Resolution No. 3131-19 Adopting Records Retentiion Policy1
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RESOLUTION NO. 3131-19
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE
RECORDS RETENTION POLICY AND SCHEDULES AND REPEALING THE
PRIOR RECORDS RETENTION GUIDELINES
RESOLVED, by the Board of Directors (Board of Directors) of the South Tahoe
Public Utility District (the "District"):
WHEREAS, the maintenance of numerous records is expensive, slows document
retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the District; and
WHEREAS, Section 60200 of the Government Code of the State of California
provides that the legislative body of a special district may authorize at any time the
destruction or disposition of any duplicate record, paper, or document, the original or a
permanent photographic record of which is in the files of any department of the
District; and
WHEREAS, Section 60201 of the Government Code of the State of California was
amended effective January 1, 2005, to provide that District records which have served
their purpose, which are not expressly required by law to be filed and persevered, and
which will not adversely affect any interest of the District or public may be destroyed;
and
WHEREAS, the District currently has Records Retention Guidelines for the
maintenance of the types of records destroyed or disposed of by the District that
reasonably identifies the information contained in the records in each category;
WHEREAS, the District has developed updated records retention policy and
'schedules ("Records Retention Policy and Schedules") to comply with current
developments in California law and provide clear guidance to each of the District's
departments.
NOW, THEREFORE, BE IT RESOLVED
Section 1. The Board of Directors finds that the destruction or disposition of the
records that have exceeded the retention periods as set forth in the Records Retention
Policy and Schedules, attached as Exhibit 2, and incorporated by this reference, will not
adversely affect any interest of the District or the public.
1 Section 2. The Records Retention Policy and Schedules are adopted by the
2 Board of Directors pursuant to Government Code section 60200, et. seq., of the State of
3 California and records of the District are authorized to be destroyed in accordance
with the provisions of the Records Retention Schedules.
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Section 3. With the consent of each Department Head, as applicable, General
5 Manager, and District Legal Counsel, the Clerk of the Board is authorized to update the
6 Records Retention Schedules without further action by the Board of Directors.
7 Section 4. The term "records" as used herein shall include documents,
8 instructions books microforms electronic files magnetic tape, o tical media, or
g papers; as defined by the California Public Records Act.
10 Section 5. The District's current Records Retention Guidelines are repealed in
11 their entirety and replaced by the Records Retention Policy and Schedules.
12 Section 6. This Resolution shall become effective immediately upon its passage
13 and adoption.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
14 Resolution No. 3130-19 was duly and regularly adopted and passed by the Board of
15 Directors of the South Tahoe Public Utility District at a regular meeting held on the 7th
16 day of November, 2019, by the following vote:
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AYES: CEFALU, JONES, VOGELGESANG, SHEEHAN, EXLINE
18 NOES: NONE
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ABSENT: NONE
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23 ATTEST:
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24 Melonie Guttry, Clerk o the Board
25 South Tahoe Public Utility District
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Resolution No. 3130-19
29 November 7, 2019
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Randy Vogelgesang, Board President
South Tahoe Public Utility District