11-07-2019SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 7, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Shelly Thomsen,
Stephen Caswell, Jim Kelly, Chris Stanley, Jeremy Rutherdale, Jim Hilton, Ivo Bergsohn, Sarah Lucero,
Tim Bledsoe, Bren Borley, Julie Ryan, Debbie Henderson, Chris Skelly
Guests: Jesse Garner
COMMENTS FROM THE AUDIENCE:
Jesse Garner, District customer, thanked the Board for the District's efforts on clearing the lot in his
neighborhood. He also discussed a historic Sierra House Barn located on one of the City lots and
associated public resource codes associated with wooden structures. Staff addressed questions from
the Board regarding the lot and the structure.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang announced that there is a change to Consent Item 4a - Resolutions to Submit
an Application for Tahoe Keys Wastewater Pumpstation Rehabilitation Project Loan from State Water
Resources Control Board Clean Water State Revolving Fund the amount of the loan will not exceed
$6,189,331.
CONSENT CALENDAR:
Moved Voaelgesong/Second Cefalu/Vogelgesang YesJCefalu Yes/Jones Yes/Sheehan Yes/Exline
Yes to approve the Consent Calendar with changes as presented.
REGULAR BOARD MEETING MINUTES November 7, 2019 PAGE - 2
a. RESOLUTIONS TO SUBMIT AN APPLICATION FOR TAHOE KEYS WASTEWATER PUMPSTATION
REHABILITATION PROJECT LOAN FROM STATE WATER RESOURCES CONTROL BOARD CLEAN WATER
STATE REVOLVING FUND (Lynn Nolan, Grants Coordinator)
Adopted Resolution No.'s 3127-19, 3128-19 and 3129-19 to apply for Tahoe Keys Wastewater
Pump Station Rehabilitation Project.
b. TAHOE KEYS PUMP STATION REPLACEMENT PROJECT
(Stephen Caswell, Principal Engineer)
Approved list of named products to be listed without alternative in the Contract documents.
c. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3030-19 which incorporates the Pay Listing by Position for the pay
listing effective August 23, 2019.
d_ 7019 WELL AND PUMP PERFORMANCE EFFICIENCY TESTING PROGRAM
(Ivo Bergsohn, Hydrogeologist)
Approved staff's request to open a Task Order with Wood Rodgers Incorporated in an amount
not to exceed $3,000 for technical assistance during baseline testing of the District's Well and
Pump Performance Efficiency Testing Program.
e. LEGAL. COUNSEL FOR PUBLIC CONTRACTS
(Julie Ryan, Engineering Department Manager)
Approved Task Order No. 9 to Best, Best & Krieger LLP, Attorneys at Law, to provide as -needed
legal services relating to Public Contracts in an amount not to exceed $20,000.
REGULAR BOARD MEETING MINUTES: October 17, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved October 17, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Determine District Site Locations to Include in the Collaborative Solar Procurement (Shelly Thomsen,
Public Affairs and Conservation Manager) -Shelly Thomsen provided details regarding the District site
locations to include in the Collaborative Solar Procurement process. There is no cost to the
District to be included in the regional effort right now, and the District can make a decision
once it is determined what opportunities may exist. The Board asked questions which were
addressed by staff. AHorney Kvistad recommended the District review the Request for Proposal
before it is submitted and staff agreed.
Moved Exiine/Second Jones/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan YesjExline Yes
to approve inclusion of Wastewater Treatment Plant 1 site as a priority site in the regional
collaborative solar procurement through the Strategic Energy and Economic Development
Fund, and include Diamond Valley Ranch and Wastewater Treatment Plant 2 sites as bid
alternate sites, as modified by District staff in connection with Strategic Energy and Economic
Development Fund.
b. Records Retention Update (Melonie Guttry, Executive Services Manager/Clerk of the Board) — Melonie
Guttry presented information regarding the Records Retention Update process including the
final proposal and addressed questions from the Board. Attorney Kvistad requested striking "Do
not duplicate or distribute without prior written consent" from the Policy.
REGULAR BOARD MEETING MINUTES November 7, 2019 PAGE - 3
Moved Cefalu/Second Exline/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes
to adopt Resolution No. 3131-19, for the South Tahoe Public Utility District updated Records
Retention Policy and Schedules, dated November 7, 2019, and repealing the District's current
Records Retention Guidelines and staff will request striking the prohibition against duplicating.
C. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved SheehanlSecond Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline
Yes to approve Payment of Claims in the amount of $1,923,228.89.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang reported there was an Ad -Hoc City Council Committee Meeting held this
morning at 10 a.m. John Thiel provided details regarding several discussion topics.
BOARD MEMBER REPORTS:
None
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
John Thiel reported the next meeting is November 13, 2019.
GENERAL. MANAGER REPORT:
John Thiel reported on several items:
Provided a staff update
Provided an update regarding the ongoing local Chief Executive Officer's quarterly meetings
and discussions that took place including the community wide affordable housing issue.
The Workforce Housing Task Force, known as "Housing Tahoe" met last week and details were
provided regarding the issues surrounding affordable housing and reducing the development
costs to create affordable housing.
STAFFZATTORNEY REPORTS:
Shelly Thomsen provided a Public Affairs Update.
Chris Stanley and Jeremy Rutherdale provided an update regarding Tallac Sewer Pump Station. The
pump is back in service, but staff is working to replace it for reliability and due to the fact that parts
are no longer available for the original pump.
Jim Kelly provided a presentation regarding the Geographical Information System current used by
the District.
BREAK AND ADJOURN TO CLOSED SESSION: 3:03 p.m.
RECONVENE TO OPEN SESSION: 3:31 p.m.
a. Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
b. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
REGULAR BOARD MEETING MINUTES November 7, 2019 PAGE - 4
No reportable Board action
c. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
Reportable Board Action:
The Board authorized the District to enter into an agreement with Lakeside Park Association
consenting to conditional service by Lakeside Park Association in the triangle area abutting Lake
Tahoe.
ADJOURNMENT: 3:32 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, dlerk of th Board
South Tahoe Public Utility District