06-18-2020A-41.1 . 1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefaiu, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 18, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Sheehan, Wallace
Via Conference Call: Exline
Absent: Cefalu
Staff: John Thiel, Paul Hughes, Brian Bartlett, Marla Sharp, Julie Ryan, Shelly Thomsen, Tim Bledsoe,
Heidi Baugh
Via Conference Call: Shannon Cotulla, Gary Kvistad, Stephen Caswell, Chris Caswell, Ivo Bergsohn,
Brent Goligoski, Chris Skelly, Judy Leong, Jeff Lee, Liz Kaufman, Jessica Henderson
Guests: Meredith Anderson and Samuel Ruderman; CivicSpark
ADMINISTER OATH OF OFFICE
Marla Sharp, Assistant Clerk of the Board, administered Oath of Office for Director Wallace.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Voaelgesang/Voaeloesana Yes/Cefalu Absent/Sheehan Yes/Exline
Yes/Wallace Yes to approve the Consent Calendar as presented.
a. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3144-20, (supersedes Resolution No. 3113-19) adopting the District's
Investment Policy.
REGULAR BOARD MEETING MINUTES June 18, 2020 PAGE - 2
b. MARCH 31, 2020, FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the March 31, 2020, Income Statement and Balance Sheet Reports.
C. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES
(Trevor Coolidge, Senior Engineer and Chris Stanley, Manager of Field Operations)
Approved Change Order No. 2 to GB General Engineering Contractor, Inc., to the 2020
Asphalt Patching and Trench Paving Services Contract in the amount of $3,252.
d. RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART DROUGHT RESPONSE PROGRAM:
DROUGHT RESILIENCY PROJECTS FOR FISCAL YEAR 2020121 GRANT
(Lynn Nolan, Grants Coordinator)
Adopted Bureau of Reclamation WaterSMART Drought Response Program Drought Resiliency
Projects for Fiscal Year 2020/21 grant program Resolution No. 3145-20 approving grant funding
for the Rocky Point 1 Waterline Replacement Project.
e. PURCHASE THERMOPLASTIC POLYURETHANE LAYFLAT HOSE, REEL AND REEL STAND
(Doug Van Gorden, Underground Repair Sewer Supervisor and Heidi Baugh, Purchasing Agent)
Authorized staff to advertise for bids for 5,280 feet of 8 inch TPU layflat hose, reels and reel
stands that would be used during bypass situations created by projects and emergencies.
SOUTH Y PCE REGIONAL INVESTIGATION
(Ivo Bergsohn, Hydrogeologist)
Approve entering into an Access Agreement with AECOM Technical Services, Inc., for
temporary use of the Tata Well Site as a staging area for plume characterization.
g. NOVEMBER 3, 2020, CONSOLIDATED DISTRICTS ELECTION
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Adopted Resolution No. 3146-20 for EI Dorado County declaring an election to be held in its
jurisdiction, consolidated with other Districts requesting election services.
h. REGULAR BOARD MEETING MINUTES: June 4. 202
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 4, 2020, Minutes
ITEMS FOR BOARD ACTION
a. 2020/21 Sodium Hydrochloride Mini-Bulk/Tote Supplies
(Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent) - Heidi Baugh provided details
regarding the bid results and the price increase and addressed questions from the Board.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Absent/Sheehan YeslEAne
Yes/Wallace Yes to award a Contract for Fiscal Year 2020/21 sodium hypochlorite min-
bulk/tote supplies to the lowest responsive, responsible bidder, Thatcher Company of Nevada,
Inc., in the amount of $36,750.
b. 2020/21 Sodium Hydrochloride Drums Supplies
(Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent) — Held! Baugh reported details
regarding the bid with lower prices than the previous year.
REGULAR BOARD MEETING MINUTES June 18, 2020 PAGE - 3
Moved WallacelSecond Sheehan/Vogelaesang YeslCefalu Absent/Sheehan Yes/Exline
Yes/Wallace Yes to award a Contract for Fiscal Year 2020/21 sodium hypochlorite drum
supplies to the lowest, responsive bidder, Thatcher Company of Nevada, Inc., in the amount
of $20,482.50.
C. Water and Sewer Service Charge Late/Penalty Fees (Paul Hughes, Chief Financial Officer) — Paul
Hughes provided details regarding the effects of COVID-19 by waiving water and sewer
service charge late penalty fees and addressed the questions from the Board. Shelly Thomsen
addressed the planned efforts that will be made to make the public aware through multiple
media sources.
Moved Sheehan/Second Wallace/Vogelgesona YeslCefalu Absent/Sheehan Yes Exllne
Yes/Wallace Yes to approve waiving late fees on the Fiscal Year 2020/21 first quarter water
and sewer bills.
d. Blue Ribbon Temporary Employee in the Information Technology Department - (Chris Skelly,
Information Technology Manager) -Chris Skelly provided details regarding the renewal of the
Contract for the Temporary Employee in IT and the benefits of hiring through Blue Ribbon.
Moved Vogelgesong/Second SheehanlVogelgesong YeslCefalu Absent/Sheehan Yes/Exline
Yes/Wallace Yes to approve the renewal of the Information Technology Department's
temporary employee Contract with Blue Ribbon in the amount of $35,000 for Fiscal Year
2020/21.
e. Water Main Cathodic Protection System Demonstration Pilot Study (Stephen Caswell, Principal
Engineer) -Julie Ryan reported details regarding the Pilot Study being performed in the Mount
Rainier area. Stephen Caswell provided further details.
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Exline
Yes/Wallace Yes to (1) Approve Proposal from JDH Corrosion Consultants, Inc., in the amount
of $60,100 for engineering services associated with a Water Main Cathodic Protection System
Demonstration Pilot Study; and, (2) Authorize the General Manager to execute Task Order No. 7
to the Master Services Agreement with JDH Corrosion Consultants, Inc.
Temporary Engineering Internship (Brent Goligoski, Associate Engineer) - Julie Ryan provided details
regarding the Temporary Engineering Internship extension through the end of September.
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Exline
YeslWallace Yes to approve the extension of one existing Engineering Intern, for a period of
approximately three months, in an amount not to exceed $20,000.
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Exline
Yes/Wallace Yes to approve Payment of Claims in the amount of $$1,249,487.94.
REGULAR BOARD MEETING MINUTES June 18, 2020 PAGE - 4
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang appointed Director Wallace to the assignments Director Jones previously
represented. Standing Committees: Water and Wastewater Operations Committee; Ad Hoc
Committees: Lakeside Park Associates and Administrative Code, Liaisons: Association of California
Agencies (ACWA), EI Dorado County and EL Dorado County Water Agency/Alternate.
Director Wallace commented on the Operations Committee Meeting he attended via
teleconference on June 15.
BOARD MEMBER REPORTS:
Director Exline reported that the South Tahoe Climate Action Plan Survey is out for review and
comment and encouraged District input.
President Vogelgesang reported he attended the Employee Communications Committee Meeting
on Wednesday, June 17, via conference call to represent the Board and to provide a Board update.
He extended the Board's appreciation to the staff's positive response to the COVID-19.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported she was unable to attend on June 10. John Thiel reported that Shannon
Cotulla attended via teleconference.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
Provided a staffing update, including temporary, seasonal and full-time vacancies.
The District remains at Risk Level 3 and continues to take guidance from Barton and the
County. The District is ready to get back to normal work schedules as soon as staff can safely
and responsibly return. Customer Service is scheduled to open to the public on July 13.
Additional safety precautions are being taken prior to opening the doors. Customer Service
has been running smooth during COVID-19 while meeting all customer needs by phone
including plan reviews and inspections. Staff remains healthy, no known COVID-19 positive
cases have been reported at the District. Office staff is currently maintaining to work from
home efficiently. Field staff are working staggered 12 -hour Team A and B alternating shifts,
keeping the teams separated. With the town reopening, the District is preparing for the
different scenarios including the need for additional customer assistance programs. The District
continues to operate more frugally and will continue for the next 6 to 12 months. John Thiel
thanked Paul Hughes, managers and supervisors for working together on cost savings.
STAFF/ATTORNEY REPORTS:
a. Ivo Bergsohn presented details regarding the Private Well Survey that will kick off next week.
The survey will be completed by a direct mailing campaign to well owners and also a follow
up with emails and telephone calls. For participation in the survey, the District will be offering
several incentives. A Well Survey Report with the results will be presented to the Board upon
completion.
b. Shelly Thomsen presented a brief introduction for CivicSpark Fellows, Meredith Anderson and
Sam Ruderman. Meredith Anderson presented a Powerpoint presentation regarding the
District's current emissions and recommended measures for improvement. Sam Ruderman
presented details on the Bayview and Al Tahoe Well Pump Station Energy Consumption
REGULAR BOARD MEETING MINUTES June 18, 2020 PAGE - 5
Comparison. Meredith Anderson, Sam Ruderman and Julie Ryan addressed questions from the
Board. Director Exline thanked all for their hard work on this project.
C. Shannon Cotulla provided an update on the State Water Resources Control Board's delay of
funding due to COVID-19, but continues to implement the water loss and conservation
regulations that were recently passed and how it could impact the District.
Attorney Kyistad provided details regarding the EI Dorado Elections Office election process in
November 2020. The two 4 -year seats will be on one ballot with the two highest vote getters winning
that seat. The one 2 -year seat will be on a separate ballot with the highest vote getter winning.
Applicants can either run for the 4 -year seats or the 2 -year seat, but they cannot run for both. If no
applicants run for either the four-year seats or the two-year seat, the Board may appoint.
BREAK AND ADJOURN TO CLOSED SESSION: 3:51 p.m.
RECONVENE TO OPEN SESSION: 4:04 p.m.
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and
the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW,
United States District Court for the Central District of California.
No Reportable Board Ac#ion
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al.
No Reportable Board action
ADJOURNMENT: 4:05 P.M.
AMaa Shap, Assistant Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District