09-05-2019SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 5, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Shelly Thomsen, Mary
Alsbury, Brent Goligoski, Doug VanGorden, Chris Stanley, Chris Skelly, Jessica Henderson, Tim Bledsoe,
Star Glaze, Liz Kauffman, Jim Hilton, Steve Caswell, Heidi Baugh, Julie Ryan, Lynn Nolan, Jeremy
Rutherdale
Guests: Rick Lind, EN2
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu/Second Exline/Voaelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar as presented.
a. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM MARK OSER
(Nancy Hussmann, Human Resources Director)
Rejected claim against the District in the amount of $1,635.95 for alleged damages sustained
by Mark Oser and forward the claim to Joint Powers Insurance Authority for review and
resolution.
b. RESOLUTIONS TO SUBMIT APPLICATION FOR 2019 WATERLINE REPLACEMENT PROGRAM
CONSTRUCTION PROJECT LOAN FROM STATE WATER RESOURCES CONTROL BOARD DRINKING
WATER STATE REVOLVING LOAN FUND
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No.'s 3119-19, 3120-19 and 3121-19 for the District to apply for 2019
Waterline Replacement Program Construction Loan.
REGULAR BOARD MEETING MINUTES September 5, 2019 PAGE - 2
C. RESOLUTIONS TO SUBMIT APPLICATION FOR TAHOE KEYS AND UPPER TRUCKEE WASEWATER PUMP
STATIONS REHABILITATION PROJECT LOAN FROM STATE WATER RESOURCES CONTROL BOARD
CLEAN WATER STATE REVOLVING LOAN FUND (Lynn Nolan, Grants Coordinator)
Adopted Resolution No.'s 3122-19, 3123-19 and 3124-19 for the District to apply for Tahoe Keys
and Upper Truckee Wastewater Pump Stations Rehabilitation Project.
d. SEWER SERVICE CHARGES
(Tim Bledsoe, Manager of Customer Service)
Approved Ordinance No. 575-19 amending Ordinance Number No. 505-08 regarding sewer
service charges.
e. ANNUAL SOFTWARE SUPPORT COSTS FOR FINANCIAL MANAGEMENT AND UTILITY BILLING
SOFTWARE (Paul Hughes, Chief Financial Officer)
Approved payment to Tyler New World for annual financial management and utility billing
software maintenance and support in the amount of $32,867.99.
LARCH AVENUE SEWER PIPELINE MERGENCY REPAIR
(Julie Ryan, Engineering Department Manager)
Authorized staff to file a Notice of Completion with the EI Dorado County Clerk for the Larch
Avenue Sewer Pipeline Emergency Repair Project.
g. ANNUAL SOFTWARE SUPPORT COSTS FOR DISTRICT'S SUPERVISORY CONTROL AND DATA
ACQUISITION SOFTWARE (Chris Skelly, Information Technology Manager)
Approved payment to Wonderware California (DBA: E&M Electric & Machinery Inc.) for
annual supervisory control and data acquisition software maintenance and support in the
amount of $27,045.
h. SPECIAL BOARD MEETING MINUTES: August 15, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 15, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Geronimo Way Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager) - Julie
Ryan provided information regarding the Geronimo Way Sewer Pipeline Emergency Repair and
addressed questions from the Board.
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/ExIlne
Yes to pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to
replace approximately 250 linear feet of sewer pipe on Geronimo Way pursuant to Resolution
No. 3117-19.
b. Secondary Clarifier Rehabilitation Project (Stephen Caswell, Principal Engineer) - Steve Caswell
presented information regarding the history and rehabilitation needed for the Second Clarifier
Rehabilitation Project and addressed questions from the Board.
Moved Jones/Second Sheehan/Vogelgesang YeslCefalu Yes/Jones Yes/ Sheehan YeslExline
Yes to approve proposal from Carollo Engineers, Inc., in the amount of $478,634, for design
services for the Secondary Clarifier Rehabilitation Project and authorize the General Manger to
execute Task Order No. 17 to the Master Services Agreement with Carollo Engineers, Inc.
REGULAR BOARD MEETING MINUTES September 5, 2019 PAGE - 3
C. Luther Pass Pump Station Recycled Water Tanks Rehabilitation Design
(Brent Goligoski, Associate Engineer) - Brent Goligoski Provided details regarding the Luther Pass Pump
Station Recycled Water Tanks Rehabilitation Design Project and addressed questions from the
Board.
Moved Sheehan/Second Cefalu/Vogelgesang YeslCefalu Yes/Jones Yesl Sheehan_Yes/Exline
Yes to approve Proposal from Beyaz & Patel, Inc., for engineering services in an amount not to
exceed $149,587.34 to evaluate alternatives and perform structural design for the rehabilitation
of the recycled water storage tanks at Luther Pass Pump Station and authorize the General
Manger to execute the Master Services Agreement and Task Order No. 1 with Beyaz & Patel,
Inc.
d. Temporary Engineering Internship (Brent Goligoski, Associate Engineer) - Brent Goligoski provided
details in support of a temporary engineering Intern, discussing various projects to be assigned
to the intern and addressed questions from the Board.
Moved Cefalu/Second Sheehan/Vogelgesang YeslCefalu Yes/Jones Yes/ Sheehan Yes/Exline
Yes to authorize staff to recruit and hire a temporary Engineering Intern, for duration not to
exceed nine months, and in an amount not to exceed $50,000.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved_Sheehan/Second Exiine/Vogelgesang YeslCefalu Yes/Jones Yes/Sheehan YeslExline
Yes to approve Payment of Claims in the amount of $3,321,993.3.
STANDING AND AD-HOC COMMITTEE REPORTS:
None
BOARD MEMBER REPORTS:
None
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is scheduled for Wednesday, September 11, 2019.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update
• The Western Caucus held their roundtable at the District on August 15, 2019, and he provided
details regarding the tours and events that took place over the two days. Director Jones
provided information regarding the Caucus and the fire partnership group.
• Provided details regarding the 2019 Tahoe Summit at Valhalla
• The District is working with the Fire Chief at Lake Valley Fire Department in an effort to build a
stronger partnership
• The County is starting to implement new paving requirements, meaning patch paving
requirements could be increased by 5 times or more. The District is working with the County on
these increased costs. Attorney Kvistad will provide a summary of research Brownstein Hyatt
Farber Schreck has conducted regarding permissible paving requirements. Shannon Cotulla
provided additional details regarding changes to County encroachment requirements.
REGULAR BOARD MEETING MINUTES September 5, 2019 PAGE - 4
STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided a public affairs update including information regarding an article recently
published in the Los Angeles Times pertaining to micro plastics found in Lake Tahoe. She further
reported that the District and Tahoe Regional Planning Agency will be sharing the cost of an
AmeriCorps staff member in the next year, which will focus on community and water conservation at
the District. Steve Caswell provided a PowerPoint presentation for the 2018 Water Audit Results and
addressed questions from the Board.
Chris Stanley and Jeremy Rutherdale presented an update regarding the Sunset Well.
BREAK AND ADJOURN TO CLOSED SESSION: 3:28 p.m.
RECONVENE TO OPEN SESSION: 4:03 p.m.
Pursuant to Government Code Section 54956.9(b)/Closed Session may be held for a conference with
legal counsel.
No reportable Board action
Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel regarding
Significant Exposure to Litigation (one case).
No reportable Board action
Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel regarding
Potential Litigation (one case).
No reportable Board action
ADJOURNMENT: 4:04 P.M.
04t�
Melonie Guttry, C erk of th oard
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District