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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director Duane Wallace, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 2, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Sheehan, Wallace
Via Conference Call: Directors Cefalu, Exline
Staff: John Thiel, Shannon Cotulla, Paul Hughes, Melonie Guttry, Brian Bartlett, Chris Stanley
Via Conference Call: Gary Kvistad, Stephen Caswell, Shelly Thomsen, Steve Caswell, Heidi Baugh,
Chris Skelly, Jim Hilton, Tim Bledsoe, Liz Kauffman, Jessica Henderson, Jeff Lee
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Director Wallace requested Item 4C - Diamond Valley Ranch Hay Barn, be pulled from Consent and
moved to Action Items for discussion.
CONSENT CALENDAR:
Moved Wallace/Second Vogelgesang/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline
Yes/Wallace Yes to approve the Consent Calendar with changes as presented.
a. EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS PURVEYOR ALTERNATE
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Adopted Resolution No. 3147-20 supporting the appointment of Director Wallace to serve as EI
Dorado County Water Agency Purveyor Alternate.
b. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES
(Heidi Baugh, Purchasing Agent)
1) Approved Partial Closeout Agreement and Release of Claims; and, 2) Authorized staff to file
a Partial Notice of Completion with the EI Dorado County Clerk.
REGULAR BOARD MEETING MINUTES July 2, 2020 PAGE - 2
C. SPECIAL AND REGULAR BOARD MEETING MINUTES: June lis 2020 and June 18, 2.020
(Marla Sharp, Administrative Assistant/Assistant Clerk of the Board)
Approved June 18, 2020, Minutes
CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
a. Diamond Valley Ranch Hay Barn (Stephen Caswell, Principal Engineer) - Director Wallace inquired
regarding the Diamond Valley Ranch business plan in addition to asking several questions
regarding the operation. Shannon Cotulla responded with a brief history of the property and its
development to date. Jim Hilton addressed further questions from Director Wallace. John Thiel
provided details regarding the long-term financial forecast of this project.
Moved Vogelgesong/Second Sheehan/Vogelgesana Yes/Cefalu Yes/Sheehan YeslExline
Yes/Wallace Yes to authorize staff to advertise for construction bids for the Diamond Valley
Ranch hay barn.
ITEMS FOR BOARD ACTION
a. Computer Equipment for Fiscal Year 2020/2021 (Brian Bartlett, Network/Telecom Systems Administrator) -
Brian Bartlett provided details regarding the purchase of budgeted computers and servers,
explained the timelines for recycling and warranties and addressed questions from the Board.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline
Yes/Wallace Yes to authorize the purchase of budgeted computers and servers for the
estimated amount of $117,200 (including tax).
b. Secondary Clarifier No. 3 Rehabilitation Project
(Stephen Caswell, Principal Engineer) - Stephen Caswell provided details regarding the Secondary
Clarifier No. 3 Rehabilitation Project and addressed questions from the Board. Four bids were
received, and the low bidder, Farr Construction, did not provide the required backup
documentation; and therefore, their bid was deemed nonresponsive. The second lowest
bidder, TNT Industrial Contractors, Inc., had minor irregularities associated with their Good Faith
Effort and DBA. Stephen Caswell further explained that the irregularities were not material and
did not provide a competitive advantage. Attorney Kvistad added that the documents
discussed in the low bid are required in order to maintain the bidding as fair and accurate.
Moved Vogelgesang/Second Sheehan/Vogelgesan-g YYes/Cefalu Yes/Sheehan Yes/Exline
Yes/Wallace Yes to 1) Find the bid from Farr Construction California non-responsive and reject
bid; 2) Find minor irregularities in the bid from TNT Industrial Contractors, Inc., to be immaterial
and waive immaterial irregularities; and, 3) Award Project to the lowest responsive, responsible
bidder, TNT Industrial Contractors, Inc., in the amount of $2,031,822, including Bid Alternate
No.'s 1, 2, and 4.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second WallacelVogelgesang Yes/Cefalu Yes/Sheehan YeslExiine
Yes/Wallace Yes to approve Payment of Claims in the amount of $1,613,528.60.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
REGULAR BOARD MEETING MINUTES July 2, 2020
PAGE - 3
BOARD MEMBER REPORTS:
Director Wallace reported there was a fire reported near Kiva Beach, which was put out quickly. The
Chamber is inundated with calls regarding the town needing to remain open along with concerns
regarding citizens paying their bills during this time of COVID-19. Paul Hughes reported that financial
information should be available next week regarding District delinquent payments and the Board will
discuss what can be done to assist District customers.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported a financial framework committee meeting was held June 30, and
Shannon Cotulla attended on her behalf.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
Provided a staffing update including full-time and temporary recruitments
The District has no COVID-19 reported cases and remains at Risk Level 3, including the new
Governor directive of wearing masks in public areas. Customer Service may reopen on July 13,
balancing safety at work. Shannon Cofulla provided comments regarding the concern for
ensuring the District can provide water and sewer services to customers, while protecting the
District's human resources. This means the District must focus on core services to keep the
District functioning. Director Wallace commented that that the original idea was to flatten the
curve and President Vogelgesang reported that while the infection rates are rising, the death
rate is dropping, so in that, we have been successful and the District is doing the right thing.
Director Cefalu provided suggestions regarding COVID -19 testing and reaching out to other
critical agencies for resources in the case of a spike at the District.
District delinquency payment rates will be reviewed next week once available.
STAFF ATTORNEY REPORTS:
a. Shannon Cotulla reported the District received a request to temporarily connect 11 homes
near the Heather Lake, Bijou area to a District fire hydrant as their well failed. They currently
have a boil water order in effect since they are receiving water through the fire hydrant. This
request was granted so those property owners are purchasing water from the District for the
time being, which may last a few weeks. There is a backflow preventer on the hydrant.
b. Melonie Gutlry reported Ethics Training for the Board and Managers is due in September and
Brownstein, Hyatt, Farber, Schreck is available Thursday, September 17, from noon to 2 p.m. to
do the training via conference call. By consensus, the Board agreed to schedule Ethics
Training on this date.
ADJOURNMENT: 3:19 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District