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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 18, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline Jim Hilton, Chris
Stanley, IV Jones, Jason Paul, Nancy Hussmann, Tim Bledsoe
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Brian Bartlett, Brent Goligoski, Shelly
Thomsen, Susan Rasmussen, Heidi Baugh, Chris Skelly, Debbie Noorda, Theresa Sherman, Lynn Nolan,
Debbie Henderson, Ivo Bergsohn, Stephen Caswell, Jim Hilton, Chris Stanley, IV Jones, Jason Paul,
Nancy Hussmann, Tim Bledsoe
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu Second Sheehan/Vociel. esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes to
approve the Consent Calendar as presented.
a. TEMPORARY GRANTS ASSISTANT POSITION
(Lynn Nolan, Grants Coordinator)
Approved Purchase Order for Blue Ribbon Personnel Services for a Temporary Grants Assistant
in the estimated amount of $32,000.
b. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3115-19 which incorporates the Pay Listing by Position for the pay
listing effective June 27, 2019.
REGULAR BOARD MEETING MINUTES July 18, 2019 PAGE - 2
...............
C. DIAMOND VALLEY DITCH SIPHON REHABILITATION
(Trevor Coolidge, Associate Engineer and Jim Hilton, Water Reuse Manager)
Authorized staff to advertise for bids for the Diamond Valley Ditch Siphon Rehabilitation
Project.
d. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT -SITE USE AGREEMENT
(Brent Goligoski, Associate Engineer)
Approved the Site Use Agreement between The Vail Corporation and South Tahoe Public
Utility District.
e. TYLER NEW WORLD FINANCIAL SOFTWARE
(Paul Hughes, Chief Financial Officer)
Approved an increase to Purchase Order No. 2018-34 for Tyler New World Financial Software in
an amount not to exceed $40,000,
CALIFORNIA TAHOE ALLIANCE COST SHARING FOR STATE LOBBYING AND CONSULTING SERVICES
(John Thiel, General Manager)
Approved proposed Scope of Work from Sierra Business Council for lobbying and consulting
services in an amount not to exceed $17,000.
g. SPECIAL BOARD MEETING MINUTES: July 3, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 3, 2019, Minutes
PRESENTATION:
President Vogelgesang presented the Government Finance Officers Certificate of Achievement of
Excellence in Financial Reporting Award to the Finance Department.
ITEMS FOR BOARD ACTION
a. Larch Avenue Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Man) - Chris
Stanley provided details regarding the Larch Avenue Emergency Project. The District has
contacted several local contractors and found that G.B. General Engineering can perform the
work. Staff is currently working with G.B. General Engineering regarding the proper paperwork in
order to get started right away.
Moved Jones Second Cefalu Vo e! esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline Yes
to continue emergency action to replace approximately 100 linear feet of sewer pipe on Larch
Avenue near Sonora Avenue pursuant to Resolution No. 3114-19.
b. 2018 Water and Sewer System Improvements Project (Julie Ryan, Engineering Department Manager) —
John Thiel provided details regarding Changer Order No. 1 to Thomas Haen Company.
Moved Cefalu Second Sheehan Vo e1 esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to approve Change Order No. 1 to Thomas Haen Company in the amount of $152,413.04.
C. Solar Energy and Economic Development Memorandum of Understanding (Shelly Thomsen, Public
Affairs and Conservation Manager) - Shelly Thomson provided a brief history regarding the recent
Sustainable Energy and Economic Development Fund (SEED) presentation and the proposed
Memorandum of Understanding for approval today, as well as addressed questions from the
Board.
REGULAR BOARD MEETING MINUTES July 18, 2019 PAGE - 3
Moved Sheehan Second Exfine Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Exline
Yes to approve the Memorandum of Understanding between the District and The Sustainable
Energy and Economic Development Fund, administered by Strategic Energy Innovations, and
authorize staff and legal counsel to negotiate and incorporate final terms and conditions.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes,ZJvnes Yes/Sheehan YeslExline
Yes to approve Payment of Claims in the amount of $3,307,220.85.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Sheehan reported she and Director_ Cefalu attended the Finance Committee meeting at
1:00 p.m. today to discuss the Grants Department. The current Coordinator is retiring in 2021 and
restructuring the Department now will allow for a smoother transition. Paul Hughes provided details
regarding the cost of restructuring, which is anticipated to save money. An Agenda Item will be
brought forward at the August 1, 2019, Board meeting regarding this transition.
President Vogefgesang reported he and Director Cefalu met with the Ad -Hoc City Council
Committee this morning at 10 a.m. at the City of South Lake Tahoe. The discussion focused mainly on
street lights and the District continuing or discontinuing the street light billing for Liberty Utilities. A
Committee recommendation will be brought forward at the August 1, 2019, Board meeting.
The Ad -Hoc Committee also discussed fire issues, the Lake Tahoe Summit and funding for street
paving.
BOARD MEMBER REPORTS:
Director Exline reported he attended the Tahoe Climate Adaptation Action Plan Meeting on July 16,
at the District and found it to be informative.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the July 10, 2019, meeting was cancelled and the August 14, 2019,
meeting is scheduled at the District. Melonie Guttry will post a Notice of Quorum for the August 14
meeting and send a reminder email the week prior to the meeting.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update
• He presented to the Tahoe Resource Conservation District (TRCD) recently and he provided
details.
• He provided details regarding his recent presentation to Tahoe Regional Planning Agency
Advisory Planning Commission.
• He provided details regarding the Tahoe Interagency Executives Steering Committee held on
Thursday, July 11, 2019.
STAFF/ATTORNEY REPORTS:
Nancy Hussmann presented information regarding the first renewal for the Joint Powers Insurance
Authority (JPIA) Worker's Compensation, and detailed cost savings to the District from this program.
Tim Bledsoe provided an update regarding the July 1, 2019, District rate increases and feedback the
Customer Service Department has received from the rate payers.
REGULAR BOARD MEETING MINUTES July 18, 2019
PAGE - 4
Shelly Thomsen reported the Lake Tahoe Summit is scheduled for Tuesday, August 20 - please RSVP to
Melonie Guttry by August 14, if you wish to attend. The Western Caucus Foundation Roundtable and
Field Tour will begin August 14, with a reception at Zephyr Cove. This is followed by a Roundtable
Meeting at the District on August 15 at 2 p.m. The program will finish with a lakeview reception on
Thursday, August 15, location to be announced. The schedule will be emailed later this afternoon.
Board Members who would like to attend please contact Melonie Guttry to RSVP.
The District's Facebook page has been launched, please take a look.
The California Tahoe Conservancy (CTC) submitted a grant for hazard fuel reduction, which has
been awarded and the District property surrounding the Wastewater Treatment Plant (WWTP) has
been identified to be cleared under the grant. Letters were mailed to customers on Chinquapin and
Hank Monk last week alerting them that the CTC will be marking trees on the District's 100 acres
surrounding the WWTP, with plans next summer to remove dead/dying trees, dense shrubs, and some
live trees for hazard fuel reduction.
Chris Stanley, IV Jones and Jason Paul presented camera photos and video of sewer lines that are
on the enhanced cleaning list and addressed questions from the Board. This particular line is located
on Geronimo Way, where groundwater is infiltrating the line. Staff is in the process of evaluating
options to repair the line.
Ivo Ber sg ohn reported that the California Department of Water Resources (DWR) completed its
detailed assessment of the District's Groundwater Management Plan and approved this plan as an
Alternative Groundwater Sustainability Plan satisfying the objectives of the Sustainable Groundwater
Management Act (SGMA). This is a significant achievement which will allow the District to continue
groundwater management under this plan in compliance with SGMA. It will also allow the District to
continually improve and update this plan as groundwater conditions and groundwater concerns
change within our local groundwater basin. The Board, John Thiel and Attorney Kylstad commended
Ivo Ber sohn on this tremendous accomplishment.
BREAK AND ADJOURN TO CLOSED SESSION: 3:08 p.m.
RECONVENE TO OPEN SESSION: 3:30 p.m.
a. Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation (one case)
No reportable Board action
ADJOURNMENT: 3:31 p.m.
Melonie Guttry, Clerk off Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District