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District Board Agenda Packet January 7, 2021 SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, January 7, 2021 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, Director BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer Public Participation In accordance with Executive Order N-29-20, the District Board Room will be closed to members of the public and all public participation will be handled remotely through the Video Conference Call listed below: 1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION South Tahoe Public Utility District Board of Directors Meeting Please join my meeting from your computer, tablet or smartphone: Please register for the South Tahoe Public Utility District Board Meeting – January 7, 2021, 2:00 PM https://attendee.gotowebinar.com/register/4730767937777173773 After registering, you will receive a confirmation email containing information about joining the webinar. REGULAR BOARD MEETING AGENDA – January 7, 2021 PAGE – 2 6. PRESENTATION Municipal Information Systems Association of California Excellence in Information Technology Practices for 2020 – Presented to the District Information Technology Department by Vice President Kelly Sheehan 7. ITEMS FOR BOARD ACTION a. Wastewater Treatment Plant and Field Stations Condition Assessment (Julie Ryan, Engineering Department Manager) (1) Authorize staff to make minor modifications to the proposed Scope of Work from Water Systems Consultants to perform the Wastewater Treatment Plant and Field Stations Condition Assessment; (2) Approve the revised Scope of Work; and, (3) Authorize the General Manager to execute Task Order No. 1 in the amount $159,645. b. Department of Energy, Connected Communities Grant (John Thiel, General Manger) Authorize the District to join the City of South Lake Tahoe and other community partners in the submittal of a Concept Paper to the Department of Energy for a potential Connected Communities Grant c. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk) Elect a Board President for 2021 Calendar Year d. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk) Elect a Board Vice President for 2021 Calendar Year e. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of $2,323,241.16. 8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.) 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 10. EL DORADO WATER AGENCY PURVEYOR REPORT 11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. Staffing Update b. Covid-19 Update c. Tahoe Keys Water d. 2021 Goals 12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Solar Project Update (Julie Ryan, Engineering Department Manager) 13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 12/14/2020 – 3:30 p.m. Operations Committee Meeting at the District 12/17/2020 – 2:00 p.m. Regular Board Meeting at the District 12/24 to12/25 - Christmas Holiday - District Offices Closed 01/01/2021 – New Year’s Day Holiday - District Offices Closed REGULAR BOARD MEETING AGENDA – January 7, 2021 PAGE – 3 Future Meetings/Events 01/13/2021 – 10:00 a.m. El Dorado Water Agency Board Meeting in Placerville 01/18/2021 – Martin Luther King, Jr. Day Holiday - District Offices Closed 01/19/2021 – 3:30 p.m. Operations Committee Meeting at the District 01/21/2021 – 2:00 p.m. Regular Board Meeting at the District 14. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed – three minute limit.) a. Pursuant to Government Code Section 54956.9(b) of the California Government Code, Conference with Legal Counsel regarding Potential Litigation (one case). b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. d. Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - General Manager. 15. ITEMS FOR BOARD ACTION - CONTINUED a. Mobley Claim for Damages (John Thiel, General Manager) Reject the Mobley Claim for Damages and direct staff to send a written rejection notice to the Claimants. ADJOURNMENT (The next Regular Board Meeting is Thursday, January 21, 2021, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA – January 7, 2021 PAGE – 4 SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, January 7, 2021 ITEMS FOR CONSENT a. PURCHASING LIMITS (Paul Hughes, Chief Financial Officer) Approve an increase to the Engineering Department Manager’s Purchasing Authority of $5,000, for a new purchasing limit of $10,000. b. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES (Tony Prieto, Underground Repair Water Supervisor and Chris Stanley, Manager of Field Operations) 1) Approve Change Order No. 3 to GB General Engineering Contractor, Inc., for the 2020 Asphalt Patching and Trench Paving Services Contract in the credit amount to the District of $74,599.46; 2) Approve the Closeout Agreement and Release of Claims; and, 3) Approve the Notice of Completion of this Contract. c. 2021 ROCKY I WATERLINE REPLACEMENT PROJECT (Adrian Combes, Senior Engineer) Authorize staff to advertise for construction bids for the 2021 Rocky I Waterline Replacement Project. d. REGULAR BOARD MEETING MINUTES: December 3, 2020, and December 17, 2020 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve December 3, 2020, and December 17, 2020 Minutes BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Purchasing Limits REQUESTED BOARD ACTION: Approve an increase to the Engineering Department Manager’s Purchasing Authority of $5,000, for a new purchasing limit of $10,000. DISCUSSION: Currently the District staff purchasing authority structure is as follows: General Manager $75,000 Asst. General Manager $10,000 CFO $10,000 Department Managers $ 5,000 Department Supervisors $ 2,000 With the elimination of the Assistant General Manager position, the maximum purchasing authority within the Engineering/Operations division is $5,000. In order to maintain purchasing authority consistency within the District divisions, staff is recommending an increase to the Engineering Department Manager’s purchasing authority, which is currently $5,000. Staff recommends increasing the Engineering Department Manager’s purchasing authority to $10,000. SCHEDULE: Upon Board approval COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 1 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Tony Prieto, Underground Repair Water Supervisor Chris Stanley, Manager of Field Operations MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: 2020 Asphalt Patching and Trench Paving Services REQUESTED BOARD ACTION: 1) Approve Change Order No. 3 to GB General Engineering Contractor, Inc., for the 2020 Asphalt Patching and Trench Paving Services Contract in the credit amount to the District of $74,599.46; 2) Approve the Closeout Agreement and Release of Claims; and, 3) Approve the Notice of Completion of this Contract. DISCUSSION: Underground Repair Water/Sewer Departments complete numerous water leaks, service tie-ins and sewer line repairs. Then temporary patch repairs are made to the damaged or cut asphalt. When weather permits, professional paving contractors must permanently repair these patches. GB General Engineering Contractor, Inc., was the contractor awarded the District’s 2020 Asphalt Patching & Trench Paving Services Contract in the amount of $426,418. This year’s final quantities and prices for the work under this Contract were lower than anticipated largely due to reduced work because of COVID-19. Staff recommends that the Board approve Change Order No. 3 in the credit amount of $74,599.46 which brings the Contract total to $356,339.54 and approve both the Closeout Agreement and Release of Claims, and Notice of Completion. The Purchasing Agent has reviewed this Agenda Item. SCHEDULE: Upon Board Approval COSTS: <$74,599.46> ACCOUNT NO: 2024/6052; 1022/6052 BUDGETED AMOUNT AVAILABLE: $13,779; $63,881 ATTACHMENTS: Change Order No. 3, Closeout Agreement and Release of Claims, and Notice of Completion ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 2 1 CHANGE ORDER NUMBER 3 Project 2020 Asphalt Patching & Trench Paving Services Bid Contractor GB GENERAL ENGINEERING CONTRACTOR INC Date 1/7/2021 PO #2020-00000924, -925, & -953 The Contract Shall Be Changed As Follows: A. Adjust contract amount to final quantities actually completed for Bid Item Nos. 1 through 14 (County and City Asphalt Patches) for a credit to the District in the amount of $55,849.46. TOTAL FOR ITEM A IS -$55,849.46 B. Adjust contract amount to final quantities actually completed for Bid Item No. 16 (Mackadie Way, District-installed waterline) for a credit to the District in the amount of $18,750.00. TOTAL FOR ITEM B IS -$18,750.00 TOTAL FOR CHANGE ORDER NUMBER 3 IS A+B = <$74,599.46> Dollar Amounts Contract Time Original Contract $426,418.00 NA Previous Change Orders $ 4,521.00 NA Current Contract $430,939.00 NA THIS CHANGE ORDER <$ 74,599.46> NA New Contract Total $356,339.54 NA Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). Date:____________________ Authorized By STPUD Board President Date:_____________________ Accepted By Contractor Date:_____________________ Reviewed By 3 1 CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS (Agreement) is made in South Lake Tahoe, California, this _____ day of December, 2020 by and between the South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and GB General Engineering Contractor Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. The DISTRICT and CONTRACTOR entered into that agreement for Purchase Order Nos. 2020-00000953, -00000924, and -00000925, for DISTRICT project described as 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES on March 5, 2020 (“Contract”). The Contract was amended through Change Order Nos. 1 - 3 by the parties, pertaining to Purchase Order No. 2020-00000953, 2020-00000924, and 2020-00000925. 2. CONTRACTOR and DISTRICT agree that the total adjusted Contract price is as follows: Original Contract Price: $426,418.00 Adjusted Contract Price: $356,339.54 3. In a Partial Closeout Agreement and Release of Claims dated June 29, 2020, the DISTRICT and CONTRACTOR closed out the Fallen Leaf Lake Marina Parking Lot (and asphalt curb replacement) portion (Purchase Order No. 2020-00000953) in the amount of $62,426.00 (including Change Order Nos. 1 and 2) of the Contract and released any claims related thereto. The DISTRICT and CONTRACTOR, by way of this Agreement fully closeout the remaining portions of the Contract, namely Trench Paving for District In-House Waterline Upsizing (Mackedie) (PO#2020-00000925) including credit Change Order No. 3 Item B, and County and City Asphalt Patching (PO# 2020-00000924) including credit Change Order No. 3 Item A, work. 4. That the undersigned, as the authorized representative of CONTRACTOR, and for each of its successors, assigns and partners, for and in consideration of Three Hundred Fifty-Six Thousand Three Hundred Thirty-Nine Dollars and Fifty-Four Cents ($356,339.54), receipt of which is acknowledged, does release and forever discharge the DISTRICT, and each of its successors, assigns, directors, officers, agents, servants, volunteers and employees, from any and all rights, claims, causes of action, demands, debts, obligations, liabilities, actions, damages, costs and expenses (including but not limited to attorneys, paralegal and experts’ fees, costs and expenses) and other claims, which may be asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of the Contract; and, B. Change Order Nos. 1 - 3, as approved by the parties, pertaining to the Contract. 5. Nothing contained in this Agreement shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety(ies) in respect to any portions of the Contract Documents for the Contract. 6. The DISTRICT has received the following claims from the CONTRACTOR: None. 4 2 7. Upon execution of this Agreement, the DISTRICT agrees to promptly record a NOTICE OF COMPLETION with the El Dorado County Recorder. 8. The current retention amount is: $ 14,695.68 Original Contract amount: $426,418.00 Total Change Order Amount: -$ 70,078.46 Less: Amount Previously Paid: (Request Nos. 1-9) $341,643.86 Retainage: $ 14,695.68 BALANCE: $ - 0 – The retainage will be released to the CONTRACTOR at the expiration of thirty-five (35) calendar days after date of recording the NOTICE OF COMPLETION by El Dorado County Recorder or when all stop notices have been released, whichever last occurs. The release provided pursuant to this Agreement shall not apply to CONTRACTOR’S right to the retention amount until and to the extent such amounts are received by COTNRACTOR. 9. It is understood and agreed by CONTRACTOR that the facts with respect to which the release provided pursuant to this Agreement is given may turn out to be other than or different from the facts as now known or believed to be, and CONTRACTOR expressly assumes the risk of the facts turning out to be different than they now appear, and agrees that the release provided pursuant to this Agreement shall be, in all respects, effective and not subject to termination or rescission by any such difference in fats and CONTRACTOR expressly waives any and all rights it has or may have under California Civil Code Section 1542, which provides as follows: “A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if know by him must have materially affected his settlement with the debtor.” 10. The release made by the CONTRACTOR is not to be construed as an admission or admissions of liability and the CONTRACTOR denies any such liability. CONTRACTOR agrees that it will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the DISTRICT based on, arising out of, or in any way connected with the subject matter of this release. 11. The CONTRACTOR releases the DISTRICT from all claims, including but not limited to those of its Subcontractors for all delay and impact costs, if any. 12. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes or action, damages, costs, expenses and other claims and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT, its successors, assigns, directors, officers, agents, servants, volunteers and employees, from and against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes of action, damages, costs, expenses and other claims, including but not limited to attorneys’, paralegal and experts’ fees, costs and expenses arising out of or connected with any such assignment or transfer or purported assignment or transfer. 5 3 13. The parties acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Agreement. The parties acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained in this Agreement. 14. The parties further acknowledge and represent that no promise, inducement or agreement, not expressed in this Agreement, have been made and that this Agreement contains the entire agreement among the parties and that the terms of the Agreement are contractual and not a mere recital. 15. The persons executing this Agreement represent and warrant to the other party that the execution and performance of the terms of this Agreement have been duly authorized by all corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter into this Agreement. SOUTH TAHOE PUBLIC UTILITY DISTRICT JOHN THIEL, GENERAL MANAGER DATED ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED GB GENERAL ENGINEERING CONTRACTOR, INC. By: DAVE GALICIA, PRESIDENT DATED 6 RECORDING REQUESTED BY: SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTN: Heidi Baugh WHEN RECORDED MAIL TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 SPACE ABOVE THIS LINE FOR RECORDER’S USE APN: NA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,” or “lessee.” 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on December 7 2020. 8. The work of improvement completed is described as follows: 2020 Asphalt Patching & Trench Paving Services. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is GB General Engineering Contractor Inc. 10. The street address of said property is in the District Service Area—public rights-of-way in the City of South Lake Tahoe and the County of El Dorado, State of California. 11. The property on which said work of improvement (asphalt patching and trench paving) was completed in the District Service Area—public rights-of-way in the City of South Lake Tahoe and the County of El Dorado, State of California. SOUTH TAHOE PUBLIC UTILITY DISTRICT DATE: January 7, 2021 By: SIGNATURE OF OWNER OR AGENT OF OWNER _________________________________________, Board President VERIFICATION FOR INDIVIDUAL OWNER: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. SOUTH TAHOE PUBLIC UTILITY DISTRICT 1/7/2021 at South Lake Tahoe, California By: DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER __________________________________________, Board President 7 CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, _________________________. Date Approved: ____________________________ Certified by: _______________________________ Melonie Guttry, Clerk of the Board 8 Adrian Combes Page 2 January 7, 2021 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Adrian Combes, Senior Engineer MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: 2021 Rocky I Waterline Replacement Project REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids for the 2021 Rocky I Waterline Replacement Project. DISCUSSION: The 2021 Rocky I Waterline Replacement Project (Project) will replace approximately 4,200 linear feet (LF) of existing waterline (4-inch diameter steel) with new 8-inch diameter ductile iron waterline on Rocky Point Road. This Project will replace undersized waterlines, add 7 new fire hydrants, a check valve/pressure relief valve that will help protect the system, and add additional fire flow capacity. The Project is being funded by the Drinking Water State Revolving Fund Loan Program. In order to assist with the ongoing Meter Installation Project, there are two pipelines being packaged together with this Project; one main extension of approximately 300 LF on Mackedie Way to Ski Run Boulevard which will allow for the installation of two meters to be installed at the appropriate property lines; and the other installation is replacement of approximately 800 LF of 4-inch steel watermain, with 8-inch C900 or ductile iron, on Stewart Lane which will allow for the installation of a large 6-inch meter at the end of the line to Whispering Pines Apartments. A new waterline of approximately 300 LF will also be added to the system, near the Cornelian Booster Pump Station in Meyers. The segment outside of the Cornelian Booster Pump Station will provide a loop in the Christmas Valley Zone. This loop will greatly increase available fire flow to the area and eliminate a long dead-end. In addition to the waterlines, two pressure regulating stations (Price Road Pressure Regulating Valve (PRV) and Susquehanna PRV) will be replaced/re-built including new instrumentation and a control panel so that the stations can be added to the Supervisory Control and Data Acquisition (SCADA) system for remote monitoring. The PRV replacements are being funded through a grant program with the Bureau of Reclamation. General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 9 Adrian Combes Page 2 January 7, 2021 SCHEDULE: Advertise and publish the Bid on January 15, 2021 COSTS: Engineer’s Estimate $2,800,000 ACCOUNT NO: 2030-7060; 2030-7061; 2030-8099 BUDGETED AMOUNT AVAILABLE: $356,967; $356,919; $1,869,155 ATTACHMENTS: None ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 10 SOUTH TAHOE PUBLIC UTILITY DISTRICT Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Duane Wallace, Director Nick Exline, Director John Thiel, General Manager Shannon Cotulla, Assistant General Manager REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT December 3, 2020 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Exline Staff: John Thiel, Paul Hughes, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Chris Stanley, Liz Kauffman, Julie Ryan, Lynn Nolan, Susan Rasmussen, Debbie Noorda, Theresa Sherman, Debbie Henderson, Heidi Baugh Guests: David Peterson, Shane Romsos, Cathy Vogelgesang ADMINISTER OATHS OF OFFICE Melonie Guttry administered Oaths of Office for Shane Romsos, David Peterson and Kelly Sheehan, whose terms will commence on Friday, December 4, 2020. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Attorney Kvistad proposed moving Action Item 8d to end of the Agenda after Closed Session. Melonie Guttry reported a small change to Item 8d, the Side Letter to the Memorandum of Understanding dated June 29, 2017 – June 24, 2021. This Item is included in the Board and audience packets. CONSENT CALENDAR: Moved Vogelgesang/Second Wallace/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Wallace Yes/Exline Yes to approve the Consent Calendar with changes as presented. a. SEPTEMBER 30, 2020, FISCAL YEAR TO DATE FINANCIAL STATEMENTS (Paul Hughes, Chief Financial Officer) Received and filed the September 30, 2020, Income Statement and Balance Sheet Reports. b. CALPERS REQUIRED PAY LISTING BY POSITION (Debbie Henderson, Accounting Manager) Adopted Resolution No. 3156-20 which incorporates the Pay Listing by Position for the Pay Listing effective November 12, 2020. 11 REGULAR BOARD MEETING MINUTES December 3, 2020 PAGE – 2 c. UPPER TRUCKEE PUMP STATION REHABILITATION PROJECT (Stephen Caswell, Principal Engineer) Approved Proposal to amend existing Task Order No. 15 for Carollo Engineers, Inc., for additional design services for the Upper Truckee Pump Station Rehabilitation Project in an amount not to exceed $27,575. d. 2020 WATER METER INSTALLATION PROJECT – PHASE 5B (Trevor Coolidge, Senior Engineer) Authorized staff to file a Notice of Completion with the El Dorado County Clerk for the 2020 Water Meter Installation Project - Phase 5B. e. UPPER TRUCKEE WASTEWATER PUMP STATION REHABILITATION PROJECT LOAN FROM STATE WATER RESOURCES CONTROL BOARD CLEAN WATER STATE REVOLVING LOAN FUND (Lynn Nolan, Grants Coordinator) Adopted Resolution No.’s 3158-20 and 3159-20 to apply for funding for the Upper Truckee Wastewater Pump Station Rehabilitation Project. f. 2019 ROCKY POINT II WATERLINE REPLACEMENT REBID AND LARGE METERS REPLACEMENT PROJECT (Adrian Combes, Senior Engineer) Authorized staff to file a Partial Notice of Completion with the El Dorado County Clerk for the Rocky Point II Waterline and Rocky Pressure Regulating Valve Portion of the Contract. g. REGULAR BOARD MEETING MINUTES: December 19, 2020 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved November 19, 2020, Minutes PRESENTATION President Vogelgesang presented the Finance Certificate of Achievement for Financial Reporting Award to the Finance Division and congratulated them for achieving this award for 25 consecutive years. ITEMS FOR BOARD ACTION a. Sierra Tahoe Ready Mix – Mike Wallace (Tim Bledsoe, Manager of Customer Service) – Paul Hughes presented information regarding Sierra Tahoe Ready Mix’s request to be granted an exception to the Administrative Code regarding relief from quarterly water service fees and addressed questions from the Board. No action was taken as the Board requested information regarding the meter and water line size be brought back to the December 17 Board meeting. b. Centrifuge No. 2 Major Rebuild (Kyle Schrauben, Heavy Maintenance Supervisor and Jeff Lee, Manager of Plant Operations) – Jeff Lee and Kyle Schrauben provided details regarding the Centrifuge No. 2 Major Rebuild and addressed questions from the Board. Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Wallace Yes/Exline Yes to (1) Authorize exception to bidding procedures as outlined in Purchasing Policy for an equipment and service purchase requiring compatibility with existing equipment to be purchased from the manufacturer; and, (2) Approve purchase of parts and labor from GEA Westfalia Separator Division for a major maintenance rebuild of centrifuge No. 2 and two new motors in the estimated amount of $116,224.60. 12 REGULAR BOARD MEETING MINUTES December 3, 2020 PAGE – 3 c. Dental Insurance Renewal (Liz Kauffman, Human Resources Director) – Liz Kauffman provided details regarding the Dental Insurance Renewal, amendments to the plan and addressed questions from the Board. Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Wallace Yes/Exline Yes to approve renewal of dental insurance with CDC Group Health, Inc., with (1) a $.025 decrease in administrative fees; (2) eliminating the Preventive Dental Service Program and the Dental Reward Rollover Provision; (3) increasing the Maximum Annual Benefit Amount to $3,000; (4) decreasing 2021 funding level to $137.34; and, (5) decreasing 2021 COBRA Rates to $55.05, $110.11, and $187.18 per month. d. Appreciation of Director Vogelgesang (John Thiel, General Manager) – John Thiel presented President Vogelgesang with Resolution No. 3157-20 and thanked him for his service on the Board and his leadership as Board President. He also presented Director Wallace with a District sweatshirt and thanked him for his service on the Board. Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Wallace Yes/Exline Yes to adopt Resolution No. 3157-20 in appreciation of Director Vogelgesang. e. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Wallace Yes/Exline Yes to approve Payment of Claims in the amount of $1,547,998.67. STANDING AND AD-HOC COMMITTEE REPORTS: Nothing to report BOARD MEMBER REPORTS: Director Wallace reported that the Chamber has received numerous phone calls from visitors and residents regarding the rules for visiting Tahoe and dining restrictions. The only restaurant dining allowed is outdoor dining, and a three week stay at home order was announced today by Governor Newsom for most counties in California including El Dorado County. EL DORADO WATER AGENCY PURVEYOR REPORT: Director Sheehan reported the next meeting is scheduled for December 9 at 10:00 a.m. GENERAL MANAGER REPORT: John Thiel reported on several items: • Provided a staffing update • Provided a COVID-19 update including 153 active cases in El Dorado County with a 9.2% positivity rate. • Paul Hughes provided information regarding the continuation of waiving District late fees and addressed questions from the Board. If the Board approves, this will be the fourth consecutive quarter waiving late fees equating to $275,000 in waived fees so far. By consensus, the Board would like an Item added to the December 17 Agenda for consideration. • Attorney Kvistad reported CORE will be on District property in three weeks to gather more solar data before discussions begin with Liberty Utilities. District staff has a call scheduled with Liberty Utilities next week to discuss their constraints in purchasing energy. 13 REGULAR BOARD MEETING MINUTES December 3, 2020 PAGE – 4 STAFF/ATTORNEY REPORTS: Nothing to report BREAK AND ADJOURN TO CLOSED SESSION: 3:03 p.m. a. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Management Group. Present at this Closed Session will be Agency Negotiators: John Thiel/General Manager and Liz Kauffman, Human Resources Director. RECONVENE TO OPEN SESSION: 3:44 p.m. 8d. Management Memorandum of Understanding Side Letter (Liz Kauffman, Human Resources Director) Approve Management Memorandum of Understanding Side Letter regarding impacts of restructuring affecting Management Unit staff. Moved Vogelgesang/Second Wallace/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Wallace Yes/Exline Yes to approve Management Memorandum of Understanding Side Letter regarding impacts of restructuring affecting Management Unit staff. ADJOURN TO CLOSED SESSION: 3:45 p.m. b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - General Manager. RECONVENE TO OPEN SESSION: 4:07 p.m. No reportable Board action ADJOURNMENT: 4:08 p.m. _______________________________________ Randy Vogelgesang, Board President South Tahoe Public Utility District __________________________________ Melonie Guttry, Clerk of the Board South Tahoe Public Utility District 14 SOUTH TAHOE PUBLIC UTILITY DISTRICT David Peterson, Director BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT December 17, 2020 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: Vice President Sheehan, Directors Romsos, Peterson, Exline Via Conference Call: Director Cefalu Staff: John Thiel, Paul Hughes, Melonie Guttry, Tim Bledsoe, Julie Ryan, Brian Bartlett Via Conference Call: Gary Kvistad, Marla Sharp, Heidi Baugh, Shannon Cotulla, Bren Borley, Brent Goligoski, Chris Skelly, Cuz Cullen, Ivo Bergsohn, Jeff Lee, Jessica Henderson, Liz Kauffman, Shelly Thomsen, Stephen Caswell, Trevor Coolidge Guests Via Conference Call: Rick Lind CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None CONSENT CALENDAR: Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Peterson Yes/Romsos Yes/Exline Yes to approve the Consent Calendar as presented. a. Water and Sewer Service Charge Late/Penalty Fees (Paul Hughes, Chief Financial Officer) Approved waiving late fees on the Fiscal Year 2020/21 third quarter water and sewer bills. b. Tahoe Regional Planning Agency (TRPA) Mitigation Payment (Debbie Henderson, Accounting Manager) Authorized payment to Tahoe Regional Planning Agency in the amount of $32,316.19 for 5% mitigation fee on new sewer connections. c. 2020 Luther Pass Pump Station Improvements Project (Brent Goligoski, Associate Engineer) Approved Change Order No. 1 to TNT Industrial Contractors, Inc., in the amount of $24,228.85. 15 REGULAR BOARD MEETING MINUTES December 17, 2020 PAGE – 2 ITEMS FOR BOARD ACTION a. Sierra Tahoe Ready Mix – Mike Wallace (Tim Bledsoe, Manager of Customer Service) – Tim Bledsoe provided details regarding the exception to the Administrative Code and addressed questions from the Board. Moved Peterson/Second Sheehan/Sheehan Yes/Cefalu Yes/Peterson Yes/Romsos Yes/Exline Yes to grant Sierra Tahoe Ready Mix an exception to the Administrative Code regarding relief from quarterly water service fees at 1526 Emerald Bay Road and only require payment of 36% of the base water charge during the winter months when water service cannot be utilized due to special circumstances. b. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Yes/Peterson Yes/Romsos Yes/Exline Yes to approve Payment of Claims in the amount of $1,353,347.07. STANDING AND AD-HOC COMMITTEE REPORTS: Vice President Sheehan reported committee appointments will take place in January and to please review the committees in preparation. John Thiel reported a new Ad-Hoc Committee is recommended for System Efficiency and Sustainability. Director Exline added that the new committee is timely and he would like to be appointed to this committee. Director Romsos also has interest in this committee and Director Peterson is interested in the Operations Committee along with Director Romsos. Melonie Guttry will email the committee list to the Board this afternoon. BOARD MEMBER REPORTS: Director Exline wished the Board and staff happy holidays. Director Peterson reported that he is also on the Board of Tahoe Keys Property Owners Association and wants the Board and Counsel to be aware. Director Romsos also wished staff and the Board happy holidays and thanked John Thiel for his time on Saturday touring District facilities with him. Vice President Sheehan welcomed new Board Members Romsos and Peterson. EL DORADO WATER AGENCY PURVEYOR REPORT: Vice President Sheehan reported the December meeting has been cancelled. GENERAL MANAGER REPORT: John Thiel reported on several items: • Provided a staffing update • Reported El Dorado County cases total 1,651 with an 11.5% positivity rate. • The Board discussed the Board Meeting format and by consensus, future Board Meetings will be held virtually due to COVID-19. The District’s IT Department is coordinating the software to accommodate virtual Board Meetings, which will begin on January 7, 2021. STAFF/ATTORNEY REPORTS: Ivo Bergsohn provided details regarding the Groundwater Management Plan Update and addressed questions from the Board. Attorney Kvistad reported the District has been working with El Dorado Water Agency regarding groundwater management, and he recommended that the Board consider identifying a liaison to participate in the Stakeholders Advisory Group meetings as part of the upcoming committee assignments. 16 REGULAR BOARD MEETING MINUTES December 17, 2020 PAGE – 3 Ivo Bergsohn provided history and details regarding the Paloma Well Rehabilitation and addressed questions from the Board. Tim Bledsoe reported that another 433 applications have been approved for the COVID-19 Rate Relief Program for a total of $86,000, compared to 739 applications totaling $161,000 in relief last quarter. In addition, Customer Service has hired a temporary payment assistance representative who has done an outstanding job collecting a little over $239,000 in seven weeks. Paul Hughes added that the Board approved waiving late fees for the fourth quarter totaling approximately $500,000 in COVID-19 relief to date. Attorney Kvistad provided a report regarding a Closed Session Item for Board consideration on January 7. Staff is currently reviewing a legal memo regarding this item, which will be distributed to the Board before the January 7 meeting. Attorney Kvistad and Julie Ryan provided a report regarding the solar project progress and addressed questions from the Board. Paul Hughes reported he is working on refinancing the District’s debt, which will save approximately $60,000 to $70,000 annually. ADJOURNMENT: 3:22 p.m. _______________________________________ Kelly Sheehan, Board Vice President South Tahoe Public Utility District ________________________________________ Melonie Guttry, Clerk of the Board South Tahoe Public Utility District 17 Julie Ryan Page 3 January 7, 2021 BOARD AGENDA ITEM 7a TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Wastewater Treatment Plant and Field Stations Condition Assessment REQUESTED BOARD ACTION: (1) Authorize staff to make minor modifications to the proposed Scope of Work from Water Systems Consultants to perform the Wastewater Treatment Plant and Field Stations Condition Assessment; (2) Approve the revised Scope of Work; and, (3) Authorize the General Manager to execute Task Order No. 1 in the amount $159,645. DISCUSSION: The District operates and maintains a 7.7 million gallon per day (MGD) Wastewater Treatment Plant (WWTP), as well as 40 sanitary sewer pump stations, 1 treated effluent pump station (e.g., Luther Pass), 12 active groundwater wells, and 16 water booster stations. Many of these facilities date back to the 1950s and 1960s, and many are still operating with the original mechanical and electrical equipment. Over recent years, Capital Improvements have focused on updating a few of the most critical facilities within the systems (namely the effluent pump station, headworks, and emergency power station at the WWTP, and the Big 5 and Luther Pass Pump Station in the field). The next ten years of the District’s Capital Improvement Plan (CIP) continues this effort, but also begins to address the needs of numerous other field stations, as well as infrastructure within the WWTP that is nearing the end of its useful life. To aid in the prioritization, cost estimation and timing of future projects for these numerous facilities, the next step is for the District to undertake a comprehensive condition assessment. A five-year cycle is typical within the industry for performing condition assessments, and the District has fallen behind. In 2016, District staff performed a field assessment and testing of major mechanical equipment within the WWTP, but did not consider other aspects of facility condition such as structural and electrical. The last comprehensive system-wide condition assessment of the District’s water stations was performed in 2012. For sewer stations, it was 2007. Both of these field station assessments, however, were very high-level and did little to identify specific deficiencies or end-of-life concerns that might drive a project forward in priority. General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 18 Julie Ryan Page 2 January 7, 2021 District staff is well-equipped to provide insights into the condition of the mechanical systems and above-ground piping at its facilities and perform repairs on these systems when they are needed. The District’s approach to date has focused on providing redundancy within the mechanical systems to improve the reliability of the systems. As a result, a significant vulnerability remains with the electrical systems of its facilities, and the integrity of several structures and underground piping within the WWTP. Failure of an electrical system, structure or certain underground piping can severely impact a facility’s ability to remain operational. Assessing these elements of the facilities requires specialized expertise that District staff cannot provide. As a result, staff has sought consultant support to focus on these specialty assessments within select facilities at the WWTP and water and sewer field stations, and to develop and evaluate alternatives to address any deficiencies identified. The findings of the assessments will be used by the District to help identify and prioritize future improvements within the existing Ten-Year CIP, and beyond. In September 2020, the District advertised a Request for Proposals (RFP) to provide specialized condition assessment services for the WWTP and Water and Sewer Field Stations. The requested Scope of Work included the following: • Assess and evaluate the structural integrity of select structures at the WWTP, estimating the remaining useful life and recommending options for rehabilitation, if warranted; • Using a combination of invasive and non-invasive techniques inspect the condition and assess the remaining useful life of critical underground process piping within the WWTP, making recommendations for rehabilitation and/or replacement, if needed; • Inspect and test existing electrical equipment within the WWTP, estimating the remaining useful life and recommending options for upgrade and replacement, if warranted, to support current and anticipated future operational needs; • Inspect and test existing electrical equipment at select Sewer Pump Stations through the District’s collection system, estimating the remaining useful life and recommending options for upgrade and replacement, if warranted, to support current and anticipated future operational needs; and • Inspect and test existing electrical equipment at select water booster stations and groundwater wells throughout the District’s distribution system, estimating the remaining useful life and recommending options for upgrade and replacement, if warranted, to support current and anticipated future operational needs. Each interested consultant was required to attend a tour of the WWTP in advance of submitting a Proposal; five consultants attended tours. On November 6, 2020, the Proposal period ended, and the District received four Proposals. A panel comprised of six District staff from WWTP Operations, Electrical and Engineering reviewed and scored the Proposals. From that review, the panel identified Water Systems Consultants (WSC) as the preferred consultant team to perform the defined Scope of Work. 19 Julie Ryan Page 3 January 7, 2021 The proposed work will be performed over a period of 18 months in multiple phases. The first phase of work, being authorized under this request, will perform a desktop analysis and focus on prioritizing field stations and underground piping for further assessment in the field. Details for the first phase are provided in the attached Scope of Work, including the Cost Proposal, Project Schedule and Rate Schedule. The work will be performed by WSC under a new District’s Master Services Agreement for Consulting Services and Task Order No. 1 for Phase 1 of the defined Scope of Work. Staff has requested that minor modifications be made by WSC to the Scope of Work prior to execution of the Task Order, but they do not impact the total cost, schedule or deliverables. The first phase is scheduled to be completed by June 2021, at which time staff expects to return to the Board to request authorization for the second phase as an Amendment to Task Order No. 1. The second phase will include field investigations and alternatives development and assessment; it is expected to be performed from July 2021 through June 2022. SCHEDULE: January 2021 – June 2021 COSTS: $159,645.00 ACCOUNT NO: 1030-4405/WWTPMP; 1030-4405/AMPMPS and 2030-4405/AMPMPW BUDGETED AMOUNT AVAILABLE: $129,000 (1030-4405); $188,476 (2030-4405) ATTACHMENTS: Scope of Work, Budget, Project Schedule, Rate Schedule ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 20 SCOPE OF WORK WSC, Inc. will provide the following services for South Tahoe Public Utility District’s (District) Wastewater Treatment Plant (WWTP) and Field Station facilities to help the District make decisions moving forward that will promote the continued reliability of these facilities. The project includes evaluation and assessment of WWTP Electrical equipment, WWTP pipelines, and select WWTP structures. The project also includes electrical assessment at the District’s Water and Sewer Field Stations. The assessment and evaluations performed in this scope of work focus on infrastructure components that are critical for reliable, long term operations. WSC will perform this work with consultant teaming partner, HDR, who will be providing electrical, structural and corrosion technical support services on the project. WSC’s team is led by project manager, Rob Natoli, with key support from Scott Duren (Pipelines Lead), Jeff Lawrence (Field Stations Lead), Dan Gott (Electrical Lead), Phoenix Nguyen (Structural Lead). TASK ORDER 1 (PHASE 1) TASK 1.0 KICKOFF AND DATA COLLECTION 1.1 Virtual Kickoff Workshop & Preliminary Site Visit  Plan, organize, and conduct Virtual Kickoff Meeting. The purpose of the Workshop will be to: (1) Establish roles and responsibilities. (2) Review scope, schedule, and deliverables. (3) Review available data, data request tracking form, and establish remaining data needs. (4) Review BCS process and collaborate on key criteria. (5) Discuss level of service objectives, goals, performance indicators, and metrics for each asset type.  The budget is based on one virtual three-hour meeting attended by up to 5 staff from the project team.  Preliminary Site Visits will be scheduled for up to 4 staff from the project team. A single day visit is assumed for the preliminary site visit. The site visit will focus on the WWTP site and include up to three field stations. Staff attending the site visits will commute separately to the project site, practice social distancing and other COVID-19 health and safety precautions. Deliverables: Meeting presentation materials, agenda, and minutes. Draft and final background document request form. 21 1.2 Progress Meetings  Host routine status calls between WSC’s project manager and the District’s project manager. Calls will focus on next steps, identification of action items, acknowledging information needs, discussion of project schedule, and other routine project management needs. Budget assumes ½ hour calls twice per month between WSC’s project manager and the District’s project manager for 6 months. 1.3 Background Data Request and Review  Collect and review existing facility-specific data regarding the performance and condition of existing facilities. Data request will include the following items: (1) Record Drawings for original and modification discussions (2) Maintenance, repair, and replacement records (3) District Spare Part Inventories (4) Past condition assessment records (5) Equipment data as available (6) District Testing Equipment available for use during assessment phase (7) Asset Management System records including asset hierarchy and parent-child relationships (8) Facility and Master Plan documents Deliverables: Updated Background Document Request based on Kickoff Meeting input. 1.4 District Staff Interviews  Interview District Staff to get input on the observed conditions, maintenance records, equipment experience and reliability to determine where there are known deficiencies and high maintenance areas.  It is assumed that phone or in person interviews and site visits with staff will be conducted for up to two days by up to three project team members. Deliverables: Staff interview notes recording key input relevant to project. TASK 2.0 BUSINESS CASE SCREENINGS 2.1 Develop Assessment Criteria  In coordination with the District, develop level of service objectives, goals, performance indicators, and metrics for each asset type. These items will be documented in a short TM for reference in future workshops. Initial coordination will begin in the kickoff meeting and these criteria will be refined in the business case screenings and review process. 22 Deliverables: Draft and final Assessment Criteria TM (3 pages maximum). Draft will be delivered after kickoff meeting discussion and background information has been reviewed. Final will be delivered after District review and coordination. 2.2 Business Case Screenings  For each asset, with appropriate grouping, perform a business case screening to evaluate the cost of replacement and provide preliminary screening for which assets to invest further assessment and testing efforts. It is assumed 65 electrical (22 for Sewer Field Stations, 28 for Water Field Stations, 15 for WWTP) and 35 WWTP pipeline BCS sheets will be required in the BCS process. Structural BCS sheets will not be included in Task Order No. 1. BCS assumptions: (1) Electrical BCS Sheets will be based on availability of spare parts to determine remaining useful life. It is assumed that the District will provide the size, age, type, and vintage of electrical equipment at all field stations. The project electrical lead is scoped for a single day site visit to visually confirm equipment at select water field stations. No other field review is included in the BCS process. (2) Pipeline BCS Sheets will include estimated replacement costs and remaining useful life based on industry standards. Pipe material, diameter and location will be based on information provided by the District. No field review is included in the BCS process.  Three BCS examples for the following asset types: Electrical WWTP, Electrical Field Stations, WWTP Piping will be provided prior to proceeding with the rest of the BCS sheets. These BCS sheet process and results will be reviewed with the District in a workshop. Input from this virtual workshop, assumed 2 hours maximum, will be incorporated into the BCS process. Deliverables: Nine example BCS sheets, Meeting minutes for BCS Example Workshop, Draft and final BCS sheets. Draft and final BCS results in a tabular format for prioritization discussion. Final prioritization and BCS sheets to be provided following BCS review workshop. TASK 3.0 FIELD ASSESSMENT WORKPLAN 3.1 BCS and Assessment Criteria Review Workshop  Plan, organize and conduct three (3) Business Case Screening review workshops. Each workshop is assumed to last up to two hours and be conducted virtually. The three meetings will be broken down into the following three areas: WWTP and Field Station Electrical, WWTP Structural, and WWTP Pipelines. The WWTP structural meeting will be to review the results of Task 1.7 (No BCS sheets are included for WWTP structures). WSC project manager, assessment lead, project engineer and up to one additional key technical staff person is assumed to attend each meeting.  The purpose of these Workshops will be to: 23 (1) Review BCS results and recommendations and begin discussion of prioritization of field assessment and testing (2) Review draft Assessment Criteria TM and agree on assessment criteria. Deliverables: Meeting presentation materials, agenda, and minutes. Draft background document request form. 3.2 Develop Prioritized & Phased Field Assessment Plan  Develop field assessment plan broken down by asset type. Assessment plan to include the recommended field assessment efforts and tests to be performed on each asset, or group of similar assets.  Upon review of the District’s assets a preliminary estimate of number and type of assessments has been prepared for budgeting purposes: (1) Up to two standard assessment plans for the field stations electrical equipment. It is assumed 12-hrs will be spent to develop each plan. (2) Up to three assessment plans for the WWTP pipelines broken into groups by assessment type. It is assumed 16-hrs will be spent to develop each plan. The assessment types are assumed to be (1) Potholing/Coring (2) CCTV/manned inspections (3) Specialty inspections. (3) Up to two standard assessment plans for the WWTP electrical equipment. It is assumed 12-hrs will be spent to develop each plan. Deliverables: Draft and Final Field Assessment Plans in PDF format. Draft version will be provided a minimum of 1 week prior to the Assessment Plan Review Workshop. 3.3 Assessment Plan Review Workshop  Plan, organize and conduct Field Assessment Plan Workshop. WSC project manager and assessment leads will attend in person. Other staff will be called into the kickoff meeting as required. The purpose of the Workshop will be to: (1) Review Field Assessment plan including prioritizations, test recommendations, expected results, equipment requirements and District support efforts. (2) Confirm and modify the assessment plan based on District input and workshop collaboration. Deliverables: Meeting presentation materials, agenda, and minutes. 24 TASK ORDER NO. 1 ASSUMPTIONS  QA/QC will be performed throughout the BCS and planning process. Each deliverable will receive QC review prior to submission to the District. QC time for each deliverable is included within each task. QC program requirements and team QC coordination is included in this task order.  Project administration and coordination, and scheduling as required based upon progress and the project decisions is including in the project tasks and assumes a 6 month duration.  The project will be invoiced monthly and a progress report will be included with each invoice.  Assessment Team Coordination and Management is included in the scope of work for subtasks above.  Assets will be grouped and consolidated as appropriate to maximize efficiency in the BCS process. Grouping and consolidation will be performed with input from the District.  Field Assessment Plans will not include hourly work breakdowns or contracting/coordination with Specialty inspectors in Task Order No. 1. It is assumed that assessment piping plans will focus on critical process piping and each plan will be no more than five (5) pages including a site plan figure of asset locations included in the plan.  It is assumed that background data will be provided within 3-weeks of the kickoff meeting.  All deliverables will be provided electronically in portable document format (PDF) as required by the RFP.  All work will be performed on a time and materials, not to exceed basis. 25 TASK ORDER 1A (FUTURE PHASE 2) TASK 4.0 PRELIMINARY STRUCTURAL FIELD ASSESSMENTS, EVALUATIONS AND TESTING 4.1 WWTP Structural Evaluations  The following work will be completed for the ten WWTP Structures (Filter Building, Blower Building, RAS Pump Station, Emergency Pump Station, Material Storage, the repair shops, two Garages and two Maintenance Shops): (a) Perform condition assessment including field observations and analysis as follows: (i) A visual condition assessment of concrete deterioration (ii) Non-destructive testing for pH of concrete (iii) Qualitative evaluation of concrete via sounding (iv) An estimate of remaining useful life in as-is condition (v) Recommendations for repair, rehabilitation, or strengthening, defining those that are recommended for immediate action, short-term repair, or long-term rehabilitation or replacement, and those that require monitoring or maintenance to extend useful life (vi) Provide recommendations on next steps for structural analysis or assessment of structures, specifically, if ASCE Tier 1 or Tier 2 level analysis are recommended for any of the structures. (b) The findings, analysis, and conceptual-level recommendations will be presented in a draft and final technical memorandum. The draft TM will be reviewed in a virtual meeting with the District attended by up to three project team members. Deliverables: Draft and final Technical memorandum for Structural Evaluation findings, analysis and conceptual-level recommendations. 26 TASK 5.0 WWTP PIPELINES FIELD ASSESSMENTS, EVALUATIONS AND TESTING  Field Assessment, evaluations and testing base project scope and assumptions include field visits, field testing supervision and direction, and field documentation and photographs as well as review and interpretation of specialty assessment and testing results. The following activities are assumed for the scope of work. WSC will work with the District to prioritize field assessments and develop a plan for these activities which can be completed within the available budget. Optional task O.2 is also built into the scope of work to allot funding for contracting with specialty inspection services and contractors to facilitate assessments. This estimate is based on our review of District assets, assumed age, and our knowledge of assessment and testing methods. The final scope of the field assessments, testing and evaluations will be coordinated in the prioritized assessment plan to align with the District’s and Consultants budgets. (1) WWTP Pipelines (a) Assist the District with development and coordination of bypassing and assessment specialty services, as required. (b) Review CCTV videos, test results, and assessment results performed by specialty firms contracted directly with the District. (c) Convert results of field assessments into recommendations for condition scoring and identify recommended action items for District TASK 6.0 WWTP ELECTRICAL FIELD ASSESSMENTS, EVALUATIONS AND TESTING  Field Assessment, evaluations and testing base project scope and assumptions include field visits, field testing supervision and direction, and field documentation and photographs as well as review and interpretation of specialty assessment and testing results. The following activities are assumed for the scope of work. WSC will work with the District to prioritize field assessments and develop a plan for these activities which can be completed within the available budget. Optional task O.2 is also built into the scope of work to allot funding for contracting with specialty inspection services and contractors to facilitate assessments. This estimate is based on our review of District assets, assumed age, and our knowledge of assessment and testing methods. The final scope of the field assessments, testing and evaluations will be coordinated in the prioritized assessment plan to align with the District’s and Consultants budgets. (1) WWTP Electrical (a) Field assessment and visual observation and photos 27 (b) Equipment testing, results interpretation and analysis including potential transformer oil testing, thermal imaging, or cable tests TASK 7.0 SEWER STATIONS ELECTRICAL FIELD ASSESSMENTS, EVALUATIONS AND TESTING  Field Assessment, evaluations and testing base project scope and assumptions include field visits, field testing supervision and direction, and field documentation and photographs as well as review and interpretation of specialty assessment and testing results. The following activities are assumed for the scope of work. WSC will work with the District to prioritize field assessments and develop a plan for these activities which can be completed within the available budget. Optional task O.2 is also built into the scope of work to allot funding for contracting with specialty inspection services and contractors to facilitate assessments. This estimate is based on our review of District assets, assumed age, and our knowledge of assessment and testing methods. The final scope of the field assessments, testing and evaluations will be coordinated in the prioritized assessment plan to align with the District’s and Consultants budgets. (1) Sewer Field Station Electrical (a) Field assessment and visual observation and photos (b) Equipment testing, results interpretation and analysis including potential transformer oil testing, thermal imaging, or cable tests TASK 8.0 WATER STATIONS ELECTRICAL FIELD ASSESSMENTS, EVALUATIONS AND TESTING  Field Assessment, evaluations and testing base project scope and assumptions include field visits, field testing supervision and direction, and field documentation and photographs as well as review and interpretation of specialty assessment and testing results. The following activities are assumed for the scope of work. WSC will work with the District to prioritize field assessments and develop a plan for these activities which can be completed within the available budget. Optional task O.2 is also built into the scope of work to allot funding for contracting with specialty inspection services and contractors to facilitate assessments. This estimate is based on our review of District assets, assumed age, and our knowledge of assessment and testing methods. The final scope of the field assessments, testing and evaluations will be coordinated in the prioritized assessment plan to align with the District’s and Consultants budgets. (1) Water Field Station Electrical (a) Field assessment and visual observation and photos (b) Equipment testing, results interpretation and analysis including potential transformer oil testing, thermal imaging, or cable tests 28 Task 5-8 Deliverables: Results will be incorporated into Condition Assessment TMs for each asset area (WWTP Underground Piping, WWTP Electrical, Sewer Station Electrical, Water Station Electrical) TASK 9.0 CONDITION ASSESSMENT TECHNICAL MEMORANDUMS 9.1 Condition Assessment TMs  Our team will submit a draft and final condition assessment TM for each of the five asset types. TM will include a summary of field activities performed, results from assessment and testing and recommendations for next steps based on field assessment findings.  GIS updates for the WWTP underground piping will be included in the WWTP underground piping TM. GPS coordinates or survey information will be provided and captured by others.  Updates to single line diagrams will be included in the appropriate electrical assessment TMs. It is assumed that up to 6 single line diagrams will be updated and that existing AutoCAD files are available for update and modification. Deliverables: Draft and Final Condition Assessment TM for each of the 5 asset areas (Sewer Field Station Electrical, Water Field Station Electrical, WWTP Underground Piping, WWTP Structural, WWTP Electrical) 9.2 Condition Assessment TM Review Workshops  Plan, organize and conduct up to five condition assessment TM review workshop. WSC project manager and assessment leads will attend in person. Other staff will be called into each review meeting as required. The purpose of these Workshops will be to: (1) Review Field Assessment findings and results (2) Collaborate on potential next steps and identify potential alternatives for assets Deliverables: Meeting presentation materials, agenda, and minutes. TASK 10.0 ALTERNATIVES DEVELOPMENT 10.1 Alternatives Analysis and Prioritization  Alternatives analysis will include the following items for each asset type (1) Cost estimates (2) Life cycle estimates (limited use, only when applicable for select assets) (3) Development of alternatives that comply with Assessment Criteria TM. Alternatives will be provided with PDF edit redlines of record drawings with clear annotations and will consider pros/cons, cost estimates and life cycle analyses when appropriate. (4) Alternative analysis for assets will be grouped as much as possible and focused on high priority assets. Assumes that the top 25 assets/asset groups will have alternatives analysis performed. 29 10.2 Alternatives Analysis TMs  Our team will submit a draft and final alternatives analysis TM for each of the 5 asset types. TM will include alternatives criteria, alternatives analysis including pro/con evaluation, capital and life cycle cost evaluation (when appropriate) and recommended alternative details.  Recommended projects will be prioritized by the highest need/risk in the draft TMs. Final TM  Deliverables: Draft and Final Alternatives Analysis TM for each of the 5 asset areas (Sewer Field Station Electrical, Water Field Station Electrical, WWTP Underground Piping, WWTP Structural, WWTP Electrical) 10.3 Alternatives Analysis TM Review Workshops  Plan, organize and conduct up to five condition assessment TM review workshop. WSC project manager and assessment leads will attend in person. Other staff will be called into the review meeting as required. The purpose of these Workshops will be to: (1) Review Alternative Analysis findings and results Deliverables: Meeting presentation materials, agenda, and minutes. OPTIONAL TASK 1.0 OPTIONAL FUTURE TASKS O1.1 Full Seismic Assessment  Optional Task to complete an ASCE 41 Tier 1 seismic analysis for each of the 12 WWTP structures to identify deficiencies. Seismic assessment includes the development of a finite element model analysis for each structure modeling the expected behavior in a seismic event.  The evaluation codes for the seismic analysis would include the current governing codes for seismic loads, rehabilitation and retrofit of existing structures, and hydrodynamic loads (for water containing structures). These are the CBC 2019, ASCE 7-16, ASCE 41-13, ACI 350-06, and ACI 350.3-06.  This optional task may be executed for individual or all 12 structures pending the condition assessment findings as recommended by the structural engineer. The allocation of the budget for each structure is different and will be determined when structures are selected for full analysis.  Material properties would be assumed based on era of construction or obtained from record drawings/documents. Deliverables: Analysis results will be provided for structures requested. 30 O1.2 Specialty Inspection Subcontracting  Our team has reserved budget for contracting and coordinating with specialty contractors if the District prefers. Otherwise, this allotment of budget can be used by the District to directly contract with specialty inspection contractors that are selected in the project. 31 South Tahoe Public Utility DistrictEngineering Services for WWTP and Field Stations Condition AssessmentCost Proposal12/29/2020PIC and QA/QCPipelines LeadField Station Assessment LeadProject Manager/WWTP Assessment LeadProject EngineerProject Accountant/AdminWSC Labor HoursWSC Labor FeeExpensesWSC Fee Labor Fee Total FeeJoshua Reynolds Scott DurenJeffery LawrenceRobert Natoli Susan SchlangenBilling rates, $/hr$280$250$250$240$180$1451Kickoff and Data Collection1.1Virtual Kickoff Workshop and Preliminary Site Visit241416624410,270$ 400$ 10,670$ 3,397$ 14,067$ 1.2Progress Meetings41262245,250$ 200$ 5,450$ 356$ 5,806$ 1.3Background Data Request and Review246824449,300$ 400$ 9,700$ 4,098$ 13,798$ 1.4District Staff Interviews68816388,300$ 300$ 8,600$ 3,715$ 12,315$ SUBTOTAL4 14 32 44 52 4 150 33,120$ 1,300$ 34,420$ 11,566$ 45,986$ 2Business Case Screenings2.1Develop Assessment Criteria4612122446213,400$ 500$ 13,900$ 2,655$ 16,555$ 2.2Business Case Screenings420202480415231,860$ 1,300$ 33,160$ 16,410$ 49,570$ SUBTOTAL8 26 32 36 104 8 214 45,260$ 1,800$ 47,060$ 19,066$ 66,126$ 3Field Assessment Workplan3.1BCS and Assessment Criteria Review Workshop64682265,670$ 200$ 5,870$ 3,190$ 9,060$ 3.2Develop Prioritized & Phased Field Assessment Plan4816164028618,450$ 700$ 19,150$ 11,343$ 30,493$ 3.3Assessment Plan Review Workshop44682245,170$ 200$ 5,370$ 2,610$ 7,980$ SUBTOTAL4 18 24 28 56 6 136 29,290$ 1,100$ 30,390$ 17,143$ 47,533$ COLUMN TOTALS 16 58 88 108 212 18 500 107,670$ 4,200$ 111,870$ 47,775$ 159,645$ Task No. Task DescriptionWSCHDRALL FIRMS32 ID Task Name Duration Start Finish 1 Task Order No. 1 131 days Thu 1/7/21 Thu 7/8/21 2 Notice to Proceed 0 days Thu 1/7/21 Thu 1/7/21 3 Background Data Request 6 days Thu 1/7/21 Thu 1/14/21 4 Kickoff Workshop and Site Visit 0 days Thu 1/14/21 Thu 1/14/21 5 District provision of Background Data 15 days Fri 1/15/21 Thu 2/4/21 6 Background Data Review 5 days Fri 2/5/21 Thu 2/11/21 7 District Staff Interviews 5 days Fri 1/15/21 Thu 1/21/21 8 Develop Assessment Criteria 15 days Fri 2/5/21 Thu 2/25/21 9 Submit Draft Assessment Criteria TM 0 days Thu 2/25/21 Thu 2/25/21 10 Assessment Criteria District Review 15 days Fri 2/26/21 Thu 3/18/21 11 Business Case Screenings 45 days Fri 3/19/21 Thu 5/20/21 12 Finalize Assessment Criteria TM 10 days Fri 3/19/21 Thu 4/1/21 13 Submit Final Assessment Criteria TM 0 days Thu 4/1/21 Thu 4/1/21 14 Business Case Screening Development 20 days Fri 3/19/21 Thu 4/15/21 15 Submit Draft BCS 0 days Thu 4/15/21 Thu 4/15/21 16 Business Case Screenings District Review 15 days Fri 4/16/21 Thu 5/6/21 17 Electrical BCS and Criteria Review Workshop 0 days Fri 4/30/21 Fri 4/30/21 18 Pipeline BCS and Criteria Review Workshop 0 days Mon 5/3/21 Mon 5/3/21 19 Finalize BCS based on Workshop input 10 days Fri 5/7/21 Thu 5/20/21 20 Develop Field Assessment Plans 15 days Fri 5/14/21 Thu 6/3/21 21 Field Assessment Plans District Review Period 15 days Fri 6/4/21 Thu 6/24/21 22 Assessment Plan Workshop 0 days Thu 6/24/21 Thu 6/24/21 23 Finalize Assessment Plans / Scope Task Order No. 210 days Fri 6/25/21 Thu 7/8/21 24 Task Order No. 1A (Future Phase 2)215 days Fri 7/9/21 Thu 5/5/22 25 WWTP Structures Field Evaluation and Analysis 70 days Fri 7/9/21 Thu 10/14/21 31 Field Assessment, Evaluation, and Testing 80 days Fri 7/9/21 Thu 10/28/21 38 Draft Condition Asssessment TMs 75 days Fri 8/6/21 Thu 11/18/21 44 Condition Assessment Review Workshops 60 days Thu 8/26/21 Thu 11/18/21 50 Final Condition Asssessment TMs 75 days Fri 8/27/21 Thu 12/9/21 56 Draft Alternatives Analysis TMs 90 days Fri 12/10/21 Thu 4/14/22 63 Alternatives Analysis Review Workshops 40 days Thu 2/17/22 Thu 4/14/22 69 Final Alternatives Analysis TMs 55 days Fri 2/18/22 Thu 5/5/22 1/7 1/14 2/25 4/1 4/15 4/30 5/3 6/24 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Qtr 1, 2021 Qtr 2, 2021 Qtr 3, 2021 Qtr 4, 2021 Qtr 1, 2022 Qtr 2, 2022 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 South Tahoe Public Utility District Wastewater Treatment Plant and Field Stations Condition Assessment Date: Tue 12/29/20 33 805 Aerovista Place, Suite 201, San Luis Obispo, CA 93401 www.expectwsc.com 2020 Classifications and Rates Labor Classification Hourly Rate Engineers / Project Managers / Planners / Hydrogeologists Engineering Intern $115 Assistant $135 Staff I $145 Staff II $155 Staff III $165 Associate I $180 Associate II $190 Associate III $200 Senior I $220 Senior II $230 Senior III $240 Principal I $250 Principal II $280 Principal III $305 Outreach and Communications Communications Support I $120 Communications Support II $140 Communications Support III $160 Outreach Specialist/Facilitator I $175 Outreach Specialist/Facilitator II $220 Outreach Specialist/Facilitator III $265 CAD Design Services Technician/Designer I $120 Technician/Designer II $135 Technician/Designer III $155 Inspection Services Inspector I $125 Inspector II $140 Inspector III $165 Inspector (Prevailing Wage) $170 Administrative Services Administration/Clerical I $120 Administration/Clerical II $130 Administration/Clerical III $145 10% mark-up on direct expenses; 15% mark-up for sub-contracted services Standard mileage rate $0.57 per mile (or current Federal Mileage Reimbursement Rate) Airplane mileage rate $1.27 per mile (or current Federal Airplane Mileage Reimbursement Rate) Rates are subject to revision as of January 1 each year. 5% mark-up for sub-contracted services 34 John Thiel Page 2 January 7, 2021 BOARD AGENDA ITEM 7b TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Department of Energy, Connected Communities Grant REQUESTED BOARD ACTION: Authorize the District to join the City of South Lake Tahoe and other community partners in the submittal of a Concept Paper to the Department of Energy for a potential Connected Communities Grant. DISCUSSION: The District has been invited by City of South Lake Tahoe (City) to partner with the City and other area agencies in pursuing a Department of Energy (DOE) funding opportunity in the form of a Connected Communities grant. This DOE program includes $65 million in funding to help develop grid-interactive efficient building communities nationwide. Staff understands that this grant could assist the District in funding current and future Capital Improvement Plan (CIP) projects to improve system efficiency and cost effectiveness, and including lower power costs and increased reliability. DOE will be awarding project grants from $3 to $7 million to demonstrate how groups of buildings can reliably and cost-effectively use energy efficiency, smart technology, and distributed energy resources (solar generation, electric vehicles, etc.). The City is proposing to submit a Concept Paper consisting of eight public and for-benefit entities that use energy efficiency and renewable energy solutions to increase grid resilience and reliability. Stakeholders include the City, South Tahoe Public Utility District, Lake Tahoe Unified School District, Lake Tahoe Community College, El Dorado County, South Tahoe Refuse, Barton Hospital, and Sugar Pine Village. The DOE grant process starts with a Concept Paper (attached), where approved projects will be eligible to submit a full application. This is currently a low commitment stage, as it is preliminary to any formal grant application submission. There is no continuing obligation to the District. General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 35 John Thiel Page 2 January 7, 2021 Time is of the essence at this point and the City has requested that we provide a response to them by Friday, January 8, 2021. This will allow the DOE to review the Concept Paper and hopefully invite the South Shore partnership to submit a full application for consideration. Should this occur, additional District resources would be required to develop a full application. Therefore, before any further commitments, staff would bring this item back to the Board for review and approval. SCHEDULE: Upon Board approval COSTS: None. ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Concept Paper for DOE Connected Communities Grant process ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 36 South Tahoe Zero Energy/Zero Carbon District The South Tahoe Zero Energy District (STZED) is a Connected Community project, composed of eight potential public and for-benefit entities in South Lake Tahoe: City of South Lake Tahoe, South Tahoe Public Utility District (STPUD), Lake Tahoe Unified School District (LTUSD), Lake Tahoe Community College (LTCC), El Dorado County, South Tahoe Refuse (STR), Barton Hospital, and Sugar Pine Village (planned mixed-use, residential housing in South Lake Tahoe). The STZED endeavors to achieve 100% local, renewable energy for all participating entities by 2025, in a way that: • Creates a clean, resilient, more affordable, and equitable electricity system that deeply decarbonizes South Lake Tahoe buildings • Saves money for local residents, ratepayers and public institutions, with a goal of reducing energy bills to monthly fixed service charges through community-owned projects • Increases grid resilience, reliability & backup power to sustain critical community needs, while minimizing disruption from upstream power disruptions • Maximizes grid efficiency by reducing transmission distances and line losses, flattening peak demand and demand spikes, and reducing need for additional peak generating capacity and related costs including upgrading of transmission and distribution upgrades • Manages and shifts loads to align with generation from local renewable sources (load/demand flexibility and response). • Models state of the art energy efficiency, electrification, load flexibility and renewable energy solutions in a high alpine environment, in a way that can be scaled and replicated throughout the Lake Tahoe Basin, and the country. • Creates more comfortable buildings • Collects, measures and analyzes data to demonstrate the ability of the STZED to reduce and shift load, and to generate renewable energy as close as possible to those loads (with a goal of 100% local generation). • Employs hundreds of local workers in new, healthy, livable wage green jobs The South Tahoe Zero Energy District will share and coordinate resources, strategies, operations, technologies, products, services, expertise, and staffing to achieve zero net energy for all existing and new buildings in its combined portfolio. The STZED will work in partnership with industry energy providers (such as Core Construction and ProStar for utilization of PPA financing models for efficiency/electrification/load flexibility/energy management/renewables implementation), and with guidance from research and governmental institutions (including the DOE’s Zero Energy District Accelerator, Rocky Mountain Institute, and University of Nevada-Reno). The foundation for achieving a Zero Energy District will be maximum deployment of grid- interactive building energy efficiency (i.e. setting beyond Title 24 energy-efficiency levels of 37 20%–40% for individual buildings), electrification measures (for transportation, as well as electrification of air/water heating & cooling systems), load flexibility, demand response, and energy management systems. These measures will be paired with onsite renewable energy generation sized to offset 100% of net building energy use wherever adequate solar potential exists. Where there are groups of contiguous buildings with solar potential, aggregated net metering will be used to create Zero Energy Clusters throughout the District, where onsite solar energy offsets the cumulative energy use of buildings in the cluster. Where feasible, battery energy storage will be paired with onsite solar generation to meet energy demands of individual buildings and Zero Energy Clusters at all time periods, creating a network of clean energy, grid-connected community microgrids. Inclusion of battery energy storage and microgrid systems will be prioritized where power reliability is crucial, including for water pumping, emergency services, and housing for vulnerable residents. To maximize utilization of lower-cost solar resources, and to minimize utilization of grid energy, the STZED will deploy an array of load/demand response and flexibility approaches that are designed to maximize energy consumption during solar producing hours, and to minimize energy consumption during non-solar producing hours. These approaches will include managed EV charging, air source air and water heating, deployment of smart devices (including smart thermostats, smart meters, smart water heating, and internet-connected appliances), integrated building energy planning, modeling and management tools & systems, and time of use incentives (i.e. charge during solar production hours). The STZED will hire an energy manager to optimize building and Zero Energy Cluster-level Energy/Load Management Systems, including integration among and coordination with all participating jurisdictions. The Energy Manager will install the hardware, software and communications necessary to make buildings grid interactive. This approach will build upon an existing pilot project at the City of South Lake Tahoe’s Public Works campus, wherein Core Construction and ProStar are designing a City-owned Zero Energy Cluster that will offset all net energy used by five contiguous public works buildings, following deployment of energy efficiency, electrification and energy management system measures. Two new buildings planned for construction in 2022 and 2024 – the City of South Lake Tahoe Recreation Center, and Sugar Pine Village, will be designed and constructed as demonstration Zero Energy buildings through the STZED Connected Community project. Energy supply needs for the STZED not satisfied through onsite generation will be achieved through excess generation on Zero Energy Cluster sites that have strong solar attributes, given regulatory permission. The STZED will align energy needs of buildings in the District that lack solar generating capacity with the excess generation from the nearest Zero Energy Cluster to minimize line losses, thereby maximizing grid efficiency by locating renewable generating sources as close to loads as possible. 38 Net energy needs not met onsite or by nearby Zero Energy Clusters, will be achieved through participation in shared renewable energy projects located within the Zero Energy District, including sites previously evaluated on the grounds of STZED partners, STPUD and the City of South Lake Tahoe, pending regulatory permission. These project sites will be designed with a mix of solar, battery energy storage, and/or wood energy (biomass) to meet net energy needs (total energy use of all buildings less total onsite generation), with careful planning conducted to optimize energy load shapes and peak load reductions to align with shared renewable site generation. Liberty Utilities will be consulted regarding any needed interconnection studies, limitations, and costs, energy data collection and load forecasting, utilization of incentive programs, along with tariff and other regulatory changes needed to accommodate STZED goals. Through its network of Grid-Interactive Efficient buildings and strategically deployed Distributed Energy Resources (DERs), the South Tahoe Zero Energy District will create a substation-level community clean energy system that aims to meet all energy needs of the STZED entities at all time periods, obviating the need for import of fossil energy from the NV Energy grid during non-solar generating hours. This connected community clean energy system will increase the resilience of the South Lake Tahoe distribution grid, providing power reliability for critical water pumping and delivery, health care delivery and other vital community infrastructure needs provided by STZED partners. The STZED will be designed to be scaled and replicated, particularly in similar high alpine and rural environments. The STZED will lay the foundation for all properties in the City of South Lake Tahoe to be powered by locally-generated, renewable sources of energy in a community clean energy microgrid by 2030. 39 BOARD AGENDA ITEM 7c TO: Board of Directors FROM: Melonie Guttry, Executive Services Manager/Board Clerk MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Election of Board Officers REQUESTED BOARD ACTION: Elect a Board President for 2021 Calendar Year DISCUSSION: This election is held in accordance with Board Policy 2050-1. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A _____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 40 BOARD AGENDA ITEM 7d TO: Board of Directors FROM: Melonie Guttry, Executive Services Manager/Board Clerk MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Election of Board Officers REQUESTED BOARD ACTION: Elect a Board Vice President for 2021 Calendar Year DISCUSSION: This election is held in accordance with Board Policy 2050-1. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A _____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 41 PAYMENT OF CLAIMS Payroll 12/15/20 512,367.73 Payroll 12/29/20 500,325.63 Total Payroll 1,012,693.36 ADP & Insight eTools 4,937.60 AFLAC/WageWorks claims and fees 654.59 BBVA Compass Bank 0.00 CalPERS - other 1,000.00 Cal Bank & Trust fiscal agent fees 58,385.26 California SWRCB SRF loan payments 471,282.79 CDS - health care payments 17,465.16 Total Vendor EFT 553,725.40 Accounts Payable Checks-Sewer Fund 569,688.05 Accounts Payable Checks-Water Fund 175,845.28 Total Accounts Payable Checks 745,533.33 Utility Management Refunds 11,289.07 Total Utility Management Checks 11,289.07 Grand Total 2,323,241.16 Payroll EFTs & Checks 12/15/2020 12/29/2020 EFT CA Employment Taxes & W/H 22,260.28 21,506.45 EFT Federal Employment Taxes & W/H 95,645.70 89,398.52 EFT CalPERS Contributions 77,310.69 78,908.56 EFT Empower Retirement-Deferred Comp 24,320.90 23,281.23 EFT Stationary Engineers Union Dues 2,637.22 0.00 EFT CDHP Health Savings (HSA)5,047.26 5,047.04 EFT Retirement Health Savings 0.00 0.00 EFT United Way Contributions 66.00 66.00 EFT Employee Direct Deposits 284,712.61 281,885.68 CHK Employee Garnishments 232.15 232.15 CHK Employee Paychecks 134.92 0.00 Total 512,367.73 500,325.63 FOR APPROVAL January 7, 2021 42 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 43721 - ACWA/JPIA 0658775 ACWA Medical/Vision Insurance Payable Paid by Check #105687 12/04/2020 01/21/2021 01/31/2021 01/07/2021 232,993.37 Vendor 43721 - ACWA/JPIA Totals Invoices 1 $232,993.37 Vendor 48136 - AHERN RENTALS 22881309-001 Shop Supplies Paid by Check #105688 12/09/2020 01/07/2021 12/31/2020 01/07/2021 50.71 Vendor 48136 - AHERN RENTALS Totals Invoices 1 $50.71 Vendor 48605 - AIRGAS USA LLC 9106346841 Field, Shop & Safety Supplies Inventory Paid by Check #105689 10/21/2020 01/07/2021 12/31/2020 01/07/2021 269.86 9107618374 Field, Shop & Safety Supplies Inventory Paid by Check #105689 12/01/2020 01/07/2021 12/31/2020 01/07/2021 270.77 Vendor 48605 - AIRGAS USA LLC Totals Invoices 2 $540.63 Vendor 49525 - MARTHA AKROP 2222122 Clothes Washer Rebate Program Paid by Check #105690 12/08/2020 01/07/2021 12/31/2020 01/07/2021 200.00 Vendor 49525 - MARTHA AKROP Totals Invoices 1 $200.00 Vendor 48684 - ALLIED ELECTRONICS INC 9013590029 Primary Equipment Paid by Check #105691 12/03/2020 01/07/2021 12/31/2020 01/07/2021 2,294.44 9013602743 Pump Stations Paid by Check #105691 12/07/2020 01/07/2021 12/31/2020 01/07/2021 383.40 9013629680 Primary Equipment Paid by Check #105691 12/11/2020 01/07/2020 12/31/2020 01/07/2021 3,390.12 Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 3 $6,067.96 Vendor 43949 - ALPEN SIERRA COFFEE 214104 Office Supply Issues Paid by Check #105692 12/08/2020 01/07/2021 12/31/2020 01/07/2021 89.00 214105 Office Supply Issues Paid by Check #105692 12/08/2020 01/07/2021 12/31/2020 01/07/2021 67.42 214276 Office Supply Issues Paid by Check #105692 12/15/2020 01/07/2021 12/31/2020 01/07/2021 89.00 214277 Office Supply Issues Paid by Check #105692 12/15/2020 01/07/2021 12/31/2020 01/07/2021 44.25 214430 Office Supply Issues Paid by Check #105692 12/22/2020 01/07/2021 12/31/2020 01/07/2021 89.00 214431 Office Supply Issues Paid by Check #105692 12/22/2020 01/07/2021 12/31/2020 01/07/2021 44.25 Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 6 $422.92 Vendor 44580 - ARAMARK UNIFORM & CAREER APPAREL GRP INC 1102454695 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 84.67 1102454696 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 87.19 1102454697 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 79.44 1102454698 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 100.51 1102454699 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 42.02 1102454700 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 21.17 1102454701 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 119.09 1102454702 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 101.71 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 1 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 43 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 1102454703 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 21.71 1102454704 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 8.36 1102454705 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 13.34 1102454706 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 15.14 1102454707 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 17.98 1110087873 Uniform Payable Paid by Check #105693 11/24/2020 01/07/2021 11/30/2020 01/07/2021 (114.60) 1102460260 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 84.67 1102460268 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 87.19 1102460274 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 79.44 1102460287 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 100.51 1102460298 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 42.02 1102460306 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 21.17 1102460310 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 4.49 1102460321 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 101.71 1102460334 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 21.71 1102460342 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 8.36 1102460347 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 13.34 1102460352 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 15.14 1102460355 Uniform Payable Paid by Check #105694 12/08/2020 01/07/2021 12/30/2020 01/07/2021 17.98 1102463868 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 84.67 1102463875 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 87.19 1102463885 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 79.44 1102463895 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 100.51 1102463901 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 42.02 1102463905 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 21.17 1102463911 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 4.49 1102463917 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 101.71 1102463922 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 21.71 1102463926 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 8.36 1102463931 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 13.34 1102463936 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 15.14 1102463940 Uniform Payable Paid by Check #105695 12/15/2020 01/07/2021 12/31/2020 01/07/2021 17.98 1102467533 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 84.67 1102467538 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 87.19 1102467548 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 79.44 1102467555 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 100.51 1102467563 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 42.02 1102467569 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 21.17 1102467576 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 4.49 1102467584 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 101.71 1102467594 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 21.71 1102467598 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 8.36 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 2 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 44 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 1102467602 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 13.34 1102467604 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 15.14 1102467606 Uniform Payable Paid by Check #105696 12/22/2020 01/07/2020 12/31/2020 01/07/2021 17.98 Vendor 44580 - ARAMARK UNIFORM & CAREER APPAREL GRP INC Totals Invoices 53 $2,390.92 Vendor 48000 - AT&T/CALNET 3 DECEMBER2020 TELEPHONE Paid by Check #105697 12/23/2020 01/07/2021 12/31/2020 01/07/2021 1,688.82 Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $1,688.82 Vendor 48974 - FRANCISCO AVINA COLLSYSMAINTG2 Dues - Memberships - Certification Paid by Check #105698 12/01/2020 01/07/2021 12/31/2020 01/07/2021 96.00 Vendor 48974 - FRANCISCO AVINA Totals Invoices 1 $96.00 Vendor 11800 - BARTON HEALTHCARE SYSTEM 122/123-82716 Safety Equipment - Physicals Paid by Check #105699 12/21/2020 01/07/2021 12/31/2020 01/07/2021 994.00 Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $994.00 Vendor 44109 - BB&H BENEFIT DESIGNS 52336 Contractual Services Paid by Check #105700 12/03/2020 01/07/2021 12/31/2020 01/07/2021 232.00 Vendor 44109 - BB&H BENEFIT DESIGNS Totals Invoices 1 $232.00 Vendor 49419 - BEND GENETICS LLC ST2010 Monitoring Paid by Check #105701 12/09/2020 01/07/2021 12/31/2020 01/07/2021 225.00 ST2011 Monitoring Paid by Check #105701 12/16/2020 01/07/2021 12/31/2020 01/07/2021 225.00 Vendor 49419 - BEND GENETICS LLC Totals Invoices 2 $450.00 Vendor 45009 - BENTLY AGROWDYNAMICS 201056 Biosolid Disposal Costs Paid by Check #105702 09/03/2020 01/07/2021 12/31/2020 01/07/2021 1,511.25 201158 Biosolid Disposal Costs Paid by Check #105702 09/09/2020 01/07/2021 12/31/2020 01/07/2021 1,491.30 201289 Biosolid Disposal Costs Paid by Check #105702 09/15/2020 01/07/2021 12/31/2020 01/07/2021 1,511.55 201498 Biosolid Disposal Costs Paid by Check #105702 09/23/2020 01/07/2021 12/31/2020 01/07/2021 1,299.75 201639 Biosolid Disposal Costs Paid by Check #105702 09/26/2020 01/07/2021 12/31/2020 01/07/2021 1,568.10 201887 Biosolid Disposal Costs Paid by Check #105702 10/06/2020 01/07/2021 12/31/2020 01/07/2021 1,433.25 202097 Biosolid Disposal Costs Paid by Check #105702 10/14/2020 01/07/2021 12/31/2020 01/07/2021 1,405.05 202382 Biosolid Disposal Costs Paid by Check #105702 10/27/2020 01/07/2021 12/31/2020 01/07/2021 1,447.50 202425 Biosolid Disposal Costs Paid by Check #105702 10/27/2020 01/07/2021 12/31/2020 01/07/2021 1,480.80 202648 Biosolid Disposal Costs Paid by Check #105702 11/04/2020 01/07/2021 12/31/2020 01/07/2021 1,237.35 202792 Biosolid Disposal Costs Paid by Check #105702 11/09/2020 01/07/2021 12/31/2020 01/07/2021 1,265.85 203336 Biosolid Disposal Costs Paid by Check #105702 12/14/2020 01/07/2021 12/31/2020 01/07/2021 1,477.65 203450 Biosolid Disposal Costs Paid by Check #105702 12/22/2020 01/07/2021 12/31/2020 01/07/2021 1,014.30 Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 13 $18,143.70 Vendor 48291 - BEST BEST & KRIEGER LLP Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 3 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 45 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 890077 Legal-Regular Paid by Check #105703 11/06/2020 01/07/2021 12/31/2020 01/07/2021 130.40 891779 Legal Services Paid by Check #105703 12/01/2020 01/07/2021 12/31/2020 01/07/2021 3,423.00 Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 2 $3,553.40 Vendor 49488 - BLAISDELLS BUSINESS PRODUCTS 1566993-0 Janitorial Supplies Inventory Paid by Check #105704 11/17/2020 01/07/2021 12/31/2020 01/07/2021 67.32 1559464-0 Janitorial Supplies Inventory Paid by Check #105704 12/10/2020 01/07/2021 12/31/2020 01/07/2021 217.22 Vendor 49488 - BLAISDELLS BUSINESS PRODUCTS Totals Invoices 2 $284.54 Vendor 43828 - BLUE RIBBON TEMP PERSONNEL 8684 Contractual Services Paid by Check #105705 12/04/2020 01/07/2021 12/31/2020 01/07/2021 212.10 8756 Contractual Services Paid by Check #105705 12/11/2020 01/07/2021 12/31/2020 01/07/2021 339.36 8757 Contractual Services Paid by Check #105705 12/11/2020 01/07/2021 12/31/2020 01/07/2021 687.40 8758 Contractual Services Paid by Check #105705 12/11/2020 01/07/2021 12/31/2020 01/07/2021 1,076.80 8759 Contractual Services Paid by Check #105705 12/11/2020 01/07/2021 12/31/2020 01/07/2021 773.33 8760 Contractual Services Paid by Check #105705 12/11/2020 01/07/2021 12/31/2020 01/07/2021 1,173.76 8826 Contractual Services Paid by Check #105705 12/18/2020 01/07/2020 12/31/2020 01/07/2021 367.64 8827 Contractual Services Paid by Check #105705 12/18/2020 01/07/2021 12/31/2020 01/07/2021 687.40 8828 Contractual Services Paid by Check #105705 12/18/2020 01/07/2020 12/31/2020 01/07/2021 1,076.80 8829 Contractual Services Paid by Check #105705 12/18/2020 01/07/2020 12/31/2020 01/07/2021 1,117.03 Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 10 $7,511.62 Vendor 42978 - BROWNSTEIN HYATT 825564 November 2020 Legal Services Paid by EFT #36 12/08/2020 01/07/2020 12/31/2020 01/07/2021 30,286.50 Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $30,286.50 Vendor 44730 - BSK ASSOCIATES SD05342 Monitoring Paid by Check #105706 12/15/2020 01/07/2021 12/31/2020 01/07/2021 540.00 Vendor 44730 - BSK ASSOCIATES Totals Invoices 1 $540.00 Vendor 48681 - CADENCE TEAM LLC 2727 Service Contracts Paid by Check #105707 12/18/2020 01/07/2021 12/31/2020 01/07/2021 9,507.00 Vendor 48681 - CADENCE TEAM LLC Totals Invoices 1 $9,507.00 Vendor 43202 - CAPIO 11496 Dues - Memberships - Certification Paid by Check #105708 12/12/2020 01/07/2021 01/07/2021 01/07/2021 275.00 Vendor 43202 - CAPIO Totals Invoices 1 $275.00 Vendor 13230 - CAROLLO ENGINEERS 0193655 Upper Truckee Sewer PS Rehab Paid by Check #105709 12/14/2020 01/07/2021 12/31/2020 01/07/2021 43,519.85 Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $43,519.85 Vendor 48014 - CDS GROUP HEALTH Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 4 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 46 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 00000792 Dental Self Insurance Paid by Check #105710 11/18/2020 01/07/2021 12/31/2020 01/07/2021 713.00 Vendor 48014 - CDS GROUP HEALTH Totals Invoices 1 $713.00 Vendor 48406 - CHARTER BUSINESS DECEMBER2020 TELEPHONE Paid by Check #105711 12/13/2020 01/07/2021 12/31/2020 01/07/2021 238.49 Vendor 48406 - CHARTER BUSINESS Totals Invoices 1 $238.49 Vendor 40512 - CODALE ELECTRIC SUPPLY S7254327.001 Biosolids Equipment - Building Paid by Check #105712 12/18/2020 01/07/2021 12/31/2020 01/07/2021 5,287.26 Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $5,287.26 Vendor 49511 - CORWIN FORD RENO 8994 Automotive Paid by Check #105713 11/13/2020 01/07/2021 12/31/2020 01/07/2021 35.37 Vendor 49511 - CORWIN FORD RENO Totals Invoices 1 $35.37 Vendor 49531 - WILLIAM COX 2382113 Clothes Washer Rebate Program Paid by Check #105714 12/07/2020 01/07/2021 12/31/2020 01/07/2021 200.00 Vendor 49531 - WILLIAM COX Totals Invoices 1 $200.00 Vendor 42897 - CWEA IDELL21 Dues - Memberships - Certification Paid by Check #105716 12/01/2020 01/07/2021 01/07/2021 01/07/2021 94.00 2021 MEMBERSHIPS Dues - Memberships - Certification Paid by Check #105715 01/01/2021 01/07/2021 01/07/2021 01/07/2021 6,144.00 Vendor 42897 - CWEA Totals Invoices 2 $6,238.00 Vendor 48289 - DIY HOME CENTER 6638 Supplies Paid by Check #105717 11/25/2020 01/07/2021 12/31/2020 01/07/2021 38.12 6925 Buildings Paid by Check #105717 12/09/2020 01/07/2021 12/31/2020 01/07/2021 5.60 6948 Small Tools Paid by Check #105717 12/10/2020 01/07/2021 12/31/2020 01/07/2021 70.41 6957/21 Office Supplies Paid by Check #105717 12/10/2020 01/07/2021 12/31/2020 01/07/2021 29.06 7046 Shop Supplies Paid by Check #105717 12/15/2020 01/07/2021 12/31/2020 01/07/2021 18.40 Vendor 48289 - DIY HOME CENTER Totals Invoices 5 $161.59 Vendor 12350 - DOI/BLM 2021005115 Regulatory Operating Permits Paid by Check #105718 11/16/2020 01/07/2021 01/07/2021 01/07/2021 4,700.00 Vendor 12350 - DOI/BLM Totals Invoices 1 $4,700.00 Vendor 48305 - DOMENICHELLI & ASSOCIATES 2020-6 Contractual Services Paid by Check #105719 12/09/2020 01/07/2021 12/31/2020 01/07/2021 920.00 Vendor 48305 - DOMENICHELLI & ASSOCIATES Totals Invoices 1 $920.00 Vendor 43649 - DOUGLAS DISPOSAL 2202781 Refuse Disposal Paid by Check #105720 12/01/2020 01/07/2021 12/31/2020 01/07/2021 26.20 Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $26.20 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 5 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 47 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 40866 - EL DORADO COUNTY IN0114944 Regulatory Operating Permits Paid by Check #105721 07/01/2020 01/07/2021 12/31/2020 01/07/2021 306.00 IN0114951 Regulatory Operating Permits Paid by Check #105721 07/01/2020 01/07/2021 12/31/2020 01/07/2021 306.00 Vendor 40866 - EL DORADO COUNTY Totals Invoices 2 $612.00 Vendor 43142 - EL DORADO ROOFING INC 2797 Roof repl, David Ln Booster Station Paid by Check #105722 12/17/2020 01/07/2021 12/31/2020 01/07/2021 6,452.00 Vendor 43142 - EL DORADO ROOFING INC Totals Invoices 1 $6,452.00 Vendor 44263 - ENS RESOURCES INC 2757 Contractual Services Paid by Check #105723 12/06/2020 01/07/2020 12/31/2020 01/07/2021 7,300.00 Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $7,300.00 Vendor 44032 - ENVIRONMENTAL EXPRESS 1000627447 Laboratory Supplies Paid by Check #105724 12/01/2020 01/07/2021 12/31/2020 01/07/2021 743.55 Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $743.55 Vendor 47898 - ETS 8518 Monitoring Paid by Check #105725 12/10/2020 01/07/2021 12/31/2020 01/07/2021 1,300.50 Vendor 47898 - ETS Totals Invoices 1 $1,300.50 Vendor 18550 - EUROFINS EATON ANALYTICAL INC L0543382 Monitoring Paid by Check #105726 11/26/2020 01/07/2021 12/31/2020 01/07/2021 300.00 L0546152 Monitoring Paid by Check #105726 12/15/2020 01/07/2021 12/31/2020 01/07/2021 35.00 L0546608 Monitoring Paid by Check #105726 12/18/2020 01/07/2021 12/31/2020 01/07/2021 300.00 L0546883 Monitoring Paid by Check #105726 12/21/2020 01/07/2021 12/31/2020 01/07/2021 40.00 L0547092 Monitoring Paid by Check #105726 12/22/2020 01/07/2021 12/31/2020 01/07/2021 105.00 Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 5 $780.00 Vendor 47960 - FARR WEST ENGINEERING INC 14293 Keller Heavenly Water System Improvement Paid by Check #105727 10/02/2020 01/07/2021 12/31/2020 01/07/2021 1,529.25 Vendor 47960 - FARR WEST ENGINEERING INC Totals Invoices 1 $1,529.25 Vendor 14890 - FEDEX 7-202-77076 Postage Expenses Paid by Check #105728 12/04/2020 01/07/2021 12/31/2020 01/07/2021 49.37 7-210-49162 Postage Expenses Paid by Check #105728 12/11/2020 01/07/2021 12/31/2020 01/07/2021 34.30 7-217-75572 Postage Expenses Paid by Check #105728 12/18/2020 01/07/2021 12/31/2020 01/07/2021 237.04 Vendor 14890 - FEDEX Totals Invoices 3 $320.71 Vendor 41263 - FERGUSON ENTERPRISES INC 8922733 Repair - Maintenance Water Tanks Paid by Check #105729 12/14/2020 01/07/2021 12/31/2020 01/07/2021 8.30 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 6 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 48 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 1 $8.30 Vendor 48715 - FLEETCREW -ANELLE MGMT SRV 43475 Automotive Paid by Check #105730 12/01/2020 01/07/2021 12/31/2020 01/07/2021 459.95 43477 Automotive Paid by Check #105730 12/01/2020 01/07/2021 12/31/2020 01/07/2021 459.95 43526 Automotive Paid by Check #105730 12/03/2020 01/07/2021 12/31/2020 01/07/2021 459.95 Vendor 48715 - FLEETCREW -ANELLE MGMT SRV Totals Invoices 3 $1,379.85 Vendor 49483 - FLOWSERVE SRL 0111-00006968A LPPS Pump #1 - 10% Deposit Paid by Check #105731 12/10/2020 01/07/2021 12/31/2020 01/07/2021 32,086.00 0111-00006968B LPPS #2 New Pump-10% Deposit Paid by Check #105731 12/10/2020 01/07/2021 12/31/2020 01/07/2021 31,735.00 Vendor 49483 - FLOWSERVE SRL Totals Invoices 2 $63,821.00 Vendor 48402 - FLYERS ENERGY LLC 20-191739 Luther Pass Pump Station Paid by Check #105732 09/30/2020 01/07/2021 12/31/2020 01/07/2021 192.72 20-230083 Gasoline Fuel Inventory Paid by Check #105732 12/08/2020 01/07/2021 12/31/2020 01/07/2021 1,788.64 20-230693 Diesel Fuel Inventory Paid by Check #105732 12/09/2020 01/07/2021 12/31/2020 01/07/2021 2,968.67 20-235670 Gasoline Fuel Inventory Paid by Check #105732 12/17/2020 01/07/2021 12/31/2020 01/07/2021 1,704.41 Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 4 $6,654.44 Vendor 41531 - GB GENERAL ENG CONTRACTOR INC 20-09 Pipe - Covers & Manholes Paid by Check #105733 01/07/2020 01/07/2020 12/31/2020 01/07/2021 39,840.45 20-09R Accrued Construction Retainage Paid by Check #105733 01/07/2020 01/07/2020 12/31/2020 01/07/2021 (1,992.03) Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 2 $37,848.42 Vendor 49458 - GEOTAB USA INC IN250678 Service Contracts Paid by Check #105734 09/30/2020 01/07/2021 12/31/2020 01/07/2021 95.29 IN253062 Service Contracts Paid by Check #105734 10/31/2020 01/07/2021 12/31/2020 01/07/2021 691.25 Vendor 49458 - GEOTAB USA INC Totals Invoices 2 $786.54 Vendor 43111 - GFS CHEMICALS INC 062068 Laboratory Supplies Paid by Check #105735 10/14/2020 01/07/2021 12/31/2020 01/07/2021 172.75 065074 Laboratory Supplies Paid by Check #105735 12/09/2020 01/07/2021 12/31/2020 01/07/2021 593.00 Vendor 43111 - GFS CHEMICALS INC Totals Invoices 2 $765.75 Vendor 49527 - SCOTT GLAZE WNC20 Travel - Meetings - Education Paid by Check #105736 12/14/2020 01/07/2021 12/31/2020 01/07/2021 626.00 Vendor 49527 - SCOTT GLAZE Totals Invoices 1 $626.00 Vendor 15600 - GRAINGER 9731426525 Luther Pass Pump Station Paid by Check #105737 11/30/2020 01/07/2021 12/31/2020 01/07/2021 722.98 9743429889 Buildings Paid by Check #105737 12/10/2020 01/07/2020 12/31/2020 01/07/2021 1,199.56 Vendor 15600 - GRAINGER Totals Invoices 2 $1,922.54 Vendor 43403 - GRANITE CONSTRUCTION CO Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 7 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 49 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 1933259 Pipe - Covers & Manholes Paid by Check #105738 12/04/2020 01/07/2021 12/31/2020 01/07/2021 3,265.93 Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,265.93 Vendor 15800 - HACH CO 12233833 Primary Equipment Paid by Check #105739 12/07/2020 01/07/2020 12/31/2020 01/07/2021 560.47 Vendor 15800 - HACH CO Totals Invoices 1 $560.47 Vendor 49122 - HAEN CONSTRUCTORS 20-11A Rocky Point Waterline 2 Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 (22,199.40) 20-11AR Accrued Construction Retainage Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 1,109.97 20-11B PRV, Pine Valley Rd Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 1,664.00 20-11BR Accrued Construction Retainage Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 (83.20) 20-11C FLL Sewer PS 6 Upgrade Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 15,513.31 20-11CR Accrued Construction Retainage Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 (775.67) 20-11D Meters Phase 5B Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 51,552.00 20-11DR Accrued Construction Retainage Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 (2,577.60) 20-11E PRV, Rocky Point Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 8,514.00 20-11ER Accrued Construction Retainage Paid by Check #105740 01/07/2021 01/07/2021 12/31/2020 01/07/2021 (425.70) Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 10 $52,291.71 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS 113883 Service Contracts Paid by Check #105741 12/02/2020 01/07/2021 12/31/2020 01/07/2021 23.82 113884 Service Contracts Paid by Check #105741 12/02/2020 01/07/2021 12/31/2020 01/07/2021 1,269.75 114196 Service Contracts Paid by Check #105741 12/16/2020 01/07/2021 12/31/2020 01/07/2021 565.02 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 3 $1,858.59 Vendor 10103 - IDEXX DISTRIBUTION CORP 3076010312 Laboratory Supplies Paid by Check #105742 12/11/2020 01/07/2020 12/31/2020 01/07/2021 45.47 Vendor 10103 - IDEXX DISTRIBUTION CORP Totals Invoices 1 $45.47 Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC 143566 Contractual Services Paid by Check #105743 12/14/2020 01/07/2020 12/31/2020 01/07/2021 8,041.80 Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 1 $8,041.80 Vendor 44945 - KUMAR & GERCHICK 11086 Legal-Special Projects Paid by Check #105744 11/30/2020 01/07/2021 12/31/2020 01/07/2021 210.00 Vendor 44945 - KUMAR & GERCHICK Totals Invoices 1 $210.00 Vendor 45135 - LES SCHWAB TIRE CENTER 66100354852 Mobile Equipment Paid by Check #105745 12/03/2020 01/07/2021 12/31/2020 01/07/2021 131.93 Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 1 $131.93 Vendor 22550 - LIBERTY UTILITIES DECEMBER2020 ELECTRICITY Paid by Check #105746 12/23/2020 01/07/2021 12/31/2020 01/07/2021 43,429.14 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 8 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 50 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $43,429.14 Vendor 48701 - MANN URRUTIA NELSON CPAS 26925 Auditing Paid by Check #105747 12/17/2020 01/07/2020 12/31/2020 01/07/2021 6,800.00 Vendor 48701 - MANN URRUTIA NELSON CPAS Totals Invoices 1 $6,800.00 Vendor 48984 - MAVERICK NETWORKS INC 2002648 District Computer Supplies Paid by Check #105748 11/11/2020 01/07/2020 12/31/2020 01/07/2021 255.50 Vendor 48984 - MAVERICK NETWORKS INC Totals Invoices 1 $255.50 Vendor 17900 - MC MASTER CARR SUPPLY CO 49583786 Shop Supplies Paid by Check #105749 12/02/2020 01/07/2021 12/31/2020 01/07/2021 183.08 49650562 Shop Supplies Paid by Check #105749 12/03/2020 01/07/2020 12/31/2020 01/07/2021 457.76 49690359 FLL Sewer PS 6 Upgrade Paid by Check #105749 12/03/2020 01/07/2020 12/31/2020 01/07/2021 1,624.17 49876845 Filter Equipment - Building Paid by Check #105749 12/08/2020 01/07/2020 12/31/2020 01/07/2021 30.58 Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 4 $2,295.59 Vendor 49530 - JOHN MEADOWS 3227302 Water Use Reduction Rebates Paid by Check #105750 12/21/2020 01/07/2021 12/31/2020 01/07/2021 470.00 Vendor 49530 - JOHN MEADOWS Totals Invoices 1 $470.00 Vendor 49273 - NEVADA COUNTY PUBLISHING CO 0000271721 Public Relations Expense Paid by Check #105751 11/30/2020 01/07/2021 12/31/2020 01/07/2021 778.00 Vendor 49273 - NEVADA COUNTY PUBLISHING CO Totals Invoices 1 $778.00 Vendor 49208 - NEVADA NEWS GROUP 6655 Ads-Legal Notices Paid by Check #105752 11/30/2020 01/07/2021 12/31/2020 01/07/2021 924.00 Vendor 49208 - NEVADA NEWS GROUP Totals Invoices 1 $924.00 Vendor 43796 - NORTHWEST HYD CONSULT INC 26017 Upper Truckee Marsh Adaptive Management Paid by Check #105753 12/07/2020 01/07/2020 12/31/2020 01/07/2021 12,191.79 Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $12,191.79 Vendor 48315 - O'REILLY AUTO PARTS NOV2020 Automotive, Shop Supplies, Small Tools Paid by Check #105754 11/28/2020 01/07/2021 12/31/2020 01/07/2021 193.25 Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $193.25 Vendor 44607 - OLIN CORPORATION 2914769 Hypochlorite Paid by Check #105755 12/18/2020 01/07/2021 12/31/2020 01/07/2021 4,276.54 Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,276.54 Vendor 20450 - PDM STEEL 433715-01 Shop Supplies Paid by Check #105756 11/06/2020 01/07/2020 12/31/2020 01/07/2021 307.37 433836-01 Shop Supplies Paid by Check #105756 11/13/2020 01/07/2020 12/31/2020 01/07/2021 1,193.61 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 9 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 51 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 434147-01 Shop Supplies Paid by Check #105756 11/13/2020 01/07/2020 12/31/2020 01/07/2021 399.38 Vendor 20450 - PDM STEEL Totals Invoices 3 $1,900.36 Vendor 48875 - PITNEY BOWES GLOBAL FINANCAL SERV LLC 3104381032 Equipment Rental- Lease Paid by Check #105757 11/26/2020 01/07/2021 12/31/2020 01/07/2021 539.79 Vendor 48875 - PITNEY BOWES GLOBAL FINANCAL SERV LLC Totals Invoices 1 $539.79 Vendor 47903 - PRAXAIR 174 98563862 Small Tools Paid by Check #105758 08/25/2020 01/07/2021 12/31/2020 01/07/2021 31.83 99003555 Shop Supplies Paid by Check #105758 09/22/2020 01/07/2021 12/31/2020 01/07/2021 47.00 99828693 Shop Supplies Paid by Check #105758 10/30/2020 01/07/2021 12/31/2020 01/07/2021 205.29 60046486 Shop Supplies Paid by Check #105758 11/10/2020 01/07/2021 12/31/2020 01/07/2021 3.70 Vendor 47903 - PRAXAIR 174 Totals Invoices 4 $287.82 Vendor 47803 - REDWOOD PRINTING 31422 Printing Paid by Check #105759 12/21/2020 01/07/2021 12/31/2020 01/07/2021 708.21 Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $708.21 Vendor 49497 - REGULATORY INTELLIGENCE LLC STPUD1202 Advisory Paid by Check #105760 12/08/2020 01/07/2020 12/31/2020 01/07/2021 3,284.95 Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $3,284.95 Vendor 48144 - RELIANCE STANDARD JAN21A LTD/Life Management Payable Paid by Check #105761 01/01/2021 01/21/2021 01/31/2021 01/07/2021 2,561.69 JAN21B LTD/Life Insurance Union/Board Payable Paid by Check #105761 01/01/2021 01/21/2021 01/31/2021 01/07/2021 3,187.86 Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,749.55 Vendor 49185 - DAVID SANNAZZARO 3387703 Toilet Rebate Program Paid by Check #105762 12/07/2020 01/07/2021 12/31/2020 01/07/2021 159.00 Vendor 49185 - DAVID SANNAZZARO Totals Invoices 1 $159.00 Vendor 48735 - SILVER STATE ANALYTICAL LAB RN263069 Monitoring Paid by Check #105763 12/18/2020 01/07/2021 12/31/2020 01/07/2021 258.00 Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00 Vendor 45168 - SOUTHWEST GAS DECEMBER2020 NATURAL GAS Paid by Check #105764 12/23/2020 01/07/2021 12/31/2020 01/07/2021 725.45 DECEMBER2020-2 NATURAL GAS Paid by Check #105764 12/29/2020 01/07/2021 12/31/2020 01/07/2021 13,162.25 Vendor 45168 - SOUTHWEST GAS Totals Invoices 2 $13,887.70 Vendor 49064 - Staples Business Advantage 3463116036 Office Supply Issues Paid by Check #105765 11/24/2020 01/07/2020 12/31/2020 01/07/2021 64.94 3463116035 Office Supply Issues Paid by Check #105765 11/28/2020 01/07/2020 12/31/2020 01/07/2021 129.88 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 10 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 52 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49064 - Staples Business Advantage Totals Invoices 2 $194.82 Vendor 48617 - STEEL-TOE-SHOES.COM STP121720 Safety Equipment - Physicals Paid by Check #105766 12/17/2020 01/07/2021 12/31/2020 01/07/2021 213.33 Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $213.33 Vendor 48511 - SWRCB CULLEN21 Dues - Memberships - Certification Paid by Check #105767 12/01/2020 01/07/2021 01/07/2021 01/07/2021 80.00 Vendor 48511 - SWRCB Totals Invoices 1 $80.00 Vendor 48481 - SWRCB ACCOUNTING OFFICE WD-0180979 Regulatory Operating Permits Paid by Check #105768 11/24/2020 01/07/2021 12/31/2020 01/07/2021 2,811.00 Vendor 48481 - SWRCB ACCOUNTING OFFICE Totals Invoices 1 $2,811.00 Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY 5101714 Buildings Paid by Check #105769 11/13/2020 12/17/2020 11/30/2020 01/07/2021 296.20 5102430 Buildings Paid by Check #105769 12/09/2020 01/07/2021 12/31/2020 01/07/2021 360.42 5102431 Pump Stations Paid by Check #105769 12/11/2020 01/07/2021 12/31/2020 01/07/2021 296.20 Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices 3 $952.82 Vendor 48927 - TAHOE VALLEY LODGE 1027 Standby Accommodations Paid by Check #105770 11/30/2020 01/07/2021 12/31/2020 01/07/2021 1,720.00 Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $1,720.00 Vendor 22450 - THATCHER COMPANY INC 5064548 Sodium Hydroxide Paid by Check #105771 12/08/2020 01/07/2020 12/31/2020 01/07/2021 6,364.82 Vendor 22450 - THATCHER COMPANY INC Totals Invoices 1 $6,364.82 Vendor 49343 - THE UNION 0000271804 Ads-Legal Notices Paid by Check #105772 11/30/2020 01/07/2021 12/31/2020 01/07/2021 1,202.75 Vendor 49343 - THE UNION Totals Invoices 1 $1,202.75 Vendor 49524 - TINA TINNELL 3320125 Clothes Washer Rebate Program Paid by Check #105773 12/10/2020 01/07/2021 12/31/2020 01/07/2021 200.00 Vendor 49524 - TINA TINNELL Totals Invoices 1 $200.00 Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC 20-06A LPPS Valve and Pipe Improvements Paid by Check #105774 01/07/2021 01/07/2021 12/31/2020 01/07/2021 22,098.70 20-06AR Accrued Construction Retainage Paid by Check #105774 01/07/2021 01/07/2021 12/31/2020 01/07/2021 (2,209.87) 20-06B Luther Pass PS Tanks Rehab Paid by Check #105774 01/07/2021 01/07/2021 12/31/2020 01/07/2021 2,413.15 20-06BR Accrued Construction Retainage Paid by Check #105774 01/07/2021 01/07/2021 12/31/2020 01/07/2021 (241.32) Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC Totals Invoices 4 $22,060.66 Vendor 47973 - US BANK CORPORATE Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 11 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 53 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount ARCE1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,008.99 ASCHENBACH1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,480.19 BARTLETTB1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,055.25 BARTLETTc1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,329.21 BLEDSOE1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 887.97 CASWELL1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 985.00 COOLIDGE1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 140.08 CULLEN1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,351.60 FC1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 2.00 GLAZE1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,181.27 HENDERSON1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 307.64 HILTON1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 600.41 HUGHES1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,053.86 KAUFFMAN1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,339.04 KOSCIOLEK1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 352.22 LEE1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 105.00 NOLAN1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 62.87 NUROCK1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 155.98 RUTHERDALE1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 170.00 RYAN1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 23.29 SCHRAUBEN1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 324.20 SIANO1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 510.43 SKELLY1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 250.05 tHIEL1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 524.89 THOMSEN1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 7.00 VANGORDEN1120 Nov 2020 Stmt Paid by Check #105775 11/23/2020 01/07/2021 12/31/2020 01/07/2021 1,055.91 Vendor 47973 - US BANK CORPORATE Totals Invoices 26 $16,264.35 Vendor 43718 - USA BLUE BOOK 435166 Wells Paid by Check #105776 12/03/2020 01/07/2020 12/31/2020 01/07/2021 4,228.76 435167 Shop Supplies Paid by Check #105776 12/03/2020 01/07/2020 12/31/2020 01/07/2021 484.52 437769 Headworks Equipment & Building Paid by Check #105776 12/07/2020 01/07/2020 12/31/2020 01/07/2021 1,355.96 437770 Laboratory Supplies Paid by Check #105776 12/07/2020 01/07/2020 12/31/2020 01/07/2021 97.52 437771 Laboratory Supplies Paid by Check #105776 12/07/2020 01/07/2020 12/31/2020 01/07/2021 97.52 Vendor 43718 - USA BLUE BOOK Totals Invoices 5 $6,264.28 Vendor 48794 - VERIZON CONNECT NWF INC OSV000002290684 Service Contracts Paid by Check #105777 12/01/2020 01/07/2021 12/31/2020 01/07/2021 703.00 Vendor 48794 - VERIZON CONNECT NWF INC Totals Invoices 1 $703.00 Vendor 49296 - VERIZON WIRELESS DECEMBER2020 TELEPHONE Paid by Check #105778 12/09/2020 01/07/2021 12/31/2020 01/07/2021 38.11 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 12 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 54 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $38.11 Vendor 25700 - WEDCO INC 660962 Buildings Paid by Check #105779 12/14/2020 01/07/2021 12/31/2020 01/07/2021 125.51 Vendor 25700 - WEDCO INC Totals Invoices 1 $125.51 Vendor 25850 - WESTERN NEVADA SUPPLY 18592246 FLL Sewer PS 6 Upgrade Paid by Check #105780 12/07/2020 01/07/2020 12/31/2020 01/07/2021 1,427.71 18591509 Boxes-Lids-Extensions Inventory Paid by Check #105780 12/10/2020 01/07/2020 12/31/2020 01/07/2021 550.93 38599441 Small Tools Paid by Check #105780 12/10/2020 01/07/2021 12/31/2020 01/07/2021 113.31 18592364 FLL Sewer PS 6 Upgrade Paid by Check #105780 12/16/2020 01/07/2020 12/31/2020 01/07/2021 878.55 38602011 Shop Supplies Paid by Check #105780 12/16/2020 01/07/2021 12/31/2020 01/07/2021 12.93 18566376 Boxes-Lids-Extensions Inventory Paid by Check #105780 12/17/2020 01/07/2020 12/31/2020 01/07/2021 9,089.14 Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 6 $12,072.57 Vendor 49529 - DUNCAN WILLIAMS 3527216 Water Use Reduction Rebates Paid by Check #105781 12/21/2020 01/07/2021 12/31/2020 01/07/2021 166.72 Vendor 49529 - DUNCAN WILLIAMS Totals Invoices 1 $166.72 Vendor 49526 - MINGSON WU 2579316 Clothes Washer Rebate Program Paid by Check #105782 12/15/2020 01/07/2021 12/31/2020 01/07/2021 200.00 Vendor 49526 - MINGSON WU Totals Invoices 1 $200.00 Grand Totals Invoices 260 $747,549.53 Run by Theresa Sherman on 12/30/2020 03:11:52 PM Page 13 of 13 Payment of Claims Payment Date Range 12/18/20 - 01/07/21 Report By Vendor - Invoice Summary Listing 55 BOARD AGENDA ITEM 14a TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54956.9(b) of the California Government Code, Conference with Legal Counsel regarding Potential Litigation (one case). SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ______________________________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John A. Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 56 BOARD AGENDA ITEM 14b TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ______________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John A. Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 57 BOARD AGENDA ITEM 14c TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ______________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John A. Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 58 BOARD AGENDA ITEM 14d TO: Board of Directors FROM: Liz Kauffman, Human Resources Director MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Public Employee Evaluation – General Manager REQUESTED BOARD ACTION: Conduct Evaluation Process DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - General Manager. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A _____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John A. Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 59 John Thiel Page 2 January 7, 2021 BOARD AGENDA ITEM 15a TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: January 7, 2021 ITEM – PROJECT NAME: Mobley Claim for Damages REQUESTED BOARD ACTION: Reject the Mobley Claim for Damages and direct staff to send a written rejection notice to the Claimants DISCUSSION: The South Tahoe Public Utility District (“District”) entered into an Option and Lease Agreement with Verizon to lease a portion of the District’s property for installation of a cell tower. Verizon subsequently hired JFC Construction, Inc. (“JFC”), to install the cell tower. In turn, JFC hired Bullseye Drilling to drill a deep hole for the foundation of the cell tower. William Mobley owned Bullseye Drilling and was the operator of the drilling equipment. On May 28, 2020, as Mr. Mobley was extracting the drill from the completed hole, his operator’s seat suddenly tipped and he fell into the hole and died. The claimants, Reanne Mobley, Rena Mobley and Douglas Mobley, are his wife and children (collectively “Claimants”) and seek an unspecified amount of damages. The Claimants assert that work site was on property owned, managed, operated and controlled by the District, which was in a dangerous and defective condition. A copy of the Claim for Damages (“Claim”) is attached for reference. The Claim was timely submitted to the District when it was mailed on November 27, 2020, which was within the six-month timeframe to file the Claim. The contents of the Claim substantially comply with the statutory requirements. The District is allowed 45 days after the Claim is presented to it in which to take action which is extended an additional 5 days since the Claim was mailed. As a result, the District’s action on the Claim should be mailed to the Claimants by Friday, January 15, 2021. General Manager John Thiel Directors Chris Cefalu Shane Romsos David Peterson Kelly Sheehan Nick Exline 60 John Thiel Page 2 January 7, 2021 The District can reject a Claim, allow a Claim, reject or allow a Claim in part, or compromise a Claim. If the District does not take action on the Claim within the six- month timeframe, the Claim is deemed rejected on the last day of that period. Once the Claim is deemed rejected, the Claimants may file a lawsuit. If written notice is not given that the Claim was rejected or deemed rejected, a two-year statute of limitations applies to the Claim. In contrast, rejection of the Claim coupled with a notice of rejection triggers a shorter six-month limitations period in which to file a lawsuit. Staff recommends that the District reject the Claim since the accident occurred on a portion of the District’s property that is leased to Verizon with Verizon having complete control over all activities. The District should send a timely written rejection notice to the Claimants in order to trigger the shorter six-month statute of limitations within which the Claimants may file a lawsuit. SCHEDULE: Upon Board recommendation COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Mobley Claim for Damages ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 61 62 63 64 65