District Board Agenda Packet 09-03-2020
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, September 3, 2020 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Pursuant to the Governor’s Executive Order N-29-20
the South Tahoe Public Utility District Board of Directors may participate via teleconference.
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director Duane Wallace, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
Public Participation
In accordance with Executive Order N-29-20, the District Board Room will be closed to members of
the public and all public participation will be handled remotely through the GoToMeeting
Conference Call listed below.
South Tahoe Public Utility District Board of Directors Meeting
Please join my meeting from your computer, tablet or smartphone:
https://global.gotomeeting.com/join/952798605
You can also dial in using your phone:
United States (Toll Free): 1-877-309-2073
United States: 1-571-317-3129
Access Code: 952-798-605
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
REGULAR BOARD MEETING AGENDA – September 3, 2020 PAGE – 2
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Customer Assistance Program
(Tim Bledsoe, Customer Service Manager)
Adopt Resolution No. 3152-20, a Resolution of the Board of Directors of the South Tahoe
Public Utility District establishing a Temporary Sewer Rate Relief Program in response to
the COVID-19 Pandemic Emergency.
b. Transfer of Sewer Units for Public Agencies
(Tim Bledsoe, Customer Service Manager)
Approve Ordinance 578-20 amending section 4.8.14 of the Administrative Code
regarding transfer of sewer units for public agencies.
c. Aeration Blower Emergency Power and Secondary Clarifiers No.’s 1 and 2 Rehabilitation
Project (Brent Goligoski, Associate Engineer)
(1) Approve the Proposal from Carollo Engineers, Inc., in the amount of $186,782 for
engineering services for the Aeration Blower Emergency Power and Secondary Clarifiers
No.’s 1 and 2 Rehabilitation Project; and, (2) Authorize the General Manger to execute
Task Order No. 22 to the Master Services Agreement with Carollo Engineers, Inc.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $2,322,054.75.
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Lake Tahoe Summit
b. COVID -19 Update
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
08/20/2020 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
09/07/2020 – Labor Day Holiday District Offices Closed
09/09/2020 – 10:30 a.m. El Dorado Water Agency Meeting in Placerville
09/14/2020 – 3:30 p.m. Operations Committee Meeting at the District
09/16/2020 – 8:00 a.m. Employee Communications Committee Meeting (Exline Representing)
09/17/2020 – 12:00 p.m. Mandatory Ethics Training at the District
09/17/2020 – 2:00 p.m. Regular Board Meeting at the District
REGULAR BOARD MEETING AGENDA – September 3, 2020 PAGE – 3
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation United States District Court,
Case No. 2:20-CV-01514-WBS-CKD, Alpine County v. South Tahoe Public Utility District; et al.
b. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (one case).
c. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (one case).
ADJOURNMENT (The next Regular Board Meeting is Thursday, September 17, 2020, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – September 3, 2020 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, September 3, 2020
ITEMS FOR CONSENT
a. FUTURE WATER AND SEWER PIPELINE REHABILITATION PROJECTS
(Julie Ryan, Engineering Department Manager)
1) Approve the Proposal from Sierra Ecotone Solutions to complete biological resources studies
and authorize the General Manager to execute Task Order No. 16 in the amount $28,310; and,
(2) Approve the Proposal from Susan Lindstrom, PhD, Consulting Archaeologist, to complete
cultural resources studies, and authorize the General Manager to execute Task Order No. 14 in
the amount $16,600.
b. TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist)
Accept the Cost Proposal from Northwest Hydraulic Consultants for engineering services
needed to conclude the Truckee Marsh Sewer Facilities Protection Project in the amount of
$43,080.
c. WATER AND SEWER SERVICE CHARGE LATE/PENALTY FEES
(Paul Hughes, Chief Financial Officer)
Approve waiving late fees on the Fiscal Year 2020/21 second quarter water and sewer bills.
d. TEMPORARY HELP FOR CUSTOMER SERVICE
(Tim Bledsoe, Manager of Customer Service)
Approve a Contract with Blue Ribbon Personnel Services for one temporary employee, in the
estimated amount of $34,335.
e. TEMPORARY SHIPPING AND RECEIVING CLERK
(Heidi Baugh, Purchasing Agent)
Approve the Contract extension with Blue Ribbon Personnel Services for one temporary
Shipping and Receiving Clerk through October 31, 2020, in an amount not to exceed $17,500.
f. RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART GRANTS: WATER AND ENERGY
EFFICIENCY GRANTS FOR FISCAL YEAR 2021
(Lynn Nolan, Grants Coordinator)
Adopt Resolution No. 3151-20 approving submittal of a grant application for the Bijou and
Bowers Waterline Infrastructure Improvement Project to the Bureau of Reclamation
WaterSMART Water and Energy Efficiency Grants for Fiscal Year 2021 grant program.
g. REGULAR BOARD MEETING MINUTES: August 20, 2020
(Melonie Guttry/Executive Services Manager/Clerk of the Board)
Approve August 20, 2020, Minutes.
Julie Ryan
Page 2
September 3, 2020
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Future Water and Sewer Pipeline Rehabilitation Projects
REQUESTED BOARD ACTION: 1) Approve the Proposal from Sierra Ecotone Solutions to
complete biological resources studies and authorize the General Manager to execute
Task Order No. 16 in the amount $28,310; and, (2) Approve the Proposal from Susan
Lindstrom, PhD, Consulting Archaeologist, to complete cultural resources studies, and
authorize the General Manager to execute Task Order No. 14 in the amount $16,600.
DISCUSSION: In 2016, the District worked with Sierra Ecotone Solutions and Susan
Lindstrom, respectively, to complete biological resources and cultural resources studies
of the District’s entire water service area in support of the Meters Projects.
Subsequently, the District was able to use these studies as the environmental
documentation supporting various other projects within the District’s service area,
resulting in a very cost effective yet thorough approach to environmental
documentation for District projects. However, the 2016 study is only valid for 5 years
after its completion. To continue this blanket approach to environmental
documentation for capital projects, the 2016 study must be revisited.
Over the next five years, the District is scheduled to construct five sewer system projects
and three water system projects for which the biological and cultural resources studies
have yet to be performed. In light of the current economic crisis, staff anticipates that
additional funding opportunities may become available, especially for “shovel ready”
projects. Completing the environmental documentation is one step toward making a
project “shovel ready.”
The Proposals from the two consultants are attached, detailing the scope of their
proposed services. The capital projects that the proposed studies will address are
primarily pipeline rehabilitation and replacement projects, which fall mostly within the
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
1
Julie Ryan
Page 2
September 3, 2020
existing right-of-way (ROW). The scope of work for biological and cultural resource
studies was thus limited to existing ROWs that are not in sensitive areas (ie., stream
environment zones) that currently contain water or sewer facilities. Projects that extend
outside the ROW, projects that are in sensitive areas, and projects that install new
facilities where none currently exist will likely require additional study beyond the
proposed scope.
Proposals were sought only from Sierra Ecotone Solutions and Susan Lindstrom for their
respective services, for the following reasons:
• Very knowledgeable of the District’s service area and operations
• Performed the prior studies on the District’s service area, including a template
for completing the updates very cost effectively
• Each have a Master Services Agreement in place with the District
• Can proceed with their respective work immediately, before the onset of winter
and before any potential funding deadlines.
Staff recommends that the Board approve the Proposals and authorize the General
Manager to execute new Task Orders with the consultants.
SCHEDULE: As soon as possible
COSTS: $44,910
ACCOUNT NO: 1030-4405; 2030-4405 (50/50)
BUDGETED AMOUNT AVAILABLE: $251,680; $340,097
ATTACHMENTS: Proposals
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
2
21 August 2020
Ms. Julie Ryan
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
RE: STPUD District Wide Sewer and Water Pipeline Network Replacement Project,
CEQA Environmental Documentation Scope and Budget
Dear Ms. Ryan:
Sierra Ecotone Solutions (SES) appreciates the opportunity to support South Tahoe
Public Utility District’s (District) environmental and permitting requirements for the
District Wide Sewer and Water Pipeline Network Rehabilitation and Replacement
Project. As requested, SES has prepared a scope of work and estimated budget for the
preparation of California Environmental Quality Act (CEQA) environmental
documentation for this project. In order to prepare the scope of work provided below, the
following assumptions are used:
• An Initial Study/Negative Declaration (IS/Neg Dec) will be the appropriate CEQA
document;
• The IS/Neg Dec will be prepared using preliminary GIS available from District staff
provided in the summer of 2020;
• The project will be located within the right-of-way (ROW), in ROWs currently
occupied by water or sewer pipes, and outside major stream and river crossings (see
Attachment 1 STPUD ROWs Containing Utilities;
• The District will prepare necessary permit applications and pay associated filing fees;
• A Biological Assessment will be prepared for the project; and
• The District will provide the background materials and data (e.g., project locations,
equipment lists, cultural resource reports, GIS files, and project descriptions)
necessary to prepare the IS/Neg Dec;
• It is anticipated this project will be either exempt from Tahoe Regional Planning
Agency (TRPA) review or Qualified Exempt under the existing Memorandum of
Understanding between the District and TRPA. If a Public Service Application is
required the content and analysis included in the IS/Neg Dec will be incorporated for
use as the TRPA Initial Environmental Checklist and will be billed under separate
cover;
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Ms. Ryan
21 August 2020
Page 2
• If a phase of the work proposed is required to extend beyond the ROW, to ROWs that
are not currently occupied by underground water or sewer utilities or into ROWs in
sensitive areas, additional site-specific analysis may be required due to potential
impacts to resources. The level of analysis and environmental review will be
dependent on project specifics and site characteristics.
Scope of Work
Task 1 - Review Background Information, Prepare Project Description and Attend
Project Meetings with District Staff
Sierra Ecotone Solutions (SES) will visit the site, collect available background
information for the project area from the District, and review environmental documents
and survey/study documents prepared for other projects that have been permitted in the
project area. SES will obtain maps and drawings of the proposed sewer and waterlines to
be replaced and a general description of the proposed project from the District, and will
prepare a written project description that is of adequate detail for use in the Initial
Study/Negative Declaration (IS/Neg Dec). During the course of preparing the
environmental documentation, up to four (2) meetings will be attended by the SES
project manager to discuss the Project with District and agency staff to ensure adequacy
of the analysis and to discuss and resolve potential issues. SES will also provide
assistance in identifying potential alternative locations for the proposed facilities if
necessary.
Task 2 - Prepare Initial Study/Negative Declaration and Attend Hearing
SES will use the description of the project prepared in Task 1 to prepare the
Administrative Draft IS/Neg Dec. The Administrative Draft IS/Neg Dec will provide:
• A brief description of the project;
• The location of the project;
• A proposed finding that the project will not have a significant effect on the
environment (this is anticipated but will be determined during analysis);
• Analysis in an Initial Study documenting reasons to support the finding; and
• Mitigation measures, if any, which will be included in the project to avoid
potentially significant effects.
The Administrative Draft IS/Neg Dec will be prepared by SES for review by the District.
CEQA Appendix G criteria will be utilized for the evaluation criteria in the IS/Neg Dec.
Environmental issues which are anticipated to be addressed in detail include cultural
resources, biological, air quality, surface water quality, hazardous materials, soils and
grading, land coverage, greenhouse gas emissions, and short-term construction noise.
Following one round of review by the District, SES will revise as appropriate, produce
the IS/Neg Dec and circulate the document to the State Office of Planning and Research
and other interested agencies and members of the public. Concurrent with circulation, the
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Ms. Ryan
21 August 2020
Page 3
IS/Neg Dec will be noticed in the Tahoe Daily Tribune. During the 30-day circulation of
the IS/Neg Dec, SES will attend a hearing to take public comment on the environmental
document. If it is determined the project qualifies as Categorical Exemption in
accordance with Article 19 Section 15300, then only an Initial Study will be prepared and
not circulated, and Task 3 would not be perfomred.
Task 3 - Final Environmental Documentation and Attend Hearing
Upon conclusion of the circulation period of the IS/Neg Dec, a Final Environmental
Documentation package will be prepared for District review and presentation to the
District Board for approval. Once the Board has approved the Project, a Notice of
Determination will be prepared and sent to the El Dorado County Clerks office for 30-
day posting. The filing of a Notice of Determination starts a 30-day statute of limitations
on court challenges to the District’s approval under CEQA. SES will also coordinate
with the Clerks office concerning the District’s submittal of wildlife impact fees.
Task 4 – Preparation of Biological Assessment
SES will prepare a Biological Assessment (BA) to analyze potential impacts to wildlife
(terrestrial and aquatic) and vegetation in accordance with US Fish and Wildlife Service
guidelines as outlined in the attached guidance memorandum. Direct, indirect and
cumulative effects will be disclosed for special status species and habitats that may be
present within the project areas and defined area of potential effects (APE).
Recommendations will be included if necessary to reduce or avoid adverse impacts to
sensitive and special status species and habitats that may be present within the project
area or APE. Based on the analysis and determinations in the BA, CA Waterboard will
coordinate needs for consultation, conference, and or technical assistance between US
Fish and Wildlife Service and Contractor. Follow-up work that lies outside the scope of
this document and may be required includes a nesting bird survey that would be required
to be performed prior to commencement of construction, dewatering plans and water
sampling and traffic control measures that may be necessary to mitigate impacts.
Schedule
Tasks 1 and the Initial Study for the project will be completed within 90 days of receipt
of notice to proceed from the District. The Hearing identified in Task 2 may occur while
the 30 day circulation is occurring. Task 3 and 4 will be complete within 10 days after
the completion of the circulation assuming no major comments are received on the
IS/Neg Dec. This schedule assumes that the District will provide SES with project base
mapping and a general definition of the proposed action within 30 days of receipt of
notice to proceed and that the IS/Neg Dec will begin circulation approximately 10 weeks
after design documents and project description are provided to SES.
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Ms. Ryan
21 August 2020
Page 4
Estimated Budget
The estimated work effort for each task is provided below. Tasks will be completed by
Garth Alling (Project Manager and Senior Scientist), and Jennifer DeMartino (GIS and
Mapping Support).
Task Hours/Rate Cost
Task 1 - Review Background Information/Prepare Project
Description/Attend meetings (2)
45 at $135
$6,075
Task 2 - Prepare Initial Study/Negative Declaration and Attend
Hearing (1)
80 at $135
24 at $95
$10,800
$2,280
Task 3 - Final Environmental Documentation and Attend
Hearing (1)
25 at $135
4 at $95
$3,375
$380
Task 4 – Prepare Biological Assessment 40 at $135 $5,400
Direct Costs $600
Total Estimated Costs $28,310
Should you have any questions concerning the assumptions or proposed scope/costs,
please do not hesitate to contact me at 530.416.2440.
Sincerely,
Garth Alling
Manager
Attachment 1: Map
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¦
0 1 20.5
Miles
Map Legend
Utility In ROW
No Utility In ROW
SEZ & River Buffer Boundary
South Tahoe Public Utility District
ROW's Containing Utilities
*Right of ways in SEZ's or within 250ft. of a river have been excluded.
Map Created 6/17/20
7
COST
Task *Personnel Hrs $/Hr Cost
(1) project management/scoping PA 3 170 510
(2) review of background materials PA 3 170 510
(3) analysis of NCIC results PA 10 170 1700
(4) assist STPUD GIS mapping staff
in preparing NCIC map overlay-
including known cultural resources PA 4 170 680
(5) assist STPUD GIS mapping staff
in preparing NCIC map overlay-
excluding known cultural resources PA 4 170 680
(5) Phase 1A formal report (assuming no known
cultural resources within project area) PA 16 170 2720
Subtotal: 6,800
Expenses:
-**NCIC records search Subtotal: 9,200-9,800
TOTAL: 16,000-16,600
*PA, principal archaeologist (Susan Lindström)
**the cost of a records search of the entire STPUD service area is based on NCIC estimate of $9,200-
$9,800
8
Susan Lindström, Ph.D.
Consulting Archaeologist P.O. Box 3324
Truckee CA 96160
530-587-7072 voice
slindstrom@cebridge.net
DATE: August 20, 2020
TO: Julie Ryan, Engineering Department Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Ph: 530.543.6267 (direct) /530.307.8101 (cell); jryan@stpud.dst.ca.us
RE: Waterline & Sewer Line Rehabilitation Project
Cultural Resource Study Scope and Cost Proposal
PROJECT BACKGROUND AND AUTHORITY
The South Lake Tahoe Public Utility District (STPUD) is proposing to
rehabilitate water and sewer lines at various locales throughout their service area in the
City of South Lake Tahoe and surrounding unincorporated areas of El Dorado County.
The service area comprises a total area of about 23 square miles and contains 87,000
lineal feet of waterline and 76,000 linear feet of sewer line. Utilities that would be
addressed within the project area fall within the existing right of way and in areas that
have previously been disturbed (e.g., paved roadways, road shoulders, etc.). STPUD
would be pursuing “stimulus” funding or other forms of federal or state funding for this
project.
As part of the planning process, baseline environmental studies are required,
including a cultural resource inventory. Cultural studies are customarily performed in a
series of phases, each one building upon information gained from the prior study. The
inventory phase (Phase 1) involves a prefield records search and Native American contact
(Phase 1A), field reconnaissance/resource discovery (Phase 1B), and documentation (Phase
1C) of any cultural resources located within the project Area of Potential Effect (APE). If
cultural properties are present, their significance is evaluated according to eligibility criteria
established in the National Register of Historic Places and/or California Register of
Historical Resources (Phase 2). If project redesign to avoid impacts to significant resources
is unfeasible, then mitigation measures are implemented (Phase 3). Mitigation (or data
recovery) typically involves supplemental archival research, field excavation, photo
documentation, mapping, archaeological monitoring, interpretation, etc. Objectives of this
scope of work are designed to satisfy tasks only pertaining to Phase 1A work.
METHODS
Phase 1A prefield research would draw heavily from comprehensive cultural studies
conducted in 2015 and 2016 when the STPUD embarked on a program to install meters and
9
hydrants throughout their service area (Lindström 2015, 2016). Results from prior reports, which
contained a literature survey of relevant prehistoric and historic themes and a review of prior
archaeological research and of pertinent published and unpublished literature, would be summarized in
the current project cultural report. To identify any properties listed on the National Register, California
Register and/or other local listings, the required records search at the North Central Information
Center (NCIC) at California State University at Sacramento would be updated, to include the
entire service area. Given the expected large number of prior archaeological studies and previously
recorded archaeological sites in the project vicinity, the NCIC search area radius would be limited
to an area within and/or immediately adjacent to the defined project neighborhoods (no greater than
1/16 mile).
To address potential Native American concerns and incorporate their opinions,
knowledge and sentiments regarding the project, the Native American Heritage Commission and
appropriate tribal groups would be re-contacted by STPUD personnel.
Any locales containing known archaeological resources (as documented by the NCIC) or
any areas of Native American concern (according to the NAHC Sacred Lands Files or as indicated
in subsequent communications with respective tribal groups) would be excluded from the project area
and, therefore, eliminated from any ground disturbance activities.
No archaeological field reconnaissance (Phase 1B) would be conducted for the current
study. “Wind-shield” surveys of large neighborhood blocks and sample pedestrian surveys of
selected areas of exposed ground along the road shoulder were conducted as part of the 2015 and 2016
cultural studies with negative results. In the current study, all ground disturbance activities would
occur within the STPUD utility right of way and in areas subject to previous ground disturbance
or where the ground surface is currently obscured by the built environment (e.g., asphalt paving). In
most cases prior disturbance has extended to a considerable depth and likely below any
potential archaeological surface or subsurface deposits that could once have been present.
No new ground surface disturbances are anticipated. It is assumed that no historic buildings/
structures/objects would be directly impacted, nor would the setting surrounding any
archaeological or historical property be indirectly affected or altered from the current state. In
light of the above, field survey is unwarranted.
A final report would provide a summary contextual background (largely drawn from the 2015
and 2016 cultural studies) and present results (in narrative and GIS mapping format) of the
updated 2020 NCIC and NAHC records searches, along with any pertinent project-specific
recommendations. GIS overlays and report mapping support would be provided by the STPUD.
References Cited:
Lindström, Susan
2015
2016
South Tahoe Public Utility District Fire Hydrant Service Expansion
Project Cultural Resource Inventory.
STPUD District-Wide Metering Project Cultural Resource Inventory.
10
COST
Task *Personnel Hrs $/Hr Cost
(1) project management/scoping PA 3 170 510
(2) review of background materials PA 3 170 510
(3) analysis of NCIC results PA 10 170 1700
(4) assist STPUD GIS mapping staff
in preparing NCIC map overlay-
including known cultural resources PA 4 170 680
(5) assist STPUD GIS mapping staff
in preparing NCIC map overlay-
excluding known cultural resources PA 4 170 680
(5) Phase 1A formal report (assuming no known
cultural resources within project area) PA 16 170 2720
Subtotal: 6,800
Expenses:
-**NCIC records search Subtotal: 9,200-9,800
TOTAL: 16,000-16,600
*PA, principal archaeologist (Susan Lindström)
**the cost of a records search of the entire STPUD service area is based on NCIC estimate of $9,200-
$9,800
11
Ivo Bergsohn
Page 2
September 3, 2020
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Truckee Marsh Sewer Facilities Protection Project
REQUESTED BOARD ACTION: Accept the Cost Proposal from Northwest Hydraulic
Consultants for engineering services needed to conclude the Truckee Marsh Sewer
Facilities Protection Project in the amount of $43,080.
DISCUSSION: The Truckee Marsh Sewer Facilities Protection Project (TMSFPP) involves the
implementation of an Adaptive Management Plan (AMP) to protect existing District
sewer facilities in the Upper Truckee Marsh. The District operates and maintains a sewer
pump station (Bellevue Pump Station); an 8-inch sewer collection gravity main; and a
10-inch sewer transmission force main along the northeast margin of the Upper Truckee
Marsh. The sewer pipelines are located within an easement over property owned by
the California Tahoe Conservancy. The need for the AMP was initiated by a flood event
neighboring the easement following the record snowmelt year in 2011. The objective of
the AMP is to reduce flooding of the easement; and reduce the potential for stream
channel development and erosion that would expose or damage the sewer lines within
the easement.
The AMP was started in 2014 and has been implemented as a five-year program of
construction and post-construction monitoring. In order to close-out the AMP final
monitoring including topographic, field hydrology and vegetation surveys are needed
to demonstrate the changes in flow patterns resulting from the features installed to
protect the District’s utility easement. Findings from the final survey effort will be
documented in a final AMP Technical Report to complete the regulatory reporting
requirements for this project.
Northwest Hydraulic Consultants (NHC) has served as the District’s consulting engineer
for this Project since 2013. In order to conclude this Project, staff recommends that the
Board accept Task No.’s 1 and 2 and 50% of Task No. 4 of the June 17, 2020, Cost
Proposal (attached) in the amount of $43,080. Task No. 4 is requested at the 50% level
as NHC included coordination and meeting costs for Task No. 3, Design of El Dorado
Access, which is not being brought forward for approval at this time.
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
12
Ivo Bergsohn
Page 2
September 3, 2020
SCHEDULE: September – December 2020
COSTS: $43,080
ACCOUNT NO: 10.30.8426/UT Marsh Adaptive Management
BUDGETED AMOUNT AVAILABLE: $48,372.15
ATTACHMENTS: Scope for Closeout of Upper Truckee Marsh Sewer Facilities Protection
Plan (NHC, June 2020)
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
13
200 S. Los Robles Avenue, Suite 405| Pasadena, CA 91101 | 626.440.0080 | www.nhcweb.com
water resource specialists
17 June 2020
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attn: Ivo Bergsohn, P.E.
Subject: Scope for Closeout of Upper Truckee Marsh Sewer Facilities Protection Plan
Dear Mr. Bergsohn:
The following scope outlines our proposed approach to completing work on the subject project. NHC prepared
an Adaptive Management Plan (AMP) to reduce risks to two South Tahoe Public Utility District (District) pipelines
along Trout Creek in the Upper Truckee Marsh near El Dorado Avenue in 2014. Adaptive management work has
been completed since that time in multiple construction seasons. The AMP envisioned up to 5 years of
implementation guided by annual monitoring, followed by 2 additional years of monitoring. No significant
implementation of adaptive management measures has occurred since 2017. The adaptive management
measures have been successful at reducing risk to the pipelines and have met environmental objectives for
maintaining or enhancing marsh habitat. However, stream conditions have significantly changed since
development of the AMP due to intensive beaver activity in the area upstream of Bellevue Avenue, and this
activity has affected success in meeting operation and maintenance objectives in the AMP.
Multiple beaver dams are now present across the main channel upstream of Bellevue Avenue in an area where
the main Trout Creek channel turns and crosses the meadow towards the northern margin of the meadow and
then turns to parallel this margin near the location of the District’s pipelines. Beaver dams are in the main
channel, along the main channel banks at intersections with secondary channels and swales, and in secondary
channels. Beavers were not present in this area when the AMP was developed in 2014. Beaver activity has
resulted in changes to stream and overbank flow patterns, and a portion of the stream channel is now entirely
filled with sand that was deposited in the area influenced by beaver dams. Increased distribution of flows to
secondary flow paths and overbanks has resulted. The AMP implementation has not been successful in reducing
overbank flooding along the pipelines to allow maintenance access in dry months. This is at least in part due to
beaver activity, and measures to address these conditions must consider the present and potential future
influence of beavers. The pipelines are in an easement on California Tahoe Conservancy property. The
Conservancy has recently indicated an interest in active participation in evaluating and potentially managing the
influence of the beavers, in part due to concerns raised by private property owners adjacent to the marsh
regarding overbank flooding.
Two primary strategies have been discussed for future management consistent with District objectives:
1) Encouragement of flows and management of beaver impacts on the secondary channel in the center of
the marsh. This channel is believed to be a modified historical alignment of the Trout Creek Channel and
encouragement of flows in this channel are generally favorable to District facilities in reducing risk of
main channel avulsion toward the pipelines and in reducing overbank flows along the easement. This
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17 June 2020
UTMSFPP Closeout
Page 2
activity might be implemented by the Conservancy but Conservancy actions and any District support has
not yet been defined.
2) Development of a more permanent access to the pipelines from El Dorado Avenue upstream of Bellevue
Avenue. An agreement currently exists for access across Conservancy property in this area as a
contingency plan for maintaining the pipelines. This access is primarily needed for cleaning the gravity
pipeline which is accessible at manholes. The second pipeline is a force main, is not accessible from the
manholes, and requires little recurring maintenance.
The scope of work described below will conduct final monitoring of the project and complete a final report as
described in the AMP, will develop plans for a more permanent access from El Dorado Avenue, and will provide
coordination with the Conservancy and other regulatory agency staff on closeout of the AMP, beaver
management, and District access from El Dorado Avenue. The location of the proposed access was not included
in the original project area for the AMP, and thus was not explicitly included in environmental compliance and
permitting. The scope of work does not include any supplementary environmental assessment or permitting
that may be necessary to include this area as part of the project or to develop it as an independent project.
Scope of Work
The scope of work includes the following tasks:
Task 1 – 2020 Monitoring for Project Closeout
Task 2 – Final AMP Report
Task 3 – Design of El Dorado Access
Task 4 ‐ Coordination and Meetings
Each of these tasks is briefly described below.
Task 1 ‐ 2020 Monitoring for Project Closeout
The attached Table 1 shows the baseline monitoring for the project, monitoring associated with primary success
criteria, and post‐construction monitoring described in the AMP. The status for each monitoring metric and
recommendations for monitoring for project closeout are included. The monitoring conducted for 2020 will
include two periods designed to capture the range of metrics listed – one period in late June or early July and a
second period in September. The earlier period will include observations and measurements of pilot channel
performance, inundation in the easement, effects of beaver activity on flow patterns, and limited observations
of vegetation. The September monitoring period will include a final vegetation survey and topographic surveys.
In both periods, drone photography will be taken to document general conditions and flow patterns. Drone
photography will be aerial obliques and video for general documentation and will not be orthorectified.
Collection of water level and turbidity data at continuous monitoring stations would continue through
September 2020. Final field photos will be collected at the field monitoring points established in the AMP in
both July and September.
Task 2 – Final AMP Report
The AMP includes annual reporting for two years following implementation. No special requirements are
outlined in the AMP for the final report, but documentation of the overall project history is considered valuable
and is included in this scope. The final report will incorporate the results of all monitoring listed in Task 1,
provide a history of the need for the project and implementation, describe challenges associated with beaver
15
17 June 2020
UTMSFPP Closeout
Page 3
activity, and assess overall effectiveness. A draft report will be prepared for review by the District, and
comments will be incorporated into a final report to be submitted to the review agencies.
Task 3 – Design of El Dorado Access
NHC will lay out two potential alignment options for access via El Dorado Avenue after discussion of potential
routes with the District. The routes will utilize the Conservancy parcel identified in the contingency plan for
maintenance, but one of the options may also cross a private parcel to remain in an area less subject to
inundation. In addition, NHC will develop prosed options for crossing wet areas on the route with minimal
impact to wetland vegetation and flow patterns. The layouts and crossing options will be presented as a
conceptual design for discussion with the Conservancy, private property owner, and other agencies. Based on
these discussions, NHC will develop a preliminary design for the proposed access. After review by the District
and agencies, NHC will prepare a final design. The final design will be plans and notes suitable for project
permitting and for construction by District crews or by a Contractor using a simplified contracting process. Book
form technical specifications are not anticipated.
Task 4 – Coordination and Meetings
NHC will conduct regular coordination with the District and with revegetation subcontractor Western Botanical
Services to maintain project progress, schedule, and budget. NHC will provide coordination with the
Conservancy on the access plan and future management of beaver activity in the project area. NHC will respond
to comments on draft work products from the District, review agencies, and private property owners. NHC will
attend up to two site meetings with the Conservancy and the District to review the project outcomes, access
deign, and future management measures by the Conservancy.
Schedule
Monitoring work will be completed in July and September and a draft final AMP report will be produced by
October 15, 2020. A final report will be produced 15 days after receipt of consolidated comments on the draft
report and will be scheduled to occur by to December 1, 2020.
Budget
The scope of work described above will be completed on a time and expense basis for a fee not to exceed
$58,430.
NHC appreciates the opportunity to provide this scope of work and budget and looks forward to working with
you to close out the project.
Sincerely,
Northwest Hydraulic Consultants Inc.
Edward E. Wallace, P.E.
Principal
Attachments:
Table 1 UTMSFPP AMP Monitoring Status and Closeout
Budget Breakdown
16
Table 1 ‐ UTMSFPP AMP Monitoring Status and CloseoutMonitoring and Reporting RequirementsBaseline MonitoringObjectiveMetricStatusDocument existing conditions Existing TopographyComplete 2013Document existing conditions Extent ofeasement inundationComplete 2014Document existing conditions Establish permanent phot pointsComplete 2014Document existing conditions Map occurrence of woody vegetationComplete 2014Document existing conditions Vegetative cover in road removal and hummock areas Complete 2014Document existing conditions Monitor stream turbidityComplete 2014Primary Success Criteria MonitoringObjectiveMetricStatusNotesRecommendation for close outRight overbank flow reductionStreamflow at bankfull stage 700 ft upstream of BPS and on right overbank in Documented in 2016‐2018May currently be affected by beaver activityJuly and Sep 2020 observation/measurementsAbsence of inundationTopography and inundation on 13 established cross sectionsInundation documented in observations, no survey since 2016Drone photos available for multiple years, plus inundation and beaver dam mapping. These are more helpful than survey xs for understanding flow patterns.Drone flight and flow pattern/inundation mapping for July 2020 and Sep 2020. Final photos at photo monitoring points Sep 2020. Final topographic cross sections and pilot channel transects Sep 2020Vegetation cover, vigor, and growthPrimarily visual observations, supplemented by transectsVisual observations and transects described in 2018 vegetation monitoring survey, no post‐construction observations since then.Final vegetation survey Sep 2020Construction MonitoringObjectiveMetricStatusNotesControl sediment discharge during constructionTurbidity at two continuous monitoring statiosns; grab samples and visual obsevations during construction activites ‐ 20 NTU max standard with allowable temporary exceedencesUp to date through Spring 2020Control sediment discharge, pilot channelsTurbidity upstream and downstream of project site ‐ no more than 10% increaseUp to date through Spring 2020Monitor/control excessive pilot channel expansionTransects ‐ monitored during constructionComplete17
Post‐Construction MonitoringObjectiveMetricStatusNotesRecommendation for close outReduced right overbank flowsNo more than 10 percent of flow in right overbank at bankfull flowUp to date through 2019Visual observations used instead of streamflow measurements or modelingJuly and Sep 2020 observation/measurementsReduced inundation of right overbank No inundation at flows less than 50 cfsUp to date through 2019. Inundation reduced to very low flows but not eliminated.General observations of inundation and flow paths during early summer runoff used rather than stage recordersDrone flight and flow pattern/inundation mapping for Jule 2020 and Sep 2020. Final photos at photo monitoring points Sep 2020. Provide stage data through 2020 Erosion and sedimentationNo performance standardUp to date through 20192020 observationsLeft bank flow pathwaysNo performance standardUp to date through 20192020 observationsGroundwater monitoringNo performance standard ‐ supports vegetation monitoringUp to date through 2019Provide data through Sep 2020Establish herbaceous vegetation in planted areas similar to baseline70 percent of baseline cover after 2 years; 90 percent after 3 years with vigor comparable to surrounding vegetationObservations made through 2017 when majority of planting was complete.Observations to date indicate planting successFinal vegetation survey Sep 2020Establish woody vegetation in planted areas similar to baseline80 percent survival and good vigor ‐ visual inspectionObservations made through 2017 when majority of planting was complete.Observations indicated some planting did not meet success criteria but new growth was present and features were determined to be serving intended purposeFinal vegetation survey Sep 2020Establish willow fences where planted 80 percent survival ‐ visual inspectionObservations made through 2015 when installation of willow fences was complete.Observations indicated planting did not meet success criteria but new growth was opresent and features were determined to be serving intended purposeFinal vegetation survey Sep 2020Maintain functional wetland areaFinal visual inspection to identify any conversion of area to non‐wetlandNeed final observationFinal vegetation survey Sep 2020Final topographyNo performance standard ‐ final resurvey area of avulsion near Bellevue Avenue at completion of projectNeed final survey/photography Final topographic cross sections and pilot channel transects Sep 2020Flow in pre‐1968 channelNo performance standard ‐ install crest stage gage at 1968 avulsion bend in channel ggpchannel filling as a result of beaver activity; visual observations of channel up to dateFinal observations and drone photography of pre‐1968 channel, flow patterns, and effects of beaver activity July and Sep 202018
NHC COST PROPOSALPROJECT:UTMSFPP AMP CloseoutPROJECT NO:6001103CLIENT:STPUDDATE:16 June 2020BY:ewpe2e2gis1seteewdbdltvsLabor Subcons Direct Task Task NoTask Description248.19 120.07 133.56 138.14CostCostCostCost12020 Monitoring for Project Closeout32501612$17,740$6,188$23,9292Final AMP Report20408$10,872$3,413$1,281$15,5663Design of El Dorado Access182424$10,664$1,102$0$11,7674Coordination and Meetings24$5,957$1,102$110$7,169Totals 941141644$45,233$11,806$1,391$58,430NHC Personnel19
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Water and Sewer Service Charge Late/Penalty Fees
REQUESTED BOARD ACTION: Approve waiving late fees on the Fiscal Year 2020/21
second quarter water and sewer bills.
DISCUSSION: Due to the local economic impact of COVID-19, District staff is
recommending a waiver of late fees associated with the 2020/21 second quarter water
and sewer billing. The Board previously approved waiving late fees on the prior two
quarterly billings. The estimated financial impact of waiving late fees for one quarter is
$68,000.
SCHEDULE: October billing
COSTS: Approximately $68,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
20
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Temporary Help for Customer Service
REQUESTED BOARD ACTION: Approve a Contract with Blue Ribbon Personnel Services
for one temporary employee, in the estimated amount of $34,335.
DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel
Services for one temporary employee. Because normal day-to-day activities have
changed during the COVID-19pandemic crisis, including customers having difficulty
paying for water and sewer services, Customer Service is not adequately staffed to help
customers set up payment plans and pursue delinquent accounts. This temporary
employee will work exclusively on the rate relief program, special projects, delinquent
residential and commercial accounts, allowing the District to collect revenues due from
past due services.
SCHEDULE: As soon as possible
COSTS: $34,335
ACCOUNT NO: 10.60.445; 20.60.4405
BUDGETED AMOUNT AVAILABLE: Unbudgeted – Funded with contingencies or budget
savings
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
21
Heidi Baugh
June 20, 2019
Page 2
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Heidi Baugh, Purchasing Agent
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Temporary Shipping and Receiving Clerk
REQUESTED BOARD ACTION: Approve the Contract extension with Blue Ribbon
Personnel Services for one temporary Shipping and Receiving Clerk through October
31, 2020, in an amount not to exceed $17,500.
DISCUSSION: At the end of March 2020, the District hired a temporary Shipping and
Receiving (S&R) Clerk through Blue Ribbon Personnel Services under the purchasing
authority of the General Manager to cover the departmental duties due to a
scheduled medical leave. Medical leave was postponed due to COVID-19, but due to
the permanent employee’s CDC-defined high risk category, the temporary employee
started working an alternating shift (part time) to reduce the permanent employee’s risk
exposure. Medical leave commenced June 10, 2020, for the permanent employee, at
which time the temporary employee assumed full- time duties. It is anticipated that the
District’s permanent employee will return to work by the end of October. Due to the
delay of the start date, and the longer than anticipated medical leave, an extension of
the Contract with Blue Ribbon Personnel Services is necessary to allow for S&R coverage
until the permanent employee returns to work.
Staff recommends approving the Contract extension with Blue Ribbon Personnel
Services for one temporary Shipping and Receiving Clerk through October 31, 2020, in
an amount not to exceed $17,500.
SCHEDULE: October 2020
COSTS: $17,500 (estimated for Contract extension)
ACCOUNT NO: 20.54-4405; 10.54-4405
BUDGETED AMOUNT AVAILABLE: Unbudgeted – Funded with contingencies or budget
savings
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
22
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Resolution for Bureau of Reclamation WaterSMART Grants:
Water and Energy Efficiency Grants for Fiscal Year 2021
REQUESTED BOARD ACTION: Adopt Resolution No. 3151-20 approving submittal of a
grant application for the Bijou and Bowers Waterline Infrastructure Improvement Project
to the Bureau of Reclamation WaterSMART Water and Energy Efficiency Grants for
Fiscal Year 2021 grant program.
DISCUSSION: District staff is requesting approval to submit a grant application to the
Bureau of Reclamation WaterSMART Grants: Water and Energy Efficiency Grants for
Fiscal Year 2021 grant program for a Waterline Replacement Project on the Bijou and
Bowers Waterlines. The grant is limited to $500,000 with a 50% or more match. The
attached Resolution is a requirement of the funding application.
SCHEDULE: Final application due September 17, 2020
COSTS: Match costs are associated with this item
ACCOUNT NO: 2050-BOWERS, 2050-BIJOU23
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3151-20
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
23
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RESOLUTION NO. 3151-20
A RESOLUTION BY THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT BUREAU OF RECLAMATION WaterSMART
GRANTS: WATER AND ENERGY EFFICIENCY GRANTS FOR FISCAL YEAR 2021
NOW, THEREFORE, BE IT RESOLVED by the South Tahoe Public Utility District (STPUD)
Board of Directors that the General Manager, Assistant General Manager and/or the
Chief Financial Officer is hereby authorized and directed to sign and file, for and on
behalf of the STPUD, a Financial Assistance Application for a financing agreement from
the Bureau of Reclamation for the planning, design, and construction of the following
project:
Bijou and Bowers Waterline Infrastructure Improvement Project
And;
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grants Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative Agreement;
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS
FOLLOWS:
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3151-20 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 3rd
day of September, 2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
I do hereby certify that the foregoing is a full, true, and correct copy of a Resolution
duly and regularly adopted at a meeting of the STPUD Board of Directors held on
September 3, 2020.
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3151-20
Page 2
September 3, 2020
25
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director Duane Wallace, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 20, 2020
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Wallace, Sheehan
Via Conference Call: Director Exline
Staff: John Thiel, Paul Hughes, Shannon Cotulla, Melonie Guttry, Tim Bledsoe, Shelly Thompson, Chris
Skelly, Julie Ryan, Jim Hilton
Via Conference Call: Gary Kvistad, Liz Kauffman, Trevor Coolidge, Ryan Lee, Heidi Baugh, Jessica
Henderson, Brent Goligoski
Guests Via Conference Call: Kristi and Christoph Castro, Scott Bangham, Amy Laverdier, Morina
Calonico Simkins, Christmas Valley Home Owner’s Association, David Peterson, Shane Romsos, Paula
Peterson
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Wallace/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to approve
the Consent Calendar as presented.
a. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager )
Adopted Resolution No. 3148-20 which incorporates the Pay Listing by Position for the pay
listing effective June 25, 2020.
b. AL TAHOE FORCE MAIN BYPASS STATION (Julie Ryan, Engineering Department Manager and Tim Bledsoe, Manager of Customer Service)
Authorized staff to enter into a Reimbursement Agreement with John Shearer to replace
temporary pavement patch with a permanent pavement section in the amount of $29,070 for
3,060 square feet, with potential minor modifications to be made by staff.
26
REGULAR BOARD MEETING MINUTES August 20, 2020 PAGE – 2
c. INNOVYZE SOFTWARE UPGRADES
(Adrian Combes, Senior Engineer)
Authorized the purchase of Budgeted Hydraulic Modeling Software Replacement and annual
maintenance in the amount of $13,011.26.
d. AERATION BASIN NO. 2 COATING REPAIRS
(Stephen Caswell, Principal Engineer)
Approved an exception to the District’s Purchasing Policy and allow Sole Source Procurement
of repairs on Aeration Basin No. 2 by Farr Construction in an amount not to exceed $31,052
e. SEWER HYDRAULIC MODELING SUPPORT SERVICES
(Brent Goligoski, Associate Engineer)
1) Approved the Proposal from Carollo Engineers, Inc., in the amount of $41,400, to provide as-
needed hydraulic modeling services for the sewer system; and, 2) Authorized the General
Manager to execute Task Order No. 21 to the Master Services Agreement with Carollo
Engineers, Inc.
f. REGULAR BOARD MEETING MINUTES: August 6, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 6, 2020, Minutes
ITEMS FOR BOARD ACTION
a. Christmas Valley Acres Homeowners’ Association Meter Project (Tim Bledsoe, Manager of Customer
Service) – Tim Bledsoe provided details regarding the Christmas Valley Acres Homeowner’s
Association (HOA) metering issue and cited District Administrative Code Section 3.1.18, which
states that common interest developments managed by HOA’s will be master metered. This is
consistent with District practice when installing master meters for other HOA’s.
Christoph Castro, President of Christmas Valley Acres HOA, presented several concerns
regarding the HOA being master metered including a misguided letter from the District, HOA
units being individually owned with individual water lines, and missed conservation
opportunities. He further clarified that the HOA’s common areas are not irrigated as they are
naturally forested.
Kristi Castro, HOA Treasurer, is challenging the District’s definition of “Owner” pertaining to the
District’s Administrative Code 1.1.97.
Scott Bangham is requesting that single meters be installed at each home within the Christmas
Valley Acres HOA.
Amy Laverdier is requesting individual meters on all units and does not wish to split the water bill
with other homeowners.
Morina Calonico Simkins expressed frustration over a master meter, which will not offer any
control over water use.
Tim Bledsoe provided details regarding the letter mailed from the District to the home owners
from the water meter installation coordinator. Paul Hughes requested Attorney Kvistad provide
some details regarding the District’s Administrative Code. Attorney Kvistad further explained the
differences between Non Common developments without an HOA versus HOA developments
and that in an HOA situation, the code is written because there is common area managed by
the HOA. In addition, the Christmas Valley Acres HOA water lines are estimated to have been
27
REGULAR BOARD MEETING MINUTES August 20, 2020 PAGE – 3
installed in approximately 1976 when the complex was built, and the District does not have
authorization to work on those pipes. It would be difficult to consider taking ownership of those
lines in their condition. Repairing and replacing those lines would be cost prohibitive. The
Administrative Code doesn’t provide for lines to common area, and all HOA’s are treated the
same in the Administrative Code. Meters are installed on the property line, but everything
behind the meter is private property. The Board reviewed a document distributed by the
Christmas Valley Acres HOA titled Christmas Valley Acres Townhomes 3025 Christmas Valley
Road SLT. Tim Bledsoe and Director Cefalu reported regarding the discussion that took place at
the Ad-Hoc Committee that reviewed this issue on August 17, 2020. Of all the options discussed,
submeters seem to be the most cost equitable solution. John Thiel reported the cost is
approximately $1,000 per unit to install individual meters in the each unit and the District does
not need to take responsibility for the asset. Although the District is empathetic to the HOA’s
desire to be exempt from this process, the District is under mandate from the state to install
meters and demonstrate fairness to all HOA’s. After a lengthy discussion, The Board directed
staff to complete the 8-inch meter installation at the Christmas Valley Acres HOA, monitor the
usage and billing for one year, while the home owners are billed individually at the base rate,
and after the one year evaluation, staff adjust meter size billing to ensure cost parity.
b. 2020 Diamond Valley Ranch Hay Barn and Equipment Storage Facility Project (Stephen Caswell,
Principal Engineer) – Julie Ryan provided details regarding the 2020 Diamond Valley Ranch Hay
Barn and Equipment Storage Facility Project. The District engineers believe there are plans that
could be value engineered and re-bid later this fall.
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to
reject all bids for the 2020 Diamond Valley Ranch Hay Barn and Equipment Storage Facility
Project.
c. Fiscal Year 2020/21 Amended Sewer Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) –
Paul Hughes reported the Fiscal Year 2020/21 budget was adopted in May. At that time staff
reported they would bring forward an amended budget to offset some of the revenue
reductions due to COVID-19. All departments reviewed budgets to make adjustments to non-
critical expenses, which are detailed in the Board packets, and which reduced the operations
and maintenance sewer fund by $881,250 or 11.6%, the capital budget by $3,746,500 or 32.8%;
operations and maintenance water fund reduced by $215,025 or 4.4%; and capital budget
reduction of $421,000 or 5.6%; totaling the district wide operations and maintenance budget by
$1,096,275 and capital reduction fund by $4,167,500.
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to
adopt Resolution No. 3149-20 adopting the amended Fiscal Year 2020/21 Sewer Enterprise Fund
Budget, and superseding Resolution No. 3141-20 in its entirety.
d. Fiscal Year 2020/21 Amended Water Enterprise Fund Budget (Paul Hughes, Chief Financial Officer)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to
adopt Resolution No. 3150-20 adopting the amended Fiscal Year 2020/21 Water Enterprise Fund
Budget, and superseding Resolution No. 3142-20 in its entirety.
28
REGULAR BOARD MEETING MINUTES August 20, 2020 PAGE – 4
e. COVID-19 Customer Assistance Program (John Thiel, General Manager) – John Thiel provided
information regarding the COVID -19 Customer Assistance Program details. The COVID-19
response to date has twice waived late fees and penalties and in August, the District waived
sending the Tax Roll to El Dorado County. John Thiel presented numbers for the proposed Local
50 Program. Shelly Thomson provided a sample form that could be filled out online or over the
phone and addressed questions from the Board. Tim Bledsoe reported this program will create
more work for the Customer Service Department. The District will be flexible with the opt-in
program. Attorney Kvistad commented that a change to the Administrative Code will need to
happen in order for this to occur, unless there is an exception for a temporary basis,
which Attorney Kvistad will review. The Board directed staff to implement the Local 50 Program
for sewer customers with a simple opt-in form, which will be online and via phone call.
Moved Wallace/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to
allocate up to $1.1 million for funding for the Local 50 Program for sewer customers with a simple
opt-in form, and staff will bring a Resolution forward at the September 3, 2020, Board meeting to
formally adopt the procedures.
f. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to
approve Payment of Claims in the amount of $1,675,704.66.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang and John Thiel provided details regarding the City Ad-Hoc Committee
Meeting of August 20, 2020.
Director Exline reported regarding the Workforce Housing Committee Meeting on August 11, 2020.
BOARD MEMBER REPORTS:
Director Wallace reported regarding several proposed affordable housing developments throughout
the South Shore.
Director Exline reported that the City’s Climate Action Plan is on the website for comment.
EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported three staff members presented at the virtual meeting on August 12, 2020.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing report
• There have been no confirmed COVID-19 cases at the District. Overall there have been 11
potential exposures, but in all cases, they isolated at home eliminating risk to other staff and all
tests to date have back negative.
STAFF/ATTORNEY REPORTS:
Melonie Guttry provided an Elections update reporting the seven candidates running for office in
November.
Shannon Cotulla provided a report regarding the State Water Resource Control Board Water Loss
Regulations.
29
REGULAR BOARD MEETING MINUTES August 20, 2020 PAGE – 5
BREAK AND ADJOURN TO CLOSED SESSION: 4:17 p.m.
RECONVENE TO OPEN SESSION: 4:55 p.m.
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation United States District Court,
Case No. 2:20-CV-01514-WBS-CKD, Alpine County v. South Tahoe Public Utility District; et al.
No reportable Board action
b. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel regarding
Potential Initiation of Litigation (one case).
No reportable Board action
ADJOURNMENT: 4:56 p.m.
____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
30
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Customer Assistance Program
REQUESTED BOARD ACTION: Adopt Resolution No. 3152-20, a Resolution of the Board of
Directors of the South Tahoe Public Utility District establishing a Temporary Sewer Rate
Relief Program in response to the COVID-19 Pandemic Emergency.
DISCUSSION: At the August 20, 2020, Regular Board Meeting, action was taken to
adopt a temporary Sewer Rate Relief Program (Program) to provide financial relief to
certain District customers who have been adversely impacted by COVID-19. During the
discussion, it was determined that the Program should be formally adopted by a
Resolution.
The Program, which will be funded with property tax receipts, is available to all
commercial customers, all multi-family customers, and single family dwelling customers
whose primary residence is in the District’s service area, who have experienced a loss of
income due to COVID-19. Customers must submit to the District a completed
application by October 30, 2020, to participate in the Program. Qualifying customers
will receive a 50% reduction to their most recent quarterly sewer bill. The reduction is
applied to current sewer charges only, not additional outstanding balances.
Depending on the customer utilization rate, the Board may choose to extend the
program beyond one quarter.
SCHEDULE: Resolution effective upon Board adoption
COSTS: $1.1 million maximum
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: Funded with property tax revenues
ATTACHMENTS: Resolution No. 3152-20
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
31
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RESOLUTION NO. 3152-20
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ESTABLISHING A TEMPORARY SEWER RATE RELIEF PROGRAM IN
RESPONSE TO THE COVID-19 PANDEMIC EMERGENCY
WHEREAS, the state of California and El Dorado county issued multiple orders to
shelter in-place, restrict and/or close businesses , limit travel, and prohibit evictions, all in
response to the COVID-19 pandemic; and,
WHEREAS, the Lake Tahoe Basin is heavily dependent on tourism, with a majority
of visitors to the area originating from communities in Northern California and beyond
that have been heavily impacted by the COVID-19 pandemic; and
WHEREAS, nearly all businesses, and the owners and employees of those
businesses, located within the District’s service area have been negatively affected by
the economic impacts of the COVID-19 pandemic; and
WHEREAS, the District’s sewer services are generally funded through customer
rates and service charges that cannot be utilized to fund customer assistance programs
as a result of applicable legal requirements, including Proposition 218; and
WHEREAS, the District receives property tax and other revenue that may be used
for any lawful public purpose, including funding customer assistance programs, since
property tax revenues and certain other revenues are not subject to Proposition 218
limitations; and
WHEREAS, the Board of Directors desires to create a program to provide
temporary financial relief from sewer bills (“Temporary Sewer Rate Relief Program”) that
will be available to all commercial customers, all multi-family customers, and single
family dwelling customers whose primary residence is located within the District’s
service area; and
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WHEREAS, the reduction in rate revenue to the District from the Temporary Sewer
Rate Relief Program can be accommodated without adversely affecting the sewer
enterprise fund and district-wide operations or capital improvement programs; and
WHEREAS, the Board of Directors desires to fund the Temporary Sewer Rate Relief
Program with property tax revenues and may consider utilizing other District funds which
are not subject to Proposition 218 limitations.
NOW THEREFORE, BE IT RESOLVED, AS FOLLOWS:
1. The following Temporary Sewer Rate Relief Program is adopted:
a. The District staff shall prepare an application form for eligible customers to
apply for rate relief for their sewer bill;
b. Eligible customers include all commercial customers, all multi-family customers,
and single family dwelling customers whose primary residence is located within the
District’s service area.
c. Eligible customers may apply any time from the effective date of this
Resolution until October 30, 2020.
d. In order to qualify for the sewer bill rate relief, eligible customers must
reasonably demonstrate in their application that they have been adverssely impacted
by the COVID-19 pandemic.
e. Qualifying customers shall receive a fifty percent (50%) reduction in their sewer
bill for one quarter, in either the third or fourth calendar quarter in 2020 or the first
calendar quarter in 2021. The rate relief is only available in the form of a credit, no
refunds will be issued.
2. Funding for the Temporary Sewer Rate Relief Program shall be from revenue not
subject to Proposition 218 limitations including, but not limited to, property tax revenue,
penalties, interest, rents and sale of hay.
3. That the Board of Directors of the South Tahoe Public Utility District may extend the
Temporary Sewer Rate Relief Program for an additional time period(s) by adopting a
motion at a Board of Director’s meeting.
4. This Resolution shall take effect upon its adoption by the Board of Directors.
Resolution No. 3152-20
Page 2
September 3, 2020
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WE THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting duly held on the 3rd day of
September 2020, by the following vote:
AYES:
NOES:
ABSENT:
____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
___
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3152-20
Page 3
September 3, 2020
34
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Transfer of Sewer Units for Public Agencies
REQUESTED BOARD ACTION: Approve Ordinance 578-20 amending section 4.8.14 of the
Administrative Code regarding transfer of sewer units for public agencies.
DISCUSSION: The Administrative Code presently restricts the transfer of sewer units from
one parcel to another parcel except with respect to Affordable Housing Projects and
when sewer units are transferred from one parcel to another parcel provided the
parcels are owned by the same public agency. This Ordinance would allow public
agencies to transfer excess sewer units from one parcel to another parcel provided
such parcels are owned by the same or another public agency. Currently, there is
approximately 219 excess sewer units attached to multiple public parcels, but are in
suspend status (not generating quarterly service charge revenue).
At the District’s Affordable Housing Ad-Hoc Committee meeting on August 8, 2020, staff
and committee members agreed allowing public agencies to transfer sewer units from
one public agency to another public agency would be in the interest of the community
and the District. Staff agreed that this incentive will help promote development for
public agency projects.
SCHEDULE: Ordinance effective 30 days from Board approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Ordinance No. 578-20
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
35
21462705
ORDINANCE NO. 578-20
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY
DISTRICT AMENDING SECTION 4.8.14 OF DIVISION 4 OF THE
ADMINISTRATIVE CODE REGARDING THE TRANSFER OF SEWER
CAPACITY BY A PUBLIC AGENCY
BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility
District, County of El Dorado, State of California, as follows:
SECTION I – POLICY AND PURPOSE
The purpose of this Ordinance is to adopt certain changes to the Administrative
Code to allow a public agency to transfer excess sewer capacity from one parcel to
another parcel provided both parcels are owned by same or another public agency.
SECTION II – DEFINITIONS
For the purpose of this Ordinance, the terms used herein are defined as follows:
A. The District. The South Tahoe Public Utility District.
B. The Board. The Board of Directors of the South Tahoe Public Utility
District.
C. Administrative Code. The compilation and codification of all of the
Administrative, Water, Sewer, and Groundwater Management Plan
Ordinances of the District, which establish the authority and the principles
for decisions of the District, and provide the public with guidelines
applicable to District operations.
D. Sewer Unit. A Sewer Unit is an estimated measurement of quantity and
strength of wastewater discharged to the District’s wastewater collection
system. A Sewer Unit represents incremental capacity rights in the form of
fixtures or facilities causing actual or potential sewage discharge to the
District’s wastewater collection system. A Sewer Unit is used for the
purposes of determining Sewer Service Charges.
E. Excess Sewer Unit. An Excess Sewer Unit is any Sewer Unit assigned to a
parcel in excess of the number of Sewer Units required for improvements
on such parcel in accordance with the District’s Schedule of Sewer Units.
F. Public Agency. A public agency includes the government of the United
States, including any of its agencies, the State of California, a county, city,
district, public authority, and any other political subdivision or public
corporation in the State
36
Ordinance No.578-20
Sewer Unit Transfer Ordinance
Page 2
21462705
SECTION III – FINDINGS
The Board of Directors of the South Tahoe Public Utility District, County of El
Dorado, State of California, make the following findings:
1. The Administrative Code presently restricts the transfer of Sewer Units
from one parcel to another parcel except with respect to Affordable Housing projects and
when Sewer Units are transferred from one parcel to another parcel, provided the parcels
are owned by the same public agency;
2. Public Agencies often own multiple parcels within the District’s service
area boundary that have Excess Sewer Units associated with one or more parcels;
3. Public Agencies receive funds paid by the public, either directly or
indirectly, to accomplish their public purposes;
4. The District believes that it is in the public’s interest to assist other Public
Agencies by allowing them to transfer Excess Sewer Units from one parcel to another
parcel provided such parcels are owned by the same or another public agency;
5. The District desires to amend the Administrative Code to allow Public
Agencies to transfer Excess Sewer Units from one parcel to another parcel provided both
parcels are owned by the same or another Public Agency;
6. Under the District’s proposed amendment to the Administrative Code,
Excess Sewer Units may be only transferred by a Public Agency from one parcel to
another parcel provided both parcels are owned by same or another public Agency.
7. The Board of Directors has determined that it is in the best interest of the
District and the public to make these amendments to the Administrative Code.
SECTION IV – AMEND SECTION 4.8.14 OF DIVISION 4 OF THE
ADMINISTRATIVE CODE
Administrative Code section 4.8.14 shall be amended in its entirety as follows:
“4.8.14 Conditions to Transfer. Transfer of Excess Sewer Units shall be allowed
only: (1) for the development of Affordable Housing and no sewer permit shall be issued
for development of Affordable Housing on a Primary Parcel when Excess Sewer Units
are transferred from a Secondary Parcel; and, (2) from a Secondary Parcel to a Primary
Parcel provided both parcels are owned by the same or another Public Agency. The
transfer of Excess Sewer Units is subject to compliance with all of the following
conditions:
37
Ordinance No.578-20
Sewer Unit Transfer Ordinance
Page 3
21462705
a) Conformance with the General Plan. The use of the Primary Parcel shall
conform to the applicable City or County General Plan.
b) Approvals. The applicant for a sewer permit for the Primary Parcel shall
secure all approvals for the proposed use of the Primary Parcel as required
by the City, the County, the Tahoe Regional Planning Agency and the State
of California.
c) Sewer Permit. The owner of the Primary Parcel shall submit a completed
Sewer Permit Application to the District.
d) Transfer Application. The owner of the Secondary Parcel shall submit a
completed Transfer of Sewer Capacity Rights Application to the District.
e) Payment of Fees and Taxes. All existing unpaid District fees and charges
shall be paid for the Primary and Secondary Parcels.
f) Satisfaction of Liens. All liens upon the Secondary Parcel shall be satisfied,
or in the alternative, written concurrence shall be obtained from any
lienholder, which written concurrence shall save the District free and
harmless from any and all claims arising out of the transfer of Excess Sewer
Units from the Secondary Parcel in a form acceptable to the District.
g) Transfer of All Excess Sewer Units. When all Sewer Units are transferred
from the Secondary Parcel, the following conditions shall apply:
(1) Removal of Sewer Lateral. The lateral sewer connection(s) of the
Secondary Parcel shall be removed, plugged and sealed by the
District at the District’s expense. If the owner of the Secondary
Parcel subsequently purchases Sewer Units for use on the
Secondary Parcel, a new sewer lateral must be installed in a
manner satisfactory to the District at the owner’s expense. Physical
inspection of the sewer lateral shall be made by the District.
(2) Disconnection of Water Utilities. All water service utilities for the
Secondary Parcel shall be capped and disconnected from the
District Water System to the satisfaction of the District. Physical
inspection of the properly capped water connection(s) shall be
made by the District.
h) Remaining Use on Secondary Parcel. Any use which remains on the
Secondary Parcel shall have sufficient Sewer Units to accommodate such
use as determined by the District. Physical inspection of the remaining use
on the Secondary Parcel shall be made by the District.
i) District Approval. The Board authorizes the General Manager of his/her
designee to approve the transfer of Excess Sewer Units from the Secondary
Parcel to the Primary Parcel and issuance of a Sewer Permit for the Primary
Parcel upon satisfaction of all of the above conditions.”
SECTION VI – SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance or the Administrative Code. The Board of Directors declares
38
Ordinance No.578-20
Sewer Unit Transfer Ordinance
Page 4
21462705
and determines that it would have passed section, subsection subdivision, paragraph,
sentence, clause or phrase thereof of this Ordinance and its implementing rules and
regulations and the Administrative Code irrespective of the fact that any one or more
sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be
determined to be unconstitutional or invalid.
SECTION VII – EFFECTIVE DATE
This Ordinance amending the above referenced section to the Administrative
Code shall take effective 30 days after its passage.
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public
Utility District at its duly held regular meeting on the 3rd day of September, 2020 by the
following vote:
AYES:
NOES:
ABSENT:
__________________________________________
Randy Vogelgesang, President
South Tahoe Public Utility District
ATTEST:
___________________________
Melonie Guttry, Clerk of the Board
39
Brent Goligoski
Page 2
September 3, 2020
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Aeration Blower Emergency Power and Secondary Clarifiers
No.’s 1 and 2 Rehabilitation Project
REQUESTED BOARD ACTION: (1) Approve the Proposal from Carollo Engineers, Inc., in
the amount of $186,782 for engineering services for the Aeration Blower Emergency
Power and Secondary Clarifiers No.’s 1 and 2 Rehabilitation Project; and, (2) Authorize
the General Manger to execute Task Order No. 22 to the Master Services Agreement
with Carollo Engineers, Inc.
DISCUSSION: Since 2017, staff has been preparing for upgrades to the aeration system
at the Wastewater Treatment Plant (WWTP), and on January 23, 2020, the District
advertised for consultants to design the improvements. On March 19, 2020, the Board
approved a Proposal from Carollo Engineers, Inc. (Carollo) for preliminary design
services for the Blower System Emergency Power and Improvements Project (Project).
One piece of this preliminary design process was to perform a Business Case Evaluation
(BCE) to evaluate alternatives for replacing the existing engine-driven backup blower
with an emergency generator.
The existing engine-driven backup blower was constructed in 1987 and it falls out of
compliance for air quality in 2020, and must be replaced, precipitating the switch to an
emergency generator, addressing long-standing concerns over reliability of an engine-
driven system. The consequence of failure for the activated sludge system is very high;
within 15 minutes without aeration, the biological process will begin to fail. In addition
to the regulatory deadline, the District has a funding deadline for the completion of this
Project. The District has been granted $775,000 by FEMA (of which $193,750 is District
match) for design and construction of the emergency generator. To comply with grant
requirements, construction must be completed by June 2022.
The BCE process evaluated four alternatives:
1. House the generator within the existing Blower Building
2. House the generator in a newly constructed extension to the Blower Building
3. House the generator in a newly constructed building adjacent to the Blower Building
4. House the generator in a sound-attenuated enclosure adjacent to the Blower
Building
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
40
Brent Goligoski
Page 2
September 3, 2020
After deliberation, Carollo and staff recommend the new emergency standby
generator be housed in an outdoor rated enclosure to provide emergency backup
power to start and run at least one existing aeration blower, as the most cost-effective
solution for the District. The size of the generator is assumed to be equal to or less than
700 horsepower with sub-base fuel tank sized for a minimum of 8 hours run time. The
design shall also incorporate an automatic transfer switch (ATS) external to the existing
Motor Control Center (MCC) and a slab-on-grade concrete pad.
For economy of scale, staff intends to construct the Blower Generator under the same
Contract as the Secondary Clarifiers No.’s 1 and 2. The Secondary Clarifier design has
been completed to the 90% design level by Carollo over the past year under a
separate Task Order. As such, the scope in this Proposal includes the following:
• 90% design for the Blower Generator for District review and comment
• Final design for the Blower Generator and Secondary Clarifiers No.’s 1 and 2
• Bid period support services
Design of the improvements will be completed this winter. The construction Project will
be bid in early 2021 with construction of the generator in 2021 and the rehabilitation of
one clarifier scheduled for 2022 and the other in 2023.
District staff requests that the Board approve the Proposal from Carollo Engineers, Inc.,
in the amount of $186,782, for engineering services associated with the Secondary
Clarifier Rehabilitation Project. With Board approval, the work will be performed as Task
Order No. 22 under the existing Master Services Agreement with the District, which will
be executed by the General Manager.
SCHEDULE: September 2020 – May 2021
COSTS: $186,782
ACCOUNT NO: 10.30.8164/BLOWER; 10.30.8088/SC1RHB; 10.30.8096/SC2RHB
BUDGETED AMOUNT AVAILABLE: $427,000; <$26,530>; <$2,958>
ATTACHMENTS: Scope of Work and Cost Estimate
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
41
EXHIBIT A
Proposal to Provide Engineering Services for the Aeration Blower System Emergency Power and
Secondary Clarifiers Nos. 1 and 2 Rehabilitation Project
This proposal includes professional engineering services to complete final design for work associated
with the addition of a new diesel-powered emergency standby generator for the aeration process and
rehabilitation of Secondary Clarifiers Nos. 1 and 2 at the wastewater treatment plant (WWTP) owned
and operated by the South Tahoe Public Utility District (District). The District plans to bid the work as a
single construction contract.
The objectives for this project include:
1. Implement recommendations of the business case evaluations (BCEs) completed during the
preliminary design phase to install a new emergency standby generator in an outdoor rated
enclosure to provide emergency backup power to start and run at least one existing aeration
blower. The size of the generator is assumed to be equal to or less than 700 hp (to be confirmed
as part of the preliminary design phase) with sub-base fuel tank sized for minimum of 8 hours
run time. The design shall also incorporate an automatic transfer switch (ATS) external to the
existing Motor Control Center (MCC) and a slab-on-grade concrete pad. Replacement of the
existing MCCs is not included.
2. Implement the Secondary Clarifiers Nos. 1 and 2 rehabilitation improvements designed by
CONSULTANT under a separate contract.
3. Assist with negotiating a prepurchase agreement for the clarifier mechanisms to match the new
mechanism in Secondary Clarifier No. 3.
4. Produce design documents for the District to solicit competitive bids and execute a contract
with the successful bidder.
Scope of Services
Task 2 – FINAL DESIGN
2.1 – 90 Percent Design Documents
CONSULTANT shall submit 90 percent design documents to the District for review. CONSULTANT’s
subconsultant, CME, will prepare a geotechnical report as part of the project. The majority of the scope
for this report is covered under preliminary design but additional effort associated with producing the
seperate desktop analysis document is included as part of this task.
2.2 – 90 Percent Design Review Workshop
A workshop will be held to review the design and receive comments to be incorporated in the final Bid
Set.
42
Task 2 Assumptions:
• Existing drawings from the District will be the basis for preparing background drawings for new
construction. Existing drawings will be scanned; complete redrawing of the drawings is not
included in this scope of services.
• The design scope and associated fee estimate are based on the project elements identified
under the PURPOSE section of this scope of services. Should the project elements be modified
during the preliminary design phase then a modified scope of service and fee estimate will be
prepared and submitted to the District for review and approval prior to proceeding.
• It is assumed the workshop will be held virtually via Microsoft Teams or Webex.
Task 2 Deliverables:
• Drawings and specifications, in electronic PDF format only (no hard copies).
• Opinion of Probable Construction Cost (OPCC).
• Construction schedule.
• Agenda and meeting minutes for 90 Percent Design Review Workshop.
Task 3 – Bid Documents
3.1 –Bid Documents
Final documents suitable for bidding will be prepared. It is assumed that the construction documents
will encompass design of the emergency standby generator in an outdoor rated enclosure and
rehabilitation of two clarifiers. CONSULTANT will also assist the District with negotiating a prepurchase
contract with the Clarifier Mechanism manufacturer to match the mechanism installed as part of the
Secondary Clarifier No. 3 Rehabilitation Project.
Task 3 Assumptions:
• The design scope and associated fee estimate are based on the project elements identified
above. Should the project elements be modified during the preliminary design phase then a
modified scope of service and fee estimate will be prepared and submitted to the District for
review and approval prior to proceeding.
• District will print bid sets from electronic files provided by CONSULTANT.
• District will assume responsibility for all project permitting as necessary.
• District will assume responsibility for coordination with funding agencies.
Task 3 Deliverables:
• Final design submittal, including electronic files suitable for the District to print final bid sets and
editable AutoCAD, Word, and Excel files for record purposes (no hard copies).
• Final OPCC.
• Final construction schedule.
43
Task 4 – Bidding Services
4.1 – Attend Pre-bid Conference
CONSULTANT will attend the pre-bid conference and assist with describing the project and answering
questions if necessary during the site walk.
4.2 – Answer Bid Questions and Prepare Addenda
CONSULTANT will answer bid questions directed to the CONSULTANT by the District and prepare
addenda as required. CONSULTANT will also review the bids received to assist the District in determining
responsiveness of the bidders and the basis for awarding the contract.
Task 4 Assumptions:
• District will advertise for bids and assume responsibility for distribution of bid documents and
addenda.
• Up to 3 addenda will be issued.
Task 4 Deliverables:
• Addenda.
• Bid analysis summary.
Task 5B – Project Management During Final Design and Bidding
5.1 – Final Design Phase Resource Management and Monthly Reporting
Project management services will include resource management, management of subconsultants, and
preparation of monthly progress reports during the Final Design Phase and Bidding. It will also include
regular check-in calls with the District Project Manager.
Task 5 Deliverables:
• Monthly progress reports and invoices
44
ESTIMATED ENGINEERING HOURS AND COSTSSouth Tahoe Public Utility DistrictEngineering Services for Blower System Emergency Power and Secondary Clarifiers No2. 1 and 2 Rehabilitation ProjectParker/LoeraGutierrez Barton Dadik MossingerCarvalho/RobinsonPrincipal-ProjectStaffStruct MechEI&CPECETravelin-ChargeManagerEngineerProfEngrEngrEngrTech$/miQA/QC2020 Fee Schedule $315$273$230$188$293 $273$273$191$137 $120 Hours Budget$13.005.0%$0.575FINAL DESIGN SCOPE (NOT INCLUDED IN THIS TASK ORDER)TASK 2 - FINAL DESIGN2.1 90% Design Documents for Generator1120526519772717110 397 $84,694 $5,164$4,000$4,000$200$0 $0$9,364$94,0582.2 90% Design Review Workshop for Generator266606600032$8,052 $416$0$0$0$50 $0$466$8,518Task 2 Hours13265871191378717110 429Task 2 Budget $4,221 $7,207 $13,248 $13,254 $5,626 $3,604 $21,212 $13,523 $9,700 $1,152$92,746 $5,580 $4,000 $4,000$200$50 $0 $9,830 $102,576TASK 3 - BID DOCUMENTS3.1.a Bid Documents for Generator4151722622424249146 $31,087 $1,898$0$0$0$0$0$1,898$32,9853.1.b Bid Documents for Secondary Clarifiers13252704012262626 159 $33,146 $2,064$0$0$0$0$0$2,064$35,210Task 3 Hours1740442210236505034 305Task 3 Budget $5,229 $10,811 $10,120 $4,042 $3,047 $655 $9,801 $9,550 $6,850 $4,128$64,233 $3,962$0$0$0$0 $0 $3,962 $68,195TASK 4 - BIDDING SERVICES4.1 Attend Pre-bid Conference 04000000004$1,092$52$0$0$0$0$69$121$1,2134.2.a Answer Bid Questions and Prepare Addenda related to Generator124432320223$5,399 $299$0$0$0$50 $0 $349$5,7484.2.b Answer Bid Questions and Prepare Addenda related to Secondary Clarifiers014432120219$4,265 $247$0$0$0$50 $0 $297$4,562Task 4 Hours178864440446Task 4 Budget $315$1,911 $1,840 $1,504 $1,758 $1,092 $1,092$764$0$480$10,756 $598$0$0$0$100 $69 $767 $11,523TASK 5B - PROJECT MANGAGEMENT DURING FINAL DESIGN AND BIDDING5.1 Final Design Phase Resource Management and Monthly Reporting2104000000016$4,280 $208$0$0$0$0 $0 $208$4,488Task 5 Hours2104000000016Task 5 Budget $630$2,730 $920$0$0$0$0$0$0$0$4,280 $208$0$0$0$0 $0 $208 $4,488Final Design Tasks 2-5 Total Hours3383114100362011812512148 796Final Design Tasks 2-5 Total Budget $10,395 $22,659 $26,128 $18,800 $10,431 $5,351 $32,105 $23,837 $16,550 $5,760$172,015 $10,348 $4,000 $4,000$200$150 $69 $14,767 $186,782Total Budget for Generator Project Related Tasks$147,010Total Budget for Clarifier Rehab Project Related Tasks$39,772TASKOTHER DIRECT COSTSSenior CADGraphics / CAD TechSubconsultantsProjectClerical SupportSubtotalsSub-consultant MarkupMisc. Costs and PrintingSubtotalsTotal ODCs Total CostCOST SUMMARYc:\pw_working\projectwise\rgutierrez\d1103695\STPUD Aeration System Generator&Clarifier Rehab Project Design Fee Estimate_v2.xlsx8/26/202045
PAYMENT OF CLAIMS
Payroll 8/25/2020 521,879.28
Total Payroll 521,879.28
ADP & Insight eTools 0.00
AFLAC/WageWorks claims and fees 516.23
BBVA Compass Bank 0.00
CalPERS - other 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 9,762.78
Total Vendor EFT 10,279.01
Accounts Payable Checks-Sewer Fund 1,124,047.34
Accounts Payable Checks-Water Fund 665,606.65
Total Accounts Payable Checks 1,789,653.99
Utility Management Refunds 242.47
Total Utility Management Checks 242.47
Grand Total 2,322,054.75
Payroll EFTs & Checks 8/25/2020
EFT CA Employment Taxes & W/H 22,451.38
EFT Federal Employment Taxes & W/H 108,700.44
EFT CalPERS Contributions 81,568.51
EFT Empower Retirement-Deferred Comp 26,423.57
EFT Stationary Engineers Union Dues 2,693.33
EFT CDHP Health Savings (HSA)4,211.60
EFT Retirement Health Savings 0.00
EFT United Way Contributions 66.00
EFT Employee Direct Deposits 275,532.30
CHK Employee Garnishments 232.15
CHK Employee Paychecks 0.00
Total 521,879.28
FOR APPROVAL
September 3, 2020
46
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42363 - A-1 CHEMICAL INC
6689072 Janitorial Supplies Inventory Paid by Check #104817 08/19/2020 09/03/2020 08/31/2020 09/03/2020 290.21
Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $290.21
Vendor 43721 - ACWA/JPIA
0651747 ACWA Medical/Vision Insurance
Payable
Paid by Check #104818 07/31/2020 09/03/2020 09/03/2020 09/03/2020 239,232.35
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $239,232.35
Vendor 44039 - AFLAC
145132 Insurance Supplement Payable Paid by Check #104819 08/01/2020 09/03/2020 08/31/2020 09/03/2020 1,072.68
Vendor 44039 - AFLAC Totals Invoices 1 $1,072.68
Vendor 48684 - ALLIED ELECTRONICS INC
9013104733 Pump Stations Paid by Check #104820 08/17/2020 09/03/2020 08/31/2020 09/03/2020 2,025.36
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 1 $2,025.36
Vendor 43949 - ALPEN SIERRA COFFEE
211835 Office Supply Issues Paid by Check #104821 08/11/2020 09/03/2020 08/31/2020 09/03/2020 89.00
211836 Office Supply Issues Paid by Check #104821 08/11/2020 09/03/2020 08/31/2020 09/03/2020 44.25
211948 Office Supply Issues Paid by Check #104821 08/17/2020 09/03/2020 08/31/2020 09/03/2020 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 3 $177.50
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1CWC-HX37-CXKC Pump Stations Paid by Check #104822 08/10/2020 09/03/2020 08/31/2020 09/03/2020 270.88
1CWC-HX37-HVLX Pump Stations Paid by Check #104822 08/10/2020 09/03/2020 08/31/2020 09/03/2020 1,241.28
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 2 $1,512.16
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
81120 Uniform Payable Paid by Check #104823 08/11/2020 09/03/2020 08/31/2020 09/03/2020 615.98
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 1 $615.98
Vendor 47961 - ARETE SYSTEMS
10703288 Contractual Services Paid by Check #104824 08/11/2020 09/03/2020 08/31/2020 09/03/2020 5,782.50
Vendor 47961 - ARETE SYSTEMS Totals Invoices 1 $5,782.50
Vendor 49464 - ARIZONA PIPELINE CO
052020 Miscellaneous Liability Claims Paid by Check #104825 07/30/2020 09/03/2020 08/31/2020 09/03/2020 1,892.00
052120 Miscellaneous Liability Claims Paid by Check #104825 07/30/2020 09/03/2020 08/31/2020 09/03/2020 5,262.00
Vendor 49464 - ARIZONA PIPELINE CO Totals Invoices 2 $7,154.00
Vendor 49465 - ARIZONA PIPELINE CO
08120000128987 Miscellaneous Liability Claims Paid by Check #104826 08/13/2020 09/03/2020 08/31/2020 09/03/2020 688.03
Vendor 49465 - ARIZONA PIPELINE CO Totals Invoices 1 $688.03
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Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
47
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48000 - AT&T/CALNET 3
AUGUST2020-2 TELEPHONE Paid by Check #104827 08/20/2020 08/31/2020 08/31/2020 09/03/2020 1,039.77
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $1,039.77
Vendor 48724 - AWARD ZONE
5534 Incentive & Recognition Program Paid by Check #104828 07/27/2020 09/03/2020 08/31/2020 09/03/2020 158.90
Vendor 48724 - AWARD ZONE Totals Invoices 1 $158.90
Vendor 49419 - BEND GENETICS LLC
ST2004 Monitoring Paid by Check #104829 08/17/2020 09/03/2020 08/31/2020 09/03/2020 225.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 1 $225.00
Vendor 45009 - BENTLY AGROWDYNAMICS
199048 Biosolid Disposal Costs Paid by Check #104830 07/14/2020 09/03/2020 08/31/2020 09/03/2020 1,643.95
200346 Biosolid Disposal Costs Paid by Check #104830 08/10/2020 09/03/2020 08/31/2020 09/03/2020 1,666.00
200606 Biosolid Disposal Costs Paid by Check #104830 08/19/2020 09/03/2020 08/31/2020 09/03/2020 1,455.72
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 3 $4,765.67
Vendor 12070 - BING MATERIALS
200675 Pipe - Covers & Manholes Paid by Check #104831 08/10/2020 09/03/2020 08/31/2020 09/03/2020 2,011.80
Vendor 12070 - BING MATERIALS Totals Invoices 1 $2,011.80
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
7481 Contractual Services Paid by Check #104832 08/07/2020 09/03/2020 08/31/2020 09/03/2020 1,559.60
7482 Contractual Services Paid by Check #104832 08/07/2020 09/03/2020 08/31/2020 09/03/2020 509.04
7483 Contractual Services Paid by Check #104832 08/07/2020 09/03/2020 08/31/2020 09/03/2020 1,393.60
7540 Contractual Services Paid by Check #104832 08/14/2020 09/03/2020 08/31/2020 09/03/2020 687.40
7550 Contractual Services Paid by Check #104832 08/14/2020 09/03/2020 08/31/2020 09/03/2020 1,559.60
7551 Contractual Services Paid by Check #104832 08/14/2020 09/03/2020 08/31/2020 09/03/2020 410.06
7552 Contractual Services Paid by Check #104832 08/14/2020 09/03/2020 08/31/2020 09/03/2020 1,393.60
7623 Contractual Services Paid by Check #104832 08/21/2020 09/03/2020 08/31/2020 09/03/2020 410.06
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 8 $7,922.96
Vendor 42978 - BROWNSTEIN HYATT
811060 July 2020 Legal Services Paid by EFT #32 07/31/2020 09/03/2020 08/31/2020 09/03/2020 20,006.42
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $20,006.42
Vendor 44730 - BSK ASSOCIATES
SD03324 Monitoring Paid by Check #104833 08/07/2020 09/03/2020 08/31/2020 09/03/2020 450.00
SD03587 Monitoring Paid by Check #104833 08/23/2020 09/03/2020 08/31/2020 09/03/2020 90.00
SD03595 Monitoring Paid by Check #104833 08/23/2020 09/03/2020 08/31/2020 09/03/2020 675.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 3 $1,215.00
Vendor 42051 - BURDICK EXCAVATING CO
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Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
48
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
20-04A Santa Fe Property Improvements Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 1,534.80
20-04AR Accrued Construction Retainage Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (76.74)
20-04B Apache Ave Sewer Replacement Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 270,957.76
20-04BR Accrued Construction Retainage Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (13,547.89)
20-04C Forcemain Bypass Upper Truckee
PS
Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 228,946.10
20-04CR Accrued Construction Retainage Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (11,447.31)
20-04D Forcemain Bypass Tahoe Keys PS Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 194,181.50
20-04DR Accrued Construction Retainage Paid by Check #104834 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (9,709.07)
Vendor 42051 - BURDICK EXCAVATING CO Totals Invoices 8 $660,839.15
Vendor 49463 - CAL-SIERRA TECHNOLOGIES INC.
62261 Service Contracts Paid by Check #104835 08/20/2020 09/03/2020 08/31/2020 09/03/2020 639.00
Vendor 49463 - CAL-SIERRA TECHNOLOGIES INC. Totals Invoices 1 $639.00
Vendor 13230 - CAROLLO ENGINEERS
0187090 Secondary Clarifier #3 Rehab Paid by Check #104836 05/12/2020 09/03/2020 08/31/2020 09/03/2020 25,524.08
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $25,524.08
Vendor 48769 - CARSON DODGE
Q000393933 Automotive Paid by Check #104837 08/17/2020 09/03/2020 08/31/2020 09/03/2020 1,460.14
Vendor 48769 - CARSON DODGE Totals Invoices 1 $1,460.14
Vendor 40343 - CHEMSEARCH INC
7036842 Service Contracts Paid by Check #104838 07/20/2020 09/03/2020 08/31/2020 09/03/2020 356.46
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $356.46
Vendor 48672 - CINTAS CORP
5025030306 Safety Equipment - Physicals Paid by Check #104839 08/12/2020 09/03/2020 08/31/2020 09/03/2020 432.42
Vendor 48672 - CINTAS CORP Totals Invoices 1 $432.42
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC
9869 Waterline - Rocky Point Phase 2 Paid by Check #104840 08/06/2020 09/03/2020 08/31/2020 09/03/2020 440.00
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC Totals Invoices 1 $440.00
Vendor 48281 - CRYSTAL DAIRY FOODS
12492 Safety Equipment - Physicals Paid by Check #104841 08/13/2020 09/03/2020 08/31/2020 09/03/2020 27.00
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 1 $27.00
Vendor 42897 - CWEA
ALLGOR20 Dues - Memberships -
Certification
Paid by Check #104842 08/13/2020 09/03/2020 08/31/2020 09/03/2020 101.00
WEISER20 Dues - Memberships -
Certification
Paid by Check #104843 08/13/2020 09/03/2020 08/31/2020 09/03/2020 192.00
Vendor 42897 - CWEA Totals Invoices 2 $293.00
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Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
49
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48654 - D&H BROADCASTING LLC
JULY2020 Public Relations Expense Paid by Check #104844 08/10/2020 09/03/2020 08/31/2020 09/03/2020 1,120.00
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 48289 - DIY HOME CENTER
4197 Luther Pass Pump Station Paid by Check #104845 08/10/2020 09/03/2020 08/31/2020 09/03/2020 18.40
4307 Shop Supplies Paid by Check #104845 08/14/2020 09/03/2020 08/31/2020 09/03/2020 10.65
4370 Grounds & Maintenance Paid by Check #104845 08/18/2020 09/03/2020 08/31/2020 09/03/2020 5.81
4390 Buildings Paid by Check #104845 08/18/2020 09/03/2020 08/31/2020 09/03/2020 6.66
4394 Pump Stations Paid by Check #104845 08/19/2020 09/03/2020 08/31/2020 09/03/2020 31.28
4466 Shop Supplies Paid by Check #104845 08/21/2020 09/03/2020 08/31/2020 09/03/2020 28.87
Vendor 48289 - DIY HOME CENTER Totals Invoices 6 $101.67
Vendor 49333 - DOUGLAS COUNTY DOUGLAS COUNTY PUBLIC WORKS
17DGDOUG#10 Suspense-2017 Fire Partnership
Pass Through
Paid by Check #104846 08/17/2020 09/03/2020 08/31/2020 09/03/2020 310.57
Vendor 49333 - DOUGLAS COUNTY DOUGLAS COUNTY PUBLIC WORKS Totals Invoices 1 $310.57
Vendor 14683 - EL DORADO COUNTY
16532 Regulatory Operating Permits Paid by Check #104847 08/03/2020 09/03/2020 08/31/2020 09/03/2020 2,010.86
16533 Apache Ave Sewer Replacement Paid by Check #104847 08/03/2020 09/03/2020 08/31/2020 09/03/2020 907.15
Vendor 14683 - EL DORADO COUNTY Totals Invoices 2 $2,918.01
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000613683 Laboratory Supplies Paid by Check #104848 08/17/2020 09/03/2020 08/31/2020 09/03/2020 696.25
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $696.25
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0523114 Monitoring Paid by Check #104849 07/28/2020 09/03/2020 08/31/2020 09/03/2020 420.00
L0523559 Monitoring Paid by Check #104849 07/30/2020 09/03/2020 08/31/2020 09/03/2020 40.00
L0526656 Monitoring Paid by Check #104849 08/19/2020 09/03/2020 08/31/2020 09/03/2020 40.00
L0527683 Monitoring Paid by Check #104849 08/24/2020 09/03/2020 08/31/2020 09/03/2020 35.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 4 $535.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
904552092 Service Contracts Paid by Check #104850 08/01/2020 09/03/2020 08/31/2020 09/03/2020 101.12
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $101.12
Vendor 14890 - FEDEX
7-081-79166 Postage Expenses Paid by Check #104851 07/31/2020 09/03/2020 08/31/2020 09/03/2020 300.98
7-087-76259 Postage Expenses Paid by Check #104851 08/07/2020 09/03/2020 08/31/2020 09/03/2020 88.87
7-094-23336 Postage Expenses Paid by Check #104851 08/14/2020 09/03/2020 08/31/2020 09/03/2020 92.29
Vendor 14890 - FEDEX Totals Invoices 3 $482.14
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Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 40252 - FGL ENVIRONMENTAL
009792A Monitoring Paid by Check #104852 08/21/2020 09/03/2020 08/31/2020 09/03/2020 601.60
Vendor 40252 - FGL ENVIRONMENTAL Totals Invoices 1 $601.60
Vendor 15000 - FISHER SCIENTIFIC
4796517 Laboratory Supplies Paid by Check #104853 08/06/2020 09/03/2020 08/31/2020 09/03/2020 84.00
5563513 Laboratory Supplies Paid by Check #104853 08/14/2020 09/03/2020 08/31/2020 09/03/2020 211.32
5804320 Laboratory Supplies Paid by Check #104853 08/17/2020 09/03/2020 08/31/2020 09/03/2020 180.54
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 3 $475.86
Vendor 48402 - FLYERS ENERGY LLC
20-166049 Gasoline Fuel Inventory Paid by Check #104854 08/14/2020 09/03/2020 08/31/2020 09/03/2020 2,147.01
20-171483 Gasoline Fuel Inventory Paid by Check #104854 08/21/2020 09/03/2020 08/31/2020 09/03/2020 1,407.90
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 2 $3,554.91
Vendor 49415 - BRANDEN GARDELLA
3116212A Clothes Washer Rebate Program Paid by Check #104855 08/15/2020 09/03/2020 08/31/2020 09/03/2020 200.00
Vendor 49415 - BRANDEN GARDELLA Totals Invoices 1 $200.00
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC
20-07 Pipe - Covers & Manholes Paid by Check #104856 09/03/2020 09/03/2020 08/31/2020 09/03/2020 33,857.20
20-07CR Accrued Construction Retainage Paid by Check #104856 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (.09)
20-07R Accrued Construction Retainage Paid by Check #104856 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (1,692.86)
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 3 $32,164.25
Vendor 15600 - GRAINGER
9603540296 Pump Stations Paid by Check #104857 07/28/2020 09/03/2020 08/31/2020 09/03/2020 40.66
9624642642 Buildings Paid by Check #104857 08/18/2020 09/03/2020 08/31/2020 09/03/2020 1,911.49
9625106118 Buildings Paid by Check #104857 08/18/2020 09/03/2020 08/31/2020 09/03/2020 250.76
9613840579 Field, Shop & Safety Supplies
Inventory
Paid by Check #104857 09/20/2020 09/03/2020 08/31/2020 09/03/2020 159.63
Vendor 15600 - GRAINGER Totals Invoices 4 $2,362.54
Vendor 49122 - HAEN CONSTRUCTORS
20-07 Waterline - Rocky Point Phase 2 Paid by Check #104858 09/03/2020 09/03/2020 08/31/2020 09/03/2020 279,023.46
20-07R Accrued Construction Retainage Paid by Check #104858 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (13,951.18)
Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 2 $265,072.28
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
111606 Service Contracts Paid by Check #104859 08/03/2020 09/03/2020 08/31/2020 09/03/2020 837.57
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $837.57
Vendor 10103 - IDEXX DISTRIBUTION CORP
3069744295 Laboratory Supplies Paid by Check #104860 08/17/2020 09/03/2020 08/31/2020 09/03/2020 1,198.63
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Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 10103 - IDEXX DISTRIBUTION CORP Totals Invoices 1 $1,198.63
Vendor 44110 - J&L PRO KLEEN INC
28531 Janitorial Services Paid by Check #104861 08/14/2020 09/03/2020 08/31/2020 09/03/2020 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 48298 - JDH CORROSION CONSULTANTS
7873 Contractual Services Paid by Check #104862 08/12/2020 09/03/2020 08/31/2020 09/03/2020 8,005.00
Vendor 48298 - JDH CORROSION CONSULTANTS Totals Invoices 1 $8,005.00
Vendor 49117 - Konica Minolta Business Solutions
261334875 District Computer Supplies Paid by Check #104863 09/24/2019 09/03/2020 08/31/2020 09/03/2020 323.25
261525328 District Computer Supplies Paid by Check #104863 09/30/2019 09/03/2020 08/31/2020 09/03/2020 2,009.53
Vendor 49117 - Konica Minolta Business Solutions Totals Invoices 2 $2,332.78
Vendor 22550 - LIBERTY UTILITIES
AUGUST2020-2 ELECTRICITY Paid by Check #104864 08/24/2020 08/31/2020 08/31/2020 09/03/2020 45,854.17
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $45,854.17
Vendor 17900 - MC MASTER CARR SUPPLY CO
43642415 Grounds & Maintenance Paid by Check #104865 08/07/2020 09/03/2020 08/31/2020 09/03/2020 383.24
43870273 Pump Stations Paid by Check #104865 08/12/2020 09/03/2020 08/31/2020 09/03/2020 119.10
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 2 $502.34
Vendor 49461 - PIUS MOROZUMI
3463114 Clothes Washer Rebate Program Paid by Check #104866 07/29/2020 09/03/2020 08/31/2020 09/03/2020 200.00
Vendor 49461 - PIUS MOROZUMI Totals Invoices 1 $200.00
Vendor 49273 - NEVADA COUNTY PUBLISHING CO
0000254455 Public Relations Expense Paid by Check #104867 07/31/2020 09/03/2020 08/31/2020 09/03/2020 578.00
Vendor 49273 - NEVADA COUNTY PUBLISHING CO Totals Invoices 1 $578.00
Vendor 44607 - OLIN CORPORATION
2869128 Hypochlorite Paid by Check #104868 08/20/2020 09/03/2020 08/31/2020 09/03/2020 4,267.83
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,267.83
Vendor 47903 - PRAXAIR 174
97837426 Shop Supplies Paid by Check #104869 07/22/2020 09/03/2020 08/31/2020 09/03/2020 47.00
97976831 Shop Supplies Paid by Check #104869 07/25/2020 09/03/2020 08/31/2020 09/03/2020 164.26
98337695 Shop Supplies Paid by Check #104869 08/14/2020 09/03/2020 08/31/2020 09/03/2020 38.07
Vendor 47903 - PRAXAIR 174 Totals Invoices 3 $249.33
Vendor 43332 - RED WING SHOE STORE
59013 Safety Equipment - Physicals Paid by Check #104870 08/11/2020 09/03/2020 08/31/2020 09/03/2020 193.94
Vendor 43332 - RED WING SHOE STORE Totals Invoices 1 $193.94
Run by Theresa Sherman on 08/27/2020 10:03:07 AM Page 6 of 10
Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
52
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48144 - RELIANCE STANDARD
SEP-20A LTD/Life Management Payable Paid by Check #104871 09/01/2020 09/03/2020 09/03/2020 09/03/2020 2,157.87
SEP-20B LTD/Life Insurance Union/Board
Payable
Paid by Check #104871 09/01/2020 09/03/2020 09/03/2020 09/03/2020 3,208.02
Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,365.89
Vendor 21116 - RENO GAZETTE-JOURNAL
0003429951 Hay Barn, Water Reuse Paid by Check #104872 07/31/2020 09/03/2020 08/31/2020 09/03/2020 502.00
Vendor 21116 - RENO GAZETTE-JOURNAL Totals Invoices 1 $502.00
Vendor 21701 - THE SACRAMENTO BEE
July2020 Hay Barn, Water Reuse Paid by Check #104873 07/31/2020 09/03/2020 08/31/2020 09/03/2020 1,232.96
Vendor 21701 - THE SACRAMENTO BEE Totals Invoices 1 $1,232.96
Vendor 49459 - ERIC W SCHAFER
034753013 Turf Buy-Back Program Paid by Check #104874 08/04/2020 09/03/2020 08/31/2020 09/03/2020 1,717.50
Vendor 49459 - ERIC W SCHAFER Totals Invoices 1 $1,717.50
Vendor 44581 - SCP SCIENCE
IN0000281329 Laboratory Supplies Paid by Check #104875 08/03/2020 09/03/2020 08/31/2020 09/03/2020 122.65
Vendor 44581 - SCP SCIENCE Totals Invoices 1 $122.65
Vendor 48884 - SEWER KNOWLEDGE
305 Contractual Services Paid by Check #104876 08/12/2020 09/03/2020 08/31/2020 09/03/2020 8,598.58
Vendor 48884 - SEWER KNOWLEDGE Totals Invoices 1 $8,598.58
Vendor 22300 - SHAPE INC
127358 Secondary Equipment Paid by Check #104877 08/12/2020 09/03/2020 08/31/2020 09/03/2020 4,300.70
Vendor 22300 - SHAPE INC Totals Invoices 1 $4,300.70
Vendor 22655 - SIERRA TAHOE READY MIX
80465 Pipe - Covers & Manholes Paid by Check #104878 08/18/2020 09/03/2020 08/31/2020 09/03/2020 586.49
Vendor 22655 - SIERRA TAHOE READY MIX Totals Invoices 1 $586.49
Vendor 45168 - SOUTHWEST GAS
AUGUST2020-2 NATURAL GAS Paid by Check #104879 08/19/2020 08/31/2020 08/31/2020 09/03/2020 97.24
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $97.24
Vendor 49064 - Staples Business Advantage
3453023567 Office Supply Issues Paid by Check #104880 07/21/2020 09/03/2020 08/31/2020 09/03/2020 697.95
Vendor 49064 - Staples Business Advantage Totals Invoices 1 $697.95
Vendor 48617 - STEEL-TOE-SHOES.COM
STP081220 Safety Equipment - Physicals Paid by Check #104881 08/12/2020 09/03/2020 08/31/2020 09/03/2020 198.79
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $198.79
Run by Theresa Sherman on 08/27/2020 10:03:07 AM Page 7 of 10
Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49462 - TAHOE SWISS VILLAGE UTILITY INC.
10TSWISS17DG Suspense-2017 Fire Ptshp Pass
Through
Paid by Check #104882 08/17/2020 09/03/2020 08/31/2020 09/03/2020 18,548.07
Vendor 49462 - TAHOE SWISS VILLAGE UTILITY INC. Totals Invoices 1 $18,548.07
Vendor 49036 - TALMONT RESORT IMPROVEMENT DISTRICT
10TALMONT17DG Suspense-2017 Fire Ptshp Pass
Through
Paid by Check #104883 08/17/2020 09/03/2020 08/31/2020 09/03/2020 8,491.00
Vendor 49036 - TALMONT RESORT IMPROVEMENT DISTRICT Totals Invoices 1 $8,491.00
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN
1040-73266 Pipe - Covers & Manholes Paid by Check #104884 07/24/2020 09/03/2020 08/31/2020 09/03/2020 3,148.13
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN Totals Invoices 1 $3,148.13
Vendor 24562 - TESCO CONTROLS INC
0071055-IN Pump Stations Paid by Check #104885 08/12/2020 09/03/2020 08/31/2020 09/03/2020 375.00
Vendor 24562 - TESCO CONTROLS INC Totals Invoices 1 $375.00
Vendor 49343 - THE UNION
0000254578 Ads-Legal Notices Paid by Check #104886 07/31/2020 09/03/2020 08/31/2020 09/03/2020 293.36
Vendor 49343 - THE UNION Totals Invoices 1 $293.36
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC
20-03A LPPS Valve and Pipe
Improvements
Paid by Check #104887 09/03/2020 09/03/2020 08/31/2020 09/03/2020 94,482.62
20-03AR Accrued Construction Retainage Paid by Check #104887 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (9,448.27)
20-03B Luther Pass PS Tanks Rehab Paid by Check #104887 09/03/2020 09/03/2020 08/31/2020 09/03/2020 7,541.59
20-03BR Accrued Construction Retainage Paid by Check #104887 09/30/2020 09/03/2020 08/31/2020 09/03/2020 (754.15)
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC Totals Invoices 4 $91,821.79
Vendor 44334 - UNDERGROUND SERVICE ALERT
170100DIG20 Dues - Memberships -
Certification
Paid by Check #104888 08/14/2020 09/03/2020 08/31/2020 09/03/2020 1,808.10
Vendor 44334 - UNDERGROUND SERVICE ALERT Totals Invoices 1 $1,808.10
Vendor 47973 - US BANK CORPORATE
ARCE720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 554.51
ASCHENBACH720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 434.22
BART;ETTC720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 380.22
BARTLETTB720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 1,960.12
BAUGH720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 318.04
BLEDSOE720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 667.81
CASWELL720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 190.00
COOLIDGE720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 145.00
Run by Theresa Sherman on 08/27/2020 10:03:07 AM Page 8 of 10
Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
54
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
FC July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 2.00
HENDERSON720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 3,216.80
HILTON720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 2,714.22
HUGHES720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 233.94
KAUFFMAN720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 871.75
LEE720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 197.25
RUTHERDALE720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 551.71
SCHRAUBEN720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 397.54
SIANO720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 187.44
SKELLY720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 336.41
STANLEY720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 200.00
THIEL720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 265.34
THOMSEN720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 20.00
VANGORDEN720 July 20 Credit Card Stmt Paid by Check #104889 07/22/2020 09/03/2020 08/31/2020 09/03/2020 60.64
Vendor 47973 - US BANK CORPORATE Totals Invoices 22 $13,904.96
Vendor 43718 - USA BLUE BOOK
322225 Wells Paid by Check #104890 08/10/2020 09/03/2020 08/31/2020 09/03/2020 31.39
333990 Wells Paid by Check #104890 08/20/2020 09/03/2020 08/31/2020 09/03/2020 1,937.35
Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $1,968.74
Vendor 49296 - VERIZON WIRELESS
AUGUST2020 TELEPHONE Paid by Check #104891 08/09/2020 08/31/2020 08/31/2020 09/03/2020 38.03
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $38.03
Vendor 48586 - VINCIGUERRA CONSTRUCTION
20-03 Meters Phase 5B Paid by Check #104892 09/03/2020 09/03/2020 08/31/2020 09/03/2020 253,024.00
20-03R Accrued Construction Retainage Paid by Check #104892 09/03/2020 09/03/2020 08/31/2020 09/03/2020 (12,651.20)
Vendor 48586 - VINCIGUERRA CONSTRUCTION Totals Invoices 2 $240,372.80
Vendor 48405 - WAXIE SANITARY SUPPLY
79384761 Janitorial Supplies Inventory Paid by Check #104893 08/12/2020 09/03/2020 08/31/2020 09/03/2020 356.54
Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices 1 $356.54
Vendor 25850 - WESTERN NEVADA SUPPLY
18330483A Pipe - Covers & Manholes Paid by Check #104894 05/26/2020 09/03/2020 08/31/2020 09/03/2020 512.42
18330483B Repair Clamps Inventory Paid by Check #104894 05/26/2020 09/03/2020 08/31/2020 09/03/2020 105.12
18330483-1 Repair Clamps Inventory Paid by Check #104894 06/03/2020 09/03/2020 08/31/2020 09/03/2020 175.20
38397324 Grounds & Maintenance Paid by Check #104894 07/30/2020 09/03/2020 08/31/2020 09/03/2020 799.17
38428395 Shop Supplies Paid by Check #104894 08/06/2020 09/03/2020 08/31/2020 09/03/2020 47.91
38437364 Waterline - Rocky Point Phase 2 Paid by Check #104894 08/07/2020 09/03/2020 08/31/2020 09/03/2020 250.43
38437530 Waterline - Rocky Point Phase 2 Paid by Check #104894 08/07/2020 09/03/2020 08/31/2020 09/03/2020 85.08
18181511 Replace ERP System Paid by Check #104894 08/10/2020 09/03/2020 08/31/2020 09/03/2020 2,000.00
Run by Theresa Sherman on 08/27/2020 10:03:07 AM Page 9 of 10
Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
55
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
18405766 Meters & Parts Inventory Paid by Check #104894 08/11/2020 09/03/2020 08/31/2020 09/03/2020 6,344.32
38440911 Waterline - Rocky Point Phase 2 Paid by Check #104894 08/11/2020 09/03/2020 08/31/2020 09/03/2020 118.37
18405777 Water Meters & Parts Paid by Check #104894 08/13/2020 09/03/2020 08/31/2020 09/03/2020 1,218.65
38445488 Shop Supplies Paid by Check #104894 08/13/2020 09/03/2020 08/31/2020 09/03/2020 47.91
48447494 Grounds & Maintenance Paid by Check #104894 08/14/2020 09/03/2020 08/31/2020 09/03/2020 75.58
18403054-1 Boxes-Lids-Extensions Inventory Paid by Check #104894 08/17/2020 09/03/2020 08/31/2020 09/03/2020 936.57
18425378-1 Saddles & Fittings Inventory Paid by Check #104894 08/17/2020 09/03/2020 08/31/2020 09/03/2020 1,483.58
38449278 Waterline - Rocky Point Phase 2 Paid by Check #104894 08/17/2020 09/03/2020 08/31/2020 09/03/2020 150.77
38450076 Waterline - Rocky Point Phase 2 Paid by Check #104894 08/18/2020 09/03/2020 08/31/2020 09/03/2020 60.43
18405726 Meters & Parts Inventory Paid by Check #104894 08/20/2020 09/03/2020 08/31/2020 09/03/2020 5,629.88
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 18 $20,041.39
Vendor MARIAN MASON
008871 _Customer Refund Paid by Check #104895 10/04/2018 10/18/2018 10/18/2018 09/03/2020 126.27
Vendor MARIAN MASON Totals Invoices 1 $126.27
Grand Totals Invoices 170 $1,789,780.26
Run by Theresa Sherman on 08/27/2020 10:03:07 AM Page 10 of 10
Payment of Claims
Payment Date Range 09/03/20 - 09/03/20
Report By Vendor - Invoice
Summary Listing
56
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed
Session may be held for conference with legal counsel regarding existing litigation United States
District Court, Case No. 2:20-CV-01514-WBS-CKD, Alpine County v. South Tahoe Public Utility
District; et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
57
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(b) of the California Government
Code, Conference with Legal Counsel regarding Potential Litigation (one case).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
58
BOARD AGENDA ITEM 13c
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: September 3, 2020
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(b) of the California Government
Code, Conference with Legal Counsel regarding Potential Litigation (one case).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
59