11-21-20191954 '
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exiine, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 21, 2019
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Borland, Tim
Bledsoe, Chris Stanley, Shelly Thomsen, Susan Rasmussen, Sara Lucero, Debbie Henderson, Julie Ryan,
Steve Caswell, Brian Bartlett, Lynn Nolan, Heidi Baugh
Guests: Justin Williams, Mann, Urrutia, Nelson CPA's & Associates, LLP; Duane Wallace, Tahoe
Chamber
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang announced that Consent Item 4e -Secondary Clarifier Rehabilitation Project
is being pulled from the Agenda at this time.
CONSENT CALENDAR:
Moved Sheehan/Second Exllne(Vogelgesang Yes&efalu Absent/Jones Yes]Sheehan Yes/Exline Yes
to approve the Consent Calendar with changes as presented.
a. RESOLUTION FOR CALFIRE CALIFORNIA CLIMATE INVESTMENT FIRE PREVENTION GRANT
PROGRAM APPLICATION
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3132-19 required for an application for funding from CALFIRE for the
Regional Critical Infrastructure Protection Planning Project.
b. GERONIMO WAY SEWER EMERGENCY REPAIR
(Julie Ryan, Engineering Department Manager)
Authorized staff to file a Notice of Completion with the EI Dorado County Clerk for the
Geronimo Way Sewer Emergency Repair Project.
REGULAR BOARD MEETING MINUTES November 21, 2019
PAGE - 2
C. (NATER HYDRAULIC MODELING SUPPORT SERVICES
(Stephen Caswell, Principal Engineer)
1) Approved the Proposal from Carollo Engineers, Inc., in the amount of $45,100, to provide as -
needed hydraulic modeling services for the water system; and, 2) Authorize the General
Manager to execute Task Order No. 18 to the Master Services Agreement with Carollo
Engineers, Inc.
d. INUNDATION MAPPING SERVICES FCR HARVEY PLACE AND INDIAN CREEK RESERVOIRS
(Stephen Caswell. Principal Engineer)
1) Approved the Proposal from Domenichelli and Associates, Inc., in the amount of $53,110, for
inundation mapping services; and, 2) Authorized the General Manager to execute Task Order
No. 5 to the Master Services Agreement with Domenichelli and Associates, Inc.
e. SECONDARY CLARIFIER REHABILITATION PROJECT
(Stephen Caswell, Principal Engineer)
Authorized staff to advertise for pre -purchase of new clarifier mechanisms for the Secondary
Clarifier Rehabilitation Project.
CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3133-19 which incorporates the Pay Listing by Position for the pay
listing effective November 4, 2019.
g. REGULAR BOARD MEETING MINUTES: November 7, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 7, 2019, Minutes
PRESENTATION
Paul Hughes introduced Justin Williams of Mann Urrutia, Nelson CPA's & Associates who provided a
PowerPoint presentation regarding the District's Audit Process including the Opinion and
Independent Auditor's Report Results. The District received a clean audit with no findings nor
compliance exceptions with an unmodified opinion. Justin Williams addressed questions from the
Board and Paul Hughes acknowledged Finance staff for their efforts on such an outstanding audit
result. The Board also acknowledged staff for their efforts.
ITEMS FOR BOARD ACTION
a. Sewer Unit Transfer Exception for Public Agencies (Tim Bledsoe, Manager of Customer Service) -Tim
Bledsoe provided an overview of City redevelopment projects and a request from the City
regarding transferring of sewer units from parcel to parcel. President Vogelgesang provided
details regarding discussions that took place at the recent Ad -Hoc City Council Committee
Meeting. The Board continued with discussions regarding all local governmental/public
agencies receiving this same benefit. Attorney Kvistad explained that all public agencies need
to be treated similarly, as long as permits are transferred internally and not from one agency to
another. These public agencies will benefit by not having to use public funds to pay transfer
fees. Staff may research transferring water connections in the same way, which the District
would potentially consider on a case-by-case basis. The Board directed staff to bring a
recommendation back to a future Board Meeting to make adjustments to the Ordinance to
allow the transfer of sewer units from parcel to parcel for public agencies and water capacity to
REGULAR BOARD MEETING MINUTES November 21, 2019 PAGE - 3
be considered on a case-by-case basis through an application process. Duane Wallace spoke
in favor of adjusting the Ordinance as discussed today, which is consistent with the District's
goals of supporting affordable housing.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/.tones Yes/Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $1,762,908.04.
C. Tallac Sewer Pump Station Pump Replacement (Jeremy Rutherdale, Pump Station Supervisor and Chris
Stanley, Manager of Field operations) - Chris Stanley provided details regarding the operation of the
Tallac Sewer Pump Station and proposed pump replacement. He explained the advantages of
this particular pump and addressed questions from the Board.
Moved SheehanlSecond Exline/Vogel esang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to 1) Approve "Special Circumstance" as the exception to bidding procedures
as outlined in the Purchasing Policy for a sole source purchase of Vaughn Chopper Pump; and,
2) Authorize the purchase of a 40 horse power Vaughn Chopper Pump in the approximate
amount of $26,933.00
STANDING AND AD-HOC COMMITTEE REPORTS:
None
BOARD MEMBER REPORTS:
Director Exline reported he had a meeting with Tahoe Regional Planning Agency regarding basin
wide solar and regulatory considerations, which was productive. Director Jones reported he will be
attending the Association of California Water Agencies (ACWA) Conference during the December 5
meeting. President Vogelgesonq announced he will not be able to attend the California Association
of Sanitation Agencies (CASA) Conference this winter and to please let him know if any other Board
Member is interested in attending. The Washington DC ACWA/CASA Conference will be taking place
in February, please let Randy know if you are interested in attending.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the November meeting was cancelled.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
Provided a staff update
Provided a report regarding the Climate Adaptation Plan
Provided an update regarding the California Tahoe Alliance and the District's involvement in
this process. The District's lobbyists have been working with Senator Harris regarding a fire safe
bill and potential funding.
STAFF/ATTORNEY REPORTS:
Attorney Kvistad provided an update regarding the Stakeholder's Advisory Group workshop,
scheduled for Friday, November 22 regarding the Groundwater Management Plan.
REGULAR BOARD MEETING MINUTES November 21, 2019
BREAK AND ADJOURN TO CLOSED SESSION: 3:02 p.m.
RECONVENE TO OPEN SESSION: 3:20 p.m.
PAGE - 4
a. Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
b. Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
c. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
ADJOURNMENT: 3:21 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District