District Board Agenda Packet 06-18-2020
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, June 18, 2020 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Pursuant to the Governor’s Executive Order N-29-20
the South Tahoe Public Utility District Board of Directors may participate via teleconference.
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
Public Participation
In accordance with Executive Order N-29-20, the District Board Room will be closed to members of
the public and all public participation will be handled remotely through the GoToMeeting
Conference Call listed below.
GoToMeeting Conference
South Tahoe Public Utility District Board of Directors Meeting
Please join my meeting from your computer, tablet or smartphone
https://global.gotomeeting.com/join/240118973
Access Code: 240-118-973
You can also dial in using your phone
United States (Toll Free): 1 866 899 4679
United States: +1 (786) 535-3119
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. ADMINISTER OATH OF OFFICE (Melonie Guttry, Executive Services Manager/Clerk of the Board)
Term commences upon completion of Oath
Duane Wallace, Seat No. 2
3. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
REGULAR BOARD MEETING AGENDA – June 18, 2020 PAGE – 2
4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
5. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
6. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
7. ITEMS FOR BOARD ACTION
a. 2020/21 Sodium Hypochlorite Mini-Bulk/Tote Supplies
(Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent)
(1) Award a Contract for Fiscal Year 2020/21 sodium hypochlorite mini-bulk/tote supplies to
the lowest responsive, responsible bidder, or (2) Reject all bids.
b. 2020/21 Sodium Hypochlorite Drums Supplies
(Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent)
(1) Award a Contract for Fiscal Year 2020/21 sodium hypochlorite drum supplies to the
lowest responsive, responsible bidder; or, (2) Reject all bids.
c. Water and Sewer Service Charge Late/Penalty Fees
(Paul Hughes, Chief Financial Officer)
Approve waiving late fees on the Fiscal Year 2020/21 first quarter water and sewer bills.
d. Blue Ribbon Temporary Employee in the Information Technology Department
(Chris Skelly, Information Technology Manager)
Approve the renewal of the Information Technology Department’s temporary employee
Contract with Blue Ribbon in the amount of $35,000 for Fiscal Year 2020/21.
e. Water Main Cathodic Protection System Demonstration Pilot Study
(Stephen Caswell, Principal Engineer)
(1) Approve Proposal from JDH Corrosion Consultants, Inc., in the amount of $60,100 for
engineering services associated with a Water Main Cathodic Protection System
Demonstration Pilot Study; and, (2) Authorize the General Manager to execute Task Order
No. 7 to the Master Services Agreement with JDH Corrosion Consultants, Inc.
f. Temporary Engineering Internship (Brent Goligoski, Associate Engineer)
Approve the extension of one existing Engineering Intern, for a period of approximately
three months, in an amount not to exceed $20,000.
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,249,487.94.
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
REGULAR BOARD MEETING AGENDA – June 18, 2020 PAGE – 3
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. COVID -19 Response and Recovery
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Private Well Owner Survey – Phase II (Ivo Bergsohn, Hydrogeologist)
b. CivicSpark Presentation (Shelly Thomsen, Public Affairs/Conservation Manager and Julie Ryan, Engineering Department Manager)
c. Water Loss Regulations (Shannon Cotulla, Assistant General Manager)
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
06/04/2020 – 2:00 p.m. Regular Board Meeting at the District
06/10/2020 – 10:00 a.m. El Dorado County Water Agency Meeting in Placerville
06/11/2020 – 9:00 a.m. Special Board Meeting at the District
06/15/2020 – 3:30 p.m. Operations Committee Meeting at the District
06/17/2020 – 8:00 a.m. Employee Communications Committee Meeting (Vogelgesang)
Future Meetings/Events
07/02/2020 – 2:00 p.m. Regular Board Meeting at the District
14. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED
CV06-0055-GW, United States District Court for the Central District of California.
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
ADJOURNMENT (The next Regular Board Meeting is Thursday, July 2, 2020, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – June 18, 2020 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, June 18, 2020
ITEMS FOR CONSENT
a. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3144-20, (supersedes Resolution No. 3113-19) adopting the District’s
Investment Policy.
b. MARCH 31, 2020 FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Receive and file the March 31, 2020, Income Statement and Balance Sheet Reports.
c. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES
(Trevor Coolidge, Senior Engineer and Chris Stanley, Manager of Field Operations)
Approve Change Order No. 2 to GB General Engineering Contractor, Inc., to the 2020 Asphalt
Patching and Trench Paving Services Contract in the amount of $3,252.
d. RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART DROUGHT RESPONSE PROGRAM;
DROUGHT RESILIENCY PROJECTS FOR FISCAL YEAR 2020/21 GRANT
(Lynn Nolan, Grants Coordinator)
Adopt Bureau of Reclamation WaterSMART Drought Response Program Drought Resiliency
Projects for Fiscal Year 2020/21 grant program Resolution No. 3145-20 approving grant funding
for the Rocky Point 1 Waterline Replacement Project.
e. PURCHASE THERMOPLASTIC POLYURETHANE LAYFLAT HOSE, REEL AND REEL STAND
(Doug Van Gorden, Underground Repair Sewer Supervisor and Heidi Baugh, Purchasing Agent)
Authorize staff to advertise for bids for 5,280 feet of 8 inch TPU layflat hose, reels and reel stands
that would be used during bypass situations created by projects and emergencies.
f. SOUTH Y PCE REGIONAL INVESTIGATION (Ivo Bergsohn, Hydrogeologist)
Enter into an Access Agreement with AECOM Technical Services, Inc., for temporary use of the
Tata Well Site as a staging area for plume characterization.
g. NOVEMBER 3, 2020, CONSOLIDATED DISTRICTS ELECTION
(Melonie Guttry, Clerk of the Board)
Adopt Resolution No. 3146-20 for El Dorado County declaring an election to be held in its
jurisdiction, consolidated with other Districts requesting election services.
h. REGULAR BOARD MEETING MINUTES: June 4, 2020
(Melonie Guttry/Clerk of the Board)
Approve June 4, 2020, Minutes.
BOARD AGENDA ITEM 5a
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Annual Adoption of Statement of Investment Policy
REQUESTED BOARD ACTION: Adopt Resolution No. 3144-20, (supersedes Resolution No.
3113-19) adopting the District’s Investment Policy.
DISCUSSION: The present Investment Policy was adopted July 3, 2019. The policy
requires annual review and adoption by the Board of Directors. The District Investment
Advisor, PFM Asset Management LLC, has conducted a review of the policy and has
recommended no changes.
SCHEDULE: Adopt Resolution No. 3144-20, June 18, 2020
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3144-20, PFM Memorandum, Investment Policy
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3144-20
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING A STATEMENT OF INVESTMENT POLICY AND
SUPERSEDING RESOLUTION NO. 3113-19
BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District,
County of El Dorado, State of California, as follows:
WHEREAS, the South Tahoe Public Utility District enters into various investments
from time to time on behalf of the District as permitted by the California Government
Code and the District’s Investment Policy; and,
WHEREAS, the South Tahoe Public Utility District staff wish to update the
Statement of Investment Policy to enhance the South Tahoe Public Utility District’s
opportunities for prudent and systematic investments, to delegate the Chief Financial
Officer as the investment officer of the District, and to update certain language
according to the California Government Code; and,
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe
Public Utility District that;
The attached Statement of Investment Policy is hereby adopted and becomes a
part of this Resolution by reference herein.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a special meeting duly held on the 18th day of
June 2020, by the following vote:
AYES:
NOES:
ABSENT:
______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_______________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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June 1, 2020
Memorandum
To: Paul Hughes, Chief Financial Officer
Debbie Henderson, Accounting Manager
South Tahoe Public Utility District
From: Sarah Meacham, Managing Director
Allison Kaune, Sr. Client Representative
PFM Asset Management LLC
Re: 2020 Investment Policy Review
At your request, we reviewed the South Tahoe Public Utility District (the “District”)
Investment Policy (the “Policy”) as part of the District’s annual review process. The
current Policy is comprehensive and is in compliance with the current California
Government Code (the “Code”) statutes regulating the investment of public funds.
Although no changes are required, we wanted to let you know about three recent
changes to local agency investment requirements. Effective January 1, 2020, California
State Treasurer Fiona Ma increased the LAIF deposit limit for regular accounts to $75
million from the previous $65 million. As the Policy does not list a dollar limit for LAIF, no
change to the Policy is required to incorporate this change.
Assembly Bill No. 954, which took effect January 1, 2020, increased the amount that local
agencies can invest in placement service deposits (Code Section 53601.8) to 50% from
30%. Unless amended, this revision is repealed as of January 1, 2026. As the District’s
Policy does not reference this investment type, no changes to the Policy are required.
In addition, Assembly Bill No. 857, which took effect January 1, 2020, provides for the
establishment of public banks by local agencies, subject to approval by the Department of
Business Oversight (DBO) and Federal Deposit Insurance Corporation (FDIC). This Bill
also added subsection (r) to Code section 53601, which will permit local agencies to
invest in the commercial paper, debt securities, or other obligations of a public bank.
However, we do not recommend that the District add this investment type to the Policy at
this time as we are not aware of any public banks that are currently in operation.
Furthermore, we would want to review the operational history and credit quality of any
public bank before we could recommend investing in its securities.
Please let us know if you have any questions or if would like to discuss our comments in
more detail.
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
STATEMENT OF INVESTMENT POLICY
I Statement of Intent
This statement of investment policy is adopted to establish an overall policy and
procedures for the management and investment South Tahoe Public Utility District’s
funds available for investment. This policy is effective as of its adoption by the Board
of Directors. It will be reviewed by the Board and readopted at least once each year.
II Scope of Policy
This policy covers all funds and investment activities under the direct authority of the
District. It does not cover funds related to funds held in a trust for retiree pension or
medical benefits or District borrowing. The investments for debt issues are controlled
by documents related to each debt issue.
III Objectives
The investment program shall be designed and managed with a degree of
professionalism worthy of the public trust. The District's primary investment
objectives, in order of priority, shall be:
A Safety
Safety of principal is the foremost objective of the District. Investments shall be
made in a manner that first seeks to ensure the preservation of capital in the
overall portfolio. And, second seeks to minimize capital losses, whether they be
from securities defaults or erosion of market value.
B Liquidity
The investment portfolio shall be structured to provide sufficient liquidity to
enable the District to meet its cash flow requirements. An adequate percentage of
the portfolio should be maintained in liquid short-term securities, which can be
converted to cash if necessary to meet disbursement requirements. Since all cash
requirements cannot be anticipated, investments in securities with active
secondary or retail markets are highly recommended. Emphasis is on marketable
securities with low sensitivity to market risk.
C Yield
The investment program shall be designed with the objective of attaining a market
rate of return on its investments consistent with the constraints imposed by its
safety objective and cash flow considerations. Yield should become a
consideration only after the basic requirements of safety and liquidity have been
met.
IV Prudence
The District adheres to the guidance provided by the “prudent investor rule,” which
states that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or
managing public funds, a trustee shall act with care, skill, prudence, and diligence
under the circumstances then prevailing, including, but not limited to, the general
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economic conditions and the anticipated needs of the agency, that a prudent person
acting in a like capacity and familiarity with those matters would use in the conduct of
funds of a like character and with like aims, to safeguard the principal and maintain
the liquidity needs of the agency.
Authorized individuals acting in accordance with this Policy and written procedures
and exercising due diligence shall be relieved of personal responsibility for an
individual security’s credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion.
V Delegation of Authority
The Board of Directors has delegated management responsibility for the investment
program to the Chief Financial Officer, who is designated as the Investment Officer of
the District. This delegation is for a one-year period. Subject to review, the Board
may renew the delegation of authority each year. In the Chief Financial Officer’s
absence, the Accounting Manager shall act as the Investment Officer. The Chief
Financial Officer shall develop and maintain administrative procedures for the
operation of the investment program, consistent with this investment policy.
All participants in the investment process shall act as custodians of the public trust.
Investment officials shall recognize that the investment portfolio is subject to public
review and evaluation. The overall program shall be designed and managed with a
degree of professionalism that is worthy of the public trust.
VI Internal Controls
The Chief Financial Officer shall establish a system of internal controls, which shall
be reviewed annually by the independent auditor. The controls shall be designed to
prevent loss of public funds arising from fraud, error, misrepresentation, unanticipated
market changes or imprudent actions. Controls deemed most important include:
minimization of opportunities for collusion, separation of duties, separating
transaction authority from accounting and record keeping, custodial safekeeping,
avoidance of bearer-form securities, specific limitation regarding securities losses and
remedial actions, written confirmation of all transactions, minimizing the number of
authorized investment officials, documentation of transactions and strategies, and
proper review and approval of brokerage accounts and investment transactions.
VII Reporting
The Investment Officer, or her designee, shall submit a monthly investment report to
the Board of Directors. The monthly reports shall include all investments held by the
District, and/or under the management of any outside party and shall include: a list of
security transactions; the type of investment; issuer; date of maturity; par and dollar
amount invested on all securities; current market value on all securities (including the
source of this valuation); a statement that the portfolio is in compliance with this
Policy or the manner in which it is not in compliance; and, a statement that the
District has the ability to meet its expenditure requirements for the next 6 months or
an explanation as to why sufficient money may not be available.
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VIII Permitted Investments
Sections 53600 et. seq. of the California Government Code provide basic investment
limits and guidelines for government entities. Within the investments permitted by the
Government Code, the District seeks to further restrict eligible investments as
provided below. In the event an apparent discrepancy is found between this Policy
and the Government Code, the more restrictive parameters shall take precedence. The
Investment Officer shall invest District moneys as directed by this Policy and only in
the investments specifically authorized in this section. Where this Policy specifies a
percentage limitation for a particular security type or issuer, that percentage is
applicable at the time the security is purchased. Credit criteria listed in this section
refers to the credit rating at the time the security is purchased.
A U.S. Treasury Instruments
United States Treasury notes, bonds, bills or certificates of indebtedness, or
those for which the full faith and credit of the United States is pledged for
payment of principal and interest.
B Federal Agency and Instrumentality Securities
Federal agency or United States government-sponsored enterprise obligations,
participations, or other instruments, including those issued by or fully
guaranteed as to principal and interest by federal agencies or United States
government-sponsored enterprises.
The District should target a maximum allocation of 25% to callable Federal
agency securities.
C State of California Municipal Obligations
Registered state warrants or treasury notes or bonds of this state, including
bonds payable solely out of the revenues from a revenue-producing property
owned, controlled, or operated by the state or by a department, board, agency,
or authority of the state. Eligible investments shall be rated in a rating category
of “A” for long-term, “A-1” for short-term, their equivalent, or better by one or
more nationally recognized statistical-rating organization (NRSRO).
D Other 49 States Municipal Obligations
Registered treasury notes or bonds of any of the other 49 states in addition to
California, including bonds payable solely out of the revenues from a revenue-
producing property owned, controlled, or operated by a state or by a department,
board, agency, or authority of any of the other 49 states, in addition to
California. Eligible investments shall be rated in a rating category of “A” for
long-term, “A-1” for short-term, their equivalent, or better by at least one
NRSRO.
E California Local Agency Municipal Obligations
Bonds, notes, warrants, or other evidences of indebtedness of a local agency
within this state, including bonds payable solely out of the revenues from a
revenue-producing property owned, controlled, or operated by the local agency,
or by a department, board, agency, or authority of the local agency. Eligible
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investments shall be rated in a rating category of “A” for long-term, “A-1” for
short-term, their equivalent, or better by at least one NRSRO.
F U.S. Corporate Debt
Medium-term notes, defined as all corporate and depository institution
securities with a maximum remaining maturity of five (5) years or less, issued
by corporations organized and operating within the United States or depository
institutions licensed by the United States or any state and operating within the
United States. Eligible investments shall be rated in a rating category of “A” or
the equivalent or better by at least one NRSRO. A maximum of 30% of the
District’s portfolio may be invested in this category.
G Negotiable Certificates of Deposit
Negotiable certificates of deposit (CDs) issued by a nationally or state-
chartered bank or a state or federal association or by a federally- or state-
licensed branch of a foreign bank. Eligible investments shall be rated in a
rating category of “A” for long-term, “A-1” for short-term, their equivalent, or
better by at least one NRSRO. A maximum of 30% of the District’s portfolio
may be invested in this category.
H Commercial Paper
Commercial paper of “prime” quality of the highest ranking or of the highest
letter and number rating as provided for by a NRSRO. The entity that issues
the commercial paper shall meet all of the following conditions in either
paragraph (1) or paragraph (2):
(1) The entity meets the following criteria: (i) Is organized and operating
within the United States as a general corporation. (ii) Has total assets in excess
of five hundred million dollars ($500,000,000). (iii) Has debt other than
commercial paper, if any, that is rated in a rating category of “A” or higher, or
the equivalent, by a NRSRO.
(2) The entity meets the following criteria: (i) Is organized within the United
States as a special purpose corporation, trust, or limited liability company. (ii)
Has program wide credit enhancements including, but not limited to, over
collateralization, letters of credit, or surety bond. (iii) Has commercial paper
that is rated “A-1” or higher, or the equivalent, by a NRSRO.
Eligible commercial paper shall have a maximum of 270 days or less and not
represent more than 10% of the outstanding paper of an issuing corporation. A
maximum of 25% of the District’s portfolio may be invested in this category.
I Bank Deposits
FDIC insured or fully collateralized demand deposit accounts,
savings accounts, market rate accounts, time certificates of deposits in state or
national banks located in California. As required by Government Code §53649,
the District shall have a signed contract with each financial institution with the
District’s funds on deposit. Any financial institution accepting the District’s funds
for deposit must comply with the requirements of Government Code §53630 et
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seq., including collateralization of deposits. The District may waive the
collateralization requirements for any portion of the deposit that is covered by
Federal deposit insurance. To be eligible to receive District deposits, the financial
institution must have received a minimum overall rating “satisfactory” in its most
recent evaluation of its record of meeting the credit needs of California
communities, as required by Government Code §53635 et. seq. A maximum of
20% of the District’s portfolio may be invested in time certificates of deposit.
J Bankers’ Acceptances
Bankers’ acceptances which are otherwise known as bills of exchange or time
drafts that are drawn on and accepted by a domestic commercial bank.
Purchases are limited to issuers whose short-term debt is rated at least A-1/P-1.
Bankers’ acceptances cannot exceed a maturity of 180 days. A maximum of
40% of the District’s portfolio may be invested in this category.
K State of California’s Local Agency Investment Fund (LAIF)
If the District has funds invested in LAIF, the District shall maintain on file
LAIF’s current investment policy and its requirements for participation,
including limitations on deposits and withdrawals. In addition, the District’s
shall review annually investment policies of LAIF to ascertain that its funds are
invested in accordance with the District’s investment objectives. Furthermore,
the District shall review the provisions of these investment policies requiring
internal controls on the investment process to ascertain that there is a division
of responsibility in the investment procedures.
L California Asset Management Trust
A California common law trust established pursuant to Title 1, Division 7,
Chapter 5 of the Government Code of the State of California. CAMP must be
rated “AAAm” to be eligible for investment of District funds.
M Money Market Funds
Shares of beneficial interest issued by diversified management companies that
are money market funds registered with the Securities and Exchange
Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1
and following). The company shall have met either of the following criteria:
(a) attained the highest ranking or the highest letter and numerical rating
provided by not less than two nationally recognized statistical rating
organizations and (b) retained an investment adviser registered or exempt from
registration with the SEC with not less than five (5) years’ experience
managing money market mutual funds with assets under management in excess
of five hundred million dollars ($500,000,000). A maximum of 20% of the
District’s portfolio may be invested in this category.
N El Dorado County Pool
The District shall review at least annually the El Dorado County investment
pool to ascertain that its funds in these pools are invested in accordance with
the District's investment objectives. The District shall also review the
provisions of these investment policies requiring internal controls on the
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investment process to ascertain that there is a division of responsibility in the
investment procedures.
O Supranationals
United States dollar denominated senior unsecured unsubordinated obligations
issued or unconditionally guaranteed by the International Bank for
Reconstruction and Development (IBRD), International Finance Corporation
(IFC), or Inter-American Development Bank (IADB), with a maximum
remaining maturity of five years or less, and eligible for purchase and sale
within the United States. Investments under this subdivision shall be rated in a
rating category of "AA", its equivalent, or better by at least one NRSRO.
Purchases of supranationals shall not exceed 30% of the investment portfolio of
the District.
P Asset –Backed Securities
Mortgage passthrough securities, collateralized mortgage obligations,
mortgage-backed or other pay-through bonds, equipment lease-backed
certificates, consumer receivable passthrough certificates, or consumer
receivable-backed bonds of a maximum remaining maturity of five years' or
less. Securities eligible for investment under this subdivision shall be rated in a
rating category of "AA" or its equivalent or better by at least one NRSRO.
Purchase of securities authorized by this subdivision may not exceed 20% of
the District's total portfolio.
IX Prohibited Investments:
Investments by the District in securities permitted by the California Government
Code, but not specifically approved by this investment policy are prohibited without
the prior approval of the Board. The District is prohibited from buying on margin or
from speculative buying. Furthermore, the District is prohibited from investing in
equity-linked securities or from entering into financial futures contracts, options, or
swaps. However, the District may purchase U.S. government securities which are
discount or securities bearing interest.
In accordance with California Government Code §53601.6, the District shall not
invest in inverse floaters, range notes, mortgage derived interest-only strips, or any
security that could result in zero interest accrual if held to maturity.
X Term of Investments
The term of any investment may not exceed five years without express authority from
Board of Directors received at least 90 days preceding the investment purchase.
XI Diversification
The investment portfolio shall be diversified to avoid incurring unreasonable and
avoidable risks regarding specific security types or individual financial institutions.
The portfolio shall also be diversified with respect to the term of individual
investments purchased by the District. In addition to the percentage limitations
specified in Section VIII Permitted Investments, the maximum amount of the
portfolio the District may invest with any one issuer is 10%, excluding U.S.
Treasuries, Federal Agencies, and pooled investments.
9
P:\FIN\Policies\Investment Policy\Investment Policy 2020.docx 06/18/2020
XII Credit Rating Changes
In the event a security held by the District is subject to a rating change that brings it
below the minimum credit ratings specified in this Policy, the Investment Officer
should disclose such information in the monthly investment report.
XIII Safekeeping
All cash and securities in the District’s portfolio, including those that are being
managed by the Investment Officer, shall be held in safekeeping in the District’s
name by a third party bank trust department, acting as agent for the District under the
terms of a custody agreement executed by the bank and the District.
All securities will be received and delivered using standard delivery versus payment
(DVP) procedures, the District’s safekeeping agent will only release payment for a
security after the security has been properly delivered. The only exception to the
foregoing shall be depository accounts and securities purchases made with: (i) local
government investment pools; and, (ii) money market mutual funds, since the
purchased securities are not deliverable.
XIV Securities Dealers
The District has authorized the Investment Advisor to use broker/dealers, which the
Investment Advisor has selected in accordance with its written selection policy. The
Investment Officer may also use broker/dealers meeting credit worthiness standards
established by the Investment Officer.
XV Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal
business activity that could conflict with proper execution of the investment program,
or which could impair their ability to make impartial investment decisions. Such
employees and investment officials shall disclose to the District Board and the General
Manager any material financial interests in financial institutions that conduct business
within the District, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the District's
portfolio.
10
Paul Hughes
Page 2
June 18, 2020
BOARD AGENDA ITEM 5b
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: March 31, 2020 Fiscal Year to Date Financial Statements
REQUESTED BOARD ACTION: Receive and file the March 31, 2020, Income Statement
and Balance Sheet Reports.
DISCUSSION: The District auditors Mann, Urrutia, Nelson CPA’s and Associates
recommend that the District’s quarterly Financial Statements be placed on the Board
meeting Agenda for receipt and file by the Board of Directors. Attached are the March
31, 2020, Fiscal year to date Income Statements and Balance Sheet for the Water and
Sewer Funds. Production of these Financial Statements was delayed due to the COVID-
19 disruption to District accounting efficiencies.
Water and sewer service charge revenues through March 31, 2020, are at 74% and 75%
of budget. Sewer charges are right on budget while water service charges are slightly
under budget due to decreased consumption during the year. The October –
December and January – March quarters actually had the lowest water production
figures since the District began maintaining these statistics. Customer water
consumption during the next three months will determine whether or not the District hits
its budget expectation. Other revenues included in the category “Charges for Sales
and Services” include capacity fees and permit fees. Due to a change in accounting
procedures both water and sewer capacity fees are significantly over budget. Prior to
the current fiscal year, capacity fees collected were recorded as unearned revenue,
which is a liability on the Balance Sheet, until the customer made the physical
connections to the District’s infrastructure. After discussing with the District auditors, the
decision was made to recognize the capacity fees as earned revenue upon receipt
since the District did not control the timing of the physical connections. There were
several hundred thousand dollars of unearned revenue that was transferred to the
capacity fee revenue line item during the quarter. All other water and sewer revenue
categories combined through March 31, 2020, are at 78% and 65% of budget. The
Sewer Fund is below budget due to property tax payments not being received until the
last quarter of the Fiscal Year.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
11
Paul Hughes
Page 2
June 18, 2020
Water and sewer operating expenses less depreciation through March 31, 2020 are at
76% and 70% of budget. The Sewer Fund is currently below budget, but when entered,
fourth quarter year-end payroll and other accrual entries may make up the difference.
Debt service payments are recorded on specific due dates, not evenly distributed
throughout the year, so the percent of budget spent is not a relevant statistic until all
payments for the year have been made. Water and sewer capital outlay spending
through March 31, 2020, is $3.5 million and $3.6 million representing 33% and 32% of
budget. The majority of these expenditures are incurred at the beginning and end of
the fiscal year, during construction season. At the end of the fiscal year an analysis is
performed to determine the status of projects and the potential need to roll budgeted
funds into the next year for incomplete projects, or to increase capital reserves for
future use.
District staff recommends the Board receive and file the attached March 31, 2020,
Income Statement and Balance Sheet as presented.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: March 31, 2020, Income Statement and Balance Sheet
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
12
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 10 - Sewer Fund
Operating Revenue
Charges for sales and services
Service charges 15,135,600.00 132.89 11,419,217.75 3,716,382.25 75 14,427,394.35
Connection and service fees 406,300.00 56,974.50 1,001,897.00 (595,597.00)247 1,345,605.00
Other operating income 61,700.00 (262.14)95,289.45 (33,589.45)154 155,431.92
Charges for sales and services Totals $15,603,600.00 $56,845.25 $12,516,404.20 $3,087,195.80 80%$15,928,431.27
Operating Revenue Totals $15,603,600.00 $56,845.25 $12,516,404.20 $3,087,195.80 80%$15,928,431.27
Non Operating Revenue
Tax revenue 8,860,000.00 201,939.16 5,214,789.85 3,645,210.15 59 8,720,857.01
Investment earnings 403,000.00 592,788.16 740,337.60 (337,337.60)184 1,224,777.92
Aid from governmental agencies .00 (35,000.00).00 .00 +++.00
Other nonoperating income 165,500.00 4,553.02 144,200.37 21,299.63 87 254,910.51
Non Operating Revenue Totals $9,428,500.00 $764,280.34 $6,099,327.82 $3,329,172.18 65%$10,200,545.44
Operating Expenses
Wages Full Time 7,059,025.00 892,635.26 5,205,946.19 1,853,078.81 74 6,241,090.63
Wages Part-Time 119,175.00 4,741.16 77,087.90 42,087.10 65 76,527.44
Benefits 3,842,175.00 305,118.13 2,557,806.85 1,284,368.15 67 4,159,178.19
Depreciation and amortization 4,996,000.00 .00 3,183,129.64 1,812,870.36 64 4,915,498.48
Utilities 2,184,325.00 189,218.45 1,448,677.00 735,648.00 66 2,076,190.41
Repairs and maintenance 967,025.00 72,842.44 794,043.60 172,981.40 82 1,039,619.60
Other operating expenses 2,725,400.00 219,207.96 1,666,514.76 1,058,885.24 61 2,657,787.54
Operating Expenses Totals $21,893,125.00 $1,683,763.40 $14,933,205.94 $6,959,919.06 68%$21,165,892.29
Nonoperating Expenses
Debt Service - Net 2,648,125.00 .00 .00 2,648,125.00 0 .00
Interest expense 807,525.00 261,257.82 614,441.45 193,083.55 76 804,017.01
Other expense 646,500.00 (2,941.78)422,542.56 223,957.44 65 626,990.56
Nonoperating Expenses Totals $4,102,150.00 $258,316.04 $1,036,984.01 $3,065,165.99 25%$1,431,007.57
Capital Outlay Expenditures 11,189,387.00 445,626.98 3,613,349.54 7,576,037.46 32 .00
Fund 10 - Sewer Fund Totals
REVENUE TOTALS 25,032,100.00 821,125.59 18,615,732.02 6,416,367.98 74%26,128,976.71
EXPENSE TOTALS 37,184,662.00 2,387,706.42 19,583,539.49 17,601,122.51 53%22,596,899.86
Fund 10 - Sewer Fund Net Gain (Loss)($12,152,562.00)($1,566,580.83)($967,807.47)$11,184,754.53 8%$3,532,076.85
Page 1 of 3Run by Paul Hughes on 06/08/2020 13:57:13 PM
Income Statement
Through 03/31/20
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
13
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 20 - Water Fund
Operating Revenue
Charges for sales and services
Service charges 13,248,300.00 498,168.58 9,840,869.02 3,407,430.98 74 12,797,729.67
Connection and service fees 555,100.00 62,054.82 1,033,718.25 (478,618.25)186 924,360.15
Other operating income 182,000.00 (1,934.73)98,286.30 83,713.70 54 205,992.57
Charges for sales and services Totals $13,985,400.00 $558,288.67 $10,972,873.57 $3,012,526.43 78%$13,928,082.39
Operating Revenue Totals $13,985,400.00 $558,288.67 $10,972,873.57 $3,012,526.43 78%$13,928,082.39
Non Operating Revenue
Tax revenue 32,000.00 9,902.57 224,953.14 (192,953.14)703 39,688.03
Investment earnings 106,000.00 269,647.53 253,552.31 (147,552.31)239 350,612.22
Aid from governmental agencies 725,000.00 35,000.00 104,939.22 620,060.78 14 317,971.92
Other nonoperating income 307,300.00 52,521.80 325,807.31 (18,507.31)106 244,098.99
Non Operating Revenue Totals $1,170,300.00 $367,071.90 $909,251.98 $261,048.02 78%$952,371.16
Operating Expenses
Wages Full Time 4,406,775.00 580,390.71 3,416,952.01 989,822.99 78 4,069,033.18
Wages Part-Time 79,475.00 1,979.63 49,319.83 30,155.17 62 75,406.36
Benefits 2,386,225.00 194,389.26 1,648,198.18 738,026.82 69 2,709,962.25
Depreciation and amortization 3,727,200.00 .00 2,706,938.59 1,020,261.41 73 3,940,206.94
Utilities 783,175.00 41,981.87 519,494.65 263,680.35 66 736,586.04
Repairs and maintenance 1,146,451.00 63,956.20 1,287,960.73 (141,509.73)112 1,423,010.42
Other operating expenses 1,954,740.00 142,246.88 1,223,287.71 731,452.29 63 1,930,046.44
Operating Expenses Totals $14,484,041.00 $1,024,944.55 $10,852,151.70 $3,631,889.30 75%$14,884,251.63
Nonoperating Expenses
Debt Service - Net 638,350.00 .00 .00 638,350.00 0 .00
Interest expense 150,075.00 36,045.12 110,802.78 39,272.22 74 214,740.76
Other expense 37,700.00 2,184.02 32,694.53 5,005.47 87 47,780.71
Nonoperating Expenses Totals $826,125.00 $38,229.14 $143,497.31 $682,627.69 17%$262,521.47
Capital Outlay Expenditures 10,914,280.00 40,651.60 3,551,863.01 7,362,416.99 33 .00
Fund 20 - Water Fund Totals
REVENUE TOTALS 15,155,700.00 925,360.57 11,882,125.55 3,273,574.45 78%14,880,453.55
EXPENSE TOTALS 26,224,446.00 1,103,825.29 14,547,512.02 11,676,933.98 55%15,146,773.10
Fund 20 - Water Fund Net Gain (Loss)($11,068,746.00)($178,464.72)($2,665,386.47)$8,403,359.53 24%($266,319.55)
Page 2 of 3Run by Paul Hughes on 06/08/2020 13:57:13 PM
Income Statement
Through 03/31/20
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
14
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 80 - Pooled Cash
Non Operating Revenue
Investment earnings .00 (4,233.73).00 .00 +++.00
Non Operating Revenue Totals $0.00 ($4,233.73)$0.00 $0.00 +++$0.00
Fund 80 - Pooled Cash Totals
REVENUE TOTALS .00 (4,233.73).00 .00 +++.00
EXPENSE TOTALS .00 .00 .00 .00 +++.00
Fund 80 - Pooled Cash Net Gain (Loss)$0.00 ($4,233.73)$0.00 $0.00 +++$0.00
Fund Type Enterprise Funds Totals
REVENUE TOTALS 40,187,800.00 1,742,252.43 30,497,857.57 9,689,942.43 76%41,009,430.26
EXPENSE TOTALS 63,409,108.00 3,491,531.71 34,131,051.51 29,278,056.49 54%37,743,672.96
Fund Type Enterprise Funds Net Gain (Loss)($23,221,308.00)($1,749,279.28)($3,633,193.94)$19,588,114.06 16%$3,265,757.30
Fund Category Proprietary Funds Totals
REVENUE TOTALS 40,187,800.00 1,742,252.43 30,497,857.57 9,689,942.43 76%41,009,430.26
EXPENSE TOTALS 63,409,108.00 3,491,531.71 34,131,051.51 29,278,056.49 54%37,743,672.96
Fund Category Proprietary Funds Net Gain (Loss)($23,221,308.00)($1,749,279.28)($3,633,193.94)$19,588,114.06 16%$3,265,757.30
Grand Totals
REVENUE TOTALS 40,187,800.00 1,742,252.43 30,497,857.57 9,689,942.43 76%41,009,430.26
EXPENSE TOTALS 63,409,108.00 3,491,531.71 34,131,051.51 29,278,056.49 54%37,743,672.96
Grand Total Net Gain (Loss)($23,221,308.00)($1,749,279.28)($3,633,193.94)$19,588,114.06 16%$3,265,757.30
Page 3 of 3Run by Paul Hughes on 06/08/2020 13:57:13 PM
Income Statement
Through 03/31/20
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
15
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
ASSETS
Current Assets
Cash and Cash Equivalents 9,337,597.74 14,178,116.43 (4,840,518.69)(34.14)
Investments .00 2,355,658.50 (2,355,658.50)(100.00)
Accounts Receivable 1,378,183.17 1,211,313.65 166,869.52 13.78
Due From Governmental Agencies 208,101.27 357,119.29 (149,018.02)(41.73)
Property Tax Receivable 3,282,919.00 8,321,427.00 (5,038,508.00)(60.55)
Interest Receivable 344,961.90 365,146.21 (20,184.31)(5.53)
Other Current Assets 1,140,633.89 1,081,687.92 58,945.97 5.45
Current Assets Totals $15,692,396.97 $27,870,469.00 ($12,178,072.03)(43.70%)
Noncurrent Assets
Restricted Assets
Cash and Cash Equivalents 554,357.24 1,550,373.98 (996,016.74)(64.24)
Certificate of Deposit 165,000.00 165,000.00 .00 .00
Restricted Assets Totals $719,357.24 $1,715,373.98 ($996,016.74)(58.06%)
Long-Term Accounts Receivable 351,573.88 588,485.14 (236,911.26)(40.26)
Due From Other Governmental Agencies 146,040.00 146,040.00 .00 .00
Interfund Loan Receivable 3,000,000.00 3,000,000.00 .00 .00
Investments 34,558,586.91 24,414,764.53 10,143,822.38 41.55
Capital Assets 197,694,764.26 203,117,567.83 (5,422,803.57)(2.67)
Construction in Progress 24,705,533.91 24,705,533.91 .00 .00
Noncurrent Assets Totals $261,175,856.20 $257,687,765.39 $3,488,090.81 1.35%
Deferred Outflows of Resources
Refunding Loan Costs 162,872.69 181,990.49 (19,117.80)(10.50)
Changes in the Pension Liability 3,944,349.00 3,944,349.00 .00 .00
Deferred Outflows of Resources Totals $4,107,221.69 $4,126,339.49 ($19,117.80)(0.46%)
ASSETS TOTALS $280,975,474.86 $289,684,573.88 ($8,709,099.02)(3.01%)
LIABILITIES AND FUND EQUITY
LIABILITIES
Current Liabilities
Accounts Payable and Other Liabilities 975,675.03 3,702,115.99 (2,726,440.96)(73.65)
Unearned Revenue 94,937.00 934,024.20 (839,087.20)(89.84)
Accrued Expenses 806,253.36 1,417,383.79 (611,130.43)(43.12)
Accrued Interest Payable 381,761.62 591,783.54 (210,021.92)(35.49)
Compensated Absences 1,117,716.92 1,113,498.30 4,218.62 .38
Long Term Liabilities - Current Portion 3,297,980.75 3,297,980.75 .00 .00
Current Liabilities Totals $6,674,324.68 $11,056,786.57 ($4,382,461.89)(39.64%)
Page 1 of 2Run by Paul Hughes on 06/08/2020 14:00:55 PM
Balance Sheet
Through 03/31/20
Consolidated Summary Listing
16
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
LIABILITIES AND FUND EQUITY
LIABILITIES
Noncurrent Liabilities
Compensated Absences - Long Term Portion 1,965,530.46 2,028,316.88 (62,786.42)(3.10)
Long Term Liabilities - Long Term Portion 51,893,113.45 47,483,707.22 4,409,406.23 9.29
Interfund Loan Payable 3,000,000.00 3,000,000.00 .00 .00
Net Pension Liability 9,855,664.00 9,857,219.00 (1,555.00)(.02)
Noncurrent Liabilities Totals $66,714,307.91 $62,369,243.10 $4,345,064.81 6.97%
Deferred Inflows of Resources
Property Tax Receivable 3,282,919.00 8,321,427.00 (5,038,508.00)(60.55)
Changes in Net Pension Liabilty 493,965.00 493,965.00 .00 .00
Deferred Inflows of Resources Totals $3,776,884.00 $8,815,392.00 ($5,038,508.00)(57.16%)
LIABILITIES TOTALS $77,165,516.59 $82,241,421.67 ($5,075,905.08)(6.17%)
FUND EQUITY
Restricted for capital asset purchases 109,973,839.54 109,973,839.54 .00 .00
Unrestricted 97,469,312.67 97,469,312.67 .00 .00
FUND EQUITY TOTALS Prior to Current Year Changes $207,443,152.21 $207,443,152.21 $0.00 0.00%
Prior Year Fund Equity Adjustment .00
Fund Revenues (30,497,857.57)
Fund Expenses 34,131,051.51
FUND EQUITY TOTALS $203,809,958.27 $207,443,152.21 ($3,633,193.94)(1.75%)
LIABILITIES AND FUND EQUITY $280,975,474.86 $289,684,573.88 ($8,709,099.02)(3.01%)
Fund Type Enterprise Funds Totals $0.00 $0.00 $0.00 +++
Fund Category Proprietary Funds Totals $0.00 $0.00 $0.00 +++
Grand Totals $0.00 $0.00 $0.00 +++
Page 2 of 2Run by Paul Hughes on 06/08/2020 14:00:55 PM
Balance Sheet
Through 03/31/20
Consolidated Summary Listing
17
Trevor Coolidge
Page 2
June 18, 2020
BOARD AGENDA ITEM 5c
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
Chris Stanley, Manager of Field Operations
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: 2020 Asphalt Patching and Trench Paving Services
REQUESTED BOARD ACTION: Approve Change Order No. 2 to GB General Engineering
Contractor, Inc., to the 2020 Asphalt Patching and Trench Paving Services Contract in
the amount of $3,252.
DISCUSSION: The District has completed numerous underground improvements at the
Fallen Leaf Lake main sewer station that is located adjacent to the marina and general
store over the past several years. The work has resulted in numerous failing patches
within the marina parking lot and most recently, in October 2019, the District installed a
new wetwell as the last major step toward eliminating the problematic and
maintenance-intensive vacuum sewer system at Fallen Leaf Lake. In order to restore
the parking lot to a usable condition, significant grading and paving was required to
correct past damage and adjust the parking lot to tie in with the new wetwell hatch. In
order to match the new slopes and elevations, asphalt curbing had to be replaced as
part of the paving.
Under the 2020 Asphalt Patching and Trench Paving Services Contract that was
competitively bid and awarded to GB General Engineering Contractor, Inc., (GB), curb
replacement at Fallen Leaf Lake was included, but the quantity included was less than
was ultimately required replacing to match the new pavement grades. The quantity of
curb installed increased from 80 linear feet to a total of 184 linear feet. Due to the
increase in quantity and economy of scale, staff worked with GB to negotiate an
approximate 25% reduction in the unit price for the additional work, resulting in a
change order of $3,252 for the added work. Staff finds this added expense reasonable
and it was required to complete the parking lot restoration. The Board previously
approved Change Order No. 1 with GB for $1,269 at the first Board meeting in June for
utility adjustments at Fallen Leaf Lake.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
18
Trevor Coolidge
Page 2
June 18, 2020
Staff has reviewed the work with the Fallen Leaf Lake Community Services District (CSD)
that owns the marina property, and they are highly satisfied with the work completed
by GB in advance of the 2020 summer season. Staff recommends that the Board
approve Change Order No. 2 to the District’s Contract with GB in the amount of $3,252,
bringing the Contract total to $430,939 for the 2020 Asphalt Patching and Trench Paving
Services Contract.
The Purchasing Agent has reviewed this Agenda Item.
SCHEDULE: Upon Board Approval
COSTS: $3,252
ACCOUNT NO: 1030-7546
BUDGETED AMOUNT AVAILABLE: <$97,695>
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
19
BOARD AGENDA ITEM 5d
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Resolution for Bureau of Reclamation WaterSMART Drought
Response Program: Drought Resiliency Projects for Fiscal
Year 2020/21 Grant
REQUESTED BOARD ACTION: Adopt Bureau of Reclamation WaterSMART Drought
Response Program Drought Resiliency Projects for Fiscal Year 2020/21 grant program
Resolution No. 3145-20 approving grant funding for the Rocky Point 1 Waterline
Replacement Project.
DISCUSSION: District staff is requesting approval to submit a grant application to the
Bureau of Reclamation WaterSMART Drought Response Program: Drought Resiliency
Projects for Fiscal Year 2020/21 grant program for a Waterline Replacement Project on
the Rocky Point 1 Waterline. The grant is limited to $750,000 with a 50% or more match.
The attached Resolution is a requirement of the funding application.
SCHEDULE: Final application due July 8, 2020
COSTS: Match costs are associated with this item
ACCOUNT NO: 2050.8099/ROCKY1
BUDGETED AMOUNT AVAILABLE: $923,000 (2020/21)
ATTACHMENTS: Resolution No. 3145-20
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
20
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RESOLUTION NO. 3145-20
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART
DROUGHT RESPONSE PROGRAM:
DROUGHT RESILIENCY PROJECTS FOR FISCAL YEAR 2020/21
NOW, THEREFORE, BE IT RESOLVED by the South Tahoe Public Utility District (STPUD)
Board of Directors that the General Manager, Assistant General Manager and/or the
Chief Financial Officer is hereby authorized and directed to sign and file, for and on
behalf of the STPUD, a Financial Assistance Application for a financing agreement from
the Bureau of Reclamation for the planning, design, and construction of the following
project: Rocky Point 1 Waterline Replacement Project
And;
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grant Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative agreement;
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS
FOLLOWS:
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3145-20 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 18th
day of June, 2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
I do hereby certify that the foregoing is a full, true, and correct copy of a Resolution
duly and regularly adopted at a meeting of the STPUD Board of Directors held on June
18, 2020.
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3145-20
Page 2
June 18, 2020
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Doug VanGorden
Page 2
June 18, 2020
BOARD AGENDA ITEM 5e
TO: Board of Directors
FROM: Doug Van Gorden, Underground Repair Sewer Supervisor
Heidi Baugh, Purchasing Agent
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Purchase Thermoplastic Polyurethane (TPU) Layflat Hose,
Reel and Reel Stand
REQUESTED BOARD ACTION: Authorize staff to advertise for bids for 5,280 feet of 8 inch
TPU layflat hose, reels and reel stands that would be used during bypass situations
created by projects and emergencies.
DISCUSSION: The District currently has approximately 20 miles of sanitary sewer force
main in the Tahoe Basin, mostly without redundancy. Layflat hose is needed for bypass
pumping during District inspection, repairs and construction of the force mains, and
especially during emergency situations such as breaks.
The District has the option to rent or buy hose for this purpose; however, staff
recommends that the District purchase the hose for this application for the following
reasons:
1) If the District had to rent a 5,280 foot section of this hose it would cost
approximately $11,000 per week, which does not include the time for finding
this length of hose (which would likely have to be sourced from multiple
locations), or the cost for transport, setup or breakdown. Bypass projects can
take 6-8 weeks to complete, depending on the work being performed.
2) In an emergency, the hose needs to be readily available, and there is no
guarantee that rental services will be able to provide the parts needed when
the emergency occurs.
The District already owns the hydraulic deployment and retrieval system to be able to
move this hose to the locations it would be required for use.
Staff recommends that the Board authorize staff to advertise for bids for the 5,280 feet
of 8 inch TPU layflat hose, reels, and reel stands to be used during bypass situations
created by projects and emergencies.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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Doug VanGorden
Page 2
June 18, 2020
SCHEDULE: Upon Approval
COSTS: N/A
ACCOUNT NO: 10.22.8036
BUDGETED AMOUNT AVAILABLE: $35,000 (2020/21)
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Ivo Bergsohn
June 18, 2020
Page 2
BOARD AGENDA ITEM 5f
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: South Y PCE Regional Investigation
REQUESTED BOARD ACTION: Enter into an Access Agreement with AECOM Technical
Services, Inc., for temporary use of the Tata Well Site as a staging area for plume
characterization.
DISCUSSION: On June 8, 2020, the District received a request for access to a vacant District
property that could be used on a temporary basis, as a staging area for the storage of
equipment and materials needed by AECOM Technical Services, Inc. (AECOM), to perform
a plume characterization through the South Y Area. The plume characterization is being
performed for the Lahontan Regional Water Quality Control Board (LRWQCB) as part of its
Regional Groundwater PCE Investigation. After careful consideration of the AECOM
request, District staff identified the Tata Well Site (APN 03224210 and 03224211) as a property
that could be used for this purpose.
The Access Agreement would allow AECOM access to the Tata Well Site for temporary use
as a staging area for the storage of equipment and materials needed for plume
characterization. The term of access to the property would be limited from July 6, 2020,
through November 1, 2020. Remittance for temporary use of the property is requested at
$2,000 payable in advance from AECOM.
Staff is waiting to receive and review the Certificates of Insurance and endorsements
required under the Access Agreement. The final Agreement will be provided to the Board
for approval prior to and at the Board meeting.
SCHEDULE: July 6, 2020, through November 1, 2020
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Final Agreement to be provided prior to and at the Board Meeting
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
25
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19110866
ACCESS AGREEMENT
This Access and Due Diligence Agreement (“Agreement”) is entered into as of the __
day of June 2020 (“Effective Date”), by and between the South Tahoe Public Utility District
(“District”), and AECOM Technical Services, Inc., a California corporation (“Consultant”), at South
Lake Tahoe, California, with respect to the following facts and intentions:
A. The District is the owner of certain real property located at the Tata Well Site
(APNs 03224210 and 03224211), South Lake Tahoe, California (“Property"). A map of the
Property is attached as Exhibit A, which is incorporated by this reference;
B. Pursuant to the Contractor Scope of Work for the Regional Groundwater PCE
Investigation being performed by the Lahontan Regional Water Quality Control Board (“Regional
Board”), Consultant is contracted to conduct a regional plume characterization to define the
extent of tetrachloroethylene and other volatile organic compounds (collectively “VOCs”) in
groundwater occurring within the South “Y” Area, South Lake Tahoe, El Dorado County,
California (“Plume Characterization”).
C. The Regional Board desires the District to allow the Consultant to access the
Property for use as a staging area for the temporary storage of equipment and materials needed
by the Consultant to perform the Plume Characterization; and,
D. The District agrees to allow the Consultant to enter the Property for the purpose
of using the Tata Well site as a staging area pursuant to the terms and conditions of this
Agreement.
NOW, THEREFORE, the District and the Consultant (collectively “the parties” and
individually each a “party”) agree as follows:
1. Term. For purposes of this Agreement, the term of the Consultant’s access to the
Property shall commence on July 6, 2020 and terminate on November 1, 2020 (“Term”) or until
terminated by either party by providing thirty (30) days’ written notice to the other party. The
District may terminate this Agreement on five (5) days’ written notice if the Consultant materially
breaches the terms of this Agreement.
2. Access Fee. Consultant shall pay the District a non-refundable access fee in
advance of Two Thousand and 00/100 dollars ($2,000.00) (Five Hundred and 00/100 Dollars
($500.00) per month) payable in advance within thirty (30) days of the Effective Date (the
“Access Fee”). The Access fee payment shall be mailed or delivered to the District at the
location for notices to be sent as provide in this Agreement.
3. Limited Access. In consideration of the payment of the Access Fee and the
performance of the promises by the Consultant, the District grants the Consultant access to the
Property for staging equipment and materials required for the Plume Characterization.
Consultant shall provide the District a notice of its intent to enter the Property at least five (5)
days prior to the intended date of entry, which notice shall include a general description of the
activities to be conducted and a list of its sub-consultants and contractors expected to use the
Property. A representative of the District shall have the right, but not the obligation, to inspect
the Consultant’s use of the Property for compliance with this Agreement.
4. Indemnity. The Consultant shall indemnify, defend and hold harmless, the
District, its elected officials, officers, employees, agents, and contractors, from and against any
and all claims, damages, losses, liabilities and expenses, including reasonable attorneys’ fees,
paralegal and legal fees and costs, which arise out of, relate to or result from the Consultant’s,
and its sub-consultants, contractors, employees and agents, acts or omissions, negligence or
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19110866
willful misconduct related to their access to the Property and any related use of the Property,
except to the extent caused by District’s negligence or willful misconduct.
5. Insurance. Except as required by law and stated in this Agreement, the District
shall have no liability, responsibility or duty of care to the Consultant related to its use of the
Property. The Consultant may enter the Property at its own risk. Prior to accessing the
Property pursuant to this Agreement, the Consultant shall maintain and provide to the District
proof of the following insurance coverages:
5.1. Workers Compensation Insurance. Insurance to protect them from all
claims under California Workers Compensation and Employers Liability Acts. Such coverage
shall be maintained, in the type and amount, in strict compliance with all applicable state and
federal statutes and regulations.
5.2. Commercial General Liability Insurance. Commercial general liability
insurance for bodily injury (including death), personal injury, property damage, owned and non-
owned equipment, blanket contractual liability, completed operations, explosion, collapse,
underground excavation and removal of lateral support covering performance, which coverage
shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 0001, and
with a limit in an amount of Two Million Dollars ($2,000,000). If insurance with a general
aggregate limit or products-completed operations aggregate limit is used, either the general
aggregate limit shall apply separately with the ISO CG 2503, or ISO CG 2504, or insurer’s
equivalent endorsement or the general aggregate limit and products completed operations
aggregate limit shall be twice the required occurrence limit.
5.3. Automobile Liability Insurance. Insurance to protect against claims arising
from death, bodily or personal injury, or damage to properties resulting from actions, failure to
act, operations of equipment of the insured, or by its employees, agents, and consultants or by
anyone directly or indirectly employed by the insured. The amount of insurance shall be Two
Million Dollars ($2,000,000) combined single limit per acts of coverage applied to bodily and
personal injury and property damage. Coverage shall include all owned, non-owned and hired
vehicles.
5.4. General Provisions. The above insurance coverages shall be subject to
the District’s reasonable approval. The District shall be provided with copies of the certificate(s)
of insurance evidencing the above insurance coverages. The District shall be named as the
additional insured on the commercial general liability and automobile liability insurance policies.
Each policy of insurance shall require thirty (30) days advance written notice to the District of
any cancellation of insured. The above insurance coverage shall be primary with respect to the
interest of the additional insured, include a cross liability and severability of interest
endorsement, a waiver of any and all transfer rights of recovery (subrogation) against the
additional insured. In addition, the above insurance requirements shall not limit the
indemnification obligations of the Consultant. The above insurance by the Consultant shall
cover the Consultant’s sub-consultants, contractors, employees and agents or the Consultant
shall furnish the District with evidence of the above insurance coverages by each of its sub-
consultants, contractors, employees and agents.
6. Compliance with Law. The Consultant shall take all necessary actions and
implement all protections necessary to ensure that all actions taken in connection with all
equipment, materials and substances generated, used or brought onto the Property pose no
material threat to the safety of persons or the environment and cause no damage to the Property
or other property of the District or other persons. The Consultant shall conduct itself on the
Property in compliance with all applicable laws and regulations. Without limiting the previous
sentence, the Consultant shall address any hazardous materials and substances at the Property
in such a manner that fully complies with all applicable environmental laws and regulations. The
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19110866
Consultant shall have no liability under this Agreement for pre-existing conditions at the Property
that it does not create or negligently exacerbate.
7. No Additional Rights Granted. The Consultant acknowledges and agrees that
the District’s execution of this Agreement does not provide the Consultant with any additional
rights or interest in the Property whatsoever.
8. Damage to the Property. The Consultant shall not allow, create, cause or permit
any lien or encumbrance to attach to the Property during the Term. Should physical damages to
the Property occur as a result of the Consultant’s activities, the Consultant shall be responsible,
at its sole cost and expense, to restore the Property to substantially the same condition in which
it existed prior to such damage. The parties shall, as reasonably practical, jointly inspect the
damaged Property and/or improvements and the Consultant shall repair/replace the damaged
Property and/or improvements to the reasonable satisfaction of the District.
9. Sub-consultants and Contractors. In the event that the Consultant hires or
retains any sub-consultant or contractor to perform the Plume Characterization and requires
access to, and use of, the Property, the Consultant shall require the agreement with any such
sub-consultant or contractor to be subject to the terms and conditions of this Agreement.
10. General Provisions.
10.1. Applicable law; venue. The laws of the State of California shall govern the
interpretation and enforcement of this Agreement. The Superior Court of the County of El
Dorado County, California, shall be the site and have jurisdiction for the resolution of all such
actions.
10.2. Notices, Demands and Communications Between the Parties. Written
notices, demands, and communications between the District and Consultant shall be given
either by: (i) personal service; (ii) delivery by reputable document delivery service such as
Federal Express that provides a receipt showing date and time of delivery; or, (iii) by mailing
in the United States mail, certified mail, postage prepaid, return receipt requested, addressed
to:
To District: John Thiel, General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
With Copy to: Gary M. Kvistad
Brownstein Hyatt Farber Schreck, LLP
1021 Anacapa Street, Second Floor
Santa Barbara, CA 93101
To Consultant: Karen Beattie
AECOM Technical Services, Inc.
2020 L Street, Suite 400
Sacramento, CA 95811
With Copy to: ____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
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19110866
Notices personally delivered, sent by United States mail or delivered by document
delivery service shall be deemed effective upon receipt. Notices sent solely by mail in the
manner provided above shall be deemed effective on the second business day following deposit
in the United States mail. Such written notices, demands, and communications shall be sent in
the same manner to such other addresses as either party may from time to time designate by
mail.
10.3. Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used. The part and paragraph headings used in
this Agreement are for purposes of convenience only, and shall not be construed to limit or
extend the meaning of this Agreement.
10.4. Counterparts. This Agreement may be executed in counterparts, each of
which, after all the parties hereto have signed this Agreement, shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
10.5. Successors. This Agreement shall be binding upon and shall inure to
the benefit of the successors of each of the parties hereto.
10.6. Severability. In the event any section or portion of this Agreement shall be
held, found, or determined to be unenforceable or invalid for any reason whatsoever, the
remaining provisions shall remain in effect, and the parties hereto shall take further actions as
may be reasonably necessary and available to them to effectuate the intent of the parties as to
all provisions set forth in this Agreement.
10.7 Assignment. This Agreement shall not be assignable without the prior
written consent of the District, who shall have the sole discretion to consent or not to consent
to any proposed assignment. Any attempted assignment without the approval of the District
shall be void.
10.8 Construction. The provisions of this Agreement should be liberally
construed to effectuate its purposes. The language of all parts of this Agreement shall be
construed simply according to its plain meaning and shall not be construed for or against
either party, as each party has participated in the drafting of this document and had the
opportunity to have their counsel review it. Whenever the context and construction so requires,
all words used in the singular shall be deemed to be used in the plural, all masculine shall
include the feminine and neuter, and vice versa.
10.9. Several Obligations. Except where specifically stated in this Agreement
to be otherwise, the duties, obligations, and liabilities of the parties are intended to be several
and not joint or collective. Nothing contained in this Agreement shall be construed to create an
association, trust, partnership, or joint venture or impose a trust or partnership duty, obligation,
or liability on or with regard to either party. Each party shall be individually and severally liable
for its own obligations under this Agreement.
10.10. Authority. The individuals executing this Agreement represent and
warrant that they have the authority to enter into this Agreement and to perform all acts
required by this Agreement, and that the consent, approval or execution of or by any third-
party is not required to legally bind either party to the terms and conditions of this Agreement.
10.11. Survival. The provisions of this section and sections 3, 4, 5 and 8 shall
survive the termination of this Agreement.
10.12. Entire Agreement. This Agreement contains the entire understanding
and agreement of the parties, and supersedes all prior agreements and understandings, oral
and written, between the parties. There have been no binding promises, representations,
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19110866
agreements, warranties or undertakings by any of the parties, either oral or written, of any
character or nature, except as stated in this Agreement. This Agreement may be altered,
amended or modified only by an instrument in writing, executed by the parties to this
Agreement and by no other means. Each party waives its future right to claim, contest or
assert that this Agreement was modified, canceled, superseded or changed by any oral
agreement, course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the District and the Consultant have entered into this
Agreement as of the date first written above.
South Tahoe Public Utility District:
By:
Randy Vogelgesang, President
ATTEST:
By:
Melonie Guttry, Clerk of the Board
AECOM Technical Services, Inc.
By: Karen Beattie . June 15, 2020
Vice President
(Name/Title)
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19110866
BOARD AGENDA ITEM 5g
TO: Board of Directors
FROM: Melonie Guttry, Executive Services Manager/Board Clerk
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: November 3, 2020, Consolidated Districts Election
REQUESTED BOARD ACTION: Adopt Resolution No. 3146-20 for El Dorado County
declaring an election to be held in its jurisdiction, consolidated with other Districts
requesting election services.
DISCUSSION: This Resolution, to be adopted and returned by July 2, 2020, authorizes El
Dorado County Elections Department to provide the necessary election services to fill
two, full four-year terms through December 6, 2024, and one short-term to expire
December 2, 2022.
Seat No. 2 – Duane Wallace, appointed short-term to expire December 4, 2020
Seat No. 3 – Randy Vogelgesang, term expires December 4, 2020
Seat No. 4 – Kelly Sheehan, term expires December 4, 2020
The nomination period begins July 13, 2020, and ends on August 7, 2020, at 5:00 p.m. If
the incumbent fails to file for their term by the last day of the filing period, the time will
be extended for five (5) days (until August 12, 2020). This extension does not apply if
there is no eligible incumbent to be elected. Notes: (1) the incumbent may not file after
August 7, 2020; (2) the state has suspended the SB90 claims; therefore, our District will be
billed for vote by mail ballots mailed to voters in our district
SCHEDULE: As outlined
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3146-20
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3146-20
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECLARING AN ELECTION BE HELD IN ITS JURISDICTION
CONSOLIDATION WITH OTHER DISTRICTS REQUESTING ELECTION SERVICES
WHEREAS, it is the determination of the above-named District that an election be
held on November 3, 2020, at which election the issue to be presented to the voters
shall be:
NOMINATION OF CANDIDATES
No. of Members
To be Elected Term
2 Full four-year terms to expire December 6, 2024
1 Short term to expire December 2, 2022
NOW, THEREFORE BE IT RESOLVED that the Elections Department of El Dorado
County is hereby requested to:
1. Consolidate said election with any other election conducted on November
3, 2020.
2. Authorize and direct the Registrar of Voters, at District expense, to provide all
necessary services, which shall include, but not be limited to: publications,
issue nomination documents, ballots, sample ballots, election officers, polling
places and canvass.
3. In the event of a tie vote, the winning candidate shall be decided by lot.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3146-20 was duly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regularly scheduled meeting held on the 18th day
of June, 2020, by the following vote:
AYES:
NOES:
ABSENT:
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Clerk of the Board
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 4, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Sheehan
Via Conference Call: Director Exline
Staff: John Thiel, Paul Hughes, Melonie Guttry, Julie Ryan, Brian Bartlett,
Staff via Conference Call: Shelly Thomsen, Shannon Cotulla, Gary Kvistad, Ivo Bergsohn, Stephen
Caswell, Adrian Combes, Jeff Lee, Doug VanGorden, Trevor Coolidge, Liz Kauffman, Ryan Lee, Heidi
Baugh, Chris Skelly, Jessica Henderson, Brent Goligoski
Guests: Rick Lind
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar as presented.
a. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES
(Trevor Coolidge, Senior Engineer and Chris Stanley, Manager of Field Operations)
Approved Change Order No. 1 to GB General Engineering Contractor, Inc., to the 2020
Asphalt Patching and Trench Paving Services Contract in the amount of $1,269.
b. SEWER ENTERPRISE 2020/21 APPROPRIATIONS SUBJECT TO LIMITATION (Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3143-20 setting the limitation on Appropriations for Fiscal Year
2020/21.
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REGULAR BOARD MEETING MINUTES June 4, 2020 PAGE – 2
c. 2020/2021 BULK SODIUM HYPOCHLORITE CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
1)Authorized exception to District’s Purchasing Policy competitive bidding procedures
due to special circumstances created by the COVID-19 Emergency; and, 2) Authorized staff
to enter into a one-year Contract extension for bulk sodium hypochlorite supplies for Fiscal
Year 2020/2021 with Olin Corporation, dba Olin Chlor-Alkali Products and Vinyls, at $0.809 per
gallon, in the estimated amount of $113,320.67.7.
d. POLYMER CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
Authorized the Contract extension option with Solenis LLC, for Fiscal Year 2020/21 for K292FL
emulsion polymer supplies in the estimated amount of $118,658.61.
e. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT
(Adrian Combes, Senior Engineer)
Approved Proposal to Bay Area Coating Consultants for coating inspection services in the
amount of $12,320.64.
f. 2020 URBAN WATER MANAGEMENT PLAN
(Chris Stanley, Manager of Field Operations)
Authorized staff to publish Request for Proposals for the 2020 Urban Water Management Plan.
g. REGULAR BOARD MEETING MINUTES: May 21, 2020
(Melonie Guttry/ Clerk of the Board)
Approved May 21, 2020, Minutes
ITEMS FOR BOARD ACTION
a. Board Seat Number 2 Appointment (Melonie Guttry, Executive Services Manager/Board Clerk) – President
Vogelgesang reported nine candidates have applied for the Board Vacancy and the Board
needs to provide direction to staff regarding the questions to be asked at the interview on June
11, along with a time limit for the interview. The questions will be sent to the candidates ahead
of time. The Board reviewed a list of seven questions and by consensus, decided to use
Question Numbers one and seven. Attorney Kvistad stated Board Members planning to call in
for the June 11 meeting, should send their ballot selections via email to the Clerk of the Board for
voting purposes. The Board further discussed the length of term for the Board Member who is
elected in November. Attorney Kvistad and Melonie Guttry will work together with the El Dorado
County Elections Department for consistency and necessary adjustments.
b. Groundwater Management Plan Update (Ivo Bergsohn, Hydrogeologist) – Ivo Bergsohn provided a
PowerPoint Presentation regarding The Groundwater Management Plan.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes
to authorize the District to enter into the Second Amended and Restated Memorandum of
Understanding with the El Dorado County Water Agency to formalize the District’s and El
Dorado County Water Agency’s Agreement to continue to cooperatively and sustainably
manage groundwater resources within the Tahoe South Subbasin and to jointly implement the
Department of Water Resources Approved Alternative in accordance with the Sustainable
Groundwater Management Act.
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REGULAR BOARD MEETING MINUTES June 4, 2020 PAGE – 3
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to
approve Payment of Claims in the amount of $1,405,174.46.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported El Dorado County Water Agency is coordinating a financial framework
advisory group that she will participate on. There is a meeting scheduled for June 16, 2020, and she
will share information with staff when it is made available.
GENERAL MANAGER REPORT:
John Thiel reported on two items:
• Provided a staffing update, including temporary and permanent hiring needs
• El Dorado County and the City of South Lake Tahoe are reopening in various stages. The
District continues to connect with Barton Hospital who recommends a phased approach to
reopening and is reporting very few cases in town. The District remains healthy with no
confirmed COVID cases. The District remains cautious, at Risk Level 3, keeping office staff
working remotely and field crews separated. Field crews will begin working 12 hour shifts, three
days per week starting June 11, until there is a solid read on the community’s health. Staff
recognizes and appreciates the Board’s support throughout COVID-19. The District is striving to
keep staff safe and healthy, while maintaining high levels of service.
• Customer bills are due the end of June and the Board may wish to waive late fees again for
this quarter.
STAFF/ATTORNEY REPORTS:
Nothing to report
ADJOURNMENT: 2:42 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
__________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
30
Jeremy Rutherdale
7a - Page 2
June 18, 2020
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Jeremy Rutherdale, Pumps Supervisor
Heidi Baugh, Purchasing Agent
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: 2020/21 Sodium Hypochlorite Mini-Bulk/Tote Supplies
REQUESTED BOARD ACTION: (1) Award a Contract for Fiscal Year 2020/21 sodium
hypochlorite mini-bulk/tote supplies to the lowest responsive, responsible bidder, or (2)
Reject all bids.
DISCUSSION: Request for Bids was publicly advertised and sent to 17 potential bidders
on May 20, 2020. In light of the current COVID-19 emergency and market information
indicating a shortage of supply for disinfection chemicals in general, the District
contacted our current supplier, Brenntag Pacific Inc., (Brenntag) to ask if they would
extend our Contract with them for the coming Fiscal Year. Brenntag responded with a
price quotation of approximately a 25% increase. Staff discussed the proposal and
decided it would be in the District’s best interest to go out to bid.
Bids will be opened and evaluated on June 17, 2020. Bid results will be provided to the
Board prior to and at the Board Meeting.
Sodium Hypochlorite is added to drinking water to ensure compliance with California
State standards. This Contract is for hypochlorite which will be off-loaded from 330
gallon totes or mini-bulk containers to tanks at two large-producing District wells
(Bakersfield and Bayview). Delivery by small bulk reduces handling of the chemical,
thereby increasing safety and results in a small price savings.
*The total dollar amount is based upon an estimated quantity that the District will use in
the coming Fiscal Year. The actual quantity and grand total may vary, but unit prices
are firm.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
31
Jeremy Rutherdale
7a - Page 2
June 18, 2020
SCHEDULE: July 1, 2020 through June 30, 2021
COSTS: Estimated $19,354.50
ACCOUNT NO: 20.26-4755
BUDGETED AMOUNT AVAILABLE: $22,000
ATTACHMENTS: Bid Results will be provided prior to and at the Board Meeting
____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
32
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: June 17, 2020
To: Board Members, John Thiel, Shannon D. Cotulla
From: Heidi C. Baugh, Purchasing Agent
Subject: 2020-2021 Sodium Hypochlorite (totes & drums) Supplies Deliveries
At 9:00 o’clock on the morning of June 17, 2020 District received one (1) sealed bid
(and one submittal containing a “Non-bid” letter). The bids received were for sodium
hypochlorite (totes and drums) deliveries. The only bidder was Thatcher Company of
Nevada, Inc. (Thatcher).
Thatcher’s bid proposal for Tote (aka mini-bulk) deliveries for the 2020-2021 fiscal year
is $36,750, which is an 89.87% increase over the low bid last year.
The only “exception” listed was a comment stating, “Minimum Order Quantity: 300
gallons per delivery”. Each tote contains approximately 330 gallons.
As stated in the Board Agenda Item 7a, sodium hypochlorite is used by the District’s
Water Operations (Pumps) Department to add to drinking water to ensure compliance
with California State standards.
Staff recommends awarding the bid for totes deliveries of the 12.5% sodium
hypochlorite to Thatcher Company of Nevada, Inc. as the lowest responsive,
responsible bidder.
South Tahoe
Public Utility District
SODIUM HYPOCHLORITE SUPPLIES
RESULTS June 17, 2020 BID OPENING
For contract term: July 1, 2020 through June 30, 2021.
Commodity Bid Total Supplier
Totes
Bid#20-21-03
Est. 75,000 pounds
$36,750
Thatcher Company of Nevada, Inc.
Drums
Bid#20-21-04
Est. 7,500 gallons
$20,482.50
Thatcher Company of Nevada, Inc.
Jeremy Rutherdale
7b - Page 2
June 18, 2020
BOARD AGENDA ITEM 7b
TO: Board of Directors
FROM: Jeremy Rutherdale, Pumps Supervisor
Heidi Baugh, Purchasing Agent
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: 2020/21 Sodium Hypochlorite Drums Supplies
REQUESTED BOARD ACTION: (1) Award a Contract for Fiscal Year 2020/21 sodium
hypochlorite drum supplies to the lowest responsive, responsible bidder; or, (2) Reject all
bids.
DISCUSSION: Request for Bids was advertised and sent to 17 potential bidders on May
20, 2020. . In light of the current COVID-19 emergency and market information
indicating a shortage of supply for disinfection chemicals in general, the District
contacted our current supplier, Brenntag Pacific Inc., (Brenntag) to ask if they would be
willing to extend our Contract with them for the coming Fiscal Year. Brenntag
responded with a price quotation of approximately a 25% increase. Staff discussed and
decided it would be in the District’s best interest to go out to bid.
Bids will be opened and evaluated on June 17, 2020. Bid results will be provided to the
Board prior to and at the Board Meeting.
Sodium Hypochlorite is added to drinking water to ensure compliance with California
State standards. This Contract is for hypochlorite which is delivered in 30 gallon drums
to the plant; staff distributes the drums to various wells as needed.
*The total dollar amount is based upon an estimated quantity that the District will use in
the coming fiscal year. The actual quantity and grand total may vary, but unit prices
are firm.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
33
Jeremy Rutherdale
7b - Page 2
June 18, 2020
SCHEDULE: July 1, 2020 through June 30, 2021
COSTS: Estimated $20,625
ACCOUNT NO: 20.26-4755
BUDGETED AMOUNT AVAILABLE: $22,000
ATTACHMENTS: Bid Results will be provided prior to and at the Board Meeting
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
34
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: June 17, 2020
To: Board Members, John Thiel, Shannon D. Cotulla
From: Heidi C. Baugh, Purchasing Agent
Subject: 2020-2021 Sodium Hypochlorite (totes & drums) Supplies Deliveries
At 9:00 o’clock on the morning of June 17, 2020 District received one (1) sealed bid
(and one submittal containing a “Non-bid” letter). The bids received were for sodium
hypochlorite (totes and drums) deliveries. The only bidder was Thatcher Company of
Nevada, Inc. (Thatcher).
Thatcher’s bid proposal for Drum deliveries for the 2020-2021 fiscal year is $20,482.50,
which is a 6.97% decrease from last year’s low bid. There were no exception noted.
As stated in the Board Agenda Item 7b, sodium hypochlorite is used by the District’s
Water Operations (Pumps) Department to add to drinking water to ensure compliance
with California State standards.
Staff recommends awarding the bid for drum deliveries of the 12.5% sodium
hypochlorite to Thatcher Company of Nevada, Inc. as the lowest responsive,
responsible bidder.
South Tahoe
Public Utility District
SODIUM HYPOCHLORITE SUPPLIES
RESULTS June 17, 2020 BID OPENING
For contract term: July 1, 2020 through June 30, 2021.
Commodity Bid Total Supplier
Totes
Bid#20-21-03
Est. 75,000 pounds
$36,750
Thatcher Company of Nevada, Inc.
Drums
Bid#20-21-04
Est. 7,500 gallons
$20,482.50
Thatcher Company of Nevada, Inc.
BOARD AGENDA ITEM 7c
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Water and Sewer Service Charge Late/Penalty Fees
REQUESTED BOARD ACTION: Approve waiving late fees on the Fiscal Year 2020/21 first
quarter water and sewer bills.
DISCUSSION: Due to the local economic impact of COVID-19, District staff is
recommending a waiver of late fees associated with the 2020/21 first quarter water and
sewer billing. The Board previously approved waiving late fees on the fourth quarter
2019/20 billings. Several other utility providers, public and private, within the basin have
announced similar late fee waivers. The estimated financial impact of waiving late fees
for one quarter is $68,000. District staff is also seeking Board direction on the level of
advertising, if any, announcing the fee waiver.
SCHEDULE: July billing
COSTS: Approximately $68,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
35
Chris Skelly
Page 2
June 18, 2020
BOARD AGENDA ITEM 7d
TO: Board of Directors
FROM: Chris Skelly, Information Technology Manager
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Blue Ribbon Temporary Employee in the Information
Technology Department
REQUESTED BOARD ACTION: Approve the renewal of the Information Technology
Department’s temporary employee Contract with Blue Ribbon in the amount of $35,000
for Fiscal Year 2020/21.
DISCUSSION: This position, historically filled using Blue Ribbon Personnel Services, has been
occupied in the Information Technology (IT) Department since its inception in 2007 and
occupied by the same technician since 2012. This temporary position has allowed the IT
Department to re-allocate appropriate resources to District projects while still maintaining and
keeping up with the District Technology Refresh Program, deployment of new technologies,
providing fast and effective support for our workforce, and aiding in the patching and securing
of District devices.
With the low turnover in this temporary position, the IT Department has been able to
develop the skillset of this individual to the point where the District’s full time staff can
focus on high priority projects instead of the routine projects that this position has now
taken over and sees to completion. One such example is the success of the Tyler ERP
project implementation and the amount of IT resources that it took for the project to
successfully integrate into District systems and processes. This success was in large part
due to this temporary position having the skillset and availability to take on and
successfully complete the routine tasks normally managed by the four full time IT Staff.
Another example of this part time position’s value to the District is the IT Department’s
ability to quickly deploy new technologies to the field crews that enable them to work
remotely. The District has 20 tablets that have remote access to the District GIS, Asset
Management and Work Orders, Email, and other useful tools. These tablets offer the
data and tools to the crews for fast and effective data driven decisions. This part time
position managed the deployment and also assisted in the first line help desk triage of
the new technology issues. The position also acts as a first level of support for District
staff and issues that come up using the vast array of technology now deployed and
available to staff.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
36
Chris Skelly
Page 2
June 18, 2020
When vacations and leaves occur in the Department, the loss of 25% of the
Department is felt much harder than larger departments with more staff to pick up the
work. In the past six months, the Department has worked through multiple staff
members taking FMLA leaves and vacations with little to no impact to support services
or project timelines. Looking into the near future, IT is expecting additional extended
leaves from multiple IT staff members. This position is able to pick up some responsibilities
that are left undone when the department is short staffed. This allows the Department
to continue operating at a high level and supporting our workforce, Department
projects, and District wide projects.
Lastly, this temporary position has been instrumental in keeping the copious amounts of
software installed on almost all District computers up-to-date, and in turn, securing our
computing environment. These software “add-ons” enable applications to work
seamlessly and effectively for staff to work uninterrupted.
Should this position not be filled, the IT Department would see a drastic increase in the
amount of work needed to be done by the fulltime IT staff. The importance and
necessity of projects (one example being the Technology Refresh Projects the
Department goes through each year) would dictate needing to move resources away
from other District-wide projects in order to complete the fiscal years Technology
Refresh or working IT staff overtime and risking potential burnout and staff turnover. This
year in particular, two employees will be taking extended leaves of absence and if this
position is not filled, would leave the Department extremely short handed and
overburdened with work.
District staff discussed hiring this position directly as a regular part-time employee versus
contracting through Blue Ribbon and determined utilizing Blue Ribbon remained the
best option for now. If hired directly by the District, the position is required to be a
regular part-time employee and not a temporary employee because the person works
year round. Due to CalPERs restrictions we limit the number of hours worked to 999. If this
position was hired directly by the District it would be limited to approximately 850 work
hours due to vacation, holiday and sick leave time that counts against the 999 hours.
The District would essentially lose one day per week of productivity as opposed to the
Blue Ribbon Contract. For these reasons staff recommends contracting with Blue
Ribbon for this position.
Information Technology requests that the Board approve the renewal of the Blue
Ribbon Contract for the amount of $35,000 for a temporary employee to work for 999
hours in fiscal year 2020/21.
SCHEDULE: July 1, 2020 – June 30, 2021
COSTS: $35,000
ACCOUNT NO: 50/50 56-4405
BUDGETED AMOUNT AVAILABLE: $40,000
ATTACHMENTS: None
___________________________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
37
Steve Caswell
Page 2
June 18, 2020
BOARD AGENDA ITEM 7e
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Water Main Cathodic Protection System Demonstration Pilot
Study
REQUESTED BOARD ACTION: (1) Approve Proposal from JDH Corrosion Consultants, Inc.,
in the amount of $60,100 for engineering services associated with a Water Main
Cathodic Protection System Demonstration Pilot Study; and, (2) Authorize the General
Manager to execute Task Order No. 7 to the Master Services Agreement with JDH
Corrosion Consultants, Inc.
DISCUSSION: The District’s water distribution system is comprised of 54% steel pipe;
however, 93% of the District’s water leaks are on steel pipe. As these pipes age, the
number of leaks is expected to increase. In an effort to reduce the frequency of leaks
and extend the life of the steel water mains, staff has identified a water main cathodic
protection program as one possible component of the asset management program.
In September of 2019, the District executed a Task Order with JDH Corrosion
Consultants, Inc. (JDH) to establish a water main cathodic protection pilot study. During
the pilot study, JDH completed soil and continuity testing to establish a conceptual
design for a cathodic protection pilot system in the Mt. Rainier neighborhood. The
results of this study indicated that the mains were sufficiently electrically continuous to
support cathodic protection. The study also found that the houses in the area were
electrically connected to the water mains leading to galvanic corrosion of the mains.
To determine the best way to address the galvanic corrosion, JDH proposed a
demonstration pilot of a galvanic anode system to further define the best method of
cathodic protection. The proposal includes design of a galvanic anode cathodic
protection system, installation of the anodes and test stations, and follow-up testing and
reporting to determine the degree of protection the system provides. Complete details
are included in the attached Proposal.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
38
Steve Caswell
Page 2
June 18, 2020
The pipeline to be protected is on Mt. Olympia Circle. This pipeline is a steel water main
installed in the 1960s and measures approximately 2,500 linear feet. A planning level
cost estimate to replace this water main is approximately $900,000. Upon completion of
this project, the condition of the pipeline should remain in its current state and be
protected from further degradation for at least 30 years. The District has received
funding from the El Dorado County Water Agency for this project and District staff time
will be used as the match component of the funding.
Staff is requesting that the Board approve the Proposal from JDH Corrosion Consultants,
Inc., in the amount of $60,100 for engineering services associated with a Water Main
Cathodic Protection System Demonstration Pilot Study and authorize the General
Manager to execute Task Order No. 7 to the Master Services Agreement with JDH
Corrosion Consultants, Inc.
SCHEDULE: Through December 31, 2020
COSTS: $60,100
ACCOUNT NO: 2030-4405
BUDGETED AMOUNT AVAILABLE: $476,000 (2020/21)
ATTACHMENTS: JDH Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
39
Protecting the infrastructure
through innovative
Corrosion Engineering Solutions
1100 Willow Pass Court, Concord, CA 94520 Tel No. 925.927.6630 Fax No. 925.927.6634
April 29, 2020
South Tahoe Public Utility District
1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150
Attention: Steve Caswell, P.E.
Principal Engineer
scaswell@stpud.dst.ca.us
Subject: Cathodic Protection System Turnkey Installation
Mt. Rainier Neighborhood
South Tahoe Public Utility District (STPUD)
South Lake Tahoe, CA
Dear Mr. Caswell:
Pursuant to your request, JDH Corrosion Consultants, Inc. is pleased to provide this proposal to provide cathodic
protection (CP) (corrosion control) “turnkey” project for a water main located in the Mt. Rainier Neighborhood. Our
firm has performed these same types of services for numerous project sites throughout the Bay Area and Northern
California and thus wishes to assure you that we have the experience necessary to perform the services described
herein in a timely and professional manner.
Scope of Services
TASK A – Cathodic Protection (Corrosion Control) Design Services
1. Detailed Design
Prepare installation drawings and installation notes for a galvanic type of cathodic protection system for
the subject underground dielectric coated steel water main located on Mt. Olympia Circle. All drawings
and installation notes will be submitted to STPUD for review. All cathodic protection designs will be in
accordance with NACE Standard SP0169-13. Design details will be prepared in Auto Cad Release 2018
format on project title block.
2. Pre-Installation Review Meetings
Attend design review meetings as requested.
TASK B – Cathodic Protection (Corrosion Control) Materials and Installation Services
1. Materials and Installation
The CP materials and installation services will be provided by Corrosion Integrity, LLC, a State of
California, Licensed Contractor under contract to JDH Corrosion Consultants, Inc. Based on preliminary
design assumptions, materials and installation will be provided as indicated by Corrosion Integrity, LLC,
in the attached proposal for construction.
40
Cathodic Protection “Turnkey Installation” Project
STPUD Mt. Olympia Circle Steel Water Main
JDH Corrosion Consultants, Inc. 2
TASK C – Technical Assistance During Construction & System Checkout & Testing
1. Provide on-site installation assistance (inspection and supervision) during construction to ensure that the
specified systems are installed correctly and to assist with technical issues and design modifications.
2. Perform a system checkout following installation utilizing the three new test stations and conduct testing
of the subject water main and associated copper laterals to determine the degree of protection being
afforded.
3. Provide a checkout report following the final system checkout and testing which provides a listing of all
field data collected, an analysis of this data and recommendations for protection of other similar water
mains based on the lessons learned on this project. Fees, Terms and Conditions
JDH Corrosion Consultants, Inc. will be pleased to provide the above-described corrosion engineering,
materials, and installation (“Turnkey”) services for the following Not-to-Exceed fees:
TASK A – Cathodic Protection (Corrosion Control) Design Services $ 8,100.00
TASK B – Cathodic Protection (Corrosion Control) Materials and Installation Services $40,000.00
TASK C – Technical Assistance & System Checkout & Testing and Report $12,000.00
Total Cost for “Turnkey” Project & Testing and Report: $60,100.00
* These fees include all engineering, materials, installation, and support services necessary to complete the
work. Charges will accrue in accordance with our standard fee schedule attached. Invoices will be
submitted for work performed on a monthly basis. All invoices are due and payable within 30 days of
receipt.
Clarifications & Services Provided by Others
1. Installation of insulating bushings or unions at the water meters which are determined to be electrically
continuous with the houses will be by others.
2. STPUD will provide labor and materials to repair all leaks in the water laterals and water main that may
be discovered during the performance of this work.
3. Our plan is to open a small hole in the road, vacuum excavate to the pipeline and to attach wires to the
water main for a test station. We will then install a small test box in the road and repair the asphalt. If
there is a requirement to remove a large segment of asphalt and to make a large patch in the road we
reserve the right to adjust our pricing accordingly.
We thank you for the opportunity to provide you with this proposal and look forward being of service to STPUD on
this important project.
41
Cathodic Protection “Turnkey Installation” Project
STPUD Mt. Olympia Circle Steel Water Main
JDH Corrosion Consultants, Inc. 3
If you have any questions concerning this proposal or if we can be of any additional assistance, please feel free
to contact us at (925) 927-6630.
Respectfully submitted,
J. Darby Howard, Jr., P.E. JDH Corrosion Consultants, Inc.
Principal
Attachments:
1. JDH Corrosion – 2020 Fee Schedule
2. Construction Cost Proposal
42
Cathodic Protection “Turnkey Installation” Project
STPUD Mt. Olympia Circle Steel Water Main
JDH Corrosion Consultants, Inc. 4
Engineer’s Fee Schedule
43
Protecting the infrastructure
through innovative
Corrosion Engineering Solutions
CORROSION ENGINEERING SERVICES
2020 Fee Schedule
Personnel Charges Rate Per Hour
Principal Corrosion Engineer $230.00
Senior Corrosion Engineer $215.00
Corrosion Design Specialist $185.00
Corrosion Project Supervisor $180.00
Project Engineer $175.00
Corrosion Technician $145.00
Field Technician $125.00
Drafting/AutoCad $115.00
Word Processing/Computer $ 80.00
Litigation
Depositions & Mediations (4 hour min. charge) $360.00
Court Appearance (4 hour min. charge) $465.00
Expenses
Subsistence (Room and Meals) Cost
Mileage Current IRS Standard Mileage Rate
Travel (Airfare, etc.) Cost
Reproduction, Outside Testing & Consulting Services Cost + 5%
Notes:
1. Effective Date: Jan, 1, 2020 thru Dec. 31, 2020
2. Payment Terms: Net 30 days
Office Address:
1100 Willow Pass Court, Concord, CA 94520
Tel. No.: 925.927.6630 Fax No.: 925.927.6634
44
Cathodic Protection “Turnkey Installation” Project
STPUD Mt. Olympia Circle Steel Water Main
JDH Corrosion Consultants, Inc. 5
Construction Cost Estimate
45
Corrosion Integrity LLC
“Preserving Our Aging Infrastructure”
1 | P a g e
Ref # 2041
Darby Howard April 29, 2020
JDH Corrosion Control
(925) 927-6630
Email: dhoward@jdhcorrosion.com
Attention: J. Darby Howard
Subject: STPUD Mt. Rainier – Mt. Olympia Magnesium Anode Installation
Dear Darby,
Corrosion Integrity is pleased to provide this proposal to install Magnesium Anodes adjacent to water meter
boxes for South Tahoe PUD. Inclusive in this proposal is materials, labor and equipment to install eleven (11) HP
Magnesium 48lbs anodes on eleven (11) different water meter boxes and install three (3) test stations.
Scope of Services
Task 1 – Material Supply
Supply cathodic protection material inclusive of eleven (11) – 48# HP Magnesium anodes and three (3)
flush mount test stations, and test lead wire.
Task 2 – Anode Installation
Mark and locate all utilities in the surrounding area; drill and loading anodes next to meter box, and
connect anode lead wire with a pipe clamp to lateral on water main side. Soak anodes with water, backfill,
and compact with native soil.
Task 3 – Test Station
Install three (3) test stations on the Mt. Rainier watermain. Test leads will be remote exothermic welded
to steel pipe. A triangle saw cut will be made in asphalt above the watermain. Test station leads will be
made on main and brought above grade in a flush mount test station.
Throughout the project Corrosion Integrity will comply with site safety requirements, Cal/OSHA regulations,
AWWA, and maintain a Job Hazard Analysis (JHA) the duration of the project. All crew members will be trained in
how to use the necessary PPE to safely complete all tasks.
Fees, Terms and Conditions
Corrosion Integrity LLC will be pleased to provide the above-described corrosion engineering and
construction services per the attached fees schedule:
Item No. Estimated
QTY Item Description Unit
Price Extended
1 11
Installation of one (1) -48# HP
magnesium anodes per meter
box
$2,000.00 $22,000.00
46
Corrosion Integrity LLC
“Preserving Our Aging Infrastructure”
2 | P a g e
Ref # 2041
Proposal Notes:
• Asphalt repair will consist of a 12” X 12” patch. Price does not include hot patch repair or full saw cut across
the road and patch.
• All drill spoils will be left onsite and reused as backfill and compacted.
• Customer will provide water onsite.
• Price does not include any testing or engineering services.
• Taxes and freight are included in Fee Schedule
• Design drawings and as-built will be provided by JDH.
• All excavation will be performed by mechanical means.
• Corrosion Integrity has an Engineering A license (1057714) and registered with DIR (1000421416 Exp
6/30/2020.)
We thank you for the opportunity to provide you with this proposal and look forward partnering with you on this
important project. If you have any questions concerning this proposal or if we can be of any additional assistance,
please feel free to contact Paul Bostwick at (530) 562-7604.
Respectfully submitted,
Paul Bostwick | Principal
Corrosion IntegrityLLC
WWW.CORROSIONINTEGRITY.COM
2 3 Install flush mount test station
and lead wire to watermain. $6,000.00 $18,000.00
Total Price $40,000.00
47
Brent Goligoski
Page 2
June 18, 2020
BOARD AGENDA ITEM 7f
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Temporary Engineering Internship
REQUESTED BOARD ACTION: Approve the extension of one existing Engineering Intern,
for a period of approximately three months, in an amount not to exceed $20,000.
DISCUSSION: This request will allow one of two existing interns to continue working
through the summer season to keep critical projects moving forward, help get project
plans “shovel-ready” and assist with construction oversight duties which avoids the
need for costly third-party inspection services. The intern time can also be used to
match El Dorado County Water Agency funds as part of our cost-sharing agreement
when working on those designated projects.
The Engineering Department is currently utilizing two Engineering Interns. One of the
Interns has been working for the District since June 2019 and staff intends to end this
position at the end of the fiscal year on June 30, 2020. The other Intern started in
February 2020. The current funding for Engineering Interns was approved by the Board
on May 21, 2020, to fund the program through June 30, 2020.
The Engineering Department’s core mission is to provide cost-effective planning, design,
and inspection services for the District’s Capital Improvement Program Projects. The
recent five-year Proposition 218 resulted in a Ten-Year Plan that substantially increases
the number of projects being completed by the Department. Since 2005, with the
exception of 2012, the Engineering Department has hired approximately one to three
interns, depending on Departmental workload to help meet the Department’s mission.
To continue to move forward with the essential Departmental workload while still
deferring other less time sensitive work, the Department has identified the need to
continue utilizing the Engineering Intern position. The primary duties of this position
include developing AutoCAD drawings, writing project specifications, providing
permitting assistance, reviewing submittals, writing operation and safety plans,
collecting and processing field data and supporting construction inspection.
General Manager
John Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
48
Brent Goligoski
Page 2
June 18, 2020
The current projects that the remaining Intern will be working on include the
Wastewater Treatment Plant Radio Tower Design, Diamond Valley Ranch Hay Barn
Design, Water Drawings Update, Sewer System Management Plan Update (Regulatory
Requirement), Contracts Admin support, Pump Assets update, and construction project
oversight. If this program does not continue, these projects may not be completed on
the time line that they are needed or they will cost more for the District’s permanent
staff to perform.
The Engineering Department requests that the Board authorize staff to continue the
Engineering Intern program through September 2020. Funding for this program has
been included in the Engineering Department Budget for Fiscal Year 2020/21. With
Board approval, staff will Contract with Blue Ribbon in an amount not to exceed
$20,000.
SCHEDULE: Upon Board approval
COSTS: Not to exceed $20,000
ACCOUNT NO: 10.30.4405, 20.30.4405
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
49
PAYMENT OF CLAIMS
Payroll 6/2/2020 519,804.82
Total Payroll 519,804.82
ADP & Insight eTools 4,853.96
AFLAC/WageWorks claims and fees 522.39
BBVA Compass Bank 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 4,213.04
Total Vendor EFT 9,589.39
Accounts Payable Checks-Sewer Fund 590,735.12
Accounts Payable Checks-Water Fund 129,358.61
Total Accounts Payable Checks 720,093.73
Grand Total 1,249,487.94
Payroll EFTs & Checks 6/2/2020 mmddyy
EFT CA Employment Taxes & W/H 21,720.07 0.00
EFT Federal Employment Taxes & W/H 108,888.31 0.00
EFT CalPERS Contributions 73,930.83 0.00
EFT Empower Retirement-Deferred Comp 24,850.13 0.00
EFT Stationary Engineers Union Dues 2,640.53 0.00
EFT CDHP Health Savings (HSA)5,080.25 0.00
EFT Retirement Health Savings 15,371.89 0.00
EFT United Way Contributions 66.00 0.00
EFT Employee Direct Deposits 266,912.05 0.00
CHK Employee Garnishments 344.76 0.00
CHK Employee Paychecks 0.00 0.00
Total 519,804.82 0.00
FOR APPROVAL
June 18, 2020
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49347 - 360 PIPELINE INSPECTIONS LLC
1107 Contractual Services Paid by Check #104279 05/22/2020 06/18/2020 05/31/2020 06/18/2020 14,079.20
Vendor 49347 - 360 PIPELINE INSPECTIONS LLC Totals Invoices 1 $14,079.20
Vendor 48379 - A-L SIERRA WELDING PRODUCTS
326022 Small Tools Paid by Check #104280 04/22/2020 06/18/2020 05/31/2020 06/18/2020 106.24
61110 Service Contracts Paid by Check #104280 05/31/2020 06/18/2020 05/31/2020 06/18/2020 49.50
Vendor 48379 - A-L SIERRA WELDING PRODUCTS Totals Invoices 2 $155.74
Vendor 43721 - ACWA/JPIA
0646621 ACWA Medical/Vision Insurance
Payable
Paid by Check #104281 05/05/2020 06/18/2020 06/30/2020 06/18/2020 241,944.79
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $241,944.79
Vendor 48790 - ADS LLC
22540.0520 Contractual Services Paid by Check #104282 05/23/2020 06/18/2020 05/31/2020 06/18/2020 2,551.50
Vendor 48790 - ADS LLC Totals Invoices 1 $2,551.50
Vendor 48605 - AIRGAS USA LLC
9101616069 Field, Shop & Safety Supplies
Inventory
Paid by Check #104283 05/28/2020 06/18/2020 05/31/2020 06/18/2020 582.84
9101768099 Field, Shop & Safety Supplies
Inventory
Paid by Check #104283 06/02/2020 06/18/2020 06/18/2020 06/18/2020 946.96
Vendor 48605 - AIRGAS USA LLC Totals Invoices 2 $1,529.80
Vendor 43949 - ALPEN SIERRA COFFEE
210490 Office Supply Issues Paid by Check #104284 05/27/2020 06/18/2020 05/31/2020 06/18/2020 89.00
210491 Office Supply Issues Paid by Check #104284 05/27/2020 06/18/2020 05/31/2020 06/18/2020 44.25
210595 Office Supply Issues Paid by Check #104284 06/02/2020 06/18/2020 06/18/2020 06/18/2020 89.00
210596 Office Supply Issues Paid by Check #104284 06/02/2020 06/18/2020 06/18/2020 06/18/2020 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $266.50
Vendor 49022 - JAY ALSBURY
2610106 Clothes Washer Rebate Program Paid by Check #104285 05/23/2020 06/18/2020 05/31/2020 06/18/2020 200.00
Vendor 49022 - JAY ALSBURY Totals Invoices 1 $200.00
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1PQY-69GN-FGJ6 Laboratory Supplies Paid by Check #104286 06/01/2020 06/18/2020 06/18/2020 06/18/2020 166.07
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 1 $166.07
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
60220 Uniform Payable Paid by Check #104287 06/02/2020 06/18/2020 05/31/2020 06/18/2020 607.14
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 1 $607.14
Vendor 47961 - ARETE SYSTEMS
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 1 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
10703286 Contractual Services Paid by Check #104288 05/08/2020 06/18/2020 05/31/2020 06/18/2020 8,452.50
Vendor 47961 - ARETE SYSTEMS Totals Invoices 1 $8,452.50
Vendor 40521 - AT&T
MAY4 TELEPHONE Paid by Check #104289 05/28/2020 06/18/2020 06/18/2020 06/18/2020 80.00
Vendor 40521 - AT&T Totals Invoices 1 $80.00
Vendor 48759 - AT&T
MAY3 TELEPHONE Paid by Check #104290 05/19/2020 06/18/2020 06/18/2020 06/18/2020 1,218.19
Vendor 48759 - AT&T Totals Invoices 1 $1,218.19
Vendor 45202 - AT&T MOBILITY
MAY3 TELEPHONE Paid by Check #104291 05/19/2020 06/18/2020 06/18/2020 06/18/2020 1,600.66
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $1,600.66
Vendor 48000 - AT&T/CALNET 3
MAY4 TELEPHONE Paid by Check #104292 05/20/2020 06/18/2020 06/18/2020 06/18/2020 2,369.41
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $2,369.41
Vendor 48724 - AWARD ZONE
5446 Incentive & Recognition Program Paid by Check #104293 05/28/2020 06/18/2020 05/31/2020 06/18/2020 10.95
Vendor 48724 - AWARD ZONE Totals Invoices 1 $10.95
Vendor 44948 - B&L BACKFLOW TESTING
22326 Contractual Services Paid by Check #104294 06/01/2020 06/18/2020 06/18/2020 06/18/2020 160.00
Vendor 44948 - B&L BACKFLOW TESTING Totals Invoices 1 $160.00
Vendor 45009 - BENTLY AGROWDYNAMICS
192560 Biosolid Disposal Costs Paid by Check #104295 03/30/2020 06/18/2020 05/31/2020 06/18/2020 2,340.94
193475 Biosolid Disposal Costs Paid by Check #104295 04/24/2020 06/18/2020 05/31/2020 06/18/2020 1,027.18
195027 Biosolid Disposal Costs Paid by Check #104295 05/19/2020 06/18/2020 05/31/2020 06/18/2020 951.16
195632 Biosolid Disposal Costs Paid by Check #104295 05/27/2020 06/18/2020 05/31/2020 06/18/2020 947.10
196115 Biosolid Disposal Costs Paid by Check #104295 06/02/2020 06/18/2020 06/18/2020 06/18/2020 1,169.28
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 5 $6,435.66
Vendor 49402 - ALISA SUSAN BINDEL
3133333 Turf Buy-Back Program Paid by Check #104296 05/28/2020 06/18/2020 05/31/2020 06/18/2020 2,000.00
Vendor 49402 - ALISA SUSAN BINDEL Totals Invoices 1 $2,000.00
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
6809 Contractual Services Paid by Check #104297 05/15/2020 06/18/2020 05/31/2020 06/18/2020 1,393.60
6841 Contractual Services Paid by Check #104297 05/22/2020 06/18/2020 05/31/2020 06/18/2020 618.66
6852 Contractual Services Paid by Check #104297 05/22/2020 06/18/2020 05/31/2020 06/18/2020 805.98
6853 Contractual Services Paid by Check #104297 05/22/2020 06/18/2020 05/31/2020 06/18/2020 3,119.20
6854 Contractual Services Paid by Check #104297 05/22/2020 06/18/2020 05/31/2020 06/18/2020 1,393.60
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 2 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
52
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
6889 Contractual Services Paid by Check #104297 05/29/2020 06/18/2020 05/31/2020 06/18/2020 618.66
6899 Contractual Services Paid by Check #104297 05/29/2020 06/18/2020 05/31/2020 06/18/2020 1,325.66
6900 Contractual Services Paid by Check #104297 05/29/2020 06/18/2020 05/31/2020 06/18/2020 721.14
6901 Contractual Services Paid by Check #104297 05/29/2020 06/18/2020 05/31/2020 06/18/2020 2,807.28
6902 Contractual Services Paid by Check #104297 05/29/2020 06/18/2020 05/31/2020 06/18/2020 1,393.60
6936A Contractual Services Paid by Check #104297 06/05/2020 06/18/2020 05/31/2020 06/18/2020 618.66
6945 Contractual Services Paid by Check #104297 06/05/2020 06/18/2020 05/31/2020 06/18/2020 896.77
6947 Contractual Services Paid by Check #104297 06/05/2020 06/18/2020 05/31/2020 06/18/2020 2,339.40
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 13 $18,052.21
Vendor 49404 - JOHN BRANDIS
24234 Utility Billing Suspense Paid by Check #104298 05/29/2020 06/18/2020 05/31/2020 06/18/2020 6,174.95
Vendor 49404 - JOHN BRANDIS Totals Invoices 1 $6,174.95
Vendor 44787 - BRENNTAG PACIFIC INC
BPI37017 Hypochlorite Paid by Check #104299 03/25/2020 06/18/2020 05/31/2020 06/18/2020 683.70
BPI37018 Hypochlorite Paid by Check #104299 03/25/2020 06/18/2020 05/31/2020 06/18/2020 851.40
Vendor 44787 - BRENNTAG PACIFIC INC Totals Invoices 2 $1,535.10
Vendor 44730 - BSK ASSOCIATES
SD02194 Monitoring Paid by Check #104300 06/02/2020 06/18/2020 06/18/2020 06/18/2020 405.00
SD02195 Monitoring Paid by Check #104300 06/02/2020 06/18/2020 06/18/2020 06/18/2020 315.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 2 $720.00
Vendor 48681 - CADENCE TEAM LLC
2448 Service Contracts Paid by Check #104301 06/01/2020 06/18/2020 07/01/2020 06/18/2020 715.00
Vendor 48681 - CADENCE TEAM LLC Totals Invoices 1 $715.00
Vendor 13230 - CAROLLO ENGINEERS
0187091 Contractual Services Paid by Check #104302 05/12/2020 06/18/2020 05/31/2020 06/18/2020 34,838.00
0187302 Contractual Services Paid by Check #104302 05/15/2020 06/18/2020 05/31/2020 06/18/2020 18,748.60
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 2 $53,586.60
Vendor 42328 - CDW-G CORP
XWB9607 Computer Purchases Paid by Check #104303 05/19/2020 06/18/2020 05/31/2020 06/18/2020 2,964.22
Vendor 42328 - CDW-G CORP Totals Invoices 1 $2,964.22
Vendor 49401 - ANDREW CHEMISTRUCK
2390213 Clothes Washer Rebate Program Paid by Check #104304 05/17/2020 06/18/2020 05/31/2020 06/18/2020 200.00
Vendor 49401 - ANDREW CHEMISTRUCK Totals Invoices 1 $200.00
Vendor 40343 - CHEMSEARCH INC
3964967 Service Contracts Paid by Check #104305 05/20/2020 06/18/2020 05/31/2020 06/18/2020 356.46
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $356.46
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 3 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
AR184507 Pipe - Covers & Manholes Paid by Check #104306 05/06/2020 06/18/2020 05/31/2020 06/18/2020 30,180.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $30,180.00
Vendor 48037 - CLEAN HARBORS ENVIR SRVS INC
1003273089 Service Contracts Paid by Check #104307 03/12/2020 06/18/2020 05/31/2020 06/18/2020 1,070.63
Vendor 48037 - CLEAN HARBORS ENVIR SRVS INC Totals Invoices 1 $1,070.63
Vendor 48242 - CSAC-EIA
20401117 Contractual Services Paid by Check #104308 04/01/2020 06/18/2020 05/31/2020 06/18/2020 807.30
Vendor 48242 - CSAC-EIA Totals Invoices 1 $807.30
Vendor 42897 - CWEA
PRIETO20 Dues - Memberships -
Certification
Paid by Check #104309 05/15/2020 06/18/2020 06/18/2020 06/18/2020 89.00
Vendor 42897 - CWEA Totals Invoices 1 $89.00
Vendor 48654 - D&H BROADCASTING LLC
MAY20 Public Relations Expense Paid by Check #104310 06/08/2020 06/18/2020 05/31/2020 06/18/2020 1,120.00
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 13854 - D&L SUPPLY & CO INC
0000100978 Manhole Frames - Lids - Other
Parts Inventory
Paid by Check #104311 05/12/2020 06/18/2020 05/31/2020 06/18/2020 11,983.85
Vendor 13854 - D&L SUPPLY & CO INC Totals Invoices 1 $11,983.85
Vendor 48289 - DIY HOME CENTER
2600 Buildings Paid by Check #104312 05/28/2020 06/18/2020 05/31/2020 06/18/2020 21.67
2714 Repair - Maintenance Water
Tanks
Paid by Check #104312 06/03/2020 06/18/2020 06/18/2020 06/18/2020 15.49
Vendor 48289 - DIY HOME CENTER Totals Invoices 2 $37.16
Vendor 48305 - DOMENICHELLI & ASSOCIATES
1-20 Contractual Services Paid by Check #104313 05/26/2020 06/18/2020 05/31/2020 06/18/2020 8,047.50
Vendor 48305 - DOMENICHELLI & ASSOCIATES Totals Invoices 1 $8,047.50
Vendor 43649 - DOUGLAS DISPOSAL
2121537 Refuse Disposal Paid by Check #104314 06/01/2020 06/18/2020 05/31/2020 06/18/2020 20.96
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $20.96
Vendor 49334 - DYMAX INC
0055502-IN Hay Squeeze Attachment Paid by Check #104315 04/21/2020 06/18/2020 05/31/2020 06/18/2020 19,429.39
Vendor 49334 - DYMAX INC Totals Invoices 1 $19,429.39
Vendor 44263 - ENS RESOURCES INC
2662 Contractual Services Paid by Check #104316 06/03/2020 06/18/2020 05/31/2020 06/18/2020 7,300.00
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 4 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
54
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $7,300.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0507884 Monitoring Paid by Check #104317 04/28/2020 06/18/2020 05/31/2020 06/18/2020 420.00
L0509048 Monitoring Paid by Check #104317 04/29/2020 06/18/2020 05/31/2020 06/18/2020 225.00
L0509102 Monitoring Paid by Check #104317 04/30/2020 06/18/2020 05/31/2020 06/18/2020 210.00
L0510367 Monitoring Paid by Check #104317 05/08/2020 06/18/2020 05/31/2020 06/18/2020 225.00
L0511137 Monitoring Paid by Check #104317 05/13/2020 06/18/2020 05/31/2020 06/18/2020 95.00
L0511138 Monitoring Paid by Check #104317 05/13/2020 06/18/2020 05/31/2020 06/18/2020 40.00
L0512310 Monitoring Paid by Check #104317 05/20/2020 06/18/2020 05/31/2020 06/18/2020 65.00
L0512962 Monitoring Paid by Check #104317 05/26/2020 06/18/2020 05/31/2020 06/18/2020 50.00
L0514459 Monitoring Paid by Check #104317 06/03/2020 06/18/2020 06/18/2020 06/18/2020 105.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 9 $1,435.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
904475324 Service Contracts Paid by Check #104318 06/01/2020 06/18/2020 05/31/2020 06/18/2020 285.00
904475553 Service Contracts Paid by Check #104318 06/01/2020 06/18/2020 06/18/2020 06/18/2020 95.40
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 2 $380.40
Vendor 14890 - FEDEX
7-012-62767 Postage Expenses Paid by Check #104319 05/15/2020 06/18/2020 05/31/2020 06/18/2020 137.38
7-024-05120 Postage Expenses Paid by Check #104319 05/29/2020 06/18/2020 05/31/2020 06/18/2020 68.01
Vendor 14890 - FEDEX Totals Invoices 2 $205.39
Vendor 41263 - FERGUSON ENTERPRISES INC
8527675 Apache Ave Sewer Replacement Paid by Check #104320 06/02/2020 06/18/2020 05/31/2020 06/18/2020 173.28
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 1 $173.28
Vendor 49406 - ERIC FINKELSTEIN
4381 Utility Billing Suspense Paid by Check #104321 05/20/2020 06/18/2020 05/31/2020 06/18/2020 548.57
Vendor 49406 - ERIC FINKELSTEIN Totals Invoices 1 $548.57
Vendor 15000 - FISHER SCIENTIFIC
9588785 Laboratory Supplies Paid by Check #104322 05/26/2020 06/18/2020 05/31/2020 06/18/2020 37.72
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $37.72
Vendor 48402 - FLYERS ENERGY LLC
20-123397 Gasoline Fuel Inventory Paid by Check #104323 05/28/2020 06/18/2020 05/31/2020 06/18/2020 1,599.92
20-125288 Diesel Fuel Inventory Paid by Check #104323 06/01/2020 06/18/2020 06/18/2020 06/18/2020 6,127.20
20-126741 Gasoline Fuel Inventory Paid by Check #104323 06/03/2020 06/18/2020 06/18/2020 06/18/2020 1,746.45
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 3 $9,473.57
Vendor 48288 - FRONTIER COMMUNICATIONS
MAY3 TELEPHONE Paid by Check #104324 06/01/2020 06/18/2020 06/18/2020 06/18/2020 702.17
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 5 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
55
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48288 - FRONTIER COMMUNICATIONS Totals Invoices 1 $702.17
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC
20-02R Accrued Construction Retainage Paid by Check #104325 05/18/2020 06/18/2020 05/31/2020 06/18/2020 (326.60)
20-02 FLL Sewer PS 6 Upgrade Paid by Check #104325 06/18/2020 06/18/2020 05/31/2020 06/18/2020 6,532.00
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 2 $6,205.40
Vendor 15600 - GRAINGER
9536715346 Grounds & Maintenance Paid by Check #104326 05/19/2020 06/18/2020 05/31/2020 06/18/2020 700.11
9540383834 Buildings Paid by Check #104326 05/22/2020 06/18/2020 05/31/2020 06/18/2020 227.31
9543991559 Grounds & Maintenance Paid by Check #104326 05/28/2020 06/18/2020 05/31/2020 06/18/2020 1,125.87
9546410581 Grounds & Maintenance Paid by Check #104326 05/29/2020 06/18/2020 05/31/2020 06/18/2020 673.39
Vendor 15600 - GRAINGER Totals Invoices 4 $2,726.68
Vendor 48303 - HADRONEX INC
15508 Infiltration & Inflow Paid by Check #104327 06/08/2020 06/18/2020 07/01/2020 06/18/2020 17,364.00
Vendor 48303 - HADRONEX INC Totals Invoices 1 $17,364.00
Vendor 49110 - HATCHBACK CREATIVE
2450 Public Relations Expense Paid by Check #104328 06/06/2020 06/18/2020 05/31/2020 06/18/2020 150.00
Vendor 49110 - HATCHBACK CREATIVE Totals Invoices 1 $150.00
Vendor 48332 - HDR ENGINEERING INC
1200256971 Replace Treatment Plant
Generator
Paid by Check #104329 03/27/2020 06/18/2020 05/31/2020 06/18/2020 3,038.87
1200265306 Replace Treatment Plant
Generator
Paid by Check #104329 05/05/2020 06/18/2020 05/31/2020 06/18/2020 2,477.66
Vendor 48332 - HDR ENGINEERING INC Totals Invoices 2 $5,516.53
Vendor 49409 - CRIS HENNESSEY
MAY 2020 Contractual Services Paid by Check #104330 05/30/2020 06/18/2020 05/31/2020 06/18/2020 55.00
Vendor 49409 - CRIS HENNESSEY Totals Invoices 1 $55.00
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
110496 Service Contracts Paid by Check #104331 06/02/2020 06/18/2020 05/31/2020 06/18/2020 35.79
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $35.79
Vendor 17350 - LAKESIDE NAPA
052520 May 2020 Stmt Paid by Check #104332 05/25/2020 06/18/2020 05/31/2020 06/18/2020 3,811.59
Vendor 17350 - LAKESIDE NAPA Totals Invoices 1 $3,811.59
Vendor 22200 - LANGENFELD TRUE VALUE
MAY2020 May 2020 Stmt Paid by Check #104333 05/31/2020 06/18/2020 05/31/2020 06/18/2020 112.76
Vendor 22200 - LANGENFELD TRUE VALUE Totals Invoices 1 $112.76
Vendor 22550 - LIBERTY UTILITIES
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 6 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
56
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
MAY4 ELECTRICITY Paid by Check #104334 05/31/2020 06/18/2020 06/18/2020 06/18/2020 93,623.48
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $93,623.48
Vendor 17600 - LILLY'S TIRE SERVICE INC
73360 Automotive Paid by Check #104335 05/21/2020 06/18/2020 05/31/2020 06/18/2020 558.88
73362 Automotive Paid by Check #104335 05/22/2020 06/18/2020 05/31/2020 06/18/2020 24.50
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 2 $583.38
Vendor 18150 - MEEKS BUILDING CENTER
MAY2020 May 2020 Stmt Paid by Check #104336 05/31/2020 06/18/2020 05/31/2020 06/18/2020 524.60
Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices 1 $524.60
Vendor 49407 - MATT MORA
29324 Fire Service Capacity Charge Paid by Check #104337 05/31/2020 06/18/2020 05/31/2020 06/18/2020 56.00
Vendor 49407 - MATT MORA Totals Invoices 1 $56.00
Vendor 49273 - NEVADA COUNTY PUBLISHING CO
0000245781 Election Expense Paid by Check #104338 06/10/2020 06/18/2020 05/31/2020 06/18/2020 60.00
Vendor 49273 - NEVADA COUNTY PUBLISHING CO Totals Invoices 1 $60.00
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION
CI-06-3572/04 Wells Paid by Check #104339 05/08/2020 06/18/2020 05/31/2020 06/18/2020 1,517.52
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION Totals Invoices 1 $1,517.52
Vendor 19355 - NEWARK IN ONE
32771143 Repair - Maintenance Water
Tanks
Paid by Check #104340 06/01/2020 06/18/2020 06/18/2020 06/18/2020 460.41
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $460.41
Vendor 49408 - FRANK NIETO
1115 Utility Billing Suspense Paid by Check #104341 06/02/2020 06/18/2020 05/31/2020 06/18/2020 826.20
Vendor 49408 - FRANK NIETO Totals Invoices 1 $826.20
Vendor 40124 - NORTHERN TOOL & EQUIP
44925297 Grounds & Maintenance Paid by Check #104342 05/09/2020 06/18/2020 05/31/2020 06/18/2020 1,795.04
45084927 IBAK Portable Camera System Paid by Check #104342 05/23/2020 06/18/2020 05/31/2020 06/18/2020 838.48
45149675 Grounds & Maintenance Paid by Check #104342 05/30/2020 06/18/2020 05/31/2020 06/18/2020 796.25
Vendor 40124 - NORTHERN TOOL & EQUIP Totals Invoices 3 $3,429.77
Vendor 48315 - O'REILLY AUTO PARTS
MAY2020 May 2020 Stmt Paid by Check #104343 05/28/2020 06/18/2020 05/31/2020 06/18/2020 175.04
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $175.04
Vendor 44607 - OLIN CORPORATION
2834095 Hypochlorite Paid by Check #104344 05/28/2020 06/18/2020 05/31/2020 06/18/2020 4,144.39
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 7 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
57
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,144.39
Vendor 48306 - OUTSIDE TELEVISION
0000034593 Public Relations Expense Paid by Check #104345 04/30/2020 06/18/2020 05/31/2020 06/18/2020 2,011.00
Vendor 48306 - OUTSIDE TELEVISION Totals Invoices 1 $2,011.00
Vendor 41272 - PAC MACHINE CO
79882 Grounds & Maintenance Paid by Check #104346 05/28/2020 06/18/2020 05/31/2020 06/18/2020 1,764.57
Vendor 41272 - PAC MACHINE CO Totals Invoices 1 $1,764.57
Vendor 48839 - KEITH PARR
WWCERT20 Dues - Memberships -
Certification
Paid by Check #104347 05/29/2020 06/18/2020 05/31/2020 06/18/2020 150.00
Vendor 48839 - KEITH PARR Totals Invoices 1 $150.00
Vendor 48875 - PITNEY BOWES GLOBAL FINANCAL SERV LLC
3103984496 Equipment Rental- Lease Paid by Check #104348 05/30/2020 06/18/2020 06/18/2020 06/18/2020 551.76
Vendor 48875 - PITNEY BOWES GLOBAL FINANCAL SERV LLC Totals Invoices 1 $551.76
Vendor 48977 - PONTON INDUSTRIES INC
22136-38866 Replace Final Sampler Paid by Check #104349 06/03/2020 06/18/2020 06/18/2020 06/18/2020 6,882.71
Vendor 48977 - PONTON INDUSTRIES INC Totals Invoices 1 $6,882.71
Vendor 47903 - PRAXAIR 174
96718198 Shop Supplies Paid by Check #104350 05/21/2020 06/18/2020 05/31/2020 06/18/2020 185.05
96737734 Shop Supplies Paid by Check #104350 05/21/2020 06/18/2020 05/31/2020 06/18/2020 133.45
96861642 Shop Supplies Paid by Check #104350 05/28/2020 06/18/2020 05/31/2020 06/18/2020 38.20
96863596 Shop Supplies Paid by Check #104350 06/28/2020 06/18/2020 05/31/2020 06/18/2020 31.42
Vendor 47903 - PRAXAIR 174 Totals Invoices 4 $388.12
Vendor 48553 - RAUCH COMMUNICATION
May-2008 Contractual Services Paid by Check #104351 06/03/2020 06/18/2020 05/31/2020 06/18/2020 112.50
Vendor 48553 - RAUCH COMMUNICATION Totals Invoices 1 $112.50
Vendor 47803 - REDWOOD PRINTING
30920 Office Supplies Paid by Check #104352 05/22/2020 06/18/2020 05/31/2020 06/18/2020 377.13
Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $377.13
Vendor 48144 - RELIANCE STANDARD
JUN-20A LTD/Life Management Payable Paid by Check #104353 06/01/2020 06/18/2020 06/30/2020 06/18/2020 2,413.02
JUN-20B Life Insurance Union/LTD/Board
Payable
Paid by Check #104353 06/01/2020 06/18/2020 06/30/2020 06/18/2020 3,241.80
Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,654.82
Vendor 44227 - RENNER EQUIPMENT CO
Y60849 Grounds & Maintenance Paid by Check #104354 05/30/2020 06/18/2020 05/31/2020 06/18/2020 6,227.73
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Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
58
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44227 - RENNER EQUIPMENT CO Totals Invoices 1 $6,227.73
Vendor 48204 - RF MACDONALD CO
I216085 Pump Stations Paid by Check #104355 05/15/2020 06/18/2020 05/31/2020 06/18/2020 1,637.16
Vendor 48204 - RF MACDONALD CO Totals Invoices 1 $1,637.16
Vendor 47914 - TIM RUTHERFORD
1046 Replace ERP System Paid by Check #104356 05/29/2020 06/18/2020 05/31/2020 06/18/2020 3,281.25
Vendor 47914 - TIM RUTHERFORD Totals Invoices 1 $3,281.25
Vendor 21701 - THE SACRAMENTO BEE
IO4651935 Ads-Legal Notices Paid by Check #104357 05/31/2020 06/18/2020 05/31/2020 06/18/2020 239.26
Vendor 21701 - THE SACRAMENTO BEE Totals Invoices 1 $239.26
Vendor 49403 - RONALD & LOIS SCHILLER
7366 Utility Billing Suspense Paid by Check #104358 05/25/2020 06/18/2020 05/31/2020 06/18/2020 57.18
Vendor 49403 - RONALD & LOIS SCHILLER Totals Invoices 1 $57.18
Vendor 48880 - SHANNON SHANDERA
03384136 Toilet Rebate Program Paid by Check #104359 05/25/2020 06/18/2020 05/31/2020 06/18/2020 74.50
Vendor 48880 - SHANNON SHANDERA Totals Invoices 1 $74.50
Vendor 47832 - SHRED-IT
8129801142 Office Supply Issues Paid by Check #104360 05/22/2020 06/18/2020 05/31/2020 06/18/2020 67.00
Vendor 47832 - SHRED-IT Totals Invoices 1 $67.00
Vendor 49140 - SIERRA BUSINESS COUNCIL
MAY 22020 Contractual Services Paid by Check #104361 06/02/2020 06/18/2020 05/31/2020 06/18/2020 1,000.00
Vendor 49140 - SIERRA BUSINESS COUNCIL Totals Invoices 1 $1,000.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN254159 Monitoring Paid by Check #104362 05/21/2020 06/18/2020 05/31/2020 06/18/2020 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Vendor 49004 - GREG SMITH
WWCERT20 Dues - Memberships -
Certification
Paid by Check #104363 05/20/2020 06/18/2020 05/31/2020 06/18/2020 110.00
Vendor 49004 - GREG SMITH Totals Invoices 1 $110.00
Vendor 43888 - SONSRAY MACHINERY LLC
P22287-07 Automotive Paid by Check #104364 05/28/2020 06/18/2020 05/31/2020 06/18/2020 463.20
Vendor 43888 - SONSRAY MACHINERY LLC Totals Invoices 1 $463.20
Vendor 44577 - SOUNDPROS INC
200522-58 Public Relations Expense Paid by Check #104365 05/22/2020 06/18/2020 05/31/2020 06/18/2020 49.00
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 9 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
59
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44577 - SOUNDPROS INC Totals Invoices 1 $49.00
Vendor 23450 - SOUTH TAHOE REFUSE
60120 Refuse Disposal Paid by Check #104366 06/01/2020 06/18/2020 05/31/2020 06/18/2020 3,154.16
Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 1 $3,154.16
Vendor 45168 - SOUTHWEST GAS
MAY4 NATURAL GAS Paid by Check #104367 05/27/2020 06/18/2020 06/18/2020 06/18/2020 6,112.20
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $6,112.20
Vendor 48511 - SWRCB
CONTI20 Dues - Memberships -
Certification
Paid by Check #104368 06/01/2020 06/18/2020 06/18/2020 06/18/2020 100.00
Vendor 48511 - SWRCB Totals Invoices 1 $100.00
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE
60120 Biosolid Disposal Costs Paid by Check #104369 06/01/2020 06/18/2020 05/31/2020 06/18/2020 10,434.72
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices 1 $10,434.72
Vendor 42489 - TAHOE MOUNTAIN NEWS
MAY2020 Public Relations Expense Paid by Check #104370 05/31/2020 06/18/2020 05/31/2020 06/18/2020 85.00
Vendor 42489 - TAHOE MOUNTAIN NEWS Totals Invoices 1 $85.00
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY
5096528 Buildings Paid by Check #104371 04/29/2020 06/18/2020 05/31/2020 06/18/2020 149.47
5096529 Shop Supplies Paid by Check #104371 05/13/2020 06/18/2020 05/31/2020 06/18/2020 323.09
5096558 Buildings Paid by Check #104371 05/25/2020 06/18/2020 05/31/2020 06/18/2020 1,877.22
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices 3 $2,349.78
Vendor 49405 - GARRICK TERRELL
18122 Fire Hydrant Permits Paid by Check #104372 05/19/2020 06/18/2020 05/31/2020 06/18/2020 2,998.38
Vendor 49405 - GARRICK TERRELL Totals Invoices 1 $2,998.38
Vendor 49343 - THE UNION
0000245921 Ads-Legal Notices Paid by Check #104373 05/31/2020 06/18/2020 05/31/2020 06/18/2020 363.28
Vendor 49343 - THE UNION Totals Invoices 1 $363.28
Vendor 15750 - THOMAS HAEN CO INC
29 LPPS Power/Control Upgrade Paid by Check #104374 05/21/2020 06/18/2020 05/31/2020 06/18/2020 25,000.00
Vendor 15750 - THOMAS HAEN CO INC Totals Invoices 1 $25,000.00
Vendor 48540 - TROXLER ELECTRONIC LABS INC
015234 Shop Supplies Paid by Check #104375 01/10/2020 06/18/2020 05/31/2020 06/18/2020 653.74
015237 Shop Supplies Paid by Check #104375 01/10/2020 06/18/2020 05/31/2020 06/18/2020 1,019.81
Vendor 48540 - TROXLER ELECTRONIC LABS INC Totals Invoices 2 $1,673.55
Run by Theresa Sherman on 06/11/2020 10:27:39 AM Page 10 of 11
Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
60
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48747 - TYLER TECHNOLOGIES INC
045-301262 Replace ERP System Paid by Check #104376 04/30/2020 06/18/2020 05/31/2020 06/18/2020 18,000.00
045-301531 Replace ERP System Paid by Check #104376 04/30/2020 06/18/2020 05/31/2020 06/18/2020 1,280.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 2 $19,280.00
Vendor 43718 - USA BLUE BOOK
248206 Shop Supplies Paid by Check #104377 05/27/2020 06/18/2020 05/31/2020 06/18/2020 1,728.27
250738 Grounds & Maintenance Paid by Check #104377 05/29/2020 06/18/2020 05/31/2020 06/18/2020 2,524.42
Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $4,252.69
Vendor 15169 - USC Foundation Office
17558 Dues - Memberships -
Certification
Paid by Check #104378 06/01/2020 06/18/2020 07/01/2020 06/18/2020 695.00
Vendor 15169 - USC Foundation Office Totals Invoices 1 $695.00
Vendor 25700 - WEDCO INC
621024 FLL Sewer PS 6 Upgrade Paid by Check #104379 05/21/2020 06/18/2020 05/31/2020 06/18/2020 66.59
621696 Small Tools Paid by Check #104379 05/28/2020 06/18/2020 05/31/2020 06/18/2020 15.42
621697 Buildings Paid by Check #104379 05/28/2020 06/18/2020 05/31/2020 06/18/2020 96.39
622310 FLL Sewer PS 6 Upgrade Paid by Check #104379 05/29/2020 06/18/2020 05/31/2020 06/18/2020 171.05
Vendor 25700 - WEDCO INC Totals Invoices 4 $349.45
Vendor 25850 - WESTERN NEVADA SUPPLY
18330393 Saddles & Fittings Inventory Paid by Check #104380 05/26/2020 06/18/2020 05/31/2020 06/18/2020 1,259.33
38330741 Wells Paid by Check #104380 05/26/2020 06/18/2020 05/31/2020 06/18/2020 75.61
38331640 Pipe Inventory Paid by Check #104380 05/26/2020 06/18/2020 05/31/2020 06/18/2020 543.06
38339267 Secondary Equipment Paid by Check #104380 05/29/2020 06/18/2020 05/31/2020 06/18/2020 231.38
18337075 Saddles & Fittings Inventory Paid by Check #104380 06/01/2020 06/18/2020 06/18/2020 06/18/2020 2,905.22
18337079 Boxes-Lids-Extensions Inventory Paid by Check #104380 06/01/2020 06/18/2020 06/18/2020 06/18/2020 1,216.23
18341683 Saddles & Fittings Inventory Paid by Check #104380 06/02/2020 06/18/2020 06/18/2020 06/18/2020 2,141.77
18341702 Small Brass Parts Inventory Paid by Check #104380 06/02/2020 06/18/2020 06/18/2020 06/18/2020 214.06
18337075-1 Saddles & Fittings Inventory Paid by Check #104380 06/04/2020 06/18/2020 06/18/2020 06/18/2020 346.89
18344742 Pipe - Covers & Manholes Paid by Check #104380 06/04/2020 06/18/2020 06/18/2020 06/18/2020 160.73
38344323 Force Mains Paid by Check #104380 06/05/2020 06/18/2020 06/18/2020 06/18/2020 241.27
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 11 $9,335.55
Grand Totals Invoices 169 $720,093.73
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Payment of Claims
Payment Date Range 06/18/20 - 06/18/20
Report By Vendor - Invoice
Summary Listing
61
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and
Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics
Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for
the Central District of California.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
62
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et
al. v. J-M Manufacturing, et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Randy Vogelgesang
Kelly Sheehan
Nick Exline
63