10-17-2019SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 17, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Jim Hilton, Bren Hoyle,
Chris Stanley, Doug VanGorden, IV Jones, Ivo Bergsohn, Jeremy Rutherdale, Shannon Cotulla, Lynn
Nolan, Julie Ryan, Stephen Caswell, Heidi Baugh, Tim Bledsoe, Trevor Coolidge
Guests: Jesse Garner, Les Wright
COMMENTS FROM THE AUDIENCE:
Jesse Garner, District customer, spoke regarding fire safety and hydrant pressure.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang proposed the addition of Item 6d - Tallac Pump Station Repairs
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefolu Absent/Jones Yes/Sheehan Yes/Exline Yes
to add Items 6 d - Tallac Pump Station Repairs to the Agenda.
CONSENT CALENDAR:
Director Exline requested information regarding Item 4b - Resolution for Bureau of Reclamation 2020
WaterSmart Drought Response Grant, which was addressed by Julie Ryan.
Moved Exline/Second Sheehan/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/ExIIne Yes
to approve the Consent Calendar as presented.
a. ASSOCIATION OF CALIFORNIA WATER AGENCIES 2020 DUES
(John Thiel, General Manager)
Authorized Association of California Water Agencies 2020 Membership Dues Renewal in the
amount of $26,015.
REGULAR BOARD MEETING MINUTES October 17, 2019
PAGE - 2
b. RESOLUTION FOR BUREAU OF RECLAMATION 2020 WATERSMART RESPONSE GRANT
(Lynn Nolan, Grants Coordinator)
Adopted Bureau of Reclamation WaterSMART Drought Response Grant Program Resolution
No. 3126-19 approving grant funding for Water Infrastructure Efficiencies Project.
C. WASTEWATER TREATMENT PLANT HAZARD FUEL MITIGATION PROJECT
(Julie Ryan, Engineering Department Manager)
Authorized staff to prequalify contractors to bid on the Wastewater Treatment Plant Hazard
Fuel Mitigation Project.
d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT PHASE 1
(Trevor Coolidge, Senior Engineer)
Authorized staff to advertise for construction bids for Phase 1 of the Keller -Heavenly Water
System Improvements Project.
e. SOUTH Y FEASIBILITY STUDY OF REMEDIAL ALTERNATIVES
(Ivo Bergsohn, Hydrogeologist)
Approved the Revised Agreement Amendment Request B received from Kennedy/Jenks
Consultants for additional engineering consultant services needed to complete the South Y
Feasibility Study of Remedial Alternatives.
REGULAR BOARD MEETING MINUTES: October 3, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved October 3, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Geronimo Way Sewer Pipeline Emergency Repair (Julie Ryan, Engineering Department Manager) -Julie
Ryan provided details regarding the repairs and addressed questions from the Board.
Moved Sheehan/Second Jones/Vogelgesana Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to pursuant to Public Contract Code Section 22050(c), Terminate Emergency
Action to replace approximately 250 linear feet of sewer pipe on Geronimo Way pursuant to
Resolution No. 3117-19.
b. June 30, 2019, Fiscal Year -End Financial Statements (Paul Hughes, Chief Financial Officer) - Paul Hughes
reported that this is an administrative step and staff is requesting the Board receive and file the
June 30, 2019, Income Statements and Balance Sheet Reports.
Moved VogelgesanglSecond Sheehan/Vogelgesang Yes/Cefalu Absent/Jones Yes/ Sheehan
Yes/Exline Yes to receive and file the June 30, 2019, Income Statements and Balance Sheet
Reports.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Exline/Vogelgesang YeslCefalu Absent/Jones Yes/Sheehan
Yes/Exllne Yes to approve Payment of Claims in the amount of $1,905,729.38.
REGULAR BOARD MEETING MINUTES October 17, 2019 PAGE - 3
d, Tallac Pump Station Repairs (Chris Stanley, Manager of Field Operations and Jeremy Rutherdale, Pumps
Supervisor) -Chris Stanley and Jeremy Rutherdale presented information regarding the repairs
needed to the pump and addressed questions from the Board. Staff is researching to see if parts
are available for repair, but replacement may be the only option. Staff is requesting
authorization to move forward with repairs and/or replacement and addressed questions from
the Board.
Moved Jones/Second Exline/Vogelgesang YeslCetalu Absent/Jones Yes/ Sheehan Yes/Exline
Yes to direct staff to research the repair and/or replacement of the Tallac Pump Station pump in
an amount not to exceed $60,000.
STANDING AND AD -IOC COMMITTEE REPORTS:
None
BOARD MEMBER REPORTS:
Director Exiine reported he presented to the Employee Communications Committee on Wednesday,
October 16, and appreciated the opportunity to speak with staff.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported she was unable to attend the meeting, but John Thiel attended and
provided details regarding the PowerPoint presentation.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update
• Provided a Workforce Housing update
• Discussed the draft Environmental Policy
• Provided details regarding Ameca, the South Lake Tahoe Sister City delegation that visited the
City of South Lake Tahoe Tuesday, October 15, and the District Wednesday, October 16.
STAFF/ATTORNEY REPORTS:
Stephen Caswell provided a PowerPoint Presentation regarding the Tahoe Keys and Upper Truckee
Pump Stations and addressed questions from the Board.
Chris Stanley and IV Jones provided a report regarding the work completed on a 24 -inch gravity
main at the Lake Tahoe Airport. The work was completed by Pacific Sewer Maintenance who cut a
grounding rod from the inside of the gravity main, rather than digging up the main, saving the District
thousands of dollars.
BREAK AND ADJOURN TO CLOSED SESSION: 3:00 p.m.
RECONVENE TO OPEN SESSION: 3:48 p.m.
a. Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board oction
REGULAR BOARD MEETING MINUTES October 17, 2019 PAGE - 4
b. Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
Moved Vogelgesan /y Second Exline/Vogelgesong Yes/Cefalu Absent/Jones YeslSheehan Yes/Exline
Yes to terminate the Consolidated Agreement between South Tahoe Public Utility District and the
County of Alpine and the Alpine County Water Agency, effective November 30, 2019. Notice will be
sent to the Alpine County Board of Supervisors and the Alpine County Water Agency.
c. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
ADJOURNMENT: 3:49 p.m.
i&ear
Melonie Guttry, 6lerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District