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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 16, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Exline
Absent: Director Cefalu
Staff: Jahn Thiel, Paul Hughes, Shannon Cotuila, Gary Kvistad, Melonie Guttry, Julie Ryan, Bren Borley,
Shelly Thomsen, Chris Stanley, Sarah Lucero. Star Glaze, Debbie Henderson, Tim Bledsoe, Brent
Goligoski, Trevor Coolidge, Stephen Caswell, Cuz Cullen
Guests: Rick Lind, Duane Wallace
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan YesiExline Yes
to approve the Consent Calendar as presented.
a. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES 2020 DUES
(Jahn Thiel, General Manager)
Authorized 2020 California Association of Sanitation Agencies Membership Dues Renewal in
the amount of $16,711.
b. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accountfig Manager)
Adopted Resolution No. 3135-20 that incorporates the Pay Listing by Position for the pay listing
effective January 16, 2020.
REGULAR BOARD MEETING MINUTES January 16, 2020 PAGE -2
C. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1
(Trevor Coolidge, Senior Engineer)
Approved Farr West Engineering Proposal for Construction Management Services for Phase 1
of the Keller -Heavenly Water System Improvements Project in an amount not to exceed
$33,444.
d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT. PHASE i
(Trevor Coolidge, Senior Engineer)
Approved Gannett Fleming, Inc., Proposal for Keller Tanks Rockfall Mitigation - Construction
Support Services for the Keller -Heavenly Water System Improvements Project in an amount not
to exceed $49,930.
e. REGULAR BOARD MEETING MINUTES: January 2, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved January 2, 2020, Minutes
ITEMS FOR BOARD ACTION
a. 2020 Washington, D.C. Legislative Advocacy (Shannon Cotulla, Assistant General Manager) - Shannon
Cotulla reviewed the services provided by ENS Resources, Inc., and specified that this Contract
includes the first increase in three years.
Moved Vogelgesang/Second Sheehan /Vogelgesana Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exline Yes to authorize extension of the Contract with ENS Resources, Inc., for two years for
lobbying and consulting services in the amount of $87,600 per year, plus travel expenses.
b. Amended Application No. A023393 to Appropriate Water (Shannon Cotulla, Assistant General Manager)
- Shannon Cofulla provided a report regarding this amended application and addressed
questions from the Board. A more detailed report will be brought back to the Board once this
amended application has been submitted.
Moved Exiine/Second Jones/Vogelgesana YeslCefalu AbsentlJones Yes/ Sheehan Yes/Exline
Yes to authorize submittal to the State Water Resources Control Board of Amended Application
No. A023393 to Appropriate Water.
C. Customer Service and Engineering Department Staffing (Tim Bledsoe, Manager of Customer Service and
Julie Ryan, Engineering Department Manager) - Tim Bledsoe and Julie Ryan provided details regarding
the necessity for extending three limited term positions and addressed questions from the Board.
Moved Sheehan/Second Jones/Vogelgesang YeslCefalu Absent/Jones Yes/ Sheehan
YeslExline Yes to authorize staff to extend the Limited Term Positions as follows: 1) Meter
Technician; 2) Customer Service Representative; and, 3) Staff Engineer.
d. Keller -Heavenly Water System Improvements Project, Phase I (Trevor Coolidge, Senior Engineer) —
Trevor Coolidge provided details regarding the Keller -Heavenly Water System Improvements
Project, Phase I and addressed questions from the Board.
Moved Sheehan/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exiine Yes to award the Keller -Heavenly Water System Improvements Project, Phase 1
Contract to the lowest responsive, responsible bidder, Burdick Excavating Company, Inc., in the
amount of $1,702,038.
REGULAR BOARD MEETING MINUTES January 16, 2020 PAGE - 3
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Vogelgesang/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Exiine Yes to approve Payment of Claims in the amount of $1,183,547.37.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang announced the committee assignments will remain the same for 2020 as they
were for 2019 and Mclonie Gufitry will email a copy to each Board Member.
BOARD MEMBER REPORTS:
None
EL DORADO COUNTY WA'T'ER AGENCY PURVEYOR REPORT:
Director Sheehan reported she and John Thiel did not attend the January meeting. John Thiel
introduced Rick Lind and explained his role with EI Dorado County Water Agencies (EDCWA). Rick
Lind presented information regarding a collaborative group that has been developed to address
joint priorities related to forest management. It was further announced that Ken Payne of EDCWA has
been appointed to participate in this collaborative group with Rick Lind as the alternate.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
■ Provided a staff update.
• Provided an update regarding collaborative efforts between the District and Liberty Utilities.
• The District is continuing to work with Lakeside Park Association on several priorities.
• There are ongoing issues regarding the EI Dorado County's new paving requirements and the
District is working toward submitting proposed solutions.
• The City has selected an Interim City Manager, Brad Kilger, who is a retired City Manager from
the City of Martinez.
STAFFIATTORNEY REPORTS:
Paul Hughes provided a report regarding Vacation Home Rental (VHR) rates pertaining to over
tourism concerns raised at the January 2, 2020, Board Meeting. He further explained the reasons why
VHR's cannot be charged a surcharge.
Julie Ryan provided a PowerPoint Presentation titled "Tank Assets and Condition Update" and
addressed questions from the Board.
Julie Ryan presented information regarding repairs to the District's system and the current Lower
Lateral Policy according to the Administrative Code. She discussed proposed changes to the Policy
and Attorney Kvistad commented that changes could be made in order to give the District discretion
regarding repairs versus the owner's responsibility for the end of life replacements for lower laterals.
Shelly Thomsen reported that the City is working on a visit to Ameca and the District is planning to
send two staff members for that delegation. The cost to the District is airfare and staff time.
BREAK AND ADJOURN TO CLOSED SESSION: 3:44 p.m.
RECONVENE TO OPEN SESSION: 4:09
REGULAR BOARD MEETING MINUTES January 16, 2020 PAGE -4
a. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
No reportable Board action
ADJOURNMENT: 4:10 p.m.
andy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District