District Board Agenda Packet 12-03-2020
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA Thursday, December 03, 2020 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California
Pursuant to the Governor’s Executive Order N-29-20
the South Tahoe Public Utility District Board of Directors may participate via teleconference.
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Duane Wallace, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
Public Participation
Board Meetings are open to the public with limited seating and available on a first-come, first-served
basis to allow enforcement of social distancing protocols. Masks will be required upon entrance and
exit to the building and while in common areas where social distancing cannot be regulated. In
accordance with Executive Order N-29-20, public participation will also be offered remotely through
the GoToMeeting Conference Call listed below.
South Tahoe Public Utility District Board of Directors Meeting
Please join my meeting from your computer, tablet or smartphone:
https://global.gotomeeting.com/join/752731229
You can also dial in using your phone:
United States (Toll Free): 1-877-309-2073
United States: 1-646-749-3129
Access Code: 752-731-229
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.)
2. ADMINISTER OATHS OF OFFICE (Melonie Guttry, Executive Services Manager/Clerk of the Board)
Terms Commence December 4, 2020
Shane Romsos, Seat 2
David Peterson, Seat 3
Kelly Sheehan, Seat 4
REGULAR BOARD MEETING AGENDA – December 3, 2020 PAGE – 2
3. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
5. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
6. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
7. PRESENTATION
a. Award Government Finance Officers Certificate of Achievement of Excellence in
Financial Reporting (President Vogelgesang)
8. ITEMS FOR BOARD ACTION
a. Sierra Tahoe Ready Mix – Mike Wallace (Tim Bledsoe, Manager of Customer Service)
Grant Sierra Tahoe Ready Mix an exception to the Administrative Code regarding relief
from quarterly water service fees at 1526 Emerald Bay Road and only require payment
of 36% of the base water charge during the winter months when water service cannot
be utilized due to special circumstances.
b. Centrifuge No. 2 Major Rebuild (Kyle Schrauben, Heavy Maintenance Supervisor and Jeff Lee, Manager of Plant Operations)
(1) Authorize exception to bidding procedures as outlined in Purchasing Policy for an
equipment and service purchase requiring compatibility with existing equipment to be purchased from the manufacturer; and, (2) Approve purchase of parts and labor from
GEA Westfalia Separator Division for a major maintenance rebuild of centrifuge No. 2 and two new motors in the estimated amount of $116,224.60.
c. Dental Insurance Renewal
(Liz Kauffman, Human Resources Director)
Approve renewal of dental insurance with CDC Group Health, Inc., with (1) a $.025 decrease in administrative fees; (2) eliminating the Preventive Dental Service Program
and the Dental Reward Rollover Provision; (3) increasing the Maximum Annual Benefit Amount to $3,000; (4) decreasing 2021 funding level to $137.34; and, (5) decreasing
2021 COBRA Rates to $55.05, $110.11, and $187.18 per month.
d. Management Memorandum of Understanding Side Letter (Liz Kauffman, Human Resources Director) Approve Management Memorandum of Understanding Side Letter regarding impacts
of restructuring affecting Management Unit staff.
e. Appreciation of Director Vogelgesang (John Thiel, General Manager) Adopt Resolution No. 3157-20 in Appreciation of Director Vogelgesang.
REGULAR BOARD MEETING AGENDA – December 3, 2020 PAGE – 3
f. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of $ 1,547,998.67.
9. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
11. EL DORADO WATER AGENCY PURVEYOR REPORT
12. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing
b. COVID-19
13. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Continuation of Late Fee Waiver (Paul Hughes, Chief Financial Officer)
14. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
11/19/2020 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events 12/09/2020 – 10:30 a.m. El Dorado Water Agency Board Meeting in Placerville
12/14/2020 – 3:30 p.m. Operations Committee Meeting at the District
12/17/2020 – 2:00 p.m. Regular Board Meeting at the District
15. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Management Group. Present at this Closed Session will be Agency
Negotiators: John Thiel/General Manager and Liz Kauffman, Human Resources Director.
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be
held regarding public employee evaluation for unrepresented employee position -
General Manager.
ADJOURNMENT (The next Regular Board Meeting is Thursday, December 17, 2020, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – December 3, 2020 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, December 3, 2020
ITEMS FOR CONSENT a. SEPTEMBER 30, 2020, FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer) Receive and file the September 30, 2020, Income Statement and Balance Sheet Reports.
b. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3156-20 which incorporates the Pay Listing by Position for the Pay Listing
effective November 12, 2020. c. UPPER TRUCKEE PUMP STATION REHABILITATION PROJECT
(Stephen Caswell, Principal Engineer)
Approve Proposal to amend existing Task Order No. 15 for Carollo Engineers, Inc., for
additional design services for the Upper Truckee Pump Station Rehabilitation Project in an
amount not to exceed $27,575. d. 2020 WATER METER INSTALLATION PROJECT – PHASE 5B
(Trevor Coolidge, Senior Engineer) Authorize staff to file a Notice of Completion with the El Dorado County Clerk for the 2020
Water Meter Installation Project - Phase 5B. e. UPPER TRUCKEE WASTEWATER PUMP STATION REHABILITATION PROJECT LOAN FROM STATE WATER RESOURCES CONTROL BOARD CLEAN WATER STATE REVOLVING LOAN FUND
(Lynn Nolan, Grants Coordinator)
Adopt Resolution No.’s 3158-20 and 3159-20 to apply for funding for the Upper Truckee
Wastewater Pump Station Rehabilitation Project. f. 2019 ROCKY POINT II WATERLINE REPLACEMENT REBID AND LARGE METERS REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer) Authorize staff to file a Partial Notice of Completion with the El Dorado County Clerk for the
Rocky Point II Waterline and Rocky Pressure Regulating Valve Portion of the Contract. g. REGULAR BOARD MEETING MINUTES: November 19, 2020
(Melonie Guttry/Executive Services Manager/Clerk of the Board) Approve November 19, 2020, Minutes.
Paul Hughes
Page 2 December 3, 2020
BOARD AGENDA ITEM 5a
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: September 30, 2020, Fiscal Year to Date Financial
Statements
REQUESTED BOARD ACTION: Receive and file the September 30, 2020, Income Statement and Balance Sheet Reports.
DISCUSSION: The District auditors, Mann, Urrutia, Nelson CPA’s and Associates,
recommend that the District’s quarterly Financial Statements be placed on the Board meeting Agenda for receipt and file by the Board of Directors. Attached are the
September 30, 2020, fiscal year to date Income Statements and Balance Sheet for the Water and Sewer Funds.
Water and sewer service charge revenues through first quarter ending September 30,
2020, are at 29% and 25% of budget. Sewer charges are right on budget while water service charges are over budget due to the increased consumption for irrigation during
the summer. As consumption decreases throughout the winter months, total water service charges are expected to be at or near budget. Other revenues included in the
category “Charges for Sales and Services” include capacity fees and permit fees, the majority of which are collected near the beginning or end of the fiscal year, during
construction season. This is why the total water and sewer connection and service fees
are at 58% and 30% of budget at September 30, 2020. Collection of these fees slow
down during quarters ending in December and March and pick back up during the last
quarter of the year. All other water and sewer revenue categories through September
30, 2020, are near or below $0. This is normal for the first quarter and is due to the timing
of grant revenue receipts, reversal of year-end fair market value adjustments to
investments and property tax payments not being received until the second half of the
fiscal year.
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
1
Paul Hughes
Page 2 December 3, 2020
Water and sewer operating expenses less depreciation through September 30, 2020, are at 22% and 21% of budget. Depreciation is generally recorded as part of the fiscal
year-end process. Both funds are currently below budget at the end of the first quarter, but it is too early in the year to project whether this trend will continue through the year.
Also, fourth quarter year-end payroll and other accrual entries can erase savings
recorded early in the year. Debt service payments are recorded on specific due dates,
not evenly distributed throughout the year, so the percent of budget spent is not a
relevant statistic until all payments for the year have been made. Water and sewer
capital outlay spending through September 30, 2020, is $1.9 million and $2.7 million
representing 18% and 22% of budget. The majority of these expenditures are incurred at
the beginning and end of the fiscal year, during construction season. At the end of the
fiscal year an analysis is performed to determine the status of projects and the potential
need to roll budgeted funds into the next year for incomplete projects, or to increase
capital reserves for future use.
District staff recommends the Board receive and file the attached September 30, 2020,
Income Statements and Balance Sheet as presented.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: September 30, 2020, Income Statements and Balance Sheet
___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
2
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 10 - Sewer Fund
Operating Revenue
Charges for sales and services
Service charges 15,160,000.00 (87,992.51)3,718,245.44 11,441,754.56 25 15,221,137.04
Connection and service fees 1,125,000.00 111,625.50 337,746.00 787,254.00 30 1,341,638.00
Other operating income 109,695.00 14,792.94 40,602.02 69,092.98 37 103,124.15
Charges for sales and services Totals $16,394,695.00 $38,425.93 $4,096,593.46 $12,298,101.54 25%$16,665,899.19
Operating Revenue Totals $16,394,695.00 $38,425.93 $4,096,593.46 $12,298,101.54 25%$16,665,899.19
Non Operating Revenue
Tax revenue 8,586,690.00 16,098.08 37,572.50 8,549,117.50 0 9,053,618.80
Investment earnings 383,500.00 49.29 (532,767.44)916,267.44 (139)1,060,677.01
Aid from governmental agencies 300,000.00 .00 (180,908.17)480,908.17 (60)180,908.17
Other nonoperating income 220,000.00 4,163.17 10,619.17 209,380.83 5 179,263.84
Non Operating Revenue Totals $9,490,190.00 $20,310.54 ($665,483.94)$10,155,673.94 (7%)$10,474,467.82
Operating Expenses
Wages Full Time 7,598,500.00 1,023,276.08 1,930,353.15 5,668,146.85 25 6,466,338.39
Wages Part-Time 147,075.00 2,525.72 11,854.97 135,220.03 8 95,308.21
Benefits 4,138,225.00 328,660.61 876,528.21 3,261,696.79 21 4,552,715.81
Depreciation and amortization 5,113,000.00 .00 .00 5,113,000.00 0 4,748,936.98
Utilities 2,203,575.00 179,336.19 350,539.46 1,853,035.54 16 1,925,547.39
Repairs and maintenance 1,435,550.00 61,247.65 234,220.46 1,201,329.54 16 1,201,358.75
Other operating expenses 2,449,600.00 141,855.05 387,966.44 2,061,633.56 16 2,560,164.55
Operating Expenses Totals $23,085,525.00 $1,736,901.30 $3,791,462.69 $19,294,062.31 16%$21,550,370.08
Nonoperating Expenses
Debt Service - Net 2,712,275.00 .00 .00 2,712,275.00 0 .00
Interest expense 773,375.00 56,014.35 (82,149.12)855,524.12 (11)744,359.85
Other expense 653,000.00 11,110.72 14,721.30 638,278.70 2 653,952.10
Nonoperating Expenses Totals $4,138,650.00 $67,125.07 ($67,427.82)$4,206,077.82 (2%)$1,398,311.95
Capital Outlay Expenditures 12,447,523.00 202,431.10 2,705,124.47 9,742,398.53 22 .00
Fund 10 - Sewer Fund Totals
REVENUE TOTALS 25,884,885.00 58,736.47 3,431,109.52 22,453,775.48 13%27,140,367.01
EXPENSE TOTALS 39,671,698.00 2,006,457.47 6,429,159.34 33,242,538.66 16%22,948,682.03
Fund 10 - Sewer Fund Net Gain (Loss)($13,786,813.00)($1,947,721.00)($2,998,049.82)$10,788,763.18 22%$4,191,684.98
Page 1 of 3Run by Paul Hughes on 11/13/2020 09:53:34 AM
Income Statement
Through 09/30/20
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
3
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 20 - Water Fund
Operating Revenue
Charges for sales and services
Service charges 13,360,000.00 7,997.83 2,517,344.26 10,842,655.74 19 13,018,242.56
Connection and service fees 564,000.00 98,096.03 328,632.99 235,367.01 58 1,323,130.07
Other operating income 177,000.00 13,337.26 19,099.84 157,900.16 11 208,610.23
Charges for sales and services Totals $14,101,000.00 $119,431.12 $2,865,077.09 $11,235,922.91 20%$14,549,982.86
Operating Revenue Totals $14,101,000.00 $119,431.12 $2,865,077.09 $11,235,922.91 20%$14,549,982.86
Non Operating Revenue
Tax revenue 678,310.00 .00 .00 678,310.00 0 236,272.86
Investment earnings 97,000.00 34.62 (262,377.49)359,377.49 (270)417,069.14
Aid from governmental agencies 1,399,375.00 (.02)(61,693.21)1,461,068.21 (4)397,542.55
Other nonoperating income 298,400.00 54,132.04 55,178.66 243,221.34 18 122,089.66
Non Operating Revenue Totals $2,473,085.00 $54,166.64 ($268,892.04)$2,741,977.04 (11%)$1,172,974.21
Operating Expenses
Wages Full Time 4,830,675.00 658,067.67 1,207,601.54 3,623,073.46 25 3,903,546.05
Wages Part-Time 141,100.00 6,913.68 21,390.24 119,709.76 15 55,437.35
Benefits 2,591,400.00 207,498.96 536,735.97 2,054,664.03 21 2,855,032.71
Depreciation and amortization 4,100,000.00 .00 .00 4,100,000.00 0 4,062,684.40
Utilities 813,475.00 129,093.16 264,405.22 549,069.78 33 751,140.08
Repairs and maintenance 1,611,075.00 96,900.58 378,623.05 1,232,451.95 24 1,731,216.07
Other operating expenses 2,247,225.00 93,947.15 309,706.39 1,937,518.61 14 2,012,536.41
Operating Expenses Totals $16,334,950.00 $1,192,421.20 $2,718,462.41 $13,616,487.59 17%$15,371,593.07
Nonoperating Expenses
Debt Service - Net 597,600.00 .00 .00 597,600.00 0 .00
Interest expense 256,625.00 .00 (109,530.00)366,155.00 (43)60,730.52
Other expense 47,200.00 15,248.86 14,721.31 32,478.69 31 42,613.01
Nonoperating Expenses Totals $901,425.00 $15,248.86 ($94,808.69)$996,233.69 (11%)$103,343.53
Capital Outlay Expenditures 10,572,495.00 722,020.71 1,900,287.34 8,672,207.66 18 .00
Fund 20 - Water Fund Totals
REVENUE TOTALS 16,574,085.00 173,597.76 2,596,185.05 13,977,899.95 16%15,722,957.07
EXPENSE TOTALS 27,808,870.00 1,929,690.77 4,523,941.06 23,284,928.94 16%15,474,936.60
Fund 20 - Water Fund Net Gain (Loss)($11,234,785.00)($1,756,093.01)($1,927,756.01)$9,307,028.99 17%$248,020.47
Fund Type Enterprise Funds Totals
REVENUE TOTALS 42,458,970.00 232,334.23 6,027,294.57 36,431,675.43 14%42,863,324.08
EXPENSE TOTALS 67,480,568.00 3,936,148.24 10,953,100.40 56,527,467.60 16%38,423,618.63
Page 2 of 3Run by Paul Hughes on 11/13/2020 09:53:34 AM
Income Statement
Through 09/30/20
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
4
Fund Category Proprietary Funds
Fund Type Enterprise Funds Net Gain (Loss)($25,021,598.00)($3,703,814.01)($4,925,805.83)$20,095,792.17 20%$4,439,705.45
Fund Category Proprietary Funds Totals
REVENUE TOTALS 42,458,970.00 232,334.23 6,027,294.57 36,431,675.43 14%42,863,324.08
EXPENSE TOTALS 67,480,568.00 3,936,148.24 10,953,100.40 56,527,467.60 16%38,423,618.63
Fund Category Proprietary Funds Net Gain (Loss)($25,021,598.00)($3,703,814.01)($4,925,805.83)$20,095,792.17 20%$4,439,705.45
Grand Totals
REVENUE TOTALS 42,458,970.00 232,334.23 6,027,294.57 36,431,675.43 14%42,863,324.08
EXPENSE TOTALS 67,480,568.00 3,936,148.24 10,953,100.40 56,527,467.60 16%38,423,618.63
Grand Total Net Gain (Loss)($25,021,598.00)($3,703,814.01)($4,925,805.83)$20,095,792.17 20%$4,439,705.45
Page 3 of 3Run by Paul Hughes on 11/13/2020 09:53:34 AM
Income Statement
Through 09/30/20
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
5
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
ASSETS
Current Assets
Cash and Cash Equivalents 6,609,752.05 12,759,237.64 (6,149,485.59)(48.20)
Investments 3,186,114.83 3,235,528.46 (49,413.63)(1.53)
Accounts Receivable 2,230,464.43 2,070,935.33 159,529.10 7.70
Due From Governmental Agencies 108,874.12 592,101.14 (483,227.02)(81.61)
Property Tax Receivable .00 8,555,859.00 (8,555,859.00)(100.00)
Interest Receivable 110,890.43 288,050.22 (177,159.79)(61.50)
Other Current Assets 1,146,601.37 1,035,243.87 111,357.50 10.76
Current Assets Totals $13,392,697.23 $28,536,955.66 ($15,144,258.43)(53.07%)
Noncurrent Assets
Restricted Assets
Cash and Cash Equivalents 555,248.83 555,246.85 1.98 .00
Certificate of Deposit 165,000.00 165,000.00 .00 .00
Restricted Assets Totals $720,248.83 $720,246.85 $1.98 0.00%
Long-Term Accounts Receivable 178,372.42 182,427.50 (4,055.08)(2.22)
Due From Other Governmental Agencies 146,040.00 146,040.00 .00 .00
Interfund Loan Receivable 3,000,000.00 3,000,000.00 .00 .00
Investments 31,200,409.01 31,900,571.57 (700,162.56)(2.19)
Capital Assets 207,767,724.20 207,767,724.20 .00 .00
Construction in Progress 21,901,857.32 21,901,857.32 .00 .00
Noncurrent Assets Totals $264,914,651.78 $265,618,867.44 ($704,215.66)(0.27%)
Deferred Outflows of Resources
Refunding Loan Costs 150,127.49 156,500.09 (6,372.60)(4.07)
Changes in the Pension Liability 3,704,193.00 3,704,193.00 .00 .00
Deferred Outflows of Resources Totals $3,854,320.49 $3,860,693.09 ($6,372.60)(0.17%)
ASSETS TOTALS $282,161,669.50 $298,016,516.19 ($15,854,846.69)(5.32%)
LIABILITIES AND FUND EQUITY
LIABILITIES
Current Liabilities
Accounts Payable and Other Liabilities 2,015,260.03 3,044,610.75 (1,029,350.72)(33.81)
Unearned Revenue 20,193.00 20,193.00 .00 .00
Accrued Expenses 882,751.65 1,255,197.78 (372,446.13)(29.67)
Accrued Interest Payable .00 524,300.74 (524,300.74)(100.00)
Compensated Absences 1,217,233.93 1,164,141.72 53,092.21 4.56
Long Term Liabilities - Current Portion 6,309,842.86 6,309,842.86 .00 .00
Current Liabilities Totals $10,445,281.47 $12,318,286.85 ($1,873,005.38)(15.21%)
Page 1 of 2Run by Paul Hughes on 11/13/2020 10:01:46 AM
Balance Sheet
Through 09/30/20
Consolidated Summary Listing
6
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
LIABILITIES AND FUND EQUITY
LIABILITIES
Noncurrent Liabilities
Compensated Absences - Long Term Portion 2,337,355.29 2,185,495.93 151,859.36 6.95
Long Term Liabilities - Long Term Portion 47,234,645.43 47,729,940.47 (495,295.04)(1.04)
Net Pension Liability 10,850,331.00 10,859,922.00 (9,591.00)(.09)
Noncurrent Liabilities Totals $60,422,331.72 $60,775,358.40 ($353,026.68)(0.58%)
Deferred Inflows of Resources
Property Tax Receivable .00 8,555,859.00 (8,555,859.00)(100.00)
Changes in Net Pension Liabilty 431,880.00 431,880.00 .00 .00
Deferred Inflows of Resources Totals $431,880.00 $8,987,739.00 ($8,555,859.00)(95.19%)
LIABILITIES TOTALS $71,299,493.19 $82,081,384.25 ($10,781,891.06)(13.14%)
FUND EQUITY
Restricted for capital asset purchases 114,413,544.99 114,413,544.99 .00 .00
Unrestricted 101,521,586.95 101,521,586.95 .00 .00
FUND EQUITY TOTALS Prior to Current Year Changes $215,935,131.94 $215,935,131.94 $0.00 0.00%
Prior Year Fund Equity Adjustment .00
Fund Revenues (5,880,144.77)
Fund Expenses 10,953,100.40
FUND EQUITY TOTALS $210,862,176.31 $215,935,131.94 ($5,072,955.63)(2.35%)
LIABILITIES AND FUND EQUITY $282,161,669.50 $298,016,516.19 ($15,854,846.69)(5.32%)
Fund Type Enterprise Funds Totals $0.00 $0.00 $0.00 +++
Fund Category Proprietary Funds Totals $0.00 $0.00 $0.00 +++
Grand Totals $0.00 $0.00 $0.00 +++
Page 2 of 2Run by Paul Hughes on 11/13/2020 10:01:46 AM
Balance Sheet
Through 09/30/20
Consolidated Summary Listing
7
BOARD AGENDA ITEM 5b
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: CalPERS Required Pay Listing by Position REQUESTED BOARD ACTION: Adopt Resolution No. 3156-20 which incorporates the Pay
Listing by Position for the Pay Listing effective November 12, 2020. DISCUSSION: California Public Employees’ Retirement System (CalPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five (5) years. This revision addresses a department transfer/special pay rate effective November 12, 2020.
SCHEDULE: Post Pay Listing effective November 12, 2020, on website after approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3156-20, Pay Listing by Position for effective date
November 12, 2020
_____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO _____________
General Manager John Thiel Directors Chris Cefalu Duane Wallace Randy Vogelgesang Kelly Sheehan Nick Exline
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RESOLUTION NO. 3156-20
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
ADOPTING PAY LISTING BY POSITION FOR THE
EFFECTIVE DATE OF NOVEMBER 12 2020
WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
Board of Administration of California Public Employees’ Retirement System entered into
a Contract, effective June 19, 2003, and amended effective April 19, 2007, providing for
the participation of said public agency in the California Public Employees’ Retirement
System; and,
WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
one combined pay schedule, adopted by the Board of Directors, for every employee
position, including the Board of Directors, be made available for public inspection and
retained for not less than five years; and
WHEREAS, the South Tahoe Public Utility District Pay Listing by Position for the
effective dates of November 12, 2020, is incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe
Public Utility District hereby formally adopts the above-mentioned Pay Listing by Position
for the effective date of November 12, 2020.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting held on the 3rd day of December,
2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST: _________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
9
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE NOVEMBER 12, 2020
MINIMUM MAXIMUM
ANNUAL ANNUAL
ACCOUNT CLERK I $ 47,398 $ 60,494
ACCOUNT CLERK II $ 52,871 $ 67,478
ACCOUNTING MANAGER $ 113,172 $ 144,439
ACCOUNTING SUPERVISOR $ 77,889 $ 99,409
ACCOUNTING TECH I $ 56,450 $ 72,046
ACCT TECH II/GRANT ASST $ 62,095 $ 79,251
ADMINISTRATIVE ASST $ 57,977 $ 73,995
ADMINISTRATIVE ASST/ASST CLERK OF THE BOARD $ 57,977 $ 73,995
ASSET MANAGEMENT ANALYST I $ 62,401 $ 79,641
ASSET MANAGEMENT ANALYST II $ 83,623 $ 106,727
ASSOCIATE ENGINEER $ 99,604 $ 127,123
ASST GENERAL MANAGER $ 170,316 $ 217,371
BOARD OF DIRECTOR $ 4,800 $ 4,800
CHIEF FINANCIAL OFFICER $ 152,069 $ 194,082
CHIEF PLANT OPERATOR $ 99,088 $ 126,464
CONTRACT ADMINISTRATOR $ 61,668 $ 78,705
CUSTOMER SERVICE MANAGER $ 111,169 $ 141,883
CUSTOMER SERVICE REP I $ 46,932 $ 59,898
CUSTOMER SERVICE REP II $ 52,350 $ 66,813
CUSTOMER SERVICE SPECIALIST $ 59,377 $ 75,781
CUSTOMER SERVICE SUPERVISOR $ 77,889 $ 99,409
ELECTRICAL/INSTR SUPERVISOR $ 99,630 $ 127,156
ELECTRICAL/INSTR TECH I $ 68,316 $ 87,190
ELECTRICAL/INSTR TECH II $ 79,680 $ 101,694
ENG/CAD/GIS SPECIALIST I $ 62,401 $ 79,641
ENG/CAD/GIS SPECIALIST II $ 83,623 $ 106,727
ENGINEERING DEPT MANAGER $ 153,442 $ 195,836
ENGINEERING TECH I $ 73,599 $ 93,933
ENGINEERING TECH II $ 84,664 $ 108,055
EXECUTIVE SERVICES MANAGER $ 99,085 $ 126,460
GENERAL MANAGER $ 192,925 $ 246,226
GRANT ASSISTANT $ 62,095 $ 79,251
GRANT COORDINATOR $ 89,660 $ 114,431
HR ANALYST $ 71,056 $ 90,688
HR COORDINATOR $ 57,977 $ 73,995
HUMAN RESOURCES DIRECTOR $ 118,359 $ 151,060
HYDROGEOLOGIST $ 114,493 $ 146,126
INFO TECHNOLOGY MANAGER $ 119,516 $ 152,536
Effective 11/12/20 10
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE NOVEMBER 12, 2020
MINIMUM MAXIMUM
ANNUAL ANNUAL
INSPECTIONS SUPERVISOR $ 82,821 $ 105,703
INSPECTOR I $ 59,915 $ 76,468
INSPECTOR II $ 70,611 $ 90,120
IT SYSTEMS SPECIALIST I $ 61,946 $ 79,060
IT SYSTEMS SPECIALIST II $ 72,632 $ 92,699
LAB ASST $ 50,872 $ 64,927
LAB DIRECTOR $ 104,940 $ 133,932
LAB TECH I $ 63,391 $ 80,905
LAB TECH II $ 74,505 $ 95,089
LT CUSTOMER SERVICE REP I $ 46,932 $ 59,898
LT CUSTOMER SERVICE REP II $ 52,350 $ 66,813
LT METER SERVICE TECH $ 59,915 $ 76,468
LT STAFF ENGINEER I $ 73,590 $ 93,921
LT WATER METER INSTALL COORD $ 62,559 $ 79,843
MAINT MECHANIC TECH I $ 56,624 $ 72,268
MAINT MECHANIC TECH I-SPECIAL RATE $ 79,045 $ 79,045
MAINT MECHANIC TECH II $ 66,670 $ 85,090
MAINTENANCE SUPERVISOR $ 94,011 $ 119,984
MANAGER OF FIELD OPERATIONS $ 125,933 $ 160,726
MANAGER OF PLANT OPERATIONS $ 125,937 $ 160,731
NETWORK/TEL SYS ADMIN I $ 83,947 $ 107,140
NETWORK/TEL SYS ADMIN II $ 90,065 $ 114,948
OPERATIONS SUPERVISOR $ 83,099 $ 106,058
PART TIME GRANT ASSISTANT $ 28,387 $ 28,387
PART TIME PERMANENT I $ 12,987 $ 16,575
PART TIME PERMANENT II $ 18,054 $ 23,042
PLANT OPERATOR I $ 56,792 $ 72,483
PLANT OPERATOR Ill $ 71,791 $ 91,626
PRINCIPAL ENGINEER $ 133,050 $ 169,809
PUBLIC AFFAIRS/CONSERVATION MANAGER $ 99,974 $ 127,595
PUMP STATION LEAD $ 76,544 $ 97,692
PUMP STATION OPERATOR I $ 54,853 $ 70,008
PUMP STATION OPERATOR II $ 67,133 $ 85,681
PUMP STATION SUPERVISOR $ 90,988 $ 116,126
PURCHASING AGENT $ 99,085 $ 126,460
SEASONAL $ 18,054 $ 23,042
SENIOR CUSTOMER SERVICE REP $ 59,377 $ 75,781
SENIOR ENGINEER $ 114,493 $ 146,126
Effective 11/12/20 11
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE NOVEMBER 12, 2020
MINIMUM MAXIMUM
ANNUAL ANNUAL
SHIPPING AND RECEIVING CLERK $ 55,509 $ 70,845
STAFF ENGINEER I $ 73,590 $ 93,921
STAFF ENGINEER II $ 84,664 $ 108,055
STUDENT HELPER $ 12,987 $ 16,575
UNDERGROUND REPAIR SEWER I $ 47,752 $ 60,945
UNDERGROUND REPAIR SEWER I -SPECIAL RATE $ 65,031 $ 65,031
UNDERGROUND REPAIR SEWER II $ 58,985 $ 75,281
UNDERGROUND REPAIR SEWER LEAD $ 67,735 $ 86,449
UNDERGROUND REPAIR SEWER SUPERVISOR $ 86,781 $ 110,758
UNDERGROUND REPAIR WATER I $ 47,752 $ 60,945
UNDERGROUND REPAIR WATER II $ 58,985 $ 75,281
UNDERGROUND REPAIR WATER LEAD $ 67,735 $ 86,449
UNDERGROUND REPAIR WATER SUPERVISOR $ 86,781 $ 110,758
UTILITY PERSON I $ 42,976 $ 54,850
UTILITY PERSON II $ 51,123 $ 65,247
VEHICLE/HVY EQUIP MECH I $ 56,624 $ 72,268
VEHICLE/HVY EQUIP MECH II $ 66,670 $ 85,090
VEHICLE/HVY EQUIP MECH SUPERVISOR $ 86,781 $ 110,758
WATER CONSERVATION SPECIALIST $ 66,429 $ 84,782
WATER REUSE LEAD $ 67,735 $ 86,449
WATER REUSE MANAGER $ 114,493 $ 146,126
WATER REUSE WORKER I $ 47,752 $ 60,945
WATER REUSE WORKER II $ 58,985 $ 75,281
WATER SERVICE REP $ 67,735 $ 86,449
Effective 11/12/20 12
Stephen Caswell
Page 2 December 3, 2020
BOARD AGENDA ITEM 5c
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Upper Truckee Pump Station Rehabilitation Project
REQUESTED BOARD ACTION: Approve Proposal to amend existing Task Order No. 15 for
Carollo Engineers, Inc., for additional design services for the Upper Truckee Pump Station Rehabilitation Project in an amount not to exceed $27,575.
DISCUSSION: In December 2018, the Board authorized a design contract with Carollo
Engineers, Inc., (Carollo) for the Upper Truckee Pump Station Rehabilitation Project (Project). This Project would address the deficiencies identified in the Big 5 Pump Station
Condition Assessment and Alternatives Evaluation. Out of those studies, the preferred alternative identified replacement of the pumps with safer, higher capacity pumps,
reconfiguration of piping to accommodate the larger pumps and flow meters, replacement of the electrical gear, and various minor improvements.
Design progressed to the 50% phase by September 2019. At that point, the District
suspended work on the Project to evaluate the condition of the sewer system upstream of the pump station. The condition of the sewer has the potential to modify the Scope
of this Project, so District staff wanted to ensure that the current Project was still the correct path. District staff completed inspection of the upstream sewer system and did
not find any deficiencies that would require revisiting the scope of the Project. In
addition, the effort to restore Johnson Meadow led by Tahoe Resource Conservation
District has since commenced providing the District a future opportunity to address any
concerns in the upstream sewer system in conjunction with other partners.
Design resumed in September 2020. One of the main issues facing the design team was
the increased size of the new pumps. Because of the pump size and the existing
configuration of the pump station, the future removal and replacement of the new
pumps would be difficult and potentially problematic for District maintenance crews.
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
13
Stephen Caswell
Page 2 December 3, 2020
During the 50% design review meeting, the District requested that Carollo evaluate modifying the existing configuration of the pump station to allow simpler methods of
pump removal and replacement. The modifications to be evaluated included removing an intermediate floor within the pump station to provide more space for
pump removal and replacement. This additional evaluation was not part of the original
scope and was not anticipated so Carollo is requesting an Amendment to the original
Contract to address the additional effort needed to complete this evaluation.
District staff has reviewed the Proposal from Carollo and concurs that the tasks listed
were not a part of the original Scope and the proposed costs are reasonable.
Staff is requesting the Board approve the Proposal to amend existing Task Order No. 15
for Carollo Engineers, Inc., for additional design services for the Upper Truckee Pump
Station Rehabilitation Project in an amount not to exceed $27,575.
SCHEDULE: As soon as possible
COSTS: $27,575
ACCOUNT NO: 1030-7056
BUDGETED AMOUNT AVAILABLE: $25,581
ATTACHMENTS: Carollo Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
14
pw:\\IO-PW-INT.carollo.local:Carollo\Documents\Client\CA\STPUD\10793A00\Project Mgmt\Budget\Upper Truckee PS Scope Page 1 of 3
AMENDMENT NO. 1
TO
TASK ORDER NO. 15
SOUTH TAHOE PUBLIC UTILITY DISTRICT
(STPUD)
AND
CAROLLO ENGINEERS, INC.
(CONSULTANT)
This Amendment No. 1 to Task Order No. 15 is issued by the STPUD and accepted by CONSULTANT pursuant
to the mutual promises, covenants and conditions contained in the Agreement between the above named
parties dated the 4th day of May, 2017, in connection with:
Upper Truckee Pump Station Replacement Project
(Project)
PURPOSE
During September 2017, CONSULTANT performed a condition assessment for STPUD’s Upper Truckee
Pump Station. Results of the condition assessment identified items to be improved, which were included
in subsequent preliminary and 50% design efforts are listed below:
1. PUMP REPLACEMENT – Replace existing pumps with dry pit submersible style pumps and
modify the pump pedestal and piping as necessary to accommodate the new pumps
2. PUMP STATION PIPING AND VALVES – Replace suction gate valve, discharge check valve and
discharge isolation valve on each pump, install drain piping and isolation valve to allow force
main to drain into the wet well, and pressure gauge on each pump’s discharge spool
3. PUMP LIFTING – Install I-beam in the motor room over pumps’ centerline with trolley and hoist.
Additional improvements to the existing motor room and pump station roof are required.
4. HIGH-HIGH LEVEL REDUNDANCY – Add a high-high alarm float
5. FLOW METERING – New magnetic flow meters on each pump discharge line, three (3) total
6. WET WELL LADDER – Remove ladder
7. LIGHTING – Improve lighting in dry pit and motor room
8. SEISMIC RETROFIT – Structural retrofit of the existing structure housing the electrical room
9. INFLUENT GATE – Replace the influent slide gate
Item #3 assumed the motor level floor slab beams would remain in place and additional floor slab
openings would be aligned to allow pumps to be lifted through them. It was assumed that modifications
to the motor level floor slab beams and an evaluation of the entire pump station structure would not be
15
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necessary. Due to the height of the selected pumps and required piping layout, the originally scoped
concept will not work. There is 8’-4” clear between the top floor beam and motor level floor. The
pumps are 8’-1” tall, leaving less than 3” to be placed on a cart and casters. From our searches, we
found that a 2-ton rated cart has a deck height greater than 13”. (https://www.ajacs.com/material-
handling-catalog/vestil/240-industrial-carts-a-dollies/file). Another reason why the original concept will
not work is because the valve and piping layout places the pumps beneath the motor level floor beams.
During the 50% Design Workshop, CONSULTANT presented an alternative means of installing and
replacing the pumps for maintenance by using a gantry crane that could lift the pumps in place and roll
them to be lifted out of the pump station by a crane. This method of pump replacement was not
desired by STPUD and an alternative solution was developed that would require extensive demolition of
the motor level floor slab and beams. This Amendment No. 1 to Task Order No. 15 will analyze the
structural integrity of the pump to confirm if the floor slab and beams can be modified to allow the
pumps to be lifted and moved by a bridge crane installed just below the upper floor slab. Design of the
bridge crane is also included in this amendment.
ENGINEER'S SERVICES
TASK 4 – DESIGN OF ALTERNATE LIFTING SCHEME
Task 4.01 – Structural Analysis for Partially Removing Motor Level Slab and Beams. CONSULTANT will
structurally analyze the pump station to determine if the structure can withstand modifications to the
motor level floor slab and floor slab beams to facilitate lifting the pumps with a bridge crane. If not,
CONSULTANT will evaluate what improvements can be made to allow the modifications to be
implemented. A summary of the evaluation will be submitted to STPUD and the improvements will be
included in the 90% deliverable documents.
Task 4.02 – Bridge Crane Design. CONSULTANT will design a bridge crane to be included with the 90%
deliverable documents. Due to the space limitations within the pump station, it is anticipated that the
bridge crane will be manually operated using chain hoists.
Task 4 Assumptions:
· The fee schedule is escalated by 3% from the 2019 rates.
· Modifications will be limited to what is shown in Attachment 2.
Task 4 Deliverables:
· Summary TM of structural evaluation.
· Improvements incorporated into the 90% Design documents.
16
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TIME OF PERFORMANCE
CONSULTANT will perform the above-described tasks in support of the overall design schedule.
PAYMENT
Payment to CONSULTANT for services performed under this Scope of Services is detailed in the
ESTIMATED ENGINEERING HOURS AND COSTS and shall not exceed the amount of twenty-seven
thousand five hundred seventy-five dollars ($27,575) for Task 4 and an overall not-to-exceed amount of
two hundred forty-nine thousand three hundred seventy-five dollars ($249,375), unless the scope of
work is changed and an increase is authorized by STPUD.
EFFECTIVE DATE
This Amendment No. 1 to Task Order No. 15 is effective as of the _____ day of ____________________,
201__.
17
ESTIMATED ENGINEERING HOURS AND COSTS
South Tahoe Public Utility DistrictEngineering Services for Upper Truckee Pump Station Replacement Design
Hook Eckard Antunovich Carvalho
Principal-Project Staff Struct EI&C
PECE FACS Travel
Advisor in-Charge Manager Engineer Prof Engr Engr Surge Tech (Hazardous $/miQA/QC
2020 Fee Schedule (For Amendment #1, 2019 escalated at 3%)$291 $315 $229 $229 $186 $229 $270 $229 $197 $141 $124
2019 Fee Schedule $283 $306 $222 $222 $181 $283 $262 $222 $191 $137 $120 Hours Budget $12.00 5.0%$0.545 Column 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
TASK 1 - PROJECT MANAGEMENT
1.01 Project Administration 0 4 35 16 0 0 0 0 0 0 2 57 $12,786 $684 $0 $0 $0 $238 $0 $922 $13,708
1.02 Conduct Project Status Updates 0 6 16 16 0 0 0 0 0 0 4 42 $9,420 $504 $0 $0 $0 $0 $0 $504 $9,924
Task 1 Total Hours 0 10 51 32 0 0 0 0 0 0 6 99
Task 1 Total Budget $0 $3,060 $11,322 $7,104 $0 $0 $0 $0 $0 $0 $720 $22,206 $1,188 $0 $0 $0 $238 $0 $1,426 $23,632
TASK 2 - PREDESIGN
2.01 Confirm Design Flows and Finalize Project Elements 0 2 2 10 24 0 0 40 0 4 0 82 $17,048 $984 $0 $0 $0 $0 $0 $984 $18,032
2.02 Prepare Basis of Design Report - Draft 2 2 2 6 16 0 0 4 0 0 10 42 $7,938 $504 $0 $0 $0 $100 $402 $1,006 $8,9442.03 0 6 10 6 6 0 0 0 0 0 0 28 $6,474 $336 $0 $0 $0 $250 $374 $960 $7,434
2.04 Prepare Basis of Design Report - Final 1 1 2 6 8 0 4 2 0 4 4 32 $6,333 $384 $0 $0 $0 $100 $0 $484 $6,817
Task 2 Total Hours 3 11 16 28 54 0 4 46 0 8 14 184
Task 2 Total Budget $849 $3,366 $3,552 $6,216 $9,774 $0 $1,048 $10,212 $0 $1,096 $1,680 $37,793 $2,208 $0 $0 $0 $450 $776 $3,434 $41,227
TASK 3 - FINAL DESIGN
3.01 Workshops 2 2 2 3 5 3 5 0 6 6 2 36 $7,560 $432 $0 $0 $0 $280 $606 $1,318 $8,878
3.02 Develop 50% Design Documents 16 12 17 27 39 21 43 0 49 49 17 290 $60,348 $3,480 $4,000 $4,000 $200 $250 $0 $7,930 $68,2783.03 Develop 90% Design Documents 16 12 17 24 39 21 43 0 49 49 17 287 $59,682 $3,444 $0 $0 $0 $250 $0 $3,694 $63,376
3.04 Develop Bid Documents 4 3 4 6 10 5 11 0 12 12 6 73 $15,033 $876 $0 $0 $0 $500 $0 $1,376 $16,409Task 3 Total Hours 38 29 40 60 93 50 102 0 116 116 42 686
Task 3 Total Budget $10,754 $8,874 $8,880 $13,320 $16,833 $14,150 $26,724 $0 $22,156 $15,892 $5,040 $142,623 $8,232 $4,000 $4,000 $200 $1,280 $606 $14,318 $156,941
Tasks 1-3 Total Hours 41 50 107 120 147 50 106 46 116 124 62 969
Tasks 1-3 Total Budget $11,603 $12,250 $12,483 $19,568 $26,607 $14,150 $27,772 $10,212 $22,156 $16,988 $6,726 $202,622 $11,628 $4,000 $4,000 $200 $1,968 $1,382 $19,178 $221,800
AMENDMENT #1: TASK 4 - DESIGN OF ALTERNATE LIFTING SCHEME
4.01 0 0 10 0 0 50 0 0 30 0 0 90 $19,639 $1,080 $0 $0 $0 $0 $606 $1,686 $21,325
4.02 Bridge Crane Design 0 0 2 0 12 6 0 0 8 0 2 30 $5,890 $360 $0 $0 $0 $0 $0 $360 $6,250
Amendment #1 Total Hours 0 0 12 0 12 56 0 0 38 0 2 120
Amendment #1 Total Budget $0 $0 $2,744 $0 $2,237 $12,824 $0 $0 $7,476 $0 $247 $25,529 $1,440 $0 $0 $0 $0 $606 $2,046 $27,575
Amendment #1 + Tasks 1-3 Total Hours 44 71 186 180 213 106 110 92 154 132 84 1089
Amendment #1 + Tasks 1-3 Total Budget $11,603 $15,300 $26,498 $26,640 $28,844 $26,974 $27,772 $10,212 $29,632 $16,988 $7,687 $228,151 $13,068 $4,000 $4,000 $200 $1,968 $1,988 $21,224 $249,375
TASK
Technical Project Modeling &
Basis of Design Workshop
Structural Analysis for Partially Removing Motor Level Slab
and Beams
COST SUMMARY
Clerical
Support Subtotals
Total ODCs Total CostSubtotals
Graphics /
CAD Tech
OTHER DIRECT COSTS
Senior CAD Sub-consultant
Markup Misc. Costs
and
Printing
c:\pw_working\projectwise\rhook\d0907427\STPUD Upper Truckee Design Fee Estimate v2.xlsx Budget
18
6' - 10"5' - 1"7' - 10"
CL
CL
CL
12" SWING
CHK VALVE
(TYP)
12" SWING
CHK VALVE
PUMP NO. 3
PUMP NO. 2
PUMP NO. 1
D
M02
FABRICATED STL
12"x6" RDCR ELBOW
(TYP OF 2)
FABRICATED STL
10"x4" RDCR ELBOW
CL
CL
4' - 10"5' - 1"5' - 1"CL
CL
CL
12" PLUG
VALVE (TYP)
C
M02
TYP
P710
EXIST 24" PIPE
D
M02
10" - 3-WAY PLUG
VALVE
2' - 5"2' - 8"(E) 16" FORCE MAIN
C
M02
TYP
P750
GENERAL NOTES:
1. ROTATE ECCENTRIC REDUCER TO PLACE STRAIGHT SIDE
FURTHEST FROM DISCHARGE HEADER TO INCREASE DISTANCE
BETWEEN SUCTION AND DISCHARGE. SEE PLAN.
1 2 3 4 5 6 7 8 9 10 11 12 13
A
B
C
D
E
F
1 2 3 4 5 6 7 8 9 10 11 12 13
A
B
C
D
E
F
G G
DATEREV BY DESCRIPTION
DATE
CHECKED
DRAWN
DESIGNED JOB NO.
DRAWING NO.
SHEET NO.
VERIFY SCALES
IF NOT ONE INCH ON
THIS SHEET, ADJUST
SCALES ACCORDINGLY
BAR IS ONE INCH ON
ORIGINAL DRAWING
0 1"
OF
FILE NAME:
XX
PLOT DATE:INTERMEDIATE DESIGN
SUBMITTAL
NOT FOR CONSTRUCTION9/22/2020 2:46:48 PMR:\d0909413\10793A10M800.rvt
SOUTH TAHOE PUBLIC UTILITIES DISTRICT
UPPER TRUCKEE PS IMPROVEMENTS PROJECT
M01
10793A10
BOTTOM AND INTERMEDIATE PLANS
X
MECHANICAL
RLG
OB
BB
OCTOBER 2020
SCALE:1/2" = 1'-0"A BOTTOM PLAN
SCALE:1/2" = 1'-0"B INTERMEDIATE PLAN
19
BOARD AGENDA ITEM 5d
TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: 2020 Water Meter Installation Project – Phase 5B
REQUESTED BOARD ACTION: Authorize staff to file a Notice of Completion with the El
Dorado County Clerk for the 2020 Water Meter Installation Project - Phase 5B.
DISCUSSION: District staff has inspected the 2020 Water Meter Installation Project -
Phase 5B and has found that Vinciguerra Construction, Inc., has substantially met all the
Contract requirements, effective November 13, 2020. The Project completed a total of
245 water meter installations during the 2020 construction season, ranging in size from ¾
inch to 8 inch meters across the District’s water service area.
Staff requests approval to file a Notice of Completion with the El Dorado County
Recorder, which will initiate the Stop Notice filing period. Staff will bring a Closeout
Agreement and Final Pay Estimate to the Board separately as a future item, following the end of the 30-day Stop Notice filing period.
SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: 2030-8093. METR5B
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Notice of Completion ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
20
RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Starlet Glaze WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: ____N/A______ NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,”
or “lessee.”
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on November 13, 2020. 8. The work of improvement completed is described as follows: Water Meter Installation Project – Phase 5B.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Vinciguerra
Construction, Inc. 10. The street address of said property is: See Exhibit “A” attached. 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe
and/or the County of El Dorado, State of California, and is described as follows:
As shown in Exhibit “A” attached hereto and made a part hereof. DATE: Dec ember 3, 2020
SIGNATURE OF OWNER OR AGENT OF OWNER
Randy Vogelgesang, Board President VERIFICATION FOR INDIVIDUAL OWNER: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents
thereof, and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and
understand the contents thereof, and that the facts stated therein are true and correct.
December 3, 2020 at South Lake Tahoe, California
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER Randy Vogelgesang, Board President
21
EXHIBIT “A” Notice of Completion Water Meter Installation Project – Phase 5B
The site of the work is located throughout the District’s service area in the City of South Lake Tahoe and surrounding unincorporated areas, County of El Dorado, California.
The work to be performed consists of the installation of approximately 270 small meters (¾-inch and/or 1-inch in size), six 2-inch meters, and three 6-inch meters. Small ¾-inch
and 1-inch water meters, meter antenna units (MXUs), meter pit lids and frames, as
required, will be provided by STPUD and installed by Contractor; larger meters and accessories will be provided and installed by the Contractor. Work includes connections
to existing water services, valve installations, paving restoration, and site restoration,
including landscaping and other related work. Notice of Completion Water Meter Installation Project – Phase 5B EXHIBIT “A”
22
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the Notice of
Completion that was approved by the Board of Directors of the South Tahoe Public
Utility District, County of El Dorado, State of California, and executed by Board
President, Randy Vogelgesang.
Date Approved: ____________________________
Certified by: _______________________________
Melonie Guttry, Clerk of the Board
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BOARD AGENDA ITEM 5e
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Upper Truckee Wastewater Pump Station Rehabilitation
Project Loan from State Water Resources Control Board
Clean Water State Revolving Loan Fund
REQUESTED BOARD ACTION: Adopt Resolution No.’s 3158-20 and 3159-20 to apply for
funding for the Upper Truckee Wastewater Pump Station Rehabilitation Project.
DISCUSSION: District staff is preparing the submission of an application for a Clean
Water State Revolving Loan not to exceed $4,280,375 for the Upper Truckee Wastewater Pump Station Rehabilitation Project.
The attached Resolutions; Reimbursement Resolution and Authorizing Resolution are a
requirement of the application package.
SCHEDULE: To be determined
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No.’s 3158-20 and 3159-20
_____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3158-20
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT REIMBURSEMENT RESOLUTION FOR THE
UPPER TRUCKEE WASTEWATER PUMP STATION REHABILITATION PROJECT
WHEREAS, the South Tahoe Public Utility District (the "Agency") desires to
finance the costs of constructing and/or reconstructing certain public facilities and
improvements relating to its water and wastewater system, including certain
treatment facilities, pipelines and other infrastructure (the "Project"); and
WHEREAS, the Agency intends to finance the construction and/or
reconstruction of the Project or portions of the Project with moneys ("Project Funds")
provided by the State of California, acting by and through the State Water Resources
Control Board (State Water Board); and
WHEREAS, the State Water Board may fund the Project Funds with proceeds from
the sale of obligations the interest upon which is excluded from gross income for federal
income tax purposes (the "Obligations"), and
WHEREAS, prior to either the issuance of the Obligations or the approval by the
State Water Board of the Project Funds the Agency desires to incur certain capital
expenditures (the "Expenditures") with respect to the Project from available moneys of
the Agency; and
WHEREAS, the Agency has determined that those moneys to be advanced on
and after the date hereof to pay the Expenditures are available only for a temporary
period and it is necessary to reimburse the Agency for the Expenditures from the
proceeds of the Obligations
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS
FOLLOWS:
SECTION 1. The Agency hereby states its intention and reasonably expects
to reimburse Expenditures paid prior to the issuance of the Obligations or the
approval by the State Water Board of the Project Funds.
SECTION 2. The reasonably expected maximum principal amount of the
Project Funds is $4,280,375.
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SECTION 3. This Resolution is being adopted no later than 60 days after the
date on which the Agency will expend moneys for the portion of the Project costs to be
reimbursed with Project Funds.
SECTION 4. Each Agency expenditure will be of a type properly chargeable
to a capital account under general federal income tax principles.
SECTION 5. To the best of our knowledge, this Agency is not aware of the
previous adoption of official intents by the Agency that have been made as a matter
of course for the purpose of reimbursing expenditures and for which tax-exempt
obligations have not been issued.
SECTION 6. This Resolution is adopted as official intent of the Agency in order to
comply with Treasury Regulation §1.150-2 and any other regulations of the Internal
Revenue Service relating to the qualification for reimbursement of Project costs.
SECTION 7. All the recitals in this Resolution are true and correct and this
Agency so finds, determines and represents.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3158-20 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 3rd
day of December, 2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3158-20 Page 2 December 03, 2020
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RESOLUTION NO. 3159-20
AUTHORIZING RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FOR THE
UPPER TRUCKEE WASTEWATER PUMP STATION REHABILITATION PROJECT
WHEREAS, a determination has been made to seek funding to implement a
Clean Water Improvement Project,
THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE
PUBLIC UTILITY DISTRICT (the “Entity”), AS FOLLOWS:
The General Manager and/or the Chief Financial Officer or designee is hereby
authorized and directed to sign and file, for and on behalf of the Entity, a Financial
Assistance Application for a financing agreement from the State Water Resources
Control Board for the planning, design, and construction of the Upper Truckee
Wastewater Pump Station Rehabilitation Project (the “Project”).
This Authorized Representative, or his/her designee, is designated to provide the
assurances, certifications, and commitments required for the financial assistance
application, including executing a financial assistance agreement from the State Water
Resources Control Board and any amendments or changes thereto.
The Authorized Representative, or his/her designee, is designated to represent
the Entity in carrying out the Entity’s responsibilities under the financing agreement,
including certifying disbursement requests on behalf of the Entity and compliance with
applicable state and federal laws.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3159-20 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 3rd
day of December, 2020, by the following vote:
AYES:
NOES:
ABSENT:
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_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3159-20 Page 2 December 03, 2020
28
Adrian Combes
Page 2 December 3, 2020
BOARD AGENDA ITEM 5f
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: 2019 Rocky Point II Waterline Replacement REBID and Large
Meters Replacement Project
REQUESTED BOARD ACTION: Authorize staff to file a Partial Notice of Completion with the El Dorado County Clerk for the Rocky Point II Waterline and Rocky Pressure
Regulating Valve Portion of the Contract. DISCUSSION: The Rocky Point II Waterline Replacement REBID and Large Meters Replacement Project consists of four portions of work: 1) Rocky Point II Waterline; 2)
Rocky Pressure Regulating Valve (PRV); 3) Large Meter Replacements; and, 4) Miscellaneous Water/Sewer Improvements. The work is being completed by Haen
Constructors of South Lake Tahoe, CA. The Rocky Point II Waterline and Large Meters Replacement are being funded by a loan from the State Revolving Fund (SRF). The
Rocky PRV is being funded, in part, by a grant from the Bureau of Reclamation (BOR). Staff requests that the Rocky Point II Waterline and Rocky PRV portions of the Contract
be closed out to meet SRF and BOR deadlines for reimbursement.
Work is substantially complete on the Rocky II Waterline as of November 23, 2020. Work on the Rocky PRV is nearly complete; all that remains are final commissioning of the
control system (which is contract work) and modifications to the power supply (which is
extra work). These work items will be charged to the Miscellaneous Water/Sewer
Improvements portions of the Contract. The Miscellaneous Water/Sewer and the Large
Meters Replacement portions of the Project will remain open; this will be reflected in a
balancing Change Order that will accompany the Partial Closeout Agreement that will
be brought to the Board for consideration at the end of the 30-day filing period.
With Board approval, staff will file a Notice of Completion with the El Dorado County
Clerk for the Rocky Point II Waterline and Rocky PRV, which will initiate the 30-day Stop
Notice Filing period for the portion of the work being closed out.
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
29
Adrian Combes
Page 2 December 3, 2020
The remaining portions of work are expected to be complete by March 2021; they are
not subject to the same funding deadlines and will be closed out as the work is completed.
SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: 2030-7053, 2030-8093, 2030-7065
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Notice of Completion
___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Starlet Glaze WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: ____N/A______ PARTIAL NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,”
or “lessee.”
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on November 20, 2020. 8. The work of improvement completed is described as follows: 2019 Rocky Point II Waterline Replacement
REBID and Large Meters Replacement Project
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Haen Constructors 10. The street address of said property is: See Exhibit “A” attached. 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe
and/or the County of El Dorado, State of California, and is described as follows:
As shown in Exhibit “A” attached hereto and made a part hereof. DATE: Dec ember 3, 2020
SIGNATURE OF OWNER OR AGENT OF OWNER
Randy Vogelgesang, Board President VERIFICATION FOR INDIVIDUAL OWNER: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents
thereof, and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and
understand the contents thereof, and that the facts stated therein are true and correct.
December 3, 2020 at South Lake Tahoe, California
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER Randy Vogelgesang, Board President
31
EXHIBIT “A” Partial Notice of Completion 2019 Rocky Point II Waterline Replacement REBID and Large Meters Replacement Project
The sites of the work are multiple locations located in the STPUD service area, in the City of South Lake Tahoe and the County of El Dorado, California.
The work to be performed consists of the installation of approximately 4,000 linear feet
of 8” water main and associated water services and residential meters, fire hydrants,
mainline connections, installation of a 6” pressure reducing valve (PRV) station and site restoration including landscaping, paving and other related work. Residential water
meters, meter antenna units, and lids and frames for water meter pits will be provided by
STPUD and installed by the Contractor . Partial Notice of Completion 2019 Rocky Point II Waterline Replacement REBID and Large Meters Replacement Project EXHIBIT “A”
32
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the Notice of
Completion that was approved by the Board of Directors of the South Tahoe Public
Utility District, County of El Dorado, State of California, and executed by Board
President, Randy Vogelgesang.
Date Approved: ____________________________
Certified by: _______________________________
Melonie Guttry, Clerk of the Board
33
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Duane Wallace, Director Nick Exline, Director
John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT November 19, 2020 MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Vogelgesang, Directors Sheehan, Wallace, Exline Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Chris Stanley, Debbie Henderson, Susan
Rasmussen, Liz Kauffman, Tim Bledsoe, Cuz Cullen Via Conference Call: Shannon Cotulla, Sara Lucero, Shelley Alexander, Shelly Thomsen, Stephen
Caswell, Trevor Coolidge, Brent Goligoski, Ivo Bergsohn, Jessica Henderson
Guests: Justin Williams, Mann, Urrutia, Nelson CPA’s & Associates, LLP Via Conference Call: Mike Wallace, Sierra Tahoe Ready Mix; Shane Romsos, Rick Lind
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR: Moved Wallace/Second Exline/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Wallace Yes/Exline Yes to approve the Consent Calendar as presented.
a. 2018 WATER AND SEWER SYSTEMS IMPROVEMENTS PROJECT
(Julie Ryan, Engineering Department Manager) 1) Approved Change Order No. 2 to Thomas Haen Company, Inc., in a credit amount of
<$283,209.19>; and, (2) Approved Project Closeout Agreement and Release of Claims with
Thomas Haen Company, Inc., for the 2018 Water and Sewer Systems Improvements Project.
34
REGULAR BOARD MEETING MINUTES November 19, 2020 PAGE – 2
b. MIGRATION AND IMPLEMENTATION SERVICES FOR MICROSOFT OFFICE 365 (Chris Skelly, Information Technology Manager and Brian Bartlett, Network/Telecom System Administrator)
1) Approved the Request for Proposal developed by District staff for migration and implementation services for Microsoft Office 365; and, 2) Authorized staff to release the
Request for Proposal to the public on November 23, 2020. c. REGULAR BOARD MEETING MINUTES: November 5, 2020
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 5, 2020, Minutes
PRESENTATION
Justin Williams of Mann, Urrutia, Nelson, CPA’s & Associates, LLP, provided a PowerPoint
Presentation regarding the June 2020 Audit and addressed questions form the Board. The June
2020 Audit is clean as well as unmodified. In response to a comment from Director
Wallace, Attorney Kvistad added that there are consultants who specialize in reserve studies
and provide advice regarding appropriate reserve levels for Special Districts.
ITEMS FOR BOARD ACTION Kelly Sheehan recused herself at 2:17 p.m. a. Request to appear before the Board received from Mike Wallace of Sierra Tahoe Ready Mix
seeking relief from quarterly fees at 1526 Emerald Bay Road (Tim Bledsoe, Customer Service Manager) –
Tim Bledsoe provided details regarding the request by Mike Wallace of Sierra Tahoe Ready Mix
seeking relief from quarterly water fees at 1526 Emerald Bay Road from October 15 through April 15. Mike Wallace reported that the property at 1526 Emerald Bay Road does not have an
underground waterline and the backflow preventer is removed in October annually. The property receives water from wells during this timeframe. Cuz Cullen reported the backflow is
not required to be removed, but is removed because the waterline freezes. The Board directed staff to research the issue and work with Sierra Tahoe Ready Mix on a solution as water is not
available to the customer for use during these months due to the customer’s waterline unable
to be located underground.
Kelly Sheehan reentered the meeting at 2:41 p.m.
b. SEED Fund Sierras (Julie Ryan, Engineering Department Manager) – Julie Ryan provided details regarding
the SEED Fund analysis, which is taking a little more time than anticipated. She reviewed details
for the different options and explained that the District is working through details with Liberty
Utilities and addressed questions from the Board.
c. Customer Assistance Program (Tim Bledsoe, Customer Service Manager) – Tim Bledsoe provided details
regarding the Temporary Sewer Rate Relief Program and addressed questions from the Board.
Option 1 is to continue the program, with a 50% relief on the customer’s sewer bill, which ended
October 31. Option 2 is 50% relief on the customer’s sewer bill up to $3,000. Paul Hughes added
that the three largest credits to customers were two very large corporate entities.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Wallace No/Exline Yes to approve an extension to the Temporary Sewer Rate Relief Program until
December 31, 2020, incorporating a $3,000 cap.
35
REGULAR BOARD MEETING MINUTES November 19, 2020 PAGE – 3
d. Keller-Heavenly Water System Improvements Project, Phase I (Trevor Coolidge, Senior Engineer) – Julie Ryan reported regarding the details of the Keller-Heavenly Water System Improvements Project, Phase 1.
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Wallace Yes/Exline Yes to approve the revised Change Order No. 1 to terminate the Keller-Heavenly Water System Improvements Project, Phase 1 Contract with Burdick Excavating Company, Inc.,
at no cost to the District.
e. Keller-Heavenly Water System Improvements Project, Phase I (Trevor Coolidge, Senior Engineer) – Julie
Ryan reported regarding details and funding for the Keller-Heavenly Water System Improvement
Project, Phase I, and addressed questions from the Board.
Moved Sheehan/Second Exline/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Wallace Yes/Exline Yes to authorize staff to re-bid Phase 1 of the Keller-Heavenly Water System
Improvements Project following confirmation of Drinking Water State Revolving Fund funding.
f. Microsoft Office 365 Licensing Agreement (Brian Bartlett, Network/Telecom System Administrator) – Brian Bartlett provided details regarding Microsoft Office/Exchange and Licensing Agreement and
addressed questions from the Board.
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Wallace Yes/Exline Yes to 1) Find Microsoft Office/Exchange to be the standard for the District’s Office
Suite and Email needs; and, 2) Authorize staff to enter into a Licensing Agreement for three
years with Microsoft for the Office 365 G3 Software Suite in the amount of $106,389.24.
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan/Second Vogelgesang/Vogelgesang Yes/Cefalu Absent/Sheehan Yes/Wallace Yes/Exline Yes to approve Payment of Claims in the amount of $1,391,475.28.
STANDING AND AD-HOC COMMITTEE REPORTS: BOARD MEMBER REPORTS: Director Exline and Julie Ryan reported regarding the Operations Committee meeting details
discussed on November 16, 2020. Director Wallace reported he represented the Board at the November 18 Employee Communications Committee Meeting.
EL DORADO WATER AGENCY PURVEYOR REPORT: Director Sheehan reported regarding the meeting on Thursday, November 12, and that the El Dorado
Water Agency Board is changing, with Board Member terms ending and three new Board Members
elected.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
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REGULAR BOARD MEETING MINUTES November 19, 2020 PAGE – 4
• No COVID-19 sickness at the District. El Dorado County is now in the Purple Tier and reporting a
4.2% test positivity rate, with South Lake Tahoe reporting a 10% positivity rate. The District is currently operating at Risk Level 2.5, but based on increased positive cases, evaluating moving
back to Risk Level 3. The main change is to the field crew schedules and remote work where efficient. The Board discussed Board Meeting protocols and will keep the same protocols in
place through December 3. STAFF/ATTORNEY REPORTS:
Chris Stanley reported Flagpole Tank No. 1, was taken out of service last week and provided details
regarding the boil water alert that was issued, affecting approximately 900 customers. The District has
contacted the State Water Board and a notice will go out as soon as the boil water alert can be
eliminated. The Board commended staff on their efforts during this situation.
Liz Kauffman reported the General Manager evaluation is coming due and proposed a completion
date of December 3. She proposed completing the evaluation with the current Board and then
leave the 2021 goal setting for the new Board Members. The Board directed Liz Kauffman to distribute
the evaluation form to the current Board Members, collect the responses and then present the results
at the December 3 Board Meeting.
BREAK AND ADJOURN TO CLOSED SESSION: 3:56 p.m.
a. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re:
Management Group. Present at this Closed Session will be Agency Negotiators: John
Thiel/General Manager and Liz Kauffman, Human Resources Director.
RECONVENE TO OPEN SESSION: 4:40 p.m. No reportable Board action ADJOURNMENT: 4:41 p.m. _______________________________________
Randy Vogelgesang, Board President South Tahoe Public Utility District
__________________________________ Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
37
BOARD AGENDA ITEM 8a TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: December 3, 2020 ITEM – PROJECT NAME: Sierra Tahoe Ready Mix – Mike Wallace
REQUESTED BOARD ACTION: Grant Sierra Tahoe Ready Mix an exception to the Administrative Code regarding relief from quarterly water service fees at 1526 Emerald
Bay Road and only require payment of 36% of the base water charge during the winter months when water service cannot be utilized due to special circumstances.
DISCUSSION: Mike Wallace owns Sierra Tahoe Ready Mix located at 1526 Emerald Bay Road. Mr. Wallace appeared at the District’s November 19, 2020, Board meeting
requesting relief from his quarterly water service fees during the winter months due to the fact that his water lateral is located above ground. The water lateral cannot be
located underground due to the rocky terrain that results in it freezing. During this period of time, a private well is utilized for domestic water service. This is a unique situation
since the water service lateral is supplied directly from a District water tank and there
are no water mains near the property.
Based on a previously completed report by Municipal Financial Services, 36% of the District’s water system is developed to provide appropriate fire flows. Based on this
information District staff agrees it is appropriate to charge the customer 36% of their water service base fee since they continue to receive fire protection from the District’s
water system during the winter months. District staff recommends granting Sierra Tahoe Ready Mix an exception to the District’s
Administrative Code and reduce his quarterly water service charges to 36% of the base
charge during the winter period of time when the water lateral is unusable and water
service is provided by a private well.
SCHEDULE: Upon Board approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
38
Kyle Schrauben
Jeff Lee Page 2 December 3, 2020
BOARD AGENDA ITEM 8b
TO: Board of Directors
FROM: Kyle Schrauben, Heavy Maintenance Supervisor
Jeff Lee, Manager of Plant Operations
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Centrifuge No. 2 Major Rebuild
REQUESTED BOARD ACTION: (1) Authorize exception to bidding procedures as outlined
in Purchasing Policy for an equipment and service purchase requiring compatibility with
existing equipment to be purchased from the manufacturer; and, (2) Approve purchase of parts and labor from GEA Westfalia Separator Division for a major
maintenance rebuild of centrifuge No. 2 and two new motors in the estimated amount
of $116,224.60.
DISCUSSION: Centrifuge No. 2 has experienced a motor bearing failure and related
vibration that caused bearing failure inside the centrifuge. During the last rebuild report
from Westfalia for this unit, it was noted that there is corrosion on the trunnion (referred
to as “driver” by Westfalia) and it should be replaced during the next maintenance
rebuild. Heavy Maintenance had scheduled a major rebuild in Fiscal Year 24/25 but we
are proposing to do it now instead. This is the first major rebuild for either centrifuge and
will include replacement of both drive motors which are original from 2004. The existing
drive motors will be sent out for rebuilding from existing budgeted funds and stored as
spares.
Solids dewatering is a critical component of the wastewater treatment process and is
accomplished via high speed centrifuge equipment. The centrifuge manufacturer told
staff that after this major rebuild the District should expect the machine to operate for
another 15 years, only requiring the normal rebuilds which occur every two to three
years.
Historically, the District has always used Westfalia field services for this type work which
provides factory trained technicians and factory parts. Attached are copies of the estimates and last rebuild service report from Westfalia. For the two major internal gears
that will be included, staff anticipates credit for the existing cores so staff is utilizing the lower cost estimate for each.
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
39
Kyle Schrauben
Jeff Lee Page 2 December 3, 2020
SCHEDULE: December, 2020
COSTS: $116,224.60
ACCOUNT NO: 10.14.8122
BUDGETED AMOUNT AVAILABLE: $115,000
ATTACHMENTS: GEA Separator Quotations and Service Report
___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
40
GEA Mechanical Equipment US, Inc. Remit Payment to: Wire Transfer Payment to: GEA Westfalia Separator Division
www.gea.com GEA Westfalia Separator Deutsche Bk. Trust Co. Am.
100 Fairway Court, Northvale, NJ, 07647 USA P.O. Box 13370 Routing 021001033
Tel: +1 201 767 3900 Newark, NJ 07101-3362 Account 00415687
Fax: +1 201 767 3901 SWIFT BKTRUS33
Interest of 1.5% per month (18% anually) will be added to all past due accounts.
No merchandise is to be returned without written authorization. Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
GEA Mechanical Equipment US, inc.GEA Westfalia Separator Division - 100 Fairway Court · N
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401
Period of validity11/12/2020 to 12/12/2020
Offer No.Date8700.308.686 11/12/2020
Enquiry No. customer
from 11/12/2020
Customer No.13002198
Co-ordinatorAldo Del Carpio
Tel.:Aldo.DelCarpio@gea.com
Quotation
Terms of delivery INCOTERMS 2010EXW Ex Works Naperville
Terms of payment currency:USD30 days
Trading conditions
41
Page 2
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date8700.308.686 11/12/2020
Enquiry No. customer
from 11/12/2020
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-738 8002-483 /CC 458-00-32
GEA Mechanical Equipment US, Inc. Remit Payment to: Wire Transfer Payment to: GEA Westfalia Separator Division
www.gea.com GEA Westfalia Separator Deutsche Bk. Trust Co. Am.
100 Fairway Court, Northvale, NJ, 07647 USA P.O. Box 13370 Routing 021001033
Tel: +1 201 767 3900 Newark, NJ 07101-3362 Account 00415687
Fax: +1 201 767 3901 SWIFT BKTRUS33
Interest of 1.5% per month (18% anually) will be added to all past due accounts.
No merchandise is to be returned without written authorization. Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
Item Material
Designation
Qty UQ
Net
(USD)
Price
(USD)
000003 9300-0002-900 14.00 PC 170.00 2,380.00
SERVICE - WORKING HOURS
000006 9300-0002-120 16.00 PC 170.00 2,720.00
TRAVEL MON.-FRI.
000009 9300-0005-000 1.00 PC 1,000.00 1,000.00
ESTIMATED EXPENSES
000012 9300-0002-202 1.00 PC 880.00 880.00
INVOICING OF FREIGHT ACCORDING COSTS
000015 0011-1026-500 1.00 PC 1,269.50 1,269.50
CYLINDRICAL ROLLER BEARING
000018 0011-6026-400 1.00 PC 1,801.03 1,801.03
GROOVED BALL BEARING
000021 0007-2153-750 2.00 PC 31.85 63.70
GASKET
000024 0004-3018-850 2.00 PC 853.83 1,707.66
SHAFT SEALING RING
000027 0007-1739-750 1.00 PC 93.51 93.51
GASKET
000030 0007-2433-380 1.00 PC 544.23 544.23
GASKET
000033 0011-3222-470 1.00 PC 2,151.06 2,151.06
ANGULAR CONTACT BALL BEARING
000036 0004-2123-300 2.00 PC 196.22 392.44
NILOS GASKET
000039 0004-2124-750 1.00 PC 256.20 256.20
RADIAL GASKET
000042 0007-2766-750 2.00 PC 52.74 105.48
42
Page 3
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date8700.308.686 11/12/2020
Enquiry No. customer
from 11/12/2020
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-738 8002-483 /CC 458-00-32
GEA Mechanical Equipment US, Inc. Remit Payment to: Wire Transfer Payment to: GEA Westfalia Separator Division
www.gea.com GEA Westfalia Separator Deutsche Bk. Trust Co. Am.
100 Fairway Court, Northvale, NJ, 07647 USA P.O. Box 13370 Routing 021001033
Tel: +1 201 767 3900 Newark, NJ 07101-3362 Account 00415687
Fax: +1 201 767 3901 SWIFT BKTRUS33
Interest of 1.5% per month (18% anually) will be added to all past due accounts.
No merchandise is to be returned without written authorization. Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
Item Material
Designation
Qty UQ
Net
(USD)
Price
(USD)
GASKET
000045 0004-2126-750 1.00 PC 195.63 195.63
RADIAL GASKET
000048 0021-2891-890 1.00 PC 334.11 334.11
DRIVE BELT
000051 0021-2889-810 1.00 PC 898.17 898.17
SET OF NARROW V-BELTS
000054 0004-5558-750 1.00 PC 68.44 68.44
SHAFT SEALING RING
000057 0004-2045-750 1.00 PC 54.97 54.97
SHAFT SEALING RING
000060 0007-3169-750 2.00 PC 49.61 99.22
GASKET
000063 0004-2092-550 2.00 PC 12.43 24.86
GASKET
000066 0007-3164-750 1.00 PC 24.20 24.20
GASKET
000069 0007-1997-750 1.00 PC 16.18 16.18
GASKET
000072 0004-3169-750 1.00 PC 198.77 198.77
SHAFT SEALING RING
000075 0004-2889-850 1.00 PC 369.18 369.18
SHAFT SEALING RING
000078 0004-3131-850 1.00 PC 661.54 661.54
SHAFT SEALING RING
000081 8175-3136-020 1.00 PC 6,134.97 6,134.97
BEARING HOUSING, COMPL.
43
Page 4
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date8700.308.686 11/12/2020
Enquiry No. customer
from 11/12/2020
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-738 8002-483 /CC 458-00-32
GEA Mechanical Equipment US, Inc. Remit Payment to: Wire Transfer Payment to: GEA Westfalia Separator Division
www.gea.com GEA Westfalia Separator Deutsche Bk. Trust Co. Am.
100 Fairway Court, Northvale, NJ, 07647 USA P.O. Box 13370 Routing 021001033
Tel: +1 201 767 3900 Newark, NJ 07101-3362 Account 00415687
Fax: +1 201 767 3901 SWIFT BKTRUS33
Interest of 1.5% per month (18% anually) will be added to all past due accounts.
No merchandise is to be returned without written authorization. Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
Item Material
Designation
Qty UQ
Net
(USD)
Price
(USD)
000084 8175-3136-030 1.00 PC 6,459.49 6,459.49
BEARING HOUSING, COMPL.
000087 0015-0124-000 23.00 PC 58.62 1,348.26
HIGH PRESSURE GREASE
000090 8175-3404-120 2.00 PC 3,051.86 6,103.72
BUSHING
000099 0007-2992-700 2.00 PC 19.56 39.12
GASKET
000102 8175-3404-090 2.00 PC 1,637.38 3,274.76
BUSHING
000108 0019-6164-400 10.00 PC 20.28 202.80
CYLINDRICAL SCREW
000111 8175-6649-100 1.00 PC 7,757.57 7,757.57
DRIVER
000117 8175-6686-010 2.00 PC 3,261.99 6,523.98
SET OF SCRAPER BLADES
Net value:56,154.75 USD
Tax 4,351.99 USD
Sum total 60,506.74 USD
44
Page 5
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date8700.308.686 11/12/2020
Enquiry No. customer
from 11/12/2020
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-738 8002-483 /CC 458-00-32
GEA Mechanical Equipment US, Inc. Remit Payment to: Wire Transfer Payment to: GEA Westfalia Separator Division
www.gea.com GEA Westfalia Separator Deutsche Bk. Trust Co. Am.
100 Fairway Court, Northvale, NJ, 07647 USA P.O. Box 13370 Routing 021001033
Tel: +1 201 767 3900 Newark, NJ 07101-3362 Account 00415687
Fax: +1 201 767 3901 SWIFT BKTRUS33
Interest of 1.5% per month (18% anually) will be added to all past due accounts.
No merchandise is to be returned without written authorization. Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
We thank you for your inquiry and look forward to receiving your firm order.
45
GEA Mechanical Equipment US, Inc. Remit Payment to: Wire Transfer Payment to:
GEA Westfalia Separator Division
www.gea.com GEA Westfalia Separator Deutsche Bk. Trust Co. Am.
100 Fairway Court, Northvale, NJ, 07647 USA P.O. Box 13370 Routing 021001033
Tel: +1 201 767 3900 Newark, NJ 07101-3362 Account 00415687
Fax: +1 201 767 3901 SWIFT BKTRUS33
Interest of 1.5% per month (18% anually) will be added to all past due accounts.
No merchandise is to be returned without written authorization.
Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and
Conditions of Sale.
GEA Mechanical Equipment US, inc.GEA Westfalia Separator Division - 100 Fairway Court · N
South Tahoe Public Utilities Dist
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401
Period of validity
06/03/2020 to 07/03/2020
Offer No.Date
8700.285.265 06/16/2020
Enquiry No. customer
from 06/04/2020
Customer No.
13002198
Co-ordinator
Laurie Rispoli
Tel.:
Laurie.Rispoli@gea.com
Quotation
Terms of delivery INCOTERMS 2010
EXW Ex Works Naperville
Terms of payment currency:USD
30 days
Trading conditions
CC 458-00-32 serial number 8002-483
46
Page 2
South Tahoe Public Utilities Dist
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401
Offer No.Date
8700.285.265 06/16/2020
Enquiry No. customer
from 06/04/2020
GEA Mechanical Equipment US, Inc. Remit Payment to: Wire Transfer Payment to:
GEA Westfalia Separator Division
www.gea.com GEA Westfalia Separator Deutsche Bk. Trust Co. Am.
100 Fairway Court, Northvale, NJ, 07647 USA P.O. Box 13370 Routing 021001033
Tel: +1 201 767 3900 Newark, NJ 07101-3362 Account 00415687
Fax: +1 201 767 3901 SWIFT BKTRUS33
Interest of 1.5% per month (18% anually) will be added to all past due accounts.
No merchandise is to be returned without written authorization.
Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and
Conditions of Sale.
Item Material
Designation
Qty UQ Net
(USD)
Price
(USD)
000003 5390-9884-389 1.00 PC 15,452.57 15,452.57
THREE-PHASE AC MOTOR
replaces 9990-0055-758
backoredered 5-6 months
special order
000006 5390-9871-579 1.00 PC 7,226.25 7,226.25
THREE-PHASE AC MOTOR
replaces 9990-0055-760
backoredered 3-4 months
special order
Net value:22,678.82 USD
Tax 1,757.61 USD
Sum total 24,436.43 USD
We thank you for your inquiry and look forward to receiving your firm order.
47
48
49
50
Liz Kaufman Page 2
December 3, 2020
BOARD AGENDA ITEM 8c
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Dental Insurance Renewal
REQUESTED BOARD ACTION: Approve renewal of dental insurance with CDC Group
Health, Inc., with (1) a $.025 decrease in administrative fees; (2) eliminating the
Preventive Dental Service Program and the Dental Reward Rollover Provision; (3)
increasing the Maximum Annual Benefit Amount to $3,000; (4) decreasing 2021 funding
level to $137.34; and, (5) decreasing 2021 COBRA Rates to $55.05, $110.11, and $187.18
per month.
DISCUSSION: The District’s self-insured dental plan renews every January, and is
reviewed by our consultant, Deborah Babineau, of BB&H Benefits Designs, Inc. Currently
the dental plan contains a Preventive Dental Service Program and Dental Reward
Rollover Program. CDS Group Health sent notification earlier this year that due to system
constraints, they can no longer administer either of those programs effective January 1,
2021. As a result, they adjusted the administrative fee for 2021 to reflect a $.025
reduction. In response to the notification, District staff asked our consultant to go to
market to determine if there were any other dental benefit providers that could duplicate the District’s current plan. Two Proposals were received and evaluated. The
first Proposal included a dental plan design that closely mirrored the District’s current plan. This Proposal contained a higher administrative cost as well as higher add-on
costs. The second Proposal contained a Dental Reward Program as well as a Wellness Incentive Program. The administrative fees were slightly lower than CDS Group Health’s
fees. The disadvantage in this program was that the network of providers was more limited. This would result in some participants having to switch dental providers.
Additionally, District staff factored in the administrative burden associated with changing plan administrators. While overall this plan looked appealing, District staff
didn’t feel it was the appropriate time to make such a change.
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
51
Liz Kaufman Page 2
December 3, 2020
The consultant also obtains the current years claims experience from CDS Group
Health. Due to Covid-19, there has been a severe reduction in dental claims. The average dental claim costs per employee, per month through October 31,2020, has
reduced by 30% compared to October 31, 2019, and by 29.5% compared to December 31,2019. With savings from the elimination of the Preventive Dental Program
and Dental Reward Program, District staff is recommending increasing the annual benefit maximum from $2,000 to $3,000. This benefit increase would also compensate
for the elimination of the Dental Reward Program with no additional costs forecasted to the District based on the consultant’s 2021 outlook.
The District recommends renewal of dental insurance with CDC Group Health, Inc., with
(1) a $.025 decrease in administrative fees; (2) elimination of the Preventive Dental Service Program and the Dental Reward Rollover Provision; (3) increasing the Maximum
Annual Benefit Amount to $3,000; (4) decreasing 2021 funding level to $137.34; and, (5) decreasing 2021 COBRA Rates to $55.05, $110.11, and $187.18 per month.
SCHEDULE: Upon Board approval, notify CDS Group Health of approved plan change and notify Finance of 2021 rates.
COSTS: Per attachment
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: CDC Group Health Dental Renewal Chart, Cobra Fund Explanation
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
52
Flexible | Insightful | Responsive
2021
Dental
Renewal
Presented by BB&H Benefit Designs
November 2020
South Tahoe
Public Utility
District
53
South Tahoe Public Utility District
Dental Plan Experience
Demographics Summary 2020*2019 2018 2017 2016
Average Number of Employees 119 119 119 119 116
Average Number of Members 341 336 336 341 333
Ratio of Employees to Members 1:3 1:3 1:3 1:3 1:3
Key Statistics
Total Dental Paid Amount $129,896 $201,019 $181,992 $170,259 $188,882
per employee $1,310 $1,689 $1,529 $1,431 $1,628
per member (employee and dependents)$457 $598 $542 $499 $567
Preventive Paid Amount per Member $222 $254 $249 $235 $253
Basic Paid Amount per Member $155 $221 $165 $159 $169
Major Paid Amount per Member $81 $123 $128 $105 $146
* 2020 numbers are through 10/31/2020
rev. 11/22/20 1 54
South Tahoe Public Utility District
Cumulative Paid Claims History - Dental Claims
Policy Year 2016 through Policy Year 2020
Jan Feb Mar April May June July Aug Sept Oct Nov Dec
2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020
No. of Employees 120 121 119 121 121 120 120 118 118 119
Paid Claims $0 $228 $15,010 $10,682 $13,614 $16,011 $15,096 $13,715 $25,373 $20,168
Avg. Claim per EE $0.00 $1.88 $126.13 $88.28 $112.51 $133.43 $125.80 $116.23 $215.03 $169.48
Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
Cumulative Paid Claims $0 $228 $15,237 $25,920 $39,534 $55,545 $70,640 $84,355 $109,728 $129,896
Cumulative No. of Ees 120 241 360 481 602 722 842 960 1078 1197
Avg. YTD Claim Per EE $0.00 $0.94 $42.33 $53.89 $65.67 $76.93 $83.90 $87.87 $101.79 $108.52
% Chg. Over Prior Year -66.4%-39.3%-30.0%
Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
Cumulative Paid Claims $19,257 $31,454 $47,670 $62,853 $80,711 $96,498 $112,900 $139,068 $152,016 $168,045 $181,481 $201,019
Cumulative No. of Ees 120 238 356 474 593 712 830 951 1072 1191 1310 1430
Avg. YTD Claim Per EE $160.47 $132.16 $133.91 $132.60 $136.11 $135.53 $136.02 $146.23 $141.81 $141.10 $138.54 $140.57
% Chg. Over Prior Year -1.6%2.9%1.8%8.0%2.7%1.4%2.5%10.8%13.2%14.7%13.4%10.3%
Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
Cumulative Paid Claims $19,730 $31,093 $47,625 $59,047 $79,527 $95,387 $110,117 $124,968 $133,757 $146,184 $159,758 $181,993
Cumulative No. of Ees 121 242 362 481 600 714 830 947 1068 1188 1308 1428
Avg. YTD Claim Per EE $163.06 $128.49 $131.56 $122.76 $132.54 $133.60 $132.67 $131.96 $125.24 $123.05 $122.14 $127.45
% Chg. Over Prior Year 105.2%53.7%11.8%8.0%20.4%15.1%7.8%12.2%6.4%5.5%4.7%6.5%
Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17
Cumulative Paid Claims $9,296 $19,567 $41,290 $53,206 $64,283 $81,486 $100,963 $110,438 $124,865 $137,741 $151,886 $170,259
Cumulative No. of Ees 117 234 351 468 584 702 820 939 1061 1181 1302 1423
Avg. YTD Claim Per EE $79.45 $83.62 $117.63 $113.69 $110.07 $116.08 $123.13 $117.61 $117.69 $116.63 $116.66 $119.65
% Chg. Over Prior Year -65.3%-47.4%-16.5%-20.1%-16.5%-11.8%-5.3%-11.5%-10.5%-11.0%-9.4%-11.7%
Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16
Cumulative Paid Claims $26,359 $36,695 $48,586 $65,459 $76,205 $91,727 $105,908 $124,059 $137,823 $152,261 $164,452 $188,882
Cumulative No. of Ees 115 231 345 460 578 697 815 933 1048 1162 1277 1394
Avg. YTD Claim Per EE $229.21 $158.85 $140.83 $142.30 $131.84 $131.60 $129.95 $132.97 $131.51 $131.03 $128.78 $135.50
rev. 11/22/20 2 55
2013 2014 2015 2016 2017 2018 2019 2020
claims/member $484.65 $500.00 $528.60 $567.21 $499.29 $540.97 $598.27 $457.11
$0.00
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
$700.00
Dental Claims per Member per year
rev. 11/22/20 3 56
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
2013 2014 2015 2016 2017 2018 2019 2020
Claims by Member by Dental Category
preventive basic major
rev. 11/22/20 4 57
South Tahoe Public Utility District
Dental Turn Around Time and Wellness Stats
Claims Turn around time
2016 2017 2018 2019 2020
Percentage of claims paid within 15 calendar days 89.47%95.42%91.94%86.70%55.40%
Percentage of claims paid within 16-30 calendar days 1.12%1.11%5.69%10.30%16.40%
Percentage of claims paid 31+ calendar days 9.42%3.47%2.36%3.00%28.10%
rev. 11/22/20 5 58
BB&H Benefit Designs
Santa Barbara, CA 93101
(805) 962-2868
Fax: (805) 962-9268
www.bbandh.com
To: Liz Kauffman
From: Deborah Babineau, 0B55630
Date: 11/22/2020
Re: Dental Funding and COBRA rates 2021
Message:
Attached we present the suggested 2021 cobra rates calculated for the 12 month period ending
10/31/2020. You will note there is a decrease in cobra rates due to the following factors.
Reduced paid claims in 2020 YTD
Due to Covid-19, there has been a severe reduction in dental claims. The average
dental claim costs per employee per month through 10/31/2020 has reduced by
30% compared to 10/31/2019 and by 29.5% compared to 12/31/2019.
Plan Design changes due to CDS/Prominence claims system change
Effective 1/1/2021, CDS/Prominence will no longer be able to administer the following
benefits:
Dental wellness benefit that paid an increased percentage for basic and major
services if certain wellness requirements were met.
Dental rollover feature, allowing unused annual maximum amounts to be carried
forward into the next plan year (if certain conditions were met).
To compensate for this change, the funding increased the dental max to $3,000
(currently at $2,000) and calculated benefit payment for the higher coverage
amounts for basic and major care).
CDS/Prominence has proposed a decrease to the administration fee (from $5.75 to
$5.50 per employee per month).
rev. 11/22/20 1 59
BB&H Benefit Designs
Santa Barbara, CA 93101
(805) 962-2868
Fax: (805) 962-9268
www.bbandh.com
Change in Dental Trend
The Segal Health Plan Cost Trend Survey dental Trend for 2021 is 2.7%.
Based on these factors, BB&H recommends slightly decreasing the cobra rates and funding estimate as
follows for 2020.
2017
factors
2018
calculated
factors
2019
calculated
factors
2020
calculated
factors
2021
calculated
factors
COBRA single: $54.14 $55.19 $54.11 $59.02 $55.05
COBRA two
party:
$108.30 $110.37 $108.22 $118.03 $110.11
COBRA family: $184.10 $187.63 $183.98 $200.66 $187.18
Funding
Estimate:
$142.26 $143.52 $140.40 $147.23 $137.34
Please let me know if you have any questions.
rev. 11/22/20 2 60
South Tahoe Public Utility District
2021 plan year - projection (INCLUDING INCREASING MAX TO $3,000/YR)
Fees
Dental Administration $5.50 per employee per month
estimated covered employees 119
Est. dental admin per month $655
Dental Fully Insured equivalent fully insured COBRA (w/2%)
single 53.97 55.05
employee+1 107.95 110.11
family 183.51 187.18
COBRA administration from CDS $0.00 per employee per month
Funding Estimate:$137.34 per employee per month
Dental Benefits
DENTAL BENEFITS
Annual Maximum
Annual Deductible
Preventive Care
Basic Restorative Care
Major Care
Maximum rollover
Orthodontia
rollover and wellness incentive eliminated
Not covered
STPUD proposed dental plan
$3,000 per person per year
$50 per person / $100 per family
Applies to Basic and Major Services only
100%
80%
70% (Implants covered).
N/A
rev. 11/22/20 3 61
BOARD AGENDA ITEM 8d
TO: Board of Directors FROM: Liz Kauffman, Human Resources Director
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Management Memorandum of Understanding Side Letter
REQUESTED BOARD ACTION: Approve Management Memorandum of Understanding
Side Letter regarding impacts of restructuring affecting Management Unit staff.
DISCUSSION: District staff met and conferred with the Management staff in regards to
the impacts of the restructuring and elimination of the Assistant General Manager
position as provided in the draft Reorganization Plan
The attached Side Letter between South Tahoe Public Utility District and Management
staff documents the agreed modifications to the Management Memorandum of
Understanding as a result of the District restructuring.
SCHEDULE: December 4, 2020, provide to Management staff for signature.
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Proposed Side Letter ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
62
SIDE LETTER
TO THE
MEMORANDUM OF UNDERSTANDING
(June 29, 2017-June 24, 2021)
Between
South Tahoe Public Utility District
And
Management Staff
63
Having met and conferred regarding the impacts of a restructuring affecting the
Management Staff unit, the Management Staff and the South Tahoe Public Utility District (“District”) agree to this Side Letter to the current Memorandum of Understanding between them.
1. Impacts of Restructuring/Elimination of Assistant General Manager
Position. The Assistant General Manager position is being eliminated as part of a District
restructuring, and severance arrangements with the affected employee who is being laid off are being handled by separate agreement. In addition, the District will soon begin transitioning the duties of the AGM position as follows:
A. The Engineering, Field, Wastewater, Recycled Water, and Laboratory Managers
will be direct reports to the General Manager.
B. The General Manager will assume the lead District advocacy efforts role, with assignments to and contributions by other staff members consistent with current operations. The EDM, Principal Engineer, PACM, and Grants Administrator will meet will coordinate with current AGM regarding scale and scope of current and
future efforts and propose an ongoing solutions to the GM in the first quarter of
2021. Thereafter, in conjunction with those efforts, adjustments to other Manager job descriptions may be considered and agreed upon by the Management Staff group.
C. The Contracts Administrator will be a direct report to the EDM. The parties will
revisit the most recent salary survey to gather data as to whether a compensatory
adjustment may be appropriate, and the parties will discuss it in the next regular round of contract negotiations in the spring of 2021.
D. The EDM will be identified as the Chief Engineer, acting as the Engineer in Responsible Charge for Civil Engineering services, as required by law. The
responsibility for certification of regulatory reports for District Operations will
fall to the GM. The parties will revisit the most recent salary survey to gather data as to whether a compensatory adjustment may be appropriate, and the parties will discuss it in the next regular round of contract negotiations in the spring of 2021.
E. Appropriate changes will be made to all impacted job descriptions to note
reporting relationships. In addition, “May act as the GM in his/her absence” will
be added to the CFO and EDM job descriptions. The parties will revisit the most recent salary survey to gather data as to whether a compensatory adjustment may be appropriate, and the parties will discuss it in the next regular round of contract negotiations in the spring of 2021.
2. Remainder of Contract Not Affected. All other provisions of the current
Memorandum of Understanding between the District and the Management Staff (dated June 29, 2017 to June 24, 2021) shall remain unchanged.
64
Randy Vogelgesang John Thiel
President, Board of Directors General Manager/Engineer
Representatives of the Management Staff of the South Tahoe Public Utility District:
_______________________________________ Debbie Henderson, Accounting Manager
_______________________________________ Jim Hilton, Water Reuse Operations Manager
_______________________________________ Julie Ryan, Engineering Department Manager
65
BOARD AGENDA ITEM 8e
TO: Board of Directors FROM: John Thiel, General Manager
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Appreciation of Director Vogelgesang REQUESTED BOARD ACTION: Adopt Resolution No. 3157-20 in Appreciation of Director
Vogelgesang
DISCUSSION: Resolution No. 3157-20 is in appreciation of Director Vogelgesang for his
nine years of service and dedication to the South Tahoe Public Utility Board of Directors.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
66
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RESOLUTION NO. 3157-20
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT HONORING
DIRECTOR RANDY VOGELGESANG FOR NINE YEARS OF SERVICE
WHEREAS, RANDY VOGELGESANG assumed office in 2011 and has served a total
of nine years on the South Tahoe Public Utility District Board of Directors; and during his
term of office he served as Board President for five years and one year as Vice-President
of the Board of the South Tahoe Public Utility District; and
WHEREAS, during his tenure, DIRECTOR VOGELGESANG served on the Executive,
Finance and Water and Wastewater Operations Committees; as well as the
Administrative Code, Alpine County Contract Negotiations, City Council, and
Organizational Structure, Service and Efficiency Ad-Hoc Committees; and as Liaison for
El Dorado County Oversight Board and City of South Lake Tahoe; and,
WHEREAS, DIRECTOR VOGELGESANG served as the District’s representative for the
California Association of Sanitation Agencies;
WHEREAS, DIRECTOR VOGELGESANG demonstrated leadership skills guiding many
Board discussions with integrity while building consensus to accomplish a common goal
for the greater good of the community;
NOW, THEREFORE, BE IT RESOLVED, that the South Tahoe Public Utility District does
hereby express deep appreciation to DIRECTOR VOGELGESANG for his many hours of
public service to the people of South Lake Tahoe, California.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3157-20 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 3rd
day of December, 2020, by the following vote:
AYES:
NOES:
ABSENT:
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_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3157-20
Page 2 December 3, 2020
68
PAYMENT OF CLAIMS
Payroll 11/17/20 515,311.36
Total Payroll 515,311.36
ADP & Insight eTools 0.00
AFLAC/WageWorks claims and fees 389.90
BBVA Compass Bank 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 5,947.91
Total Vendor EFT 6,337.81
Accounts Payable Checks-Sewer Fund 540,561.77
Accounts Payable Checks-Water Fund 472,711.55
Total Accounts Payable Checks 1,013,273.32
Utility Management Refunds 13,076.18
Total Utility Management Checks 13,076.18
Grand Total 1,547,998.67
Payroll EFTs & Checks 11/17/2020
EFT CA Employment Taxes & W/H 22,061.44
EFT Federal Employment Taxes & W/H 105,918.09
EFT CalPERS Contributions 77,320.62
EFT Empower Retirement-Deferred Comp 23,965.40
EFT Stationary Engineers Union Dues 2,635.19
EFT CDHP Health Savings (HSA)3,872.60
EFT Retirement Health Savings 0.00
EFT United Way Contributions 66.00
EFT Employee Direct Deposits 279,239.87
CHK Employee Garnishments 232.15
CHK Employee Paychecks 0.00
Total 515,311.36
FOR APPROVAL
December 3, 2020
69
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43721 - ACWA/JPIA
0657087 ACWA Medical/Vision Insurance
Payable
Paid by Check #105444 11/06/2020 12/03/2020 12/31/2020 12/03/2020 233,504.39
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $233,504.39
Vendor 48684 - ALLIED ELECTRONICS INC
9013487178 Primary Equipment Paid by Check #105445 11/10/2020 12/03/2020 11/30/2020 12/03/2020 116.14
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 1 $116.14
Vendor 43949 - ALPEN SIERRA COFFEE
213552 Office Supply Issues Paid by Check #105446 11/10/2020 12/03/2020 11/30/2020 12/03/2020 89.00
213553 Office Supply Issues Paid by Check #105446 11/10/2020 12/03/2020 11/30/2020 12/03/2020 44.25
213703 Office Supply Issues Paid by Check #105446 11/17/2020 12/03/2020 11/30/2020 12/03/2020 89.00
213705 Office Supply Issues Paid by Check #105446 11/17/2020 12/03/2020 11/30/2020 12/03/2020 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $266.50
Vendor 10954 - ALPINE METALS
42107 Grounds & Maintenance Paid by Check #105447 11/11/2020 12/03/2020 11/30/2020 12/03/2020 52.14
Vendor 10954 - ALPINE METALS Totals Invoices 1 $52.14
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1WKR-CFMW-1WP7 Biosolids Equipment - Building Paid by Check #105448 11/01/2020 12/03/2020 11/30/2020 12/03/2020 400.28
1D9T-WNJW-F7RX Biosolids Equipment - Building Paid by Check #105448 11/02/2020 12/03/2020 11/30/2020 12/03/2020 835.32
1QQ9-HCH7-VLYF Office Supplies Paid by Check #105448 11/05/2020 12/03/2020 11/30/2020 12/03/2020 30.16
1K93-3RHT-RTHH Small Tools Paid by Check #105448 11/08/2020 12/03/2020 11/30/2020 12/03/2020 56.45
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 4 $1,322.21
Vendor 44580 - ARAMARK UNIFORM & CAREER APPAREL GRP INC
1102447559 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 92.07
1102447564 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 87.19
1102447569 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 79.44
1102447579 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 96.75
1102447586 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 42.02
1102447589 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 21.17
1102447594 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 4.49
1102447599 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 101.71
1102447602 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 21.71
1102447604 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 8.36
1102447606 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 13.34
1102447608 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 15.14
1102447610 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 17.98
1110087496 Uniform Payable Paid by Check #105449 11/10/2020 12/03/2020 11/30/2020 12/03/2020 (55.45)
Vendor 44580 - ARAMARK UNIFORM & CAREER APPAREL GRP INC Totals Invoices 14 $545.92
Run by Theresa Sherman on 11/24/2020 10:00:59 AM Page 1 of 10
Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
70
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48000 - AT&T/CALNET 3
NOVEMBER2020 TELEPHONE Paid by Check #105450 11/07/2020 12/03/2020 11/30/2020 12/03/2020 108.62
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $108.62
Vendor 49444 - AUTOMATED MERCHANT SYSTEMS INC
7286 Replace ERP System Paid by Check #105451 09/27/2020 12/03/2020 11/30/2020 12/03/2020 3,697.50
Vendor 49444 - AUTOMATED MERCHANT SYSTEMS INC Totals Invoices 1 $3,697.50
Vendor 49419 - BEND GENETICS LLC
ST2008 Monitoring Paid by Check #105452 11/10/2020 12/03/2020 11/30/2020 12/03/2020 225.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 1 $225.00
Vendor 48291 - BEST BEST & KRIEGER LLP
887717 Legal-Special Projects Paid by Check #105453 10/08/2020 12/03/2020 11/30/2020 12/03/2020 978.00
890078 Legal Services Paid by Check #105453 11/06/2020 12/03/2020 11/30/2020 12/03/2020 4,270.60
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 2 $5,248.60
Vendor 12070 - BING MATERIALS
203456 Pipe - Covers & Manholes Paid by Check #105454 10/26/2020 12/03/2020 11/30/2020 12/03/2020 617.77
203457 Pipe - Covers & Manholes Paid by Check #105454 10/26/2020 12/03/2020 11/30/2020 12/03/2020 971.73
203458 Pipe - Covers & Manholes Paid by Check #105454 10/26/2020 12/03/2020 11/30/2020 12/03/2020 613.58
203459 Pipe - Covers & Manholes Paid by Check #105454 10/26/2020 12/03/2020 11/30/2020 12/03/2020 869.27
203460 Pipe - Covers & Manholes Paid by Check #105454 10/26/2020 12/03/2020 11/30/2020 12/03/2020 1,487.29
203695 Pipe - Covers & Manholes Paid by Check #105454 10/31/2020 12/03/2020 11/30/2020 12/03/2020 1,615.43
203696 Pipe - Covers & Manholes Paid by Check #105454 10/31/2020 12/03/2020 11/30/2020 12/03/2020 310.77
203697 Pipe - Covers & Manholes Paid by Check #105454 10/31/2020 12/03/2020 11/30/2020 12/03/2020 302.81
203698 Pipe - Covers & Manholes Paid by Check #105454 10/31/2020 12/03/2020 11/30/2020 12/03/2020 2,212.13
203937 Pipe - Covers & Manholes Paid by Check #105454 11/09/2020 12/03/2020 11/30/2020 12/03/2020 1,906.76
203938 Pipe - Covers & Manholes Paid by Check #105454 11/09/2020 12/03/2020 11/30/2020 12/03/2020 1,004.00
203939 Pipe - Covers & Manholes Paid by Check #105454 11/09/2020 12/03/2020 11/30/2020 12/03/2020 630.99
203940 Pipe - Covers & Manholes Paid by Check #105454 11/09/2020 12/03/2020 11/30/2020 12/03/2020 3,558.63
203941 Pipe - Covers & Manholes Paid by Check #105454 11/09/2020 12/03/2020 11/30/2020 12/03/2020 1,004.95
Vendor 12070 - BING MATERIALS Totals Invoices 14 $17,106.11
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
8406 Contractual Services Paid by Check #105455 11/06/2020 12/03/2020 11/30/2020 12/03/2020 1,173.76
8476 Contractual Services Paid by Check #105455 11/13/2020 12/03/2020 11/30/2020 12/03/2020 339.36
8477 Contractual Services Paid by Check #105455 11/13/2020 12/03/2020 11/30/2020 12/03/2020 687.40
8478 Contractual Services Paid by Check #105455 11/13/2020 12/03/2020 11/30/2020 12/03/2020 1,086.90
8479 Contractual Services Paid by Check #105455 11/13/2020 12/03/2020 11/30/2020 12/03/2020 1,117.03
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 5 $4,404.45
Vendor 42978 - BROWNSTEIN HYATT
822045 October 2020 Legal Services Paid by EFT #35 11/09/2020 12/03/2020 11/30/2020 12/03/2020 25,629.00
Run by Theresa Sherman on 11/24/2020 10:00:59 AM Page 2 of 10
Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
71
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
822049 OCT 2020 LEGAL SERVICES Paid by EFT #35 11/09/2020 12/03/2020 11/30/2020 12/03/2020 4,071.00
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $29,700.00
Vendor 44730 - BSK ASSOCIATES
SD04816 Monitoring Paid by Check #105456 11/09/2020 12/03/2020 11/30/2020 12/03/2020 270.00
SD04945 Monitoring Paid by Check #105456 11/17/2020 12/03/2020 11/30/2020 12/03/2020 720.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 2 $990.00
Vendor 48922 - GARTH BUTZ
071120 Travel - Meetings - Education Paid by Check #105457 07/11/2020 12/03/2020 11/30/2020 12/03/2020 131.10
Vendor 48922 - GARTH BUTZ Totals Invoices 1 $131.10
Vendor 48681 - CADENCE TEAM LLC
2659 District Computer Supplies Paid by Check #105458 10/22/2020 12/03/2020 11/30/2020 12/03/2020 5,533.57
Vendor 48681 - CADENCE TEAM LLC Totals Invoices 1 $5,533.57
Vendor 48799 - CAL ELECTRO INC
20-18A Replace Treatment Plant
Generator
Paid by Check #105459 12/03/2020 12/03/2020 11/30/2020 12/03/2020 51,545.00
20-18AR Accrued Construction Retainage Paid by Check #105459 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (5,154.50)
20-18B Emergency Pump Station Rehab Paid by Check #105459 12/03/2020 12/03/2020 11/30/2020 12/03/2020 5,100.00
20-18BR Accrued Construction Retainage Paid by Check #105459 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (510.00)
20-18C Fuel System Replacment Paid by Check #105459 12/03/2020 12/03/2020 11/30/2020 12/03/2020 35,100.00
20-18CR Accrued Construction Retainage Paid by Check #105459 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (3,510.00)
Vendor 48799 - CAL ELECTRO INC Totals Invoices 6 $82,570.50
Vendor 49513 - CHRISTINE CANNON
111820 Waterline - Rocky Point Phase 2 Paid by Check #105460 11/18/2020 12/03/2020 11/30/2020 12/03/2020 105.00
Vendor 49513 - CHRISTINE CANNON Totals Invoices 1 $105.00
Vendor 48933 - KIRK CARLSON
2213101 Toilet Rebate Program Paid by Check #105461 11/18/2020 12/03/2020 11/30/2020 12/03/2020 100.00
Vendor 48933 - KIRK CARLSON Totals Invoices 1 $100.00
Vendor 48014 - CDS GROUP HEALTH
00000738 Dental Self Insurance Paid by Check #105462 10/18/2020 12/03/2020 11/30/2020 12/03/2020 678.50
Vendor 48014 - CDS GROUP HEALTH Totals Invoices 1 $678.50
Vendor 49280 - CDTFA
L0008535900 Regulatory Operating Permits Paid by Check #105463 11/13/2020 12/03/2020 11/30/2020 12/03/2020 2,784.82
Vendor 49280 - CDTFA Totals Invoices 1 $2,784.82
Vendor 48406 - CHARTER BUSINESS
NOVEMBER2020 TELEPHONE Paid by Check #105464 11/13/2020 12/03/2020 11/30/2020 12/03/2020 234.97
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
72
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48406 - CHARTER BUSINESS Totals Invoices 1 $234.97
Vendor 40343 - CHEMSEARCH INC
7156877 Oil & Lubricants Paid by Check #105465 11/03/2020 12/03/2020 11/30/2020 12/03/2020 1,183.47
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $1,183.47
Vendor 48672 - CINTAS CORP
5040995393 Safety Equipment Paid by Check #105466 11/10/2020 12/03/2020 11/30/2020 12/03/2020 75.17
Vendor 48672 - CINTAS CORP Totals Invoices 1 $75.17
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
AR182559 Construction & Excavation Permit Paid by Check #105467 09/09/2019 12/03/2020 11/30/2020 12/03/2020 44,022.00
AR186108 Pipe - Covers & Manholes Paid by Check #105467 11/01/2020 12/03/2020 11/30/2020 12/03/2020 17,342.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 2 $61,364.00
Vendor 40512 - CODALE ELECTRIC SUPPLY
S7193514.002 Primary Equipment Paid by Check #105468 10/23/2020 12/03/2020 11/30/2020 12/03/2020 184.35
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $184.35
Vendor 49516 - ROBERT L CORMIA
3657101 Water Use Reduction Rebates Paid by Check #105469 11/13/2020 12/03/2020 11/30/2020 12/03/2020 500.00
Vendor 49516 - ROBERT L CORMIA Totals Invoices 1 $500.00
Vendor 42897 - CWEA
CHATHAM2020 Dues - Memberships -
Certification
Paid by Check #105470 11/10/2020 12/03/2020 11/30/2020 12/03/2020 91.00
FAY2020 Dues - Memberships -
Certification
Paid by Check #105470 11/10/2020 12/03/2020 11/30/2020 12/03/2020 192.00
GREGORICH2020 Dues - Memberships -
Certification
Paid by Check #105470 11/10/2020 12/03/2020 11/30/2020 12/03/2020 192.00
ARCE20 Dues - Memberships -
Certification
Paid by Check #105470 11/16/2020 12/03/2020 11/30/2020 12/03/2020 101.00
ROSS2020 Dues - Memberships -
Certification
Paid by Check #105470 11/30/2020 12/03/2020 11/30/2020 12/03/2020 91.00
Vendor 42897 - CWEA Totals Invoices 5 $667.00
Vendor 48289 - DIY HOME CENTER
5661 Shop Supplies Paid by Check #105471 10/15/2020 12/03/2020 11/30/2020 12/03/2020 28.97
5934 Repair - Maintenance Water
Tanks
Paid by Check #105471 10/27/2020 12/03/2020 11/30/2020 12/03/2020 52.34
6101/M Propane Paid by Check #105471 11/04/2020 12/03/2020 11/30/2020 12/03/2020 6.96
6131/M Repair - Maintenance Water
Tanks
Paid by Check #105471 11/05/2020 12/03/2020 11/30/2020 12/03/2020 88.19
6320 Pump Stations Paid by Check #105471 11/12/2020 12/03/2020 11/30/2020 12/03/2020 26.17
6378 Small Tools Paid by Check #105471 11/16/2020 12/03/2020 11/30/2020 12/03/2020 8.23
6412 Shop Supplies Paid by Check #105471 11/17/2020 12/03/2020 11/30/2020 12/03/2020 98.65
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
73
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48289 - DIY HOME CENTER Totals Invoices 7 $309.51
Vendor 48305 - DOMENICHELLI & ASSOCIATES
5-111920 Contractual Services Paid by Check #105472 11/19/2020 12/03/2020 11/30/2020 12/03/2020 11,075.00
Vendor 48305 - DOMENICHELLI & ASSOCIATES Totals Invoices 1 $11,075.00
Vendor 14683 - EL DORADO COUNTY
16463 Meters Phase 5B Paid by Check #105473 10/01/2020 12/03/2020 11/30/2020 12/03/2020 121.87
16466 Meters Phase 5B Paid by Check #105473 10/01/2020 12/03/2020 11/30/2020 12/03/2020 2,010.85
Vendor 14683 - EL DORADO COUNTY Totals Invoices 2 $2,132.72
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT
L2091302368 Unemployment Insurance Paid by Check #105474 10/28/2020 12/03/2020 11/04/2020 12/03/2020 2,023.50
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT Totals Invoices 1 $2,023.50
Vendor 44263 - ENS RESOURCES INC
2751 Contractual Services Paid by Check #105475 11/03/2020 12/03/2020 11/30/2020 12/03/2020 7,300.00
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $7,300.00
Vendor 44708 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC
93930194 Service Contracts Paid by Check #105476 11/05/2020 12/03/2020 11/30/2020 12/03/2020 25,000.00
Vendor 44708 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC Totals Invoices 1 $25,000.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0539164 Monitoring Paid by Check #105477 10/30/2020 12/03/2020 11/30/2020 12/03/2020 35.00
L0541258 Monitoring Paid by Check #105477 11/12/2020 12/03/2020 11/30/2020 12/03/2020 420.00
L0541258CM Monitoring Paid by Check #105477 11/12/2020 12/03/2020 11/30/2020 12/03/2020 (210.00)
L0541307 Monitoring Paid by Check #105477 11/12/2020 12/03/2020 11/30/2020 12/03/2020 125.00
L0541323 Monitoring Paid by Check #105477 11/12/2020 12/03/2020 11/30/2020 12/03/2020 130.00
L0541326 Monitoring Paid by Check #105477 11/12/2020 12/03/2020 11/30/2020 12/03/2020 125.00
L0541335 Monitoring Paid by Check #105477 11/12/2020 12/03/2020 11/30/2020 12/03/2020 105.00
L0541585 Monitoring Paid by Check #105477 11/16/2020 12/03/2020 11/30/2020 12/03/2020 40.00
L0541807 Monitoring Paid by Check #105477 11/17/2020 12/03/2020 11/30/2020 12/03/2020 150.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 9 $920.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
904667582 Service Contracts Paid by Check #105478 11/01/2020 12/03/2020 11/30/2020 12/03/2020 101.12
904677004 Service Contracts Paid by Check #105478 11/06/2020 12/03/2020 11/30/2020 12/03/2020 300.90
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 2 $402.02
Vendor 47960 - FARR WEST ENGINEERING INC
14439 Keller Heavenly Water System
Improvement
Paid by Check #105479 11/06/2020 12/03/2020 11/30/2020 12/03/2020 3,546.50
Vendor 47960 - FARR WEST ENGINEERING INC Totals Invoices 1 $3,546.50
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
74
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 14890 - FEDEX
7-180-75324 Postage Expenses Paid by Check #105480 11/13/2020 12/03/2020 11/30/2020 12/03/2020 176.39
Vendor 14890 - FEDEX Totals Invoices 1 $176.39
Vendor 48402 - FLYERS ENERGY LLC
20-213651 Gasoline Fuel Inventory Paid by Check #105481 11/03/2020 12/03/2020 11/30/2020 12/03/2020 1,634.93
20-215857 Gasoline Fuel Inventory Paid by Check #105481 11/10/2020 12/03/2020 11/30/2020 12/03/2020 4,309.31
20-219699 Diesel Fuel Inventory Paid by Check #105481 11/17/2020 12/03/2020 11/30/2020 12/03/2020 3,881.67
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 3 $9,825.91
Vendor 49514 - JOSEPH FOREHAND
2559109 Clothes Washer Rebate Program Paid by Check #105482 11/13/2020 12/03/2020 11/30/2020 12/03/2020 200.00
Vendor 49514 - JOSEPH FOREHAND Totals Invoices 1 $200.00
Vendor 15600 - GRAINGER
9707294915 Small Tools Paid by Check #105483 11/04/2020 12/03/2020 11/30/2020 12/03/2020 703.72
9708620951 Pump Stations Paid by Check #105483 11/05/2020 12/03/2020 11/30/2020 12/03/2020 183.00
Vendor 15600 - GRAINGER Totals Invoices 2 $886.72
Vendor 43403 - GRANITE CONSTRUCTION CO
1916388 Pipe - Covers & Manholes Paid by Check #105484 11/04/2020 12/03/2020 11/30/2020 12/03/2020 3,224.65
Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,224.65
Vendor 49122 - HAEN CONSTRUCTORS
20-10A Waterline - Rocky Point Phase 2 Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 20,800.00
20-10AR Accrued Construction Retainage Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (1,040.00)
20-10B Suspense Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 10,000.00
20-10BR Accrued Construction Retainage Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (500.00)
20-10C Meters Phase 5B Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 78,950.00
20-10CR Accrued Construction Retainage Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (3,947.50)
20-10D Meters Phase 5B Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 44,599.00
20-10DR Accrued Construction Retainage Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (2,229.95)
20-10E PRV, Rocky Point Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 20,285.00
20-10ER Accrued Construction Retainage Paid by Check #105485 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (1,014.25)
Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 10 $165,902.30
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
113316 Service Contracts Paid by Check #105486 11/03/2020 12/03/2020 11/30/2020 12/03/2020 541.76
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $541.76
Vendor 49489 - INFO-TECH RESEARCH GROUP INC
207817 Service Contracts Paid by Check #105487 10/16/2020 12/03/2020 11/30/2020 12/03/2020 3,000.00
Vendor 49489 - INFO-TECH RESEARCH GROUP INC Totals Invoices 1 $3,000.00
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
75
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44110 - J&L PRO KLEEN INC
28664 Janitorial Services Paid by Check #105488 11/15/2020 12/03/2020 11/30/2020 12/03/2020 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 22200 - LANGENFELD TRUE VALUE
OCT 2020 Shop Supplies & Small Tools Paid by Check #105489 10/31/2020 12/03/2020 11/30/2020 12/03/2020 760.92
Vendor 22200 - LANGENFELD TRUE VALUE Totals Invoices 1 $760.92
Vendor 49438 - BRANDON LEE
VSP093020BLEE Vision Insurance Refund Paid by Check #105490 11/13/2020 12/03/2020 11/30/2020 12/03/2020 47.32
Vendor 49438 - BRANDON LEE Totals Invoices 1 $47.32
Vendor 22550 - LIBERTY UTILITIES
NOVEMBER2020 ELECTRICITY Paid by Check #105491 11/20/2020 12/03/2020 11/30/2020 12/03/2020 17,431.31
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $17,431.31
Vendor 49515 - JOANNE MARCHETTA
3324603 Water Use Reduction Rebates Paid by Check #105492 11/13/2020 12/03/2020 11/30/2020 12/03/2020 500.00
Vendor 49515 - JOANNE MARCHETTA Totals Invoices 1 $500.00
Vendor 17900 - MC MASTER CARR SUPPLY CO
48309430 Secondary Equipment Paid by Check #105493 11/05/2020 12/03/2020 11/30/2020 12/03/2020 357.77
48368599 Secondary Equipment Paid by Check #105493 11/06/2020 12/03/2020 11/30/2020 12/03/2020 160.13
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 2 $517.90
Vendor 49076 - BUCK McLELLAND
SWRCB2020 Dues - Memberships -
Certification
Paid by Check #105494 11/01/2020 12/03/2020 11/30/2020 12/03/2020 105.00
Vendor 49076 - BUCK McLELLAND Totals Invoices 1 $105.00
Vendor 49457 - MATTHEW MENDOZA
103120 Travel - Meetings - Education Paid by Check #105495 10/31/2020 12/03/2020 11/30/2020 12/03/2020 44.00
Vendor 49457 - MATTHEW MENDOZA Totals Invoices 1 $44.00
Vendor 43796 - NORTHWEST HYD CONSULT INC
25970 Upper Truckee Marsh Adaptive
Management
Paid by Check #105496 11/13/2020 12/03/2020 11/30/2020 12/03/2020 4,377.02
Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $4,377.02
Vendor 44592 - PETERBILT TRUCK PARTS
X101030458:01 Automotive Paid by Check #105497 11/05/2020 12/03/2020 11/30/2020 12/03/2020 62.32
Vendor 44592 - PETERBILT TRUCK PARTS Totals Invoices 1 $62.32
Vendor 47903 - PRAXAIR 174
99650275 Shop Supplies Paid by Check #105498 10/22/2020 12/03/2020 11/30/2020 12/03/2020 133.45
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
76
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47903 - PRAXAIR 174 Totals Invoices 1 $133.45
Vendor 49518 - SHIRLEY QUILICI
8015211 Water Use Reduction Rebates Paid by Check #105499 10/09/2020 12/03/2020 11/30/2020 12/03/2020 500.00
Vendor 49518 - SHIRLEY QUILICI Totals Invoices 1 $500.00
Vendor 49497 - REGULATORY INTELLIGENCE LLC
STPUD1102 Advisory Paid by Check #105500 11/09/2020 12/03/2020 11/30/2020 12/03/2020 2,142.60
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $2,142.60
Vendor 44761 - REXEL NORCAL VALLEY-SACRAMENTO
S128307296.001 Shop Supplies Paid by Check #105501 10/16/2020 12/03/2020 11/30/2020 12/03/2020 1,630.00
Vendor 44761 - REXEL NORCAL VALLEY-SACRAMENTO Totals Invoices 1 $1,630.00
Vendor 48884 - SEWER KNOWLEDGE
322 Contractual Services Paid by Check #105502 11/03/2020 12/03/2020 11/30/2020 12/03/2020 4,042.38
Vendor 48884 - SEWER KNOWLEDGE Totals Invoices 1 $4,042.38
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN261770 Monitoring Paid by Check #105503 11/13/2020 12/03/2020 11/30/2020 12/03/2020 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Vendor 45168 - SOUTHWEST GAS
NOVEMBER2020 NATURAL GAS Paid by Check #105504 11/09/2020 12/03/2020 11/30/2020 12/03/2020 11.00
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $11.00
Vendor 49064 - Staples Business Advantage
3460681901 Office Supplies Paid by Check #105505 10/21/2020 12/03/2020 11/30/2020 12/03/2020 186.47
3460681899 Office Supplies Paid by Check #105505 10/31/2020 12/03/2020 11/30/2020 12/03/2020 76.87
Vendor 49064 - Staples Business Advantage Totals Invoices 2 $263.34
Vendor 42489 - TAHOE MOUNTAIN NEWS
2369108 Clothes Washer Rebate Program Paid by Check #105506 11/12/2020 12/03/2020 11/30/2020 12/03/2020 200.00
Vendor 42489 - TAHOE MOUNTAIN NEWS Totals Invoices 1 $200.00
Vendor 24325 - TAHOE SAND & GRAVEL
OCT 2020 Pipe - Covers & Manholes Paid by Check #105507 10/31/2020 12/03/2020 11/30/2020 12/03/2020 19,225.31
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 1 $19,225.31
Vendor 15750 - THOMAS HAEN CO INC
20-8A 2018 Hydrants Project Paid by Check #105509 10/03/2020 12/03/2020 11/30/2020 12/03/2020 3,576.26
2042 Sewer Lateral, Bigelow/El Dorado
Avenue
Paid by Check #105508 11/07/2020 12/03/2020 11/30/2020 12/03/2020 16,973.50
20-8AR Accrued Construction Retainage Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 12,333.14
20-8B PRV, Pine Valley Rd Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 53,165.58
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
77
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
20-8BR Accrued Construction Retainage Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 6,620.00
20-8C Forcemain Bypass Al Tahoe Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 34,791.36
20-8CR Accrued Construction Retainage Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 36,360.06
20-8D Waterline - Ponderosa Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 38,063.56
20-8DR Accrued Construction Retainage Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 5,025.00
20-8ER Accrued Construction Retainage Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 1,468.63
20-8FR Accrued Construction Retainage Paid by Check #105509 12/03/2020 12/03/2020 11/30/2020 12/03/2020 6,152.02
Vendor 15750 - THOMAS HAEN CO INC Totals Invoices 11 $214,529.11
Vendor 47973 - US BANK CORPORATE
ARCE1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 883.66
ASCHENBACH1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 1,781.00
BARTLETTB1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 2,342.82
BARTLETTC1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 310.61
BLEDSOE1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 1,498.00
COOLIDGE1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 532.00
CULLEN1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 445.22
GLAZEJ1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 328.00
GUTTRY1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 181.87
HENDERSON1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 325.22
HILTON1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 1,452.27
HUGHES1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 1,753.68
KAUFFMAN1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 728.85
NOLAN1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 43.59
RUTHERDALE1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 131.18
SHERMAN1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 198.94
SIANO1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 377.82
SKELLY1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 1,692.65
THIEL1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 74.06
THOMSEN1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 7.00
VANGORDEN1020 Oct 2020 Stmt Paid by Check #105510 10/22/2020 12/03/2020 11/30/2020 12/03/2020 1,009.29
Vendor 47973 - US BANK CORPORATE Totals Invoices 21 $16,097.73
Vendor 43718 - USA BLUE BOOK
413021 Shop Supplies Paid by Check #105511 11/09/2020 12/03/2020 11/30/2020 12/03/2020 302.62
419514 Shop Supplies Paid by Check #105511 11/16/2020 12/03/2020 11/30/2020 12/03/2020 398.99
Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $701.61
Vendor 48794 - VERIZON CONNECT NWF INC
OSV000002263494 Service Contracts Paid by Check #105512 11/01/2020 12/03/2020 11/30/2020 12/03/2020 703.00
Vendor 48794 - VERIZON CONNECT NWF INC Totals Invoices 1 $703.00
Vendor 49296 - VERIZON WIRELESS
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
78
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
NOVEMBER2020 TELEPHONE Paid by Check #105513 11/09/2020 12/03/2020 11/30/2020 12/03/2020 38.11
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $38.11
Vendor 49517 - SABINE VILLAMAR
3107916 Clothes Washer Rebate Program Paid by Check #105514 11/18/2020 12/03/2020 11/30/2020 12/03/2020 200.00
Vendor 49517 - SABINE VILLAMAR Totals Invoices 1 $200.00
Vendor 48586 - VINCIGUERRA CONSTRUCTION
20-06 Meters Phase 5B Paid by Check #105515 12/03/2020 12/03/2020 11/30/2020 12/03/2020 22,715.00
20-06R Accrued Construction Retainage Paid by Check #105515 12/03/2020 12/03/2020 11/30/2020 12/03/2020 (1,135.75)
Vendor 48586 - VINCIGUERRA CONSTRUCTION Totals Invoices 2 $21,579.25
Vendor 25700 - WEDCO INC
654918 Buildings Paid by Check #105516 11/11/2020 12/03/2020 11/30/2020 12/03/2020 43.61
655327 Buildings Paid by Check #105516 11/12/2020 12/03/2020 11/30/2020 12/03/2020 33.59
Vendor 25700 - WEDCO INC Totals Invoices 2 $77.20
Vendor 25850 - WESTERN NEVADA SUPPLY
18454380 Pipe - Covers & Manholes Paid by Check #105517 08/20/2020 12/03/2020 11/30/2020 12/03/2020 1,183.53
CM18420522 Pipe - Covers & Manholes Paid by Check #105517 08/20/2020 12/03/2020 11/30/2020 12/03/2020 (665.64)
18459839-1 Valves Elbows Ts Flanges
Inventory
Paid by Check #105517 08/31/2020 12/03/2020 11/30/2020 12/03/2020 852.08
38517777 Pipe Inventory Paid by Check #105517 10/06/2020 12/03/2020 11/30/2020 12/03/2020 252.14
18502889-1 Repair Clamps Inventory Paid by Check #105517 10/08/2020 12/03/2020 11/30/2020 12/03/2020 1,979.91
38533942 Boxes-Lids-Extensions Inventory Paid by Check #105517 10/16/2020 12/03/2020 11/30/2020 12/03/2020 330.56
38533936 Saddles & Fittings Inventory Paid by Check #105517 10/21/2020 12/03/2020 11/30/2020 12/03/2020 433.48
18550886 Saddles & Fittings Inventory Paid by Check #105517 11/02/2020 12/03/2020 11/30/2020 12/03/2020 3,631.05
18550886-1 Saddles & Fittings Inventory Paid by Check #105517 11/05/2020 12/03/2020 11/30/2020 12/03/2020 1,422.88
18543191-2 Saddles & Fittings Inventory Paid by Check #105517 11/09/2020 12/03/2020 11/30/2020 12/03/2020 397.50
18543191-3 Saddles & Fittings Inventory Paid by Check #105517 11/10/2020 12/03/2020 11/30/2020 12/03/2020 265.00
CM18560761 Boxes-Lids-Extensions Inventory Paid by Check #105517 11/11/2020 12/03/2020 11/30/2020 12/03/2020 (3,192.47)
18571288 Saddles & Fittings Inventory Paid by Check #105517 11/16/2020 12/03/2020 11/30/2020 12/03/2020 2,518.66
18525873 Meters & Parts Inventory Paid by Check #105517 11/18/2020 12/03/2020 11/30/2020 12/03/2020 3,666.75
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 14 $13,075.43
Grand Totals Invoices 199 $1,013,362.32
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Payment of Claims
Payment Date Range 11/20/20 - 12/03/20
Report By Vendor - Invoice
Summary Listing
42897 - CWEA Dues - Memberships Void Check #103837 04/02/2020 -89.00
Revised Total $1,013,273.32
79
BOARD AGENDA ITEM 15a
TO: Board of Directors
FROM: John Thiel, General Manager
Liz Kauffman, Human Resources Director
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Closed Session – Management Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Management Group. Present at this Closed Session will be Agency Negotiators: John Thiel/General Manager and Liz Kauffman, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A _____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO _____________
General Manager
John A. Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
80
BOARD AGENDA ITEM 15b
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: December 3, 2020
ITEM – PROJECT NAME: Public Employee Evaluation – General Manager
REQUESTED BOARD ACTION: Conduct Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO _____________
General Manager
John A. Thiel
Directors
Chris Cefalu
Duane Wallace
Randy Vogelgesang
Kelly Sheehan
Nick Exline
81