District Board Agenda Packet 02-06-2020 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, February 6, 2020 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Equipment Repair Heavy Duty Truck Lift
(Cliff Bartlett, Fleet/Equipment Supervisor)
Approve the purchase of one 78,000 pound, lifting capacity, truck/equipment lift for the
District’s fleet repair facility, through Sourcewell procurement, Sourcewell Contract No.
061015-SKI in the amount of $110,393.78.
b. Diamond Valley Ranch Haying Equipment Purchase
(Jim Hilton, Water Reuse Operations Manager)
1) Authorize staff to purchase one John Deere Tractor, one John Deere Rotary Mower-
Conditioner, and one John Deere Baler, by using the competitively awarded contracts
through Sourcewell procurement services, Contract No. 021815-DAC for John Deere Ag
Tractors and/or Implements, in the amount of $332,856.17; and, 2) Authorize an
exception to competitive bidding procedures due to special circumstances for the
purchase of used equipment, one Pro Ag Bale Retriever, from Renner Equipment
Company in the amount of $44,000.
REGULAR BOARD MEETING AGENDA – February 6, 2020 PAGE – 2
c. Contract with Automated Merchant Systems Incorporated for electronic payment
processing services
(Tim Bledsoe, Manager of Customer Service and Ryan Lee, Asset Management Analyst)
Authorize District staff to negotiate and execute a Contract with Automated Merchant
Systems Incorporated for electronic payment processing services based on the fee
structure in the attached Automated Merchant Systems Incorporated Cost Proposal.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $2,398,102.45.
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. California Tahoe Alliance (CTA)
c. Sierra Day at the Capitol
d. Lake Valley Fire – Measure B
e. Environmental Policy Development
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
01/16/2020 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
02/12/2020 – 10:00 a.m. El Dorado County Water Agency Meeting in Placerville
02/17/2020 – Presidents’ Holiday – District Offices Closed
02/18/2020 – 3:30 p.m. Operations Committee Meeting at the District
02/19/2020 – Employee Communications Committee Meeting (Director Sheehan Representing)
02/20/2020 – 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding Contract for unrepresented employee position - General Manager.
c. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
REGULAR BOARD MEETING AGENDA – February 6, 2020 PAGE – 3
d. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
ADJOURNMENT (The next Regular Board Meeting is Thursday, February 20, 2020, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – February 6, 2020 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, February 6, 2020
ITEMS FOR CONSENT
a. DECEMBER 31, 2019, FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Receive and file the December 31, 2019, Income Statements and Balance Sheet Reports.
b. RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART SMALL-SCALE WATER EFFICIENCY
PROJECTS FISCAL YEAR 2020 GRANT
(Lynn Nolan, Grants Coordinator)
Adopt Bureau of Reclamation WaterSMART Small-Scale Water Efficiency Projects Grant
Program Resolution No. 3136-20 approving grant funding for a Pressure Reducing Valve
Program.
c. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT
(Brent Goligoski, Associate Engineer)
Approve Change Order No. 1 to Haen Constructors, Incorporated, in the amount of
<$297,601.78>.
d. TEMPORARY EMPLOYEE FOR HUMAN RESOURCES DEPARTMENT
(Liz Kauffman, Interim Human Resources Director)
Approve hiring a temporary employee in the Human Resources Department in an amount not
to exceed $30,000.
e. REGULAR BOARD MEETING MINUTES: January 16, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve January 16, 2020, Minutes
Paul Hughes
Page 2
February 6, 2020
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: December 31, 2019, Fiscal Year to Date Financial Statements
REQUESTED BOARD ACTION: Receive and file the December 31, 2019, Income
Statements and Balance Sheet Reports.
DISCUSSION: The District auditors, Mann, Urrutia, Nelson CPA’s and Associates,
recommend that the District’s quarterly Financial Statements be placed on the Board
Meeting Agenda for receipt and file by the Board of Directors. Attached are the
December 31, 2019, mid-fiscal year Income Statements and Balance Sheet for the
Water and Sewer Funds.
Water and sewer service charge revenues through December 31, 2019, are at 48% and
50% of budget. Sewer charges are right on budget while water service charges are
slightly under budget due to decreased consumption during the first half of the year.
The October – December quarter actually had the lowest water production figures
since the District began maintaining these statistics. Customer water consumption
during the next six months will determine whether or not the District hits its budget
expectation. Other revenues included in the category “Charges for Sales and Services”
include capacity fees and permit fees, the majority of which are generally received by
the District near the beginning of the fiscal year. This is why the total water and sewer
charges for sales and services received through December 31, 2019, are above budget
at 51% and 55%. All other water and sewer revenue categories combined through
December 31, 2019, are at 14% and 6% of budget. The low collection percentage in the
water fund is due to the timing of grant revenue receipts and fair market value
adjustments to investments. The sewer fund is below budget due to property tax
payments not being received until the second half of the fiscal year as well as fair
market value adjustments to investments.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
1
Paul Hughes
Page 2
February 6, 2020
Water and sewer operating expenses, less depreciation through December 31, 2019,
are at 48% and 42% of budget. Both funds are currently below budget, but when
entered, fourth quarter year-end payroll and other accrual entries may make up the
difference. Debt service payments are recorded on specific due dates, not evenly
distributed throughout the year, so the percent of budget spent is not a relevant
statistic until all payments for the year have been made. Water and sewer capital
outlay spending through December 31, 2019, is $3.3 million and $2.7 million representing
31% and 24% of budget. The majority of these expenditures are incurred at the
beginning and end of the fiscal year, during construction season. At the end of the
fiscal year an analysis is performed to determine the status of projects and the potential
need to roll budgeted funds into the next year for incomplete projects, or to increase
capital reserves for future use.
District staff recommends the Board receive and file the attached December 31, 2019,
Income Statements and Balance Sheet as presented.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: December 31, 2019, Income Statements and Balance Sheet
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
2
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 10 - Sewer Fund
Operating Revenue
Charges for sales and services
Service charges 15,135,600.00 519.19 7,619,142.82 7,516,457.18 50 14,427,394.35
Connection and service fees 406,300.00 .00 854,249.00 (447,949.00)210 1,345,605.00
Other operating income 61,700.00 .00 52,249.60 9,450.40 85 155,431.92
Charges for sales and services Totals $15,603,600.00 $519.19 $8,525,641.42 $7,077,958.58 55%$15,928,431.27
Operating Revenue Totals $15,603,600.00 $519.19 $8,525,641.42 $7,077,958.58 55%$15,928,431.27
Non Operating Revenue
Tax revenue 8,860,000.00 .00 736,625.78 8,123,374.22 8 8,720,857.01
Investment earnings 403,000.00 17.92 (223,878.86)626,878.86 (56)1,224,777.92
Other nonoperating income 165,500.00 1,891.73 99,657.62 65,842.38 60 254,910.51
Non Operating Revenue Totals $9,428,500.00 $1,909.65 $612,404.54 $8,816,095.46 6%$10,200,545.44
Operating Expenses
Wages Full Time 7,059,025.00 710,311.90 3,147,611.58 3,911,413.42 45 6,241,090.63
Wages Part-Time 119,175.00 7,416.59 64,312.38 54,862.62 54 76,527.44
Benefits 3,842,175.00 311,687.41 1,623,057.70 2,219,117.30 42 4,159,178.19
Depreciation and amortization 4,996,000.00 .00 1,985,672.73 3,010,327.27 40 4,915,498.48
Utilities 2,184,325.00 167,596.42 894,861.55 1,289,463.45 41 2,076,190.41
Repairs and maintenance 981,925.00 78,052.50 513,589.37 468,335.63 52 1,039,619.60
Other operating expenses 2,752,900.00 191,483.04 1,078,718.20 1,674,181.80 39 2,657,787.54
Operating Expenses Totals $21,935,525.00 $1,466,547.86 $9,307,823.51 $12,627,701.49 42%$21,165,892.29
Nonoperating Expenses
Debt Service - Net 2,648,125.00 146,318.65 146,318.65 2,501,806.35 6 .00
Interest expense 807,525.00 204,158.79 210,649.64 596,875.36 26
Other expense 646,500.00 (3,315.58)22,264.16 624,235.84 3 626,990.56
Nonoperating Expenses Totals $4,102,150.00 $347,161.86 $379,232.45 $3,722,917.55 9%$1,431,007.57
Capital Outlay Expenditures 11,146,987.00 211,063.63 2,724,192.66 8,422,794.34 24 .00
Fund 10 - Sewer Fund Totals
REVENUE TOTALS 25,032,100.00 2,428.84 9,138,045.96 15,894,054.04 37%26,128,976.71
EXPENSE TOTALS 37,184,662.00 2,024,773.35 12,411,248.62 24,773,413.38 33%22,596,899.86
Fund 10 - Sewer Fund Net Gain (Loss)($12,152,562.00)($2,022,344.51)($3,273,202.66)$8,879,359.34 27%$3,532,076.85
Page 1 of 3Run by Paul Hughes on 01/27/2020 11:17:42 AM
Income Statement
Through 12/31/19
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
3
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 20 - Water Fund
Operating Revenue
Charges for sales and services
Service charges 13,248,300.00 .00 6,371,163.89 6,877,136.11 48 12,797,729.67
Connection and service fees 555,100.00 .00 (214,436.24)139 924,360.15
Other operating income 182,000.00 2,125.00 55,008.53 126,991.47 30 205,992.57
Charges for sales and services Totals $13,985,400.00 $2,125.00 $7,195,708.66 $6,789,691.34 51%$13,928,082.39
Operating Revenue Totals $13,985,400.00 $2,125.00 $7,195,708.66 $6,789,691.34 51%$13,928,082.39
Non Operating Revenue
Tax revenue 32,000.00 .00 10,057.87 21,942.13 31 39,688.03
Investment earnings 106,000.00 38.26 (77,978.90)183,978.90 (74)350,612.22
Aid from governmental agencies 725,000.00 50,340.00 16,060.52 708,939.48 2 317,971.92
Other nonoperating income 307,300.00 51,110.60 218,703.27 88,596.73 71 244,098.99
Non Operating Revenue Totals $1,170,300.00 $101,488.86 $166,842.76 $1,003,457.24 14%$952,371.16
Operating Expenses
Wages Full Time 4,406,775.00 452,777.45 2,099,376.31 2,307,398.69 48 4,069,033.18
Wages Part-Time 79,475.00 1,108.16 42,362.49 37,112.51 53 75,406.36
Benefits 2,386,225.00 198,124.21 1,047,915.26 1,338,309.74 44 2,709,962.25
Depreciation and amortization 3,727,200.00 .00 1,692,409.38 2,034,790.62 45 3,940,206.94
Utilities 783,175.00 66,646.73 366,706.60 416,468.40 47 736,586.04
Repairs and maintenance 1,146,451.00 238,802.70 910,084.52 236,366.48 79 1,423,010.42
Other operating expenses 1,956,650.00 90,735.75 815,075.95 1,141,574.05 42 1,930,046.44
Operating Expenses Totals $14,485,951.00 $1,048,195.00 $6,973,930.51 $7,512,020.49 48%$14,884,251.63
Nonoperating Expenses
Debt Service - Net 638,350.00 .00 .00 638,350.00 0 .00
Interest expense 150,075.00 24,581.40 24,581.40 125,493.60 16 214,740.76
Other expense 37,700.00 1,425.53 22,354.13 15,345.87 59 47,780.71
Nonoperating Expenses Totals $826,125.00 $26,006.93 $46,935.53 $779,189.47 6%$262,521.47
Capital Outlay Expenditures 10,912,370.00 234,224.46 3,343,903.28 7,568,466.72 31 .00
Fund 20 - Water Fund Totals
REVENUE TOTALS 15,155,700.00 103,613.86 7,362,551.42 7,793,148.58 49%14,880,453.55
EXPENSE TOTALS 26,224,446.00 1,308,426.39 10,364,769.32 15,859,676.68 40%15,146,773.10
Fund 20 - Water Fund Net Gain (Loss)($11,068,746.00)($1,204,812.53)($3,002,217.90)$8,066,528.10 27%($266,319.55)
Page 2 of 3Run by Paul Hughes on 01/27/2020 11:17:42 AM
Income Statement
Through 12/31/19
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
4
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 80 - Pooled Cash
Non Operating Revenue
Investment earnings .00 19.24 93,422.59 (93,422.59)+++.00
Non Operating Revenue Totals $0.00 $19.24 $93,422.59 ($93,422.59)+++$0.00
Fund 80 - Pooled Cash Totals
REVENUE TOTALS .00 19.24 93,422.59 (93,422.59)+++.00
EXPENSE TOTALS .00 .00 .00 .00 +++.00
Fund 80 - Pooled Cash Net Gain (Loss)$0.00 $19.24 $93,422.59 $93,422.59 +++$0.00
Fund Type Enterprise Funds Totals
REVENUE TOTALS 40,187,800.00 106,061.94 16,594,019.97 23,593,780.03 41%41,009,430.26
EXPENSE TOTALS 63,409,108.00 3,333,199.74 22,776,017.94 40,633,090.06 36%37,743,672.96
Fund Type Enterprise Funds Net Gain (Loss)($23,221,308.00)($3,227,137.80)($6,181,997.97)$17,039,310.03 27%$3,265,757.30
Fund Category Proprietary Funds Totals
REVENUE TOTALS 40,187,800.00 106,061.94 16,594,019.97 41%41,009,430.26
EXPENSE TOTALS 63,409,108.00 3,333,199.74 22,776,017.94 40,633,090.06 36%37,743,672.96
Fund Category Proprietary Funds Net Gain (Loss)($23,221,308.00)($3,227,137.80)($6,181,997.97)$17,039,310.03 27%$3,265,757.30
Grand Totals
REVENUE TOTALS 40,187,800.00 106,061.94 16,594,019.97 23,593,780.03 41%41,009,430.26
EXPENSE TOTALS 63,409,108.00 3,333,199.74 22,776,017.94 40,633,090.06 36%37,743,672.96
Grand Total Net Gain (Loss)($23,221,308.00)($3,227,137.80)($6,181,997.97)$17,039,310.03 27%$3,265,757.30
Page 3 of 3Run by Paul Hughes on 01/27/2020 11:17:42 AM
Income Statement
Through 12/31/19
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
5
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
ASSETS
Current Assets
Cash and Cash Equivalents 1,669,559.09 14,178,116.43 (12,508,557.34)(88.22)
Investments 913,063.13 2,355,658.50 (1,442,595.37)(61.24)
Accounts Receivable 6,027,677.47 1,211,313.65 4,816,363.82 397.61
Due From Governmental Agencies 119,943.09 357,119.29 (237,176.20)(66.41)
Property Tax Receivable .00 8,321,427.00 (8,321,427.00)(100.00)
Interest Receivable 154,194.56 365,146.21 (210,951.65)(57.77)
Other Current Assets 1,481,566.16 1,081,687.92 399,878.24 36.97
Current Assets Totals $10,366,003.50 $27,870,469.00 ($17,504,465.50)(62.81%)
Noncurrent Assets
Restricted Assets 715,787.05 1,715,373.98 (999,586.93)(58.27)
Long-Term Accounts Receivable 515,980.32 588,485.14 (72,504.82)(12.32)
Due From Other Governmental Agencies 146,040.00 146,040.00 .00 .00
3,000,000.00 3,000,000.00 .00 .00
Investments 25,732,022.04 24,414,764.53 1,317,257.51 5.40
Capital Assets 199,561,274.35 203,117,567.83 (3,556,293.48)(1.75)
Construction in Progress 24,705,533.91 24,705,533.91 .00 .00
Noncurrent Assets Totals $254,376,637.67 $257,687,765.39 ($3,311,127.72)(1.28%)
Deferred Outflows of Resources
Refunding Loan Costs 169,245.29 181,990.49 (12,745.20)(7.00)
Changes in the Pension Liability 3,944,349.00 3,944,349.00 .00 .00
Deferred Outflows of Resources Totals $4,113,594.29 $4,126,339.49 ($12,745.20)(0.31%)
ASSETS TOTALS $268,856,235.46 $289,684,573.88 ($20,828,338.42)(7.19%)
LIABILITIES AND FUND EQUITY
LIABILITIES
Current Liabilities
Accounts Payable and Other Liabilities 917,799.99 3,702,115.99 (2,784,316.00)(75.21)
Unearned Revenue 1,155,330.40 934,024.20 221,306.20 23.69
Accrued Expenses 430,970.98 1,417,383.79 (986,412.81)(69.59)
Accrued Interest Payable 145,680.00 591,783.54 (446,103.54)(75.38)
Compensated Absences 1,081,896.48 1,113,498.30 (31,601.82)(2.84)
Long Term Liabilities - Current Portion 3,297,980.75 3,297,980.75 .00 .00
Current Liabilities Totals $7,029,658.60 $11,056,786.57 ($4,027,127.97)(36.42%)
Noncurrent Liabilities
Compensated Absences - Long Term Portion 1,662,793.36 2,028,316.88 (365,523.52)(18.02)
Long Term Liabilities - Long Term Portion 45,553,000.26 47,483,707.22 (1,930,706.96)(4.07)
Interfund Loan Payable 3,000,000.00 3,000,000.00 .00 .00
Page 1 of 2Run by Paul Hughes on 01/27/2020 10:47:33 AM
Balance Sheet
Through 12/31/19
Consolidated Summary Listing
6
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
LIABILITIES AND FUND EQUITY
LIABILITIES
Noncurrent Liabilities
Net Pension Liability 9,855,664.00 9,857,219.00 (1,555.00)(.02)
Noncurrent Liabilities Totals $60,071,457.62 $62,369,243.10 ($2,297,785.48)(3.68%)
Deferred Inflows of Resources
Property Tax Receivable .00 8,321,427.00 (8,321,427.00)(100.00)
Changes in Net Pension Liabilty 493,965.00 493,965.00 .00 .00
Deferred Inflows of Resources Totals $493,965.00 $8,815,392.00 ($8,321,427.00)(94.40%)
LIABILITIES TOTALS $67,595,081.22 $82,241,421.67 ($14,646,340.45)(17.81%)
FUND EQUITY
Restricted for capital asset purchases 109,973,839.54 109,973,839.54 .00 .00
Unrestricted 97,469,312.67 97,469,312.67 .00 .00
FUND EQUITY TOTALS Prior to Current Year Changes $207,443,152.21 $207,443,152.21 $0.00 0.00%
Prior Year Fund Equity Adjustment .00
Fund Revenues (16,594,019.97)
Fund Expenses 22,776,017.94
FUND EQUITY TOTALS $201,261,154.24 $207,443,152.21 ($6,181,997.97)(2.98%)
LIABILITIES AND FUND EQUITY $268,856,235.46 $289,684,573.88 ($20,828,338.42)(7.19%)
Fund Type Enterprise Funds Totals $0.00 $0.00 $0.00 +++
Fund Category Proprietary Funds Totals $0.00 $0.00 $0.00 +++
Grand Totals $0.00 $0.00 $0.00 +++
Page 2 of 2Run by Paul Hughes on 01/27/2020 10:47:33 AM
Balance Sheet
Through 12/31/19
Consolidated Summary Listing
7
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Resolution for Bureau of Reclamation WaterSMART Small-
Scale Water Efficiency Projects Fiscal Year 2020 Grant
REQUESTED BOARD ACTION: Adopt Bureau of Reclamation WaterSMART Small-Scale
Water Efficiency Projects Grant Program Resolution No. 3136-20 approving grant
funding for a Pressure Reducing Valve Program.
DISCUSSION: South Tahoe Public Utility District staff is requesting approval to submit a
grant application to the Bureau of Reclamation WaterSMART 2020 Grant Program for a
Pressure Reducing Valve Installation Program on the District’s largest water producing
infrastructure. The grant is limited to $75,000 with a $75,000 match. The attached
Resolution No. 3136-20 is a requirement of the funding application.
SCHEDULE: Final application due March 4, 2020
COSTS: Match costs are associated with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No. 3136-20
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3136-20
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART:
SMALL-SCALE WATER EFFICIENCY GRANT FISCAL YEAR 2020
BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors
that the General Manager, Assistant General Manager and/or the Chief Financial
Officer is hereby authorized and directed to sign and file, for and on behalf of the
STPUD, a Financial Assistance Application for a Financing Agreement from the Bureau
of Reclamation for the planning, design, and construction of the following project:
Pressure Reducing Valve SCADA Upgrades
And;
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grant Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative agreement;
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS
FOLLOWS:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
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CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly
and regularly adopted at a meeting of the South Tahoe Public Utility District Board of
Directors held on February 6, 2020.
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3136-20
February 6, 2020
Page 2
10
Brent Goligoski
Page 2
February 6, 2020
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: 2019 Heavenly Tank Improvements Project
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Haen Constructors,
Incorporated, in the amount of <$297,601.78>.
DISCUSSION: Change Order No.1 addresses eight items as a result of staff’s direction to
reduce the scope of the site work on this Project associated to the tank rehabilitation in
an effort to reduce overall costs. Change Order No. 1 addresses two credit items for
work completely removed from the scope, three credit items for work amended for
cost savings, and two items for increased work due to the decreases in other items.
Items A, B, G, and H are related to the reduction in scope with regards to the retaining
wall and slope protection adjacent to the tank. The existing cut slope had significantly
eroded and these items were intended to construct a 97 foot long retaining wall
reaching up to 10 feet tall, and associated erosion control. However, in a cost saving
effort, District staff directed the contractor to only use large diameter rock to protect
the slope and directed construction of additional storm water conveyance trenches to
divert runoff away from the eroding slope. The net savings to the District from these
changes is $50,664.
Item C is related to the reduction in scope with regards to the 8 inch water service that
feeds the Heavenly Valley snow making chiller adjacent to the tank. The existing water
service piping is located approximately 25 feet above ground level and this bid item
was intended to bring this pipe underground, including a new 8 inch water meter
located on the new vertical pipe section just above ground. This would allow the water
meter to be more accessible for maintenance. However, in a cost saving effort, District
staff directed the contractor to only replace the existing meter with an insertion style
meter that will be easier to remove for maintenance. The water service piping remains
above ground, but with the insertion style meter, the potential for leaks is greatly
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
11
Brent Goligoski
Page 2
February 6, 2020
reduced. This style of meter has not previously been used on a customer water service,
but this service has not been used by Heavenly in more than ten years, so District staff is
comfortable deploying this meter at this location primarily as a means to detect leaking
of the normally closed service valve. This reduced scope results in a $56,700 savings to
the District.
Item D addresses the reduction in scope regarding the mixing system. This bid item was
intended to construct a passive mixing system consisting of interior piping and multiple
inlet nozzles and outlet check valves, as has been deployed successfully during tank
construction at two other water tanks in the District’s system. However, the bid price for
the system exceeded expectations. In a cost saving effort, District staff directed the
contractor to install a mechanical mixer similar to the existing mechanical mixer inside
the tank, resulting in an $83,357.78 savings to the District. The new mixer includes an
additional control panel and timer in an effort to reduce long term replacement and
operating costs.
Items E and F eliminate the security fence and gates intended to be constructed
around the perimeter of the tank site, resulting in a $106,880 savings to the District. Staff
plans to install a security camera at the site after the completion of the tank exterior
coating.
District staff continues to work with the contractor on a schedule and terms for a time
extension to the Contract so they can complete the exterior coating work in 2020. Any
modifications to the Contract in response to this need for additional time will be
addressed in a future Change Order.
The Engineer’s Estimate for the Project was $827,673. The bid price for the Project was
$968,255. With this Change Order the total cost for the Project will be $670,653.22. Staff
recommends that the Board approve Change Order No. 1 to the District’s Contract
with Haen Constructors, Incorporated, in the amount of <$297,601.78>.
SCHEDULE: As soon as possible
COSTS: <$297,601.78>
ACCOUNT NO: 10.20.8930
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Change Order No. 1
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
12
1
CHANGE ORDER NUMBER 01
Project: 2019 HEAVENLY TANK IMPROVEMENTS PROJECT
Contractor: HAEN CONSTRUCTORS
Date: 2/6/2020 PO #: 2020-62
The Contract Shall Be Changed As Follows:
A. Amend Bid Item 5 including all labor, equipment, materials, and subcontractor costs
attributed to modifying the work described in Bid Item 5 regarding the Retaining Wall
to only include the excavation and offhaul of loose material, tree removal, and
installation of infiltration and conveyance trenches as directed by the District in its
Design Construction Memorandum #4, dated August 15, 2019, for a credit to the
District of $52,976.00. There is no change to the Contract Time related to this
change in work.
TOTAL FOR ITEM A IS <$52,976.00>
TOTAL FOR CHANGE ORDER NUMBER 1 IS
A+B+C+D+E+F+G+H = <$297,601.78>
Dollar Amounts Contract Time
Original Contract $968,255.00 144 Calendar Days
Previous Change Orders $0.00 0 Calendar Days
Current Contract $968,255.00 144 Calendar Days
THIS CHANGE ORDER <$297,601.78> 0 Calendar Days
New Contract Total $670,653.22 144 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
Date:_2/6/2020_________
Authorized By STPUD Board President
Date:_____________________
Accepted By Contractor
Date:_____________________
Reviewed By
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B. Amend Bid Item 6 including all labor, equipment, materials, and subcontractor costs
necessary to install additional infiltration trench as directed by the District in the field
and formalized in Design Construction Memorandum #8, dated January 24th, 2020.
This increase in work results in an additional cost to the District for work actually
performed in the amount of $2,042.00. There is no change to the Contract Time
related to this change in work.
TOTAL FOR ITEM B IS $2,042.00
C. Amend Bid Item 9 including all labor, equipment, materials, and subcontractor costs
attributed to modifying the work described in Bid Item 9 regarding the 8" Water
Service to only replace the existing 8" water meter with a pipe spool and insertion
style flow meter, install associated meter converter control panel and associated
wiring and conduit, and new pipe wrap insulation as directed by the District in its
Design Construction Memorandum #2, dated July 22, 2019, for a credit to the
District of $56,700.00. There is no change to the Contract Time related to this
change in work.
TOTAL FOR ITEM C IS <$56,700.00>
D. Amend Bid Item 10 including all labor, equipment, materials, and subcontractor
costs attributed to modifying the work described in Bid Item 10 regarding the Passive
Mixing System to provide a mechanical mixer and associated control panel, timer,
and associated wiring and conduit in lieu of the passive mixer system as directed by
the District in its Design Construction Memorandum #3, dated August 2, 2019. The
Contractor submitted one Daily Work Report for the mechanical mixer work in the
amount of $16,142.22. The original Contract Amount allotted for the Passive Mixing
System was $99,500.00. This results in a credit to the District of $83,357.78. There
is no change to the Contract Time related to this change in work.
TOTAL FOR ITEM D IS <$83,357.78>
E. Delete Bid Item 13 to omit all labor, equipment, materials, and subcontractor costs
allocated for security fence as a 355 unit decrease in the number of linear feet as
directed by the District in its Design Construction Memorandum #4, dated August 15,
2019. At the contract rate of $276.00 per linear foot, the reduction in the Contract
quantity results in a credit to the District in the amount of $97,980.00. There is no
change to the Contract Time related to this change in work.
TOTAL FOR ITEM E IS <$97,980.00>
F. Delete Bid Item 14 to omit all labor, equipment, materials, and subcontractor costs
allocated for Security Gates as a lump sum pay item as directed by the District in its
Design Construction Memorandum #4, dated August 15, 2019, for a credit to the
District of $8,900.00. There is no change to the Contract Time related to this change
in work.
TOTAL FOR ITEM F IS <$8,900.00>
14
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G. Amend Bid Item 15 including all labor, equipment, materials, and subcontractor
costs to modify the work described in Bid Item 15 regarding the Rock Slope
Protection to increase the slope of the Rock Slope Protection due to the elimination
of the concrete block retaining wall as directed by the District in its Design
Construction Memorandum #4, dated August 15, 2019. Amend the Bid Item 15 unit
price per square foot from $30.00 to $35.00. Also, amend Bid Item 15 to reflect a 62
unit increase from 1,620 to 1,682 square feet, for work actually performed. At the
amended Contract rate and quantity, the total amount for this bid item increases
from $48,600 to $58,870, this increase results in an additional cost to the District in
the amount of $10,270. There is no change to the Contract Time related to this
change in work.
TOTAL FOR ITEM G IS $10,270.00
H. Delete Bid Item 21 to omit all labor, equipment, materials, and subcontractor costs
allocated for non-excavatable rock removal as a 20 unit decrease in the number of
cubic yards as directed by the District in its Design Construction Memorandum #4,
dated August 15, 2019. At the contract rate of $500.00 per cubic yard, the reduction
in the Contract quantity results in a credit to the District in the amount of $10,000.00.
There is no change to the Contract Time related to this change in work.
TOTAL FOR ITEM H IS <$10,000.00>
TOTAL FOR CHANGE ORDER 1 IS A+B+C+D+E+F+G+H
= <$297,601.78>
15
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Liz Kauffman, Interim Human Resources Director
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Temporary Employee for Human Resources Department
REQUESTED BOARD ACTION: Approve hiring a temporary employee in the Human
Resources Department in an amount not to exceed $30,000.
DISCUSSION: The current Human Resources Director is out on an extended leave of
absence. It is necessary to hire a temporary employee to handle the day-to-day
operations of the Department. It is estimated that the temporary employee will work a
period of approximately six months.
SCHEDULE: February 10, 2020, start date
COSTS: $30,000
ACCOUNT NO: 10/20.44.4405
BUDGETED AMOUNT AVAILABLE: Funded with contingencies or budget savings
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
16
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 16, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Julie Ryan, Bren Borley,
Shelly Thomsen, Chris Stanley, Sarah Lucero, Star Glaze, Debbie Henderson, Tim Bledsoe, Brent
Goligoski, Trevor Coolidge, Stephen Caswell, Cuz Cullen
Guests: Rick Lind, Duane Wallace
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Exline Yes
to approve the Consent Calendar as presented.
a. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES 2020 DUES
(John Thiel, General Manager)
Authorized 2020 California Association of Sanitation Agencies Membership Dues Renewal in
the amount of $16,711.
b. CALPERS REQUIRED PAY LISTING BY POSITION (Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3135-20 that incorporates the Pay Listing by Position for the pay listing
effective January 16, 2020.
17
REGULAR BOARD MEETING MINUTES January 16, 2020 PAGE – 2
(Trevor Coolidge, Senior Engineer)
Approved Farr West Engineering Proposal for Construction Management Services for Phase 1
of the Keller-Heavenly Water System Improvements Project in an amount not to exceed
$33,444.
d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1
(Trevor Coolidge, Senior Engineer)
Approved Gannett Fleming, Inc., Proposal for Keller Tanks Rockfall Mitigation - Construction
Support Services for the Keller-Heavenly Water System Improvements Project in an amount not
to exceed $49,930.
e. REGULAR BOARD MEETING MINUTES: January 2, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved January 2, 2020, Minutes
ITEMS FOR BOARD ACTION
a. 2020 Washington, D.C. Legislative Advocacy (Shannon Cotulla, Assistant General Manager) – Shannon
Cotulla reviewed the services provided by ENS Resources, Inc., and specified that this Contract
includes the first increase in three years.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to authorize extension of the Contract with ENS Resources, Inc., for two years for
lobbying and consulting services in the amount of $87,600 per year, plus travel expenses.
b. Amended Application No. A023393 to Appropriate Water (Shannon Cotulla, Assistant General Manager)
– Shannon Cotulla provided a report regarding this amended application and addressed
questions from the Board. A more detailed report will be brought back to the Board once this
amended application has been submitted.
Moved Exline/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/ Sheehan Yes/Exline
Yes to authorize submittal to the State Water Resources Control Board of Amended Application
No. A023393 to Appropriate Water.
c. Customer Service and Engineering Department Staffing (Tim Bledsoe, Manager of Customer Service and
Julie Ryan, Engineering Department Manager) – Tim Bledsoe and Julie Ryan provided details regarding
the necessity for extending three limited term positions and addressed questions from the Board.
Moved Sheehan/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/ Sheehan
Yes/Exline Yes to authorize staff to extend the Limited Term Positions as follows: 1) Meter
Technician; 2) Customer Service Representative; and, 3) Staff Engineer.
d. Keller-Heavenly Water System Improvements Project, Phase I (Trevor Coolidge, Senior Engineer) –
Trevor Coolidge provided details regarding the Keller-Heavenly Water System Improvements
Project, Phase I and addressed questions from the Board.
Moved Sheehan/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to award the Keller-Heavenly Water System Improvements Project, Phase 1
Contract to the lowest responsive, responsible bidder, Burdick Excavating Company, Inc., in the
amount of $1,702,038.
18
REGULAR BOARD MEETING MINUTES January 16, 2020 PAGE – 3
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Vogelgesang/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $1,183,547.37.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang announced the committee assignments will remain the same for 2020 as they
were for 2019 and Melonie Guttry will email a copy to each Board Member.
BOARD MEMBER REPORTS:
None
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported she and John Thiel did not attend the January meeting. John Thiel
introduced Rick Lind and explained his role with El Dorado County Water Agencies (EDCWA). Rick
Lind presented information regarding a collaborative group that has been developed to address
joint priorities related to forest management. It was further announced that Ken Payne of EDCWA has
been appointed to participate in this collaborative group with Rick Lind as the alternate.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update.
• Provided an update regarding collaborative efforts between the District and Liberty Utilities.
• The District is continuing to work with Lakeside Park Association on several priorities.
• There are ongoing issues regarding the El Dorado County’s new paving requirements and the
District is working toward submitting proposed solutions.
• The City has selected an Interim City Manager, Brad Kilger, who is a retired City Manager from
the City of Martinez.
STAFF/ATTORNEY REPORTS:
Paul Hughes provided a report regarding Vacation Home Rental (VHR) rates pertaining to over
tourism concerns raised at the January 2, 2020, Board Meeting. He further explained the reasons why
VHR’s cannot be charged a surcharge.
Julie Ryan provided a PowerPoint Presentation titled “Tank Assets and Condition Update” and
addressed questions from the Board.
Julie Ryan presented information regarding repairs to the District’s system and the current Lower
Lateral Policy according to the Administrative Code. She discussed proposed changes to the Policy
and Attorney Kvistad commented that changes could be made in order to give the District discretion
regarding repairs versus the owner’s responsibility for the end of life replacements for lower laterals.
Shelly Thomsen reported that the City is working on a visit to Ameca and the District is planning to
send two staff members for that delegation. The cost to the District is airfare and staff time.
BREAK AND ADJOURN TO CLOSED SESSION: 3:44 p.m.
RECONVENE TO OPEN SESSION: 4:09
19
REGULAR BOARD MEETING MINUTES January 16, 2020 PAGE – 4
a. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
No reportable Board action
ADJOURNMENT: 4:10 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
20
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Cliff Bartlett, Fleet/Equipment Supervisor
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Equipment Repair Heavy Duty Truck Lift
REQUESTED BOARD ACTION: Approve the purchase of one 78,000 pound, lifting
capacity, truck/equipment lift for the District’s fleet repair facility, through Sourcewell
procurement, Sourcewell Contract No. 061015-SKI in the amount of $110,393.78.
DISCUSSION: Due to the District’s expanding fleet and equipment inventory, the District
has the need to expand the repair facility. The Fleet/Equipment Repair Shop currently
consists of three bays, one which has a light duty lift, and one with a heavy truck lift. The
third is a smaller bay with a tear down/office bay. The District has acquired the
connecting truck parking bay to gain more space. District staff requests adding this
new truck lift to that bay for the larger trucks and equipment that have been acquired
by the District. By adding the new work area, it will allow the shop to continue with
every day maintenance and repairs of the District vehicles while doing the more in-
depth repairs and overhauls of the District’s fleet/equipment. The District intends to
purchase this lift through the competitively awarded contracts through Sourcewell
(formerly the National Joint Powers Alliance or NJPA). The Board has approved District’s
use of this procurement service in the past. As stated in the District’s Purchasing Policy,
participating in a “purchasing coalition contract, which has recently been
competitively awarded, qualifies as having met the formal public competitive
requirement.” Sourcewell Contract No. 061015-SKI meets this standard.
This has been reviewed and approved by the District’s Purchasing Agent.
SCHEDULE: As soon as possible
COSTS: $110,393.78 with tax, less shipping and installation
ACCOUNT NO: 10.28.8069
BUDGETED AMOUNT AVAILABLE: $120,000
ATTACHMENTS: Sourcewell Contract
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
21
23
Jim Hilton
February 6, 2020
Page 2
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Jim Hilton, Water Reuse Operations Manager
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Diamond Valley Ranch Haying Equipment Purchase
REQUESTED BOARD ACTION: 1) Authorize staff to purchase one John Deere Tractor, one
John Deere Rotary Mower-Conditioner, and one John Deere Baler by using the
competitively awarded contracts through Sourcewell procurement services, Contract
No. 021815-DAC for John Deere Ag Tractors and/or Implements, in the amount of
$332,856.17; and, 2) Authorize an exception to competitive bidding procedures due to
special circumstances for the purchase of used equipment for one Pro Ag Bale
Retriever from Renner Equipment Company in the amount of $44,000.
DISCUSSION: On November 30, 2019, the District terminated the Custom Haying and
Brokerage Agreement with its contractor. Due to this, the lack of potential future
bidders for the haying contract, and the potential for improved cost recovery, District
staff has evaluated in-house haying operations.
The District has completed an economic analysis that included staffing, equipment,
storage, maintenance and operations costs. On this basis, staff believes it is in the best
interest of the District to conduct all future haying operations internally, utilizing existing
District staff along with the proposed equipment purchases and a future storage unit.
With estimated future revenues of $70,000 to $100,000 annually from the sale of the
District’s hay, staff estimates a 6 to 8 year payback period for these expenditures. The
useful life for this equipment and storage is expected to be well over 20 years.
If authorized, staff intends to purchase one John Deere Tractor, Model 6175M; one John
Deere Rotary Mower-Conditioner, Model 946; and, one John Deere Baler, Model L341
by using the competitively awarded contracts through Sourcewell procurement
services (formerly the National Joint Powers Alliance or NJPA), Contract No. 021815-
DAC for John Deere Ag Tractors and/or Implements, in the amount of $332,856.17. As
stated in the District’s Purchasing Policy, participating in a “purchasing coalition
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
24
Jim Hilton
February 6, 2020
Page 2
contract, which has recently been competitively awarded, qualifies as having met the
formal public competitive requirement.” If authorized, staff also intends to purchase a
used Pro Ag Bale Retriever, Model 4SR Plus, in the amount of $44,000 from Renner
Equipment Company – purchasing used equipment creates a special circumstance
whereby the competitive bidding requirement may be waived as the used equipment
will provide the District with what is needed at a reduced price and is in the District’s
best interest.
District staff looked for electrical alternatives for the tractor though our contacts at
Sourcewell and regional equipment suppliers. While there are electrical tractors in the
conceptual stage, staff is not aware of any currently on the market.
The tractor is already in the current budget as a planned replacement for a 22-year old
tractor and needed for a multitude of other ranch operations. The other requested
equipment will be purchased utilizing capital reserves with the cost to be offset by
future revenues as detailed above.
This Agenda I tem has been reviewed by the District’s Chief Financial Officer, Purchasing
Agent and Equipment Repair Supervisor.
SCHEDULE: As soon as possible
COSTS: $376,856.17
ACCOUNT NO: 10.28.8059(Tractor); 10.34.7070(Hay Baler)
BUDGETED AMOUNT AVAILABLE: 10.28.8059: $150,000; 10.34.7070: $124,000; Remaining
amount from Capital Reserves
ATTACHMENTS: Quotes and Equipment
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Tim Bledsoe
Ryan Lee
February 6, 2020
Page 2
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
Ryan Lee, Asset Management Analyst
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Contract with Automated Merchant Systems Incorporated for
electronic payment processing services
REQUESTED BOARD ACTION: Authorize District staff to negotiate and execute a Contract with
Automated Merchant Systems Incorporated for electronic payment processing services based
on the fee structure in the attached Automated Merchant Systems Incorporated Cost Proposal.
DISCUSSION: The District is in the process of implementing Tyler’s New World Utility Management
software, as previously authorized by the Board. There are only two electronic payment
processing providers who are recommended by Tyler and are fully compatible with the New
World software: Automated Merchant Systems Incorporated (AMS) and OpenEdge.
District staff received Cost Proposals from both AMS and OpenEdge, and the cost structures
proposed by each company are similar. Based on the actual number and nature of electronic
payments that the District received from January 2019 through September 2019, AMS’ proposed
prices would have resulted in a total cost savings of $21,033.27 during that time period. AMS is
an established provider who has been in business for almost three decades, while OpenEdge is
a relatively new company established in 2014. In consideration of AMS’ proven service record
and District staff’s positive experience in working with their company to date, staff requests that
the Board authorize staff to negotiate and execute a Contract with AMS for electronic
payment processing services based on the structure in the attached AMS Cost Proposal.
This item has been reviewed and approved by the District’s Purchasing Agent.
SCHEDULE: Ongoing
COSTS: See per-transaction cost schedule listed in attached AMS Proposal
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: AMS Cost Proposal, AMS Cost Savings Analysis, OpenEdge Cost Proposal
__________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
32
1071 S. Sun Drive, Suite 2001 Lake Mary, FL 32746
(407) 331-5465 Phone (407) 331-7524 Fax
PAYMENT SOLUTIONS
December 30, 2019
Ryan Lee, Asset Management Analyst
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Dear Ryan,
Thank you for the opportunity to provide South Tahoe Public Utility District with a proposal for payment
processing services. Automated Merchant Systems, Inc. (AMS) is a merchant service company
specializing in providing quality electronic payment services to businesses of all kinds nationwide since
1991.
We consult with our clients to ensure that we understand their current business environment and are
able to provide them with the best and most comprehensive payment solutions. We offer very
competitive processing services, with an emphasis on our Interchange Plus pricing program, which
ultimately provides the most beneficial and transparent pricing for our clients. If requested, this is detailed
on Exhibit “A”.
If you have requested that AMS provide you with a Convenience Fee or Service Fee program (service fee
requests will not receive Exhibit “A”) or e-Check pricing for some or all of your electronic acceptance
needs, those program fees are detailed on Exhibit “B”.
With our expertise, we will assist you in accomplishing a smooth transition into the services you select.
In addition, AMS is committed to providing our merchants with the ongoing support and information
necessary to keep current in this fast-paced and constantly changing payment processing environment.
Trusting this meets with your approval, please sign the exhibit (s) and return the scanned copy via email
to nmurphy@automatedmerchant.com . The signing of this is not a contract, just an agreement on
pricing. Once I am in receipt of this, I will forward to you the AMS Government Application
Questionnaire so that we can prepare your contract package. Please contact me at (407) 331-5465 if
you have any questions.
Sincerely,
Nancy Murphy
Senior Public Sector Account Manager
33
EXHIBIT "A"
AMS PRICING SCHEDULE FOR: South Tahoe Public Utility District
Pricing is Valid for 90 days from 12/31/19
BILLING CATEGORY: DISCOUNT RATE / PRICE: NOTES:
VISA/MASTERCARD/DISCOVER/AMEX FEES:
All Transactions: Interchange Pass Through + 0.15 % All Visa / MasterCard / Discover/AMEX
Volume
Non-PCI Compliance Fee: 0.00 % Eliminated Upon PCI Compliance
Capture Processing Fee: $ 0.00/Item All Visa-MasterCard-Discover-AMEX
Transactions
AUTHORIZATION /COMMUNICATION:
* VISA/MasterCard/Discover /AMEX Transactions: (Includes: Authorization, Declines, and Inquires)
IPL / SSL / Dial: $ 0.10/Item Per Card Authorization
PAYMENT CARD PROCESSING FEES:
Statement Fee: $ 7.50/Month Per Merchant ID Number
Minimum Fee: $ 10.00/Month Per Merchant ID Number
Voice Authorization Fee: $ 0.75/Item EDC back-up (Voice Calls for Authorization)
Chargeback Fee: $ 15.00/Item Includes retrievals at no cost
MERCHANT COMPLIANCE FEES:
PCI Compliance with Breach
Assurance Program: $ 9.95/Month Per Merchant ID Number
OTHER FEES:
Onetime Setup Fee: $ Waived Per Merchant ID Number
Gateway Fee: $ Waived/Month Per Terminal ID Number
BridgePay Transaction Fee: $ 0.10/Item
OPTIONAL SERVICES
Reporting (eConnections): $ 8.00/Month Per Merchant ID Number
INTERCHANGE, CARD BRAND FEES, NETWORK FEES AND SPECIAL AUTHORIZATION SERVICES:
For your convenience a current listing of these rates can be found at http://automatedmerchant.com/ratesschedule.html
Customer's Signature: __________________________________________________________Date: _______________________
34
EXHIBIT "B"
AMS PRICING SCHEDULE FOR: South Tahoe Public Utility District
Pricing is Valid for 90 Days Past 12/31/19
FEE TYPE
BILLING DESCRIPTION RATE
Convenience Fee
For merchants who offer an alternative payment channel (i.e., mail,
telephone, or e-commerce) for customers to pay for goods or services with a
payment card, a flat or fixed convenience fee may be added to the
transaction amount. The merchant collects this fee. This pertains to Visa,
MasterCard, Discover and American Express card types only.
N/A
Service Fee
A fixed or variable fee that can be added to any payment item (i.e., tax bill,
parking ticket) regardless of the payment channel. A Service Fee is a separate
transaction that is collected by AMS. This pertains to Visa, MasterCard,
Discover and American Express card types only.
N/A
eCheck Fee
Per transaction cost for each electronic check item submitted for payment.
This can be a fixed or flat dollar amount or a fixed or variable fee.
$1.00 per e-Check
$250.00 One Time Setup
Fee
$10.00 Monthly Portal
Fee
$5.00 Per Return Fee
Customer's Signature: __________________________________________________________Date: _______________________
Comments:
35
South Tahoe # of actual
Checks
AMS would
Charge on e-
Check
Paymentus
Charge You
on e-Check
# of Checks
on Bill
# of checks
with
service fee
greater
than 1
$1.00 $1.50
January 418 $209.00 $861.00 574 87
February 167 $83.50 $307.50 205 31
March 1580 $790.00 $3,237.00 2158 199
April 378 $189.00 $729.00 486 58
May 221 $110.50 $426.00 284 45
June 1567 $783.50 $3,207.00 2138 199
July 392 $196.00 $768.00 512 81
August 217 $108.50 $420.00 280 43
September 1635 $817.50 $3,409.50 2273 480
6575 8910
$6,575.00 $13,365.00
$250.00
$120.00
$6,945.00 $13,365.00
Return Fee $5.00 $10.00
Savings $6,420.00
36
South Tahoe Actual Debit Cards Charged Debit Cards Average Transaction Amount
$1.55 $2.50
January 79 110 $366.80
February 43 55 $318.20
March 65 76 $313.87
April 50 75 $428.34
May 55 71 $340.20
June 75 85 $281.57
July 78 99 $345.76
August 51 67 $342.44
September 69 80 $296.39
565 716 $337.06
US Regulated Debit $875.75 $1,790.00
Savings with AMS $914.25
37
South Tahoe # of CARDS # of Cards on Bill Average Transaction Amount CC
$2.50
January 869 1431 $493.20
February 351 452 $337.17
March 2477 2995 $332.91
April 740 1219 $495.95
May 464 615 $357.33
June 2431 2985 $340.38
July 847 1262 $439.04
August 433 689 $470.93
September 2555 3145 $347.13
11167 14793 $401.56
10% World Elite billed at Utility Fee ($2.09)$2,334.53
10% Utility Fee Business ($2.84)$3,172.28
80% Utility Fee Credit Card ($1.99)$17,776.67
$23,283.48 $36,982.50
Savings $13,699.02
38
Type Amount ($)
Statement Fee 5.00
Support Fee 5.00
Reg Compliance 5.60
Type Per Item ($)
Batch Fee 0.20
Type % Markup Per Item ($)
Network Fees Network Fees Network Fees
PIN Debit Transaction 0.29
EBT Transaction Fee 0.35
11-26-2019 (Rate Quote #: RQ-00803954)
South Tahoe Public Utility District, ,
In response to your request, we are pleased to make the following rate quote for processing.
Quote subject to change after 90 days.
Qualified Rates PIN Debit
Type % Markup Per Item ($)
Visa Credit 0.40 0.15
Visa Debit 0.40 0.15
MasterCard Credit 0.40 0.15
MasterCard Debit 0.40 0.15
Discover Credit 0.40 0.15
Discover Debit 0.40 0.15
Amex Credit 0.40 0.15
Amex Prepaid 0.40 0.15
Other Fees Monthly Fees
OpenEdge 2578 600 N (702) 551-8329 amintra.sheinfeld@openedgepay.com
Lindon, UT 84042 (702) 446-8693 fax www.openedgepayment.com
39
11-26-2019 (Rate Quote #: RQ-00803957)
South Tahoe Public Utility District, ,
In response to your request, we are pleased to make the following rate quote for check processing.
Quote subject to change after 90 days.
Summary of Fees ACH AIR(Check21)
Remote Deposit Capture (ARC, BOC, POP)
Discount Fee Per Item Fee Discount Fee Per Item Fee
Monthly Volume
Tier 1 $ .01 - 5,000 0.00%$0.35 0.00%$0.40
Tier 2 $ 5,001 - 20,000 0.00%$0.33 0.00%$0.38
Tier 3 $ 20,001 - 50,000 0.00%$0.31 0.00%$0.36
Tier 4 $ > 50,001 0.00%$0.29 0.00%$0.34
Check Not Present (WEB, TEL, PPD, CCD)Discount Fee Per Item Fee Discount Fee Per Item Fee
Monthly Volume
Tier 1 $ .01 - 5,000 0.00%$.75 --
Tier 2 $ 5,001 - 20,000 0.00%$.75 --
Tier 3 $ 20,001 - 50,000 0.00%$.75 --
Tier 4 $ > 50,001 0.00%$.75 --
Miscellaneous Fees Per Account
Account on File Fee $5.00
Monthly Minimum Fee $15.00
Application Fee $50.00
ACH Return Transaction Fees Per Item Fee Per Item Fee
Returns (Administrative)each $6.00 -$6.00
Unauthorized Return Transaction Fee (Chargeback)each $25.00 -$25.00
Verification Tier 3 each $0.10 -$0.10
Accelerated Payment Technologies 1202 High Tech Circle (702) 551-8329 amintra.sheinfeld@openedgepay.com
Henderson, NV 89002 (702) 446-8693 fax www.acceleratedpay.com
40
PAYMENT OF CLAIMS
Payroll 1/14/2020 676,762.98
Payroll 1/28/2020 592,028.90
Total Payroll 1,268,791.88
ADP & Insight eTools 4,901.70
AFLAC/WageWorks claims and fees 1,840.00
BBVA Compass Bank 237,785.70
CalPERS - other 0.00
CalPERS UAL 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments -903.60
Total Vendor EFT 243,623.80
Accounts Payable Checks-Sewer Fund 635,108.56
Accounts Payable Checks-Water Fund 250,578.21
Total Accounts Payable Checks 885,686.77
Grand Total 2,398,102.45
Payroll EFTs & Checks 1/14/2020 1/28/2020
EFT CA Employment Taxes & W/H 34,482.45 27,658.62
EFT Federal Employment Taxes & W/H 123,187.13 140,457.53
EFT CalPERS Contributions 74,287.79 72,137.75
EFT Empower Retirement-Deferred Comp 63,680.00 25,036.57
EFT Stationary Engineers Union Dues 2,642.17 2,703.85
EFT CDHP Health Savings (HSA)108,352.40 4,822.60
EFT Retirement Health Savings 15,183.26 0.00
EFT United Way Contributions 66.00 66.00
EFT Employee Direct Deposits 254,537.02 258,896.20
CHK Employee Garnishments 344.76 344.76
CHK Employee Paychecks 0.00 59,905.02
Total 676,762.98 592,028.90
FOR APPROVAL
February 6, 2020
41
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49061 - RANDY VOGELGESANG
002590 Utility Billing Suspense Paid by Check #103361 01/14/2020 02/06/2020 01/31/2020 02/06/2020 17.87
002709 Utility Billing Suspense Paid by Check #103361 01/14/2020 02/06/2020 01/31/2020 02/06/2020 115.66
Vendor 49061 - RANDY VOGELGESANG Totals Invoices 2 $133.53
Vendor 48379 - A-L SIERRA WELDING PRODUCTS
322186 Service Contracts Paid by Check #103362 12/31/2019 02/06/2020 01/31/2020 02/06/2020 18.00
59689 rent Paid by Check #103362 12/31/2019 02/06/2020 01/31/2020 02/06/2020 49.50
Vendor 48379 - A-L SIERRA WELDING PRODUCTS Totals Invoices 2 $67.50
Vendor 44039 - AFLAC
251063 Insurance Supplement Payable Paid by Check #103363 01/01/2020 02/06/2020 01/31/2020 02/06/2020 1,072.68
Vendor 44039 - AFLAC Totals Invoices 1 $1,072.68
Vendor 48136 - AHERN RENTALS
21574654-001 New Fencing Paid by Check #103364 01/16/2020 02/06/2020 01/31/2020 02/06/2020 1,175.61
Vendor 48136 - AHERN RENTALS Totals Invoices 1 $1,175.61
Vendor 48605 - AIRGAS USA LLC
9096339756 Field & Shop Supplies Inventory Paid by Check #103365 12/18/2019 02/06/2020 01/31/2020 02/06/2020 1,485.79
9096719985 Field & Shop Supplies Inventory Paid by Check #103365 01/02/2020 02/06/2020 01/31/2020 02/06/2020 283.55
9097415560 Janitorial Supplies Inventory Paid by Check #103365 01/22/2020 02/06/2020 01/31/2020 02/06/2020 226.02
Vendor 48605 - AIRGAS USA LLC Totals Invoices 3 $1,995.36
Vendor 48684 - ALLIED ELECTRONICS INC
9012105502 Shop Supplies Paid by Check #103366 12/30/2019 02/06/2020 01/31/2020 02/06/2020 922.31
9012145459 FLL Sewer PS 6 Upgrade Paid by Check #103366 01/09/2020 02/06/2020 01/31/2020 02/06/2020 325.43
9012204169 Primary Equipment Paid by Check #103366 01/22/2020 02/06/2020 01/31/2020 02/06/2020 357.43
9012206825 Primary Equipment Paid by Check #103366 01/22/2020 02/06/2020 01/31/2020 02/06/2020 822.48
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 4 $2,427.65
Vendor 43949 - ALPEN SIERRA COFFEE
208320 Office Supply Issues Paid by Check #103367 01/07/2020 02/06/2020 01/31/2020 02/06/2020 86.75
208321 Office Supply Issues Paid by Check #103367 01/07/2020 02/06/2020 01/31/2020 02/06/2020 42.00
208448 Office Supply Issues Paid by Check #103367 01/14/2020 02/06/2020 01/31/2020 02/06/2020 86.75
208449 Office Supply Issues Paid by Check #103367 01/14/2020 02/06/2020 01/31/2020 02/06/2020 42.00
208556 issues Paid by Check #103367 01/21/2020 02/06/2020 01/31/2020 02/06/2020 86.75
208557 Office Supply Issues Paid by Check #103367 01/21/2020 02/06/2020 01/31/2020 02/06/2020 42.00
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 6 $386.25
Vendor 10906 - ALPINE COUNTY
2ND 19-20 Land Taxes Paid by Check #103368 02/01/2020 02/06/2020 02/06/2020 02/06/2020 41,342.76
Vendor 10906 - ALPINE COUNTY Totals Invoices 1 $41,342.76
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 1 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
42
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48817 - MARY ALSBURY
021020 Travel - Meetings - Education Paid by Check #103369 02/10/2020 02/06/2020 02/06/2020 02/06/2020 235.00
042620 Travel - Meetings - Education Paid by Check #103369 04/26/2020 02/06/2020 02/06/2020 02/06/2020 675.96
Vendor 48817 - MARY ALSBURY Totals Invoices 2 $910.96
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
10720 Uniform Payable Paid by Check #103370 01/07/2020 02/06/2020 01/31/2020 02/06/2020 620.64
11420 Uniform Payable Paid by Check #103370 01/14/2020 02/06/2020 01/31/2020 02/06/2020 618.54
12120 Uniform Payable Paid by Check #103370 01/21/2020 02/06/2020 01/31/2020 02/06/2020 620.98
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 3 $1,860.16
Vendor 48956 - DANIEL ARCE
011020 Travel - Meetings - Education Paid by Check #103371 01/10/2020 02/06/2020 01/31/2020 02/06/2020 66.70
020220 Travel - Meetings - Education Paid by Check #103371 02/02/2020 02/06/2020 02/06/2020 02/06/2020 367.00
Vendor 48956 - DANIEL ARCE Totals Invoices 2 $433.70
Vendor 40521 - AT&T
December 28 Telephone Paid by Check #103355 12/28/2020 01/30/2020 01/31/2020 01/27/2020 70.00
Vendor 40521 - AT&T Totals Invoices 1 $70.00
Vendor 48759 - AT&T
JANUARY3 TELEPHONE Paid by Check #103372 01/19/2020 02/06/2020 01/31/2020 02/06/2020 1,218.19
Vendor 48759 - AT&T Totals Invoices 1 $1,218.19
Vendor 48000 - AT&T/CALNET 3
JANUARY3 TELEPHONE Paid by Check #103373 01/20/2020 02/06/2020 01/31/2020 02/06/2020 1,050.40
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $1,050.40
Vendor 48612 - AUTOMATION DIRECT
10609457 FLL Sewer PS 6 Upgrade Paid by Check #103374 01/10/2020 02/06/2020 01/31/2020 02/06/2020 272.61
Vendor 48612 - AUTOMATION DIRECT Totals Invoices 1 $272.61
Vendor 48724 - AWARD ZONE
5268 Incentive & Recognition Program Paid by Check #103375 01/23/2020 02/06/2020 01/31/2020 02/06/2020 22.95
Vendor 48724 - AWARD ZONE Totals Invoices 1 $22.95
Vendor 48926 - BRIAN BARTLETT
011520 Travel - Meetings - Education Paid by Check #103376 01/15/2020 02/06/2020 01/31/2020 02/06/2020 49.00
01152020 Travel - Meetings - Education Paid by Check #103376 01/15/2020 02/06/2020 01/31/2020 02/06/2020 108.10
Vendor 48926 - BRIAN BARTLETT Totals Invoices 2 $157.10
Vendor 11800 - BARTON HEALTHCARE SYSTEM
010820 Safety Equipment - Physicals Paid by Check #103377 01/08/2020 02/06/2020 01/31/2020 02/06/2020 452.00
Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $452.00
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 2 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48973 - HEIDI BAUGH
021620 Travel - Meetings - Education Paid by Check #103378 02/16/2020 02/06/2020 02/06/2020 02/06/2020 356.00
Vendor 48973 - HEIDI BAUGH Totals Invoices 1 $356.00
Vendor 44591 - BAY AREA COATING CONSULTANTS
E06848A Heavenly Tank Rehabilitation Paid by Check #103379 10/23/2019 02/06/2020 01/31/2020 02/06/2020 16,948.60
E06924 FLL Sewer PS 6 Upgrade Paid by Check #103379 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,540.08
Vendor 44591 - BAY AREA COATING CONSULTANTS Totals Invoices 2 $18,488.68
Vendor 45009 - BENTLY AGROWDYNAMICS
185142 Biosolid Disposal Costs Paid by Check #103380 11/25/2019 02/06/2020 01/31/2020 02/06/2020 916.16
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $916.16
Vendor 48291 - BEST BEST & KRIEGER LLP
867197 Personnel Legal Paid by Check #103381 01/08/2020 02/06/2020 01/31/2020 02/06/2020 2,608.20
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $2,608.20
Vendor 49193 - BEYAZ & PATEL INC
W19011-1 Luther Pass PS Tanks Rehab Paid by Check #103382 01/16/2020 02/06/2020 01/31/2020 02/06/2020 74,169.14
Vendor 49193 - BEYAZ & PATEL INC Totals Invoices 1 $74,169.14
Vendor 12070 - BING MATERIALS
194507 Grounds & Maintenance Paid by Check #103383 01/13/2020 02/06/2020 01/31/2020 02/06/2020 478.96
194508 Grounds & Maintenance Paid by Check #103383 01/13/2020 02/06/2020 01/31/2020 02/06/2020 634.92
194509 Grounds & Maintenance Paid by Check #103383 01/13/2020 02/06/2020 01/31/2020 02/06/2020 961.39
194510 Grounds & Maintenance Paid by Check #103383 01/13/2020 02/06/2020 01/31/2020 02/06/2020 594.53
194511 Grounds & Maintenance Paid by Check #103383 01/13/2020 02/06/2020 01/31/2020 02/06/2020 474.05
Vendor 12070 - BING MATERIALS Totals Invoices 5 $3,143.85
Vendor 49054 - TIMOTHY BLEDSOE
EDUCATION#3 Tuition & Reimbursement
Program
Paid by Check #103384 01/06/2020 02/06/2020 01/31/2020 02/06/2020 3,710.35
Vendor 49054 - TIMOTHY BLEDSOE Totals Invoices 1 $3,710.35
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
5298 Contractual Services Paid by Check #103385 12/27/2019 02/06/2020 01/31/2020 02/06/2020 1,151.68
5465 Contractual Services Paid by Check #103385 01/10/2020 02/06/2020 01/31/2020 02/06/2020 1,151.68
5547 Contractual Services Paid by Check #103385 01/17/2020 02/06/2020 01/31/2020 02/06/2020 862.54
5548 Contractual Services Paid by Check #103385 01/17/2020 02/06/2020 01/31/2020 02/06/2020 1,559.60
5632 Contractual Services Paid by Check #103385 01/24/2020 02/06/2020 01/31/2020 02/06/2020 989.80
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 5 $5,715.30
Vendor 48768 - BOBCAT OF RENO INC
P14907 Automotive Paid by Check #103386 01/08/2020 02/06/2020 01/31/2020 02/06/2020 341.98
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 3 of 1644
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48768 - BOBCAT OF RENO INC Totals Invoices 1 $341.98
Vendor 48995 - BRENLYN BORLEY
021020 Travel - Meetings - Education Paid by Check #103387 02/10/2020 02/06/2020 02/06/2020 02/06/2020 235.00
Vendor 48995 - BRENLYN BORLEY Totals Invoices 1 $235.00
Vendor 42978 - BROWNSTEIN HYATT
787227 December 2019 Legal Services Paid by EFT #22 12/31/2019 02/06/2020 01/31/2020 02/06/2020 23,560.00
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $23,560.00
Vendor 12890 - CA DEPT OF TAX & FEE ADM
2019 Regulatory Operating Permits Paid by Check #103388 12/31/2019 02/06/2020 01/31/2020 02/06/2020 701.00
4th Qtr 2019 Use Tax 4th Qtr 2019 Paid by Check #103356 12/31/2019 01/27/2020 01/31/2020 01/27/2020 15,524.71
Vendor 12890 - CA DEPT OF TAX & FEE ADM Totals Invoices 2 $16,225.71
Vendor 49220 - CAMPORA PROPANE
443696 Propane Paid by Check #103389 01/20/2020 02/06/2020 01/31/2020 02/06/2020 733.25
Vendor 49220 - CAMPORA PROPANE Totals Invoices 1 $733.25
Vendor 13230 - CAROLLO ENGINEERS
0183222 Contractual Services Paid by Check #103390 12/16/2019 02/06/2020 01/31/2020 02/06/2020 41,813.59
0183168 Tahoe Keys Sewer PS Rehab Paid by Check #103390 12/17/2019 02/06/2020 01/31/2020 02/06/2020 65,740.58
0183933 Contractual Services Paid by Check #103390 01/15/2020 02/06/2020 01/31/2020 02/06/2020 18,984.00
0183314 Secondary Clarifiers Rehab Paid by Check #103357 12/30/2019 01/30/2020 01/31/2020 01/27/2020 123,980.60
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 4 $250,518.77
Vendor 40176 - CASHMAN EQUIPMENT
INPS3077498 Automotive Paid by Check #103391 01/16/2020 02/06/2020 01/31/2020 02/06/2020 99.80
INPS3079190 Automotive Paid by Check #103391 01/20/2020 02/06/2020 01/31/2020 02/06/2020 263.34
Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 2 $363.14
Vendor 42328 - CDW-G CORP
WMG1250 Computer Purchases Paid by Check #103392 01/17/2020 02/06/2020 01/31/2020 02/06/2020 7,179.90
WMP2674 Computer Purchases Paid by Check #103392 01/20/2020 02/06/2020 01/31/2020 02/06/2020 7,179.90
WNM1435 Computer Purchases Paid by Check #103392 01/23/2020 02/06/2020 01/31/2020 02/06/2020 1,171.12
Vendor 42328 - CDW-G CORP Totals Invoices 3 $15,530.92
Vendor 43836 - CH BULL COMPANY
3202887 Pipe - Covers & Manholes Paid by Check #103393 01/20/2020 02/06/2020 01/31/2020 02/06/2020 2,522.62
Vendor 43836 - CH BULL COMPANY Totals Invoices 1 $2,522.62
Vendor 40343 - CHEMSEARCH INC
3794785 Service Contracts Paid by Check #103394 12/20/2019 02/06/2020 01/31/2020 02/06/2020 356.46
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $356.46
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 4 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
45
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49016 - MICHAEL CHIEFFO
021620 Travel - Meetings - Education Paid by Check #103395 02/16/2020 02/06/2020 02/06/2020 02/06/2020 287.00
Vendor 49016 - MICHAEL CHIEFFO Totals Invoices 1 $287.00
Vendor 48281 - CRYSTAL DAIRY FOODS
95466 Safety Equipment - Physicals Paid by Check #103396 01/10/2020 02/06/2020 01/31/2020 02/06/2020 8.50
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 1 $8.50
Vendor 42897 - CWEA
GORALSKII20 Dues - Memberships -
Certification
Paid by Check #103397 01/10/2020 02/06/2020 02/06/2020 02/06/2020 94.00
HILTON20 Dues - Memberships -
Certification
Paid by Check #103398 01/10/2020 02/06/2020 02/06/2020 02/06/2020 94.00
JONES20 Dues - Memberships -
Certification
Paid by Check #103399 01/10/2020 02/06/2020 02/06/2020 02/06/2020 99.00
MARQUEZ20 Dues - Memberships -
Certification
Paid by Check #103400 01/10/2020 02/06/2020 02/06/2020 02/06/2020 94.00
Vendor 42897 - CWEA Totals Invoices 4 $381.00
Vendor 48654 - D&H BROADCASTING LLC
DEC 2019 Public Relations Expense Paid by Check #103401 01/07/2020 02/06/2020 01/31/2020 02/06/2020 1,120.00
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 49051 - DELTA FIRE SYSTEMS INC
1037-F022995 Biosolids Equipment - Building Paid by Check #103402 03/29/2019 02/06/2020 01/31/2020 02/06/2020 461.00
Vendor 49051 - DELTA FIRE SYSTEMS INC Totals Invoices 1 $461.00
Vendor 48289 - DIY HOME CENTER
53236 Shop Supplies Paid by Check #103403 11/14/2019 02/06/2020 01/31/2020 02/06/2020 22.29
53682 Shop Supplies Paid by Check #103403 12/04/2019 02/06/2020 01/31/2020 02/06/2020 20.42
53870 Office Supplies Paid by Check #103403 12/11/2019 02/06/2020 01/31/2020 02/06/2020 54.33
53893 Shop Supplies Paid by Check #103403 12/12/2019 02/06/2020 01/31/2020 02/06/2020 18.39
53981 Office Supplies Paid by Check #103403 12/16/2019 02/06/2020 01/31/2020 02/06/2020 75.61
54036 Small Tools Paid by Check #103403 12/18/2019 02/06/2020 01/31/2020 02/06/2020 6.78
54323 Small Tools Paid by Check #103403 01/02/2020 02/06/2020 01/31/2020 02/06/2020 10.94
54332 Buildings Paid by Check #103403 01/03/2020 02/06/2020 01/31/2020 02/06/2020 15.47
54475 Shop Supplies Paid by Check #103403 01/08/2020 02/06/2020 01/31/2020 02/06/2020 52.34
54485 Office Supplies Paid by Check #103403 01/09/2020 02/06/2020 01/31/2020 02/06/2020 52.29
54571 Pump Stations Paid by Check #103403 01/13/2020 02/06/2020 01/31/2020 02/06/2020 18.19
54597 Buildings Paid by Check #103403 01/14/2020 02/06/2020 01/31/2020 02/06/2020 8.40
54598 Wells Paid by Check #103403 01/14/2020 02/06/2020 01/31/2020 02/06/2020 9.69
54608 Buildings Paid by Check #103403 01/15/2020 02/06/2020 01/31/2020 53.28
54609 Pump Stations Paid by Check #103403 01/15/2020 02/06/2020 01/31/2020 02/06/2020 7.52
54618 Buildings Paid by Check #103403 01/15/2020 02/06/2020 01/31/2020 02/06/2020 34.88
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 5 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
46
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
54781 Pump Stations Paid by Check #103403 01/22/2020 02/06/2020 01/31/2020 02/06/2020 16.56
Vendor 48289 - DIY HOME CENTER Totals Invoices 17 $477.38
Vendor 48305 - DOMENICHELLI & ASSOCIATES
2 DVR Contractual Services Paid by Check #103404 04/09/2019 02/06/2020 01/31/2020 02/06/2020 4,240.00
Vendor 48305 - DOMENICHELLI & ASSOCIATES Totals Invoices 1 $4,240.00
Vendor 49078 - DOUGLAS COUNTY PARKS AND WEED CONTROL
8351 Grounds & Maintenance Paid by Check #103405 01/09/2020 02/06/2020 01/31/2020 02/06/2020 2,975.00
Vendor 49078 - DOUGLAS COUNTY PARKS AND WEED CONTROL Totals Invoices 1 $2,975.00
Vendor 43649 - DOUGLAS DISPOSAL
2058602 Refuse Disposal Paid by Check #103406 01/01/2020 02/06/2020 01/31/2020 02/06/2020 26.20
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $26.20
Vendor 49312 - DREW'S PLUMBING
4058 Miscellaneous Liability Claims Paid by Check #103407 08/11/2019 02/06/2020 01/31/2020 02/06/2020 3,630.00
Vendor 49312 - DREW'S PLUMBING Totals Invoices 1 $3,630.00
Vendor 43555 - E&M ELECTRIC & MACHINERY INC
349078 FLL Sewer PS 6 Upgrade Paid by Check #103408 01/13/2020 02/06/2020 01/31/2020 02/06/2020 2,203.53
Vendor 43555 - E&M ELECTRIC & MACHINERY INC Totals Invoices 1 $2,203.53
Vendor 43753 - ED COOK TREE SERVICE
011520 Grounds & Maintenance Paid by Check #103409 01/15/2020 02/06/2020 01/31/2020 02/06/2020 5,000.00
Vendor 43753 - ED COOK TREE SERVICE Totals Invoices 1 $5,000.00
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC
224609 Pump Stations Paid by Check #103410 01/28/2020 02/06/2020 01/31/2020 02/06/2020 170.05
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC Totals Invoices 1 $170.05
Vendor 45227 - EMPIRE SAFETY & SUPPLY
0104207-IN Field & Shop Supplies Inventory Paid by Check #103411 01/17/2020 02/06/2020 01/31/2020 02/06/2020 90.80
Vendor 45227 - EMPIRE SAFETY & SUPPLY Totals Invoices 1 $90.80
Vendor 48224 - ERA
923813 Laboratory Supplies Paid by Check #103412 01/06/2020 02/06/2020 01/31/2020 02/06/2020 1,312.73
923794 Laboratory Supplies Paid by Check #103412 01/13/2020 02/06/2020 01/31/2020 02/06/2020 1,118.89
Vendor 48224 - ERA Totals Invoices 2 $2,431.62
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0488459 Monitoring Paid by Check #103413 12/27/2019 02/06/2020 01/31/2020 02/06/2020 40.00
L0488487 Monitoring Paid by Check #103413 12/27/2019 02/06/2020 01/31/2020 02/06/2020 420.00
L0489984 Monitoring Paid by Check #103413 01/08/2020 02/06/2020 01/31/2020 02/06/2020 40.00
L0490070 Monitoring Paid by Check #103413 01/08/2020 02/06/2020 01/31/2020 02/06/2020 105.00
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 6 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
L0490071 Monitoring Paid by Check #103413 01/08/2020 02/06/2020 01/31/2020 02/06/2020 30.00
L0490509 Monitoring Paid by Check #103413 01/10/2020 02/06/2020 01/31/2020 02/06/2020 225.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 6 $860.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
904290449 Service Contracts Paid by Check #103414 01/01/2020 02/06/2020 01/31/2020 02/06/2020 95.40
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $95.40
Vendor 47960 - FARR WEST ENGINEERING INC
12873 Keller Heavenly Water System
Improvement
Paid by Check #103415 01/06/2020 02/06/2020 01/31/2020 02/06/2020 1,187.00
Vendor 47960 - FARR WEST ENGINEERING INC Totals Invoices 1 $1,187.00
Vendor 14890 - FEDEX
6-907-04888 Postage Expenses Paid by Check #103416 01/24/2020 02/06/2020 01/31/2020 02/06/2020 41.18
Vendor 14890 - FEDEX Totals Invoices 1 $41.18
Vendor 41263 - FERGUSON ENTERPRISES INC
8225830 Buildings Paid by Check #103417 12/30/2019 02/06/2020 01/31/2020 02/06/2020 204.51
8193577 Infiltration & Inflow Paid by Check #103417 01/06/2020 02/06/2020 01/31/2020 02/06/2020 1,155.62
8215934 Buildings Paid by Check #103417 01/08/2020 02/06/2020 01/31/2020 02/06/2020 90.96
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 3 $1,451.09
Vendor 15000 - FISHER SCIENTIFIC
5157624 Laboratory Supplies Paid by Check #103418 12/05/2019 02/06/2020 01/31/2020 02/06/2020 53.77
6208548 Laboratory Supplies Paid by Check #103418 12/30/2019 02/06/2020 01/31/2020 02/06/2020 349.25
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 2 $403.02
Vendor 48402 - FLYERS ENERGY LLC
19-038182 Gasoline Fuel Inventory Paid by Check #103419 12/20/2019 02/06/2020 01/31/2020 02/06/2020 2,442.83
20-047705 Gasoline Fuel Inventory Paid by Check #103419 01/09/2020 02/06/2020 01/31/2020 02/06/2020 1,654.32
20-052956 Diesel Paid by Check #103419 01/15/2020 02/06/2020 01/31/2020 02/06/2020 1,067.56
20-053100 Gasoline Fuel Inventory Paid by Check #103419 01/16/2020 02/06/2020 01/31/2020 02/06/2020 1,732.57
20-057100 Gasoline Fuel Inventory Paid by Check #103419 01/24/2020 02/06/2020 01/31/2020 02/06/2020 1,974.09
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 5 $8,871.37
Vendor 49053 - ERIKA FRANCO
021020 Travel - Meetings - Education Paid by Check #103420 02/10/2020 02/06/2020 02/06/2020 02/06/2020 235.00
Vendor 49053 - ERIKA FRANCO Totals Invoices 1 $235.00
Vendor 49119 - GANNETT FLEMING INC
065860-01*5 Keller Heavenly Water System
Improvement
Paid by Check #103421 11/04/2019 02/06/2020 01/31/2020 02/06/2020 408.75
065860.01*7 Keller Heavenly Water System
Improvement
Paid by Check #103421 01/09/2020 02/06/2020 01/31/2020 02/06/2020 1,466.25
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 7 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
48
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49119 - GANNETT FLEMING INC Totals Invoices 2 $1,875.00
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC
201901-191 FLL Sewer PS 6 Upgrade Paid by Check #103422 12/05/2019 02/06/2020 01/31/2020 02/06/2020 5,404.00
201901-192 Vault, Storm water, Fountain
Shop
Paid by Check #103422 12/05/2019 02/06/2020 01/31/2020 02/06/2020 7,837.50
010220 Pipe - Covers & Manholes Paid by Check #103358 01/02/2020 01/16/2020 12/31/2019 01/27/2020 2,801.19
011620 Asphalt Patching Paid by Check #103359 01/16/2020 01/30/2020 01/31/2020 01/27/2020 15,122.81
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 4 $31,165.50
Vendor 48874 - STARLET GLAZE
021020 Travel - Meetings - Education Paid by Check #103423 02/10/2020 02/06/2020 02/06/2020 02/06/2020 235.00
Vendor 48874 - STARLET GLAZE Totals Invoices 1 $235.00
Vendor 15600 - GRAINGER
9401507703 Automotive Paid by Check #103424 01/06/2020 02/06/2020 01/31/2020 02/06/2020 20.04
9402043153 Biosolids Equipment - Building Paid by Check #103424 01/06/2020 02/06/2020 01/31/2020 02/06/2020 93.28
9405006629 Small Tools Paid by Check #103424 01/08/2020 02/06/2020 01/31/2020 02/06/2020 1,282.14
Vendor 15600 - GRAINGER Totals Invoices 3 $1,395.46
Vendor 48961 - SHIRLEY HACKETT
2563319A Toilet Rebate Program Paid by Check #103425 01/10/2020 02/06/2020 01/31/2020 02/06/2020 100.00
Vendor 48961 - SHIRLEY HACKETT Totals Invoices 1 $100.00
Vendor 49310 - CAROLE M HANSEN
026112010 Toilet Rebate Program Paid by Check #103426 01/13/2020 02/06/2020 01/31/2020 02/06/2020 200.00
Vendor 49310 - CAROLE M HANSEN Totals Invoices 1 $200.00
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
107761 Service Contracts Paid by Check #103427 01/03/2020 02/06/2020 01/31/2020 02/06/2020 116.52
107762 Service Contracts Paid by Check #103427 01/03/2020 02/06/2020 01/31/2020 02/06/2020 804.49
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 2 $921.01
Vendor 48056 - INFOSEND INC
165145 Service Contracts Paid by Check #103428 01/02/2020 02/06/2020 01/31/2020 02/06/2020 583.94
Vendor 48056 - INFOSEND INC Totals Invoices 1 $583.94
Vendor 44110 - J&L PRO KLEEN INC
28260 Janitorial Services Paid by Check #103429 01/16/2020 02/06/2020 01/31/2020 02/06/2020 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 48324 - JONES WEST FORD
582374 Automotive Paid by Check #103430 12/13/2019 02/06/2020 01/31/2020 02/06/2020 190.70
Vendor 48324 - JONES WEST FORD Totals Invoices 1 $190.70
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 8 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
49
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49308 - STEVEN C KALLAS
122719 Dues - Memberships -
Certification
Paid by Check #103431 12/27/2019 02/06/2020 01/31/2020 02/06/2020 50.00
Vendor 49308 - STEVEN C KALLAS Totals Invoices 1 $50.00
Vendor 48828 - LIZ KAUFFMAN
010920 Travel - Meetings - Education Paid by Check #103432 01/09/2020 02/06/2020 01/31/2020 02/06/2020 117.30
Vendor 48828 - LIZ KAUFFMAN Totals Invoices 1 $117.30
Vendor 48865 - JAMES KELLY
010920 Travel - Meetings - Education Paid by Check #103433 01/09/2020 02/06/2020 01/31/2020 02/06/2020 119.60
Vendor 48865 - JAMES KELLY Totals Invoices 1 $119.60
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC
135727 Contractual Services Paid by Check #103434 01/14/2020 02/06/2020 01/31/2020 02/06/2020 9,536.60
135770 Contractual Services Paid by Check #103434 01/14/2020 02/06/2020 01/31/2020 02/06/2020 12,158.75
135694 South Y Plume Remediation Paid by Check #103434 01/21/2020 02/06/2020 01/31/2020 02/06/2020 29,227.50
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 3 $50,922.85
Vendor 43694 - KIMBALL MIDWEST
7656625 Shop Supplies Paid by Check #103435 01/10/2020 02/06/2020 01/31/2020 02/06/2020 815.14
7656727 Shop Supplies Paid by Check #103435 01/10/2020 02/06/2020 01/31/2020 02/06/2020 216.36
7657119 Shop Supplies Paid by Check #103435 01/10/2020 02/06/2020 01/31/2020 02/06/2020 875.06
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 3 $1,906.56
Vendor 44209 - L A PERKS PLUMBING & HEAT INC
863523 Grounds & Maintenance Paid by Check #103436 12/20/2019 02/06/2020 01/31/2020 02/06/2020 490.00
863524 Grounds & Maintenance Paid by Check #103436 12/20/2019 02/06/2020 01/31/2020 02/06/2020 465.00
863525 Grounds & Maintenance Paid by Check #103436 12/20/2019 02/06/2020 01/31/2020 02/06/2020 445.00
Vendor 44209 - L A PERKS PLUMBING & HEAT INC Totals Invoices 3 $1,400.00
Vendor 48190 - LAKE TAHOE PLUMBING & HEATING INC
207137 Meters Phase 5A Paid by Check #103437 01/02/2020 02/06/2020 01/31/2020 02/06/2020 498.00
Vendor 48190 - LAKE TAHOE PLUMBING & HEATING INC Totals Invoices 1 $498.00
Vendor 48843 - RYAN LEE
020520 Travel - Meetings - Education Paid by Check #103438 02/05/2020 02/06/2020 02/06/2020 02/06/2020 120.00
Vendor 48843 - RYAN LEE Totals Invoices 1 $120.00
Vendor 22550 - LIBERTY UTILITIES
JANUARY3 ELECTRICITY Paid by Check #103439 01/13/2020 02/06/2020 01/31/2020 02/06/2020 111,536.74
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $111,536.74
Vendor 17600 - LILLY'S TIRE SERVICE INC
73131 Automotive Paid by Check #103440 01/02/2020 02/06/2020 01/31/2020 02/06/2020 529.43
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 9 of 1650
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
73145 Automotive Paid by Check #103440 01/10/2020 02/06/2020 01/31/2020 02/06/2020 3,074.63
73148 Automotive Paid by Check #103440 01/13/2020 02/06/2020 01/31/2020 02/06/2020 1,154.89
73155 Automotive Paid by Check #103440 01/15/2020 02/06/2020 01/31/2020 02/06/2020 1,026.80
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 4 $5,785.75
Vendor 49313 - ALBANO MARGARIT
011775 Utility Billing Suspense Paid by Check #103441 01/07/2020 02/06/2020 01/31/2020 02/06/2020 271.56
Vendor 49313 - ALBANO MARGARIT Totals Invoices 1 $271.56
Vendor 17900 - MC MASTER CARR SUPPLY CO
29833342 Replace Trout Creek Pump #2 Paid by Check #103442 01/22/2020 02/06/2020 01/31/2020 02/06/2020 247.92
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 1 $247.92
Vendor 49076 - BUCK McLELLAND
021620 Travel - Meetings - Education Paid by Check #103443 02/16/2020 02/06/2020 02/06/2020 02/06/2020 287.00
Vendor 49076 - BUCK McLELLAND Totals Invoices 1 $287.00
Vendor 18150 - MEEKS BUILDING CENTER
DEC19 Dec 19 Stmt Paid by Check #103444 12/31/2019 02/06/2020 01/31/2020 02/06/2020 1,263.88
Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices 1 $1,263.88
Vendor 43889 - MME MUNICIPAL MAINTENANCE
128759-CM Automotive Paid by Check #103445 06/12/2018 02/06/2020 01/31/2020 02/06/2020 (337.11)
0144773-IN Small Tools Paid by Check #103445 12/30/2019 02/06/2020 01/31/2020 02/06/2020 880.57
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 2 $543.46
Vendor 18600 - MOTION INDUSTRIES INC
NV25-619919 Pump Stations Paid by Check #103446 01/07/2020 02/06/2020 01/31/2020 02/06/2020 354.24
Vendor 18600 - MOTION INDUSTRIES INC Totals Invoices 1 $354.24
Vendor 48576 - MSDSonline DBA VelocityEHS
213300 Safety Programs Paid by Check #103447 01/21/2020 02/06/2020 01/31/2020 02/06/2020 2,899.00
Vendor 48576 - MSDSonline DBA VelocityEHS Totals Invoices 1 $2,899.00
Vendor 48619 - NATIONAL COMMISSION FOR
2020 Safety Programs Paid by Check #103448 12/31/2019 02/06/2020 01/31/2020 02/06/2020 50.00
Vendor 48619 - NATIONAL COMMISSION FOR Totals Invoices 1 $50.00
Vendor 19355 - NEWARK IN ONE
32321621 Buildings Paid by Check #103449 12/27/2019 02/06/2020 01/31/2020 02/06/2020 166.33
32330948 FLL Sewer PS 6 Upgrade Paid by Check #103449 01/02/2020 02/06/2020 01/31/2020 02/06/2020 1,171.42
32395260 Secondary Equipment Paid by Check #103449 01/23/2020 02/06/2020 01/31/2020 02/06/2020 241.12
Vendor 19355 - NEWARK IN ONE Totals Invoices 3 $1,578.87
Vendor 48813 - NORTH TAHOE PUD
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 10 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
11NTPUD84 Suspense Paid by Check #103450 01/14/2020 02/06/2020 01/31/2020 02/06/2020 219.98
Vendor 48813 - NORTH TAHOE PUD Totals Invoices 1 $219.98
Vendor 48461 - NORTHERN SAFETY & INDUSTRIAL
903772114 Safety Equipment - Physicals Paid by Check #103451 01/09/2020 02/06/2020 01/31/2020 02/06/2020 183.23
903779946 Shop Supplies Paid by Check #103451 01/15/2020 02/06/2020 01/31/2020 02/06/2020 1,297.86
903787374 Safety Equipment - Physicals Paid by Check #103451 01/21/2020 02/06/2020 01/31/2020 02/06/2020 146.80
Vendor 48461 - NORTHERN SAFETY & INDUSTRIAL Totals Invoices 3 $1,627.89
Vendor 49314 - NOBORU OISHI
1554 Utility Billing Suspense Paid by Check #103452 01/07/2020 02/06/2020 01/31/2020 02/06/2020 177.84
Vendor 49314 - NOBORU OISHI Totals Invoices 1 $177.84
Vendor 44607 - OLIN CORPORATION
2778419 Hypochlorite Paid by Check #103453 01/06/2020 02/06/2020 01/31/2020 02/06/2020 4,147.77
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,147.77
Vendor 48306 - OUTSIDE TELEVISION
0000033626 Public Relations Expense Paid by Check #103454 12/31/2019 02/06/2020 01/31/2020 02/06/2020 2,011.00
Vendor 48306 - OUTSIDE TELEVISION Totals Invoices 1 $2,011.00
Vendor 48567 - PERISCOPE HOLDINGS INC
SI-5992 Service Contracts Paid by Check #103455 12/16/2019 02/06/2020 01/31/2020 02/06/2020 540.00
Vendor 48567 - PERISCOPE HOLDINGS INC Totals Invoices 1 $540.00
Vendor 44592 - PETERBILT TRUCK PARTS
7214074 Automotive Paid by Check #103456 01/13/2020 02/06/2020 01/31/2020 02/06/2020 347.21
Vendor 44592 - PETERBILT TRUCK PARTS Totals Invoices 1 $347.21
Vendor 48300 - PIPETTE.COM
0821-009116 Service Contracts Paid by Check #103457 01/09/2020 02/06/2020 01/31/2020 02/06/2020 580.77
Vendor 48300 - PIPETTE.COM Totals Invoices 1 $580.77
Vendor 47903 - PRAXAIR 174
93949217 Shop Supplies Paid by Check #103458 12/28/2019 02/06/2020 01/31/2020 02/06/2020 20.86
94274647 Shop Supplies Paid by Check #103458 01/16/2020 02/06/2020 01/31/2020 02/06/2020 304.64
94366324 Shop Supplies Paid by Check #103458 01/22/2020 02/06/2020 01/31/2020 02/06/2020 190.37
94386829 Equipment Rental- Lease Paid by Check #103458 01/22/2020 02/06/2020 01/31/2020 02/06/2020 137.05
Vendor 47903 - PRAXAIR 174 Totals Invoices 4 $652.92
Vendor 48553 - RAUCH COMMUNICATION
Dec-1903 Contractual Services Paid by Check #103459 01/23/2020 02/06/2020 01/31/2020 02/06/2020 866.25
Vendor 48553 - RAUCH COMMUNICATION Totals Invoices 1 $866.25
Vendor 47803 - REDWOOD PRINTING
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 11 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
52
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
30513 Printing Paid by Check #103460 12/18/2019 02/06/2020 01/31/2020 02/06/2020 800.58
143 Office Supplies Paid by Check #103460 01/06/2020 02/06/2020 01/31/2020 02/06/2020 53.01
147 Office Supply Issues Paid by Check #103460 01/08/2020 02/06/2020 01/31/2020 02/06/2020 243.30
161 Office Supplies Paid by Check #103460 01/21/2020 02/06/2020 01/31/2020 02/06/2020 46.94
Vendor 47803 - REDWOOD PRINTING Totals Invoices 4 $1,143.83
Vendor 48110 - ROCKWELL SOLUTIONS INC
2308 Replace Trout Creek Pump #2 Paid by Check #103461 01/09/2020 02/06/2020 01/31/2020 02/06/2020 13,386.91
Vendor 48110 - ROCKWELL SOLUTIONS INC Totals Invoices 1 $13,386.91
Vendor 49315 - ROBERT SACHS
16881 Utility Billing Suspense Paid by Check #103462 01/07/2020 02/06/2020 01/31/2020 02/06/2020 353.01
Vendor 49315 - ROBERT SACHS Totals Invoices 1 $353.01
Vendor 49316 - CLAIRE & GREGORY SALIH
006440 Utility Billing Suspense Paid by Check #103463 01/21/2020 02/06/2020 01/31/2020 02/06/2020 2,526.87
Vendor 49316 - CLAIRE & GREGORY SALIH Totals Invoices 1 $2,526.87
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION
64640 Laboratory Supplies Paid by Check #103464 01/20/2020 02/06/2020 01/31/2020 02/06/2020 759.24
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION Totals Invoices 1 $759.24
Vendor 22200 - SCOTTYS HARDWARE
123119 DEC 19 Stmt Paid by Check #103465 12/31/2019 02/06/2020 01/31/2020 02/06/2020 475.80
011320 Jan mid stmt Paid by Check #103465 01/13/2020 02/06/2020 01/31/2020 02/06/2020 29.95
Vendor 22200 - SCOTTYS HARDWARE Totals Invoices 2 $505.75
Vendor 48932 - MARLA SHARP
021020 Travel - Meetings - Education Paid by Check #103466 02/10/2020 02/06/2020 02/06/2020 02/06/2020 235.00
Vendor 48932 - MARLA SHARP Totals Invoices 1 $235.00
Vendor 22500 - SIERRA ELECTRONICS
AR21338 Radio Repairs - Replacement Paid by Check #103467 01/21/2020 02/06/2020 01/31/2020 02/06/2020 750.00
Vendor 22500 - SIERRA ELECTRONICS Totals Invoices 1 $750.00
Vendor 22620 - SIERRA SPRINGS
011820 Supplies Paid by Check #103468 01/18/2020 02/06/2020 01/31/2020 02/06/2020 24.78
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $24.78
Vendor 48944 - CHRIS SKELLY
012420 Travel - Meetings - Education Paid by Check #103469 01/24/2020 02/06/2020 01/31/2020 02/06/2020 45.00
Vendor 48944 - CHRIS SKELLY Totals Invoices 1 $45.00
Vendor 49004 - GREG SMITH
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Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
2120 Dues - Memberships -
Certification
Paid by Check #103470 12/01/2019 02/06/2020 02/06/2020 110.00
Vendor 49004 - GREG SMITH Totals Invoices 1 $110.00
Vendor 45168 - SOUTHWEST GAS
JANUARY3 NATURAL GAS Paid by Check #103471 01/14/2020 02/06/2020 01/31/2020 02/06/2020 777.95
141-1181227-001 Natural Gas Paid by Check #103360 01/08/2020 01/30/2020 01/31/2020 01/27/2020 321.19
141-1230575-001 Natural Gas Paid by Check #103360 01/08/2020 01/30/2020 01/31/2020 01/27/2020 12.11
Vendor 45168 - SOUTHWEST GAS Totals Invoices 3 $1,111.25
Vendor 48774 - SQUAW VALLEY PUBLIC SER DIST
11SVPSDP84 Suspense Paid by Check #103472 01/14/2020 02/06/2020 01/31/2020 02/06/2020 810.00
Vendor 48774 - SQUAW VALLEY PUBLIC SER DIST Totals Invoices 1 $810.00
Vendor 49064 - Staples Business Advantage
3435488786 Office Supplies Paid by Check #103473 01/04/2020 02/06/2020 01/31/2020 02/06/2020 282.49
3435488788 Office Supplies Paid by Check #103473 01/04/2020 02/06/2020 01/31/2020 02/06/2020 17.98
Vendor 49064 - Staples Business Advantage Totals Invoices 2 $300.47
Vendor 48617 - STEEL-TOE-SHOES.COM
STP010220 Safety Equipment - Physicals Paid by Check #103474 01/02/2020 02/06/2020 01/31/2020 02/06/2020 355.52
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $355.52
Vendor 48267 - SUMMIT COMPANIES ABC FIRE
571003151 Buildings Paid by Check #103475 12/07/2019 02/06/2020 01/31/2020 02/06/2020 2,275.35
571004272 Buildings Paid by Check #103475 12/20/2019 02/06/2020 01/31/2020 02/06/2020 351.52
571005217 Pump Stations Paid by Check #103475 01/15/2020 02/06/2020 01/31/2020 02/06/2020 470.87
Vendor 48267 - SUMMIT COMPANIES ABC FIRE Totals Invoices 3 $3,097.74
Vendor 49306 - DANIEL SUSSMAN
2563308 Clothes Washer Rebate Program Paid by Check #103476 12/26/2019 02/06/2020 01/31/2020 02/06/2020 200.00
Vendor 49306 - DANIEL SUSSMAN Totals Invoices 1 $200.00
Vendor 48511 - SWRCB
BUTZ20 Dues - Memberships -
Certification
Paid by Check #103477 01/14/2020 02/06/2020 01/31/2020 02/06/2020 60.00
Vendor 48511 - SWRCB Totals Invoices 1 $60.00
Vendor 42489 - TAHOE MOUNTAIN NEWS
Winter 2020 Public Relations Expense Paid by Check #103478 01/13/2020 02/06/2020 01/31/2020 02/06/2020 250.00
Vendor 42489 - TAHOE MOUNTAIN NEWS Totals Invoices 1 $250.00
Vendor 48560 - TAHOE POOL SERVICE
89530 Wells Paid by Check #103479 01/06/2020 02/06/2020 01/31/2020 02/06/2020 31.79
89538 Wells Paid by Check #103479 01/08/2020 02/06/2020 01/31/2020 02/06/2020 31.79
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 13 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
54
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48560 - TAHOE POOL SERVICE Totals Invoices 2 $63.58
Vendor 47830 - TAHOE RESOURCE CONS DISTRICT
Suspense Paid by Check #103480 01/14/2020 02/06/2020 01/31/2020 02/06/2020 9,435.84
Vendor 47830 - TAHOE RESOURCE CONS DISTRICT Totals Invoices 1 $9,435.84
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY
DEC19 STMT Buildings Paid by Check #103481 12/26/2019 02/06/2020 01/31/2020 02/06/2020 850.01
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices 1 $850.01
Vendor 48927 - TAHOE VALLEY LODGE
1018 Standby Accomodations Paid by Check #103482 12/31/2019 02/06/2020 01/31/2020 02/06/2020 3,370.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $3,370.00
Vendor 48533 - TRUCKEE RIVER WATERSHED COUNCIL
11TRWCP84 Suspense Paid by Check #103483 01/14/2020 02/06/2020 01/31/2020 02/06/2020 6,457.50
Vendor 48533 - TRUCKEE RIVER WATERSHED COUNCIL Totals Invoices 1 $6,457.50
Vendor 48747 - TYLER TECHNOLOGIES INC
045-286597a Replace ERP System Paid by Check #103484 12/18/2019 02/06/2020 01/31/2020 02/06/2020 17,369.04
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 1 $17,369.04
Vendor 47973 - US BANK CORPORATE
ARCE1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,959.39
ASCHENBACH1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 2,805.01
BARTLETTB1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,954.26
BARTLETTC1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 433.80
BAUGH1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 821.40
BERGSOHN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 293.48
BLEDSOE1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,180.10
CASWELL1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 840.00
CEFALU1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 3,811.72
COOLIDGE1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 496.04
COTULLA1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 2,002.24
GLAZE1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 215.50
GOLIGOSKI1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 171.88
GUTTRY1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 114.00
HENDERSON1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 4,951.00
HILTON1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 781.47
HUGHES1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 87.71
HUSSMANN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,023.16
JONES1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 2,048.90
KOSCIOLEK1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 328.60
NUROCK1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 150.00
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 14 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
55
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
PRIETO1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 02/06/2020 1,933.85
RUTHERDALE1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,973.07
RYAN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 86.21
SCHRAUBEN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,500.00
SHEEHAN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 2,765.00
SHERMAN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 1,639.54
SKELLY1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 2,805.70
STANLEY1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 193.50
THIEL1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 146.64
THOMSEN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 254.73
VANGORDEN1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 291.40
VOGELGESANG1219 Dec 19 Stmt Paid by Check #103485 12/23/2019 02/06/2020 01/31/2020 02/06/2020 695.00
Vendor 47973 - US BANK CORPORATE Totals Invoices 33 $40,754.30
Vendor 43718 - USA BLUE BOOK
108868 Shop Supplies Paid by Check #103486 01/08/2020 02/06/2020 01/31/2020 02/06/2020 582.58
114535 Safety Equipment - Physicals Paid by Check #103486 01/14/2020 02/06/2020 01/31/2020 02/06/2020 353.25
120795 Pump Stations Paid by Check #103486 01/21/2020 02/06/2020 01/31/2020 02/06/2020 928.40
123581 Secondary Equipment Paid by Check #103486 01/23/2020 02/06/2020 01/31/2020 02/06/2020 621.43
Vendor 43718 - USA BLUE BOOK Totals Invoices 4 $2,485.66
Vendor 48794 - VERIZON CONNECT NWF INC
OSV000001987577 Service Contracts Paid by Check #103487 01/01/2020 02/06/2020 01/31/2020 02/06/2020 703.00
Vendor 48794 - VERIZON CONNECT NWF INC Totals Invoices 1 $703.00
Vendor 49296 - VERIZON WIRELESS
JANUARY TELEPHONE Paid by Check #103488 01/09/2020 02/06/2020 01/31/2020 02/06/2020 95.04
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $95.04
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC
20-07 Meters Phase 5A Paid by Check #103489 02/06/2020 02/06/2020 01/31/2020 02/06/2020 13,849.52
20-07R Accrued Construction Retainage Paid by Check #103489 02/06/2020 02/06/2020 01/31/2020 02/06/2020 (692.47)
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 2 $13,157.05
Vendor 25600 - WATER ENVIRONMENT FEDERATION
WILLIAMS20 Dues - Memberships -
Certification
Paid by Check #103490 01/31/2020 02/06/2020 01/31/2020 02/06/2020 332.00
Vendor 25600 - WATER ENVIRONMENT FEDERATION Totals Invoices 1 $332.00
Vendor 25700 - WEDCO INC
589280 Small Tools Paid by Check #103491 11/26/2019 02/06/2020 01/31/2020 02/06/2020 35.94
595663 Buildings Paid by Check #103491 01/03/2020 02/06/2020 01/31/2020 02/06/2020 17.66
595664 Shop Supplies Paid by Check #103491 01/03/2020 02/06/2020 01/31/2020 02/06/2020 80.33
596136 Shop Supplies Paid by Check #103491 01/07/2020 02/06/2020 01/31/2020 02/06/2020 149.94
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 15 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
56
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
596137 Buildings Paid by Check #103491 01/07/2020 02/06/2020 02/06/2020 619.82
596138 Small Tools Paid by Check #103491 01/07/2020 02/06/2020 01/31/2020 02/06/2020 40.70
Vendor 25700 - WEDCO INC Totals Invoices 6 $944.39
Vendor 25850 - WESTERN NEVADA SUPPLY
18103374 Small Brass Parts Inventory Paid by Check #103492 11/08/2019 02/06/2020 01/31/2020 02/06/2020 360.96
18074375 Repair Clamps Inventory Paid by Check #103492 11/12/2019 02/06/2020 01/31/2020 02/06/2020 2,918.42
38126854 Grounds & Maintenance Paid by Check #103492 12/02/2019 02/06/2020 01/31/2020 02/06/2020 97.41
38134103 Secondary Equipment Paid by Check #103492 12/06/2019 02/06/2020 01/31/2020 02/06/2020 162.57
38164169 Force Mains Paid by Check #103492 01/07/2020 02/06/2020 01/31/2020 02/06/2020 71.92
38164202 Force Mains Paid by Check #103492 01/08/2020 02/06/2020 01/31/2020 02/06/2020 33.12
38167258 Pump Stations Paid by Check #103492 01/13/2020 02/06/2020 01/31/2020 02/06/2020 377.13
18158687 Fire Hydrants & Parts Paid by Check #103492 01/14/2020 02/06/2020 01/31/2020 02/06/2020 9,917.57
38171989 Pump Stations Paid by Check #103492 01/16/2020 02/06/2020 01/31/2020 02/06/2020 172.29
18175073 Valves Elbows Ts Flanges
Inventory
Paid by Check #103492 01/20/2020 02/06/2020 01/31/2020 02/06/2020 1,708.41
38156892 Buildings Paid by Check #103492 01/22/2020 02/06/2020 01/31/2020 02/06/2020 486.44
38173648 Pipe - Covers & Manholes Paid by Check #103492 01/22/2020 02/06/2020 01/31/2020 02/06/2020 333.85
38183476 Small Tools Paid by Check #103492 01/24/2020 02/06/2020 01/31/2020 02/06/2020 357.98
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 13 $16,998.07
Vendor 48781 - WORLD OIL REFINING
I500-00501017 Service Contracts Paid by Check #103493 11/14/2019 02/06/2020 01/31/2020 02/06/2020 65.00
Vendor 48781 - WORLD OIL REFINING Totals Invoices 1 $65.00
Vendor 47959 - XYLEM WATER SOLUTIONS USA INC
3556B03842 Pump Stations Paid by Check #103494 01/10/2020 02/06/2020 01/31/2020 02/06/2020 2,595.63
3556B05440 Pump Stations Paid by Check #103494 01/22/2020 02/06/2020 01/31/2020 02/06/2020 662.01
Vendor 47959 - XYLEM WATER SOLUTIONS USA INC Totals Invoices 2 $3,257.64
Vendor 49317 - DENNIS YOKOTAKE
11976 Utility Billing Suspense Paid by Check #103495 01/07/2020 02/06/2020 01/31/2020 02/06/2020 272.31
Vendor 49317 - DENNIS YOKOTAKE Totals Invoices 1 $272.31
Vendor Denis Molchanenko
018014 _Customer Refund Paid by Check #103496 01/24/2020 02/06/2020 01/31/2020 02/06/2020 331.92
Vendor Denis Molchanenko Totals Invoices 1 $331.92
Grand Totals Invoices 288 $886,191.77
Run by Theresa Sherman on 01/30/2020 09:40:26 AM Page 16 of 16
Payment of Claims
Payment Date Range 01/17/20 - 02/06/20
Report By Vendor - Invoice
Summary Listing
57
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Liz Kauffman, Interim Human Resources Director
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Public Employee Evaluation – General Manager
REQUESTED BOARD ACTION: Begin Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
58
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Liz Kauffman, Interim Human Resources Director
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: General Manager Contract
REQUESTED BOARD ACTION: General Manager Contract Negotiations
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding Contract for unrepresented employee position -
General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
59
BOARD AGENDA ITEM 13c
TO: Board of Directors
FROM: Shannon Cotulla, Assistant General Manager
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Significant Exposure to Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal
Counsel regarding Significant Exposure to Litigation.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
60
BOARD AGENDA ITEM 13d
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: February 6, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Significant Exposure to Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal
Counsel regarding Significant Exposure to Litigation.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
61