District Board Agenda Packet 05-21-2020
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, May 21, 2020 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Pursuant to the Governor’s Executive Order N-29-20
the South Tahoe Public Utility District Board of Directors may participate via teleconference.
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
Public Participation
In accordance with Executive Order N-29-20, the District Board Room will be closed to members of
the public and all public participation will be handled remotely through the GoToMeeting
Conference Call listed below.
GoToMeeting Conference
Call Information
Meeting URL:
https://global.gotomeeting.com/join/347823557
Access Code: 347-823-557
Dial by Phone (Choose One):
United States (Toll Free): 1 866 899 4679
United States: +1 (669) 224-3319
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
REGULAR BOARD MEETING AGENDA – May 21, 2020 PAGE – 2
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Tribute to Director James Jones (John Thiel, General Manager)
Adopt Resolution No. 3139-2020 in Tribute of Director James Jones.
b. Board Seat Number 2 Appointment (Melonie Guttry, Executive Services Manager, Clerk of the Board)
(1) Authorize changes to Board Policy Section 2020.80; (2) Authorize posting Notice of
Vacancy for South Tahoe Public Utility District Board Seat Number 2; and (3) Approve
the schedule for filling the vacancy.
c. Groundwater Management Plan Update (Ivo Bergsohn, Hydrogeologist)
(1) Hold a Public Hearing at 2:05 p.m. to receive public comments; and, (2) Adopt
Resolution No. 3140-20 establishing the South Tahoe Public Utility District’s intention to
draft an update to the 2014 Groundwater Management Plan for the South Tahoe
Public Utility District Groundwater Sustainability Agency.
d. Fiscal Year 2020/21 Sewer Enterprise Fund Budget (Paul Hughes, Chief Financial Officer)
Adopt Resolution No. 3141-20 adopting the Fiscal Year 2020/21 Sewer Enterprise Fund
Budget, and authorize staff to incorporate any adjustments or changes necessary as a
result of Board action.
e. Fiscal Year 2020/21 Water Enterprise Fund Budget (Paul Hughes, Chief Financial Officer)
Adopt Resolution No. 3142-20 adopting the Fiscal Year 2020/21 Water Enterprise Fund
Budget, and authorize staff to incorporate any adjustments or changes necessary as a
result of Board action.
f. Temporary Engineering Internship (Brent Goligoski, Associate Engineer)
Approve the extension of two existing Engineering Interns through June 30, 2020, in an
amount not to exceed $16,857.
g. Laboratory Summer Intern (Dan Arce, Laboratory Director)
Approve the hiring of one temporary Laboratory Intern position in an amount not to
exceed $12,000.
h. Environmental Policy (Shelly Thomsen, Public Affairs and Conservation Manager)
Adopt the District’s Environmental Policy.
i. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $892,958.38.
REGULAR BOARD MEETING AGENDA – May 21, 2020 PAGE – 3
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
a. Board Member Appointment – Operations Committee
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. COVID -19 Response and Recovery
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
05/07/2020 – 12:00 p.m. Finance Committee Meeting at the District
05/07/2020 – 2:00 p.m. Regular Board Meeting at the District
05/13/2020 – 10:00 a.m. El Dorado County Water Agency Meeting in Placerville
05/18/2020 – 3:30 p.m. Operations Committee Meeting at the District
Future Meetings/Events
05/25/2020 – Memorial Day Holiday District Offices Closed
06/04/2020 – 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
ADJOURNMENT (The next Regular Board Meeting is Thursday, June 4, 2020, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – May 21, 2020 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, May 21, 2020
ITEMS FOR CONSENT
a. 2018 MARLETTE WATERLINE REPLACEMENT PROJECT
(Julie Ryan, Engineering Department Manager)
(1) Approve Change Order No. 2 to Thomas Haen Company, Inc.; and, (2) Approve Project
Closeout Agreement and Release of Claims with Thomas Haen Company, Inc., for the 2018
Marlette Waterline Replacement Project.
b. 2020 HEAVENLY TANK IMPROVEMENTS PROJECT - SITE USE AGREEMENT
(Adrian Combes, Senior Engineer)
Approve the Site Use Agreement between The Vail Corporation and South Tahoe Public Utility
District.
c. REGULAR BOARD MEETING MINUTES: May 7, 2020
(Marla Sharp/Assistant Clerk of the Board)
Approve May 7, 2020 Minutes.
Julie Ryan
Page 2
May 21, 2020
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: 2018 Marlette Waterline Replacement Project
REQUESTED BOARD ACTION: (1) Approve Change Order No. 2 to Thomas Haen
Company, Inc.; and, (2) Approve Project Closeout Agreement and Release of Claims
with Thomas Haen Company, Inc., for the 2018 Marlette Waterline Replacement
Project.
DISCUSSION: (1) Change Order No. 2 includes 13 items balancing quantities for existing
bid items to reflect the actual quantities installed, 2 items balancing dollar values for
time-and-materials work performed, and 2 items adding extra work to the project
scope.
A-M) These 13 items of the Change Order adjust the quantities paid under the Contract
to reflect the actual installed quantities for these Unit Price bid items. After balancing
the quantities, the Contract Amount will be increased by $5,236.
N) Bid Item 24 of the Contract provided for $25,000 worth of extra work to address
unknown conditions discovered during the course of the Project. The additional work
was performed on a time-and-materials basis, and consisted primarily of relocating an
existing underground cable TV conduit, repairing and replacing an unmarked sewer
lateral, and standby time waiting for Southwest Gas to respond to repair an unmarked
gas service that was hit during construction. A total of $9,887.84 of cost was incurred,
resulting in a decrease in the Contract Amount of $15,112.16.
O) Item 25 of Contract was added under Change Order No. 1 to provide $300,000 for
the relocation of private water services from the 2 inch backyard mains (being
replaced on this Project) to the new 6 inch water mains. The work to relocate 56
private water services was performed on a time-and-materials basis for a total cost of
$287,798.79 (approximately $5,140/service), resulting in a decrease in the Contract
Amount of $12,201.21.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
1
Julie Ryan
Page 2
May 21, 2020
P)During construction, staff identified 5 existing fire hydrants in the vicinity of the project
area that were in need of replacement. These fire hydrants, while currently
operational, are manufactured by Greenberg and replacement parts are no longer
available. Rather than risk having them not operate when needed, or cause an
emergency repair in the future, staff directed the Contractor to remove and replace
them on a time-and-materials basis for a total cost to the District of $23,117.90
($4,623.58 each).
Q)The Contract drawings purposefully excluded direction to the contractor to
abandon the 2 inch backyard mains at the end of the Project, because staff expected
that they would need to remain in service after the contractor had demobilized,
allowing customers who opted out of having the District relocate their water services
completed their own transfers. This additional time was not needed, and so staff
directed the contractor to abandon the old mains on a time-and-materials basis for an
additional cost to the District of $6,050.09.
Change Order No. 2 increases the Contract Price from $1,093,627 to $1,100,717.62. The
Engineer’s Estimate for this Work was $1,160,000.
(2) With Board approval, staff filed the Notice of Completion (NOC) with El Dorado
County on March 6, 2020. El Dorado County recorded the NOC on March 10, 2020. The
30-day Stop Notice filing period ended on April 9, 2020. No Stop Notices were filed
within the filing period. With authorization of Change Order No. 2, Thomas Haen
Company, Inc., will have met all the requirements of the Contract. Staff recommends
approval of the Project Closeout Agreement and Release of Claims.
SCHEDULE: As soon as possible
COSTS: $7,090.62
ACCOUNT NO: 2030-7020/15W011
BUDGETED AMOUNT AVAILABLE: $198,705
ATTACHMENTS: Change Order No.2 and Project Closeout Agreement
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
2
1
CHANGE ORDER NUMBER 02
Project: 2018 MARLETTE WATERLINE REPLACEMENT
PROJECT
Contractor: THOMAS HAEN COMPANY
Date: 5.21.2020 PO #: 18-93
The Contract Shall Be Changed As Follows:
A. Amend Bid Item 6 to reflect a decrease in the number of linear feet of 6-inch water
main from 1109 linear feet (LF) to 1098 LF, the actual footage installed. At the
contract rate of $97.00 per linear foot, the reduction in the Contract quantity results
in a credit to the District in the amount of $1,067.00.
TOTAL FOR ITEM A IS <$1,067.00>
TOTAL FOR CHANGE ORDER NUMBER 2 IS
A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P+Q+R = <$4,909.38>
Dollar Amounts Contract Time
Original Contract $793,627.00 95 Calendar Days
Previous Change Orders $300,000.00 424 Calendar Days
Current Contract $1,093,627.00 519 Calendar Days
THIS CHANGE ORDER $7,090.62 0 Calendar Days
New Contract Total $1,100,717.62 519 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of
the change(s) described, unless specifically noted in individual description(s).
Date:____________________
Authorized By STPUD Board President
Date:_____________________
Accepted By Contractor
Date:_____________________
Reviewed By
3
2
B. Amend Bid Item 7 to reflect a decrease in the number of ¾” single water services
from 20 to 18, the actual number of services installed. At the contract rate of
$1,790.00 per each, the reduction in the Contract quantity results in a credit to the
District in the amount of $3,580.00.
TOTAL FOR ITEM B IS <$3,580.00>
C. Amend Bid Item 8 to reflect an increase in the number of 1” services for a double ¾”
connection from 19 to 20, the actual number of services installed. At the contract
rate of $1,950.00 per each, the increase in the Contract quantity results in an
additional cost to the District in the amount of $1,950.00.
TOTAL FOR ITEM C IS $1,950.00
D. Amend Bid Item 9 to reflect a decrease in the number of ¾” water meter installations
on single water service from 109 to 108, the actual number of water meters installed.
At the contract rate of $1,975.00 per each, the reduction in the Contract quantity
results in a credit to the District in the amount of $1,975.00.
TOTAL FOR ITEM D IS <$1,975.00>
E. Amend Bid Item 10 to reflect a decrease in the number of locations requiring traffic-
rated installations on ¾” meters from 29 to 24, the actual number of traffic-rate
installations installed. At the contract rate of $600.00 per each, the reduction in the
Contract quantity results in a credit to the District in the amount of $3,000.00.
TOTAL FOR ITEM E IS <$3,000.00>
F. Amend Bid Item 11 to reflect a decrease in the number of locations requiring
increased excavation depth for non-traffic-rated installations, from 8 to 1, the actual
number of deep installation locations. At the contract rate of $300.00 per each, the
reduction in the Contract quantity results in a credit to the District in the amount of
$2,100.00.
TOTAL FOR ITEM F IS <$2,100.00>
G. Delete Bid Item 12 to omit all labor, equipment, materials, and subcontractor costs,
for work not performed to increase excavation depth for traffic-rated installations,
resulting in a credit to the District of $3,000.00.
TOTAL FOR ITEM G IS <$3,000.00>
H. Amend Bid Item 13 to reflect an increase in the number of locations requiring ¾”
single service valve replacements from 13 to 22, the actual number for single service
valve replacements installed. At the contract rate of $1,000.00 per each, the
increase in the Contract quantity results in an additional cost to the District in the
amount of $9,000.00.
TOTAL FOR ITEM H IS $9,000.00
4
3
I. Amend Bid Item 14 to reflect a decrease in the number of locations requiring ¾”
double service valve replacements from 2 to 1, the actual number of double service
valve replacements installed. At the contract rate of $1,100.00 per each, the
reduction in the Contract quantity results in a credit to the District in the amount of
$1,100.00.
TOTAL FOR ITEM I IS <$1,100.00>
J. Amend Bid Item 15 to reflect a decrease in the number of locations requiring a fire
hydrant installed on a new main from 5 to 4, the actual number of fire hydrants
installed on new main. At the contract rate of $8,500.00 each, the reduction in the
Contract quantity results in a credit to the District in the amount of $8,500.00.
TOTAL FOR ITEM J IS <$8,500.00>
K. Amend Bid Item 21 to reflect a 1,718 square foot decrease in the area of 4” trench
patch asphalt from 2,787 to 1,069, the actual quantity of 4” trench patch installed. At
the contract rate of $9.00 per square foot, the reduction in the Contract quantity
results in a credit to the District in the amount of $15,462.00.
TOTAL FOR ITEM K IS <$15,462.00>
L. Amend Bid Item 22 to reflect a 1,888 square foot decrease in the area of 2” mill and
overlay asphalt from 6,934 to 5,046, the actual quantity of 2” mill and overlay
installed. At the contract rate of $7.00 per square foot, the reduction in the Contract
quantity results in a credit to the District in the amount of $13,216.00.
TOTAL FOR ITEM L IS <$13,216.00>
M. Amend Bid Item 23 to reflect a 2,627 square foot increase in the area of 3”
miscellaneous asphalt patch paving from 156 to 2,783, the actual area of 3” patch
paving installed. At the contract rate of $18.00 per square foot, the increase in the
Contract quantity results in an additional cost to the District in the amount of
$47,286.00.
TOTAL FOR ITEM M IS $47,286.00
N. Decrease Bid Item 24 by $15,112.16 to reflect actual work performed in response to
unanticipated conditions, as documented in Time and Materials submissions 1, 3, 6,
7, and 13 (attached).
TOTAL FOR ITEM N IS <$15,112.16>
O. Decrease Item 25 by $12,201.21 to reflect actual work performed to relocate private
water services, as documented in Time and Materials submissions 5, 10, 12 and
16.2 (attached).
TOTAL FOR ITEM O IS <$12,201.21>
5
4
P.Amend Bid Item 16 to include all labor, equipment, materials, and subcontractor
costs incurred to remove and replace five (5) existing fire hydrants on existing mains
in the vicinity of the project area, as directed by the District in Design Construction
Memorandum #1, Item 3, dated May 31, 2018. This work, documented under Time
and Materials submissions 2, 4, 9, 11, 14 and 15 (attached) for a total cost of
$23,117.91, equates to a unit price of approximately $4,623.58 per each. This
addition to Bid Item 16 increases the Contract Total by $23,117.90.
TOTAL FOR ITEM P IS $23,117.90
Q. Amend Bid Item 6 to include all labor, equipment, materials, and subcontractor costs
incurred to abandon the existing 2” water mains at four locations, after the New 6”
Water Main has been installed, tested and put into service, as directed by the District
in Design Construction Memorandum #2, dated May 4, 2020. This work,
documented under Time and Materials submissions 8 and 17 (attached) for a total
cost of $6,050.09.
TOTAL FOR ITEM Q IS $6,050.09
TOTAL FOR CHANGE ORDER 2 IS
A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P+Q = $7,090.62
6
1
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California,
this 21st day of May, 2020 by and between South Tahoe Public Utility District, hereinafter
referred to as "DISTRICT", and Thomas Haen Company, Inc., hereinafter referred to as
"CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
1. That the undersigned, as the authorized representative of CONTRACTOR, for and in
consideration of Seven Hundred Ninety-Three Thousand Six Hundred Twenty-Seven
Dollars and zero cents ($793,627.00), contract amount, and the sum of Three
Hundred Seven Thousand Ninety Dollars and Sixty-Two Cents ($307,090.62) for said
Contract Change Orders Nos. 1 and 2, receipt of which is hereby acknowledged, has
submitted waivers from all subcontractors and suppliers in the form required by Civil
Code §8132 - 8138, and does hereby and for each of its successors, assigns and
partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY
DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors,
assigns, officers, agents, servants, and employees, from any and all rights, claims,
demands, debts, obligations, liabilities, actions, damages, costs, expenses and other
claims whatsoever, which might have been asserted against DISTRICT by reason of
any matter or thing which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
April 19, 2018 for Purchase Order No. 2018-93 DISTRICT project described
as the 2018 Marlette Waterline Replacement Project.
B. Change Order Nos. 1 and 2 as approved by the parties, pertaining to
Purchase Order No. 2018-93 and shown in Payment Request No. 8, dated
June 4, 2020.
2. That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR’s completion of Purchase Order No. 2018-93
does hereby and for each of its successors, and assigns, releases, acquits and
forever discharge Thomas Haen Company, Inc., and each of its successors, assigns,
officers, agents, servants, and employees, and sureties from any and all rights,
claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever
which might have been asserted against CONTRACTOR, except for the rights
accruing to the DISTRICT in California Code of Civil Procedure Section 337.15,
Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning
or Construction of Improvements to Real Property," which rights are specifically not
released, and except for warranties and sureties provided by reason of any matter or
thing which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
April 19, 2018 for Purchase Order No. 2018-93 DISTRICT project described
as the 2018 Marlette Waterline Replacement Project.
B. Change Order Nos. 1 and 2 as approved by the parties, pertaining to
Purchase Order No. 2018-93 and shown in Payment Request No. 8 dated
June 4, 2020.
7
2
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the
DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its
surety in respect to any portions of the Specifications for Purchase Order No 2018-
93.
4. The DISTRICT has received no claims from the CONTRACTOR.
5. The DISTRICT filed and recorded a NOTICE OF COMLETION with the El Dorado
County Recorder on March 10, 2020 as such the statutory lien period expired on April
9, 2020.
6.
Original Contract amount $793,627.00
Total Change Order Amount $307,090.62
Less: Amount Previously Paid
(Request Nos. 1 through 7)
$945,866.22
Retainage $55,035.88
BALANCE: $154,851.40
The retainage will be released to the CONTRACTOR at the expiration of the lien period 35
(thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado
County Recorder or when all liens have been released, whichever last occurs. Release
pursuant to this agreement shall not apply to CONTRACTOR’s rights to the presently
retained amount until such time as such amounts are received in full by CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time
of performance for Purchase Order No. 2018-93 after the execution of change orders
shall be as follows:
Original Contract Price $793,627.00
Original Calendar Days 95
Total Adjusted Price $1,100,717.62
Total Adjusted Calendar Days 519
8. It is understood and agreed by the undersigned’s that the facts with respect to which
the foregoing Release is given may hereafter turn out to be other than or different
from the facts in that connection now known to be or believed by said undersigned’s
to be true, and the undersigned’s hereto expressly assume the risk of the facts
turning out to be different than they now so appear, and agree that the foregoing
Release shall be, in all respects, effective and not subject to termination or recession
by any such difference in facts and undersigned’s hereby expressly waive any and all
rights the undersigned’s have or may have under California Civil Code Section 1542,
which provides as follows:
"A general release does not extend to claims which the creditor does not know
or suspect to exist in his favor at the time of executing the Release which if
known by him must have materially affected his settlement with the debtor."
8
3
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be
construed as an admission or admissions of liability on the part of either party and
that the parties deny liability hereof. The undersigned’s agree that they will forever
refrain and forebear from commencing, instituting or prosecuting any lawsuit, action
or other proceeding against the other party based on, arising out of, or in any way
connected with the subject matter of this Release.
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those
of its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the
CONTRACTOR has not heretofore assigned or transferred or purported to assign or
transfer to any person, firm, corporation, association or entity any of the rights, claims,
warranties, demands, debts, obligations, liabilities, actions, damages, costs,
expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify
and hold harmless the DISTRICT against, without limitation, any and all rights, claims,
warranties, demands, debts, obligations, liabilities, actions, damages, costs,
expenses and other claims, including attorney's fees, arising out of or connected with
any such assignment or transfer or purported assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of their
own choice in connection with the preparation and execution of this Closeou t
Agreement and Release of Claims. The undersigned acknowledge and represent that
they understand and voluntarily consent and agree to each and every provision
contained herein.
13. The undersigned further declare and represent that no promise, inducement or
agreement, not herein expressed, have been made to the undersigned and that this
Release contains the entire agreement among the parties hereto and that the terms
of the Release are contractual and not a mere recital.
14. The persons executing this Closeout Agreement and Release of Claims represent
and warrant to the other party that the execution and performance of the terms of this
Release have been duly authorized by all requisite corporate, partnership, individual,
or other entity requirements and that said persons have the right, power, legal
capacity and authority to execute and enter in the Closeout Agreement and Release
of Claims.
JOHN A. THIEL, P.E., M.B.A.,GENERAL MANAGER DATED
ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED
ROBERTY HAEN, VICE-PRESIDENT DATED
THOMAS HAEN COMPANY, INC.
9
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: 2020 Heavenly Tank Improvements Project - Site Use
Agreement
REQUESTED BOARD ACTION: Approve the Site Use Agreement between The Vail
Corporation and South Tahoe Public Utility District.
DISCUSSION: The Board approved the award of the 2019 Heavenly Tank Improvements
Project at the June 6, 2019, meeting. The interior recoating was completed last year
and the exterior coating will be completed this year during the 2020 construction
season. The District’s existing easement allows for work at the tank site; however, due to
the limited space at the tank site for staging of materials and equipment, District staff
has pursued a Site Use Agreement with The Vail Corporation for the following:
• Use of a portion of the California Lodge lower parking lot for staging
• Access to on-mountain roads for travel to Heavenly Tank
Per the attached Site Use Agreement, the Site Use Fee has been waived. However,
there is a section in the Agreement that allows for reimbursement of any costs incurred
by The Vail Corporation related to the permitted use. Any costs incurred by the District
will be passed on to the contractor.
SCHEDULE: Upon Board approval
COSTS: None Expected
ACCOUNT NO: 2030-8930
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Site Use Agreement
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
10
Rev.082119
SITE USE AGREEMENT
This Site Use Agreement (“Agreement”) is made on _____________, 20___ (“Effective
Date”) between The Vail Corporation, a Colorado corporation, or the applicable affiliate
(“Company”) and the company or organization whose information appears on Exhibit A
(“Permittee”).
BACKGROUND
A. Company and/or its affiliates own or operate certain ski resorts and lodging
properties throughout the United States (each, a "Resort").
B. Permittee desires to access certain portions of property located at the Resort (the
“Premises”) as more particularly set forth on Exhibit A.
AGREEMENT
The parties agree:
1. SCOPE OF USE. Permittee may access the Premises solely for the purposes described
on Exhibit A (“Permitted Use”). Permittee, with Company’s prior written approval, may erect
certain temporary structures as necessary or desirable in connection with the Permitted Use. The
Permitted Use is limited to the Premises and does not include any other property owned or
operated by Company without Company’s prior written consent. Permittee is specifically
prohibited from selling or serving beer, wine or spirituous liquors, unless Permittee has
separately contracted with Company food and beverage services. If applicable, Company or its
affiliate will be responsible for providing, serving, dispensing, selling or otherwise distributing all
alcoholic beverages on the Premises and will be responsible for controlling the Premises in
accordance with applicable liquor laws.
2. PERMITTEE’S OBLIGATIONS.
2.1. In connection with the Permitted Use, Permittee will use its best efforts to ensure
the Premises are maintained in a clean and presentable condition acceptable to Company and
the Permitted Use will not interfere in any manner with Company’s use of the Premises.
Permittee will comply with all Company instructions with respect to the Permitted Use and will
use its best efforts to (i) avoid damage to vegetation and landscaping; and (ii) maintain
adequate control of erosion, runoff and drainage. Permittee will not cause or allow disruption of
or interference with pedestrian or vehicular traffic within the Premises or the Resort without
Company’s prior written approval.
2.2. Permittee will remove, or cause the removal of, all materials, supplies, equipment
and other property and items brought onto the Premises by Permittee in connection with this
Agreement (including, without limitation, any refuse dumpster and construction fencing).
2.3. Permittee will restore, or cause the restoration of, any affected portions of the
Premises to substantially the same condition in which they were found on the Effective Date,
including, without limitation, policing of those areas as necessary to remove waste materials,
rubbish, debris, or inordinate dirt or dust, and other actions as necessary or appropriate to leave
those areas in a good, sightly condition.
April 30th 20
11
Rev.082119 2
2.4. As part of the necessary restorations, and as and to the extent required by the
Company, Permittee will complete, or cause the completion of, any remaining replacements of
trees, vegetation or other objects removed or damaged in connection with the Permitted Use.
Permittee will also repair any paving or other improvements or structures which are damaged or
altered in connection with the Permitted Use.
2.5. Permittee understands and acknowledges that hazardous substances are not
allowed to be brought onto or discharged at the Premises by Permittee or any other party
entering the Premises in connection with the Permitted Use. If any hazardous substances
(including without limitation petroleum products) are brought onto or discharged at the Premises
in violation of this Section, Permittee will be solely responsible for all clean-up and remediation
in accordance with all applicable laws and regulations, including without limitation,
environmental laws and regulations. The Permittee will immediately notify the Company if any
hazardous substances are brought onto or discharged at the Premises, and will indemnify and
defend Company against all claims resulting from the same.
3. SITE USE FEE; PAYMENT. Unless otherwise agreed to in writing by the parties,
Permittee is responsible for all costs associated with the Permitted Use. Upon execution of this
Agreement, Permittee will pay the site use fee (the “Site Use Fee”) set forth on Exhibit A, if
any. If Company incurs any costs related to the Permitted Use, Company will submit an invoice to
Permittee, and Permittee will pay the invoice upon receipt. Any invoice not paid when due will
accrue interest at the rate of 18% per annum from the date of invoice until the account is paid in
full. Permittee will pay all costs and expenses Company may incur in connection with the
collection of Permittee’s delinquent account including reasonable attorneys’ fees, court costs
and agency fees.
4. INTELLECTUAL PROPERTY. Company’s trademarks, names, logos and other
intellectual property (collectively, the “Company IP”) are the sole property of Company or its
subsidiaries and affiliates and, except as specifically authorized by this Agreement, Permittee
does not have any right, title or interest in any of the Company IP. Permittee acknowledges that
(i) all of the Company IP have great value and good will; and (ii) if Permittee breaches this
Section, injury to Company would be irreparable and injunctive relief to protect Company’s
interests would be appropriate, without limiting Company’s other remedies allowed by law.
Permittee will not use any Company IP without obtaining prior written permission from Company.
Any Company trademarks used by Permittee must be accompanied by adequate notification of
Company’s ownership including proper usage of the ™ and/or the ® symbols, as appropriate.
5. INSURANCE.
5.1. Permittee will carry and maintain, at its sole cost, the following insurance policies
with insurance companies with an AM Best Rating of no less than A- VII and on forms satisfactory
to Company:
(i) Commercial general liability insurance in an occurrence format in an
amount of $1,000,000 per occurrence and $2,000,000 in the aggregate, covering liability
arising out of premises operations, personal and advertising injury, products-completed
operations, contractual liability and independent contractors. This policy must not contain
any participant or spectator exclusions.
(ii) if the Permitted Use requires Permittee’s use of a vehicle other than in a
parking lot, commercial or comprehensive auto liability insurance with a limit of insurance
no less than $1,000,000 combined single limit each accident for bodily injury and property
damage covering “any auto” whether owned, non-owned, scheduled, leased or hired.
(iii) Workers’ Compensation insurance if required by applicable law.
12
Rev.082119 3
5.2. Permittee’s insurance required by subsections (i) and (ii) will be primary and non-
contributory to any insurance held by Company and its affiliates and, except for Workers’
Compensation, the policies will include a waiver of subrogation and will name Company and the
Forest Service, if applicable, as additional insured. Permittee will (i) provide Company with
certificates of insurance evidencing the policies listed above upon execution of this Agreement;
and (ii) provide Company with a copy of any carrier notice of cancellation or notice of material
changes to policy conditions within five business days after the notice is received.
6. SUBCONTRACTORS. If Permittee engages any subcontractors in connection with this
Agreement, Permittee will contractually obligate those subcontractors to comply with the terms of
this Agreement.
7. INDEMNIFICATION. Permittee will defend and indemnify Company each of its affiliated
entities, and their respective employees, officers, directors, owners, agents and assignees and
each of their successors-in-interest (each, an “Indemnified Party”) from all losses, damages or
liabilities in any way arising from Permittee or its subcontractors’ use of the Premises or their
acts or omissions. Permittee releases and will indemnify each Indemnified Party from liability for
any injuries and losses to Permittee or its employees, officers, directors, owners, affiliates,
agents and assignees and each of their successors-in-interest in any way arising from this
Agreement except to the extent arising from an Indemnified Party’s gross negligence or willful
misconduct. Upon notice from an Indemnified Party claiming indemnity for a claim or
threatened claim, and upon Company’s written request, Permittee will assume defense of the
claim and retain counsel reasonably satisfactory to Indemnified Party. Indemnified Party will
cooperate as reasonably requested in the defense and any costs and expenses incurred by
Indemnified Party will be reimbursed by Permittee. Permittee will have the sole authority to
settle any indemnified claim; provided, however, that Permittee will first obtain written consent
from Company for any settlement that requires an Indemnified Party to pay any money, or take,
or refrain from taking, any action. Company may participate in the defense of any indemnified
claim with counsel of its choice, at its own expense If Permittee does not assume defense of the
claim, Indemnified Party may retain counsel of its choice at Permittee’s expense and
Indemnified Party will have control over the defense and authority to resolve the claim. This
Section will survive any termination or expiration of this Agreement.
8. LICENSES, APPROVALS AND PERMITS. Unless otherwise agreed in writing by the
parties, Permittee must obtain, at its own cost, all licenses or permits that may be required in
connection with the Permitted Use. If the Permitted Use is related to a construction project, the
Permittee will secure and provide copies to Company of all licenses, permits and approvals
required by law or any governmental or regulatory agencies applicable to the Permitted Use in
connection with the construction project. Such licenses, permits and approvals will be in the
form and substance reasonably satisfactory to Company. Any violation of this Section will be
grounds for immediate termination of this Agreement.
9. TERM; TERMINATION. This Agreement starts on the Effective Date and will expire at the
conclusion of the Permitted Use as set forth on Exhibit A (the “Term”). Company may terminate
this Agreement for any reason by providing seven days’ prior written notice to Permittee. At the
end of the Term or upon termination of this Agreement for any reason, Permittee will vacate the
Premises. At the end of the Term, at the direction of Company, Permittee will, at its expense,
take all action necessary to return the Premises to the condition it was in at the start of the
Permitted Use.
10. EQUIPMENT. Permittee may use its own equipment in connection with the Permitted
Use; provided, that Permittee will bear the burden of all misuse or wear and tear and risks of loss
13
Rev.082119 4
or damage to its equipment used in connection with this Agreement or brought onto the Premises
for any purpose.
11. GENERAL PROVISIONS.
11.1. Publicity. Permittee may not issue a press release or make a public statement
concerning this Agreement or its subject matter without the prior written approval of Company’s
Vice President of Communications.
11.2. Compliance with Law. Permittee will comply with all applicable laws, ordinances,
rules and regulations applicable to the Permitted Use and will comply with all Resort policies in
effect during the Term. Without limitation on the foregoing, Permittee specifically agrees that
Permittee will be solely responsible for complying with the Occupational Safety and Health Act,
and any similar federal, state or local laws, rules and regulations pertaining to workplace safety.
11.3. Authority. Each party warrants that (i) it has the authority to enter into and
perform this Agreement; and (ii) execution or performance of this Agreement does not breach
any other agreement.
11.4. Force Majeure. Neither party will be deemed to be in default for any delay or
failure to perform any of its obligations under this Agreement to the extent that the delay or failure
to perform results directly from an occurrence that is not reasonably foreseeable, caused by, or
under the control of, the performing party, and occurs despite reasonable efforts to prevent, avoid,
delay or mitigate the effect of that occurrence, including (i) acts of God, fire, flood, explosion or
extraordinary and destructive weather conditions directly affecting the performing party; (ii)
injunctions; (iii) restraint or acts of domestic government; or (iv) terrorism, war, sabotage,
vandalism, accident, civil disorder or riots occurring within the United States or directly affecting
the performing party.
11.5. Governing Law; Jurisdiction and Venue. This Agreement, and all claims that arise
out of or relate to this Agreement, will be governed by the laws of the State where the applicable
Resort is located, including its statutes of limitations, without regard to conflicts of laws principles.
Exclusive jurisdiction and venue for any legal action under this Agreement is the State District
Court or the U.S. District Court in whose county or district the Resort is located.
11.6. Jury Waiver. To the extent permitted by applicable law, each party
unconditionally waives its rights to a jury trial of any claim arising out of this Agreement. The
scope of this waiver is intended to be all-encompassing of any disputes that may be filed in any
court. This waiver is irrevocable and may not be modified either orally or in writing. In the event
of litigation, this Agreement may be filed as a written consent to a trial by the court.
11.7. Remedies Cumulative; Waiver. The rights and remedies in this Agreement are
cumulative and are in addition to all rights and remedies available under law (unless waived in
this Agreement). By exercising any right or remedy a party does not waive any other available
right or remedy. No provision of this Agreement will be deemed to have been waived, unless
the waiver is in writing and signed by both parties. No waiver by either party at any one time will
constitute an ongoing waiver or a waiver of the same provision at any other time.
11.8. Severability. If any provision of this Agreement is deemed to be illegal, invalid, or
unenforceable, that provision will be excluded to the extent of the invalidity or unenforceability,
and all other provisions will remain in full force and effect. To the extent permitted, the invalid or
unenforceable provision will be deemed replaced by a provision that is valid and enforceable
and that comes closest to expressing the intention of the invalid or unenforceable provision.
14
Rev.082119 5
11.9. Attorneys' Fees. If a party substantially prevails in any legal action under this
Agreement the non-substantially prevailing party must pay the reasonable attorneys' fees,
experts’ fees, costs and expenses of the substantially prevailing party.
11.10. Notices. All notices under this Agreement will be in writing and delivered to the
notice address below: (i) by registered, express, or certified mail; (ii) by courier or messenger
service; or (iii) by electronic mail with acknowledgement of receipt. Notice is deemed given on
the date received or, if acceptance is refused, the date of attempted delivery. Either party may
change its notice address by following the requirements in this Section.
If to Company: the applicable Resort as listed on Exhibit A
With a copy to: Vail Resorts Management Company
Attn: Legal Dept., Box I-88
390 Interlocken Crescent
Broomfield, Colorado 80021
E-mail: legalnotices@vailresorts.com
If to Permittee: See Exhibit A
11.11. Survival. The provisions of this Agreement that, by their nature, are intended to
survive expiration or termination of this Agreement, including any indemnification or
confidentiality obligations, will survive.
11.12. Amendment. The parties may alter this Agreement only by written amendment
signed by the parties.
11.13. Further Assurances. If reasonably requested, each party will sign and deliver
any document or take other action necessary to carry out the intent of or to perfect any of the
rights granted in this Agreement.
11.14. Time of the Essence. Time is of the essence with regard to all dates and time
periods in this Agreement.
11.15. Captions. The captions of each section are for reference only and do not affect
the interpretation of this Agreement.
11.16. No Presumption Against Drafter. This Agreement expresses the mutual intent of
the parties. Each party has had the opportunity to consult with counsel. Any rule of
construction that ambiguities will be resolved against the drafting party does not apply.
11.17. Relationship of Parties. Nothing in this Agreement creates a partnership, joint
venture, or similar relationship between the parties. Neither party may bind the other party or
hold itself out as having authority to bind the other party.
11.18. Third-Party Beneficiary. This Agreement is for the sole benefit of the parties and
their successors and permitted assigns, and no other person or entity has any right under this
Agreement except to the extent identified in this Agreement.
11.19. Assignment; Successors. Permittee may not assign or delegate its rights or
duties under this Agreement. This Agreement is binding on the successors and permitted
assigns of either party.
15
Rev.082119 6
11.20. Entire Agreement. This Agreement contains the entire understanding between
the parties relating to the subject matter described herein and supersedes all prior agreements,
whether written or oral, relating to the same subject.
11.21. Counterparts. This Agreement may be executed in counterparts, which taken
together form one agreement. Signatures provided by facsimile or other electronic methods are
equivalent to original signatures.
The parties have executed this Agreement as of the Effective Date.
THE VAIL CORPORATION PERMITTEE
By: By:
Name: Name:
Title: Title:
Resort/Entity:
(if an affiliate of The Vail Corporation)
Heavenly Valley, Limited Partnership, By its General Partner, VR Heavenly I, Inc.
Tom Fortune
VP/GM Heavenly Mtn Resort
Randy Vogelgesang
Board President
16
Rev.082119
EXHIBIT A
Permitted Use; Site Fee
Permittee Contact Information Company Contact Information
Name:
Address: Address:
Phone: Phone:
Email: Email:
Dates of Permitted Use: _______________
Permitted Use:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Premises Description:
___ _________________________________________________
Additional Restrictions or Instructions:
____________________________________________________________________________
____________________________________________________________________________
___________________________________________________________________________
Site Use Fee: $__________ (if Site Use Fee is waived, indicate “N/A” or “Waived”)
1. Permittee will need access to on-mtn roads requiring them to read the on-mtn access procedures and complete the application with HV dispatch.
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, Ca 96150
224 Kingsbury Grade PO Box 2180
Stateline, NV 89449
530-542-6926
varthur@vailresorts.com
- 11-30-2020
Vince Arthur
Permittee is authorized to access and stage equipment in the lower parking lot at our California Lodge. Permittee is also granted access
to on-mountain roads for travel to the water tank and access power suppy near water tank. Permittee understands that Heavenly may conduct
reparis to the lodge, road(s) and parking lots durng this time with permittee unable to access our property.
California lower parking lot, map attached and on Mtn acccess road behind our California Lodge to their water tank.
Waived
530-543-6258
Acombes@stpud.dst.ca.us
2. Permittee is required to check in with HV dispatch daily prior to entering the Mtn.
6-1-2020
17
Designated storage area for South Tahoe Public Utility District (in red)
3860 Saddle Rd South Lake Tahoe CA 96150
18
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 7, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:12 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Sheehan,
Via Conference Call: Director Exline
Absent: Director Jones
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Melonie Guttry, Marla Sharp, Julie Ryan, Tim Bledsoe,
Staff Via Conference Call: Attorney Kvistad, Shelly Thomsen, Chris Stanley
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang announced that Action Item 6a Groundwater Management Plan Update is
being removed for further review.
CONSENT CALENDAR:
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Absent /Sheehan Yes/Exline
Yes to approve the Consent Calendar with changes as presented.
a. UNIVERSAL RESOLUTION TO DESIGNATE SOUTH TAHOE PUBLIC UTILITY DISTRICT AGENT TO SIGN
AND SUBMIT REQUESTS FOR REIMBURSEMENT TO THE GOVERNOR’S OFFICE OF EMERGENCY
SERVICES
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3138-20 to Designate General Manager, Assistant General Manager
and/or Chief Financial Officer as FEMA/Cal OES agent(s) to provide approval for all matters
pertaining to state disaster assistance.
19
REGULAR BOARD MEETING MINUTES May 7, 2020 PAGE – 2
b. SOUTH Y FEASIBILITY STUDY OF REMEDIAL ALTERNATIVES (Ivo Bergsohn, Hydrogeologist)
Accepted Agreement Amendment Request D received from Kennedy/Jenks Consultants for
additional engineering consultant services requested to complete the South Y Feasibility Study
of Remedial Alternatives in the amount of $6,360.
c. TAHOE KEYS PUMP STATION REHABILITATION PROJECT
(Adrian Combes, Senior Engineer)
Approved list of named products to be listed without alternative in the Contract documents.
d. ARTIC WOLF SECURITY OPERATIONS CENTER AS A SERVICE
(Chris Skelly, Information Technology Manager)
(1) Authorized exemption to the District’s Purchasing Policy’s competitive bidding procedures
by forgoing a separate formal Request for Proposal process in favor of “piggy-backing” on the
City of San Clemente’s recent Request for Proposal process; and, (2) Awarded a ten month
Contract to Arctic Wolf sold by Savant Solutions Inc., in the total amount of $41,546.
e. ANNUAL SOFTWARE SUPPORT COSTS FOR ENTERPRISE RESOURCE MANAGEMENT SOFTWARE
(Chris Skelly, Information Technology Manager)
Approved payment to Tyler Technologies, Inc., for District Enterprise Resources Management
software maintenance and support in the amount of $33,854.03.
f. REGULAR BOARD MEETING MINUTES: April 16, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved April 16, 2020, Minutes.
ITEMS FOR BOARD ACTION
a. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Absent /Sheehan
Yes/Exline Yes to approve Payment of Claims in the amount of $1,445,199.37.
STANDING AND AD-HOC COMMITTEE REPORTS:
a. Finance Committee Report – Director Cefalu provided details regarding the Finance Committee
Meeting on Thursday, May 7, that he and Director Sheehan attended. Director Exline provided his
concerns regarding the District’s potential response to the COVID-19 community outreach and
the Board’s participation in the final decision.
BOARD MEMBER REPORTS:
None
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan and John Thiel will participate in the Wednesday, May 13, meeting via
teleconference.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update including position hiring delays due to COVID-19, including
temporary position requests for the summer.
20
REGULAR BOARD MEETING MINUTES May 7, 2020 PAGE – 3
• Provided an update regarding the COVID -19 Response Plan including information regarding
the weekly call-in meeting with Barton Memorial Hospital and the concerns being shared with
re-opening El Dorado and Douglas Counties. The District, with Barton, is encouraging staff to
get tested at the new location, Lake Tahoe Community College. The District has no active
cases and staff remains healthy. The District remains at Risk Level 3 and will be re-evaluated as
de-esculation procedures are taken. Staff is being set up for “best practices” to bring staff
back to a new normal, with a tentative date of May 18. Staff continues to work from home
very effectively, including the efficiency of Customer Service, which has many remote workers,
and will continue possibly for an extended time frame without being open to the public.
STAFF/ATTORNEY REPORTS:
None
BREAK AND ADJOURN TO CLOSED SESSION: 2:37 p.m.
RECONVENE TO OPEN SESSION:
a. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
Directors Cefalu and Exline recused themselves from the meeting at 2:41p.m. As a result, a quorum of
the Board was no longer present so no action could be taken.
b. Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal Counsel
regarding Significant Exposure to Litigation.
No reportable Board action
ADJOURNMENT: 2:46 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
________________________________________
Marla Sharp, Assistant Clerk of the Board
South Tahoe Public Utility District
21
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Tribute to Director James Jones
REQUESTED BOARD ACTION: Adopt Resolution No. 3139-20 in Tribute of Director James
Jones.
DISCUSSION: Resolution No. 3139-20 is in tribute of Director James Jones for his 39
years of service and dedication to the South Tahoe Public Utility District Board of
Directors, employees and customers.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution to be presented prior to and at the Board Meeting
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
22
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
RESOLUTION NO. 3139-2020
A RESOLUTION BY THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT IN DEEP APPRECIATION AND
TRIBUTE TO DIRECTOR JAMES JONES FOR 39 YEARS OF SERVICE
WHEREAS, JAMES JONES assumed office in 1977 and served a combined total of
39 years on the South Tahoe Public Utility District (“District”) Board of Directors; and
WHEREAS, during his tenure, DIRECTOR JONES was a steadfast advocate for safe,
clean drinking water and reliable wastewater services; and
WHEREAS, DIRECTOR JONES was focused on building for the future, instead of
”kicking the can down the road;” and
WHEREAS, DIRECTOR JONES unwavering commitment to replace aging
infrastructure and increase the reliability of our water and sewer systems will benefit our
community for decades to come; and
WHEREAS, DIRECTOR JONES was a strong advocate to ensure the integrity of our
water and sewer delivery systems; and
WHEREAS, DIRECTOR JONES passionately served the District and his guidance
helped build the reliable system that we have today; and
WHEREAS, DIRECTOR JONES spearheaded efforts to secure grant funding to re-
asses wastewater treatment options. This initiative led to upgrading the treatment plant
and eventually led to the District’s recognition by the Environmental Protection Agency
as Wastewater Treatment Plant of the Year in both 1994 and 2001; and
WHEREAS, DIRECTOR JONES was instrumental in protecting South Lake Tahoe’s
water quality when gas stations contaminated groundwater with MTBE in the late 1990s;
he testified for the District, met with Congress, and served on the Environmental
Protection Agency’s Blue Ribbon Committee to ensure MTBE polluters paid to clean up
their mess and through his efforts, the District received more than $70 million dollars in
settlements, which set a precedent nationwide for oil companies to fund clean-up
measures; and
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
WHEREAS, DIRECTOR JONES fought fires with the U.S. Forest Service and inspected
wastewater treatment plants for the Environmental Protection Agency and Bureau of
Reclamation; and
WHEREAS, DIRECTOR JONES had a unique understanding of the link between
forest management, water quality, and fire suppression; and
WHEREAS, DIRECTOR JONES worked on a statewide initiative highlighting the
importance of headwater issues for California’s water supply; and
WHEREAS, DIRECTOR JONES made frequent trips to Sacramento and Washington,
DC, to lobby for infrastructure and other funding for the District; and
WHEREAS, DIRECTOR JONES successfully lobbied for millions of dollars in grant
funds to build a recycled water system, upgrade the wastewater treatment, drill new
wells, and increase South Lake Tahoe’s ability to fight wildfires; and
WHEREAS, DIRECTOR JONES served as the District’s representative on the El
Dorado County Water Agency, the District’s Water and Wastewater Operations and
Executive Committees; and
WHEREAS, DIRECTOR JONES served as the District’s representative on the Lakeside
Park Associates and Administrative Code Ad-Hoc Committees;
WHEREAS, DIRECTOR JONES served as the District’s liaison for El Dorado County;
and
WHEREAS, DIRECTOR JONES worked closely with the Association of California
Water Agencies, California Association of Sanitation Agencies, and El Dorado County
Water Agency and his loss will be felt by industry partners statewide; and
WHEREAS, DIRECTOR JONES will be remembered for his lifelong curiosity for
science and engineering, connecting people with complex issues, and fighting to do
the right thing for our community; and
WHEREAS, DIRECTOR JONES was a dedicated public servant and will be dearly
missed.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
NOW, THEREFORE, BE IT RESOLVED that the South Tahoe Public Utility District does
hereby express deep appreciation and tribute to DIRECTOR JONES for his many hours of
public service to the people of South Lake Tahoe, California.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3139-2020 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 21st
day of May, 2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Melonie Guttry, Executive Services Manager/Board Clerk
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Board Seat Number 2 Appointment
REQUESTED BOARD ACTION: (1) Authorize changes to Board Policy Section 2020.80; (2)
Authorize posting Notice of Vacancy for South Tahoe Public Utility District Board Seat
Number 2; and, (3) Approve the schedule for filling the vacancy.
DISCUSSION: The current Board Policy - Appointment of Directors, Section 2020.80 states
that a Notice of Vacancy shall appear in the local newspaper as a Box Ad for a period
of 5 days, which is problematic as the Tribune publishes Fridays only. Staff recommends
that the Board approve modifications to state: the Notice of Vacancy shall appear in
the local newspaper as a Box Ad.
Board Seat Number 2 became vacant on May 7, 2020, due to the passing of Director
James Jones. A Notice of Vacancy is required to be authorized by the Board in order to
appoint a new Board Member to fill the vacant seat. The appointment shall be made
by the Board of Directors within 60 days following the effective date of the vacancy
and for the specific Seat Number 2, which will be filled until December 4, 2020.
The Notice of Vacancy shall be posted in three or more conspicuous places in the
District at least 15 days prior to making an appointment. The Notice shall also appear in
the local newspaper as a Box Ad. The Notice shall include information regarding the
time, date and place to file applications and the date of the Board meeting when the
appointment will be made. The Notice shall also state that the applicate must be a
resident of the District and a qualified elector within the District.
SCHEDULE: As outlined above
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Board Policy redline changes; Notice of Vacancy to be provided prior
to and at the Board Meeting
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
23
NOTICE OF VACANCY
The South Tahoe Public Utility District (“District”) will be accepting applications
for appointment of a person to fill a vacant Board Member seat through December
4, 2020. Pursuant to the District’s Board of Directors Policy and applicable
California law, the Directors will appoint a District resident to fill the vacant seat at
a Special Board Meeting on Thursday, June 11, 2020, at 9:00 a.m. The appointed
Board Member may run for election in the November 3, 2020, consolidated
general election to maintain the seat for the next four year term.
Anyone interested in applying for the vacant Board Member seat must be a
registered voter within the District. Completed Letters of Interest and a Resume
must be mailed to: Melonie Guttry, Executive Services Manager/Clerk of the
Board, South Tahoe Public Utility District, 1275 Meadow Crest Drive, South Lake
Tahoe, CA 96150 or emailed to mguttry@stpud.dst.ca.us. All interested applicant
information must be received by the District no later than Tuesday, June 2, 2020,
to be considered for this Board member vacancy seat. For more information, please
visit the District’s website at www.stpud.us or contact Melonie Guttry, Executive
Services Manager/Clerk of the Board at (530) 543-6203.
South Tahoe Public Utility District
Board Policy Manual
I Appointment of Directors 2020-10 1
2020.10 The Board of Directors may experience a vacancy of one or more incumbents
for the 12 reasons listed in Government Code Section 1770-1770.2., (also listed in Policy
No. 2030.30). The appointment of Board members to fill a vacancy is governed by
various sections of the State of California Government Code Section 1780-1782,
Elections Code and Public Utilities Code.
2020.20 The Board of Directors shall be informed immediately of the resignation or
death of a member of the Board of Directors.
2020.30 All resignations should be made in writing and submitted to the Clerk of the
Board or Board of Directors. The resignation should include the effective date, and be
placed on the next Regular Board meeting Agenda for acceptance.
2020.31 Per El Dorado County Elections Department, the Board may elect to begin the
process to fill the vacancy prior to the actual effective date of the resignation, before
the seat is actually vacated.
2020.40 The District shall notify El Dorado County Elections Office of the vacancy no
later than 15 days following either the date on which the District Board is notified of the
vacancy or the effective date of the vacancy, whichever is last.
2020.50 The remaining Board members may appoint a Director or Directors to hold
office until the next general District election scheduled 130 days or more after the
effective date of the vacancy and thereafter until the person elected at that election
to fill the vacancy has been qualified. The person elected to fill the vacancy shall fill the
balance of the unexpired term. If the term of office is due to expire following the next
general District election and that election is scheduled 130 or more days after the date,
the El Dorado County Elections Office is notified of the vacancy, the person appointed
to fill the vacancy shall fill the balance of the unexpired term of his or her predecessor.
2020.51 Whenever a vacancy occurs in the office of President, the Vice President shall
perform the duties of the President for the remainder of the unexpired term.
2020.52 Whenever a vacancy occurs in the office of Vice President, the Board shall
elect one of its members to serve the unexpired term.
2020.60 The appointment shall be made by the Board of Directors within 60 days
following the effective date of the vacancy and for the specific seat (Numbers one
through five) which was held by the incumbent(s) being replaced.
2020.70 If the Board of Directors elects to make an appointment, it must appear as an
Agenda item authorizing the Notice of Vacancy. The Notice of Vacancy shall be
Page 16 of 69
24
I Appointment of Directors (continued)
posted in three or more conspicuous places in the District at least 15 days prior to
making an appointment.
2020.80 The Notice shall also appear in the local newspaper as a Box Ad,.. ___ �n _______ { Deleted: tor a period of s days
advertisement containing the same information may also be sent to local radio stations,
at the direction of the Board.
2020.90 The Notice shall include information about the time, date, and place to file
applications and the date of the Board meeting when the appointment will be made.
The Notice shall also state that the applicant must be a resident of the District and a
qualified elector within the District.
2020.100 The procedure to appoint will be as follows:
2020.101 All applications received by the deadline stated in the Notice shall be
considered.
2020.102 Each applicant will be given a time/date to be interviewed by the remaining
Board members prior to the time/date of the Board meeting when the selection will be
made, as stipulated in the Notice.
2020.103 If the applicant cannot arrange to appear at the time/date offered, it will not
be mandatory to offer an alternative. This, however, will be at the discretion of a
majority of the remaining Board members. At no time will the interview process delay
the appointment to the vacant seat as stipulated in the Notice.
2020.104 The appointment shall be placed on the Agenda as an Action Item and
voting shall take place in a public forum. The applicant receiving the majority of votes
by the remaining Board members shall be appointed to fill the vacancy.
2020.105 Each remaining Board member shall receive ballots with the names of each
candidate. Each Board member shall vote for one person on the list of candidates. In
the event a majority vote is not reached, any candidate who receives zero votes shall
not be included on subsequent ballots. Voting will continue until one candidate
receives a majority of votes.
2020.110 The remaining Board members also have the option, within the 60-day period
following the scheduled date of the vacancy, to call an election or other process
approved by the Board to fill the vacancy.
2020.120 If the vacancy is not filled by appointment by the remaining Board members,
and the Board has not called for an election within 60 days of the date the district
Board is notified of the vacancy or the effective date of the vacancy, whichever is
later, the law allows the El Dorado County Board of Supervisors to fill the vacancy
between 61 to 90 days following the effective date of the vacancy, or may order the
District to call for an election to fill the vacancy.
Page 17 of 69
25
26
Ivo Bergsohn
Page 2
May 21, 2020
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Groundwater Management Plan Update
REQUESTED BOARD ACTION: (1) Hold a Public Hearing at 2:05 p.m. to receive public
comments; and, (2) Adopt Resolution No. 3140-20 establishing the South Tahoe Public
Utility District’s intention to draft an update to the 2014 Groundwater Management Plan
for the South Tahoe Public Utility District Groundwater Sustainability Agency.
DISCUSSION: In 2014, the California Legislature adopted, and the Governor signed into
law, the Sustainable Groundwater Management Act ("Act"), which authorizes local
agencies overlying all or a portion of a groundwater basin to manage groundwater in a
sustainable fashion. The South Tahoe Public Utility District (“District”) and the El Dorado
County Water Agency (“EDCWA”) are committed to the sustainable management of
the groundwater resources within the Tahoe South Subbasin (“TVS Basin”), as shown by,
among other actions, their collaborative development and implementation of both the
original Groundwater Management Plan for the TVS Basin, adopted in 2000 (“2000
GMP”) and the update to the 2000 GMP in 2014 (“2014 GMP”).
The District was recognized by the Department of Water Resources (“DWR”) as the
exclusive Groundwater Sustainability Agency (“GSA “) for the portion of the TVS Basin
within the District’s service area on November 17, 2015 (“South Tahoe Public Utility
District GSA”). EDCWA was recognized by DWR as the exclusive GSA for the portion of
the TVS Basin outside the District’s service area on September 13, 2017 (“El Dorado
County Water Agency GSA”). The District prepared and submitted to DWR, with the
EDCWA’s support, both the 2014 GMP and an analysis of basin conditions as
alternatives to a Groundwater Sustainability Plan (“GSP”). On July 17, 2019, DWR
determined that the 2014 GMP satisfied the objectives of the Act and approved it as an
existing plan Alternative to a GSP. The District and the EDCWA desire to cooperatively
and sustainably manage groundwater resources within the TVS Basin by updating the
DWR-approved existing plan Alternative in accordance with the Act and DWR’s
recommended actions.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
27
Ivo Bergsohn
Page 2
May 21, 2020
At 2:05 p.m. open the Public Hearing to receive public comments to adopt a Resolution
of intention to draft an update to the 2014 Groundwater Management Plan for the
purposes of implementing the DWR-approved existing plan Alternative for the South
Tahoe Public Utility District GSA. EDCWA will be holding a Public Hearing in June 2020 to
consider whether or not to adopt a Resolution of intention to draft an update to the
2014 Groundwater Management Plan for the purposes of implementing the DWR-
approved existing plan Alternative for the El Dorado County Water Agency GSA.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: GWMPUP2
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3140-20
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
28
20953217
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
RESOLUTION NO.3140-20
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH
TAHOE PUBLIC UTILITY DISTRICT OF INTENTION
TO DRAFT AN UPDATED GROUNDWATER MANAGEMENT
PLAN PURSUANT TO THE GROUNDWATER MANAGEMENT ACT
WHEREAS, California Water Code section 10750 contains a
legislative finding and declaration that groundwater is a valuable natural
resource that should be managed to insure its safe production and
quality, and that local agencies should work cooperatively to manage
groundwater resources within their jurisdiction;
WHEREAS, California Water Code section 10753 authorizes a local
agency to adopt a groundwater management plan pursuant to
California Water Code sections 10750 et seq., for basins or portions of
basins within the jurisdiction of the agency that are not already subject to
a Groundwater Management Plan;
WHEREAS, the Tahoe Valley South Subbasin was designated by the
Department of Water Resources (“DWR”) as basin number 6-005.01 (“TVS
Basin”);
WHEREAS, the South Tahoe Public Utility District boundary overlies
the majority of the TVS Basin;
WHEREAS, the El Dorado County Water Agency (“EDCWA”)
boundary overlies the entire TVS Basin;
WHEREAS, on December 7, 2000, the District enacted Ordinance
No. 477-00 adding Division 7 to the Administrative Code authorizing the
administration of the (“TVS Basin”) by a Groundwater Management Plan
(“2000 GMP”) pursuant to California Water Code section 10750, et seq.;
WHEREAS, on December 4, 2014, the District adopted Resolution
No. 2969-14 and enacted Ordinance 553-14 to update the 2000 GMP
(“2014 GMP”) in order to ensure compliance with current requirements in
California Water Code section 10750 et. seq., AB 3030 and SB 1938;
29
20953217
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
WHEREAS, in 2014, the California Legislature adopted, and the
Governor signed into law, the Sustainable Groundwater Management Act
("Act"), which authorizes local agencies overlying all or a portion of a
groundwater basin to manage groundwater in a sustainable fashion;
WHEREAS, the District and the EDCWA are committed to the
sustainable management of the groundwater resources within the TVS
Basin, as shown by, among other actions, their collaborative development
and implementation of both the 2000 GMP and 2014 GMP;
WHEREAS, for many years, the District and the EDCWA have also
worked collaboratively to sustainably manage the TVS Basin in multiple
other ways, including creating and participating in the Stakeholder
Advisory Group (“SAG”), dividing monitoring responsibilities for the TVS
Basin and sharing the resulting information, and jointly funding and
implementing multiple other studies and monitoring program activities;
WHEREAS, the District adopted Resolution No. 2986-15 electing to
be the Groundwater Sustainability Agency (“GSA”) for the portion of the
TVS Basin within its service area boundary on July 16, 2015, submitted its
GSA Formation Notification to DWR on August 12, 2015 (“2015 GSA
Formation Notification”), and was recognized as the exclusive GSA for this
portion of the TVS Basin on November 17, 2015 (“South Tahoe Public Utility
District GSA”);
WHEREAS, shortly thereafter, the District also adopted Resolution
No. 3040-16 electing to be the GSA for the portion of the TVS Basin outside
its service area boundary on September 15, 2016, submitted its GSA
Formation Notification to DWR on September 16, 2016 (“2016 GSA
Formation Notification”), and was recognized as the exclusive GSA for this
portion of the TVS Basin on December 28, 2016 (“South Tahoe Public Utility
District GSA-2”);
WHEREAS, subsequent discussions with the State Water Resources
Control Board (“SWRCB”) raised concerns about a local agency forming
30
20953217
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
a GSA outside of its service area boundary. These concerns raised a risk
that the 2016 GSA Formation Notification may have been considered
invalid and that the TVS Basin could potentially be designated as
“probationary” by the SWRCB and be put under the SWRCB
management;
WHEREAS, to mitigate this potential risk, and pursuant to discussions
between the District and the EDCWA, the EDCWA adopted Resolution No.
WA-11-2017 electing to be the GSA for the portion of the TVS Basin outside
of the District’s service area boundary on June 14, 2017, submitted its GSA
Formation Notification to the DWR on June 15, 2017 (“2017 GSA Formation
Notification”), and was recognized as the exclusive GSA for this portion of
the TVS Basin on September 13, 2017 (“El Dorado County Water Agency
GSA”);
WHEREAS, in anticipation of the EDCWA becoming the El Dorado
County Water Agency GSA for the portion of the TVS Basin outside of the
District’s service area boundary, the District submitted a notice of intent to
withdraw as the South Tahoe Public Utility District GSA-2, which became
effective upon the El Dorado County Water Agency GSA being
recognized as the exclusive GSA for this area;
WHEREAS, the District and the EDCWA intend to continue to
cooperatively manage the TVS Basin and have agreed to implement the
Act in the TVS Basin;
WHEREAS, to this end, the District prepared and submitted to DWR,
with the EDCWA’s support, both the 2014 GMP and an analysis of basin
conditions as alternatives to a Groundwater Sustainability Plan (“GSP”);
WHEREAS, on July 17, 2019, DWR determined that the 2014 GMP
satisfied the objectives of the Act and approved it as an existing plan
alternative to a GSP (“DWR Approved Alternative”); and,
WHEREAS, the District and the EDCWA desire to continue to
cooperatively and sustainably manage groundwater resources within the
31
20953217
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
TVS Basin and to coordinate implementation of the DWR Approved
Alternative in accordance with the Act.
WHEREAS, the EDCWA will be considering whether to adopt a
resolution of intention to draft an updated 2014 GMP for the El Dorado
County Water Agency GSA;
WHEREAS, on May 8, 2020 and May 15, 2020, in accordance with
Water Code § 10753.2(a), the District published a notice of public hearing
on whether to adopt a resolution of intention to draft an updated 2014
GMP for the South Tahoe Public Utility District GSA;
WHEREAS, on May 21, 2020, the District held a public hearing to
consider whether to adopt a resolution of intention to draft an updated
2014 GMP for the South Tahoe Public Utility District GSA;
WHEREAS, the District believes the District and the EDCWA should
continue to cooperatively and sustainably manage groundwater
resources within the TVS Basin and coordinate implementation of the DWR
Approved Alternative in accordance with the Act.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The Board of Directors of the District deems it advisable and in
the best interest of the District to draft an update to the 2014 GMP for the
South Tahoe Public Utility District GSA pursuant to Water Code section
10750 et seq.;
2. The District is authorized to draft an update to the 2014 GMP
for the South Tahoe Public Utility District GSA consistent with the DWR
Approved Alternative;
3. The District is authorized and directed to publish this Resolution
of intention to draft an update to the 2014 GMP for the South Tahoe
Public Utility District GSA pursuant to Water Code section 10753.3;
4. The General Manager is directed to take any additional
action necessary and appropriate to implement this Resolution.
32
20953217
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
5. This Resolution shall take effect immediately.
WE, THE UNDERSIGNED, do hereby certify that the above and
foregoing Resolution was duly and regularly adopted and passed by the
Board of Directors of the South Tahoe Public Utility District at a meeting
duly held on the 21st day of May, 2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
33
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Fiscal Year 2020/21 Sewer Enterprise Fund Budget
REQUESTED BOARD ACTION: Adopt Resolution No. 3141-20 adopting the Fiscal Year
2020/21 Sewer Enterprise Fund Budget, and authorize staff to incorporate any
adjustments or changes necessary as a result of Board action.
DISCUSSION: The Fiscal Year 2020/21 Sewer Fund proposed budget in the amount of
$34,731,115 is fully funded and does not include an increase in service charge rates. The
budget includes $11,746,700 (34%) for capital projects, $3,516,000 (10%) for debt
service, $7,586,515 (22%) for operations and maintenance, and $11,881,900 (34%) for
salaries and benefits. If subsequent Board action is taken to adopt a COVID-19 rate
relief program, staff is seeking as part of the requested Board action, approval to adjust
the budget accordingly to accommodate the associated impacts .
SCHEDULE: Budget must be adopted by July 1, 2020
COSTS: $34,731,115
ACCOUNT NO: Various
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution 3141-20, Sewer Fund Budget Summary
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
34
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
RESOLUTION NO. 3141-20
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE BUDGET FOR THE SEWER ENTERPRISE FUND
FOR FISCAL YEAR 2020/21
WHEREAS, on April 16, 2020, the Board of Directors of the South Tahoe Public
Utility District held a public meeting and directed District staff to develop the proposed
budget for Fiscal Year 2020/21 with a proposed sewer service charge rate increase of
0% to fund the 2020/21 sewer capital improvement plan and operating budget of the
Sewer Enterprise Fund.
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South
Tahoe Public Utility District that:
The attached budget in the amount of $34,731,115 is adopted for the Fiscal Year
beginning July 1, 2020, and ending June 30, 2021.
WE THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting duly held on the 21st day of May
2020, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
35
2020/21 FORECAST 2020/21 FORECAST
ENTERPRISE FUND CAPITAL FUND
BEGINNING CASH BALANCES 3,593,398 25,665,883
REVENUES 24,481,694 1,403,191
BORROWINGS 0 0
AVAILABLE FUNDS 31,075,092$ 27,069,073$
SALARIES 6,776,800 968,775
BENEFITS 3,714,050 422,275
OPERATIONS AND MAINTENANCE 6,494,665 1,091,850
CAPITAL OUTLAY 0 11,746,700
DEBT SERVICE PAYMENTS 771,000 2,745,000
TOTAL CASH OUTLAYS 17,756,515$ 16,974,600$
BALANCE BEFORE TRANSFERS 13,318,577 10,094,473
AVAILABLE TO TRANSFER TO CAPITAL FU -9,487,841 9,487,841
TRANSFER TO RESERVE FUNDS 0 -8,049,000
OPERATING AND CAPITAL RESERVES 3,830,736$ 11,533,314$
RATE STABILIZATION RESERVE -$ 6,701,163$
DEBT RESERVE -$ 1,347,837$
LOAN TO WATER FUND -$ -$
TOTAL RESERVE(CASH) BALANCES 6/30/2 3,830,736$ 19,582,314$
SEWER FUND
FISCAL YEAR 2020/21 BUDGET SUMMARY
36
BOARD AGENDA ITEM 6e
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Fiscal Year 2020/21 Water Enterprise Fund Budget
REQUESTED BOARD ACTION: Adopt Resolution No. 3142-20 adopting the Fiscal Year
2020/21 Water Enterprise Fund Budget, and authorize staff to incorporate any
adjustments or changes necessary as a result of Board action.
DISCUSSION: The Fiscal Year 2020/21 Water Fund proposed budget in the amount of
$24,163,510 is fully funded and does not include an increase in service charge rates. The
budget includes $7,691,000 (32%) for capital projects, $1,013,360 (4%) for debt service,
$4,897,900 (20%) for operations and maintenance, and $7,561,250 (44%) for salaries and
benefits. If subsequent Board action is taken to adopt a COVID-19 rate relief program,
staff is seeking as part of the requested Board action, approval to adjust the budget
accordingly to accommodate the associated impact.
SCHEDULE: Budget must be adopted by July 1, 2020
COSTS: $24,163,510
ACCOUNT NO: Various
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution 3142-20, Water Fund Budget Summary
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
37
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
RESOLUTION NO. 3142-20
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE BUDGET FOR THE WATER ENTERPRISE FUND
FOR FISCAL YEAR 2020/21
WHEREAS, on April 16, 2020, the Board of Directors of the South Tahoe Public
Utility District held a public meeting and directed District staff to develop the proposed
budget for Fiscal Year 2020/21 with a proposed water service charge rate increase of
0% to fund the 2020/21 water capital improvement plan and operating budget of the
Water Enterprise Fund.
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South
Tahoe Public Utility District that:
The attached budget in the amount of $24,163,510 is adopted for the Fiscal Year
beginning July 1, 2020, and ending June 30, 2021.
WE THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting duly held on the 21st day of May
2020, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
38
2020/21 FORECAST 2020/21 FORECAST
ENTERPRISE FUND CAPITAL FUND
BEGINNING CASH BALANCES 1,972,296 7,778,533
REVENUES 14,803,043 1,766,000
BORROWINGS 0 2,999,335
AVAILABLE FUNDS 16,775,339$ 12,543,868$
SALARIES 4,003,000 968,775
BENEFITS 2,167,200 422,275
OPERATIONS AND MAINTENANCE 3,844,400 1,053,500
CAPITAL OUTLAY 0 7,691,000
DEBT SERVICE PAYMENTS 461,360 552,000
TOTAL CASH OUTLAYS 13,475,960$ 10,687,550$
BALANCE BEFORE TRANSFERS 3,299,379 1,856,318
AVAILABLE TO TRANSFER TO CAPITAL FUND -563,011 563,011
TRANSFER TO RESERVE FUNDS 0 -1,335,100
ACCRUAL TO CASH ADJUSTMENT 9,051 0
OPERATING AND CAPITAL RESERVES 2,745,418$ 1,084,229$
RATE STABILIZATION RESERVE -$ 726,243$
DEBT RESERVE 608,857$
TOTAL RESERVE(CASH) BALANCES 6/30/20 2,745,418$ 2,419,329$
WATER FUND
FISCAL YEAR 2020/21 BUDGET SUMMARY
39
Brent Goligoski
Page 2
May 21, 2020
BOARD AGENDA ITEM 6f
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Temporary Engineering Internship
REQUESTED BOARD ACTION: Approve the extension of two existing Engineering Interns
through June 30, 2020, in an amount not to exceed $16,857.
DISCUSSION: This request will allow two existing interns to continue working through the
fiscal year to keep critical projects moving forward, help get project plans “shovel-
ready” and assist with construction inspection duties which avoids the need for costly
third-party inspection services. The intern time can also be used to match El Dorado
County Water Agency funds as part of our cost-sharing agreement when working on
those designated projects.
The Engineering Department is currently utilizing two Engineering Interns. One of the
Interns has been working for the District since June 2019. The other started in February
2020. The current funding for Engineering Interns was approved by the Board on
September 5, 2019, and was intended to fund the program through June 2020. The
original intent for this program this year was to have minimal overlap between interns.
However, with the resignation of the Staff Engineer in December, the existing intern’s
term was extended to support the Department until the department filled all
permanent positions. When the COVID-19 crisis began and most of the Department
began working remotely, this term was further extended to provide support by keeping
both interns in the office to assist with meeting the needs of the District during this time.
With two interns, the currently approved budget has diminished quickly; the current
Purchase Order will run out of funding on or approximately May 22.
The Engineering Department’s core mission is to provide cost-effective planning, design,
and inspection services for the District’s Capital Improvement Program Projects. The
recent five-year Prop 218 resulted in a Ten-Year Plan that substantially increases the
number of projects being completed by the Department. Since 2005, with the
exception of 2012, the Engineering Department has hired approximately one to three
interns, depending on Departmental workload to help meet the Department’s mission.
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
40
Brent Goligoski
Page 2
May 21, 2020
To continue to move forward with the essential Departmental workload while still
deferring other less time sensitive work, the Department has identified the need to
continue utilizing the Engineering Intern position. The primary duties of this position
include developing AutoCAD drawings, writing project specifications, providing
permitting assistance, reviewing submittals, writing operation and safety plans,
collecting and processing field data and supporting construction inspection.
The current projects that the interns are working on include the Wastewater Treatment
Plant Radio Tower Design, Hay Barn Design, As-Built Archive Update, Water Drawings
Update, Sewer System Management Plan Update (Regulatory Requirement), Spill
Prevention Control and Countermeasure Plan Updates (Regulatory Requirement),
Contracts Admin support, Pump Assets update, and construction project oversight. If
this program does not continue, these projects may not be completed on the time line
that they are needed or they will cost more for the District’s permanent staff to perform.
The Engineering Department requests that the Board authorize staff to continue the
Engineering Intern program through the current Fiscal Year. Funding for this program
has been included in the Engineering Department Budget for Fiscal Year 2019/20. With
Board approval, staff will Contract with Blue Ribbon in an amount not to exceed
$16,857.
SCHEDULE: Upon Board approval
COSTS: Not to exceed $16,857
ACCOUNT NO: 10.30.4405, 20.30.4405
BUDGETED AMOUNT AVAILABLE: 2019/20 $0; 2020/21 $72,000
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
41
Dan Arce
Page 2
May 21, 2020
BOARD AGENDA ITEM 6g
TO: Board of Directors
FROM: Dan Arce, Lab Director
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Laboratory Summer Intern
REQUESTED BOARD ACTION: Approve the hiring of one temporary Laboratory Intern
position in an amount not to exceed $12,000.
DISCUSSION: The Laboratory staff requests that the Board authorize the direct hiring or
a Contract with Blue Ribbon Personnel for one Temporary Laboratory Intern from June
15, 2020, through September 30, 2020. This work is needed to supplement existing staff
to meet regulatory requirements for lead and copper and Alpine County sampling and
analysis as detailed below. This Item will fund approximately 356 hours of work by a
summer intern to meet regulations and allow full time staff to focus on other needed,
more complex, higher value work.
Staff will be sampling the District’s drinking water distribution system for Lead and
Copper in order to comply with California’s Lead and Copper Rule. Staff must
complete this sampling every three years and we are nearing the end of that third year.
The District has utilized temporary staffing in the past – in 2014 and 2017 - to accomplish
this additional, periodic work. The intern will also be used to assist with the increased
monitoring demands in Alpine County in compliance with our discharge permits.
The Lab staff requests that the Board approve the direct hiring of this temporary
employee, by using our own Human Resources Department, or by Contract with Blue
Ribbon Personnel for an amount not to exceed $12,000.
SCHEDULE: June 15, 2020 – September 30, 2020 upon Board approval
COSTS: Not to exceed $12,000
ACCOUNT NO: 50/50-32-4405
BUDGETED AMOUNT AVAILABLE: 2019/20 $10,000; 2020/21 $10,000
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer & Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
42
Shelly Thomsen
Page 2
May 21, 2020
BOARD AGENDA ITEM 6h
TO: Board of Directors
FROM: Shelly Thomsen, Public Affairs and Conservation Manager
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Environmental Policy
REQUESTED BOARD ACTION: Adopt the District’s Environmental Policy
DISCUSSION: Adopt the District’s newly created Environmental Policy. The
Environmental Policy establishes guiding principles to maximize economic performance,
reduce/mitigate environmental and natural resource impacts, ensure compliance with
California law, and allow the District to take advantage of grants and other
opportunities. The principles identified will be implemented throughout everyday
operations and evaluated annually during the Annual Budget and the Capital
Improvement Plan processes. Many of the ideas presented in the Policy already exist in
the District’s ongoing management practices and efforts. The Policy identifies these
efforts in one document that is designed to inform decision-making going forward. This
Policy is designed to be adjusted with changing conditions, Board direction, and new
information as needed.
By adopting the Environmental Policy, the Board commits to developing sustainable
goals for the District, and staff commits to providing additional information regarding
energy-efficient alternatives so that the Board can make informed decisions.
SCHEDULE: As soon as possible
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Environmental Policy
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
43
1
Environmental Policy
March 21, 2020
44
2
South Tahoe Public Utility District Mission: Furnish our customers with reliable water and
wastewater services, and provide those services safely, efficiently, and cost effectively.
District Vision: Maintain a dynamic organization that can quickly and proactively meet an ever
increasing environment of regulations and scare resources.
Acknowledgements
Board of Directors: Staff Contributors:
Randy Vogelgesang, President John Thiel, General Manager
Kelly Sheehan, Vice President Shannon Cotulla, Assistant General Manager
Chris Cefalu Paul Hughes, Chief Financial Officer
Nick Exline Shelly Thomsen, Public Affairs & Conservation
Manager
Julie Ryan, Engineering Manager
45
3
Table of Contents
Introduction .................................................................................................................................................. 4
Background ................................................................................................................................................... 4
Sustainability Principles ................................................................................................................................ 6
Goal Setting ................................................................................................................................................... 7
Data Tracking and Reporting ........................................................................................................................ 7
46
4
Introduction
South Tahoe Public Utility District (District) is committed to furnishing our customers with safe and
reliable water and wastewater services, and providing these services efficiently and cost effectively in an
environment of increasing regulations and scarce resources.
Sustainability is commonly defined as the responsible management of economic, environmental, and
social resources to meet the needs of present and future generations. Incorporating sustainability into
everyday operations, decision-making, and policy development presents opportunities for the District to
reduce costs and inefficiencies, streamline operations, increase revenue, and seek out new resources
and revenue streams.
This Environmental Policy establishes guiding principles to maximize economic performance,
reduce/mitigate environmental and natural resource impacts, ensure compliance with California law,
and allow the District to take advantage of grants and other opportunities. The principles identified will
be implemented throughout everyday operations and evaluated annually during the Annual Budget and
the Capital Improvement Plan processes. Many of the ideas presented in this Policy already exist in the
District’s ongoing management practices and efforts. This Policy identifies these efforts in one document
that is designed to inform decision-making going forward. This Policy is designed to be adjusted with
changing conditions, Board direction, and new information as needed.
Background
The District already incorporates sustainability principles into a wide array of programs and practices.
Below summarizes practices implemented as of December, 2019.
Capital Improvement Program
During development of capital projects, the District seeks to minimize environmental impacts and
reduce energy consumption by utilizing energy efficient equipment and installing monitoring systems to
reduce consumption over time. Two of the District’s top priorities are replacing aging water and
wastewater pipes. Replacing water pipes reduces water leaking from pipes, which subsequently reduces
the amount of water extracted from the groundwater basin and energy required to extract the water.
Replacing sewer pipes reduces groundwater and surface water infiltration which reduces the amount of
energy required to treat and export excess wastewater. The District continues to evaluate efficiency
opportunities when identifying and prioritizing capital projects and plans to implement a tracking
system for efficiency gains in 2020.
Operations and Maintenance Program
During the development of the annual budget, the District plans and funds programs to minimize
environmental impacts, reduce energy consumption, and meet system demands. Rehabilitating and
replacing inefficient pumps and motors improves efficiency and reliability. Reducing groundwater and
surface water infiltration into the sewer system through spot repairs reduces infiltration and the risk of
sewer spills while also resulting in energy savings. Repairing water leaks reduces groundwater
extraction, energy demands, and helps meet state mandates to minimize water loss. The District
continues to evaluate efficiency opportunities during operations and maintenance practices, and plans
to implement a tracking system for efficiency gains in 2020.
47
5
Asset Management Program
The District’s Asset Management Program identifies assets reaching the end of life and prioritizes repairs
and replacement prior to costly and environmentally damaging spills. The District recently purchased a
new TV truck to assess the condition of sewer lines and prioritize projects accordingly. On the water
side, the District is looking into leak detection and repairs, cathodic protection, anodes, District Metered
Areas (DMA), artificial intelligence modeling, and pressure monitoring/adjustments. These efforts will
help extend the life of current assets.
Water Conservation Program
The District’s multi-faceted Water Conservation Program, established in 2007, incorporates designated
watering days, rebates for water efficient clothes washers, toilets, irrigation equipment and turf
conversions, and free Water Wise Landscape Consultations and House Calls to help identify leaks and
install water efficient fixtures. The program provides extensive outreach and education by advertising
through local TV, newspaper, and radio, teaching environmental curriculum through South Tahoe
Environmental Education Coalition, and presenting at community events and workshops. The new
demonstration garden in front of the office building features interpretative signs and brochures
promoting Tahoe friendly garden options. Water conservation reduces energy use and our carbon
footprint. Through these efforts, the District continues to meet state mandates and promote a culture of
efficiency.
Meters
The District plans to be fully metered by the end of 2020. Along with installing smart meters, the District
installed Advanced Meter Infrastructure (AMI), which enables meter reading over the airwaves. The
District also launched WaterSmart, a water usage analytics software that allows customers to track
water use and receive alerts for high use or leaks. The meter program actively utilizes these programs to
identify and minimize water loss.
Recycled Water and Biosolids
The District recycles 100% of its water and biosolids. Recycled water is transported 26 miles to Alpine
County where it is stored in Harvey Place Reservoir before being used by the District and local ranches
for agricultural irrigation. Biosolids are delivered bi-weekly to Bently Agrodynamics in Douglas County,
NV where it is used as fertilizer.
Groundwater
The District relies solely on groundwater and is the Groundwater Sustainability Agency for the South
Tahoe Basin. As such, the District works collaboratively with other water agencies and private well
owners to sustainably manage groundwater.
Energy Reliability
As the region’s main water and wastewater provider, the District is required to continuously provide
safe, clean drinking water and prevent sewer spills. As such, the District continues to evaluate and
implement back-up power systems to ensure resiliency and reliability. This includes a new emergency
generator at the wastewater treatment plant and back-up power at wells, pump stations, tanks, and
booster stations. As the largest energy consumer in South Lake Tahoe, the District is conducting an
energy and greenhouse gas assessment, expected to be completed in 2020, and continues to implement
efficiency opportunities and alternative energy options to offset demand and increase reliability. The
48
6
District continues to look into alternative energy and battery opportunities to ensure reliable
operations.
Alternative Energy
The District continues to pursue alternative energy options to reduce reliance on fossil fuels. An
Alternative Energy Study was conducted in 2013 and in 2019 the District joined a regional effort to
evaluate and potentially build solar facilities on District property. In 2019, the District began producing
renewable energy through the hydro-electric turbine at Diamond Valley Ranch and purchased the first
electric fleet vehicle. The District will continue evaluating and incorporating electric vehicles and
applying for grant opportunities and working with partners for alternative energy and electric vehicles.
Hazard Fuel Reduction
Catastrophic wildfire poses an imminent threat to our community. As such, the District prioritized
waterline replacement and fire hydrant installation in the last rate increase to upsize waterlines and
increase pressure for fire-fighting needs. In 2019 the District received a grant through the California
Tahoe Conservancy and Southern Nevada Public Land Management Act (SNPLMA) to reduce hazard
fuels on the 100 acres surrounding the wastewater treatment plant. The District also applied for a grant
to evaluate and develop a treatment plan for fuel management on District property throughout South
Lake Tahoe.
Sustainability Principles
Within the context of economic, environmental and social trends and benefits, the District is integrating
sustainability into everyday operations and long-term resource management. The three principles below
(economic, environmental and social) provide a basis for evaluating and prioritizing initiatives
undertaken by the District.
Economic Sustainability
1. Does it reduce operational costs?
2. Does it reduce the lifetime costs?
3. Does it reduce or delay future rate increases?
4. Does it prevent maintenance, repairs or emergency responses due to infrastructure failures?
5. Does it add value for customers (financial and/or increased reliability)?
6. Does it produce revenue?
7. Does it address current and future state requirements?
8. Does a business case evaluation support this decision?
9. Does it minimize net present value of future costs?
Environmental Sustainability
1. Does it reduce negative impacts to the environment?
2. Does it promote greater independence and emergency preparedness?
3. Does it reduce use or reliance on fossil fuels?
4. Does it reduce energy consumption, greenhouse gas emissions, and our carbon footprint?
5. Does it increase system redundancy, reliability, and resiliency?
Social Sustainability
1. Does it enhance civic engagement and transparency in District actions?
49
7
2. Does it align with community actions and goals?
3. Does it enhance community health and well-being?
4. Does it benefit the community?
5. Does it support employee safety and well-being?
6. Does it integrate local government and non-profits?
7. Does it help to address affordable and workforce housing?
Goal Setting
In order to monitor success, the District is working to set clear and measurable goals to address the
District’s energy consumption and greenhouse gas emissions. These goals will take into account the
economic, environmental and social sustainability principles, along with the District’s overarching
mission to provide clean, safe, reliable, and cost-effective water and wastewater services, and align with
California law. Once goals are set, the next step is to determine process goals that lay out what needs to
happen to reach the overarching goal. This includes documenting a baseline, establishing a timeline,
measuring and tracking success, and reporting progress updates to the Board and the community.
Annual evaluation and reporting will allow staff and the Board to evaluate progress. By setting clear
goals and strategies to achieve them, the District can be an environmental leader for our community
and beyond.
Data Tracking and Reporting
The District is working to establish a data gathering and reporting program to monitor the programs
identified in this Environmental Policy, including cost savings, energy savings, emissions reductions, and
water conservation. An initial reporting tool is being developed in 2020. These metrics will be evaluated
annually during the Capital Improvement Planning process and will be reported on in the
Comprehensive Annual Financial Report. Performance reporting will enable the District to understand
what is working and what is not, and adapt or adjust accordingly.
As the District continues to evaluate and incorporate energy efficient equipment, vehicles, and
procedures, it is imperative that sufficient information be provided to the Board so that they can make
an educated decision. As such, District staff will incorporate efficiency options within staff reports when
evaluating equipment purchases, such as pumps and vehicles.
50
PAYMENT OF CLAIMS
Payroll 5/5/2020 517,235.64
Total Payroll 517,235.64
ADP & Insight eTools 4,817.84
AFLAC/WageWorks claims and fees 734.25
BBVA Compass Bank 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 5,130.29
Total Vendor EFT 10,682.38
Accounts Payable Checks-Sewer Fund 190,547.53
Accounts Payable Checks-Water Fund 174,492.83
Total Accounts Payable Checks 365,040.36
Grand Total 892,958.38
Payroll EFTs & Checks 5/5/2020 mmddyy
EFT CA Employment Taxes & W/H 21,282.24 0.00
EFT Federal Employment Taxes & W/H 108,074.64 0.00
EFT CalPERS Contributions 75,052.09 0.00
EFT Empower Retirement-Deferred Comp 24,850.13 0.00
EFT Stationary Engineers Union Dues 2,638.55 0.00
EFT CDHP Health Savings (HSA)5,280.25 0.00
EFT Retirement Health Savings 15,366.79 0.00
EFT United Way Contributions 66.00 0.00
EFT Employee Direct Deposits 264,280.19 0.00
CHK Employee Garnishments 344.76 0.00
CHK Employee Paychecks 0.00 0.00
Total 517,235.64 0.00
FOR APPROVAL
May 21, 2020
51
Due Date G/L Date Received Date Payment Date
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
3
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
5Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices $2,451.76
617.19
50520 Uniform Payable Paid by Check #104118 05/05/2020 615.99
42820 Uniform Payable Paid by Check #104118 04/28/2020
(55.45)
41420 Uniform Payable Paid by Check #104118 04/14/2020 608.89
CR40720 Uniform Payable Paid by Check #104118 04/07/2020
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
40420 Uniform Payable Paid by Check #104118 04/07/2020 665.14
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices $177.50
89.00
210177 Office Supply Issues Paid by Check #104117 05/05/2020 44.25
210176 Office Supply Issues Paid by Check #104117 05/05/2020
Vendor 43949 - ALPEN SIERRA COFFEE
210081 Office Supply Issues Paid by Check #104117 04/28/2020 44.25
Vendor 49392 - STEPHEN ALDRIDGE Totals Invoices $421.59
Vendor 49392 - STEPHEN ALDRIDGE
015394 Utility Billing Suspense Paid by Check #104116 05/07/2020 421.59
Vendor 48605 - AIRGAS USA LLC Totals Invoices $281.87
Vendor 48605 - AIRGAS USA LLC
9100318024 Field, Shop & Safety Supplies
Inventory
Paid by Check #104115 04/14/2020 281.87
Vendor 44039 - AFLAC Totals Invoices $1,072.68
Vendor 44039 - AFLAC
479104 Insurance Supplement Payable Paid by Check #104114 04/01/2020 1,072.68
Vendor 42363 - A-1 CHEMICAL INC Totals Invoices $145.11
Vendor 42363 - A-1 CHEMICAL INC
6613006 Janitorial Supplies Inventory Paid by Check #104113 04/29/2020 145.11
Payment of Claims
Payment Date Range 05/08/20 - 05/21/20
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Invoice Date Invoice Net Amount
Run by Theresa Sherman on 05/14/2020 Page 1 of 1452
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020 2,807.286764Contractual Services Paid by Check #104126 05/08/2020
618.66
6762 Contractual Services Paid by Check #104126 05/08/2020 779.80
6752 Contractual Services Paid by Check #104126 05/01/2020
1,169.70
6720 Contractual Services Paid by Check #104126 05/01/2020 2,807.28
6719 Contractual Services Paid by Check #104126 05/01/2020
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
6710 Contractual Services Paid by Check #104126 04/24/2020 618.66
916.13
Vendor 12070 - BING MATERIALS Totals Invoices $1,024.76
197001 Pipe - Covers & Manholes Paid by Check #104125 04/30/2020
Vendor 12070 - BING MATERIALS
197000 New Fencing Paid by Check #104125 04/30/2020 108.63
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices $931.70
Vendor 45009 - BENTLY AGROWDYNAMICS
194057 Biosolid Disposal Costs Paid by Check #104124 05/06/2020 931.70
Vendor 48724 - AWARD ZONE Totals Invoices $10.95
Vendor 48724 - AWARD ZONE
30881 Incentive & Recognition Program Paid by Check #104123 04/20/2020 10.95
Vendor 48000 - AT&T/CALNET 3 Totals Invoices $137.10
Vendor 48000 - AT&T/CALNET 3
MAY3 TELEPHONE Paid by Check #104122 05/01/2020 137.10
Vendor 45202 - AT&T MOBILITY Totals Invoices $1,602.14
Vendor 45202 - AT&T MOBILITY
APRIL3 TELEPHONE Paid by Check #104121 04/19/2020 1,602.14
Vendor 40521 - AT&T Totals Invoices $80.00
Vendor 40521 - AT&T
MAY3 TELEPHONE Paid by Check #104120 04/28/2020 80.00
Vendor 44768 - ANGIE'S SIGNS Totals Invoices $350.00
Vendor 44768 - ANGIE'S SIGNS
6290 Waterline - Rocky Point Phase 2 Paid by Check #104119 03/18/2020 350.00
Run by Theresa Sherman on 05/14/2020 Page 2 of 1453
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
6
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 07/01/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020 277.85XQL3128Computer Purchases Paid by Check #104134 04/23/2020
891.61
XQJ9208 District Computer Supplies Paid by Check #104134 04/23/2020 5,145.55
XQB5938 Computer Purchases Paid by Check #104134 04/22/2020
Vendor 42328 - CDW-G CORP
XMC3694 Computer Purchases Paid by Check #104134 04/07/2020 567.42
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices $6,451.50
Vendor 13230 - CAROLLO ENGINEERS
0186018 Tahoe Keys Sewer PS Rehab Paid by Check #104133 04/07/2020 6,451.50
Vendor 49390 - JAMES CANTRELL Totals Invoices $279.87
Vendor 49390 - JAMES CANTRELL
026795 Utility Billing Suspense Paid by Check #104132 05/07/2020 279.87
Vendor 49220 - CAMPORA PROPANE Totals Invoices $499.63
Vendor 49220 - CAMPORA PROPANE
421700 Propane Paid by Check #104131 04/23/2020 499.63
875.00
Vendor 48681 - CADENCE TEAM LLC Totals Invoices $4,525.00
2431 Replace ERP System Paid by Check #104130 05/08/2020
Vendor 48681 - CADENCE TEAM LLC
2412 Service Contracts Paid by Check #104130 04/22/2020 3,650.00
Vendor 44787 - BRENNTAG PACIFIC INC Totals Invoices $2,475.00
Vendor 44787 - BRENNTAG PACIFIC INC
BPI46772 Hypochlorite Paid by Check #104129 05/07/2020 2,475.00
Vendor 49384 - ROBERT BOSSELER Totals Invoices $1,201.00
Vendor 49384 - ROBERT BOSSELER
026086 Utility Billing Suspense Paid by Check #104128 05/01/2020 1,201.00
Vendor 48768 - BOBCAT OF RENO INC Totals Invoices $956.82
Vendor 48768 - BOBCAT OF RENO INC
W01041 Replace Vehicle 66 W/Bobcat Paid by Check #104127 04/24/2020 956.82
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices $8,801.38
Run by Theresa Sherman on 05/14/2020 Page 3 of 1454
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
8
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
Vendor 48289 - DIY HOME CENTER
1940 Buildings Paid by Check #104142 04/30/2020 7.35
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices $1,120.00
Vendor 48654 - D&H BROADCASTING LLC
MAY2020 Public Relations Expense Paid by Check #104141 05/07/2020 1,120.00
Vendor 42897 - CWEA Totals Invoices $192.00
Vendor 42897 - CWEA
TREBOTICH20 Membership Paid by Check #104140 04/10/2020 192.00
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices $8.50
Vendor 48281 - CRYSTAL DAIRY FOODS
95291 Safety Equipment - Physicals Paid by Check #104139 04/30/2020 8.50
Vendor 44779 - CPI INTERNATIONAL Totals Invoices $694.72
Vendor 44779 - CPI INTERNATIONAL
20046631 Laboratory Supplies Paid by Check #104138 02/28/2020 694.72
Vendor 48568 - COLUMBIA WEATHER SYSTEMS Totals Invoices $2,102.40
Vendor 48568 - COLUMBIA WEATHER SYSTEMS
11792 Laboratory Equipment Paid by Check #104137 04/27/2020 2,102.40
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices $18,676.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
AR184505 Pipe - Covers & Manholes Paid by Check #104136 04/29/2020 18,676.00
Vendor 40343 - CHEMSEARCH INC Totals Invoices $356.46
Vendor 40343 - CHEMSEARCH INC
3928180 Service Contracts Paid by Check #104135 04/20/2020 356.46
633.24
Vendor 42328 - CDW-G CORP Totals Invoices $23,183.54
XSB8585 District Computer Supplies Paid by Check #104134 05/01/2020
12,773.62
XRZ5649 Computer Purchases Paid by Check #104134 05/01/2020 2,676.49
XRX1863 Service Contracts Paid by Check #104134 05/01/2020
XQV7496 Computer Purchases Paid by Check #104134 04/27/2020 217.76
Run by Theresa Sherman on 05/14/2020 Page 4 of 1455
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
3
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
2
302.58
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices $444.21
8425488 Small Tools Paid by Check #104149 04/22/2020
Vendor 41263 - FERGUSON ENTERPRISES INC
8420847 Grounds & Maintenance Paid by Check #104149 04/09/2020 141.63
Vendor 14890 - FEDEX Totals Invoices $78.54
Vendor 14890 - FEDEX
7-006-59375 Postage Expenses Paid by Check #104148 05/08/2020 78.54
Vendor 48344 - FASTENAL Totals Invoices $74.03
Vendor 48344 - FASTENAL
NVMIN84123 Grounds & Maintenance Paid by Check #104147 04/22/2020 74.03
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices $95.40
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
904441760 Service Contracts Paid by Check #104146 05/01/2020 95.40
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT Totals Invoices $14,371.01
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT
L1024108256 Unemployment Insurance Paid by Check #104216 04/30/2020 14,371.01
Vendor 43018 - EL DORADO COUNTY Totals Invoices $50.00
Vendor 43018 - EL DORADO COUNTY
051120 Supplies Paid by Check #104145 05/11/2020 50.00
Vendor 45115 - EBIX INC Totals Invoices $183.47
Vendor 45115 - EBIX INC
626263 Subscription Expense Paid by Check #104144 04/07/2020 183.47
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices $20.96
Vendor 43649 - DOUGLAS DISPOSAL
2108958 Refuse Disposal Paid by Check #104143 05/01/2020 20.96
Vendor 48289 - DIY HOME CENTER Totals Invoices $94.58
27.13
2057 Secondary Equipment Paid by Check #104142 05/06/2020 60.10
2045 Pump Stations Paid by Check #104142 05/05/2020
Run by Theresa Sherman on 05/14/2020 Page 5 of 1456
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
2
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
3
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1Vendor 49394 - GERALD HAMPTON Totals Invoices $100.00
Vendor 49394 - GERALD HAMPTON
11088 Utility Billing Suspense Paid by Check #104157 05/09/2020 100.00
Vendor 48303 - HADRONEX INC Totals Invoices $572.22
Vendor 48303 - HADRONEX INC
15255 Pipe - Covers & Manholes Paid by Check #104156 05/11/2020 572.22
Vendor 48848 - GREAT BASIN UNIFIED APCD Totals Invoices $70.00
Vendor 48848 - GREAT BASIN UNIFIED APCD
1715-00-17 2020 Regulatory Operating Permits Paid by Check #104155 05/01/2020 70.00
939.02
Vendor 15600 - GRAINGER Totals Invoices $1,095.15
9522712521 Buildings Paid by Check #104154 05/05/2020
Vendor 15600 - GRAINGER
9493291042 FLL Sewer PS 6 Upgrade Paid by Check #104154 04/01/2020 156.13
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices $14,224.00
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC
20205-124 Pipe - Covers & Manholes Paid by Check #104153 05/04/2020 14,224.00
Vendor 48288 - FRONTIER COMMUNICATIONS Totals Invoices $702.17
Vendor 48288 - FRONTIER COMMUNICATIONS
MAY2 TELEPHONE Paid by Check #104152 05/01/2020 702.17
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices $2,440.23
1,090.61
20-112346 Gasoline Fuel Inventory Paid by Check #104151 05/05/2020 1,162.41
20-107485 Gasoline Fuel Inventory Paid by Check #104151 04/24/2020
Vendor 48402 - FLYERS ENERGY LLC
20-106208 Oil & Lubricants Paid by Check #104151 04/23/2020 187.21
55.41
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices $209.30
8036331 Laboratory Supplies LDA Paid by Check #104150 04/24/2020
Vendor 15000 - FISHER SCIENTIFIC
7773177 Laboratory Supplies Paid by Check #104150 04/21/2020 153.89
Run by Theresa Sherman on 05/14/2020 Page 6 of 1457
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
05/21/2020 07/01/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
74.35
Vendor 43694 - KIMBALL MIDWEST Totals Invoices $594.78
7920273 Office Supply Issues Paid by Check #104165 05/05/2020
Vendor 43694 - KIMBALL MIDWEST
7909872 Office Supply Issues Paid by Check #104165 04/30/2020 520.43
Vendor 49345 - JR's POS DEPOT Totals Invoices $3,801.63
Vendor 49345 - JR's POS DEPOT
0288211 Replace ERP System Paid by Check #104164 03/24/2020 3,801.63
Vendor 49393 - JB BOSTICK CO Totals Invoices $2,983.80
Vendor 49393 - JB BOSTICK CO
018122 Fire Hydrant Permits Paid by Check #104163 05/08/2020 2,983.80
Vendor 49395 - RAYMOND & JANET JARVIS Totals Invoices $432.65
Vendor 49395 - RAYMOND & JANET JARVIS
023208 Utility Billing Suspense Paid by Check #104162 05/07/2020 432.65
Vendor 47947 - JACK HENRY & ASSOC. INC Totals Invoices $3,260.00
Vendor 47947 - JACK HENRY & ASSOC. INC
ANNUAL 21 Service Contracts Paid by Check #104161 03/31/2020 3,260.00
590.90
Vendor 48056 - INFOSEND INC Totals Invoices $1,179.88
171720 Service Contracts Paid by Check #104160 05/04/2020
Vendor 48056 - INFOSEND INC
170151 Service Contracts Paid by Check #104160 04/01/2020 588.98
Vendor 44414 - HOME DEPOT CREDIT SERVICES Totals Invoices $32.11
Vendor 44414 - HOME DEPOT CREDIT SERVICES
9905214 New Fencing Paid by Check #104159 04/28/2020 32.11
24.46
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices $624.38
110107 Service Contracts Paid by Check #104158 05/04/2020
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
109591 Service Contracts Paid by Check #104158 04/01/2020 599.92
Run by Theresa Sherman on 05/14/2020 Page 7 of 1458
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 07/01/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
3
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
Vendor 49387 - NEIL MOORE
000139 Utility Billing Suspense Paid by Check #104174 05/07/2020 133.38
Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices $230.05
Vendor 18150 - MEEKS BUILDING CENTER
043020 May 2020 Stmt Paid by Check #104173 04/30/2020 230.05
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices $4,922.70
922.87
39237512 Buildings Paid by Check #104172 05/07/2020 3,446.02
39211034 Buildings Paid by Check #104172 05/07/2020
Vendor 17900 - MC MASTER CARR SUPPLY CO
39148816 Filter Equipment - Building Paid by Check #104172 05/06/2020 553.81
Vendor 49383 - STEPHEN MAY Totals Invoices $288.02
Vendor 49383 - STEPHEN MAY
RUDY'S Miscellaneous Liability Claims Paid by Check #104171 02/10/2020 288.02
Vendor 47919 - LINKO TECHNOLOGY INC Totals Invoices $590.00
Vendor 47919 - LINKO TECHNOLOGY INC
7027 Service Contracts Paid by Check #104170 04/27/2020 590.00
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices $766.52
Vendor 17600 - LILLY'S TIRE SERVICE INC
73296 Automotive Paid by Check #104169 04/21/2020 766.52
Vendor 22550 - LIBERTY UTILITIES Totals Invoices $82,116.61
Vendor 22550 - LIBERTY UTILITIES
MAY3 ELECTRICITY Paid by Check #104168 05/06/2020 82,116.61
Vendor 22200 - LANGENFELD TRUE VALUE Totals Invoices $349.79
Vendor 22200 - LANGENFELD TRUE VALUE
APRIL2020 April 2020 Stmt Paid by Check #104167 04/30/2020 349.79
Vendor 49388 - BRUCE & KELLY KYNASTON Totals Invoices $133.38
Vendor 49388 - BRUCE & KELLY KYNASTON
026404 Utility Billing Suspense Paid by Check #104166 05/07/2020 133.38
Run by Theresa Sherman on 05/14/2020 Page 8 of 1459
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
Vendor 49386 - LORI RANALLETTE
Vendor 47903 - PRAXAIR 174 Totals Invoices $137.05
Vendor 47903 - PRAXAIR 174
96189754 Cylinder Paid by Check #104182 04/22/2020 137.05
Vendor 48591 - POTABLE DIVERS INC Totals Invoices $2,828.00
Vendor 48591 - POTABLE DIVERS INC
050520 Repair - Maintenance Water Tanks Paid by Check #104181 05/05/2020 2,828.00
Vendor 41272 - PAC MACHINE CO Totals Invoices $1,545.73
Vendor 41272 - PAC MACHINE CO
79618 Pump Stations Paid by Check #104180 04/28/2020 1,545.73
Vendor 44607 - OLIN CORPORATION Totals Invoices $4,071.74
Vendor 44607 - OLIN CORPORATION
2826287 Hypochlorite Paid by Check #104179 05/07/2020 4,071.74
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices $160.42
Vendor 48315 - O'REILLY AUTO PARTS
APRIL20 Apr 2020 Stmt Paid by Check #104178 04/28/2020 160.42
Vendor 48864 - DOUGLAS NUROCK Totals Invoices $60.00
Vendor 48864 - DOUGLAS NUROCK
T-2 2020 Dues - Memberships - Certification Paid by Check #104177 05/08/2020 60.00
Vendor 19355 - NEWARK IN ONE Totals Invoices $226.42
Vendor 19355 - NEWARK IN ONE
32682905 Buildings Paid by Check #104176 04/28/2020 226.42
Vendor 48731 - NEENAH FOUNDRY COMPANY Totals Invoices $32,346.49
Vendor 48731 - NEENAH FOUNDRY COMPANY
367005 Meters Phase 5B Paid by Check #104175 04/30/2020 32,346.49
Vendor 49387 - NEIL MOORE Totals Invoices $133.38
Run by Theresa Sherman on 05/14/2020 Page 9 of 1460
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
2
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1Vendor 49385 - JO ANNE SCARBROUGH Totals Invoices $925.69
Vendor 49385 - JO ANNE SCARBROUGH
17053 Utility Billing Suspense Paid by Check #104191 05/06/2020 925.69
Vendor 49268 - SAVANT SOLUTIONS INC Totals Invoices $41,546.70
Vendor 49268 - SAVANT SOLUTIONS INC
SS-0324 Service Contracts Paid by Check #104190 05/08/2020 41,546.70
Vendor 21701 - THE SACRAMENTO BEE Totals Invoices $1,105.64
Vendor 21701 - THE SACRAMENTO BEE
052020 Secondary Clarifier #3 Rehab Paid by Check #104189 05/03/2020 1,105.64
Vendor 47914 - TIM RUTHERFORD Totals Invoices $1,437.50
Vendor 47914 - TIM RUTHERFORD
1045A Replace ERP System Paid by Check #104188 05/08/2020 1,437.50
7,038.69
Vendor 48204 - RF MACDONALD CO Totals Invoices $10,740.49
I215856 FLL Sewer PS 6 Upgrade Paid by Check #104187 05/01/2020
Vendor 48204 - RF MACDONALD CO
I215828 FLL Sewer PS 6 Upgrade Paid by Check #104187 04/28/2020 3,701.80
Vendor 21116 - RENO GAZETTE-JOURNAL Totals Invoices $415.00
Vendor 21116 - RENO GAZETTE-JOURNAL
0003299292 Secondary Clarifier #3 Rehab Paid by Check #104186 04/30/2020 415.00
438.02
Vendor 47803 - REDWOOD PRINTING Totals Invoices $927.43
30881 Apache Ave Sewer Replacement Paid by Check #104185 04/23/2020
Vendor 47803 - REDWOOD PRINTING
30880 Luther Pass PS Tanks Rehab Paid by Check #104185 04/23/2020 489.41
Vendor 48553 - RAUCH COMMUNICATION Totals Invoices $70.00
Vendor 48553 - RAUCH COMMUNICATION
Apr-2006 Contractual Services Paid by Check #104184 05/01/2020 70.00
Vendor 49386 - LORI RANALLETTE Totals Invoices $200.00
3116404 Clothes Washer Rebate Program Paid by Check #104183 04/12/2020 200.00
Run by Theresa Sherman on 05/14/2020 Page 10 of 1461
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1Vendor 48481 - SWRCB ACCOUNTING OFFICE Totals Invoices $1,400.00
Vendor 48481 - SWRCB ACCOUNTING OFFICE
SW-0191891 Regulatory Operating Permits Paid by Check #104200 05/06/2020 1,400.00
Vendor 49160 - OLEG SVANYUTA Totals Invoices $316.00
Vendor 49160 - OLEG SVANYUTA
028770 Utility Billing Suspense Paid by Check #104199 05/07/2020 316.00
Vendor 49375 - STANISLAUS FARM SUPPLY COMPANY Totals Invoices $3,359.66
Vendor 49375 - STANISLAUS FARM SUPPLY COMPANY
601055211 Grounds & Maintenance Paid by Check #104198 05/12/2020 3,359.66
Vendor 45168 - SOUTHWEST GAS Totals Invoices $9,695.81
Vendor 45168 - SOUTHWEST GAS
MAY3 NATURAL GAS Paid by Check #104197 05/07/2020 9,695.81
Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices $2,126.40
Vendor 23450 - SOUTH TAHOE REFUSE
50120 Refuse Disposal Paid by Check #104196 05/01/2020 2,126.40
Vendor 48172 - SNAP ON TOOLS Totals Invoices $754.73
Vendor 48172 - SNAP ON TOOLS
05062046217 Shop Supplies Paid by Check #104195 05/06/2020 754.73
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices $258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN253115 Monitoring Paid by Check #104194 04/28/2020 258.00
Vendor 49140 - SIERRA BUSINESS COUNCIL Totals Invoices $1,000.00
Vendor 49140 - SIERRA BUSINESS COUNCIL
043020 Contractual Services Paid by Check #104193 05/04/2020 1,000.00
Vendor 47832 - SHRED-IT Totals Invoices $67.00
Vendor 47832 - SHRED-IT
8129653060 Office Supply Issues Paid by Check #104192 04/22/2020 67.00
Run by Theresa Sherman on 05/14/2020 Page 11 of 1462
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
2
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
Vendor 48996 - PHILLIP TRELLA
REISSUE Suspense Paid by Check #104209 05/08/2020 500.00
Vendor 49391 - ALEXIS THI PHAM Totals Invoices $308.55
Vendor 49391 - ALEXIS THI PHAM
026767 Utility Billing Suspense Paid by Check #104208 05/07/2020 308.55
Vendor 49343 - THE UNION Totals Invoices $271.59
Vendor 49343 - THE UNION
0000241856 Secondary Clarifier #3 Rehab Paid by Check #104207 04/30/2020 271.59
Vendor 24562 - TESCO CONTROLS INC Totals Invoices $575.00
Vendor 24562 - TESCO CONTROLS INC
0070227-IN Pump Stations Paid by Check #104206 05/05/2020 575.00
2,297.16
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN Totals Invoices $4,399.32
1040-73181 Pipe - Covers & Manholes Paid by Check #104205 05/07/2020
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN
1040-73183 Pipe - Covers & Manholes Paid by Check #104205 05/06/2020 2,102.16
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices $59.05
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY
APRIL 2020 April 2020 Stmt Paid by Check #104204 04/30/2020 59.05
Vendor 24315 - TAHOE PARADISE CHEVRON Totals Invoices $183.98
Vendor 24315 - TAHOE PARADISE CHEVRON
APRIL2020 Diesel Paid by Check #104203 04/30/2020 183.98
Vendor 49168 - TAHOE CHAMBER Totals Invoices $770.00
Vendor 49168 - TAHOE CHAMBER
2621118 Dues - Memberships - Certification Paid by Check #104202 05/01/2020 770.00
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices $10,839.73
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE
50120 Refuse Disposal Paid by Check #104201 05/01/2020 10,839.73
Run by Theresa Sherman on 05/14/2020 Page 12 of 1463
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
1
05/21/2020 04/30/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
1
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
5
05/21/2020 05/21/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 04/30/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
05/21/2020 05/21/2020 05/21/2020
100.58
18310937 Pipe Inventory Paid by Check #104214 05/11/2020 288.77
38303674 Shop Supplies Paid by Check #104214 05/05/2020
3,167.85
38297223 Pump Stations Paid by Check #104214 04/30/2020 75.61
38283273 Buildings Paid by Check #104214 04/22/2020
31.55
18283276 Buildings Paid by Check #104214 04/22/2020 1,963.45
38271483 Buildings Paid by Check #104214 04/13/2020
1,700.73
38262681 Buildings Paid by Check #104214 04/06/2020 24.08
18221543 Pipe - Covers & Manholes Paid by Check #104214 03/16/2020
232.74
18221517 Pipe - Covers & Manholes Paid by Check #104214 03/11/2020 542.68
18221513-1 Pipe - Covers & Manholes Paid by Check #104214 03/04/2020
378.36
18221513B Pipe - Covers & Manholes Paid by Check #104214 02/27/2020 1,076.91
18221513A Pipe - Covers & Manholes Paid by Check #104214 02/27/2020
Vendor 25850 - WESTERN NEVADA SUPPLY
18187408-1 Pipe - Covers & Manholes Paid by Check #104214 02/17/2020 355.22
Vendor 25700 - WEDCO INC Totals Invoices $608.66
158.15
618662 FLL Sewer PS 6 Upgrade Paid by Check #104213 05/07/2020 55.72
618661 FLL Sewer PS 6 Upgrade Paid by Check #104213 05/07/2020
61.85
618660 Buildings Paid by Check #104213 05/07/2020 106.21
617771 FLL Sewer PS 6 Upgrade Paid by Check #104213 05/01/2020
Vendor 25700 - WEDCO INC
614748 FLL Sewer PS 6 Upgrade Paid by Check #104213 04/14/2020 226.73
Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices $642.24
Vendor 48405 - WAXIE SANITARY SUPPLY
79062054 Janitorial Supplies Inventory Paid by Check #104212 04/08/2020 642.24
Vendor 43718 - USA BLUE BOOK Totals Invoices $159.28
Vendor 43718 - USA BLUE BOOK
218077 Pump #2, Tallac Sewer Pump
Station
Paid by Check #104211 04/27/2020 159.28
Vendor 47839 - TRI SIGNAL INTEGRATION INC Totals Invoices $700.00
Vendor 47839 - TRI SIGNAL INTEGRATION INC
103193 Buildings Paid by Check #104210 04/09/2020 700.00
Vendor 48996 - PHILLIP TRELLA Totals Invoices $500.00
Run by Theresa Sherman on 05/14/2020 Page 13 of 1464
Due Date G/L Date Received Date Payment DateInvoice Number Invoice Description Status Invoice Date Invoice Net Amount
13
05/21/2020 05/21/2020 05/21/2020
1
155 $365,263.76
Vendor 25680 - WECO INDUSTRIES INC Reversed Check #104109 4/14/2020 (223.40)
Invoice 614748
$365,040.36
Grand Totals Invoices
Vendor 48781 - WORLD OIL REFINING Totals Invoices $110.00
Vendor 48781 - WORLD OIL REFINING
I500-00551805 Service Contracts Paid by Check #104215 05/05/2020 110.00
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices $9,938.53
Run by Theresa Sherman on 05/14/2020 Page 14 of 1465
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: May 21, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Significant Exposure to Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d)(2)/Conference with Legal
Counsel regarding Significant Exposure to Litigation.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Nick Exline
66