02-06-2020,�eksr 1950 W®
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Ass(stant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 6, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan,
Absent: Director Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Jim Hilton, Julie Ryan,
Liz Kauffman, Shelly Thomsen, Doug VanGorden, Cliff Bartlett, Brent Goligoski, Alla O'Shea,
Bren Borley, Cuz Cullen,
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved CefalulSecond Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes1Exllne Absent
to approve the Consent Calendar as presented.
a. DECEMBER 31, 2019, FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the December 31, 2019, Income Statements and Balance Sheet Reports.
b. RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART SMALL-SCALE WATER EFFICIENCY
PROJECTS FISCAL YEAR 2020 GRANT
(Lynn Nolan, Grants Coordinator)
Adopted Bureau of Reclamation WaterSMART Small -Scale Water Efficiency Projects Grant
Program Resolution No. 3136-20 approving grant funding for a Pressure Reducing Valve
Program.
C. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT
(Brent Goligoski, Associate Engineer)
Approved Change Order No. 1 to Haen Constructors, Incorporated, in the amount of
<$297,601.78>
REGULAR BOARD MEETING MINUTES February 6, 2020 PAGE -2
d. TEMPORARY EMPLOYEE FOR HUMAN RESOURCES DEPARTMENT
(Liz Kauffman, Interim Human Resources Director)
Approved hiring a temporary employee in the Human Resources Department in an amount
not to exceed $30,000.
e. REGULAR BOARD MEETING MINUTES: January 16, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved January 16, 2020, Minutes
ITEMS FOR BOARD ACTION
a. Equipment Repair Heavy Duty Truck Lift (Cliff Bartlett, Fleet/Equipment Supervisor) -Cliff Bartlett
presented a brief history on the District's fleet repair shop and addressed questions from the
Board.
Moved Sheehan/Second_Jones/Vog_elgesong Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exllne
Absent to approve the purchase of one 78,000 pound, lifting capacity, truck/equipment lift for
the District's fleet repair facility, through Sourcewell procurement, Sourcewell Contract No.
061015 -SKI in the amount of $110,393.78.
b. Diamond Valley Ranch Haying Equipment Purchase (Jim Hilton, Water Reuse Operations Manager) - Jim
Hilton provided information regarding the Diamond Valley Ranch custom haying operation and
addressed questions from the Board. Paul Hughes provided information regarding the District's
budget and payback estimated time for the $377,000. All haying work will be completed by
existing staff at Diamond Valley Ranch.
Moved Sheehan/Second Jones/Vogelgesang Yes/Cefalu Yes/Jones Yes/ Sheehan Yes/Exline
Absent to 1) Authorize staff to purchase one John Deere Tractor, one John Deere Rotary Mower -
Conditioner, and one John Deere Baler, by using the competitively awarded contracts through
Sourcewell procurement services, Contract No. 021815 -DAC for John Deere Ag Tractors and/or
Implements, in the amount of $332,856.17; and, 2) Authorize an exception to competitive
bidding procedures due to special circumstances for the purchase of used equipment, one Pro
Ag Bale Retriever, from Renner Equipment Company in the amount of $44,000.
C. Contract with Automated Merchant Systems Incorporated for electronic payment processing
services (Tim Bledsoe, Manager of Customer Service and Ryan Lee, Asset Management Analyst) - Paul Hughes
provided information regarding the proposed electronic payment processing service and
addressed questions from the Board.
Moved Vogelgesana/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Exllne Absent to authorize District staff to negotiate and execute a Contract with
Automated Merchant Systems Incorporated for electronic payment processing services based
on the fee structure in the attached Automated Merchant Systems Incorporated Cost Proposal.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogell esang YeslCefalu Yes/Jones Yes/Sheehan Yes/Exline
Absent to approve Payment of Claims in the amount of $2,398,102.45.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
REGULAR BOARD MEETING MINUTES February 6, 2020 PAGE - 3
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported she and John Thiel will attend the regular meeting scheduled for
Wednesday, February 12, 2020.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staff update and introduced Alla O'Shea, temporary Human Resources Assistant
• Provided a report regarding meetings on Monday and Tuesday with California Tahoe Alliance
as well as various legislators at Sierra Day at the Capitol in Sacramento.
• Reported information regarding Lake Valley Fire Measure B, which will address funding issues
for equipment and staff.
• An environmental policy draft is being developed through the Operations Committee and will
be brought to the Board for discussion and direction in the near future.
STAFF/ATTORNEY REPORTS:
Nothing to report
BREAK AND ADJOURN TO CLOSED SESSION: 2:34 p.m.
RECONVENE TO OPEN SESSION: 3:37 p.m.
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
No reportable Board action
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding Contract for unrepresented employee position - General Manager.
President Vogelaesang reported that he appointed Director Sheehan and himself as negotiators to
negotiate the General Manager's Contract.
c. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
d. Pursuant to Government Code Section 54956.9(d) (2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
The Board voted unanimously to approve an amendment to Task Order No. 8 with Kennedy Jenks
Consultants increasing the amount by $40,957 to $257,982, with the District's responsibility increasing
from $72,342 to $85,995.
ADJOURNMENT: 3:38 p.m.
REGULAR BOARD MEETING MINUTES February 6, 2020 PAGE - 4
-?)� 1�a�
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District