District Board Agenda Packet 01-16-2020 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, January 16, 2020 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. 2020 Washington, D.C. Legislative Advocacy
(Shannon Cotulla, Assistant General Manager)
Authorize extension of the Contract with ENS Resources, Inc., for two years for lobbying
and consulting services in the amount of $87,600 per year, plus travel expenses.
b. Amended Application No. A023393 to Appropriate Water
(Shannon Cotulla, Assistant General Manager)
Authorize submittal to the State Water Resources Control Board of Amended
Application No. A023393 to Appropriate Water.
c. Customer Service and Engineering Department Staffing
(Tim Bledsoe, Manager of Customer Service and Julie Ryan, Engineering Department Manager)
Authorize staff to extend the Limited Term Positions as follows: 1) Meter Technician; 2)
Customer Service Representative; and, 3) Staff Engineer.
REGULAR BOARD MEETING AGENDA – January 16, 2020 PAGE – 2
d. Keller-Heavenly Water System Improvements Project, Phase I
(Trevor Coolidge, Senior Engineer)
Award the Keller-Heavenly Water System Improvements Project, Phase 1 Contract to
the lowest responsive, responsible bidder, Burdick Excavating Company, Inc., in the
amount of $1,702,038.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,183,547.37.
7. ANNOUNCEMENT OF 2020 BOARD APPOINTMENTS (Standing Committees, Ad-Hoc and Liaisons)
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. Liberty Utilities
c. Lakeside Park
d. County Paving
e. City Manager
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Vacation Home Rental Rates (Paul Hughes, Chief Financial Officer)
b. Tanks Update (Julie Ryan, Engineering Department Manager)
c. Lower Lateral Policy (Julie Ryan, Engineering Department Manager)
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
01/02/2020 – 2:00 p.m. Regular Board Meeting at the District
01/08/2020 – 9:00 a.m. El Dorado County Water Agency Meeting in Placerville
01/13/2020 – 3:30 p.m. Operations Committee Meeting at the District
Future Meetings/Events
02/20/20 – Martin Luther King, Jr. Holiday – District Offices Closed
02/06/20 – 2:00 p.m. Regular Board Meeting at the District
14. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
ADJOURNMENT (The next Regular Board Meeting is Thursday, February 6, 2020, at 2:00 p.m.)
REGULAR BOARD MEETING AGENDA – January 16, 2020 PAGE – 3
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – January 16, 2020 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, January 16, 2020
ITEMS FOR CONSENT
a. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES 2020 DUES
(John Thiel, General Manager)
Authorize 2020 California Association of Sanitation Agencies Membership Dues Renewal in the
amount of $16,711.
b. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3135-20 that incorporates the Pay Listing by Position for the pay listing
effective January 16, 2020.
c. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1
(Trevor Coolidge, Senior Engineer)
Approve Farr West Engineering Proposal for Construction Management Services for Phase 1 of
the Keller-Heavenly Water System Improvements Project in an amount not to exceed $33,444.
d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1
(Trevor Coolidge, Senior Engineer)
Approve Gannett Fleming, Inc., Proposal for Keller Tanks Rockfall Mitigation - Construction
Support Services for the Keller-Heavenly Water System Improvements Project in an amount not
to exceed $49,930.
e. REGULAR BOARD MEETING MINUTES: January 2, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve January 2, 2020, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: California Association of Sanitation Agencies 2020 Dues
REQUESTED BOARD ACTION: Authorize 2020 California Association of Sanitation
Agencies Membership Dues Renewal in the amount of $16,711.
DISCUSSION: California Association of Sanitation Agencies (CASA) is recognized as the
leading California voice on water quality and related environmental policy issues.
Membership provides leadership, education, and up-to-date information. CASA also
promotes the essential role of wastewater agencies in the provision of renewable
resources and legislative advocacy for sound clean water laws and regulations. The
2020 dues are the same as last year.
SCHEDULE: Upon approval
ACCOUNT NO: 1042.6250
BUDGETED AMOUNT AVAILABLE: $18,193
ATTACHMENTS: CASA Invoice
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: CalPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution No. 3135-20 that incorporates the Pay
Listing by Position for the pay listing effective January 16, 2020.
DISCUSSION: California Public Employees’ Retirement System (CalPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five (5) years. This revision addresses
the market adjustment for the Electrical/Instrumentation Supervisor retroactive to June
24, 2019, effective January 16, 2020.
SCHEDULE: Post Pay Listing effective January 16, 2020 on website after approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3135-20, Pay Listing by Position for effective date January
16, 2020
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3135-20
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
ADOPTING PAY LISTING BY POSITION FOR THE
EFFECTIVE DATE OF JANUARY 16, 2020
WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
Board of Administration of California Public Employees’ Retirement System entered into
a Contract, effective June 19, 2003, and amended effective April 19, 2007, providing for
the participation of said public agency in the California Public Employees’ Retirement
System; and,
WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
one combined pay schedule, adopted by the Board of Directors, for every employee
position, including the Board of Directors, be made available for public inspection and
retained for not less than five years; and
WHEREAS, the South Tahoe Public Utility District Pay Listing by Position for the
effective dates of January 16, 2020, is incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe
Public Utility District hereby formally adopts the above-mentioned Pay Listing by Position
for the effective date of January 16, 2020.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting held on the 16th day of January,
2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST: _________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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Trevor Coolidge
January 16, 2020
Page 2 – 4c
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase I
REQUESTED BOARD ACTION: Approve Farr West Engineering Proposal for Construction
Management Services for Phase 1 of the Keller-Heavenly Water System Improvements
Project in an amount not to exceed $33,444.
DISCUSSION: In 2015, the Board authorized Task Order No. 9 with Farr West Engineering
to complete an alternatives evaluation for the Keller and Heavenly Zones before
subsequently approving Task Order No. 10 in December 2017 to provide design services
for the Keller-Heavenly Water System Improvements Project. The selected alternative
and Project will facilitate numerous water system improvements including replacing the
Keller Tanks, improving tank site access and safety, increasing hydrant flow rates for
firefighting, and updating communication and instrumentation within the pressure
zones to increase system control and efficiency, as identified through the alternatives
evaluation.
The Proposal from Farr West Engineering will provide support services during
construction of Phase 1 of the Project to assist the District with various needs during
construction, including submittal reviews, responding to design clarifications (RFIs) from
the construction Contract, addressing differing site conditions, and the handling of
closeout documentation required (including as-builts) for the State Water Resources
Control Board funding.
As the design firm, these ongoing services are needed for implementation of Phase 1 of
the Project in 2020. Farr West Engineering will complete the work on a time-and-
materials basis under an existing Master Services Agreement (MSA).
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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Trevor Coolidge
January 16, 2020
Page 2 – 4c
Staff recommends that the Board approve Farr West Engineering’s proposal for
Construction Management Services for Phase 1 of the Keller-Heavenly Water System
Improvements Project in an amount not to exceed $33,444.
SCHEDULE: Upon Board Approval
COSTS: $33,444
ACCOUNT NO: 2030-7022/15W007
BUDGETED AMOUNT AVAILABLE: Funded with a low interest State Revolving Fund loan
ATTACHMENTS: Farr West Engineering Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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South Tahoe PUD FWE #1365
Keller-Heavenly Water System Improvement Project,
Phase 1
A-1 December 2019
Exhibit A – Scope of Work
EXHIBIT A
SCOPE OF WORK
South Tahoe PUD
Keller-Heavenly Water System Improvement Project, Phase 1
Task Order No. 11 – Construction Management Services
INTRODUCTION
Farr West Engineering (Farr West) was requested by the South Tahoe Public Utility District (District) to
prepare an Amendment for the design and bidding assistance of the Keller-Heavenly Water System
Improvement Project, Phase 1. The project incudes the demolition of the existing 123,000 gallon bolted
steel water tank at the Keller Tank Site, environmental remediation, rockfall mitigation, site and foundation
preparation for the future water tank, installation of approximately 1,050 linear feet of water main and
appurtenances, demolition and replacement of a pressure reducing valve station, and surface restoration,
including asphalt paving and curb work.
This scope of services includes general construction management, environmental remediation review and
coordination, and project closeout activities. Construction inspection, survey staking, and materials testing
are not included in this scope of services and will be provided by the District.
The phase and task breakdown for the project is designated as follows:
Design Services
•Task 1 – Construction Management
•Task 2 – Project Closeout
•Task 3 – Owner Directed Services
DESIGN SERVICES
Task 1 – Construction Management
Objective
To provide technical assistance during construction and assistance during project closeout.
Approach
This task shall be inclusive of requested services of Farr West to the District during construction. Farr West
will provide the following activities listed below:
•Attend the pre-construction conference conducted by the District.
•Attend the first four (4) weekly site meetings held by the Contractor. Other site visits are anticipated
and are listed in the below subtasks. These meetings are estimated at 2-hours each, excluding travel
time.
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South Tahoe PUD FWE #1365
Keller-Heavenly Water System Improvement Project,
Phase 1
A-2 December 2019
Exhibit A – Scope of Work
•Provide technical assistance during construction by providing responses to Requests for
Information (RFIs) received from the awarded Contractor. This subtask assumes up to ten (10)
RFIs will be received.
•Perform submittal reviews, as received from the awarded Contractor, and provide approvals to the
District. Farr West estimates that approximately seventy (70) material and equipment submittals
will be received for review.
•Attend on-site visits during construction as requested by the District. These visits are intended to
provide technical assistance to resolve conflicts or to provide direction to the awarded contractor
for design related concerns. Farr West estimates that up to eight (8) visits will be requested, each
with a 4.5-hour duration, including travel time.
•Provide general oversight of initial qualitative site-screening of contaminated soil. This will not
include any on-site observation. The intent of this subtask is to verify the Contractor is performing
the required screening per the specifications.
•Provide review and comment of Contractor provided ‘Waste Characterization Report’.
•Provide general project coordination and communications with Client and Contractor via phone or
email.
Deliverables
The following deliverables will be submitted under this task:
•Responses to RFIs. (pdf format)
•Submittal review documentation. (pdf format)
Assumptions
The following assumptions apply:
•No full-time inspection is included.
•Materials testing is not included.
•Construction staking is not included.
•Farr West will not attend weekly meetings held by the Contractor, unless specifically noted in this
Task.
•District will review Contractor pay requests and quantities and make recommendation for payment.
•District will handle day to day communication with Contractor and process all contract related
documents.
Task 2 – Project Closeout
Objective
To provide the required documentation to satisfy project closeout with the State Water Resources Control
Board.
Approach
This task shall be composed of project closeout tasks Farr West shall provide the District. These tasks shall
include the following activities listed below:
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South Tahoe PUD FWE #1365
Keller-Heavenly Water System Improvement Project,
Phase 1
A-3 December 2019
Exhibit A – Scope of Work
•Correspondence with the District to obtain a final field set of record drawings compiled by the
District’s inspector. This field set of record drawings shall be previously approved and accepted by
the District at final completion of construction.
•Farr West will incorporate all markups and project modifications from the record drawings
compiled by the District’s inspector into a final set of record drawings that will be provided to the
District.
•Attend final project walkthrough with the District and Contractor. This effort is assumed to be six
(6) hours, including travel time.
•Prepare a final project punchlist for the District following the final project walkthrough.
Deliverables
The following will be delivered under this task:
•Final punchlist
•Record Drawings shall include:
One (1) copy of full size plans (22”x34”)
Compact disk containing digital files of:
Plans – PDF (full and half size)
AutoCAD files
Assumptions
The following assumptions apply:
•District will coordinate with State Water Resources Control Board and provide additional
documentation beyond record drawings.
Task 3 – Owner Directed Services
Owner Directed Services will cover the costs of project work items that are unforeseen by the District, and
a task budget of $5,000 is incorporated into this Amendment. Labor effort will not be charged to this task
unless authorized in writing by the District.
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South Tahoe PUD FWE #1365
Keller-Heavenly Water System Improvement Project,
Phase 1
B-1 December 2019
Exhibit B – Schedule
EXHIBIT B
SCHEDULE
Notice to Proceed: January 2020
Construction Start: May 2020
Construction Completion: October 2020
Record Drawing Completion: November 2020
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South Tahoe PUD FWE #1365
Keller-Heavenly Water System Improvement Project,
Phase 1
C-1 December 2019
Exhibit C – Budget
EXHIBIT C
BUDGET
Task 1 Construction Management $21,804
Task 2 Project Closeout $6,640
Task 3 Owner Directed Services $5,000
TOTAL: $33,444
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Principal Civil Engineer -Senior Engineer II - Engineer I-Engineer in Training III -Electrical EngineerAdministrator IV - Subconsultant #1 Sierra ControlsTOTALTASKSRate ($/hr)$169 $160 $110 $100 $158 $95 Hours ($)($) ($)1.0 Construction ManagementAttend preconstruction conference44$640$640Attend weekly site meetings (4 total)1818$2,880$2,880Respond to RFIs (10 assumed)2 4 814$1,858$1,858Submittal review (70 assumed)4 32 8 145$5,118 $1,725 $6,843Site visits requested by District (8 assumed)3636$5,760$5,760Oversight of initial qualitative site-screening of contaminated soil22$320$320Review of 'Waste Characterization Report'44$640$640General project coordination and communication2 143 19$2,863$2,863Subtotal 4 86 40 8 1 3 142 $20,079 $1,725 $21,8042.0 Project CloseoutFinal walkthrough & punchlist88$1,280$1,280Record Drawings and Deliverables6 4046$5,360$5,360Subtotal14 4054$6,640$6,6403.0 Owner Directed ServicesOwner directed services$5,000Subtotal$5,000TOTAL4 100 80 8 1 3 196 $26,719 $1,725$33,444South Tahoe PUDKeller-Heavenly Water System Improvement Project, Phase 1Construction Management Fee EstimateTotal LaborFarr West Engineering1Fee Estimate12/23/201915
Trevor Coolidge
January 16, 2020
Page 2 – 4d
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase I
REQUESTED BOARD ACTION: Approve Gannett Fleming, Inc., Proposal for Keller Tanks
Rockfall Mitigation - Construction Support Services for the Keller-Heavenly Water System
Improvements Project in an amount not to exceed $49,930.
DISCUSSION: The Keller-Heavenly Water System provides water to the area adjacent to
and above the California Lodge at the Heavenly Ski Resort. The area is supplied by a
high pressure main from the Keller Booster Pump Station that feeds two high elevation
water tanks, before gravity feeding back into several subzones through a series of
pressure reducing valves (PRVs), with one subzone intertied to the adjacent Heavenly
pressure zone. The service area includes both resort and residential properties within a
wildland-urban interface (WUI) area.
While the Project includes numerous improvements to the District’s water distribution
and storage system to support reliability and fire flows, a major component of the
Project is to protect the Keller Tank site from rockfall hazards that exist on the slope
above the District’s property. On June 6, 2019, the Board approved a design services
contract with Gannett Fleming to develop for rockfall mitigation plans and
specifications in support of the Keller-Heavenly Project; the District subsequently
included the proposed improvements in Phase 1 of the Project that was advertised on
October 18, 2019, with bids received on December 12, 2019. The construction support
proposal from Gannet Fleming will provide support to District staff for the technical
review and inspection of rockfall protection materials and construction methods to
ensure that the rockfall mitigation designs are properly implemented. Gannett Fleming
will complete the work on a time-and-materials basis under an existing Master Services
Agreement (MSA).
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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Trevor Coolidge
January 16, 2020
Page 2 – 4d
Staff recommends that the Board approve Gannett Fleming’s proposal for Keller Tanks
Rockfall Mitigation – Construction Support Services for the Keller-Heavenly Water System
Improvements Project in an amount not to exceed $49,930.
SCHEDULE: Upon Board Approval
COSTS: $49,930
ACCOUNT NO: 2030-7022/15W007
BUDGETED AMOUNT AVAILABLE: Funded with a low interest State Revolving Fund loan
ATTACHMENTS: Gannett Fleming Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Gannett Fleming, Inc.
Suite 200 • 2251 Douglas Blvd • Roseville, CA 95661
t: 916.677.4800 • www.gannettfleming.com
TASK ORDER NO. 2 REQUEST
To: Trevor Coolidge, PE
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96510
From: Casey Smith, PG, CEG
Gannett Fleming, Inc.
2251 Douglas Blvd. Suite 200
Roseville, CA 95661
Date: December 4, 2019
Re: Keller Tanks Rockfall Mitigation – Construction Support Services
Keller Water Tanks Replacement Project
El Dorado County, CA
We have prepared this Task Order No. 2 request to provide construction support services specific to the
rockfall mitigation measures that will be installed as part of the Keller Water Tanks Replacement Project.
South Tahoe Public Utility District (STPUD) intends to replace the two-existing bolted-steel water storage
tanks, one 123,000 gallons and the other 208,000 gallons, with a new 150,000-gallon bolted-steel tank. The
new storage tank will be situated slightly northwest of the existing northern tank. STPUD intends to reduce
the vulnerability of the new tank from rockfall hazards originating from the steep slopes above the tank
bench by locating the new tank slightly farther away from the steep slope, and by installing rockfall
mitigation measures.
Per our Master Agreement with STPUD dated June 10, 2019, and Task Order No. 1 dated June 12, 2019,
Gannett Fleming, Inc. (Gannett Fleming) performed engineering design of a rockfall barrier system that will
be installed on the uphill side of the tank bench. The design services included the preparation of a Design
Criteria Memorandum (DCM), an engineering calculation package, engineering drawings, technical
specifications, and an Opinion of Probable Construction Costs (OPCC) specific to the rockfall mitigati on
measures. The documents were included in the overall bid package by Farr West Engineering, Inc. who is
the overall design engineer for the tank replacement project. Since submittal of the design documents, we
have provided as-needed bid support services to STPUD utilizing the $10,000 contingency that was included
in Task Order No. 1 for this purpose. We understand that the project is currently in the bid phase, and
contractor selection and award will occur in January 2020 with construction following in summer 2020.
SCOPE OF WORK
At the request of STPUD, Gannett Fleming has prepared the following scope of work to provide engineering
support services during the construction of the rockfall barrier system designed under Task Order No. 1.
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Task Order No. 2 Request – Keller Tanks Rockfall Mitigation – Construction Support Services
Keller Water Tanks Replacement Project
Page 2 of 4
Item 1– Construction Support Services
• Permitting Support – Gannett Fleming will provide engineering support to assist STPUD in
procuring permits related to the rockfall mitigation measures. This task will primarily include
preparation of a brief project description specific to the rockfall barrier installation with an 8.5x11
site plan. We assume that our project description and figure will be included in the comprehensive
project description for the tank replacement project by Farr West or STPUD. Up to sixteen (16) hours
of permitting support is anticipated for this task.
• Office Engineering Support – Provide as needed engineering support from the office during
construction activities. This task includes reviewing and responding to contractor pre-construction
submittals, requests-for-information (RFIs), and potential design changes during construction. For
the purposes of this task order request, we have assumed that Gannett Fleming will review four
(4) contractor submittals (safety scaling work plan, rockfall barrier installation plan, concrete mix
design, and grout mix design) prior to construction; respond to four (4) RFIs during construction;
and process one design change during construction. A total of fifty (50) hours of support are
assumed for this task.
• Construction Observation – Gannett Fleming will perform periodic site visits throughout the course
of construction of the rockfall barrier. We anticipate performing site visits during the following
stages of construction:
o Construction kick-off meeting
o Slope scaling plan review meeting
o Scaling completion slope review meeting
o Contractor layout of rockfall barrier system
o During drilling/grouting of anchors
o Testing of ground anchors
o Final installation review
In addition to the above seven (7) visits, we anticipate up three (3) floating site visits (10 total)
during construction to address contractor questions/issues. We assume that each site visit will
comprise a total of twelve (12) hours including travel to/from Roseville, CA and preparation of a
brief field report that includes a summary of field discussions/recommendations provided onsite,
and field photos of construction progress. Lodging is not included in this scope of work. It is
anticipated that fall protection may be required during the construction observation site visits;
however, rope access will not be required.
Item 2 – Project Closeout
• As-Built Drawings - Prepare as-built drawings based on our field observations and the as-built
drawing markups provided by the contractor at the completion of construction .
• Project Completion Letter - Prepare a brief letter summarizing the construction of the rockfall
barrier system and engineering recommendations for future slope monitoring and/or maintenance.
The as-built drawings will be attached to the project completion letter. A draft copy of the letter
and as-built drawings will be provided to STPUD for review and comment prior to finalizing.
Item 3 – Project Management/Coordination
• Perform project management and coordination activities on an ongoing basis throughout the
construction stage. Tasks include invoicing, budget review and tracking, staffing control,
information distribution, and periodic conference calls.
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Task Order No. 2 Request – Keller Tanks Rockfall Mitigation – Construction Support Services
Keller Water Tanks Replacement Project
Page 3 of 4
ASSUMPTIONS
• Gannett Fleming will continue to provide bid support under TO#1; these services may include,
response to bidder questions and assisting STPUD in the technical evaluation of submitted bids.
• A STPUD or Farr West inspector will be onsite during construction activities, and only periodic site
visits by Gannett Fleming will be required. During construction of the rockfall barrier system, daily
field reports from the onsite inspector will be provided to Gannett Fleming for our review.
• STPUD and/or the contractor will facilitate safe access to the tank bench, obtain any necessary
permits, and hold daily safety tailboard meetings. The contractor will provide safe access for the
Gannett Fleming geologist or engineer to the ground anchor location s during testing.
• Regular team coordination meetings are not anticipated.
• Gannett Fleming does not assume the role of a “controlling employer” for work outside the
direction of Gannet Fleming, for jobsites under the supervision of a General Contractor or other
third-party entity, or for entities or persons with whom Gannett Fleming does not have a prime
contractual relationship.
• All written correspondence with the rockfall contractor will occur through STPUD and/or Farr West
Engineering, unless directed otherwise during construction.
• Quality Assurance (QA) and Quality Control (QC) is included in the above tasks.
• Gannett’s scope of work does not include the following items:
o Engineering services during construction of road improvements, tank improvements, or
other civil site improvements;
o Development of comprehensive project SWPPP plans or coordination; or,
o Rope access work.
ESTIMATED SCHEDULE
Based on our understanding of the project we have tentatively assumed the following preliminary milestone
schedule. A final project schedule will be established at the start of the project.
Description Estimated Milestone Date
Receive Notice to Proceed January 2020
Contractor Submittal Reviews Late Spring 2020
Rockfall Barrier Construction Summer 2020
As-built/Project Completion Letter Submittal December 31, 2020
20
Task Order No. 2 Request – Keller Tanks Rockfall Mitigation – Construction Support Services
Keller Water Tanks Replacement Project
Page 4 of 4
ESTIMATED FEES
Our estimated fees to perform the foregoing Scope of Work to be billed on a ‘time and expenses’ basis in
accordance with the attached Schedule of Charges, are as follows:
Item Subtask Total
Item 1.0 – Construction Support Services $ 34,980
Item 2.0 – Project Closeout $ 9,990
Item 3.0 – Project Management/Coordination $ 4,960
TOTAL $ 49,930
Our anticipated level of effort for this project is shown on the attached Budget Backup. We will not exceed
the budget presented above to perform the proposed Scope of Work. Should additional work, site visits, or
meetings be required in addition to the Scope of Work above, or should significant changes be required
due to reasons beyond the control of Gannett, STPUD will be notified, and the time required for these items
will be billed on a ‘time and expenses’ basis in accordance with our attached Schedule of Charges. If this
proposal is acceptable, please forward the necessary contract documentation, referencing this Scope of
Services, in accordance with our Master Agreement for Consulting Services for our review and signature.
CLOSURE
We appreciate the opportunity to provide these services to STPUD. If you have any questions, please call .
Sincerely yours,
Casey D. Smith, PG, CEG Jerry S. Pascoe, PE, GE
Senior Project Geologist Principal Engineer
Attachments: Schedule of Charges
Budget Backup
21
Planned
Hrs
Billing
Rate
Planned
Bill
Renner, Joey 12.00 $145.00 $ 1,740.00
Smith, Casey 2.00 $220.00 $ 440.00
Pascoe, Jerry 2.00 $275.00 $ 550.00
Savko, Scott 16.00 $130.00 $ 2,080.00
Renner, Joey 10.00 $145.00 $ 1,450.00
Barber, Paul 2.00 $155.00 $ 310.00
Ul Haque, Syed 8.00 $190.00 $ 1,520.00
Smith, Casey 8.00 $220.00 $ 1,760.00
Pascoe, Jerry 6.00 $275.00 $ 1,650.00
Renner, Joey 72.00 $145.00 $ 10,440.00
Smith, Casey 24.00 $220.00 $ 5,280.00
Pascoe, Jerry 24.00 $275.00 $ 6,600.00
Expense: Mileage $.58 $ 1,160.00
186.00 $ 34,980.00
Barber, Paul 12.00 $155.00 $ 1,860.00
Renner, Joey 6.00 $145.00 $ 870.00
Smith, Casey 2.00 $220.00 $ 440.00
Pascoe, Jerry 2.00 $275.00 $ 550.00
Project Completion Letter
Renner, Joey 16.00 $145.00 $ 2,320.00
Ul Haque, Syed 4.00 $190.00 $ 760.00
Smith, Casey 12.00 $220.00 $ 2,640.00
Pascoe, Jerry 2.00 $275.00 $ 550.00
56.00 $ 9,990.00
Renner, Joey 16.00 $145.00 $ 2,320.00
Smith, Casey 12.00 $220.00 $ 2,640.00
28.00 $ 4,960.00
Totals 270.00 $ 49,930.00
Task 1 - Construction Support Services
Office Engineering Support
Construction Observation
Project Budget Backup - TO#2
Gannett Fleming, Inc.
Planned
Quantity
Keller Water Tanks Rockfall Mitigation - Engineering Support
2000
Permitting Support
Totals
Totals
Task 2 - Project Closeout
As-Built Drawings
Totals
Task 3 - Project Management/Coordination
2000
Page 1 Task Order 2 - Project Budget Backup
22
Gannett Fleming, Inc.
Suite 200 • 2251 Douglas Blvd • Roseville, CA 95661
t: 916.677.4800
www.gannettfleming.com
SCHEDULE OF CHARGES
South Tahoe Public Utility District (STPUD)
2020 Calendar Year
The Schedule of Charges applies to all services provided by and/or through Gannett Fleming. Charges for
our services are divided into three categories: Personnel, Travel/Reimbursables and Outside Services. A
new Schedule of Charges is issued at the beginning of each year. The Schedule of Charges may also be
revised during the year, as conditions require. Changes will not be made within a calendar year on a project
in progress without prior authorization from Client.
PERSONNEL
Personnel charges are for technical work, including technical typing, editing, graphics and support services
involved in the preparation of reports and correspondence, and for the time associated with production of
such documents. Personnel category per-hour charge rates are as follows:
Civil/Geotechnical/Geological Hourly Rate
Senior Principal Engineer/Geologist $ 320.00
Principal II Engineer/Geologist 300.00
Principal I Engineer/Geologist 275.00
Senior Associate Engineer/Geologist 240.00
Senior Consultant 240.00
Associate Engineer/Geologist 220.00
Senior Engineer/Geologist 190.00
Senior Project Engineer/Geologist 175.00
Project Engineer/Geologist 165.00
Senior Staff Engineer/Geologist 145.00
Staff Engineer/Geologist 130.00
Electrical/Mechanical
Principal II Electrical/Mechanical Engineer 300.00
Principal I Electrical/Mechanical Engineer 275.00
Senior Associate Electrical/Mechanical Engineer 265.00
Associate Electrical/Mechanical Engineer 255.00
Senior Consultant 240.00
Senior Electrical/Mechanical Engineer 240.00
Senior Project Electrical/Mechanical Engineer 190.00
Project Electrical/Mechanical Engineer 175.00
Senior Staff Electrical/Mechanical Engineer 155.00
Staff Electrical/Mechanical Engineer 140.00
Support Services
Senior CADD/GIS Technician 155.00
CADD/GIS Technician 130.00
Senior Admin 135.00
Technical Writer/Admin 120.00
Intern 75.00
The charge for expert witness services, depositions (2-hour minimum per day) and court (4-hour minimum
per day) is $525 per hour.
23
South Tahoe Public Utility District (STPUD)
2020 Schedule of Charges
Page 2 of 2
TRAVEL / REIMBURSABLES
Time spent in travel in the interest of the Client will be charged at the above hourly rates plus mileage at
the current IRS rate, except that no more than eight (8) hours of travel time will be charged in any day.
When it is necessary for an employee to be away from the office overnight, all actual costs including out-
of-pocket expenses will be charged. Meals will be charged on a per diem basis at $61.00. Reimbursable
items (e.g., airfare, hotel, automobile/equipment rental, supplies etc.) will be charged at cost plus fifteen
percent (15%).
Specialty Design Software Hourly Rate
I-Site Studio $85.00
FLAC 60.00
SAFE 35.00
EZ-FRISK 25.00
SAP 2000 25.00
Specialty Field Equipment Daily Rate
Trimble GPS Unit+Antenna $250.00
Protective Relay Test Set 250.00
Rope Access Gear 200.00
Concrete Thickness Gage 150.00
Dynamic Cone Penetrometer (DCP) and Hand Auger Kit 75.00
Automatic Level 50.00
Water Level Meter 25.00
OUTSIDE SERVICES
Outside services will be charged at cost plus fifteen percent (15%). Common outside items to which this
1.15 multiplier applies include, but are not limited to drilling services, laboratory testing, printing and
photographic work, special insurance and outside consultants.
24
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 2, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: Directors Cefalu, Jones, Sheehan, Exline
Absent: President Vogelgesang
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Ivo Bergsohn, Cliff Bartlett, Chris Skelly,
Brent Goligoski, Doug VanGorden, Chris Stanley, Tony Prieto, Heidi Baugh, Shelly Thomsen, Julie Ryan
Guests: Dan Browne
COMMENTS FROM THE AUDIENCE: Dan Browne, community member, distributed a handout regarding
over tourism and its effects on infrastructure, while expressing concerns regarding this type of overuse
on the District’s resources. John Thiel and Paul Hughes explained the District’s various residential rate
tiers, the Proposition 218 process, and that state law prohibits the District from charging surcharges.
Staff will do some research and follow-up with Mr. Browne.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu/Second Sheehan/Vogelgesang Absent/Cefalu Yes/Jones Yes/Sheehan Yes/Exline Yes
to approve the Consent Calendar as presented.
a. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT (Ivo Bergsohn, Hydrogeologist )
Approved Change Order No. 12 adding $7,490 to the Contract amount and 665 calendar
days to the Contract time for the Diamond Valley Ranch Irrigation Improvements Project.
b. LIABILITY CLAIM AGAINST THE SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM DONNA
REESE (Tim Bledsoe, Manager of Customer Service)
Forwarded claim from Donna Reese against the District to Joint Powers Insurance Authority for
review and resolution for an undisclosed amount that exceeds $10,000 for alleged losses.
25
REGULAR BOARD MEETING MINUTES January 2, 2020 PAGE – 2
c. LIABILITY CLAIM AGAINST THE SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM DENNIS
STAFFELD (Tim Bledsoe, Manager of Customer Service)
Forwarded claim from Dennis Staffeld against the District to Joint Powers Insurance Authority
for review and resolution in the amount of $13,698.72 for alleged losses.
d. 2020 SEWER IMPROVEMENTS PROJECT
Authorized staff to advertise for construction bids for the 2020 Sewer Improvements Project.
e. REGULAR BOARD MEETING MINUTES: December 19, 2019
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 19, 2019, Minutes
ITEMS FOR BOARD ACTION
a. Bobcat/Tool Cat 5600 and a 63 Inch Snow Blower (Cliff Bartlett, Vehicle & Heavy Equipment Mechanic
Supervisor) – Cliff Bartlett provided details regarding the proposed purchase of a new Bobcat/Tool
Cat to assist with projects at the waste water treatment plant, snow removal, and other various
projects. Director Exline expressed his desire for staff to do more research regarding energy
efficient/electrical equipment options and Attorney Kvistad recommended that the Board
come to a consensus regarding what criteria staff should research and present regarding
purchasing new equipment.
Moved Cefalu/Second Sheehan/Vogelgesang Absent/Cefalu Yes/Jones Yes/Sheehan
Yes/Exline Yes to 1) find that an electric vehicle was considered and found to be not
applicable for this application, 2) approve the purchase of a 2019 Bobcat/Tool Cat Model
5600 with a Bobcat 63 inch snow blower Model SBX240X72 through the Sourcewell
procurement services Bid No. 040319 to Bobcat Central, Inc., in the amount of $81,884.61.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Absent/Cefalu Yes/Jones Yes/Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $1,521,978.36.
STANDING AND AD-HOC COMMITTEE REPORTS:
None
BOARD MEMBER REPORTS:
None
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the next regularly scheduled meeting is Wednesday, January 8, 2020.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• The General Manager’s annual review process will begin in January
• Snow Globe had few incidents this year and the City continues to provide effective security at
the District’s Waste Water Treatment Plant throughout the three-day event.
• The California Water Environment Association (CWEA) Sierra Section awarded the District with
Plant of the Year; District staff, Phill Trella, with Supervisor of the Year; and Laboratory Tech of
26
REGULAR BOARD MEETING MINUTES January 2, 2020 PAGE – 3
the Year to Delores Trebotich – Congratulations on these accomplishments! John Thiel
congratulated John Sheridan, who is currently serving as President of CWEA Sierra Section.
• Provided a staffing update including Liz Kauffmann as the Interim Human Resources Director
for the next six months while Nancy Hussmann is on leave of absence.
• There was a District Year in Review opinion article was submitted to local media
STAFF/ATTORNEY REPORTS:
Ivo Bergsohn provided a PowerPoint Presentation regarding the South Y Feasibility Study as the
project completion is approximately six months away and an alternative will soon need to be
selected.
BREAK AND ADJOURN TO CLOSED SESSION:
There was no Closed Session
ADJOURNMENT: 3:23 p.m.
_______________________________________
Kelly Sheehan, Board Vice President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
27
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Shannon Cotulla, Assistant General Manager
MEETING DATE: January, 16, 2020
ITEM – PROJECT NAME: 2020 Washington, D.C. Legislative Advocacy
REQUESTED BOARD ACTION: Authorize extension of the Contract with ENS Resources,
Inc., for two years for lobbying and consulting services in the amount of $87,600 per
year, plus travel expenses.
DISCUSSION: ENS Resources, Inc., (Eric Sapirstein and David French) have effectively
and successfully advocated on the District’s behalf regarding federal governmental
matters since 1997. ENS Resources, Inc., submitted a proposal for ongoing legislative
advocacy in Washington, D.C. for two years.
The proposed fee of $87,600 per year is a 4.3% increase over the previous fee, which
has not increased since 2017. Travel is approved in advance and is estimated at $3,000
per year.
Staff requests that the Board authorize extension of the Contract with ENS Resources,
Inc., for lobbying and consulting services through December 2021 for an amount not to
exceed $87,600 per year plus travel expenses.
SCHEDULE: N/A
COSTS: $87,600
ACCOUNT NO: 1046/2046-4405
BUDGETED AMOUNT AVAILABLE: $87,600
ATTACHMENTS: 2020-2021 Federal Legislative and Regulatory Scope of Services
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
28
29
30
31
32
33
Shannon Cotulla
January 16, 2020
Page 2 – 6b
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Shannon Cotulla, Assistant General Manager
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: Amended Application No. A023393 to Appropriate Water
REQUESTED BOARD ACTION: Authorize submittal to the State Water Resources Control
Board of Amended Application No. A023393 to Appropriate Water.
DISCUSSION: On May 3, 2019, the District submitted to the State Water Resources
Control Board (SWRCB) a draft of its proposed preliminary amendments to Application
No. A023393 to Appropriate Water (Amended Application). Then, in a letter on June
28, 2019, the SWRCB established a January 31, 2020, deadline for submittal of a final
Amended Application. On October 30, 2019, the District submitted an updated draft of
its proposed amendments to the Amended Application.
During the process of preparing the draft Amended Application, as authorized by the
Board of Directors, the District has been collaborating with the North Tahoe Public Utility
District and the Tahoe City Public Utility District to develop a joint methodology to
determine the future water needs within each respective public utility district’s
boundary through a shared consultant (“Water Demand Analysis”). A final draft version
of the Water Demand Analysis has been submitted to the SWRCB for comment and a
meeting has been scheduled on January 15, 2020, to discuss the Water Demand
Analysis and each district’s draft application.
The District has revised its Amended Application No. A023393 based on the results of the
draft Water Demand Analysis and other information that the District has developed.
The submittal of the Amended Application does not commit the District to securing
water rights under the Amended Application, but maintains the District’s option to
potentially utilize surface water in the future. Staff intends to provide the Board of
Directors with a comprehensive overview of the process going forward after submittal
of the Amended Application to the SWRCB.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
34
Shannon Cotulla
January 16, 2020
Page 2 – 6b
Staff requests that the Board authorize submittal of the final Amended Application No.
A023393 to Appropriate Water to the State Water Resources Control Board.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Draft Amended Application No. A023393 will be provided prior to and
at the Board Meeting
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
35
Tim Bledsoe
January 16, 2020
Page 2 – 6c
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
Julie Ryan, Engineering Department Manager
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: Customer Service and Engineering Department Staffing
REQUESTED BOARD ACTION: Authorize staff to extend the Limited Term Positions as
follows: 1) Meter Technician; 2) Customer Service Representative; and, 3) Staff Engineer.
DISCUSSION: One year ago, the Customer Service and Engineering Departments
requested, and the Board approved, extension of the four Limited Term (LT) Positions to
December 2021 to account for the prolonged schedule and ongoing demands of the
Meters Installation Project. Staff has determined that the Customer Service and
Engineering Departments will continue to have a high volume of work necessary for
meter installation and other projects, as detailed below.
1) Meter Technician – This position is fundamental to the meter program. This
position works hand-in-hand with the Districts full time Customer Service Specialist
doing an extensive amount of meter maintenance and troubleshooting,
retrofitting, meter reading, meter testing to meet state requirements and
programming of meters and MXU’s. These tasks are required for billing and to
ensure transparency with the public as WaterSmart now shows customers hourly
meter reads. In addition to the maintenance, this position requires customer
engagement with leak checks and maintenance visits.
2) Customer Service Representative – Currently the Customer Service Department is
operating with two full-time representatives and one limited term due to a
reorganization that occurred in June of 2018, taking one Customer Service
Representative and changing their position to be a Customer Service Specialist
whose focus is to oversee the AMI and WaterSmart systems. This limited term
representative position will need to be extended in order to maintain quality,
consistency and the high level of service to our customers that they expect. By
approving this extension of the Contract, it will allow the Customer Service
Department the ability to operate with three representatives to continue the
high quality customer service expected by the District customers.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
36
Tim Bledsoe
January 16, 2020
Page 2 – 6c
3) Staff Engineer – The Staff Engineer is the only full-time junior level engineer in the
Engineering Department. Not only does this position provide full-time inspection
support during the grading season, but also performs the majority of the in-house
water and sewer modeling for the department, develops plans and
specifications for CIP projects, and aids in construction management. With the
passage of the 2019 Proposition 218, and the associated increase project
workload, the Engineering Department anticipates that its need for a Staff
Engineer will continue beyond the end of the Meters Project through the 5-year
Proposition 218 funding cycle.
Two of these four positions (LT Staff Engineer and LT Meter Technician) were recently
vacated, as the employees moved on to permanent positions at other agencies.
Recruitments for their replacement are underway. Each of these limited term positions
has less than two years remaining on their terms, and staff is concerned that it will be
difficult to recruit the high quality candidates that the work load demands with such a
short term commitment by the District.
Staff recommends the Board authorize staff to extend these limited term positions for an
additional 30 months to June 30, 2024. This extension will coordinate the terms for these
positions with the 5-year Proposition 218 budget cycle. Based on the current salary
schedule and cost of benefits for these four positions, the total additional cost to the
District to extend their terms by 2.5 years (from January 2022 to June 2024) is
approximately $632,000. However, the cost of these positions is already built into the
budget and long-range forecast. With Board approval, candidates for the open
positions will be notified of the extended term, and if necessary the recruitments will be
extended to entice more candidates.
The Engineering Department is not requesting an extension to the term for the Meter
Installation Coordinator at this time, because the position is currently filled, and because
the Engineering Department intends to reassess the job description for this position to
account for new duties that will be required after the Meter Project is complete.
SCHEDULE: As soon as possible
COSTS: $632,000 which is currently built into the budget and long-range forecast
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
37
Trevor Coolidge
January 16, 2020
Page 2
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase I
REQUESTED BOARD ACTION: Award the Keller-Heavenly Water System Improvements
Project, Phase 1 Contract to the lowest responsive, responsible bidder, Burdick
Excavating Company, Inc., in the amount of $1,702,038.
DISCUSSION: The Keller-Heavenly Water System provides water to the area adjacent to
and above the California Lodge at the Heavenly Ski Resort. The area is supplied by a
high pressure main from the Keller Booster Pump Station that feeds two high elevation
water tanks, before gravity feeding back into several subzones through a series of
pressure reducing valves (PRVs), with one subzone intertied to the adjacent Heavenly
pressure zone. The service area includes both resort and residential properties within a
wildland-urban interface (WUI) area.
The Keller-Heavenly Water System Improvements Project (Project) includes upsizing of
water mains for improved firefighting flows, replacement and instrumentation of
pressure reducing valves and vaults, communication upgrades, and replacement of
the Keller water tanks that were constructed in the 1970s without foundations.
Stabilization of the mountainside and mitigation of significant rockfall hazards that
threaten the Keller tanks is also a key Project element. The Project has been broken
down into three phases to be constructed between 2020 and 2022.
The first phase that is included in the proposed award will be completed during the
2020 construction season and includes:
• Slope stabilization,
• Access road improvements
• Removal of one tank
• Construction of a tank foundation
• A PRV replacement
• Installation of 1,000-feet of upsized water main to improve fire flows in the area
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
38
Trevor Coolidge
January 16, 2020
Page 2
Subsequent phases will include:
• A new water tank
• Removal of the remaining tank
• Complete PRV upgrades throughout the project area
• The PRV communication and instrumentation upgrades will increase system
control, pressure monitoring, and water loss detection
The current Project also includes two separate $100,000 lump sum bid items for as-
needed work on the water distribution and sewer collection systems, to be performed
by the contractor on a time-and-materials basis.
The District advertised the Project on October 18, 2019, and received four bids, ranging
from $1,702,038 to $2,449,999 on December 12, 2019, at 10:00 a.m. The Engineer’s
Estimate was $2,287,000.
A review of the bids received found Burdick Excavating Company, Inc., to be the
lowest responsive, responsible bidder and that they had completed a Disadvantaged
Business Enterprise (DBE) Good-Faith Effort to comply with funding requirements. No bid
protests were received during the bid protest period. A summary of the three low bids
received and any noted deviations is attached.
Staff recommends awarding the Keller-Heavenly Water System Improvements Project,
Phase 1 to the lowest responsive, responsible bidder, Burdick Excavating Co., Inc., in the
amount of $1,702,038.
SCHEDULE: Upon Board Approval
COSTS: $1,702,038 for Phase 1; $3.6 million for total project
ACCOUNT NO: 2030-7022/15W007
BUDGETED AMOUNT AVAILABLE: Funded with a low interest State Revolving Fund loan
ATTACHMENTS: Bid Results and Evaluation
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
39
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: January 7, 2020
To: Board Members, John Thiel, Shannon D. Cotulla
From: Starlet Glaze, Contracts Administrator
Subject: Keller-Heavenly Water System Improvements Project, Phase 1
At 10:00 o’clock on the morning of December 12, 2019 we received four (4) electronic bids via
PlanetBids for the above-referenced project. One (1) electronic bid was found to be non-
responsive. The Bids ranged from $1,702,038.00 to $2,449,999.00. The engineer’s estimate
was $2,287,000.00.
A careful review and analysis of the three lowest bids was completed by staff. See attached
spreadsheet and list of deviations for a full breakdown of each bid.
Burdick Excavating, Co., Inc. is the apparent low bidder. Burdick Excavating, Co., Inc. had only
six minor deviations
I contacted the Contractors License Board and was given the following information:
License Number 476659 is current and active and expires June 30, 2021.
The company is a Corporation.
Burdick Excavating, Co., Inc. holds the following License Classifications: Class A – General
Engineering; Class C27 – Landscaping.
I also contacted the California Department of Industrial Relations Contractor Registration site
and verified that Burdick Excavating, Co., Inc. is registered under PWCR Number 1000002546.
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
40
Advertised on 10/18/2019
Bid Due on December 12, 2019 10:00 AM (Pacific)
Item Description Unit Quantity
Burdick
Excavating Co.,
Inc.
Vinciguerra
Construction,
Inc.
RaPiD Construction,
Inc.
1
Mobilization and Demobilization (not to exceed ten
percent (10%) of the total bid)LS 1 $144,000.00 $170,000.00 $185,000.00
2 Erosion Control LS 1 $7,300.00 $50,000.00 $25,000.00
3 Groundwater Dewatering LS 1 $3,000.00 $10,000.00 $5,000.00
4 Traffic Control LS 1 $59,400.00 $115,000.00 $15,000.00
5 Sheeting, Shoring, Bracing or Equivalent Method LS 1 $15,000.00 $10,000.00 $12,500.00
Subtotal $228,700.00 $355,000.00 $242,500.00
6 Existing Masonry Block Wall Removal SF 168 $2,100.00 $8,400.00 $10,080.00
7 Existing Chain Link Fence Removal LF 78 $546.00 $1,950.00 $7,800.00
8 Slope Debris Removal CY 175 $24,150.00 $26,250.00 $17,500.00
9 Selective Tree Removal EA 10 $6,350.00 $20,000.00 $30,000.00
10 Existing 123,000 Gallon Bolted Steel Tank Removal LS 1 $52,500.00 $150,000.00 $210,000.00
11
Soil Sampling, Analytical Testing and Waste
Characterization Report LS 1 $15,000.00 $2,500.00 $15,000.00
12 Soil Segregation and Stockpiling CY 140 $9,100.00 $7,000.00 $14,000.00
13 Contaminated Soil Disposal CY 100 $22,800.00 $40,000.00 $20,000.00
14 Existing Pipe Removal LF 146 $3,066.00 $7,300.00 $8,030.00
15 PRV and Vault Removal LS 1 $4,100.00 $15,000.00 $30,000.00
Subtotal $139,712.00 $278,400.00 $362,410.00
16 Temporary Facility Protection and Safety Scaling LS 1 $13,700.00 $70,000.00 $85,000.00
17 Rockfall Barrier Installation LS 1 $299,100.00 $280,000.00 $280,000.00
18 Supplemental Wire Mesh Netting LS 1 $18,150.00 $15,000.00 $16,500.00
Subtotal $330,950.00 $365,000.00 $381,500.00
19 8" Schedule 40 Steel Pipe Epoxy Coated and Lined LF 27 $13,230.00 $27,000.00 $8,100.00
20 Concrete Foundation LS 1 $30,125.00 $43,000.00 $85,000.00
21 3/4" Drain Rock Backfill SF 969 $4,845.00 $24,225.00 $19,380.00
22 Rip Rap SF 282 $3,384.00 $28,200.00 $14,100.00
23 Aggregate Base Surfacing SF 3406 $10,218.00 $68,120.00 $34,060.00
24 Unclassified Excavation CY 194 $37,248.00 $14,550.00 $15,520.00
25 Structural Fill CY 227 $30,191.00 $22,700.00 $34,050.00
26 Gravity Block Wall SF 200 $20,080.00 $25,000.00 $40,000.00
Subtotal $149,321.00 $252,795.00 $250,210.00
27 6" C900 PVC Pipe - Class 235 LF 104 $18,616.00 $4,992.00 $5,200.00
28 8" C900 PVC Pipe - Class 235 LF 945 $156,303.00 $103,950.00 $170,100.00
29 8" SDR-26 PVC Drain Line LF 92 $10,212.00 $6,900.00 $9,200.00
30 3/4" Single Water Service EA 5 $17,475.00 $17,500.00 $20,000.00
31 In-Line 8" Gate Valve EA 2 $6,240.00 $5,600.00 $6,000.00
32 8" Cleanout LS 1 $735.00 $2,500.00 $500.00
33
8" Pressure Reducing Valve Assembly and Vault #1 -Keller
& Saddle EA 1 $112,500.00 $150,000.00 $120,000.00
34 Fire Hydrant Assembly EA 1 $9,900.00 $10,000.00 $9,000.00
35 36"x36" Drop Inlet EA 1 $4,650.00 $3,000.00 $10,000.00
36 Abandon in Place - Existing 6" Water Mains and Valves LF 902 $9,020.00 $9,020.00 $22,550.00
37 Non Excavatable Rock Removal (Trenching)CY 120 $13,800.00 $36,000.00 $9,000.00
Subtotal $359,451.00 $349,462.00 $381,550.00
38 Intertie - Keller Tank (C4; Ex. 6" LP )LS 1 $6,300.00 $3,000.00 $10,000.00
39 Intertie - Keller Tank (C4; Ex. 6" HP)LS 1 $7,500.00 $3,000.00 $10,000.00
40 Intertie - Keller & Saddle (P1, Sta 10+00.00; Ex. 6")LS 1 $11,000.00 $15,000.00 $10,000.00
41 Intertie - Keller & Sherman (P2, Sta 16+03.17; New 8")LS 1 $13,000.00 $15,000.00 $15,000.00
42 Intertie - Keller (P2, Sta 16+56.93; Ex. 6" LP)LS 1 $5,600.00 $5,000.00 $7,500.00
43 Intertie - Sherman (P3, Sta 12+49.86; Ex. 6" LP)LS 1 $8,700.00 $13,000.00 $9,000.00
44 Intertie - Sherman (P3, Sta 12+66.24; Ex. 6" LP)LS 1 $6,700.00 $8,500.00 $7,000.00
Subtotal $58,800.00 $62,500.00 $68,500.00
45 PRV #1 Electrical and SCADA LS 1 $52,000.00 $55,000.00 $66,484.20
46 Conduit Trench w/ 1 1/2" & 1" PVC Conduit LF 80 $4,000.00 $6,000.00 $4,800.00
Subtotal $56,000.00 $61,000.00 $71,284.20
47 Remove and Replace PCC Rolled Gutter LF 75 $16,875.00 $7,500.00 $5,625.00
48 Remove and Replace AC Curb LF 432 $18,360.00 $8,640.00 $21,600.00
49 2" Plantmix Bituminous Trench Patch (PG64-28)SF 5128 $41,024.00 $43,588.00 $46,152.00
50 2" Mill and Overlay (PG64-28 PM)SF 17229 $86,145.00 $51,687.00 $86,145.00
51 3" Miscellaneous Patch Paving SF 167 $16,700.00 $4,175.00 $5,845.00
52 As-Needed Water System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00
53 As-Needed Sewer System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00
Subtotal $379,104.00 $315,590.00 $365,367.00
Total $1,702,038.00 $2,039,747.00 $2,123,321.20
Electrical
Restoration
Bid Results for Keller-Heavenly Water System Improvements, Phase 1 Project
Demolition Work
Rockfall Mitigation
Tank and Grading Work
Pipe Work
Interties
41
Keller-Heavenly Water Systems Improvements Project, Phase 1
Bid Opening: 12/12/19 at 10:00 o’clock a.m.
Deviations and information gathered during bid analysis of the three lowest
bids:
Burdick Excavating Co., Inc.
• List of Subcontractors, the address provided on the Bid form for Advanced
Asphalt did not match the California Contractor’s State License Board
website. We were, however able to contact Advanced Asphalt directly and
verify that both addresses were current and used for mailing.
• List of Subcontractors, the Department of Industrial Relations (DIR)
registration number provided for Bryant Electric was invalid. We determined
that Bryant Electric was not registered with the DIR at the time of the Bid
opening. We were, however able to confirm that projects with federal funding,
such as this one, allow for registrations to be in place at the time of the award,
rather than the Bid. The subcontractor subsequently registered with the DIR
on December 23, 2019 fulfilling the requirement.
• Bidder’s General Information, Item 5, address and phone number for the
surety were not provided. We were, however able to verify that the Bid Bond
is valid and that the surety company meets District’s specifications.
• Noncollusion Declaration, states that it was executed in California, but the
notary acknowledgement was completed by a Nevada notary, making the
notary invalid. However, notarization of the Noncollusion Declaration is a
District standard practice, not a California State law, which the District has the
discretion to waive.
• Certification by Contractor’s Insurance Broker, section 3, the insurance
company name was left blank. We were, however able to verify through the
Insurance Broker that the Insurance Company meets District’s specifications.
• Grant Forms, first line of the Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion was left blank.
Vinciguerra Construction, Inc.
• Certification by Contractor’s Insurance Broker, Notary Declaration states that
the Insurance Broker personally appeared before the notary, but the
document is signed by the Contractor making the Notary Declaration invalid.
However, notarization of the Certification by Contractor’s Insurance Broker is
a District standard practice, not a California State law, which the District has
the discretion to waive.
• Grant Forms, the first line of the American Iron and Steel Certification and the
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion were left blank.
• Grant Forms, the first line of both the American Iron and Steel Certification
and the Certification Regarding Lobbying were left blank.
42
Rapid Construction, Inc. dba Rapid General Engineering
• Bidder’s General Information, Item 5, name, address and phone number for
the surety were not provided. We were however able to obtain the surety
company’s name from the Bid Bond itself and verify that the Bid Bond meets
the District’s specifications through the brokerage company.
• Bidder’s General Information, Item 3, Contractor’s license expiration date was
incorrectly listed as April 30, 2019. We were, however able to verity that the
Contractor’s license is valid with an expiration date of April 30, 2021 through
the California State License Board website.
• Certification by Contractor’s Insurance Broker, filled out incorrectly. In the
second blank, and second paragraph, they inserted the brokerage agency
instead of the insurance company name (s). We were, however able to obtain
the insurance company’s information from the brokerage agency and verify
that the insurance company named met District’s specifications.
43
KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1
CONTRACTOR’S SUBCONTRACTORS
1
BURDICK EXCAVATING CO., INC.
Description of Work Subcontractors Name
& Address
Rockfall Barrier 15.6% Access Limited Construction
1102 Pike Lane
Oceano, CA 93445
CA#988368; CA DIR(PWC)#1000005080
Asphalt Paving 7.1% Advanced Asphalt
C/O 165 Truckee Airport Road 301B
Truckee, CA 96160
CA#721719; CA DIR(PWC)#1000000099
Electrical 2.5% Bryant Electric
12360 Westridge Dr.
Reno, NV 89511
CA#923611; CA DIR(PWC)#1000002823
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
Aggregate Base for Paved Areas Bing
Asphalt Mixes for Paved Areas Advanced Asphalt / Tahoe Asphalt
Concrete and Grout Mixes American Ready Mix
Aggregate Base for Pipe Bedding Bing
Import Soil or Rock Bing
Piping Western Nevada Supply / Steel: U.S. Pipe,
PVC: Vinyltech
Pipe Fittings WNS / Tyler-Union
Gate Valves WNS / Mueller
Valve Boxes WNS / Oldcastle
Pressure Reducing Valves WNS / Cla-Val
Fire Hydrants WNS / Mueller
Pre-Cast Concrete Vaults Jensen Precast
Revegetation Materials Comstock Seed
Rockfall Barrier Access Limited / Geo Brugg
Wire Mesh Netting Access Limited / Geo Brugg
Gravity Block Wall Jensen Precast
Electrical Panels Bryant Electric / George T Hall Co
SCADA System/Hardware Bryant Electric / George T Hall Co
Vinciguerra Construction, Inc.
Description of Work Subcontractors & Address
Mobilization, Safety Scaling,
Rock Barrier, Wire Mesh 11%
Neil’s Controlled Blasting
P.O. Box 749
Newcastle, CA 95658
CA#797732; CA DIR(PWC)#1000010829
44
KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1
CONTRACTOR’S SUBCONTRACTORS
2
Soil Segregation and Stockpiling.
Soil Disposal 1.5%
Vinciguerra Brothers
515 Montecito Ct.
El Dorado Hills, CA 95762
CA#845465; CA DIR(PWC)#1000533434
Sawcutting <1 Accurate Sawcutting
P.O. Box 506
Turlock, CA 95381
CA#984161; CA DIR(PWC)#1000012274
Asphalt Placement
AC Curb <1
AC Dike Co
2788 Venture Dr.
Lincoln, CA 95648
CA#407417; CA DIR(PWC)#1000005929
Asphalt Milling <1 ABSL Construction
8435 24th Ave.
Sacramento, CA 95826
CA#621781; CA DIR(PWC)#1000002818
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
Aggregate Base for Paved Areas Bing / Bing
Asphalt Mixes for Paved Areas Tahoe Asphalt / Tahoe Asphalt
Concrete and Grout Mixes Sierra Tahoe RM / Sierra Tahoe RM
Aggregate Base for Pipe Bedding Bing / Bing
Import Soil or Rock Bing / Bing
Piping Western Nevada Supply / Steel-US Pipe
PVC-Vinyltech
Pipe Fittings WNS / Tyler Union
Gate Valves WNS / Mueller
Valve Boxes WNS / Old Castle
Pressure Reducing Valves WNS / Cla Val
Fire Hydrants WNS / Mueller
Pre-Cast Concrete Vaults Jensen / Jensen
Revegetation Materials Ed Cook Tree Service / Ed Cook Tree Service
Rockfall Barrier Neil’s Controlled Blasting / Maccaferri
Wire Mesh Netting Neil’s Controlled Blasting / Maccaferri
Gravity Block Wall Knife River Const. / Ultra Block
Electrical Panels San Joaquin Electric / Rittal
SCADA System/Hardware San Joaquin Electric / Cradle Point
Rapid Construction, Inc. dba Rapid General Engineering
Description of Work Subcontractors & Address
Furnish & Install Rockfall Mitigation Measures
13.3%
Neil’s Controlled Blasting L.P.
P.O. Box 749
Newcastle, CA 95658
CA#797732; CA DIR(PWC)#1000010829
45
KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1
CONTRACTOR’S SUBCONTRACTORS
3
Electrical Work 2.5% Creekside Electrical Contractors Inc.
3059 Airport Rd.
Carson City, NV 89706
CA#770498; CA DIR(PWC)#1000054657
Tank Demo 8.3% Olcese Construction Company
125 Industrial Way
Carson City, NV
CA#770498; CA DIR(PWC)#1000054657
Asphalt Paving 2.5% Advanced Asphalt
P.O. Box 2600
Truckee, CA 96160
CA#721719; CA DIR(PWC)#1000000099
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
Aggregate Base for Paved Areas Cinderlite / Cinderlite
Asphalt Mixes for Paved Areas Tahoe Asphalt / Tahoe Asphalt
Concrete and Grout Mixes Sierra Tahoe Ready Mix/Sierra Tahoe Ready Mix
Aggregate Base for Pipe Bedding Cinderlite / Cinderlite
Import Soil or Rock Cinderlite / Cinderlite
Piping Western Nevada Supply / Steel: US Pipe,
PVC: Vinyltech
Pipe Fittings “ / Tyler-Union
Gate Valves “ / Mueller
Valve Boxes “ / Old Castle
Pressure Reducing Valves “ / Cla-Val
Fire Hydrants “ / Mueller
Pre-Cast Concrete Vaults Jensen Precast / Jensen Precast
Revegetation Materials Al’s Excavating / Al’s Excavating
Rockfall Barrier Maccaferri / Maccaferri
Wire Mesh Netting Maccaferri / Maccaferri
Gravity Block Wall Jensen Precast / Jensen Precast
Electrical Panels George T. Hall / Ritlac
SCADA System/Hardware George T. Hall / Cradle Point
46
PAYMENT OF CLAIMS
Payroll 12/31/2019 496,041.70
Total Payroll 496,041.70
ADP & Insight eTools 0.00
AFLAC/WageWorks claims and fees 74.77
BBVA Compass Bank 0.00
CalPERS - other 0.00
CalPERS UAL 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 0.00
Total Vendor EFT 74.77
Accounts Payable Checks-Sewer Fund 616,752.17
Accounts Payable Checks-Water Fund 70,678.73
Total Accounts Payable Checks 687,430.90
Grand Total 1,183,547.37
Payroll EFTs & Checks 12/31/2019 12/31/2019
EFT CA Employment Taxes & W/H 20,669.60 0.00
EFT Federal Employment Taxes & W/H 99,605.05 0.00
EFT CalPERS Contributions 70,138.32 0.00
EFT Empower Retirement-Deferred Comp 25,208.15 0.00
EFT Stationary Engineers Union Dues 0.00 0.00
EFT CDHP Health Savings (HSA)4,118.76 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 111.00 0.00
EFT Employee Direct Deposits 268,989.85 0.00
CHK Employee Garnishments 344.76 0.00
CHK Employee Paychecks 6,856.21 0.00
Total 496,041.70 0.00
FOR APPROVAL
January 16, 2020
47
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48379 - A-L SIERRA WELDING PRODUCTS
59402 Laboratory Supplies Paid by Check #103265 11/30/2019 01/16/2020 12/31/2019 01/16/2020 93.50
Vendor 48379 - A-L SIERRA WELDING PRODUCTS Totals Invoices 1 $93.50
Vendor 43721 - ACWA/JPIA
0637962 Paid by Check #103266 12/05/2019 01/16/2020 01/31/2020 01/16/2020 242,308.62
0000006558
Medical/Vision Ins Payable
Insurance prepaid Paid by Check #103266 12/17/2019 01/16/2020 12/31/2019 01/16/2020 33,778.00
Vendor 43721 - ACWA/JPIA Totals Invoices 2 $276,086.62
Vendor 44039 - AFLAC
799595 Insurance Supplement Payable Paid by Check #103267 12/31/2019 01/16/2020 12/31/2019 01/16/2020 1,595.04
Vendor 44039 - AFLAC Totals Invoices 1 $1,595.04
Vendor 48136 - AHERN RENTALS
21493863-001 Automotive Paid by Check #103268 12/19/2019 01/16/2020 12/31/2019 01/16/2020 16.15
Vendor 48136 - AHERN RENTALS Totals Invoices 1 $16.15
Vendor 43949 - ALPEN SIERRA COFFEE
208105 Office Supply Issues Paid by Check #103269 12/26/2019 01/16/2020 12/31/2019 01/16/2020 89.00
208106 Office Supply Issues Paid by Check #103269 12/26/2019 01/16/2020 12/31/2019 01/16/2020 44.25
208204 Office Supply Issues Paid by Check #103269 12/31/2019 01/16/2020 12/31/2019 01/16/2020 89.00
208205 Office Supply Issues Paid by Check #103269 12/31/2019 01/16/2020 12/31/2019 01/16/2020 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $266.50
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
122419 Uniform Payable Paid by Check #103270 12/24/2019 01/16/2020 12/31/2019 01/16/2020 621.24
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 1 $621.24
Vendor 48086 - ASCE Sacramento Section
INV-24 Ads-Legal Notices Paid by Check #103271 12/24/2019 01/16/2020 12/31/2019 01/16/2020 50.00
Vendor 48086 - ASCE Sacramento Section Totals Invoices 1 $50.00
Vendor 48759 - AT&T
DECEMBER2 TELEPHONE Paid by Check #103272 12/19/2019 01/16/2020 12/31/2019 01/16/2020 1,218.19
Vendor 48759 - AT&T Totals Invoices 1 $1,218.19
Vendor 45202 - AT&T MOBILITY
DECEMBER2 TELEPHONE Paid by Check #103273 12/19/2019 01/16/2020 12/31/2019 01/16/2020 1,600.63
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $1,600.63
Vendor 48000 - AT&T/CALNET 3
DECEMBER3 TELEPHONE Paid by Check #103274 12/20/2019 01/16/2020 12/31/2019 01/16/2020 1,412.42
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $1,412.42
Run by Theresa Sherman on 01/08/2020 04:48:06 PM Page 1 of 11
Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
48
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48974 - FRANCISCO AVINA
121819 Dues - Memberships -
Certification
Paid by Check #103275 12/18/2019 01/16/2020 12/31/2019 01/16/2020 70.00
Vendor 48974 - FRANCISCO AVINA Totals Invoices 1 $70.00
Vendor 45009 - BENTLY AGROWDYNAMICS
160002788 Biosolid Disposal Costs Paid by Check #103276 12/30/2019 01/16/2020 12/31/2019 01/16/2020 1,206.80
160002789 Biosolid Disposal Costs Paid by Check #103276 12/30/2019 01/16/2020 12/31/2019 01/16/2020 1,466.22
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 2 $2,673.02
Vendor 48291 - BEST BEST & KRIEGER LLP
865111 Legal Special Projects Paid by Check #103277 12/02/2019 01/16/2020 12/31/2019 01/16/2020 3,569.88
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $3,569.88
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
5207 Paid by Check #103278 12/20/2019 01/16/2020 12/31/2019 01/16/2020 1,439.60
5019 Paid by Check #103278 12/06/2020 01/16/2020 12/31/2019 01/16/2020 575.84
5111
Contractual Services
Contractual Services
Contractual Services Paid by Check #103278 12/13/2019 01/16/2020 12/31/2019 01/16/2020 1,439.60
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 3 $3,455.04
Vendor 49307 - DANA BOATWRIGHT
010620 Waterline - Marlette Paid by Check #103279 01/06/2020 01/16/2020 12/31/2019 01/16/2020 280.18
Vendor 49307 - DANA BOATWRIGHT Totals Invoices 1 $280.18
Vendor 44787 - BRENNTAG PACIFIC INC
BPI11121 Hypochlorite Paid by Check #103280 12/24/2019 01/16/2020 12/31/2019 01/16/2020 645.00
BPI11122 Hypochlorite Paid by Check #103280 12/24/2019 01/16/2020 12/31/2019 01/16/2020 1,341.60
Vendor 44787 - BRENNTAG PACIFIC INC Totals Invoices 2 $1,986.60
Vendor 12892 - CA DEPT OF TAX & FEE ADM
2019 Supplies Paid by Check #103281 12/31/2019 01/16/2020 12/31/2019 01/16/2020 203.37
Vendor 12892 - CA DEPT OF TAX & FEE ADM Totals Invoices 1 $203.37
Vendor 49220 - CAMPORA PROPANE
421067 Propane Paid by Check #103282 12/20/2019 01/16/2020 12/31/2019 01/16/2020 562.48
443486 443488 Propane Paid by Check #103282 12/27/2020 01/16/2020 12/31/2019 01/16/2020 496.52
Vendor 49220 - CAMPORA PROPANE Totals Invoices 2 $1,059.00
Vendor 43202 - CAPIO
8491 Dues - Memberships -
Certification
Paid by Check #103283 12/22/2019 01/16/2020 12/31/2019 01/16/2020 225.00
Vendor 43202 - CAPIO Totals Invoices 1 $225.00
Vendor 13230 - CAROLLO ENGINEERS
0182249 Contractual Services Paid by Check #103284 11/15/2019 01/16/2020 12/31/2019 01/16/2020 6,816.20
Run by Theresa Sherman on 01/08/2020 04:48:06 PM Page 2 of 11
Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
49
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
0182482 Secondary Clarifiers 1,2,3 Rehab Paid by Check #103284 12/03/2019 01/16/2020 12/31/2019 01/16/2020 68,119.77
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 2 $74,935.97
Vendor 12500 - CASA
4070 Dues - Memberships -
Certification
Paid by Check #103285 12/30/2019 01/16/2020 12/31/2019 01/16/2020 16,711.00
Vendor 12500 - CASA Totals Invoices 1 $16,711.00
Vendor 40176 - CASHMAN EQUIPMENT
INPS3062634 Automotive Paid by Check #103286 12/18/2019 01/16/2020 12/31/2019 01/16/2020 46.38
Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 1 $46.38
Vendor 40343 - CHEMSEARCH INC
3793830 Oil & Lubricants Paid by Check #103287 12/20/2019 01/16/2020 12/31/2019 01/16/2020 207.42
3794235 Primary Equipment Paid by Check #103287 12/20/2019 01/16/2020 12/31/2019 01/16/2020 1,336.24
Vendor 40343 - CHEMSEARCH INC Totals Invoices 2 $1,543.66
Vendor 48672 - CINTAS CORP
5015766001 Safety Equipment - Physicals Paid by Check #103288 01/02/2020 01/16/2020 12/31/2019 01/16/2020 319.56
Vendor 48672 - CINTAS CORP Totals Invoices 1 $319.56
Vendor 40512 - CODALE ELECTRIC SUPPLY
S6915832.001 Secondary Equipment Paid by Check #103289 12/18/2019 01/16/2020 12/31/2019 01/16/2020 1,371.16
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $1,371.16
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC
9097 Tahoe Keys Sewer PS Rehab Paid by Check #103290 12/06/2019 01/16/2020 12/31/2019 01/16/2020 415.14
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC Totals Invoices 1 $415.14
Vendor 48824 - SHANNON COTULLA
01232020 Travel - Meetings - Education Paid by Check #103291 01/23/2020 01/16/2020 01/31/2020 01/16/2020 215.00
Vendor 48824 - SHANNON COTULLA Totals Invoices 1 $215.00
Vendor 48289 - DIY HOME CENTER
54048 Shop Supplies Paid by Check #103292 12/19/2019 01/16/2020 12/31/2019 01/16/2020 57.12
54052 Shop Supplies Paid by Check #103292 12/19/2019 01/16/2020 12/31/2019 01/16/2020 303.40
54066 Shop Supplies Paid by Check #103292 12/19/2019 01/16/2020 12/31/2019 01/16/2020 373.62
54084 Shop Supplies Paid by Check #103292 12/19/2019 01/16/2020 12/31/2019 01/16/2020 71.26
54092 Shop Supplies Paid by Check #103292 12/19/2019 01/16/2020 12/31/2019 01/16/2020 59.25
54093 Shop Supplies Paid by Check #103292 12/19/2019 01/16/2020 12/31/2019 01/16/2020 234.23
54110 Shop Supplies Paid by Check #103292 12/20/2019 01/16/2020 12/31/2019 01/16/2020 30.03
54195 Shop Supplies Paid by Check #103292 12/26/2019 01/16/2020 12/31/2019 01/16/2020 23.26
54198 Shop Supplies Paid by Check #103292 12/26/2019 01/16/2020 12/31/2019 01/16/2020 36.06
54309 Pump Stations Paid by Check #103292 01/02/2020 01/16/2020 12/31/2019 01/16/2020 16.24
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Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
54286 Small Tools Paid by Check #103292 12/31/2020 01/16/2020 12/31/2019 01/16/2020 68.22
Vendor 48289 - DIY HOME CENTER Totals Invoices 11 $1,272.69
Vendor 48656 - E-CONOLIGHT
1092900 Buildings Paid by Check #103293 12/18/2019 01/16/2020 12/31/2019 01/16/2020 558.70
Vendor 48656 - E-CONOLIGHT Totals Invoices 1 $558.70
Vendor 43018 - EL DORADO COUNTY
123019A Rocky Point 1 Waterline Paid by Check #103294 12/30/2019 01/16/2020 12/31/2019 01/16/2020 50.00
123019B Replace PRV, Price Road Paid by Check #103295 12/30/2019 01/16/2020 12/31/2019 01/16/2020 50.00
123019C Waterline - Rocky Point Phase 2 Paid by Check #103296 12/30/2019 01/16/2020 12/31/2019 01/16/2020 50.00
Vendor 43018 - EL DORADO COUNTY Totals Invoices 3 $150.00
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000581892 Laboratory Supplies Paid by Check #103297 12/05/2019 01/16/2020 12/31/2019 01/16/2020 171.86
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $171.86
Vendor 47898 - ETS
8264 Monitoring Paid by Check #103298 12/17/2019 01/16/2020 12/31/2019 01/16/2020 1,300.50
Vendor 47898 - ETS Totals Invoices 1 $1,300.50
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0485862 Monitoring Paid by Check #103299 12/10/2019 01/16/2020 12/31/2019 01/16/2020 120.00
L0485869 Monitoring Paid by Check #103299 12/10/2019 01/16/2020 12/31/2019 01/16/2020 35.00
L0486101 Monitoring Paid by Check #103299 12/11/2019 01/16/2020 12/31/2019 01/16/2020 225.00
L0488906 Monitoring Paid by Check #103299 12/31/2019 01/16/2020 12/31/2019 01/16/2020 35.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 4 $415.00
Vendor 14890 - FEDEX
6-882-23345 Postage Expenses Paid by Check #103300 12/27/2019 01/16/2020 12/31/2019 01/16/2020 14.25
6-873-99927 Postage Expenses Paid by Check #103300 12/20/2020 01/16/2020 12/31/2019 01/16/2020 53.12
Vendor 14890 - FEDEX Totals Invoices 2 $67.37
Vendor 41263 - FERGUSON ENTERPRISES INC
8203780 Buildings Paid by Check #103301 12/13/2019 01/16/2020 12/31/2019 01/16/2020 26.11
8217063 Shop Supplies Paid by Check #103301 12/20/2019 01/16/2020 12/31/2019 01/16/2020 111.25
8217871 Shop Supplies Paid by Check #103301 12/20/2019 01/16/2020 12/31/2019 01/16/2020 141.82
8219210 Shop Supplies Paid by Check #103301 12/20/2019 01/16/2020 12/31/2019 01/16/2020 61.97
8226597 Pump Stations Paid by Check #103301 12/30/2019 01/16/2020 12/31/2019 01/16/2020 80.99
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 5 $422.14
Vendor 15000 - FISHER SCIENTIFIC
4472460 Laboratory Supplies Paid by Check #103302 11/27/2019 01/16/2020 12/31/2019 01/16/2020 56.70
4951380 Laboratory Supplies Paid by Check #103302 12/04/2019 01/16/2020 12/31/2019 01/16/2020 21.06
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Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 2 $77.76
Vendor 48402 - FLYERS ENERGY LLC
19-033247 Gasoline Fuel Inventory Paid by Check #103303 12/13/2019 01/16/2020 12/31/2019 01/16/2020 2,266.26
19-036360 Gasoline Expense Paid by Check #103303 12/17/2019 01/16/2020 12/31/2019 01/16/2020 2,026.11
19-037194 Oil & Lubricants Paid by Check #103303 12/20/2019 01/16/2020 12/31/2019 01/16/2020 1,620.08
19-040323 Gasoline Fuel Inventory Paid by Check #103303 12/26/2019 01/16/2020 12/31/2019 01/16/2020 1,994.06
19-043232 Diesel Fuel Inventory Paid by Check #103303 12/31/2019 01/16/2020 12/31/2019 01/16/2020 7,290.55
20-043600 Gasoline Fuel Inventory Paid by Check #103303 01/02/2020 01/16/2020 12/31/2019 01/16/2020 2,907.26
19-036557 Mobile Equipment Paid by Check #103303 12/19/2020 01/16/2020 12/31/2019 01/16/2020 676.09
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 7 $18,780.41
Vendor 48153 - GEOTECH ENVIRONMENTAL EQUIP
606483 Laboratory Equipment Paid by Check #103304 12/23/2019 01/16/2020 12/31/2019 01/16/2020 734.37
Vendor 48153 - GEOTECH ENVIRONMENTAL EQUIP Totals Invoices 1 $734.37
Vendor 49043 - GLADWELL GOVERNMENTAL SERVICES INC
4209 Contractual Services Paid by Check #103305 12/12/2019 01/16/2020 12/31/2019 01/16/2020 840.00
Vendor 49043 - GLADWELL GOVERNMENTAL SERVICES INC Totals Invoices 1 $840.00
Vendor 15600 - GRAINGER
9381453530 Pump Stations Paid by Check #103306 12/10/2019 01/16/2020 12/31/2019 01/16/2020 219.63
9382040054 Buildings Paid by Check #103306 12/10/2019 01/16/2020 12/31/2019 01/16/2020 1,152.02
9386596275 Pump Stations Paid by Check #103306 12/16/2019 01/16/2020 12/31/2019 01/16/2020 31.64
9386596283 Pump Stations Paid by Check #103306 12/16/2019 01/16/2020 12/31/2019 01/16/2020 20.71
9395905921 Biosolids Equipment - Building Paid by Check #103306 12/27/2019 01/16/2020 12/31/2019 01/16/2020 952.10
Vendor 15600 - GRAINGER Totals Invoices 5 $2,376.10
Vendor 49110 - HATCHBACK CREATIVE
2366 Public Relations Expense Paid by Check #103307 01/04/2020 01/16/2020 12/31/2019 01/16/2020 543.75
Vendor 49110 - HATCHBACK CREATIVE Totals Invoices 1 $543.75
Vendor 48382 - DR DEAN HINITZ
122119 Contractual Services Paid by Check #103308 12/21/2019 01/16/2020 12/31/2019 01/16/2020 1,210.00
Vendor 48382 - DR DEAN HINITZ Totals Invoices 1 $1,210.00
Vendor 44414 - HOME DEPOT CREDIT SERVICES
1973777 Shop Supplies Paid by Check #103309 12/18/2019 01/16/2020 12/31/2019 01/16/2020 654.13
1973778 Shop Supplies Paid by Check #103309 12/18/2019 01/16/2020 12/31/2019 01/16/2020 942.69
Vendor 44414 - HOME DEPOT CREDIT SERVICES Totals Invoices 2 $1,596.82
Vendor 10103 - IDEXX DISTRIBUTION CORP
3057269988 Laboratory Supplies Paid by Check #103310 12/11/2019 01/16/2020 12/31/2019 01/16/2020 2,229.30
Vendor 10103 - IDEXX DISTRIBUTION CORP Totals Invoices 1 $2,229.30
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Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
52
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48706 - KWA SAFETY & HAZMAT
190102-12 Safety Programs Paid by Check #103311 12/20/2019 01/16/2020 12/31/2019 01/16/2020 2,560.00
Vendor 48706 - KWA SAFETY & HAZMAT Totals Invoices 1 $2,560.00
Vendor 45206 - LAKE TAHOE EYE CARE
121119 Safety Equipment - Physicals Paid by Check #103312 12/11/2019 01/16/2020 12/31/2019 01/16/2020 340.00
Vendor 45206 - LAKE TAHOE EYE CARE Totals Invoices 1 $340.00
Vendor 17350 - LAKESIDE NAPA
519991 Automotive Paid by Check #103313 12/09/2019 01/16/2020 12/31/2019 01/16/2020 5,076.04
Dec19 Dec 19 Stmt Paid by Check #103313 12/26/2019 01/16/2020 12/31/2019 01/16/2020 4,391.87
Vendor 17350 - LAKESIDE NAPA Totals Invoices 2 $9,467.91
Vendor 48968 - JEFFREY LEE
012620 Travel - Meetings - Education Paid by Check #103314 01/26/2020 01/16/2020 12/31/2019 01/16/2020 197.00
Vendor 48968 - JEFFREY LEE Totals Invoices 1 $197.00
Vendor 22550 - LIBERTY UTILITIES
DECEMBER4 ELECTRICITY Paid by Check #103315 12/31/2019 01/16/2020 12/31/2019 01/16/2020 91,177.08
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $91,177.08
Vendor 17600 - LILLY'S TIRE SERVICE INC
73117 Automotive Paid by Check #103316 12/19/2019 01/16/2020 12/31/2019 01/16/2020 564.85
73126 Automotive Paid by Check #103316 12/30/2019 01/16/2020 12/31/2019 01/16/2020 1,139.49
73127 Automotive Paid by Check #103316 12/30/2019 01/16/2020 12/31/2019 01/16/2020 786.09
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 3 $2,490.43
Vendor 17900 - MC MASTER CARR SUPPLY CO
24462169 Wells Paid by Check #103317 12/13/2019 01/16/2020 12/31/2019 01/16/2020 867.94
24777682 Wells Paid by Check #103317 12/17/2019 01/16/2020 12/31/2019 01/16/2020 65.11
25043922 Wells Paid by Check #103317 12/19/2019 01/16/2020 12/31/2019 01/16/2020 1,027.26
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 3 $1,960.31
Paid by Check #103318 12/28/2019 01/16/2020 12/31/2019 01/16/2020 68.51
Vendor 19200 - NELS TAHOE HARDWARE Totals Invoices 1 $68.51
Vendor 19200 - NELS TAHOE HARDWARE
122819 Dec 19 Stmt
Vendor 49273 - NEVADA COUNTY PUBLISHING CO
220939-12312019 Public Relations Expense Paid by Check #103319 12/31/2019 01/16/2020 12/31/2019 01/16/2020 189.00
Vendor 49273 - NEVADA COUNTY PUBLISHING CO Totals Invoices 1 $189.00
Vendor 49208 - NEVADA NEWS GROUP
223159-12312019 Ads-Legal Notices Paid by Check #103320 12/31/2019 01/16/2020 12/31/2019 01/16/2020 1,696.00
Vendor 49208 - NEVADA NEWS GROUP Totals Invoices 1 $1,696.00
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Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 19355 - NEWARK IN ONE
32276925 Pump Stations Paid by Check #103321 01/21/2019 01/16/2020 12/31/2019 01/16/2020 22.81
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $22.81
Vendor 48315 - O'REILLY AUTO PARTS
DEC 2019 Materials Paid by Check #103322 12/31/2019 01/16/2020 12/31/2019 01/16/2020 636.67
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $636.67
Vendor 44607 - OLIN CORPORATION
2773240 Hypochlorite Paid by Check #103323 12/19/2019 01/16/2020 12/31/2019 01/16/2020 4,157.91
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,157.91
Vendor 48306 - OUTSIDE TELEVISION
0000033342 Public Relations Expense Paid by Check #103324 11/30/2019 01/16/2020 12/31/2019 01/16/2020 2,011.00
Vendor 48306 - OUTSIDE TELEVISION Totals Invoices 1 $2,011.00
Vendor 47903 - PRAXAIR 174
93728015 Shop Supplies Paid by Check #103325 12/18/2019 01/16/2020 12/31/2019 01/16/2020 106.67
93815423 Shop Supplies Paid by Check #103325 12/22/2019 01/16/2020 12/31/2019 01/16/2020 185.05
93835706 Shop Supplies Paid by Check #103325 12/22/2019 01/16/2020 12/31/2019 01/16/2020 133.45
93934116 Shop Supplies Paid by Check #103325 12/27/2019 01/16/2020 12/31/2019 01/16/2020 30.67
Vendor 47903 - PRAXAIR 174 Totals Invoices 4 $455.84
Vendor 49206 - PRECISION ROTATING EQUIPMENT
1130 Primary Equipment Paid by Check #103326 07/31/2019 01/16/2020 12/31/2019 01/16/2020 963.00
Vendor 49206 - PRECISION ROTATING EQUIPMENT Totals Invoices 1 $963.00
Vendor 43332 - RED WING SHOE STORE
48691 Safety Equipment - Physicals Paid by Check #103327 12/18/2019 01/16/2020 12/31/2019 01/16/2020 266.67
Vendor 43332 - RED WING SHOE STORE Totals Invoices 1 $266.67
Vendor 47803 - REDWOOD PRINTING
134 Office Supply Issues Paid by Check #103328 12/18/2019 01/16/2020 12/31/2019 01/16/2020 486.60
Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $486.60
Vendor 48144 - RELIANCE STANDARD
JAN-20A LTD/Life Insurance Union/Board
Payable
Paid by Check #103329 01/01/2020 01/16/2020 01/31/2020 01/16/2020 3,240.17
JAN-20B LTD/Life Management Payable Paid by Check #103329 01/01/2020 01/16/2020 01/31/2020 01/16/2020 2,315.61
Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,555.78
Vendor 48911 - JOHN SHERIDAN
01-22-2020 Travel - Meetings - Education Paid by Check #103330 01/22/2020 01/16/2020 01/31/2020 01/16/2020 134.00
Vendor 48911 - JOHN SHERIDAN Totals Invoices 1 $134.00
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Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
54
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47832 - SHRED-IT
8128839186 Office Supply Issues Paid by Check #103331 12/22/2019 01/16/2020 12/31/2019 01/16/2020 67.00
Vendor 47832 - SHRED-IT Totals Invoices 1 $67.00
Vendor 49140 - SIERRA BUSINESS COUNCIL
DEC 2019 Contractual Services Paid by Check #103332 01/06/2020 01/16/2020 12/31/2019 01/16/2020 1,000.00
Vendor 49140 - SIERRA BUSINESS COUNCIL Totals Invoices 1 $1,000.00
Vendor 48622 - SIERRA ECOTONE SOLUTIONS
1005 Tahoe Keys & Upper Truckee
Sewer PS Rehab
Paid by Check #103333 12/11/2019 01/16/2020 12/31/2019 01/16/2020 18,213.92
Vendor 48622 - SIERRA ECOTONE SOLUTIONS Totals Invoices 1 $18,213.92
Vendor 22620 - SIERRA SPRINGS
122119 Supplies Paid by Check #103334 12/21/2019 01/16/2020 12/31/2019 01/16/2020 43.68
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $43.68
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN247767 Monitoring Paid by Check #103335 12/18/2019 01/16/2020 12/31/2019 01/16/2020 258.00
RN247825 Monitoring Paid by Check #103335 12/18/2019 01/16/2020 12/31/2019 01/16/2020 1,459.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 2 $1,717.00
Vendor 40233 - SILVER STATE INT'L INC
SP532942 Automotive Paid by Check #103336 10/15/2019 01/16/2020 12/31/2019 01/16/2020 (83.82)
N44274 Automotive Paid by Check #103336 12/17/2019 01/16/2020 12/31/2019 01/16/2020 2,389.24
Vendor 40233 - SILVER STATE INT'L INC Totals Invoices 2 $2,305.42
Vendor 44594 - SOLENIS LLC
131558494 Polymer Paid by Check #103337 12/16/2019 01/16/2020 12/31/2019 01/16/2020 25,859.14
Vendor 44594 - SOLENIS LLC Totals Invoices 1 $25,859.14
Vendor 43888 - SONSRAY MACHINERY LLC
P20498-07 Automotive Paid by Check #103338 12/18/2019 01/16/2020 12/31/2019 01/16/2020 733.90
Vendor 43888 - SONSRAY MACHINERY LLC Totals Invoices 1 $733.90
Vendor 44577 - SOUNDPROS INC
191222-62 Public Relations Expense Paid by Check #103339 12/22/2019 01/16/2020 12/31/2019 01/16/2020 49.00
Vendor 44577 - SOUNDPROS INC Totals Invoices 1 $49.00
Vendor 23450 - SOUTH TAHOE REFUSE
10120 Refuse Disposal Paid by Check #103340 01/01/2020 01/16/2020 12/31/2019 01/16/2020 2,306.81
Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 1 $2,306.81
Vendor 45168 - SOUTHWEST GAS
DECEMBER4 NATURAL GAS Paid by Check #103341 12/17/2019 01/16/2020 12/31/2019 01/16/2020 17,194.06
Run by Theresa Sherman on 01/08/2020 04:48:06 PM Page 8 of 11
Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
55
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $17,194.06
Vendor 48617 - STEEL-TOE-SHOES.COM
STP121819 Safety Equipment - Physicals Paid by Check #103342 12/18/2019 01/16/2020 12/31/2019 01/16/2020 183.16
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $183.16
Vendor 48267 - SUMMIT COMPANIES ABC FIRE
571003672 Buildings Paid by Check #103343 12/06/2019 01/16/2020 12/31/2019 01/16/2020 475.00
571003540 Buildings Paid by Check #103343 12/13/2019 01/16/2020 12/31/2019 01/16/2020 3,569.74
Vendor 48267 - SUMMIT COMPANIES ABC FIRE Totals Invoices 2 $4,044.74
Vendor 48511 - SWRCB
PRIETO 20 Dues - Memberships -
Certification
Paid by Check #103344 12/31/2019 01/16/2020 12/31/2019 01/16/2020 60.00
Vendor 48511 - SWRCB Totals Invoices 1 $60.00
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE
10220 Biosolid Disposal Costs Paid by Check #103345 01/01/2020 01/16/2020 12/31/2019 01/16/2020 13,931.75
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices 1 $13,931.75
Vendor 24315 - TAHOE PARADISE CHEVRON
DEC 2019 Diesel Paid by Check #103346 12/31/2019 01/16/2020 12/31/2019 01/16/2020 165.12
Vendor 24315 - TAHOE PARADISE CHEVRON Totals Invoices 1 $165.12
Vendor 22450 - THATCHER COMPANY INC
5056211 Sodium Hydroxide Paid by Check #103347 12/23/2019 01/16/2020 12/31/2019 01/16/2020 7,084.59
Vendor 22450 - THATCHER COMPANY INC Totals Invoices 1 $7,084.59
Vendor 48747 - TYLER TECHNOLOGIES INC
045-287410 Replace ERP System-Utility Mgmt Paid by Check #103348 12/31/2019 01/16/2020 12/31/2019 01/16/2020 1,920.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 1 $1,920.00
Vendor 47973 - US BANK CORPORATE
ARCE1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 572.76
ASCHENBACH1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 1,904.83
BARTLETTB1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 712.82
BARTLETTC1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 46.59
BAUGH1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 385.98
BERGSOHN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 3,338.96
BLEDSOE1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 209.66
CASWELL1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 1,257.53
COTULLA1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 1,038.55
CULLEN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 227.02
GLAZE1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 1,687.34
GUTTRY1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 722.85
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Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
56
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
HENDERSON1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 2,263.29
HILTON1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 1,768.45
HUGHES1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 773.93
HUSSMANN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 2,657.64
LEE1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 354.60
NOLAN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 119.00
PRIETO1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 291.14
RUIZ1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 189.08
RUTHERDALE1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 1,252.87
RYAN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 18.07
SHERMAN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 895.08
SIANO1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 199.00
SKELLY1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 363.62
THIEL1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 939.33
THOMSEN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 201.04
VAN GORDEN1119 Nov 19 Stmt Paid by Check #103349 11/22/2019 01/16/2020 12/31/2019 01/16/2020 437.37
Vendor 47973 - US BANK CORPORATE Totals Invoices 28 $24,828.40
Vendor 43718 - USA BLUE BOOK
096594 Wells Paid by Check #103350 12/19/2019 01/16/2020 12/31/2019 01/16/2020 809.30
Vendor 43718 - USA BLUE BOOK Totals Invoices 1 $809.30
Vendor 49091 - HECTOR VASQUEZ
121819 Dues - Memberships -
Certification
Paid by Check #103351 12/18/2019 01/16/2020 12/31/2019 01/16/2020 30.00
Vendor 49091 - HECTOR VASQUEZ Totals Invoices 1 $30.00
Vendor 25700 - WEDCO INC
592795 Pump Stations Paid by Check #103352 12/16/2019 01/16/2020 12/31/2019 01/16/2020 21.60
592797 Wells Paid by Check #103352 12/16/2019 01/16/2020 12/31/2019 01/16/2020 22.19
593909 Wells Paid by Check #103352 12/20/2019 01/16/2020 12/31/2019 01/16/2020 1,686.83
593910 Buildings Paid by Check #103352 12/20/2019 01/16/2020 12/31/2019 01/16/2020 403.77
593911 Secondary Equipment Paid by Check #103352 12/20/2019 01/16/2020 12/31/2019 01/16/2020 67.99
593912 Buildings Paid by Check #103352 12/20/2019 01/16/2020 12/31/2019 01/16/2020 144.55
594131 Buildings Paid by Check #103352 12/23/2019 01/16/2020 12/31/2019 01/16/2020 45.49
594731 Buildings Paid by Check #103352 12/27/2019 01/16/2020 12/31/2019 01/16/2020 64.26
592796 Buildings Paid by Check #103352 12/16/2020 01/16/2020 12/31/2019 01/16/2020 201.88
593101 Shop Supplies Paid by Check #103352 12/17/2020 01/16/2020 12/31/2019 01/16/2020 115.20
Vendor 25700 - WEDCO INC Totals Invoices 10 $2,773.76
Vendor 48408 - WELCOME'S AUTO BODY & TOWING
6338 CSRMA Liability Claims Paid by Check #103353 12/09/2019 01/16/2020 12/31/2019 01/16/2020 4,745.12
Vendor 48408 - WELCOME'S AUTO BODY & TOWING Totals Invoices 1 $4,745.12
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Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
57
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 25850 - WESTERN NEVADA SUPPLY
18020204 Small Tools Paid by Check #103354 09/06/2019 01/16/2020 12/31/2019 01/16/2020 1,796.12
38148969 Wells Paid by Check #103354 12/19/2019 01/16/2020 12/31/2019 01/16/2020 246.40
38149464 Shop Supplies Paid by Check #103354 12/19/2019 01/16/2020 12/31/2019 01/16/2020 158.36
38150610 Shop Supplies Paid by Check #103354 12/19/2019 01/16/2020 12/31/2019 01/16/2020 180.64
38151249 Pump Stations Paid by Check #103354 12/20/2019 01/16/2020 12/31/2019 01/16/2020 877.91
38131290 Wells Paid by Check #103354 12/26/2019 01/16/2020 12/31/2019 01/16/2020 119.59
38153872 Pump Stations Paid by Check #103354 12/26/2019 01/16/2020 12/31/2019 01/16/2020 431.57
38154138 Pump Stations Paid by Check #103354 12/26/2019 01/16/2020 12/31/2019 01/16/2020 5.03
38154140 Pump Stations Paid by Check #103354 12/27/2019 01/16/2020 12/31/2019 01/16/2020 64.20
38160300 Pump Stations Paid by Check #103354 01/03/2020 01/16/2020 12/31/2019 01/16/2020 221.36
18141979 Boxes-Lids-Extensions Inventory Paid by Check #103354 12/16/2020 01/16/2020 12/31/2019 01/16/2020 1,404.20
18141982 Boxes-Lids-Extensions Inventory Paid by Check #103354 12/26/2020 01/16/2020 12/31/2019 01/16/2020 1,141.33
38048850 Filter Equipment - Building Paid by Check #103354 11/14/2019 01/16/2020 12/31/2019 01/16/2020 1,094.78
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 13 $7,741.49
Grand Totals Invoices 191 $687,430.90
Run by Theresa Sherman on 01/08/2020 04:48:06 PM Page 11 of 11
Payment of Claims
Payment Date Range 01/16/20 - 01/16/20
Report By Vendor - Invoice
Summary Listing
58
BOARD AGENDA ITEM 14a
TO:
FROM:
MEETING DATE:
ITEM – PROJECT NAME:
Board of Directors
John Thiel, General Manager
January 16, 2020
Conference with Legal Counsel – Significant Exposure to Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal
Counsel regarding Significant Exposure to Litigation.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
59
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: Liz Kauffman, Interim Human Resources Director
MEETING DATE: January 16, 2020
ITEM – PROJECT NAME: Public Employee Evaluation – General Manager
REQUESTED BOARD ACTION: Conduct Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
60