08-15-2019 SpecialIZZ
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
SPECIAL MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 15, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a special session, 9:07 a.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan
Absent: Director Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Tim Bledsoe, Star
Glaze, Julie Ryan, Jeremy Rutherdale, Lynn Nolan, Chris Stanley, Brandon Singleton, Heidi Baugh,
Shelly Thomsen, Ryan Lee, Ivo Bergsohn, Cuz Cullen, Tony Prieto, Jim Kelly, Debbie Henderson,
Stephen Caswell, Bren Hoyle, Jim Hilton
Guests: Eric Sapperstein and David French, ENS Resources; Eric Shaffer
COMMENTS FROM THE AUDIENCE: Eric Schafer reported he recently received his meter and further
complimented staff for a quick response in repairing leaks in his neighborhood. He also
recommended the District consider a truck filling station, which may result in a cost savings.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang announced that Agenda Item 4d is being pulled from the Consent Calendar
and added to Action as Action Item 6e.
CONSENT CALENDAR:
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Absent
to approve the Consent Calendar with changes as presented.
a. LIABILITY CLAIM AGAINST THE SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM
CORY HEITGER (Tim Bledsoe, Manager of Customer Service and James Cullen, Inspections Supervisor)
Rejected claim against the District in the amount of $11,031.13 for losses to Cory Heitger and
forward to Joint Powers Insurance Authority for review and resolution.
SPECIAL BOARD MEETING MINUTES AUGUST 15, 2019 PAGE - 2
b. GEOGRAPHIC INFORMATION SYSTEM CONTRACTOR TASK LIST
(Jim Kelly, GIS Specialist and Steve Caswell, Principal Engineer)
Approved the Geographic Information System Contractor Task List for the 2019/2020 Fiscal
Year.
C. SOUTH Y FATE AND TRANSPORT MODEL
(Ivo Bergsohn, Hydrogeologist)
Authorized staff to approve the Scope of Work and Budget received from the Desert Research
Institute for additional modeling work for the South Y Feasibility Study in an amount not to
exceed $6,000.
d. VALHALLA WELL PUMP AND MOTOR REPLACEMENT
(Jeremy Rutherdale, Pumps Supervisor and No Bergsohn, Hydrogeologist)
This Item was moved to Action Item 6 e.
e. CAPITAL OUTLAY ACCOUNTS ROLLOVER
(Shannon Cotulla, Assistant General Manager and Debbie Henderson, Accounting Manager)
Authorized staff to direct rollover funds budgeted in 2018/2019 Fiscal Year to the 2019/2020
Fiscal Year.
f. REGULAR BOARD MEETING MINUTES: August 1, 20_19
(Marla Sharp, Assistant Clerk of the Board)
Approved August 2, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Larch Avenue Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager) -Julie
Ryan provided details regarding the work completed recommending terminating the
emergency action for the Larch Avenue project.
Moved Cefolu/Second Sheehan/Vogelgesang_ Yes/Cefolu Yes/Jones Yes/Sheehan Yes/Exline
Absent pursuant to Public Contract Code Section 22050(c), terminate emergency action to
replace approximately 100 linear feet of sewer pipe on Larch Avenue near Sonora Avenue
pursuant to Resolution .
b. Geronimo Way Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager) - Julie
Ryan provided details regarding the preferred alternative to repair the pipeline. Staff is
requesting to continue this emergency item.
Moved Sheehan Second Cefalu Vo el esan Yes Cefaiu Yes Jones Yes Sheehan Yes Exline
Absent pursuant to Public Contract Code Section 22050(c), continue Emergency Action to
replace approximately 250 linear feet of sewer pipe on Geronimo Way pursuant to Resolution
No. 3117-19.
C. Unpaid Delinquent Accounts for Sewer, Water and/or Street Lighting (Tim Bledsoe, Manager of
Customer Service and Ryan Lee, Senior Customer Service Representative) - President Vogelgesang opened
the Public Hearing at 9:17 a.m. to receive public comments and protests regarding the list of
delinquent accounts. Ryan Lee presented the list of delinquent accounts and provided an
overview of the tax roll process. There were no public comments or protests received and
President Vogelgesang closed the Public Hearing at 9:23 a.m.
SPECIAL BOARD MEETING MINUTES AUGUST 15, 2019 PAGE - 3
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan YesExiine
Absent to approve the list of delinquent accounts, and adopt Resolution No. 3118-19,
authorizing the list of delinquent accounts to be added to the 2019/20 EI Dorado County Tax
Assessor's Roll.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes/Exline
Absent to approve Payment of Claims in the amount of $582,147.49.
e. Valhalla Well Pump and Motor Replacement (Jeremy Rutherdale, Pumps Supervisor and No Bergsohn,
Hydrogeoiogist) - IVO Bergsohn and Jeremy Rutherdale explained the reasons for staff's request for
the Board to find that special circumstances exist to except the repair work of the Valhalla well
pump and motor from competitive bidding pursuant to the District's Purchasing Policy and
addressed questions from the Board.
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline
Absent to find that special circumstances exist to except the repair work of the Valhalla Well
pump and motor from competitive bidding pursuant to the District's Purchasing Policy and
authorize staff to Contract with Carson Pump in an amount not to exceed $35,000 to complete
all work needed to repair the well pump and replace the motor and ancillary equipment for the
Valhalla Well.
STANDING AND AD-HOC COMMITTEE REPORTS:
None
BOARD MEMBER REPORTS:
Director Jones reported he attended the tour with the Western Caucus Group yesterday and will
continue today. President Vogelgesang reported he attended the Employee Communications
Committee at the District on Tuesday, August 13, 2019, and provided a Board report.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan attended the EI Dorado County Water Agency Board meeting at the District on
August 14, 2019, and reported it was a positive meeting, with three District projects approved via
Memorandum of Understanding.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
Provided a staff update
Provided an update regarding Workforce Housing, which has been discussed at the Ad -Hoc
City Council Committee Meetings recently.
STAFF/ATTORNEY REPORTS:
Eric Sa erstein and
PP �. David French provided a Powerpoint presentation including a federal policy
update regarding the Fiscal Year 2020 Budget as well as Infrastructure, Watersheds and Forest Health
and PCE/Groundwater Contamination. David French thanked the District for their leadership in
allowing the Western Caucus Foundation to meet at the District and engage on District priorities with
numerous legislators including some senior legislators. They expressed appreciation to staff for working
SPECIAL BOARD MEETING MINUTES AUGUST 15, 2019 PAGE - 4
with the fire and water agencies on behalf of the entire basin and addressed questions from the
Board. Shannon Cotulla thanked ENS Resources for their efforts on behalf of the District.
Chris Stanley and Tony Prieto provided an overview of the Seneca Water Leak that recently took
place and was reported in the Tahoe Daily Tribune.
Shelly Thomson provided a Public Affairs update on behalf of the District. The Lake Tahoe Summit is
scheduled for Tuesday, August 20, 2019, and Director Jones and John Thiel will be attending. She
provided information regarding multi -day Liberty Utilities power outages during high fire times
including water conservation during those times.
Tim Bledsoe provided details and information regarding customer calls pertaining to the sewer
service charges outlined in the District Administrative Code. He suggested that the Administrative
Code be modified to address the sewer service charge issue and a review of the water service
charges be conducted as well. The Board agreed with this review and requested proposed
adjustments be brought back to the Board for approval.
BREAK AND ADJOURN TO CLOSED SESSION: 10:18 a.m.
RECONVENE TO OPEN SESSION: 10:19 a.m.
Pursuant to Government Code Section 54956.9(b)/Closed Session may be held for a conference with
legal counsel.
No reportable Board action
Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Potential Litigation
(one case).
No rg ortable Board action
Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel regarding
Significant Exposure to Litigation (one case).
Reportable Board Action
The Board approved an Amendment to Task Order No. 8 with Kennedy Jenks Consultants.
Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Sheehan Yes Exline
Absent to amend the prior motion to approve Payment of Claims in the amount of $1,932,358.82.
ADJOURNMENT: 10:20 a.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Cferk of the Board
South Tahoe Public Utility District