financial Reporting Award to the Finance Department.
ITEMS FOR BOARD ACTION
a.Larch Avenue Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Man) – Chris
Stanley provided details regarding the Larch Avenue Emergency Project. The District has
contacted several local contractors and found that G.B. General Engineering can perform the
work. Staff is currently working with G.B. General Engineering regarding the proper paperwork in
order to get started right away.
Moved Jones/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes
to continue emergency action to replace approximately 100 linear feet of sewer pipe on Larch
Avenue near Sonora Avenue pursuant to Resolution No. 3114-19.
b.2018 Water and Sewer System Improvements Project (Julie Ryan, Engineering Department Manager) –
John Thiel provided details regarding Changer Order No. 1 to Thomas Haen Company.
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/ Sheehan Yes/Exline
Yes to approve Change Order No. 1 to Thomas Haen Company in the amount of $152,413.04.
c.Solar Energy and Economic Development Memorandum of Understanding (Shelly Thomsen, Public
Affairs and Conservation Manager) – Shelly Thomson provided a brief history regarding the recent
Sustainable Energy and Economic Development Fund (SEED) presentation and the proposed
Memorandum of Understanding for approval today, as well as addressed questions from the
Board.
20
REGULAR BOARD MEETING MINUTES July 18, 2019 PAGE – 3
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline
Yes to approve the Memorandum of Understanding between the District and The Sustainable
Energy and Economic Development Fund, administered by Strategic Energy Innovations, and
authorize staff and legal counsel to negotiate and incorporate final terms and conditions.
d.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline
Yes to approve Payment of Claims in the amount of $3,307,220.85.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Sheehan reported she and Director Cefalu attended the Finance Committee meeting at
1:00 p.m. today to discuss the Grants Department. The current Coordinator is retiring in 2021 and
restructuring the Department now will allow for a smoother transition. Paul Hughes provided details
regarding the cost of restructuring, which is anticipated to save money. An Agenda Item will be
brought forward at the August 1, 2019, Board meeting regarding this transition.
President Vogelgesang reported he and Director Cefalu met with the Ad-Hoc City Council
Committee this morning at 10 a.m. at the City of South Lake Tahoe. The discussion focused mainly on
street lights and the District continuing or discontinuing the street light billing for Liberty Utilities. A
Committee recommendation will be brought forward at the August 1, 2019, Board meeting.
The Ad-Hoc Committee also discussed fire issues, the Lake Tahoe Summit and funding for street
paving.
BOARD MEMBER REPORTS:
Director Exline reported he attended the Tahoe Climate Adaptation Action Plan Meeting on July 16,
at the District and found it to be informative.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the July 10, 2019, meeting was cancelled and the August 14, 2019,
meeting is scheduled at the District. Melonie Guttry will post a Notice of Quorum for the August 14
meeting and send a reminder email the week prior to the meeting.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
•Provided a staff update
•He presented to the Tahoe Resource Conservation District (TRCD) recently and he provided
details.
•He provided details regarding his recent presentation to Tahoe Regional Planning Agency
Advisory Planning Commission.
•He provided details regarding the Tahoe Interagency Executives Steering Committee held on
Thursday, July 11, 2019.
STAFF/ATTORNEY REPORTS:
Nancy Hussmann presented information regarding the first renewal for the Joint Powers Insurance
Authority (JPIA) Worker’s Compensation, and detailed cost savings to the District from this program.
Tim Bledsoe provided an update regarding the July 1, 2019, District rate increases and feedback the
Customer Service Department has received from the rate payers.
21
REGULAR BOARD MEETING MINUTES July 18, 2019 PAGE – 4
Shelly Thomsen reported the Lake Tahoe Summit is scheduled for Tuesday, August 20 - please RSVP
to Melonie Guttry by August 14, if you wish to attend. The Western Caucus Foundation Roundtable
and Field Tour will begin August 14, with a reception at Zephyr Cove. This is followed by a Roundtable
Meeting at the District on August 15 at 2 p.m. The program will finish with a lakeview reception on
Thursday, August 15, location to be announced. The schedule will be emailed later this afternoon.
Board Members who would like to attend please contact Melonie Guttry to RSVP.
The District’s Facebook page has been launched, please take a look.
The California Tahoe Conservancy (CTC) submitted a grant for hazard fuel reduction, which has
been awarded and the District property surrounding the Wastewater Treatment Plant (WWTP) has
been identified to be cleared under the grant. Letters were mailed to customers on Chinquapin and
Hank Monk last week alerting them that the CTC will be marking trees on the District’s 100 acres
surrounding the WWTP, with plans next summer to remove dead/dying trees, dense shrubs, and some
live trees for hazard fuel reduction.
Chris Stanley, IV Jones and Jason Paul presented camera photos and video of sewer lines that are
on the enhanced cleaning list and addressed questions from the Board. This particular line is located
on Geronimo Way, where groundwater is infiltrating the line. Staff is in the process of evaluating
options to repair the line.
Ivo Bergsohn reported that the California Department of Water Resources (DWR) completed its
detailed assessment of the District’s Groundwater Management Plan and approved this plan as an
Alternative Groundwater Sustainability Plan satisfying the objectives of the Sustainable Groundwater
Management Act (SGMA). This is a significant achievement which will allow the District to continue
groundwater management under this plan in compliance with SGMA. It will also allow the District to
continually improve and update this plan as groundwater conditions and groundwater concerns
change within our local groundwater basin. The Board, John Thiel and Attorney Kvistad
commended Ivo Bergsohn on this tremendous accomplishment.
BREAK AND ADJOURN TO CLOSED SESSION: 3:08 p.m.
RECONVENE TO OPEN SESSION: 3:30 p.m.
a.Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation (one case)
No reportable Board action
ADJOURNMENT: 3:31 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
22
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Larch Avenue Sewer Pipeline Emergency Repair
REQUESTED BOARD ACTION: Continue emergency action to replace approximately
100 linear feet of sewer pipe on Larch Avenue near Sonora Avenue pursuant to
Resolution No. 3114-19.
DISCUSSION: The Board declared the Larch Avenue Sewer Pipeline Emergency Repair
as an emergency on July 3, 2019.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the action is terminated, to determine by
a 4/5’s vote, that there is a need to continue the action. District staff will present a
report to the Board to request that the Board continue the emergency action to
replace approximately 100 linear feet of sewer pipe on Larch Avenue near Sonora
Avenue, depending on the status of the repair work.
SCHEDULE: Repairs to be completed as soon as possible
COSTS: Estimated at $100,000
ACCOUNT NO: 1030-8963
BUDGETED AMOUNT AVAILABLE: $400,000
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
23
Julie Ryan, Engineering Department Manager
August 1, 2019
Page 2
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Geronimo Way Sewer Pipeline Emergency Repair
REQUESTED BOARD ACTION: (1) Determine an emergency exists pursuant to Section
1102 of the Public Contact Code; (2) Determine substantial evidence has been
presented to authorize an exception be made pursuant to Section 22050 of the Public
Contract Code that this emergency will not permit a delay resulting from a competitive
solicitation for bids and that this action is necessary to respond to the emergency; (3)
Adopt Resolution No. 3117-19 delegating authority to the General Manager and
Assistant General Manager/Engineer to order any action necessary to respond to this
emergency; (4) Determine this project is exempt from California Environmental Quality
Act pursuant to Public Resource Code section 210808(b)(2); and, (5) Approve
expenditures necessary to start emergency repairs, estimated to be $250,000.
DISCUSSION: The sewer pipeline that runs northwest on Geronimo Way from the
intersection of West San Bernardino Avenue (Manhole UT1204) was recently videoed
by District staff as part of the closed-circuit television (CCTV) inspection of pipes on the
District’s Enhanced Cleaning List. The video showed that the upper approximately 190
linear feet of main was under water. However, due to the clarity of the water, the entire
250 foot length of pipe was able to be inspected. This inspection revealed severe
degradation to the pipe, including numerous holes, and prior repair bands visible from
the interior. District staff estimates that 20 gallons per minute of clear water (inflow and
infiltration, or “I&I”) is entering the pipe through holes in the main and laterals.
This pipeline had previously been identified by District staff as problematic and is on a
monthly cleaning schedule. This sewer pipeline is a 6 inch asbestos cement pipeline,
installed in a stream environment zone with known high groundwater conditions. The
pipe currently serves four customers and was installed in 1967. There is little slope to this
segment of main, and low points or “bellies” have developed which appear to have
contributed to the failure of the pipeline. This pipe was also installed deeper than
necessary on the upstream end. District staff believes that the age, soil and
groundwater conditions, and flat slope of the pipe have all contributed to the
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
24
Julie Ryan, Engineering Department Manager
August 1, 2019
Page 2
deterioration of the pipe. It is staff’s opinion that this pipe presents an imminent threat
to the public and the environment.
Staff recommends that this pipe be reconstructed along the entire length between
manholes, to correct the issues with slope and depth while correcting the issues with I&I.
Due to the high groundwater conditions, special equipment will be required to remove
and replace the affected segment of pipe. Rather than use District crews to perform
this work, staff recommends that the Board declare an emergency, waiving public
bidding and environmental quality notification requirements, and allowing staff to enter
into a Contract with the selected contractor as soon as possible.
SCHEDULE: As soon as possible
COSTS: Estimated at $250,000
ACCOUNT NO: 1030-8963
BUDGETED AMOUNT AVAILABLE: $400,000
ATTACHMENTS: Resolution 3117-19
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
25
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
RESOLUTION NO. 3117-19
A RESOLUTION OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECLARING AN EMERGENCY, AUTHORIZING CONTRACTS WITHOUT
BIDS, DELEGATING AUTHORITY TO ORDER EMERGENCY ACTION, AND
DETERMINING CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) EXEMPTION
WHEREAS, the South Tahoe Public Utility District (“District”) is engaged in the
collection and treatment of wastewater from its customers; and,
WHEREAS, the District’s sewer main on Geronimo Way (UT1204-1205) has been
identified by District staff as problematic and is on an enhanced (monthly)
maintenance schedule; and
WHEREAS, the District performed a closed-circuit television (CCTV) inspection that
identified holes in the pipe and flowing full of clear water; and
WHEREAS, District staff measured approximately 20 gallons per minute of water
entering the main, even though it only serves four customers; and
WHEREAS, this pipe was previously repaired in six (6) locations in 2013; and
WHEREAS, the condition of the pipe has continued to rapidly deteriorate since
2013, exposing the repair bands and more holes in the pipe wall; and
WHEREAS, the affected section of sewer pipeline is approximately 250 linear feet
of 6 inch asbestos cement pipeline; and
WHEREAS, there is little slope to the pipeline and low points or “bellies” have
developed which have contributed to the failure of the pipeline; and
WHEREAS, District Staff anticipates high groundwater along the entire 250 foot
length of sewer main; and
WHEREAS, it is District staff’s opinion that these factors provide evidence that the
bottom of the pipeline has completely failed along the affected section of the main
and indicate that replacement of the sewer pipeline is necessary.
WHEREAS, in accordance with Public Contract Code section 22050, substantial
evidence has been provided to the District, which demonstrates immediate action is
necessary to prevent this loss or impairment, repair these facilities, and enter into
26
Resolution No. 3117-19
August 1, 2019
Page 2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
agreements with contractors to design and perform such repair necessary to maintain
service, which will not permit a delay resulting from competitive solicitation for bids and
this action is necessary to respond to the emergency; and,
WHEREAS, emergency projects are exempt from the requirements of the
California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301
relating to existing facilities.
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS.
1.The damage to the Geronimo Way sewer pipeline is an unexpected
occurrence that poses a clear and imminent danger, which could lead to the loss or
impairment of health, property and essential services, and therefore constitute an
emergency, pursuant to section 1102 of the Public Contract Code.
2.Immediate action is required to address this emergency, including
action to procure the necessary equipment, services and supplies is necessary to
respond to the emergency, which will not permit a delay resulting from competitive
solicitation for bids.
3.The General Manager and Assistant General Manager/Engineer of
the District are hereby authorized and directed to order any action necessary and
appropriate to respond to the emergency including replacement of the pipeline, and
the procurement of any necessary equipment, services and supplies, without giving
notice for competitive bids to let contracts.
4.Emergency repairs related to the replacement of the pipeline is
necessary to maintain service and repair actions are necessary to mitigate the
emergency are thus exempt from the requirements of CEQA pursuant to Public
Resources Code section 21080(b)(2) relating to emergency repair to maintain service.
5.The General Manager and Assistant General Manager/Engineer are
hereby authorized to approve expenditures necessary to start emergency repairs,
estimated to be $250,000.
6.This Resolution shall take effect immediately.
27
Resolution No. 3117-19
August 1, 2019
Page 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly adopted and passed by the Board of Directors of the South Tahoe
Public Utility District at a regularly scheduled meeting held on the 1st day of August,
2019, by the following vote:
AYES:
NOES:
ABSENT:
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
__
Marla Sharp, Assist Clerk of the Board
South Tahoe Public Utility District
28
Julie Ryan
August 1, 2019
Page 2
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: 2019 Rocky Point II Waterline Replacement Project (Rebid)
REQUESTED BOARD ACTION: Award project to the lowest responsive, responsible
bidder.
DISCUSSION: On Thursday, June 13, 2019, six general contractors attended a
mandatory pre-bid meeting for the above Project. This Contract has several parts,
including the following:
•Rocky 2 Waterline Replacement - This portion of the project is located in the
vicinity of Larch and Shepherds avenue in the City of South Lake Tahoe. It
includes replacement of approximately 4,000 linear feet of small diameter
waterline with 8 inch waterline, installation of 9 fire hydrants where there were
none previously, replacement of 67 water services that have reached the end of
their useful lives, and restoration of surface features, including paving, within the
project area
•As-Needed Water and Sewer System Improvements - This portion of the project
will be performed at Staff direction on a time-and materials basis, to perform
work on the District’s systems that were unknown at the time of bidding.
•Sky Meadows Water Meter - This portion of the project installs a master meter,
including vault and appurtenances, for the Sky Meadows Development.
•Lakeland Village Water Meter Replacement - This portion of the project
replaces 2 failed water meters, abandons 1 water meter, and makes upgrades
to 2 vaults at the Lakeland Village complex.
•Tahoe Beach and Ski Water Meter Replacement - This portion of the project
installs a new 8 inch meter, including vault and appurtenances, at the Tahoe
Beach and Ski resort. Following this installation, District crews will abandon three
existing downstream meters.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
29
Julie Ryan
August 1, 2019
Page 2
•Rocky Point Pressure Reducing Valve (PRV) Replacement - This portion of the
project installs new 6 inch and 2 inch pressure reducing valves in a new vault,
with instrumentation, controls, communication and a hydrogenation unit, to
replace an existing 4 inch PRV in an undersized vault that has reached the end
of its useful life.
Bids were opened at the District offices on Tuesday, July 16, 2019, at 2:00 p.m. Two (2)
bids were received. The total bid amounts ranged from $2,358,141.50 to $2,536,438. The
Engineer’s Estimate for the project, based on recent bid results and general bidding
climate, is $2,376,712. A breakdown of the Engineer’s Estimate and Bid Tally is
attached.
Haen Constructors, Inc., (Haen) was the apparent low bidder. Staff is in the process of
reviewing the bids for conformance with bidding requirements, including
Disadvantaged Business Enterprise (DBE) Good-Faith Effort to comply with funding
requirements.
On July 23, staff received a timely bid protest from the second low bidder, Vinciguerra
Construction, Inc. Staff is reviewing it as well, and is planning to provide
recommendation to the Board regarding the protest prior to or at the Board Meeting.
Staff is planning to provide analysis and recommendation for bid award prior to or at
the Board Meeting.
SCHEDULE: Upon Board approval
COSTS: $1,449,106.50 (ROCKY2); $100,000(1030-8963); $100,000 (2030-8931); $106,725
(SKYMDW); $209,810 (LKLAND); $110,800 (TBANDS); $281,700 (PRVROC)
ACCOUNT NO: 2030-7053/ROCKY2; 1030-8963; 2030-8931; 2030-XXXX/SKYMDW; 2030-
8099/PRVROC; 2030-XXXX/LKLAND; 2030-XXXX/TBANDS
BUDGETED AMOUNT AVAILABLE: $1,488,000; $400,000; $500,000; $100,000
ATTACHMENTS: Bid Summary
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
30
Advertised on 5/31/19
Bid on 7/16/19
Item Description Unit Qnty
Engineers
Estimate
Haen
Constructors
Vinciguerra
Construction,
Inc.
Bid Schedule A: 2019 Rocky Point II Waterline Replacement REBID
1
Waterline Mobilization and Demobilization (Not to exceed 10% of Bid Schedule A,
excluding this item)LS 1 $100,000.00 $100,000.00 $100,000.00
2 Waterline Erosion Control LS 1 $15,000.00 $20,000.00 $15,000.00
3 Waterline Groundwater Dewatering LS 1 $5,000.00 $15,000.00 $10,000.00
4 Waterline Traffic Control LS 1 $25,000.00 $28,000.00 $25,000.00
5 Waterline Sheeting, Shoring and Bracing LS 1 $7,500.00 $15,000.00 $10,000.00
6 Waterline Potholing LS 1 $21,750.00 $30,000.00 $20,000.00
7 8-inch Water Main LF 3977 $437,470.00 $441,447.00 $497,125.00
8 ¾" Single Service EA 52 $156,000.00 $182,000.00 $156,000.00
9 1" Service for ¾" Double EA 4 $14,000.00 $15,200.00 $14,000.00
10 1" Single Service EA 8 $26,400.00 $26,400.00 $26,400.00
11 2" Service for 1" Double EA 2 $9,000.00 $8,400.00 $10,000.00
12 4" Single Service EA 1 $7,500.00 $6,200.00 $7,500.00
13 ¾" Base Water Meter Installation EA 5 $12,500.00 $11,000.00 $15,000.00
14 Add for Traffic-Rated Meter Installation EA 2 $1,000.00 $1,300.00 $1,000.00
15 Fire Hydrant Installed on New Main EA 6 $60,000.00 $73,800.00 $54,000.00
16 Fire Hydrant Installed on Existing Main EA 1 $11,000.00 $10,500.00 $10,000.00
17 Steven Lane and Keller Rd (P1, Sta ST 1+100; Ex. 6'Â LP)LS 1 $11,000.00 $13,000.00 $9,000.00
18 Larch Ave and Steven Ln (P1, Sta ST 2+75; New 8' & 6')LS 1 $13,000.00 $16,000.00 $11,000.00
19 Larch Ave and Figueroa Ln (P8, Sta LA 5+89; New 8')LS 1 $6,500.00 $5,500.00 $6,000.00
20 Larch Ave and Brian Ln (P8, Sta LA 8+47; New 8')LS 1 $12,500.00 $8,100.00 $12,000.00
21 Shepherds Dr and Steven Ln (P10, Sta SH 3+06; New 8' & 6')LS 1 $8,000.00 $7,600.00 $7,000.00
22 Shepherds Dr and Figueroa Ln (P11, Sta SH 5+67; New 8')LS 1 $11,500.00 $9,500.00 $12,000.00
23 Shepherds Dr and Brian Ln (P11, Sta SH 8+39; New 8')LS 1 $6,000.00 $6,100.00 $4,000.00
24 Abandon in place water mains and valves EA 6 $5,400.00 $5,400.00 $4,800.00
25 Non-Excavatable Rock Removal CY 350 $17,500.00 $10,500.00 $10,500.00
26 Waterline 4-inch Trench Patch SF 19148 $167,545.00 $177,119.00 $153,184.00
27 Waterline 2-inch Mill and Overlay SF 46823 $140,469.00 $163,880.50 $140,469.00
28 Waterline 3-inch Miscellaneous Patch Paving SF 120 $2,400.00 $2,160.00 $3,600.00
29 Waterline Contingency Work LS 1 $40,000.00 $40,000.00 $40,000.00
Subtotal $1,350,934.00 $1,449,106.50 $1,384,578.00
Bid Schedule B: Miscellaneous System Improvements
30 As-Needed Water System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00
31 As-Needed Sewer System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00
Subtotal $200,000.00 $200,000.00 $200,000.00
Added Alternate Bid Schedule C: 2019 Large Meter Installation - Sky Meadows
32 Sky Meadows Mobilization and Demobilization (Not to exceed 10% of Bid Schedule C, excludLS 1 $6,500.00 $5,000.00 $10,000.00
33 Sky Meadows Erosion Control LS 1 $2,000.00 $900.00 $3,500.00
34 Sky Meadows Groundwater Dewatering LS 1 $7,500.00 $1,200.00 $6,500.00
35 Sky Meadows Traffic Control LS 1 $1,000.00 $300.00 $7,500.00
36 Sky Meadows Sheeting, Shoring and Bracing LS 1 $5,000.00 $600.00 $4,000.00
37 Sky Meadows 6-inch Meter in Vault 4/P1 LS 1 $102,200.00 $80,000.00 $100,000.00
38 Sky Meadows 3-inch Miscellaneous Patch Paving SF 149 $2,980.00 $3,725.00 $2,980.00
39 Sky Meadows Contingency Work LS 1 $15,000.00 $15,000.00 $15,000.00
Subtotal $142,180.00 $106,725.00 $149,480.00
Added Alternate Bid Schedule D: 2019 Large Meter Replacement - Lakeland Village
40 Lakeland Village Mobilization and Demobilization (Not to exceed 10% of Bid Schedule D, exc LS 1 $12,000.00 $11,000.00 $20,000.00
41 Lakeland Village Erosion Control LS 1 $2,000.00 $600.00 $3,500.00
42 Lakeland Village Groundwater Dewatering LS 1 $2,000.00 $600.00 $4,000.00
43 Lakeland Village Traffic Control LS 1 $1,000.00 $600.00 $10,000.00
44 Lakeland Village Sheeting, Shoring and Bracing LS 1 $1,000.00 $600.00 $4,000.00
45 Lakeland Village 8-inch Meter in Existing Vault 1/P1 LS 1 $95,000.00 $72,000.00 $110,000.00
46 Lakeland Village 8-inch Meter in Existing Vault 2/P1 LS 1 $87,500.00 $75,000.00 $110,000.00
47 Lakeland Village 4-inch Service Lateral LS 1 $9,000.00 $12,000.00 $10,000.00
48 Lakeland Village 3-inch Miscellaneous Patch Paving SF 494 $7,410.00 $7,410.00 $9,880.00
49 Lakeland Village Contingency Work LS 1 $30,000.00 $30,000.00 $30,000.00
Subtotal $246,910.00 $209,810.00 $311,380.00
Added Alternate Bid Schedule E: 2019 Large Meter Replacement - Tahoe Beach and Ski
50
Tahoe Beach and Ski Mobilization and Demobilization Not to exceed 10% of Bid Schedule E,
excluding this item)LS 1 $7,000.00 $6,000.00 $10,000.00
51 Tahoe Beach and Ski Erosion Control LS 1 $1,500.00 $600.00 $3,500.00
52 Tahoe Beach and Ski Groundwater Dewatering LS 1 $5,000.00 $600.00 $4,000.00
53 Tahoe Beach and Ski Traffic Control LS 1 $1,000.00 $1,000.00 $7,500.00
54 Tahoe Beach and Ski Sheeting, Shoring and Bracing LS 1 $10,000.00 $600.00 $4,000.00
55 Tahoe Beach and Ski 8-inch Meter in New Vault 3/P1 LS 1 $125,000.00 $87,000.00 $105,000.00
56 Tahoe Beach and Ski Contingency Work LS 1 $15,000.00 $15,000.00 $15,000.00
Subtotal $164,500.00 $110,800.00 $149,000.00
Bid Schedule F: 2019 Rocky PRV Replacement
57
Rocky PRV Mobilization and demobilization Not to exceed 10% of Bid Schedule F, excluding
this item)LS 1 $20,000.00 $17,000.00 $10,000.00
58 Rocky PRV Erosion Control LS 1 $1,545.00 $600.00 $3,500.00
59 Rocky PRV Groundwater Dewatering LS 1 $2,060.00 $1,000.00 $2,500.00
60 Rocky PRV Traffic Control LS 1 $1,545.00 $1,000.00 $7,500.00
61 Rocky PRV Sheeting, Shoring and Bracing LS 1 $1,545.00 $600.00 $3,500.00
62 Site Survey LS 1 $2,060.00 $2,250.00 $5,000.00
63 PRV Vault LS 1 $38,995.00 $31,200.00 $20,000.00
64 PRV Valve LS 1 $75,911.00 $82,500.00 $100,000.00
65 6-inch Water Main LF 90 $2,500.00 $27,000.00 $18,000.00
66 Intertie Upstream of PRV LS 1 $5,000.00 $4,800.00 $5,000.00
67 Intertie Downstream of PRV LS 1 $5,000.00 $1,500.00 $3,500.00
68 Demolition of Existing PRV and Vault LS 1 $10,000.00 $6,000.00 $10,000.00
69 Electrical and Instrumentation Trenches LF 50 $3,225.00 $7,500.00 $50,000.00
70 Instrumentation and Control Systems LS 1 $70,452.00 $68,500.00 $68,000.00
71 Rocky PRV 4-inch Trench Patch SF 350 $7,350.00 $5,250.00 $10,500.00
72 Rocky PRV Contingency Work LS 1 $25,000.00 $25,000.00 $25,000.00
Subtotal $272,188.00 $281,700.00 $342,000.00
Total $2,376,712.00 $2,358,141.50 $2,536,438.00
Bid Results for 2019 Rocky Point II Waterline Replacement REBID and Large Meters Replacement
Project
31
Julie Ryan
August 1, 2019
Page 2
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Temporary Engineering Staffing
REQUESTED BOARD ACTION: Authorize staff to extend the term for the Part-Time
Engineer, for a duration not to exceed ten months, and in an amount not to exceed
$60,000.
DISCUSSION: Staff requests that the Board authorize extending the term of the Part-
Time Engineer position from August 2019 through June 2020.
The Engineering Department’s core mission is to provide cost-effective planning, design,
and inspection services for the District’s Capital Improvement Program projects. The
recent five-year Prop 218 resulted in a Ten-Year Plan that substantially increases the
number of projects being completed by the Department. Over the past ten years, the
Department has constructed on average 5.9 projects per season. In 2020, the
Department is expected to construct 7 projects, and in 2021 the Department is
expected to construct 9 projects, in order to keep on track with the Ten-Year Plan and
to meet both funding obligations and operational needs. The Department does not
have the capacity with its permanent staff to absorb these additional projects. With a
Part-Time Engineer, the District can begin to address this staffing shortfall for 2020.
One of the current operational needs is the rehabilitation or replacement in 2020 of
Tank No. 2 at Luther Pass Pump Station. The roof of this structure is failing, and will remain
out of service during the winter until it can be repaired or replaced. So that the project
can be bid in February 2020, the Department needs a Part-Time Engineer, who will be
dedicated to the design of this twp-year construction project, preparing site plans and
general specifications, and who will be working with a tank consultant to prepare
structural tank drawings. The Department does not intend to use the Part-Time Engineer
to manage the project or perform on-site inspection during construction.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
32
Julie Ryan
August 1, 2019
Page 2
Since May 2018, the Department has been working with a Part-Time Engineer hired
through Blue Ribbon as a result of a recruitment process. The funding under the current
Purchase Order with Blue Ribbon is expected to run out by mid-August. The Engineering
Department proposes to continue working with the same Part-Time Engineer, extending
their term through the start of construction at Luther Pass in approximately June 2020.
Their hours will be limited to 1,000 hours in the fiscal year. The rate proposed for the Part-
Time Engineer matches the top step of the current Staff I Engineer salary. With Board
approval, Staff will either hire the Part-Time Engineer directly, or enter a Contract with
Blue Ribbon in an amount not to exceed $60,000.
SCHEDULE: Upon Board approval
COSTS: $60,000
ACCOUNT NO: 1030-4405, 2030-4405
BUDGETED AMOUNT AVAILABLE: $632,106; $392,033
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
33
Julie Ryan
Page 2 – 6a
July 18, 2019
BOARD AGENDA ITEM 6e
TO: Board of Directors
FROM: Jeremy Rutherdale, Pump Station Supervisor
Chris Stanley, Manager of Field Operations
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Water and Sewer Field Operations Department Staffing
REQUESTED BOARD ACTION: Authorize staff to hire an additional Pump Station
Operator in the Water and Sewer Field Operations Department.
DISCUSSION: Staff requests that the Board authorize the hiring of an additional Pump
Service Operator in the Water and Sewer Field Operations Department (Pumps
Department) due to the retirement of several full-time, experienced employees. There
are only a few of the long-time employees remaining, and two employees are
considering retirement in the next several months. The employees have not submitted
anything in writing as of this date, but have made comments that they will be leaving
soon.
Staff’s request and recommendation is that the District be allowed to hire another
employee now, with the expectations of this person being trained and efficient in the
Department before the next set of retirements.
If approved, staff would like to select the next Pumps Department employee from the
most recent job interviews the District conducted last week. This will allow staff to skip
the long recruitment process, and get the employee started as soon as possible.
Recommendation: Authorize staff to hire an additional Pump Station Operator in the
Water and Sewer Field Operations Department.
SCHEDULE: Upon Board approval
COSTS: The length of time that there will be employee overlap is unknown
ACCOUNT NO: 10/2026-4101
BUDGETED AMOUNT AVAILABLE: Begins the use of contingency funds during the period
of overlap
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
34
Lynn Nolan
Paul Hughes
August 1, 2019
Page 2
BOARD AGENDA ITEM 6f
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
Paul Hughes, Chief Financial Officer
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Grants Department Staffing
REQUESTED BOARD ACTION: Authorize District staff to bring the position of part-time
Grants Assistant in house and convert to full-time in May 2020.
DISCUSSION: The Grants Department is a revenue generating and cost saving
department. It is responsible for completing and submitting grant applications to
multiple funding agencies and loan applications to the State Revolving Fund program.
Each grant or loan award requires proper administration to comply with funding and
audit requirements. On average, the Department brings in $2.2 million of grant awards
annually.
In preparation for the pending retirement of the District Grants Coordinator in May 2021,
staff has developed a recommended transition plan. The current departmental
positions include the Grants Coordinator, a shared Accounting/Grants position and a
part-time Grants Assistant which is contracted through Blue Ribbon Personnel Services.
The Grants Coordinator works approximately 20 hours of overtime weekly to keep up
with the work load demand. Average departmental hours per week:
- Grants Coordinator 60 hrs/wk $3,348
- Shared Position 20 hrs/wk $ 725
- Part Time Assistant 19 hrs/wk $ 609
Total 99 $4,682
Recommendation:
-Bring the part-time Grants Assistant in house (currently works through Blue
Ribbon)
-In August, advertise the position as part-time moving to full-time in May 2020.
This allows for a full year of full-time experience and training before the
Coordinators’ retirement.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
35
Lynn Nolan
Paul Hughes
August 1, 2019
Page 2
-This will add 21 additional hours per week from May 2020 to May 2021, and
will cost an additional $36,000 (for one year only).
-In May 2021 when a new Grants Coordinator is hired, staff expects the new
individual to work a regular 40-hour week with only occasional overtime as
needed. At this point, the total average weekly departmental hours will be
back to the current level and total weekly wages below the current level.
-Grants Coordinator 40 hrs/wk $1,913
-Shared Position 20 hrs/wk $ 725
-Grants Assistant 40 hrs/wk $1,450
Total 100 $4,088
Staff recommends authorizing District staff to bring the position of part-time Grants
Assistant in house and convert to full-time in May 2020.
SCHEDULE: Advertise the position in August 2019. Convert from part-time to full-time in
May 2020.
COSTS: Additional $36,000 from May 2020 to May 2021. Weekly wages decrease when
compared to the current level by approximately $600 beginning May 2021.
ACCOUNT NO: 2050.4101
BUDGETED AMOUNT AVAILABLE: $176,776
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
36
PAYMENT OF CLAIMS
Payroll 7/16/19 502,324.25
Total Payroll 502,324.25
ADP & Insight eTools 362.20
AFLAC/WageWorks claims and fees 1,732.27
CalPERS - other 0.00
CalPERS UAL 691,956.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 5,271.59
Total Vendor EFT 699,322.06
Accounts Payable Checks-Sewer Fund 989,325.46
Accounts Payable Checks-Water Fund 909,422.04
Total Accounts Payable Checks 1,898,747.50
Grand Total 3,100,393.81
Payroll EFTs & Checks 07/16/19 md2019
EFT CA Employment Taxes & W/H 21,837.66
EFT Federal Employment Taxes & W/H 109,289.58
EFT CalPERS Contributions 72,473.44
EFT Empower Retirement-Deferred Comp 21,237.26
EFT Stationary Engineers Union Dues 2,688.51
EFT CDHP Health Savings (HSA)3,968.41
EFT Retirement Health Savings 0.00
EFT United Way Contributions 111.00
EFT Employee Direct Deposits 267,156.46
CHK Employee Garnishments 344.76
CHK Employee Paychecks 3,217.17
Total 502,324.25 0.00
FOR APPROVAL
August 1, 2019
37
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49139 - ASHER ABRAVANEL
071519 Meters Phase 5A Paid by Check #101993 07/15/2019 08/01/2019 07/31/2019 08/01/2019 275.00
Vendor 49139 - ASHER ABRAVANEL Totals Invoices 1 $275.00
Vendor 48605 - AIRGAS USA LLC
9090901119 Shop Supplies Inventory Paid by Check #101994 07/16/2019 08/01/2019 07/31/2019 08/01/2019 201.06
Vendor 48605 - AIRGAS USA LLC Totals Invoices 1 $201.06
Vendor 43949 - ALPEN SIERRA COFFEE
205077 Office Supply Issues Paid by Check #101995 07/09/2019 08/01/2019 07/31/2019 08/01/2019 89.00
205078 Office Supply Issues Paid by Check #101995 07/09/2019 08/01/2019 07/31/2019 08/01/2019 44.25
205203 Office Supply Issues Paid by Check #101995 07/16/2019 08/01/2019 07/31/2019 08/01/2019 89.00
205204 Office Supply Issues Paid by Check #101995 07/16/2019 08/01/2019 07/31/2019 08/01/2019 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $266.50
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
61119 Uniform Payable Paid by Check #101996 06/11/2019 08/01/2019 07/31/2019 08/01/2019 851.59
CR61119 Uniform Payable Paid by Check #101996 06/11/2019 08/01/2019 07/31/2019 08/01/2019 (226.80)
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 2 $624.79
Vendor 48000 - AT&T/CALNET 3
JULY TELEPHONE Paid by Check #101997 07/15/2019 08/01/2019 07/31/2019 08/01/2019 61.83
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $61.83
Vendor 48703 - ATYPICAL DESIGN
1725 Service Contracts Paid by Check #101998 07/15/2019 08/01/2019 07/31/2019 08/01/2019 32.00
Vendor 48703 - ATYPICAL DESIGN Totals Invoices 1 $32.00
Vendor 48612 - AUTOMATION DIRECT
10060232 Wells Paid by Check #101999 07/11/2019 08/01/2019 07/31/2019 08/01/2019 45.26
10064337 Wells Paid by Check #101999 07/12/2019 08/01/2019 07/31/2019 08/01/2019 112.06
Vendor 48612 - AUTOMATION DIRECT Totals Invoices 2 $157.32
Vendor 49131 - PETER BARKANN
17784 Capacity Charge Paid by Check #102000 07/11/2019 08/01/2019 07/31/2019 08/01/2019 2,871.27
Vendor 49131 - PETER BARKANN Totals Invoices 1 $2,871.27
Vendor 45009 - BENTLY AGROWDYNAMICS
175333 Biosolid Disposal Costs Paid by Check #102001 07/08/2019 08/01/2019 07/31/2019 08/01/2019 1,396.50
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $1,396.50
Vendor 49134 - MICHAEL BLANK
27533 Other Miscellaneous Income Paid by Check #102002 07/12/2019 08/01/2019 07/31/2019 08/01/2019 934.98
Vendor 49134 - MICHAEL BLANK Totals Invoices 1 $934.98
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 1 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
38
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
2574 Contractual Services Paid by Check #102003 06/28/2019 08/01/2019 07/31/2019 08/01/2019 817.31
2682 Contractual Services Paid by Check #102003 07/05/2019 08/01/2019 07/31/2019 08/01/2019 690.35
2793 Contractual Services Paid by Check #102003 07/12/2019 08/01/2019 07/31/2019 08/01/2019 1,625.28
2794 Contractual Services Paid by Check #102003 07/12/2019 08/01/2019 07/31/2019 08/01/2019 1,500.00
2795 Contracted Services Paid by Check #102003 07/12/2019 08/01/2019 07/31/2019 08/01/2019 74.61
2796 Contracted Services Paid by Check #102003 07/12/2019 08/01/2019 07/31/2019 08/01/2019 933.00
2797 Contractual Services Paid by Check #102003 07/12/2019 08/01/2019 07/31/2019 08/01/2019 420.56
2876 Contractual Services Paid by Check #102003 07/12/2019 08/01/2019 07/31/2019 08/01/2019 507.84
2881 Contractual Services Paid by Check #102003 07/19/2019 08/01/2019 07/31/2019 08/01/2019 634.80
2901 Contracted Services Paid by Check #102003 07/19/2019 08/01/2019 07/31/2019 08/01/2019 93.26
2902 Contractual Services Paid by Check #102003 07/19/2019 08/01/2019 07/31/2019 08/01/2019 1,244.00
2903 Contractual Services Paid by Check #102003 07/19/2019 08/01/2019 07/31/2019 08/01/2019 539.58
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 12 $9,080.59
Vendor 12890 - CA DEPT OF TAX & FEE ADM
2nd Qtr 2019 Use Tax Payment 2nd Qtr 2019 Paid by Check #102004 07/19/2019 08/01/2019 07/31/2019 08/01/2019 5,146.84
2nd qtr p Use Tax 2019 2nd Qtr Partial Paid by Check #102004 07/19/2019 08/01/2019 07/31/2019 08/01/2019 83.67
Vendor 12890 - CA DEPT OF TAX & FEE ADM Totals Invoices 2 $5,230.51
Vendor 48799 - CAL ELECTRO INC
19-11A Breakpoint Chamber Modification Paid by Check #102005 08/01/2019 08/01/2019 07/31/2019 08/01/2019 9,350.00
19-11AR Accrued Construction Retainage Paid by Check #102005 08/01/2019 08/01/2019 07/31/2019 08/01/2019 (935.00)
19-11B Replace Treatment Plant
Generator
Paid by Check #102005 08/01/2019 08/01/2019 07/31/2019 08/01/2019 739,972.00
19-11BR Accrued Construction Retainage Paid by Check #102005 08/01/2019 08/01/2019 07/31/2019 08/01/2019 (73,997.20)
19-11C Emergency Pump Station Rehab Paid by Check #102005 08/01/2019 08/01/2019 07/31/2019 08/01/2019 55,000.00
19-11CR Accrued Construction Retainage Paid by Check #102005 08/01/2019 08/01/2019 07/31/2019 08/01/2019 (5,500.00)
Vendor 48799 - CAL ELECTRO INC Totals Invoices 6 $723,889.80
Vendor 42328 - CDW-G CORP
TCB3494 District Computer Supplies Paid by Check #102006 07/16/2019 08/01/2019 07/31/2019 08/01/2019 3,026.26
Vendor 42328 - CDW-G CORP Totals Invoices 1 $3,026.26
Vendor 49016 - MICHAEL CHIEFFO
080519 Travel - Meetings - Education Paid by Check #102007 08/05/2019 08/01/2019 08/01/2019 08/01/2019 170.00
Vendor 49016 - MICHAEL CHIEFFO Totals Invoices 1 $170.00
Vendor 48672 - CINTAS CORP
5014264759 Safety Equipment - Physicals Paid by Check #102008 07/16/2019 08/01/2019 07/31/2019 08/01/2019 307.17
Vendor 48672 - CINTAS CORP Totals Invoices 1 $307.17
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
071819 Waterline - In House Upsizing Paid by Check #102009 07/18/2019 08/01/2019 07/31/2019 08/01/2019 667.00
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 2 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
39
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $667.00
Vendor 13557 - CLEMENT COMMUNICATIONS INC
9340551566 Safety Programs Paid by Check #102010 07/03/2019 08/01/2019 07/31/2019 08/01/2019 1,191.60
Vendor 13557 - CLEMENT COMMUNICATIONS INC Totals Invoices 1 $1,191.60
Vendor 49128 - Crane & Equipment Regulatory Training & Services
19-046 Safety Programs Paid by Check #102011 07/21/2019 08/01/2019 07/31/2019 08/01/2019 330.00
Vendor 49128 - Crane & Equipment Regulatory Training & Services Totals Invoices 1 $330.00
Vendor 49124 - BELINDA CRAVENS
3228132 Turf Buy-Back Program Paid by Check #102012 07/03/2019 08/01/2019 07/31/2019 08/01/2019 1,386.00
Vendor 49124 - BELINDA CRAVENS Totals Invoices 1 $1,386.00
Vendor 42897 - CWEA
CHATHAM19 Dues - Memberships -
Certification
Paid by Check #102013 07/09/2019 08/01/2019 07/31/2019 08/01/2019 99.00
Vendor 42897 - CWEA Totals Invoices 1 $99.00
Vendor 48289 - DIY HOME CENTER
49993 Shop Supplies Paid by Check #102014 07/03/2019 08/01/2019 07/31/2019 08/01/2019 34.47
50018 Shop Supplies Paid by Check #102014 07/03/2019 08/01/2019 07/31/2019 08/01/2019 14.74
50128 Shop Supplies Paid by Check #102014 07/10/2019 08/01/2019 07/31/2019 08/01/2019 .96
50142 Buildings Paid by Check #102014 07/10/2019 08/01/2019 07/31/2019 08/01/2019 23.72
50147 Automotive Paid by Check #102014 07/10/2019 08/01/2019 07/31/2019 08/01/2019 7.66
50163 Shop Supplies Paid by Check #102014 07/11/2019 08/01/2019 07/31/2019 08/01/2019 11.63
50267 Secondary Equipment Paid by Check #102014 07/15/2019 08/01/2019 07/31/2019 08/01/2019 2.61
50324 Wells Paid by Check #102014 07/17/2019 08/01/2019 07/31/2019 08/01/2019 1.91
50400 Wells Paid by Check #102014 07/19/2019 08/01/2019 07/31/2019 08/01/2019 23.25
50409 Buildings Paid by Check #102014 07/19/2019 08/01/2019 07/31/2019 08/01/2019 33.93
Vendor 48289 - DIY HOME CENTER Totals Invoices 10 $154.88
Vendor 44502 - DLT SOLUTIONS LLC
SI439323 IT-BB AutoCAD Subscription
Renewal
Paid by Check #102015 07/17/2019 08/01/2019 07/31/2019 08/01/2019 6,624.80
Vendor 44502 - DLT SOLUTIONS LLC Totals Invoices 1 $6,624.80
Vendor 48700 - EASTERN CALIFORNIA WATER ASSOC
2019-100 Contractual Services Paid by Check #102016 07/10/2019 08/01/2019 07/31/2019 08/01/2019 1,000.00
Vendor 48700 - EASTERN CALIFORNIA WATER ASSOC Totals Invoices 1 $1,000.00
Vendor 49133 - EDA PIGNATI & GENEAU ENTERPRISES
004831 Meters Phase 5A Paid by Check #102017 07/17/2019 08/01/2019 07/31/2019 08/01/2019 3,400.00
Vendor 49133 - EDA PIGNATI & GENEAU ENTERPRISES Totals Invoices 1 $3,400.00
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 3 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
40
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
904077040 Service Contracts Paid by Check #102018 07/10/2019 08/01/2019 07/31/2019 08/01/2019 95.40
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $95.40
Vendor 14890 - FEDEX
6-605-09071 Postage Expenses Paid by Check #102019 07/05/2019 08/01/2019 07/31/2019 08/01/2019 75.40
Vendor 14890 - FEDEX Totals Invoices 1 $75.40
Vendor 41263 - FERGUSON ENTERPRISES INC
6781793 Wells Paid by Check #102020 07/10/2019 08/01/2019 07/31/2019 08/01/2019 78.73
6730692 Pipe - Covers & Manholes Paid by Check #102020 07/11/2019 08/01/2019 07/31/2019 08/01/2019 727.69
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 2 $806.42
Vendor 15000 - FISHER SCIENTIFIC
6872430 Laboratory Supplies Paid by Check #102021 06/03/2019 08/01/2019 07/31/2019 08/01/2019 51.54
8674927 Laboratory Supplies Paid by Check #102021 06/25/2019 08/01/2019 07/31/2019 08/01/2019 60.19
0127581 Laboratory Supplies Paid by Check #102021 07/09/2019 08/01/2019 07/31/2019 08/01/2019 354.36
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 3 $466.09
Vendor 48402 - FLYERS ENERGY LLC
19-918309 Gasoline Fuel Inventory Paid by Check #102022 05/31/2019 08/01/2019 07/31/2019 08/01/2019 2,262.64
19-935778 Gas & Diesel Fuel Inventory Paid by Check #102022 07/01/2019 08/01/2019 07/31/2019 08/01/2019 5,447.18
19-946524 Gasoline Fuel Inventory Paid by Check #102022 07/17/2019 08/01/2019 07/31/2019 08/01/2019 2,294.62
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 3 $10,004.44
Vendor 43111 - GFS CHEMICALS INC
CINV-035421 Laboratory Supplies Paid by Check #102023 06/20/2019 08/01/2019 07/31/2019 08/01/2019 109.11
Vendor 43111 - GFS CHEMICALS INC Totals Invoices 1 $109.11
Vendor 49123 - GLOBALSTAR INC
10476860 Telephone Paid by Check #102024 07/16/2019 08/01/2019 07/31/2019 08/01/2019 1,158.20
Vendor 49123 - GLOBALSTAR INC Totals Invoices 1 $1,158.20
Vendor 15600 - GRAINGER
9223449993 Filter Equipment - Building Paid by Check #102025 07/03/2019 08/01/2019 07/31/2019 08/01/2019 173.87
9228922648 Shop Supplies Inventory Paid by Check #102025 07/10/2019 08/01/2019 07/31/2019 08/01/2019 125.43
9231323388 Luther Pass Pump Station Paid by Check #102025 07/12/2019 08/01/2019 07/31/2019 08/01/2019 310.45
Vendor 15600 - GRAINGER Totals Invoices 3 $609.75
Vendor 43403 - GRANITE CONSTRUCTION CO
1618535 Pipe - Covers & Manholes Paid by Check #102026 07/09/2019 08/01/2019 07/31/2019 08/01/2019 3,396.91
Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,396.91
Vendor 49129 - JOHN GROTHE
2815310 Toilet Rebate Program Paid by Check #102027 07/22/2019 08/01/2019 07/31/2019 08/01/2019 124.00
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 4 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
41
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49129 - JOHN GROTHE Totals Invoices 1 $124.00
Vendor 49136 - CHRISTINE GUERRERO
070919 Meters Phase 5A Paid by Check #102028 07/09/2019 08/01/2019 07/31/2019 08/01/2019 379.73
Vendor 49136 - CHRISTINE GUERRERO Totals Invoices 1 $379.73
Vendor 15800 - HACH CO
11525723 Laboratory Supplies Paid by Check #102029 06/26/2019 08/01/2019 07/31/2019 08/01/2019 322.67
Vendor 15800 - HACH CO Totals Invoices 1 $322.67
Vendor 48332 - HDR ENGINEERING INC
1200191792 Advisory Paid by Check #102030 05/10/2019 08/01/2019 07/31/2019 08/01/2019 161.11
Vendor 48332 - HDR ENGINEERING INC Totals Invoices 1 $161.11
Vendor 48949 - JESSICA HENDERSON
071519 Meters Phase 5A Paid by Check #102031 07/15/2019 08/01/2019 07/31/2019 08/01/2019 26.02
Vendor 48949 - JESSICA HENDERSON Totals Invoices 1 $26.02
Vendor 44110 - J&L PRO KLEEN INC
27901 Janitorial Services Paid by Check #102032 07/15/2019 08/01/2019 07/31/2019 08/01/2019 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 48823 - JAMES JONES
072519 Travel - Meetings - Education Paid by Check #102033 07/25/2019 08/01/2019 07/31/2019 08/01/2019 42.00
Vendor 48823 - JAMES JONES Totals Invoices 1 $42.00
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC
131349 Wells Paid by Check #102034 07/11/2019 08/01/2019 07/31/2019 08/01/2019 18,436.25
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 1 $18,436.25
Vendor 48457 - KINECT ENERGY INC
297235 Advisory Paid by Check #102035 07/17/2019 08/01/2019 07/31/2019 08/01/2019 2,233.44
Vendor 48457 - KINECT ENERGY INC Totals Invoices 1 $2,233.44
Vendor 49138 - MARGARET KOVARIK
011365 Meters Phase 5A Paid by Check #102036 07/16/2019 08/01/2019 07/31/2019 08/01/2019 4,898.00
Vendor 49138 - MARGARET KOVARIK Totals Invoices 1 $4,898.00
Vendor 49137 - BRAD & GIANNA LEAVERS
023190 Meters Phase 5A Paid by Check #102037 07/09/2019 08/01/2019 07/31/2019 08/01/2019 5,200.00
Vendor 49137 - BRAD & GIANNA LEAVERS Totals Invoices 1 $5,200.00
Vendor 22550 - LIBERTY UTILITIES
JULY ELECTRICITY Paid by Check #102038 07/15/2019 08/01/2019 07/31/2019 08/01/2019 100,404.97
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $100,404.97
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 5 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
42
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 17600 - LILLY'S TIRE SERVICE INC
72823 Automotive Paid by Check #102039 07/16/2019 08/01/2019 07/31/2019 08/01/2019 39.34
72829 Automotive Paid by Check #102039 07/18/2019 08/01/2019 07/31/2019 08/01/2019 407.52
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 2 $446.86
Vendor 49135 - KULDEEP & DEEPAK MAND
24900 Other Miscellaneous Income Paid by Check #102040 07/12/2019 08/01/2019 07/31/2019 08/01/2019 1,120.41
Vendor 49135 - KULDEEP & DEEPAK MAND Totals Invoices 1 $1,120.41
Vendor 17900 - MC MASTER CARR SUPPLY CO
99725031 Grounds & Maintenance Paid by Check #102041 07/09/2019 08/01/2019 07/31/2019 08/01/2019 787.65
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 1 $787.65
Vendor 19355 - NEWARK IN ONE
31793936 Pump Stations Paid by Check #102042 07/18/2019 08/01/2019 07/31/2019 08/01/2019 104.75
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $104.75
Vendor 48470 - NIXON'S HEATING/AIR CONDIT INC
36139 Meters Phase 5A Paid by Check #102043 07/17/2019 08/01/2019 07/31/2019 08/01/2019 760.53
Vendor 48470 - NIXON'S HEATING/AIR CONDIT INC Totals Invoices 1 $760.53
Vendor 48711 - P R DIAMOND PRODUCTS INC
0052916 Pipe - Covers & Manholes Paid by Check #102044 07/01/2019 08/01/2019 07/31/2019 08/01/2019 930.00
Vendor 48711 - P R DIAMOND PRODUCTS INC Totals Invoices 1 $930.00
Vendor 41272 - PAC MACHINE CO
76940 Rebuild Pump #1, Keller Booster Paid by Check #102045 07/12/2019 08/01/2019 07/31/2019 08/01/2019 6,099.43
Vendor 41272 - PAC MACHINE CO Totals Invoices 1 $6,099.43
Vendor 47903 - PRAXAIR 174
90266208 Replace Vehicle 31 Paid by Check #102046 06/27/2019 08/01/2019 07/31/2019 08/01/2019 6,517.80
90562324 New Welder Paid by Check #102046 07/12/2019 08/01/2019 07/31/2019 08/01/2019 5,596.54
90619034 Shop Supplies Paid by Check #102046 07/17/2019 08/01/2019 07/31/2019 08/01/2019 34.09
Vendor 47903 - PRAXAIR 174 Totals Invoices 3 $12,148.43
Vendor 41699 - PRO LEISURE
10342 Incentive & Recognition Program Paid by Check #102047 07/11/2019 08/01/2019 07/31/2019 08/01/2019 20.00
Vendor 41699 - PRO LEISURE Totals Invoices 1 $20.00
Vendor 48727 - RESERVE ACCOUNT
JULY2019 Postage prepaid Paid by Check #102048 07/16/2019 08/01/2019 07/31/2019 08/01/2019 1,000.00
Vendor 48727 - RESERVE ACCOUNT Totals Invoices 1 $1,000.00
Vendor 49033 - JEREMY RUTHERDALE
080519 Travel - Meetings - Education Paid by Check #102049 08/05/2019 08/01/2019 08/01/2019 08/01/2019 170.00
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 6 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
43
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49033 - JEREMY RUTHERDALE Totals Invoices 1 $170.00
Vendor 49130 - ANDY & MARY SCHABINGER
28176 Other Miscellaneous Income Paid by Check #102050 07/17/2019 08/01/2019 07/31/2019 08/01/2019 2,005.12
Vendor 49130 - ANDY & MARY SCHABINGER Totals Invoices 1 $2,005.12
Vendor 49132 - SOUTH TAHOE PUBLIC UTILITY DISTRICT
001048 Utility Billing Suspense Paid by Check #102051 07/17/2019 08/01/2019 07/31/2019 08/01/2019 225.00
001053 Utility Billing Suspense Paid by Check #102052 07/17/2019 08/01/2019 07/31/2019 08/01/2019 180.00
Vendor 49132 - SOUTH TAHOE PUBLIC UTILITY DISTRICT Totals Invoices 2 $405.00
Vendor 45168 - SOUTHWEST GAS
JULY NATURAL GAS Paid by Check #102053 07/12/2019 08/01/2019 07/31/2019 08/01/2019 79.44
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $79.44
Vendor 24193 - TAHOE FENCE CO INC
16503 Pipe - Covers & Manholes Paid by Check #102054 07/09/2019 08/01/2019 07/31/2019 08/01/2019 3,385.00
Vendor 24193 - TAHOE FENCE CO INC Totals Invoices 1 $3,385.00
Vendor 15750 - THOMAS HAEN CO INC
19-06A PRV, Pine Valley Rd Paid by Check #102055 08/01/2019 08/01/2019 07/31/2019 08/01/2019 6,200.00
19-06AR Accrued Construction Retainage Paid by Check #102055 08/01/2019 08/01/2019 07/31/2019 08/01/2019 (310.00)
19-06B Apache Ave Sewer Replacement Paid by Check #102055 08/01/2019 08/01/2019 07/31/2019 08/01/2019 29,372.59
19-06BR Accrued Construction Retainage Paid by Check #102055 08/01/2019 08/01/2019 07/31/2019 08/01/2019 (1,468.63)
19-06C Camel Garage Expansion Paid by Check #102055 08/01/2019 08/01/2019 07/31/2019 08/01/2019 123,040.45
19-06CR Accrued Construction Retainage Paid by Check #102055 08/01/2019 08/01/2019 07/31/2019 08/01/2019 (6,152.02)
Vendor 15750 - THOMAS HAEN CO INC Totals Invoices 6 $150,682.39
Vendor 48747 - TYLER TECHNOLOGIES INC
045-267518 Replace ERP System Paid by Check #102056 06/19/2019 08/01/2019 07/31/2019 08/01/2019 610.00
045-268188 Replace ERP System Paid by Check #102056 06/26/2019 08/01/2019 07/31/2019 08/01/2019 3,361.72
045-270280 Replace ERP System Paid by Check #102056 07/10/2019 08/01/2019 07/31/2019 08/01/2019 610.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 3 $4,581.72
Vendor 44334 - UNDERGROUND SERVICE ALERT
1701002019 Service Contracts Paid by Check #102057 07/19/2019 08/01/2019 07/31/2019 08/01/2019 2,947.86
Vendor 44334 - UNDERGROUND SERVICE ALERT Totals Invoices 1 $2,947.86
Vendor 43718 - USA BLUE BOOK
944535 Secondary Equipment Paid by Check #102058 07/09/2019 08/01/2019 07/31/2019 08/01/2019 1,179.87
949950 Heavenly Tank Rehabilitation Paid by Check #102058 07/15/2019 08/01/2019 07/31/2019 08/01/2019 2,576.82
949956 Wells Paid by Check #102058 07/15/2019 08/01/2019 07/31/2019 08/01/2019 781.73
949981 Heavenly Tank Rehabilitation Paid by Check #102058 07/15/2019 08/01/2019 07/31/2019 08/01/2019 3,184.55
951219 Pump Stations Paid by Check #102058 07/16/2019 08/01/2019 07/31/2019 08/01/2019 4,700.81
951379 Pump Stations Paid by Check #102058 07/16/2019 08/01/2019 07/31/2019 08/01/2019 273.33
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 7 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
44
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43718 - USA BLUE BOOK Totals Invoices 6 $12,697.11
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC
19-04 Meters Phase 5A Paid by Check #102059 08/01/2019 08/01/2019 07/31/2019 08/01/2019 801,737.00
19-04R Accrued Construction Retainage Paid by Check #102059 08/01/2019 08/01/2019 07/31/2019 08/01/2019 (40,086.85)
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 2 $761,650.15
Vendor 25680 - WECO INDUSTRIES INC
0043712 Pipe - Covers & Manholes Paid by Check #102060 07/09/2019 08/01/2019 07/31/2019 08/01/2019 420.10
0043711 Pipe - Covers & Manholes Paid by Check #102060 07/12/2019 08/01/2019 07/31/2019 08/01/2019 900.59
Vendor 25680 - WECO INDUSTRIES INC Totals Invoices 2 $1,320.69
Vendor 25700 - WEDCO INC
559198 Wells Paid by Check #102061 07/01/2019 08/01/2019 07/31/2019 08/01/2019 2,427.96
561654 Shop Supplies Paid by Check #102061 07/16/2019 08/01/2019 07/31/2019 08/01/2019 5.05
561655 Shop Supplies Paid by Check #102061 07/16/2019 08/01/2019 07/31/2019 08/01/2019 42.54
561656 Wells Paid by Check #102061 07/16/2019 08/01/2019 07/31/2019 08/01/2019 31.10
561657 Wells Paid by Check #102061 07/16/2019 08/01/2019 07/31/2019 08/01/2019 238.83
561932 Secondary Equipment Paid by Check #102061 07/17/2019 08/01/2019 07/31/2019 08/01/2019 38.26
Vendor 25700 - WEDCO INC Totals Invoices 6 $2,783.74
Vendor 25850 - WESTERN NEVADA SUPPLY
37924171 Meters Phase 5A Paid by Check #102062 07/01/2019 08/01/2019 07/31/2019 08/01/2019 1,135.08
17930448 Valves Elbows Ts Flanges
Inventory
Paid by Check #102062 07/03/2019 08/01/2019 07/31/2019 08/01/2019 4,357.88
37931234 Couplings Omni Parts Inventory Paid by Check #102062 07/03/2019 08/01/2019 07/31/2019 08/01/2019 245.80
17932773 Meters & Parts Inventory Paid by Check #102062 07/08/2019 08/01/2019 07/31/2019 08/01/2019 7,564.05
37936023 Shop Supplies Paid by Check #102062 07/09/2019 08/01/2019 07/31/2019 08/01/2019 74.99
37937486 Pipe - Covers & Manholes Paid by Check #102062 07/09/2019 08/01/2019 07/31/2019 08/01/2019 21.33
17930448-1 Saddles & Fittings Inventory Paid by Check #102062 07/10/2019 08/01/2019 07/31/2019 08/01/2019 334.74
37938770 Wells Paid by Check #102062 07/10/2019 08/01/2019 07/31/2019 08/01/2019 208.59
37944554 Buildings Paid by Check #102062 07/15/2019 08/01/2019 07/31/2019 08/01/2019 55.57
17938219 Water Meters & Parts Paid by Check #102062 07/16/2019 08/01/2019 07/31/2019 08/01/2019 325.84
37949737 Wells Paid by Check #102062 07/18/2019 08/01/2019 07/31/2019 08/01/2019 165.89
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 11 $14,489.76
Vendor 40298 - WILLIAMS INDUSTRIAL SALES CO
2019-190084-00 Shop Supplies Paid by Check #102063 07/09/2019 08/01/2019 07/31/2019 08/01/2019 692.64
Vendor 40298 - WILLIAMS INDUSTRIAL SALES CO Totals Invoices 1 $692.64
Vendor 49127 - BOBBY L WOODS
080113007 Toilet Rebate Program Paid by Check #102064 07/16/2019 08/01/2019 07/31/2019 08/01/2019 200.00
Vendor 49127 - BOBBY L WOODS Totals Invoices 1 $200.00
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 8 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
45
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48989 - ZIP'S TRUCK EQUIPMENT INC
682460 Automotive Paid by Check #102065 07/16/2019 08/01/2019 07/31/2019 08/01/2019 668.05
Vendor 48989 - ZIP'S TRUCK EQUIPMENT INC Totals Invoices 1 $668.05
Grand Totals Invoices 143 $1,898,747.50
Run by Theresa Sherman on 07/25/2019 09:50:08 AM Page 9 of 9
Payment of Claims
Payment Date Range 07/19/19 - 08/01/19
Report By Vendor - Invoice
Summary Listing
46
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and
Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics
Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for
the Central District of California.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
47
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et
al. v. J-M Manufacturing, et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
48
BOARD AGENDA ITEM 13c
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Conference with Legal Counsel – Significant Exposure to Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal
Counsel regarding Significant Exposure to Litigation (one case).
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
49
BOARD AGENDA ITEM 13d
TO: Board of Directors
FROM: Shannon Cotulla, Assistant General Manager
MEETING DATE: August 1, 2019
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(b)/Conference with Legal
Counsel Potential Litigation (two cases).
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
50