04-16-2020t
ti9,y@r 1950 '
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 16, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Sheehan
Via Conference Call: Directors Jones, Exline
Staff: John Thiel, Paul Hughes, Melonie Guttry, Julie Ryan, Brian Bartlett,
Staff Via Conference Call: Gary Kvistad, Shannon Cotulla, Shelly Thomsen, Ivo Bergsohn, Adrian
Combes, Brent Goligoski, Stephen Caswell, Doug Van Gorden, Jessica Henderson, Tim Bledsoe, Shelly
Thomsen, Liz Kauffman
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefolu Yes/Jones Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar as presented.
a. EMERGENCY RETENTION BASIN EMERGENCY ACTION PLAN
(Stephen Caswell, Principal Engineer)
Approved Proposal to amend existing Task Order No. 3 for Domenichelli and Associates, Inc.,
for additional services during preparation of the Emergency Retention Basin Emergency
Action Plan for an amount not to exceed $4,950.
b. REGULAR BOARD MEETING MINUTES: March 19-2020 and April 2, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved March 19, 2020, and April 2, 2020 Minutes
REGULAR BOARD MEETING MINUTES April 16, 2020
ITEMS FOR BOARD ACTION
PAGE - 2
a. Tahoe Keys Pump Station Rehabilitation Project (Adrian combes, Senior Engineer) -Julie Ryan
provided details regarding the Tahoe Keys Pump Station Rehabilitation Project.
President Voge€gesang opened the Public Hearing at 2:06 p.m. to receive comments regarding
the designation of the Tahoe Keys Pump Station Rehabilitation Project as "substantially
complex" under Public Contract Code Section 7201. There were no comments received and
the Public Hearing was closed at 2:09 p.m.
Moved Vogelgesang/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
YeslExline Yes to pursuant to the facts, find the Tahoe Keys Pump Station Rehabilitation Project
substantially complex and requires a 10% retention limit; and, authorize staff to advertise for
construction bids. The estimate $4.6 million.
b. Groundwater Management Plan Annual Report (1vo Bergsohn, Hydrogeologist) - President
Vogelgesang opened the Public Hearing at 2:12 p.m. to receive comments regarding the
Tahoe South Subbasin (6-005.01) Annual Report for the 2019 Water Year. Ivo Bergsohn provided
a PowerPoint Presentation regarding the Groundwater Management Plan and informed the
Board that report will be posted on the District's website for future reference. There were no
comments received and the Public Hearing was closed at
2:26 p.m.
c. Tahoe South Subbasin Hydrologic Services (ivo Bergsohn, Hydrogeologist) - Ivo Bergsohn provided
details regarding the Tahoe South Subbasin Hydrologic Services and addressed questions from
the Board. John Thiel reported that this project is partially funded with EI Dorado County Water
Agency funds. Shannon Cotulla commented that due to the work that has been completed to
date on this Groundwater Management Plan, the District was not required to submit a
Sustainable Groundwater Management Plan. Attorney €Cvistad added that the project timeline
does not allow for much delay and that the District has saved an enormous amount of money
not having to complete a Sustainable Groundwater Management Plan. If this work is not
completed, there is risk of expense that far exceeds the funds spent to date.
Moved VogelgesanglSecond Sheehan/Vogelgesang YeslCefalu Yes/Jones Yes/ Sheehan
Yes/Exline Yes to accept the Cost Proposal from Desert Research Institute for hydrologic services
needed for the five-year update of the 2014 Groundwater Management Plan which includes:
(1) increasing the annual cap from $20,000 to $75,000, (2) extending the time of the
performance from March 31 to June 30, 2021, for Task Order No. 5, and; (3)adding an additional
$55,000 to Purchase Order No. 2019-728 to complete this work.
d. 2020 Sewer Improvements Project (Brent Goiigoski, Associate Engineer) - Julie Ryan provided details
regarding the four bids received for the 2020 Sewer Improvements Project and addressed
questions from the Board.
Moved Vogel„ egesang/Second CefalulVogelgesang YeslCefalu Yes/Jones Yes/ Sheehan
Yes1Ex€ine Yes to waive minor deviations in the Bid and award the Contract to the lowest
responsive, responsible bidder, Burdick Excavating Company, Inc., in the amount of $2,553,477,
including the alternate bid items regarding sewer service lateral replacement.
REGULAR BOARD MEETING MINUTES April 16, 2020 PAGE - 3
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Exline
Yes to approve Payment of Claims in the amount of $1,186,166.06.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Cefalu reported he attended the Employee Communications Committee Meeting on
Wednesday via conference call to represent the Board and provide a Board update.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
John Thiel reported the April meeting was cancelled.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
Provided a staffing update
Provided an update regarding COVID-19 including the Response Plan and COVID
Management Team daily call-in details. Staff is healthy with no infections or symptoms. The
District remains at Risk Level 3 and is beginning to look at measures for de-escalation.
Presented for discussion the Fiscal Year 2020/21 Budget Schedule, requesting direction from
the Board for the upcoming Public Workshop. The Board discussed the budget workshop and
Director Jones commented that he would like to see the District ready to move ahead as
quickly as possible once the COVID-19 impacts have passed. Paul Hughes provided details
regarding the revenue impact on the District's 1 0 -year Capital Improvement Program. The
Board discussed several ideas for cost reduction and program loan funding. Staff will review
the budget as a whole looking for further decreases. By consensus, the Board recommended
foregoing the May 5 Budget Workshop and requested staff to proceed with a budget of 0%
rate increase for May.
Provided details regarding the California Tahoe Alliance in accordance with potential stimulus
funds in the future. Staff is preparing a list including "shovel ready" projects if funds become
available.
STAFF/ATTORNEY REPORTS:
Tim Bledsoe provided a monthly billing update including details regarding the new system process
and addressed questions from the Board. Conversion to the new system could be ready to go
January 2021. A Finance Committee meeting will be scheduled for May to discuss further details. The
Board would like staff to offer monthly billing immediately, providing outreach to publicize the
opportunity. Shelly Thomsen reported regarding the public outreach that has been done to date
and the outreach that is planned for the future.
Shannon Cotulla provided a report regarding the Capital Improvement Program including the
upcoming construction season and the prioritization of the projects and addressed questions from
the Board. He expressed appreciation to Julie Ryan and the Engineering Department for working
through the unprecedented time of COVID-19.
ADJOURNMENT: 3:43 p.m.
REGULAR BOARD MEETING MINUTES April 16, 2020 PAGE - 4
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, derk of the Bdard
South Tahoe Public Utility District