06-04-20206ek'Er 1950 '
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 4, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Sheehan
Via Conference Call: Director Exline
Staff: John Thiel, Paul Hughes, Melonie Guttry, Julie Ryan, Brian Bartlett,
Staff via Conference Call: Shelly Thomsen, Shannon Cotulla, Gary Kvistad, Ivo Bergsohn, Stephen
Caswell, Adrian Combes, Jeff Lee, Doug VanGorden, Trevor Coolidge, Liz Kauffman, Ryan Lee, Heidi
Baugh, Chris Skelly, Jessica Henderson, Brent Goligoski
Guests: Rick Lind
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved VoaelgesangISecond Sheehan/Vogelaesang Yes/Cefalu Yes/Sheehan Yes/Exllne Yes to
approve the Consent Calendar as presented.
a. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES
(Trevor Coolidge, Senior Engineer and Chris Stanley, Manager of Field Operations)
Approved Change Order No. 1 to GB General Engineering Contractor, Inc., to the 2020
Asphalt Patching and Trench Paving Services Contract in the amount of $1,269.
b. SEWER ENTERPRISE 2020121 APPROPRIATIONS SUBJECT TO LIMITATION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3143-20 setting the limitation on Appropriations for Fiscal Year
2020121.
REGULAR BOARD MEETING MINUTES June 4, 2020 PAGE - 2
C. 2020/2021 BULK SODIUM HYPOCHLORITE CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
])Authorized exception to District's Purchasing Policy competitive bidding procedures
due to special circumstances created by the COVID-19 Emergency; and, 2) Authorized staff
to enter into a one-year Contract extension for bulk sodium hypochlorite supplies for Fiscal
Year 2020/2021 with Olin Corporation, dba Olin Chlor -Alkali Products and Vinyls, at $0.809 per
gallon, in the estimated amount of $113,320.67.7.
d. POLYMER CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
Authorized the Contract extension option with Solenis LLC, for Fiscal Year 2020/21 for K292FL
emulsion polymer supplies in the estimated amount of $118,658.61.
e. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT
(Adrian Combes, Senior Engineer)
Approved Proposal to Bay Area Coating Consultants for coating inspection services in the
amount of $12,320.64.
2020 URBAN WATER MANAGEMENT PLAN
(Chris Stanley, Manager of Field Operations)
Authorized staff to publish Request for Proposals for the 2020 Urban Water Management Plan.
g. REGULAR BOARD MEETING MINUTES: May 21, 2020
(Melonie Guttry/ Clerk of the Board)
Approved May 21, 2020, Minutes
ITEMS FOR BOARD ACTION
a. Board Seat Number 2 Appointment (Melonie Guttry, Executive Services Manager/Board Clerk) — President
Vogelgesang reported nine candidates have applied for the Board Vacancy and the Board
needs to provide direction to staff regarding the questions to be asked at the interview on June
11, along with a time limit for the interview. The questions will be sent to the candidates ahead
of time. The Board reviewed a list of seven questions and by consensus, decided to use
Question Numbers one and seven. Attorney Kvistad stated Board Members planning to call in
for the June 11 meeting, should send their ballot selections via email to the Clerk of the Board for
voting purposes. The Board further discussed the length of term for the Board Member who is
elected in November. Attorney Kvistad and Melanie Guttry will work together with the EI Dorado
County Elections Department for consistency and necessary adjustments.
b. Groundwater Management Plan Update (Ivo Bergsohn, Hydrogeologist) - IVO Bergsohn provided a
PowerPoint Presentation regarding The Groundwater Management Plan.
Moved Voaelaesona/Second Sheehan/Voaelaesano Yes/Cefalu Yes/Sheehan Yes/Exllne Yes
to authorize the District to enter into the Second Amended and Restated Memorandum of
Understanding with the EI Dorado County Water Agency to formalize the District's and EI
Dorado County Water Agency's Agreement to continue to cooperatively and sustainably
manage groundwater resources within the Tahoe South Subbasin and to jointly implement the
Department of Water Resources Approved Alternative in accordance with the Sustainable
Groundwater Management Act.
REGULAR BOARD MEETING MINUTES June 4, 2020 PAGE - 3
C. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelaesang YeslCefalu Yes/Sheehan YeslExline Yes to
approve Payment of Claims in the amount of $1,405,174.46.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported EI Dorado County Water Agency is coordinating a financial framework
advisory group that she will participate on. There is a meeting scheduled for June 16, 2020, and she
will share information with staff when it is made available.
GENERAL MANAGER REPORT:
John Thiel reported on two items,
Provided a staffing update, including temporary and permanent hiring needs
EI Dorado County and the City of South Lake Tahoe are reopening in various stages. The
District continues to connect with Barton Hospital who recommends a phased approach to
reopening and is reporting very few cases in town. The District remains healthy with no
confirmed COVID cases. The District remains cautious, at Risk Level 3, keeping office staff
working remotely and field crews separated. Field crews will begin working 12 hour shifts, three
days per week starting June 11, until there is a solid read on the community's health. Staff
recognizes and appreciates the Board's support throughout COVID-19. The District is striving to
keep staff safe and healthy, while maintaining high levels of service.
Customer bills are due the end of June and the Board may wish to waive late fees again for
this quarter.
STAFF/ATTORNEY REPORTS:
Nothing to report
ADJOURNMENT: 2:42 p.m.
16�klpo (Irrk Jf
Mel nie Gutt , Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District