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09-19-2019SOUTH TAHOE PUBLIC UTILITY DISTRICT Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Nick Exline, Director John Thiel, General Manager Shannon Cotulla, Assistant General Manager REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT September 19, 2019 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: Vice President Sheehan, Directors Cefalu, Jones, Exline Absent: President Vogelgesang Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Brian Bartlett, Nancy Hussmann, Jim Hilton, Doug Van Gorden, Heidi Baugh, Steve Caswell, Tim Bledsoe, Julie Ryan, Lynn Nolan CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Director Jones requested Item 4b moved to Item 5a for discussion. CONSENT CALENDAR: Moved JoneslSecond Cefolu/Vogelgesang Absent/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar with changes as presented. a. RESOLUTION TO SUBMIT APPLICATION FOR TAHOE SIERRA INTEGRATED REGIONAL WATER MANAGEMENT IMPLEMENTATION PROJECTS TO THE CALIFORNIA DEPARTMENT OF WATER RESOURCES (Lynn Nolan, Grants Coordinator) Adopted Resolution No. 3125-19 to apply for Tahoe Sierra Integrated Regional Water Management Implementation Projects. b. WATER MAIN CATHODIC PROTECTION SYSTEM PILOT STUDY (Stephen Caswell, Principal Engineer) Approved proposal from JDH Corrosion Consultants, Inc., in the amount of $28,690 for engineering services associated with a Water Main Cathodic Protection System Pilot Study and authorize the General Manager to execute Task Order No. 6 to the Master Services Agreement with JDH Corrosion Consultants, Inc. REGULAR BOARD MEETING MINUTES September 19, 2019 PAGE - 2 C. SURPLUS VEHICLES, EQUIPMENT AND SCRAP (Heidi Baugh, Purchasing Agent) Authorized TNT Auction of Nevada Inc., to auction District vehicles, equipment and scrap at public sale. d. REGULAR BOARD MEETING MINUTES: September 5, 2019 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved September 5, 2019, Minutes CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION a. Steve Caswell provided details regarding the Cathodic Protection System Pilot Study and addressed questions from the Board. Information was distributed to the Board regarding metallic pipe in North America. Moved Jones/Second Exline/Vouielaesana Absent/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes to approved proposal from JDH Corrosion Consultants, Inc., in the amount of $28,690 for engineering services associated with a Water Main Cathodic Protection System Pilot Study and authorize the General Manager to execute Task Order No. 6 to the Master Services Agreement with JDH Corrosion Consultants, Inc. ITEMS FOR BOARD ACTION a. Geronimo Way Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager) - Julie Ryan provided details regarding the status of repairs for the Geronimo Way Sewer Pipeline Emergency Repair and addressed questions from the Board and Attorney Kvlstad. John Thiel expressed interested in meeting with County officials regarding paving at the site. Moved Cefolu/Second Jones/Vogelgesang AbsentlCefalu Yes/Jones YeslSheehan Yes/Exline Yes to pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to replace approximately 250 linear feet of sewer pipe on Geronimo Way pursuant to Resolution No. 3117-19. b. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan/Second Cefalu/VoaeIgesang AbsentlCefalu Yes/Jones Yes/Sheehan Yes/Exline Yes to approve Payment of Claims in the amount of $1,795,122.98. STANDING AND AD-HOC COMMITTEE REPORTS: Director Cefolu provided a report regarding the Finance Committee meeting held September 19, 2019, at 1:00 p.m. The Committee discussed adjusting one Part-time Engineer position to one Full-time Engineer allowing the District to save money on consultants and provide better project management. A recommendation will be brought forward at the October 3, 2019, Board Meeting. BOARD MEMBER REPORTS: Director Exline shared compliments he received regarding Tim Bledsoe, Customer Service Department Manager. Director Exline further reported tomorrow celebrates Climate Change at 11:00 a.m. at Lake Tahoe Commons. Director Jones reported he recently met with representatives from EI Dorado County Water Agency and Association of California Water Agencies. REGULAR BOARD MEETING MINUTES September 19, 2019 PAGE - 3 EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: The September EI Dorado County Water Agency Board Meeting was cancelled and the October 10, 2019, meeting will include a presentation regarding future water demands. GENERAL MANAGER REPORT: John Thiel reported on several items: ■ Provided a staff update • The County is implementing new paving regulations and the District is keeping communications open with County officials regarding these regulations • The District will stop billing for Liberty Utilities' street lights as of October STAFF/ATTORNEY REPORTS: Nancy Hussmann provided a comprehensive update regarding Association of California Water Agency -Joint Powers Insurance Authority Property Program Renewal. ADJOURN TO CLOSED SESSION: 2:54 p.m. RECONVENE TO OPEN SESSION: 3:50 p.m. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel regarding Significant Exposure to Litigation (three cases) No reportable Board action No reportable Board action Reportable Board Action The Board of Directors approved: (1) implementing mitigation measures with respect to the third hay cutting and the hay stored on the District's property from the second hay cutting at Diamond Valley Ranch; (2) issuing a notice of implementation of mitigation measures to Sanchez Ranch, LLC; and, (3) issuing a notice of termination of the Custom Haying and Brokerage Agreement to Sanchez Ranch, LLC ADJOURNMENT: 3:51 p.m, Melonie Guttry, Clerk of the Board South Tahoe Public Utility District Y Kelly han, Board Vice President South Tahoe Public Utility District