District Board Agenda Packet February 4, 2021 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, February 4, 2021 - 2:00 p.m. District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer
Public Participation In accordance with Executive Order N-29-20, the District Board Room will be closed to members of
the public and all public participation will be handled remotely through the GoToWebinar listed
below:
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
South Tahoe Public Utility District Board of Directors Meeting
Please join the meeting from your computer, tablet or smartphone:
Please register for South Tahoe Public Utility District Board Meeting – February 4, 2021 2:00 PM
https://attendee.gotowebinar.com/register/6039139496418355984
After registering, you will receive a confirmation email containing information about joining the webinar.
You can also dial in using your phone:
1-877-309-2071
Access Code: 132-111-028
REGULAR BOARD MEETING AGENDA – February 4, 2021 PAGE – 2
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Generator Brand Standardization
(Cliff Bartlett, Fleet/Equipment Supervisor and Brent Goligoski, Associate Engineer)
(1) Find that MTU Onsite Generators will be the sole brand for District generators greater
than 25 kilowatt and less than 500 kilowatt; and, (2) Find that Caterpillar Inc., will be the
sole brand for District generators equal to or greater than 500 kilowatt.
b. Aeration Blower System Emergency Power and Secondary Clarifiers No’s. 1 and 2
Project (Brent Goligoski, Associate Engineer Stephen Caswell, Principal Engineer)
(1) Approve the list of named products to be listed without alternative in the Contract
documents for this Project; and, (2) Waive bidding procedures for the pre-purchase of
the generator for the blower system, and authorize staff to negotiate a purchasing
contract with Holt of California for the pre-purchase of one new 700 kilowatt diesel
engine-driven standby generator.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,280,373.12.
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing
b. COVID-19
c. Workforce Housing
d. Tahoe Keys Water
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Solar Project Update (Julie Ryan, Engineering Department Manager)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
01/21/2021 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events 02/10/2021 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville 02/15/2021 – Presidents’ Day District Offices Closed
02/16/2021 – 3:30 p.m. Operations Committee Meeting at the District
02/17/2021 – 8:00 a.m. Employee Communications Committee Meeting (Director Romsos Representing) 02/18/2021 – 2:00 p.m. Regular Board Meeting at the District
REGULAR BOARD MEETING AGENDA – February 4, 2021 PAGE – 3
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief
Financial Officer; and Liz Kauffman, Human Resources Director.
b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Management Group. Present at this Closed Session
will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial
Officer; and Liz Kauffman, Human Resources Director.
c. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General Manager.
ADJOURNMENT (The next Regular Board Meeting is Thursday, February 18, 2021, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – February 4, 2021 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, February 4, 2021 ITEMS FOR CONSENT
a. 2019 ROCKY POINT II WATERLINE REPLACEMENT REBID AND LARGE METERS REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer) Authorize staff to file a Partial Notice of Completion with the El Dorado County Recorder’s
Office for the Large Meter Replacements Portion of the Contract.
b. EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS PURVEYOR REPRESENTATIVES
(Melonie Guttry, Executive Services Manager/Board Clerk) Adopt Resolution No. 3062-21 supporting the appointments of Director Peterson to serve as
Purveyor Representative and President Sheehan to serve as alternate. c. DESIGNATION OF ENGINEER OF RESPONSIBLE CHARGE
(Julie Ryan, Engineering Department Manager) (1) Designate Julie H. Ryan, PE, as District Engineer, (2) delegate approval authority to the
District Engineer for in-house and consultant designs,(3) designate Julie H. Ryan, PE, as
Engineer of Responsible Charge and (4) authorize staff to file the designation with California
Board for Professional Engineers, Land Surveyors and Geologists. d. REGULAR BOARD MEETING MINUTES: January 7, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve January 7, 2021, Minutes.
Adrian Combes
Page 2 February 4, 2021
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: February 4, 2021
ITEM – PROJECT NAME: 2019 Rocky Point II Waterline Replacement REBID and Large
Meters Replacement Project
REQUESTED BOARD ACTION: Authorize staff to file a Partial Notice of Completion with the El Dorado County Recorder’s Office for the Large Meter Replacements Portion of
the Contract.
DISCUSSION: The Rocky Point II Waterline Replacement and Large Meters Replacement Project consists of four portions of work: 1) Rocky II Waterline; 2) Rocky Pressure
Regulating Valve (PRV); 3) Large Meter Replacements; and, 4) Miscellaneous Water/Sewer Improvements. The work is being completed by Haen Constructors of
South Lake Tahoe, CA. The Rocky II Waterline and the Rocky PRV portions of the work have already been closed out. The Large Meter Replacements are being funded by a
loan from the State Revolving Fund (SRF). Staff requests that the Large Meter Replacements portions of the Contract be closed out to meet SRF deadlines for
reimbursement.
Work is completed on the Large Meter Replacements as of January 5, 2021. The only remaining portions of work on the Contract are modifications to the power supply of
the Rocky PRV (which is extra work) and installation of a vehicle lift at the Lower Shops.
These work items will be changed to the Miscellaneous Water/Sewer Improvements
portions of the Contract, which will remain open.
With Board approval, staff will file a Notice of Completion with the El Dorado County
Recorder’s Office for the Large Meters Replacements, which will initiate the 35-day Stop
Notice Filing period for the portion of the work being closed out.
The remaining portions of work are expected to be complete by May 2021. They are
not subject to the same funding deadlines and will be closed out upon completion of
the work.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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Adrian Combes
Page 2 February 4, 2021
SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: 2030-8093
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Notice of Completion
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Starlet Glaze
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: ____N/A______ PARTIAL NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT: 1.The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2.The FULL NAME of the OWNER is South Tahoe Public Utility District
3.The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 961504.The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,”
or “lessee.”
5.The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address6.The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7.A work of improvement on the property hereinafter described was COMPLETED on January 5, 2021.
8.The work of improvement completed is described as follows: 2019 Rocky Point II Waterline Replacement
REBID and Large Meters Replacement Project.
9.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Haen Constructors10.The street address of said property is: See Exhibit “A” attached.
11.The property on which said work of improvement was completed is in the City of South Lake Tahoe
and/or the County of El Dorado, State of California, and is described as follows:
As shown in Exhibit “A” attached hereto and made a part hereof.
DATE: February 4, 2021
SIGNATURE OF OWNER OR AGENT OF OWNER, Kelly Sheehan
Board President of South Tahoe Public Utility District VERIFICATION FOR INDIVIDUAL OWNER: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents
thereof, and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and
understand the contents thereof, and that the facts stated therein are true and correct.
February 4, 2021 at South Lake Tahoe, California
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER Kelly Sheehan, Board President for South Tahoe PUD
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EXHIBIT “A” Partial Notice of Completion 2019 Rocky Point II Waterline Replacement REBID and Large Meters Replacement Project
The sites of the work are multiple locations located in the STPUD service area, in the City of South Lake Tahoe and the County of El Dorado, California.
The work to be performed consists of the installation of approximately 4,000 linear feet
of 8” water main and associated water services and residential meters, fire hydrants,
mainline connections, installation of a 6” pressure reducing valve (PRV) station and site restoration including landscaping, paving and other related work. Residential water
meters, meter antenna units, and lids and frames for water meter pits will be provided by
STPUD and installed by the Contractor. . Partial Notice of Completion 2019 Rocky Point II Waterline Replacement REBID and Large Meters Replacement Project EXHIBIT “A”
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CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the Partial
Notice of Completion that was approved by the Board of Directors of the South Tahoe
Public Utility District, County of El Dorado, State of California, and executed by Board
President, Kelly Sheehan.
Date Approved: ____________________________
Certified by: _______________________________
Melonie Guttry, Clerk of the Board
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BOARD AGENDA ITEM 4b
TO: Board of Directors FROM: Melonie Guttry, Executive Services Manager/Board Clerk
MEETING DATE: February 7, 2021
ITEM – PROJECT NAME: El Dorado County Water Agency Board of Directors Purveyor
Representatives REQUESTED BOARD ACTION: Adopt Resolution No. 3062-21 supporting the
appointments of Director Peterson to serve as Purveyor Representative and President
Sheehan to serve as alternate.
DISCUSSION: The Water Code was amended in 2002 by S. B. 428, which restructured
the Agency’s Board of Directors to allow two water purveyors to sit as Board members
SCHEDULE: Upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3062-21 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3062-21
A RESOLUTION BY THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
APPOINTING MEMBERS OF THE BOARD OF DIECTORS TO
SERVE AS WATER PURVEYOR REPRESENTATIVE AND ALTERNATE ON THE
EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS
WHEREAS, Senate Bill 428 (Oller), which became law on January 1, 2002,
amended Section 33 of the El Dorado County Water Agency to reconstitute the Board
of Directors to allow two water purveyors to sit as El Dorado County Water Agency
Board Members; and
WHEREAS, one purveyor representative shall be appointed from El Dorado
Irrigation District (EID), Georgetown Divide Public Utility District and Grizzly Flats
Community Service District and would serve two years (EID is guaranteed a seat on the
Board at least once very four-year period); and
WHEREAS, one purveyor representative is to be chosen by and from among the
South Tahoe Public Utility District and Tahoe City Public Utility District directors, and
would serve for four years.
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS:
1. The Board of Directors of the South Tahoe Public Utility District appoints Board
Director David Peterson to serve as purveyor representative on the El Dorado
County Water Agency Board of Directors, effective February 4, 2021.
2. The Board of Directors of the South Tahoe Public Utility District appoints Board
President Kelly Sheehan to serve as the alternate to the purveyor
representative listed above.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3062-21 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting duly held on the
4th day of February, 2021, by the following vote:
AYES:
NOES:
ABSENT:
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_____________________________________ Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3062-21
Page 2 February 4, 2021
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Julie Ryan
Page 2 February 4, 2021
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: February 4, 2021
ITEM – PROJECT NAME: Designation of Engineer of Responsible Charge
REQUESTED BOARD ACTION: (1) Designate Julie H. Ryan, PE, as District Engineer,
(2) delegate approval authority to the District Engineer for in-house and consultant
designs,(3) designate Julie H. Ryan, PE, as Engineer of Responsible Charge and
(4) authorize staff to file the designation with California Board for Professional Engineers, Land Surveyors and Geologists.
DISCUSSION: On January 1, 2015, SB 1467 went into effect, instituting many changes to
the California Business and Professions Code, specifically including changes to both the Professional Land Surveyors’ Act and the Professional Engineers Act that apply to
governmental agencies and their employees. Principally, these changes require that public agencies, including any department or agency of the state, city, county, city
and county, district, and special district, designate at least one individual as the person of responsible charge of land surveying and each branch of engineering practiced by
the agency. In July 2020, the Board formally designated Shannon Cotulla, PE, as the Engineer of Responsible Charge, as an extension of the role of the Assistant General
Manager as the District Engineer and staff filed the designation with the State of California.
Further, Government Code Section 830.6 provides the District with an affirmative
defense for immunity relating to the design of a public improvement, if the Board
approves the design in advance of construction. The Board may designate an
employee with discretionary authority to approve designs and subsequent design
changes.
With the upcoming elimination of the Assistant General Manager (AGM) position, the
Engineering Department Manager will assume the duties of District Engineer. As a result,
staff recommends that the Board formally designate the District’s Engineering
Department
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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Julie Ryan
Page 2 February 4, 2021
Manager, Julie H. Ryan, PE, as the Engineer of Responsible Charge, and delegate to her approval authority for in-house and consultant designs. Upon approval, staff will
complete and file the associated forms with the California Board for Professional Engineers, Land Surveyors and Geologists and update the signatory to District project
plans and specifications.
SCHEDULE: Upon approval
COSTS: None
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: None
___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT January 21, 2021 MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., via
GotoWebinar in accordance with Executive Order N-29-20.
ROLL CALL: Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Brian Bartlett, Tim Bledsoe, Liz Kaufmann,
Doug Van Gorden, Adrian Combes, Brent Goligoski, Doug VanGorden, Julie Ryan, Marla Sharp,
Shelly Thomsen, Stephen Caswell, Tim Bledsoe, Trevor Coolidge, Bren Borley, Chris Stanley Guests: Rick Lind
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None CONSENT CALENDAR: Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar as presented.
a. CALPERS REQUIRED PAY LISTING BY POSITION (Debbie Henderson, Accounting Manager) Adopted Resolution No.’s 3160-21 and 3161-21 which incorporates the Pay Listing by Position
for the pay listings effective December 24, 2020, and January 1, 2021.
b. GENERAL MANAGER SALARY (Liz Kauffman, Human Resources Director) Approved the General Manager’s Salary for 2021-2022 Contract year.
c. 2019 ROCKY POINT II WATERLINE REPLACEMENT REBID AND LARGE METERS REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer)
(1) Approved Change Order No. 2 to Haen Constructors in a credit amount of $107,946.50; and, (2) Approved the Partial Closeout Agreement and Release of Claims for Haen
Constructors for the 2019 Rocky Point II Waterline Replacement Rebid and for the 2019 Rocky Pressure Regulating Valve Replacement Portions of the Contract.
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REGULAR BOARD MEETING MINUTES January 21, 2021 PAGE – 2
d. REGULAR BOARD MEETING MINUTES: January 7, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved January 7, 2021, Minutes
ITEMS FOR BOARD ACTION a. Aeration Blower System Emergency Power and Secondary Clarifiers No.’s 1 and 2 Project
(Stephen Caswell, Principal Engineer and Brent Goligoski, Associate Engineer) – President Sheehan opened the Public Hearing at 2:03 p.m. to receive comments regarding the designation of the Project as
“substantially complex” under Public Contract Code Section 7201. Stephen Caswell provided details regarding the project and addressed questions from the Board. No public comments
were received and the Public Hearing was closed at 2:13 p.m.
Moved Cefalu/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
pursuant to the facts, find the Project substantially complex and require a 10% retention limit;
and, authorize staff to advertise for construction bids for this Project.
b. COVID-19 Rate Relief Program (Tim Bledsoe, Customer Service Manager) – Tim Bledsoe provided an
update regarding the COVID-19 Rate Relief Program extension to March 31, 2021, including the
current cap of $3,000 and addressed questions from the Board. Paul Hughes reported regarding
the City of South Lake Tahoe sales tax and Shelly Thomsen provided details regarding COVID-19
Risk Tiers applied to El Dorado County.
Moved Cefalu/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve an extension to the Temporary Sewer Rate Relief Program until March 31, 2021.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to approve Payment of Claims in the amount of $1,390,358.62.
Committee Assignments President Sheehan presented the 2021 Board Committee appointments as follows: STANDING COMMITTEES (Requires noticing prior to meetings)
1) Executive Committee Sheehan/Peterson
2) Finance Committee – Sheehan/Cefalu
3) Water and Wastewater Operations Committee – Romsos/Peterson
4) System Efficiency and Sustainability Committee – Romsos/Exline AD HOC COMMITTEES (Temporary in nature; no noticing requirements prior to meetings)
1) Lakeside Park Associates – Sheehan/Romsos 2) Metering and Development – Cefalu/Exline
3) Workforce Housing – Romsos/Exline 4) Organizational Structure, Service and Efficiency – Sheehan/Cefalu LIAISONS (Provides representation upon request by Board President)
1) Alpine County – Romsos
2) ACWA (Association of California Water Agencies) – Peterson 3) CASA (California Association of Sanitation Agencies) – Romsos
4) El Dorado County Oversight Board – Sheehan/Hughes Alternate 5) City and County Fire Departments – Cefalu
6) El Dorado County – Exline 7) El Dorado Water Agency – Peterson/Sheehan Alternate
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REGULAR BOARD MEETING MINUTES January 21, 2021 PAGE – 3
8) City Council – Cefalu
9) ACWA/JPIA Board Representative – Peterson/Kauffman Alternate STANDING AND AD-HOC COMMITTEE REPORTS: None
BOARD MEMBER REPORTS:
None
EL DORADO WATER AGENCY PURVEYOR REPORT:
President Sheehan reported the January meeting was cancelled and the next meeting is scheduled
for February 10, 2021. John Thiel reported that Ken Payne is supporting the District’s efforts with the
State Department of Water Resources regarding seeking a variance and implementation of the
indoor water budgets. GENERAL MANAGER REPORT: John Thiel reported on several items:
• Provided a staffing update
• Provided a COVID-19 update reporting the County is currently in the Purple Tier and that
District staff is eligible to get vaccines due to essential work status.
• Tahoe Keys Property Owners Association Water Company is experiencing uranium and PCE
issues at all three of their wells, with one well shut down. As there are concerns regarding
meeting summer water demands, District staff met with Tahoe Keys representatives last week
and learned more regarding their system challenges and how the District can potentially assist them. Director Peterson provided details regarding the cumulative impact of PCE plus uranium
in the Tahoe Keys wells. STAFF/ATTORNEY REPORTS: Julie Ryan reported that a full presentation is not quite available just yet, but will plan for one in
February. Attorney Kvistad provided a few details regarding recent comments made on the SEED Solar Proposal. The next meeting is January 27 to review the draft Power Purchase Agreement.
ADJOURN TO CLOSED SESSION: 3:04 p.m.
RECONVENE TO OPEN SESSION: 4:18 p.m.
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General Manager.
No reportable Board action
ADJOURNMENT: 4:19 p.m.
________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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Cliff Bartlett
Brent Goligoski Page 2 February 4, 2021
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Cliff Bartlett, Fleet/Equipment Supervisor
Brent Goligoski, Associate Engineer
MEETING DATE: February 4, 2021
ITEM – PROJECT NAME: Generator Brand Standardization REQUESTED BOARD ACTION: (1) Find that MTU Onsite Generators will be the sole brand
for District generators greater than 25 kilowatt and less than 500 kilowatt; and, (2) Find
that Caterpillar Inc., will be the sole brand for District generators equal to or greater
than 500 kilowatt. DISCUSSION: To comply with requirements of the Public Contracting Code and the District’s Purchasing Policies, the District has a process for standardizing equipment
which requires Board approval.
Regarding generators that supply emergency power to District Facilities, the Board has made multiple findings in past years. Staff is recommending that this action be taken to
amend and consolidate the standardized sole brand determinations for generators.
• October 5, 2017 – The Board approved Caterpillar to be listed as a sole brand named product for the 2,000 kilowatt (kW) generator installed at Wastewater
Treatment Plant.
• July 6, 2017 – The Board authorized staff to find that MTU Onsite Generators will
be the sole brand for District generators less than 750 kW.
• March 6, 2014 – The Board found that MTU On-Site Generators will be the sole
brand for District generators.
• January 5, 2006 – The Board standardized Katolight as the sole brand for small
portable and pump station generators after selecting Katolight generators from
the previous ten formal bid processes.
MTU Onsite Generators (MTU)
Due to the long history the District has with purchasing MTU generators, the District
currently owns 27 MTU (formerly Katolight) generators throughout the sewer collection
system and water distribution system. MTU purchased Katolight in 2008 and have
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
14
Cliff Bartlett
Brent Goligoski Page 2 February 4, 2021
successfully maintained their reputation with District staff. The largest District-owned MTU generator is the 400 kW generator at the Wastewater Treatment Plant.
These MTU generators have proven to be very reliable and dependable units and this
standardization will continue to provide that:
• District technicians are trained on the repairs and maintenance
• Interchangeable parts inventory (oil filters, air filters, fuel filters)
• Localized service providers
• Units have standardized control systems (Asco, Zenith)
• Common switch gear
• Dependable John Deere or MTU diesel motors on most generators (except
generators with alternative fuels)
Caterpillar Inc. (Caterpillar)
In addition to the 2,000 kW (2 MW) generator installed in 2019 at the Wastewater
Treatment Plant, the District also owns a 2,500 kW (2.5 MW) Caterpillar generator at
Luther Pass Pump Station which was purchased as part of a competitive construction
bid in 2010. The District also owns a 300 kW Caterpillar generator at Valhalla Well.
These Caterpillar generators have been reliable units and standardization of this brand
will continue to provide:
• District technicians are trained on the repairs and maintenance
• Interchangeable parts inventory (oil filters, air filters, fuel filters)
• Localized service providers
• Currently have multiple large Caterpillar generators in service
• Units have standardized control panels
District staff recommends that the larger generators be standardized to Caterpillar
based on their availability to produce energy that meets the requirements of the
Wastewater Treatment Plant and Luther Pass Pump Station as well as their quieter operation. Staff has identified Caterpillar generators to generate significantly less noise,
with less sound attenuation costs; this can be attributed to the cooling fan used.
The District Purchasing Agent has reviewed this item.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Sole Brand/Sole Source Justifications ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
15
16
17
SOLE SOURCE JUSTIFICATION
4 ' Purchase is to be made from the orininal manufacturer or provider.
5 Purchase must be made through the manufacturer -the manufacturer is the exclusive distributor.
6 Purchase must be made through the only area distributor of the product or only I authorized service provider.
7 I None of the above 6 items apply. A detailed justification for this sole source purchase is __ ! orovided below: Oe1crlbe what you have done to ensure that the product brand or service costs recommended are reasonable:
Other explanation/justification: (e.g. history of previous like purchases) The history of standardizing MTU or Katolight reaches back to a Board Agenda item on January 5, 2006 which standardized Katolight and mentioned that Katolight had been previously selected from the previous ten formal bid processes.
At this time, Smith Power Products is the local area distributor, however, this sole brand approval is not
intended to define a sole source and available sources will be evaluated for each future purchase.
Suggested review date: 6 Years (2027)
On the basis of the above, I recommend that competitive procurement be limited and that the
product or service Indicated be solicited on a sole brand basis.
___ On the basis of the above, I recommend that competitive procurement be waived and that the product or service indicated be purchased on a sole brand and sole source basis.
I have made a diligent effort to review comparable products or services. I feel confident that the sole brand/sole source purchase is justified and feel confident in explaining !he justification to the general public. I also understand that I may be required to provide a detailed cost analysis/estimate since price reasonableness may not be established through the competitive process.
EMPLOYEE NAME & DEPARTMENT TURE DATE
Cliff Bartlett, Equipment Repair
MANAGER NAME If different DATE
Chris Stanley
Based on the above statements and justification, I hereby agree with the pu hase of this product or service on a sole brand/source basis.
DATE
other approval• may be required up to and Inc udlng Board of Director approval.
18
SOUTH TAHOE
PUBLIC UTILITY DISTRICT
Note: Please do not modify thi�, original form which is /ocatel'I in the public drive. Either print it out or copy the form to a personal work file to use. Answer questions and utilize as much space as required.
Sole Brand/Source Sole Justification/Approval Form
EXPLANATION: Complete this form when specifications limit bidding to one brand name (whether or not the item can be purchased from more than one source).
1.The District follows legal requirements to obtain competition whenever possible.
Competitive purchases are easy to justify in regards to price and also encourage suppliersto remain competitive in price and service. At times however, it may be necessary oreconomically preferable to purchase products or services on a sole brand or sole sourcebasis. Since sole brand/sole source purchasing is an exception to the normal procurement
function, it must be objectively justified. Completion of this form should facilitate thatprocess and provide a written record of the basis used in sole procurement decisions.
2.Criteria that may be considered in determining sole brand includes (but is not limited to):unique features availability size limitations
service & support reliability operational familiarity repair ease part interchangeability programming ease
3.The purchase of products or services often requires research of the market and Districtneeds regardless if the purchase will result in a competitive solicitation later. The researchis an internal process. Departments are requested to use discretion in their discussion withvendors so as not to compromise any competitive advantage the buyer may have,
regardless of the acceptance or rejection of the sole brand/source justification.
Staff is also asked to anticipate future needs and research products/services prior to anysubstantial investment to avoid being committed to certain products without recognizing andcomparing all variables.
Supplier Name: Local Caterpillar Supplier (Currently Holt of California)
Street Address:
City/ West Sacramento, CA State/ZIP: Contact, Phone:
General Description of Commodity or Service requested to be Purchased and Its function: Caterpillar Generators and Controls 500 kW and larger. To Include engines, generator and control systems. Caterpillar has been the sole brand on the District's most recent large generator purchase and is the brand consistent with other large generator purchases procured through competitive bidding processes.
19
INSTRUCTIONS: Please initial all entries below that apply to the proposed purchase. Attach additional information or support documentation if needed. More than one entry will apply to all sole source justifications.
SOLE BRAND JUSTIFICATION
ITEM INITIALS JUSTIFICATION
1 f.J m I This is the only known product or service that will meet the minimum essential needs of
\.:.,J.) I this department or perform the necessary intended function. I If this item is initialed olease explain below. Explanation (Include the unique performance features of required functions and why they are necenary): •District technicians are trained on the repairs and maintenance•Interchangeable parts inventory (oil filters, air filters, fuel filters)•Localized service providers•Currently have multiple large Caterpillar generators in service•Units have standardized control panels•Lower noise ratings with less attenuation costs
What methods were utilized to find other sources -be specific (e.g. internet search engines, sourcing sites, other users, the competition): •Long term experience with multiple brands and models of gen-sets
List the other vendors that were researched. Detail why their product/service was rejected.
2 Product or service has been previously standardized (documentation attached). It Is not
due for review, and it Is not interchangeable with a similar product/service from another manufacturer. Comments:
3 e:JJ Staff wishes to add the product or service to the standardization list. If this item is initialed, describe in detail below.
Explanatlon:
•District Equipment Repair staff and Electrical crew have received training on large Caterpillar gensets, engines, electrical systems and controls.•Staff has had favorable experience over the past 10+ years with large Caterpillar generators•Gen-set major repair parts and service are located in the Reno/Sparks and Sacramento areas.
20
SOLE SOURCE JUSTIFICATION
4 Purchase is to be made from the original manufacturer or provider.
5 Purchase must be made through the manufacturer -the manufacturer is the exclusive distributor.
6 Purchase must be made through the only area distributor of the product or only authorized service provider.
7 None of the above 6 items apply. A detailed justification for this sole source purchase is _I orovided below: Describe what you have done to ensure that the product brand or service costs recommended are reasonable:
Other explanatlon/justlficatlon: (e.g. history of previous like purchases) The existing large emergency generators at Luther Pass Pump Station (2.5 MW) and at the Waste Water Treatment Plant (2 MW) are manufactured by Caterpillar. Having the same manufacturer for these large generators provides the District with the cost-savings due to the interchangeabiHty of spare parts and familiarity of maintenance staff with the equipment. District staff has had good experience with this manufacturer compared to other manufactures of this size of generator In the past.
At this time, Holt of California is the local area distributor, however, this sole brand approval is not intended to define a sole source and available sources will be evaluated for each future purchase.
Suggested review date: 6 Years (2027)
e9J On the basis of the above, I recommend that competitive procurement be limited and that the
product or service indicated be solicited on a sole brand basis.
____ On the basis of the above, I recommend that competitive procurement be waived and that the product or service indicated be purchased on a sole brand and sole source basis.
I have made a diligent effort to review comparable products or services. I feel confident that the sole brand/sole source purchase is justified and feel confident in explaining the justification to the general public. I also understand that I may be required to provide a detailed cost analysis/estimate since price reasonableness may not be established through the competitive process.
EMPLOYEE NAME & DEPARTMENT
Cliff Bartlett, Equipment Repair
MANAGER NAME If different AUTHORIZED SIGNATURE DATE
Chris Stanley
Based on the above statements and justification, I hereby agree with the pu chase of this product or service on a sole brand/source basis.
PURCHASING AGENT SIGNATURE DATE
other approvals may be required up to and including Board of Director approval.
21
Brent Goligoski
Page 3 February 4, 2021
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
Stephen Caswell, Principal Engineer
MEETING DATE: February 4, 2021
ITEM – PROJECT NAME: Aeration Blower System Emergency Power and
Secondary Clarifiers No’s. 1 and 2 Project (Project)
REQUESTED BOARD ACTION: (1) Approve the list of named products to be listed without alternative in the Contract documents for this Project; and, (2) Waive bidding
procedures for the pre-purchase of the generator for the blower system, and (3) authorize staff to negotiate a purchasing contract with Holt of California for the pre-
purchase of one new 700 kilowatt Caterpillar diesel engine-driven standby generator.
DISCUSSION: At the January 21, 2021, meeting, the Board authorized staff to advertise for bids for the Aeration Blower System Emergency Power and Secondary Clarifiers No’s.
1 and 2 Project (Project). This project combines three unique scopes of work including: 1)purchase and installation of one new 700 kilowatt (kW) diesel engine-driven standby
generator at the Wastewater Treatment Plant (WWTP) in a sound attenuated enclosure,including related electrical and control improvements to provide standby power supply
to the aeration system; 2) rehabilitation of the Secondary Clarifier No’s. 1 and 2 at theWastewater Treatment Plant including mechanical, structural, electrical, and
instrumentation improvements; and, 3) installation of battery backup systems at 11remote water tank sites within the District’s water distribution system.
To comply with requirements of the Public Contracting Code, the District must list, in one
place in the bid documents, all items that are to be provided by the contractor without
alternative (i.e., sole brand), and identify the basis for including each item on the list
(also known as a “finding”). This list must be approved in advance of bidding by the
Board of Directors.
Attached is the list of sole brand items for the Project, along with the findings for each.
Staff requests that the Board approve this list for the purpose of bidding and constructing
this Project.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
22
Brent Goligoski
Page 3 February 4, 2021
A.In following with the District’s established Purchasing Policy, and as is allowedby California Statutes and supported by case law, the District has made
findings that certain products shall be used for this project withoutalternative. The District’s Purchasing Policy recognizes the following as
findings for exceptions to bidding:
1.When the item (merchandise or service) can be obtained from only
one source.
2.When the item is required or is economically preferable to match or be
compatible with other furnishings, materials or equipment presently on
hand and the purchase is made from the manufacturer or supplier who
supplied other such furnishings, materials or equipment.
3.When the item has been standardized by the District and can be
purchased from only one source or is purchased from the original
manufacturer or supplier.
4.When the Board of Directors determines that due to special
circumstances, it is in the District's best interest to purchase an item or
enter into a contract without compliance with the bidding procedures
i.e., competitive proposals would not be useful, would not produce an
advantage or would be undesirable, impractical, or impossible.
5.When all bids are considered unsatisfactory or excessive and are
rejected by the Board of Directors by a two-thirds vote (PCC 20206.1),
the District may do any necessary work and make necessaryexpenditures in lieu of contracting for the proposed work.
6.When the Board of Directors declares an emergency by a four-fifthsvote (PCC 22050), after finding that conditions will not permit a delay
resulting from a competitive solicitation for bids. All actions, thereaftertaken, will be reported to the Board until the emergency action is
terminated (at the earliest possible date that conditions warrant).
B.Following is a list of products proposed for sole brand determination for the
WWTP Emergency Generator Replacement Project, and the basis for thesole brand determination identified by reference to the findings listed in Part
A (above).
1.Caterpillar Engine Generator Unit [Findings 2, 3 and 4]
2.Ovivo USA Secondary Clarifier Mechanism [Finding 2 and 4]
Staff has proposed, under a separate Board Agenda Item, to standardize Caterpillar for large generators, including the size to be installed in this Project.
Due to the completion deadline required by the grant funding for the aeration blower
emergency power portion of this Project, and the expected lead time for the
generator, staff recommends pre-purchase of the generator beginning in February
2021. Due to the fact that there is only one distributor, Holt of California, for the
Caterpillar generators for District area, staff requests the Board waive bidding
23
Brent Goligoski
Page 3 February 4, 2021
Procedures on the grounds of sole source and begin negotiation of the pre-purchase Contract directly with Holt of California. Staff expects to receive and approve
generator shop drawings and other technical submittals so that manufacturing of the generator can begin prior to a general contractor (GC) being selected. The current
Draft Contract documents are structured to allow the District to assign the purchasing
Contract to the selected GC for the construction Project; this will allow the District to get
a head start on the purchase, and then transfer the Contract onto the GC for
coordination of delivery, coordination with other trades, start-up, warranty, etc.
The District recently bid the Secondary Clarifier No. 3 Rehabilitation Project. During that
bidding process, the clarifier mechanism for Secondary Clarifier No. 3 was competitively
procured. The successful manufacturer was Ovivo USA. The hydraulic suction header
secondary clarifier mechanism facilitates the removal and recycle of sludge in the
biological process. Having the same manufacturer for all 3 Secondary Clarifier
mechanisms provides the District with cost-savings due to interchangeability of spare
parts and staff’s familiarity with the equipment for maintenance.
The Engineer’s Estimate for the Generator procurement is $300,000. This amount was
included in the total sum authorized for bid by the Board at the January 21, 2021,
meeting.
District Purchasing Agent has reviewed this item.
SCHEDULE: February 2021-November 2023
COSTS: $300,000 (BLOWER)
ACCOUNT NO: 10.30.8164/BLOWER
BUDGETED AMOUNT AVAILABLE: $204,707 (202/21); $660,000 (2021/22)
ATTACHMENTS: Sole Brand/Sole Source Justifications ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
24
SOUTH TAHOE
PUBLIC UTILITY DISTRICT
Note: Please do not modify this original form which is located in the public drive. Either print
it out or copy the form to a personal work file to use. Answer questions and utilize as much space as required.
Sole Brand/Source Sole
Justification/Approval Form
EXPLANATION: Complete this form when specifications limit bidding to one brand name (whether or not the item can be purchased from more than one source).
1.The District follows legal requirements to obtain competition whenever possible.Competitive purchases are easy to justify in regards to price and also encourage suppliers
to remain competitive in price and service. At times however, it may be necessary oreconomically preferable to purchase products or services on a sole brand or sole sourcebasis. Since sole brand/sole source purchasing is an exception to the normal procurement
function, it must be objectively justified. Completion of this form should facilitate thatprocess and provide a written record of the basis used in sole procurement decisions.
2.Criteria that may be considered in determining sole brand includes (but is not limited to): unique features availability size limitations service & support reliability operational familiarity repair ease part interchangeability programming ease
3.The purchase of products or services often requires research of the market and Districtneeds regardless if the purchase will result in a competitive solicitation later. The researchis an internal process. Departments are requested to use discretion in their discussion with
vendors so as not to compromise any competitive advantage the buyer may have,regardless of the acceptance or rejection of the sole brand/source justification.
Staff is also asked to anticipate future needs and research products/services prior to anysubstantial investment to avoid being committed to certain products without recognizing andcomparing all variables.
Supplier Name: Holt of California Caterpillar Power Generation
Street Address: 3850 Channel Drive
City/ State/ZIP: West Sacramento, CA 95691
Contact, Phone: Mr. Dave Harris, (916) 373-4183
General Description of Commodity or Service requested to be Purchased and its function:
Caterpillar Generators and Controls 500 kW and larger. To include engines, generator and control systems. 700 kW, 480-volt diesel engine-driven standby generator to provide backup power for the Aeration Blower System at the Wastewater Treatment Plant in the event of a power outage.
INSTRUCTIONS: Please initial all entries below that apply to the proposed purchase. Attach additional
information or support documentation if needed. More than one entry will apply to all sole source justifications.
25
SOLE BRAND JUSTIFICATION
ITEM INITIALS JUSTIFICATION
1 This is the only known product or service that will meet the minimum essential needs of this department or perform the necessary intended function. If this item is initialed, please explain below. Explanation (include the unique performance features of required functions and why they are necessary):
What methods were utilized to find other sources - be specific (e.g. internet search engines, sourcing sites, other users, the competition):
List the other vendors that were researched. Detail why their product/service was rejected.
2 BG
Product or service has been previously standardized (documentation attached). It is not due for review, and it is not interchangeable with a similar product/service from another manufacturer. Comments:
Standardization of Caterpillar generators is requested for approval at the February 4, 2021 Board of Directors meeting, just prior to the request to approve this Sole Brand/Sole Source.
3 Staff wishes to add the product or service to the standardization list. If this item is initialed, describe in detail below. Explanation:
SOLE SOURCE JUSTIFICATION
4 Purchase is to be made from the original manufacturer or provider.
5 Purchase must be made through the manufacturer - the manufacturer is the exclusive distributor.
6 BG Purchase must be made through the only area distributor of the product or only
authorized service provider.
7 None of the above 6 items apply. A detailed justification for this sole source purchase is
provided below: Describe what you have done to ensure that the product brand or service costs recommended are reasonable: The District intends to negotiate with the distributor and manufacturer to obtain competitive pricing and can compare cost proposals to other publically bid procurements as well as estimates obtained during design.
Other explanation/justification: (e.g. history of previous like purchases) A large 2.5 MW Caterpillar generator was purchased for the Luther Pass Pump Station as part of a competitive construction bid in 2010. A large 2 MW Caterpillar generator was purchased as a Sole Brand and Sole Source from Holt for the Wastewater Treatment Plant with a pre-negotiated cost in 2018.
26
Suggested review date: N/A
________ On the basis of the above, I recommend that competitive procurement be limited and that the
product or service indicated be solicited on a sole brand basis.
BG On the basis of the above, I recommend that competitive procurement be waived and that the
product or service indicated be purchased on a sole brand and sole source basis.
I have made a diligent effort to review comparable products or services. I feel confident that the sole
brand/sole source purchase is justified and feel confident in explaining the justification to the general public. I also understand that I may be required to provide a detailed cost analysis/estimate since price
reasonableness may not be established through the competitive process.
EMPLOYEE NAME & DEPARTMENT AUTHORIZED SIGNATURE DATE
Brent Goligoski, Engineering 1/25/2021
MANAGER NAME (if different) AUTHORIZED SIGNATURE DATE
Julie Ryan 1/28/21
Based on the above statements and justification, I hereby agree with the purchase of this product or service on a sole brand/source basis.
PURCHASING AGENT SIGNATURE DATE
Heidi Baugh 1/28/2021
Other approvals may be required up to and including Board of Director approval.
27
1
SOUTH TAHOE
PUBLIC UTILITY DISTRICT
Note: Please do not modify this original form which is located in the public drive. Either print it out or copy the form to a personal work file to use. Answer questions and utilize as much space as required.
Sole Brand/Source Sole
Justification/Approval Form
EXPLANATION: Complete this form when specifications limit bidding to one brand name (whether or not the item can be purchased from more than one source).
1.The District follows legal requirements to obtain competition whenever possible.Competitive purchases are easy to justify in regards to price and also encourage suppliersto remain competitive in price and service. At times however, it may be necessary oreconomically preferable to purchase products or services on a sole brand or sole sourcebasis. Since sole brand/sole source purchasing is an exception to the normal procurement
function, it must be objectively justified. Completion of this form should facilitate thatprocess and provide a written record of the basis used in sole procurement decisions.
2.Criteria that may be considered in determining sole brand includes (but is not limited to): unique features availability size limitations service & support reliability operational familiarity repair ease part interchangeability programming ease
3.The purchase of products or services often requires research of the market and Districtneeds regardless if the purchase will result in a competitive solicitation later. The researchis an internal process. Departments are requested to use discretion in their discussion with
vendors so as not to compromise any competitive advantage the buyer may have,regardless of the acceptance or rejection of the sole brand/source justification.
Staff is also asked to anticipate future needs and research products/services prior to anysubstantial investment to avoid being committed to certain products without recognizing andcomparing all variables.
Supplier Name: Ovivo USA
Street Address: 4246 S. Riverboat Rd., Suite 300
City/
State/ZIP: Salt Lake City, UT 84123
Contact, Phone: Stephen Koontz, 801-931-3000
General Description of Commodity or Service requested to be Purchased and its function:
Ovivo is the manufacturer of the hydraulic suction header secondary clarifier mechanism
that is used in the biological process in the wastewater treatment plant. The mechanism facilitates the removal and recycle of sludge in the biological process.
28
2
INSTRUCTIONS: Please initial all entries below that apply to the proposed purchase. Attach additional information or support documentation if needed. More than one entry will apply to all sole source justifications.
SOLE BRAND JUSTIFICATION
ITEM INITIALS JUSTIFICATION
1 This is the only known product or service that will meet the minimum essential needs of
this department or perform the necessary intended function. If this item is initialed, please explain below.
Explanation (include the unique performance features of required functions and why they are necessary):
What methods were utilized to find other sources - be specific (e.g. internet search engines, sourcing sites, other users, the competition):
List the other vendors that were researched. Detail why their product/service was rejected.
2 Product or service has been previously standardized (documentation attached). It is not due for review, and it is not interchangeable with a similar product/service from another
manufacturer. Comments:
3 Staff wishes to add the product or service to the standardization list.
If this item is initialed, describe in detail below. Explanation:
SOLE SOURCE JUSTIFICATION
4 Purchase is to be made from the original manufacturer or provider.
5 Purchase must be made through the manufacturer - the manufacturer is the exclusive distributor.
6 Purchase must be made through the only area distributor of the product or only authorized service provider.
7 SMC None of the above 6 items apply. A detailed justification for this sole source purchase is provided below: Detailed Justification:
The District recently bid the Secondary Clarifier No. 3 Rehabilitation Project. During that bidding process, the clarifier mechanism for Secondary Clarifier No. 3 was competitively procured. The successful manufacturer was Ovivo USA. The District is now moving forward with rehabilitation of Secondary Clarifier Nos. 1 and 2. Having the same manufacturer for all 3 mechanisms provides the District with cost-savings due to interchangeability of spare parts and familiarity of maintenance staff with the equipment.
Describe what you have done to ensure that the product brand or service costs recommended are reasonable: The District is currently negotiating with the manufacturer to obtain a pre-negotiated price for the secondary clarifier mechanisms that will be included in the bid documents. Based on the recently competitively bid Secondary Clarifier No. 3 project, the District has recent information from this bid that can be used to ensure that the price provided for the current project is reasonable.
29
Other explanation/justification: (e.g. history of previous like purchases)
Suggested review date:
__ On the basis of the above, I recommend that competitive procurement be limited and that the product
or service indicated be solicited on a sole brand basis.
_SMC_ On the basis of the above, I recommend that competitive procurement be waived and that the
product or service indicated be purchased on a sole brand and sole source basis.
I have made a diligent effort to review comparable products or services. I feel confident that the sole brand/sole source purchase is justified and feel confident in explaining the justification to the general public. I also understand that I may be required to provide a detailed cost analysis/estimate since price reasonableness may not be established through the competitive process.
EMPLOYEE NAME & DEPARTMENT AUTHORIZED SIGNATURE DATE
Stephen Caswell, Engineering 1/11/2021
MANAGER NAME (if different) AUTHORIZED SIGNATURE DATE
Julie Ryan, Engineering Dept Mgr 1/12/2021
Based on the above statements and justification, I hereby agree with the purchase of this product or service on a sole brand/source basis.
PURCHASING AGENT SIGNATURE DATE
1/28/2021
Other approvals may be required up to and including Board of Director approval.
30
PAYMENT OF CLAIMS
Payroll 1/26/21 625,977.55
Total Payroll 625,977.55
ADP & Insight eTools 6.24
AFLAC/WageWorks claims and fees 1,550.75
BBVA Compass Bank 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 2,974.88
Total Vendor EFT 4,531.87
Accounts Payable Checks-Sewer Fund 278,892.54
Accounts Payable Checks-Water Fund 359,039.72
Total Accounts Payable Checks 637,932.26
Utility Management Refunds 11,931.44
Total Utility Management Checks 11,931.44
Grand Total 1,280,373.12
Payroll EFTs & Checks 1/26/2021 mdy
EFT CA Employment Taxes & W/H 31,306.51 0.00
EFT Federal Employment Taxes & W/H 147,485.46 0.00
EFT CalPERS Contributions 79,603.99 0.00
EFT Empower Retirement-Deferred Comp 25,972.59 0.00
EFT Stationary Engineers Union Dues 2,610.79 0.00
EFT CDHP Health Savings (HSA)5,630.82 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 51.00 0.00
EFT Employee Direct Deposits 268,983.48 0.00
CHK Employee Garnishments 232.15 0.00
CHK Employee Paychecks 64,100.76 0.00
Total 625,977.55 0.00
FOR APPROVAL
February 4, 2021
31
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48136 - AHERN RENTALS
22975511-001 Shop Supplies Paid by Check #105916 01/07/2021 02/04/2021 01/31/2021 02/04/2021 83.18
22976687-001 Grounds & Maintenance Paid by Check #105916 01/07/2021 02/04/2021 01/31/2021 02/04/2021 134.91
Vendor 48136 - AHERN RENTALS Totals Invoices 2 $218.09
Vendor 48605 - AIRGAS USA LLC
9108400673 Janitorial Supplies Inventory Paid by Check #105917 12/28/2020 02/04/2021 01/31/2021 02/04/2021 96.21
Vendor 48605 - AIRGAS USA LLC Totals Invoices 1 $96.21
Vendor 48684 - ALLIED ELECTRONICS INC
9013772069 Primary Equipment Paid by Check #105918 01/18/2021 02/04/2021 01/31/2021 02/04/2021 893.57
9013775197 Primary Equipment Paid by Check #105918 01/19/2021 02/04/2021 01/31/2021 02/04/2021 893.57
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 2 $1,787.14
Vendor 43949 - ALPEN SIERRA COFFEE
214744 Office Supply Issues Paid by Check #105919 01/12/2021 02/04/2021 01/31/2021 02/04/2021 44.25
214868 Office Supply Issues Paid by Check #105919 01/19/2021 02/04/2021 01/31/2021 02/04/2021 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 2 $88.50
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1WLM-VXGC-3M9Q Primary Equipment Paid by Check #105920 01/06/2021 02/04/2021 01/31/2021 02/04/2021 22.47
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 1 $22.47
Vendor 44580 - ARAMARK UNIFORM SERVICES
1102477651 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 84.67
1102477660 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 87.19
1102477673 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 79.44
1102477686 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 100.51
1102477693 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 42.02
1102477695 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 21.17
1102477697 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 4.49
1102477708 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 101.71
1102477713 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 23.72
1102477717 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 8.36
1102477720 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 13.34
1102477722 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 15.14
1102477724 Uniform Payable Paid by Check #105921 01/12/2021 02/04/2021 01/31/2021 02/04/2021 17.98
1102481295 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 84.67
1102481302 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 87.19
1102481310 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 79.44
1102481320 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 100.51
1102481323 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 42.02
1102481326 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 21.17
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 1 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
32
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
1102481334 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 4.49
1102481344 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 101.71
1102481352 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 22.63
1102481355 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 8.36
1102481359 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 13.34
1102481362 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 15.14
1102481364 Uniform Payable Paid by Check #105922 01/19/2021 02/04/2021 01/31/2021 02/04/2021 17.98
Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 26 $1,198.39
Vendor 48000 - AT&T/CALNET 3
JANUARY2021-2 TELEPHONE Paid by Check #105923 01/26/2021 02/04/2021 01/31/2021 02/04/2021 3,351.48
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $3,351.48
Vendor 49419 - BEND GENETICS LLC
ST2101 Monitoring Paid by Check #105924 01/08/2021 02/04/2021 01/31/2021 02/04/2021 225.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 1 $225.00
Vendor 45009 - BENTLY AGROWDYNAMICS
203796 Biosolid Disposal Costs Paid by Check #105925 01/18/2021 02/04/2021 01/31/2021 02/04/2021 1,721.85
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $1,721.85
Vendor 49193 - BEYAZ & PATEL INC
W19011-5 Luther Pass PS Tanks Rehab Paid by Check #105926 09/15/2020 02/04/2021 01/31/2021 02/04/2021 8,524.50
W19011-6 Luther Pass PS Tanks Rehab Paid by Check #105926 01/24/2021 02/04/2021 01/31/2021 02/04/2021 3,472.00
Vendor 49193 - BEYAZ & PATEL INC Totals Invoices 2 $11,996.50
Vendor 12070 - BING MATERIALS
202550 Pipe - Covers & Manholes Paid by Check #105927 09/30/2020 02/04/2021 01/31/2021 02/04/2021 600.62
Vendor 12070 - BING MATERIALS Totals Invoices 1 $600.62
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
9078 Contractual Services Paid by Check #105928 01/15/2020 02/04/2021 01/31/2021 02/04/2021 1,173.76
8894 Contractual Services Paid by Check #105928 12/24/2020 02/04/2021 01/31/2021 02/04/2021 687.40
8962 Contractual Services Paid by Check #105928 12/31/2020 02/04/2021 01/31/2021 02/04/2021 412.44
8965A Contractual Services Paid by Check #105928 12/31/2020 02/04/2021 01/31/2021 02/04/2021 1,018.10
8965B Contractual Services Paid by Check #105928 12/31/2020 02/04/2021 01/31/2021 02/04/2021 137.32
9022 Contractual Services Paid by Check #105928 01/08/2021 02/04/2021 01/31/2021 02/04/2021 424.20
9023 Contractual Services Paid by Check #105928 01/08/2021 02/04/2021 01/31/2021 02/04/2021 861.44
9024 Contractual Services Paid by Check #105928 01/08/2021 02/04/2021 01/31/2021 02/04/2021 996.73
9025 Contractual Services Paid by Check #105928 01/08/2021 02/04/2021 01/31/2021 02/04/2021 880.32
9074 Contractual Services Paid by Check #105928 01/15/2021 02/04/2021 01/31/2021 02/04/2021 410.06
9075 Contractual Services Paid by Check #105928 01/15/2021 02/04/2021 01/31/2021 02/04/2021 687.40
9139 Contractual Services Paid by Check #105928 01/22/2021 02/04/2021 01/31/2021 02/04/2021 395.92
9140 Contractual Services Paid by Check #105928 01/22/2021 02/04/2021 01/31/2021 02/04/2021 687.40
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 2 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
33
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
9143 Contractual Services Paid by Check #105928 01/22/2021 02/04/2021 01/31/2021 02/04/2021 1,393.84
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 14 $10,166.33
Vendor 49541 - TARYN BOURNE
3381305 Clothes Washer Rebate Program Paid by Check #105929 01/13/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49541 - TARYN BOURNE Totals Invoices 1 $200.00
Vendor 42978 - BROWNSTEIN HYATT
828208 Legal Services-Human Resources Paid by EFT #38 01/08/2021 02/04/2021 01/31/2021 02/04/2021 1,000.50
828209 Legal Services Paid by EFT #38 01/08/2021 02/04/2021 01/31/2021 02/04/2021 29,426.05
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $30,426.55
Vendor 44730 - BSK ASSOCIATES
SE00182 Monitoring Paid by Check #105930 01/18/2021 02/04/2021 01/31/2021 02/04/2021 315.00
SE00255 Monitoring Paid by Check #105930 01/25/2021 02/04/2021 01/31/2021 02/04/2021 315.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 2 $630.00
Vendor 49071 - CALIF WATER EFFICIENCY PARTNERSHIP
MD-2021-818 Dues - Memberships -
Certification
Paid by Check #105931 01/01/2021 02/04/2021 01/31/2021 02/04/2021 3,357.86
Vendor 49071 - CALIF WATER EFFICIENCY PARTNERSHIP Totals Invoices 1 $3,357.86
Vendor 49220 - CAMPORA PROPANE
423795 Propane Paid by Check #105932 12/18/2020 02/04/2021 01/31/2021 02/04/2021 412.02
708487 Propane Paid by Check #105932 12/28/2020 02/04/2021 01/31/2021 02/04/2021 1,003.03
Vendor 49220 - CAMPORA PROPANE Totals Invoices 2 $1,415.05
Vendor 13230 - CAROLLO ENGINEERS
0194339 Secondary Clarifier #3 Rehab Paid by Check #105933 01/11/2021 02/04/2021 01/31/2021 02/04/2021 6,758.00
0194619 Blower System Upgrades Paid by Check #105933 01/15/2021 02/04/2021 01/31/2021 02/04/2021 236.25
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 2 $6,994.25
Vendor 42328 - CDW-G CORP
5664441 District Computer Supplies Paid by Check #105934 12/17/2020 02/04/2021 01/31/2021 02/04/2021 511.01
5835282 Computer Purchases Paid by Check #105934 12/22/2020 02/04/2021 01/31/2021 02/04/2021 1,238.79
6280895 District Computer Supplies Paid by Check #105934 01/06/2021 02/04/2021 01/31/2021 02/04/2021 300.51
6295694 District Computer Supplies Paid by Check #105934 01/07/2021 02/04/2021 01/31/2021 02/04/2021 120.21
6450998 District Computer Supplies Paid by Check #105934 01/11/2021 02/04/2021 01/31/2021 02/04/2021 675.92
6550806 District Computer Supplies Paid by Check #105934 01/13/2021 02/04/2021 01/31/2021 02/04/2021 91.26
5960773 District Computer Supplies Paid by Check #105934 12/28/2021 02/04/2021 01/31/2021 02/04/2021 4,201.53
Vendor 42328 - CDW-G CORP Totals Invoices 7 $7,139.23
Vendor 48406 - CHARTER BUSINESS
JANUARY2021 TELEPHONE Paid by Check #105935 01/13/2021 02/04/2021 01/31/2021 02/04/2021 238.49
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 3 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
34
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48406 - CHARTER BUSINESS Totals Invoices 1 $238.49
Vendor 40343 - CHEMSEARCH INC
7210230 Service Contracts Paid by Check #105936 12/20/2020 02/04/2021 01/31/2021 02/04/2021 356.46
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $356.46
Vendor 42897 - CWEA
FAY21 Dues - Memberships -
Certification
Paid by Check #105937 01/14/2021 02/04/2021 01/31/2021 02/04/2021 96.00
GREGORICH21 Dues - Memberships -
Certification
Paid by Check #105938 01/14/2021 02/04/2021 01/31/2021 02/04/2021 91.00
Vendor 42897 - CWEA Totals Invoices 2 $187.00
Vendor 48289 - DIY HOME CENTER
7428 Shop Supplies Paid by Check #105939 01/06/2021 02/04/2021 01/31/2021 02/04/2021 220.20
7493 Pump Stations Paid by Check #105939 01/09/2021 02/04/2021 01/31/2021 02/04/2021 26.70
7497 Pump Stations Paid by Check #105939 01/10/2021 02/04/2021 01/31/2021 02/04/2021 11.70
7539 Shop Supplies Paid by Check #105939 01/12/2021 02/04/2021 01/31/2021 02/04/2021 4.22
7674 Small Tools Paid by Check #105939 01/19/2021 02/04/2021 01/31/2021 02/04/2021 45.55
7712 Shop Supplies Paid by Check #105939 01/20/2021 02/04/2021 01/31/2021 02/04/2021 77.57
7748 Shop Supplies Paid by Check #105939 01/22/2021 02/04/2021 01/31/2021 02/04/2021 180.62
7749 Shop Supplies Paid by Check #105939 01/22/2021 02/04/2021 01/31/2021 02/04/2021 51.98
7771 Small Tools Paid by Check #105939 01/22/2021 02/04/2021 01/31/2021 02/04/2021 28.11
Vendor 48289 - DIY HOME CENTER Totals Invoices 9 $646.65
Vendor 44258 - E H WACHS COMPANY
INV184739 Small Tools Paid by Check #105940 01/07/2021 02/04/2021 01/31/2021 02/04/2021 1,122.39
Vendor 44258 - E H WACHS COMPANY Totals Invoices 1 $1,122.39
Vendor 14611 - EL DORADO COUNTY
2020102 Election Expense Paid by Check #105941 12/30/2020 02/04/2021 01/31/2021 02/04/2021 25,600.71
Vendor 14611 - EL DORADO COUNTY Totals Invoices 1 $25,600.71
Vendor 48562 - EL DORADO COUNTY
10ELDORPRP1DAC Tahoe Sierra IRWM Plan, Pass-
through
Paid by Check #105942 01/12/2021 02/04/2021 01/31/2021 02/04/2021 44,156.40
Vendor 48562 - EL DORADO COUNTY Totals Invoices 1 $44,156.40
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000632401 Laboratory Supplies Paid by Check #105943 01/12/2021 02/04/2021 01/31/2021 02/04/2021 1,403.67
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $1,403.67
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0550103 Monitoring Paid by Check #105944 01/14/2021 02/04/2021 01/31/2021 02/04/2021 35.00
L0550884 Monitoring Paid by Check #105944 01/19/2021 02/04/2021 01/31/2021 02/04/2021 40.00
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 4 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
35
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
L0551233 Monitoring Paid by Check #105944 01/21/2021 02/04/2021 01/31/2021 02/04/2021 40.00
L0551333 Monitoring Paid by Check #105944 01/22/2021 02/04/2021 01/31/2021 02/04/2021 35.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 4 $150.00
Vendor 14890 - FEDEX
7-246-68138 Postage Expenses Paid by Check #105945 01/15/2021 02/04/2021 01/31/2021 02/04/2021 61.79
Vendor 14890 - FEDEX Totals Invoices 1 $61.79
Vendor 48715 - FLEETCREW -ANELLE MGMT SRV
43473 Automotive Paid by Check #105946 12/01/2020 02/04/2021 01/31/2021 02/04/2021 659.95
Vendor 48715 - FLEETCREW -ANELLE MGMT SRV Totals Invoices 1 $659.95
Vendor 48402 - FLYERS ENERGY LLC
21253399 Gasoline Fuel Inventory Paid by Check #105947 01/20/2021 02/04/2021 01/31/2021 02/04/2021 1,586.82
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 1 $1,586.82
Vendor 15600 - GRAINGER
9772541356 Small Tools Paid by Check #105948 01/31/2021 02/04/2021 01/31/2021 02/04/2021 911.68
Vendor 15600 - GRAINGER Totals Invoices 1 $911.68
Vendor 15800 - HACH CO
12275412 Laboratory Supplies Paid by Check #105949 01/11/2021 02/04/2021 01/31/2021 02/04/2021 393.22
Vendor 15800 - HACH CO Totals Invoices 1 $393.22
Vendor 49122 - HAEN CONSTRUCTORS
20-12CR Accrued Construction Retainage Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 (590.00)
21-12A Waterline - Rocky Point Phase 2 Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 46,340.64
21-12AR Accrued Construction Retainage Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 67,342.02
21-12B Cal Trans Integ Locksmith Swr Lat
Damage
Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 4,236.70
21-12BR Accrued Construction Retainage Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 (211.83)
21-12C Meters Phase 5B Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 11,800.00
21-12D Meters Phase 5B Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 14,372.00
21-12DR Accrued Construction Retainage Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 (718.60)
21-12E PRV, Rocky Point Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 10,600.00
21-12ER Accrued Construction Retainage Paid by Check #105950 02/04/2021 02/04/2021 01/31/2021 02/04/2021 12,075.70
Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 10 $165,246.63
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
114482 Service Contracts Paid by Check #105951 01/06/2021 02/04/2021 01/31/2021 02/04/2021 794.09
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $794.09
Vendor 48832 - NANCY HUSSMANN
AFLACNANCY Insurance Supplement Payable Paid by Check #105952 01/15/2021 02/04/2021 01/31/2021 02/04/2021 8.06
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 5 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
36
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48832 - NANCY HUSSMANN Totals Invoices 1 $8.06
Vendor 45122 - HYDRAULIC INDUSTRIAL SERVICES INC
48983 Automotive Paid by Check #105953 01/12/2021 02/04/2021 01/31/2021 02/04/2021 210.15
Vendor 45122 - HYDRAULIC INDUSTRIAL SERVICES INC Totals Invoices 1 $210.15
Vendor 48140 - INTEGRITY LOCKSMITH
I29777 Pump Stations Paid by Check #105954 01/23/2021 02/04/2021 01/31/2021 02/04/2021 273.69
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 1 $273.69
Vendor 48723 - ISLE INC
INV-0773 Dues - Memberships -
Certification
Paid by Check #105955 01/21/2021 02/04/2021 01/31/2021 02/04/2021 11,000.00
Vendor 48723 - ISLE INC Totals Invoices 1 $11,000.00
Vendor 44110 - J&L PRO KLEEN INC
28717 Janitorial Services Paid by Check #105956 12/15/2020 02/04/2021 01/31/2021 02/04/2021 4,242.00
28704 Janitorial Services Paid by Check #105956 01/15/2021 02/04/2021 01/31/2021 02/04/2021 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 2 $8,484.00
Vendor 49545 - STEVE JACOBS
3451201 Clothes Washer Rebate Program Paid by Check #105957 01/25/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49545 - STEVE JACOBS Totals Invoices 1 $200.00
Vendor 49546 - ZHINIAM JING
2382111 Clothes Washer Rebate Program Paid by Check #105958 01/25/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49546 - ZHINIAM JING Totals Invoices 1 $200.00
Vendor 49542 - GARY JONES
2213305 Toilet Rebate Program Paid by Check #105959 01/13/2021 02/04/2021 01/31/2021 02/04/2021 100.00
Vendor 49542 - GARY JONES Totals Invoices 1 $100.00
Vendor 49549 - MACHAEL KAPLUNOV
2355208 Clothes Washer Rebate Program Paid by Check #105960 01/20/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49549 - MACHAEL KAPLUNOV Totals Invoices 1 $200.00
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC
144228 Contractual Services Paid by Check #105961 01/15/2021 02/04/2021 01/31/2021 02/04/2021 8,134.10
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 1 $8,134.10
Vendor 43694 - KIMBALL MIDWEST
8523437 Shop Supplies Paid by Check #105962 01/14/2021 02/04/2021 01/31/2021 02/04/2021 935.58
8530886 Shop Supplies Paid by Check #105962 01/18/2021 02/04/2021 01/31/2021 02/04/2021 817.79
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 2 $1,753.37
Vendor 48968 - JEFFREY LEE
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 6 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
37
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
121720 Inventory Adjstmnt/Shop Supply
Issues
Paid by Check #105963 12/17/2020 02/04/2021 01/31/2021 02/04/2021 1,034.37
Vendor 48968 - JEFFREY LEE Totals Invoices 1 $1,034.37
Vendor 45135 - LES SCHWAB TIRE CENTER
66100359003 Automotive Paid by Check #105964 01/19/2021 02/04/2021 01/31/2021 02/04/2021 740.77
Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 1 $740.77
Vendor 22550 - LIBERTY UTILITIES
JANUARY2021-2 ELECTRICITY Paid by Check #105965 01/26/2021 02/04/2021 01/31/2021 02/04/2021 183,782.06
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $183,782.06
Vendor 49544 - SARAH LOWMAN
2539422 Clothes Washer Rebate Program Paid by Check #105966 01/13/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49544 - SARAH LOWMAN Totals Invoices 1 $200.00
Vendor 17900 - MC MASTER CARR SUPPLY CO
51605394 Small Tools Paid by Check #105967 01/15/2021 02/04/2021 01/31/2021 02/04/2021 518.03
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 1 $518.03
Vendor 48628 - MENEGON'S HARDWARE
DEC2020 Pressure Reducing Valve Supplies Paid by Check #105968 12/26/2020 02/04/2021 01/31/2021 02/04/2021 11.08
Vendor 48628 - MENEGON'S HARDWARE Totals Invoices 1 $11.08
Vendor 48329 - MICHAEL HOHL MOTOR COMPANY
5531584 Automotive Paid by Check #105969 01/06/2021 02/04/2021 01/31/2021 02/04/2021 246.01
Vendor 48329 - MICHAEL HOHL MOTOR COMPANY Totals Invoices 1 $246.01
Vendor 49543 - ERIC NELSON
3412206 Clothes Washer Rebate Program Paid by Check #105970 01/13/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49543 - ERIC NELSON Totals Invoices 1 $200.00
Vendor 43796 - NORTHWEST HYD CONSULT INC
25865 Upper Truckee Marsh Adaptive
Management
Paid by Check #105971 10/15/2020 02/04/2021 01/31/2021 02/04/2021 1,395.30
26230 Upper Truckee Marsh Adaptive
Management
Paid by Check #105971 01/15/2021 02/04/2021 01/31/2021 02/04/2021 2,866.19
Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 2 $4,261.49
Vendor 49547 - HANNAH OCHS
2731103 Clothes Washer Rebate Program Paid by Check #105972 01/25/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49547 - HANNAH OCHS Totals Invoices 1 $200.00
Vendor 48306 - OUTSIDE TELEVISION
0000036158 Public Relations Expense Paid by Check #105973 11/30/2020 02/04/2021 01/31/2021 02/04/2021 2,011.00
0000036399 Public Relations Expense Paid by Check #105973 12/31/2020 02/04/2021 01/31/2021 02/04/2021 2,011.00
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 7 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
38
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48306 - OUTSIDE TELEVISION Totals Invoices 2 $4,022.00
Vendor 20450 - PDM STEEL
439132-01 FLL Sewer PS 6 Upgrade Paid by Check #105974 01/15/2021 02/04/2021 01/31/2021 02/04/2021 2,053.84
Vendor 20450 - PDM STEEL Totals Invoices 1 $2,053.84
Vendor 48951 - JUSTIN PHILLIPS
012321 SWRCB-DWOCP Certification &
Training
Paid by Check #105975 01/23/2021 02/04/2021 01/31/2021 02/04/2021 189.95
Vendor 48951 - JUSTIN PHILLIPS Totals Invoices 1 $189.95
Vendor 47903 - PRAXAIR 174
60772025 Shop Supplies Paid by Check #105976 12/22/2020 02/04/2021 01/31/2021 02/04/2021 232.79
61161272 Shop Supplies Paid by Check #105976 01/09/2021 02/04/2021 01/31/2021 02/04/2021 75.49
61235105 Shop Supplies Paid by Check #105976 01/15/2021 02/04/2021 01/31/2021 02/04/2021 77.58
Vendor 47903 - PRAXAIR 174 Totals Invoices 3 $385.86
Vendor 49550 - PRISM
21401239 Contractual Services Paid by Check #105977 01/01/2021 02/04/2021 01/31/2021 02/04/2021 807.30
Vendor 49550 - PRISM Totals Invoices 1 $807.30
Vendor 45007 - PUMPWORKS LLC
8367 Pump Stations Paid by Check #105978 01/12/2021 02/04/2021 01/31/2021 02/04/2021 2,308.56
Vendor 45007 - PUMPWORKS LLC Totals Invoices 1 $2,308.56
Vendor 43332 - RED WING SHOE STORE
812-99-70319 Safety Equipment Paid by Check #105979 12/10/2020 02/04/2021 01/31/2021 02/04/2021 203.64
Vendor 43332 - RED WING SHOE STORE Totals Invoices 1 $203.64
Vendor 49497 - REGULATORY INTELLIGENCE LLC
STPUD121 Advisory Paid by Check #105980 01/10/2021 02/04/2021 01/31/2021 02/04/2021 2,999.64
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $2,999.64
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION
70815 Laboratory Supplies Paid by Check #105981 01/14/2021 02/04/2021 01/31/2021 02/04/2021 399.80
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION Totals Invoices 1 $399.80
Vendor 48971 - SEWER EQUIPMENT
0000184721 Automotive Paid by Check #105982 11/06/2020 02/04/2021 01/31/2021 02/04/2021 395.85
Vendor 48971 - SEWER EQUIPMENT Totals Invoices 1 $395.85
Vendor 48422 - SIERRA OFFICE SUPPLY
3625881-0 2020 CAFR Printing Paid by Check #105983 01/11/2021 02/04/2021 01/31/2021 02/04/2021 1,245.77
Vendor 48422 - SIERRA OFFICE SUPPLY Totals Invoices 1 $1,245.77
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 8 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
39
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 22620 - SIERRA SPRINGS
011621 Supplies Paid by Check #105984 01/16/2021 02/04/2021 01/31/2021 02/04/2021 59.92
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $59.92
Vendor 45168 - SOUTHWEST GAS
JANUARY2021-2 NATURAL GAS Paid by Check #105985 01/26/2021 02/04/2021 01/31/2021 02/04/2021 741.27
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $741.27
Vendor 48617 - STEEL-TOE-SHOES.COM
STP011321 Safety Equipment Paid by Check #105986 01/13/2021 02/04/2021 01/31/2021 02/04/2021 193.94
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $193.94
Vendor 48267 - SUMMIT COMPANIES ABC FIRE
571022651 Luther Pass Pump Station Paid by Check #105987 12/09/2020 02/04/2021 01/31/2021 02/04/2021 2,250.82
571022768 Luther Pass Pump Station Paid by Check #105987 12/09/2020 02/04/2021 01/31/2021 02/04/2021 1,532.57
571022769 Luther Pass Pump Station Paid by Check #105987 12/09/2020 02/04/2021 01/31/2021 02/04/2021 1,050.00
2084123 Luther Pass Pump Station Paid by Check #105987 01/08/2021 02/04/2021 01/31/2021 02/04/2021 5,976.00
Vendor 48267 - SUMMIT COMPANIES ABC FIRE Totals Invoices 4 $10,809.39
Vendor 49032 - TAHOE BEACH & SKI CLUB
954134 Standby Accomodations Paid by Check #105988 10/30/2020 02/04/2021 01/31/2021 02/04/2021 105.30
Vendor 49032 - TAHOE BEACH & SKI CLUB Totals Invoices 1 $105.30
Vendor 24100 - TAHOE BLUEPRINT
048708 Rocky Point 1 Waterline Paid by Check #105989 01/25/2021 02/04/2021 01/31/2021 02/04/2021 179.77
Vendor 24100 - TAHOE BLUEPRINT Totals Invoices 1 $179.77
Vendor 42489 - TAHOE MOUNTAIN NEWS
JANUARY 2021 Public Relations Expense Paid by Check #105990 01/01/2021 02/04/2021 01/31/2021 02/04/2021 170.00
Vendor 42489 - TAHOE MOUNTAIN NEWS Totals Invoices 1 $170.00
Vendor 24325 - TAHOE SAND & GRAVEL
26173 Pipe - Covers & Manholes Paid by Check #105991 11/02/2020 02/04/2021 01/31/2021 02/04/2021 1,143.24
26176 Pipe - Covers & Manholes Paid by Check #105991 11/02/2020 02/04/2021 01/31/2021 02/04/2021 551.64
26126 Pipe - Covers & Manholes Paid by Check #105991 11/03/2020 02/04/2021 01/31/2021 02/04/2021 892.44
26082 Pipe - Covers & Manholes Paid by Check #105991 11/04/2020 02/04/2021 01/31/2021 02/04/2021 288.48
26162 Pipe - Covers & Manholes Paid by Check #105991 11/04/2020 02/04/2021 01/31/2021 02/04/2021 517.50
26163 Pipe - Covers & Manholes Paid by Check #105991 11/04/2020 02/04/2021 01/31/2021 02/04/2021 272.40
26083 Pipe - Covers & Manholes Paid by Check #105991 11/05/2020 02/04/2021 01/31/2021 02/04/2021 1,181.52
26164 Pipe - Covers & Manholes Paid by Check #105991 11/05/2020 02/04/2021 01/31/2021 02/04/2021 887.76
26196 Pipe - Covers & Manholes Paid by Check #105991 11/05/2020 02/04/2021 01/31/2021 02/04/2021 1,093.92
26165 Pipe - Covers & Manholes Paid by Check #105991 11/06/2020 02/04/2021 01/31/2021 02/04/2021 893.28
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 10 $7,722.18
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Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
40
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47839 - TRI SIGNAL INTEGRATION INC
C141298 Buildings Paid by Check #105992 01/21/2021 02/04/2021 01/31/2021 02/04/2021 210.00
Vendor 47839 - TRI SIGNAL INTEGRATION INC Totals Invoices 1 $210.00
Vendor 47973 - US BANK CORPORATE
ARCE1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 1,187.79
ASCHENBACH1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 215.44
BARTLETTB1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 2,633.17
bARTLETTC Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 473.49
BAUGH1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 299.00
BERGSSOHN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 47.05
COTULLA1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 375.00
CULLEN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 364.95
FC122220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 2.00
GLAZE1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 50.00
GUTTRY1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 510.27
HENDERSON1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 3,289.73
HUGHES1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 460.00
KAUFFMAN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 511.00
KOSCILEK1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 26.10
LEE1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 904.96
NOLAN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 594.63
NUROCK1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 82.93
PRIETO1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 438.90
RUTHERDALE1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 224.69
RYAN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 527.89
SCHRAUBEN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 985.69
SHERMAN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 19.00
SIANO1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 1,636.51
SKELLY1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 1,469.13
THIEL1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 81.25
THOMSEN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 693.69
VANGORDEN1220 Dec 2020 Stmt Paid by Check #105993 12/22/2020 02/04/2021 01/31/2021 02/04/2021 1,353.00
Vendor 47973 - US BANK CORPORATE Totals Invoices 28 $19,457.26
Vendor 43718 - USA BLUE BOOK
459413 Pump Stations Paid by Check #105994 12/31/2020 02/04/2021 01/31/2021 02/04/2021 445.83
471008 Wells Paid by Check #105994 01/13/2021 02/04/2021 01/31/2021 02/04/2021 1,861.80
473914 Small Tools Paid by Check #105994 01/15/2021 02/04/2021 01/31/2021 02/04/2021 1,452.28
Vendor 43718 - USA BLUE BOOK Totals Invoices 3 $3,759.91
Vendor 49296 - VERIZON WIRELESS
JANUARY2021 TELEPHONE Paid by Check #105995 01/09/2021 02/04/2021 01/31/2021 02/04/2021 38.05
Run by Theresa Sherman on 01/28/2021 01:14:47 PM Page 10 of 11
Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
41
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $38.05
Vendor 48557 - WATEREUSE ASSOCIATION
D40770 Dues - Memberships -
Certification
Paid by Check #105996 10/06/2020 02/04/2021 01/31/2021 02/04/2021 1,070.00
Vendor 48557 - WATEREUSE ASSOCIATION Totals Invoices 1 $1,070.00
Vendor 25700 - WEDCO INC
665207 Repair - Maintenance Water
Tanks
Paid by Check #105997 01/08/2021 02/04/2021 01/31/2021 02/04/2021 27.37
665532 Small Tools Paid by Check #105997 01/11/2021 02/04/2021 01/31/2021 02/04/2021 46.83
Vendor 25700 - WEDCO INC Totals Invoices 2 $74.20
Vendor 49548 - BERNADETTE WENDEL
3410304 Clothes Washer Rebate Program Paid by Check #105998 01/25/2021 02/04/2021 01/31/2021 02/04/2021 200.00
Vendor 49548 - BERNADETTE WENDEL Totals Invoices 1 $200.00
Vendor 25850 - WESTERN NEVADA SUPPLY
38589773 Pressure Reducing Valves Paid by Check #105999 12/09/2020 02/04/2021 01/31/2021 02/04/2021 463.31
38596600 Pressure Reducing Valves Paid by Check #105999 12/09/2020 02/04/2021 01/31/2021 02/04/2021 457.39
38596688 Pressure Reducing Valves Paid by Check #105999 12/09/2020 02/04/2021 01/31/2021 02/04/2021 48.16
38597239 Pressure Reducing Valves Paid by Check #105999 12/09/2020 02/04/2021 01/31/2021 02/04/2021 347.13
38615013 Pipe Inventory Paid by Check #105999 12/28/2020 02/04/2021 01/31/2021 02/04/2021 271.53
38589782 Shop Supplies Paid by Check #105999 01/07/2021 02/04/2021 01/31/2021 02/04/2021 18.30
18589393 Pipe - Covers & Manholes Paid by Check #105999 01/12/2021 02/04/2021 01/31/2021 02/04/2021 9,089.14
18615045 Boxes-Lids-Extensions Inventory Paid by Check #105999 01/12/2021 02/04/2021 01/31/2021 02/04/2021 11,722.34
18596644 I Meters & Parts Inventory Paid by Check #105999 01/14/2021 02/04/2021 01/31/2021 02/04/2021 4,224.19
18617304 Pump Stations Paid by Check #105999 01/18/2021 02/04/2021 01/31/2021 02/04/2021 413.04
18638649 Meters & Parts Inventory Paid by Check #105999 01/20/2021 02/04/2021 01/31/2021 02/04/2021 4,165.68
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 11 $31,220.21
Grand Totals Invoices 214 $637,932.26
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Payment of Claims
Payment Date Range 01/22/21 - 02/04/21
Report By Vendor - Invoice
Summary Listing
42
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
Paul Hughes, Chief Financial Officer
Liz Kauffman, Human Resources Director
MEETING DATE: February 4, 2021
ITEM – PROJECT NAME: Closed Session – New Union Memorandum of Understanding
Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: John Thiel, General Manager;
Paul Hughes, Chief Financial Officer; and Liz Kauffman, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
43
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: John Thiel, General Manager
Paul Hughes, Chief Financial Officer
Liz Kauffman, Human Resources Director
MEETING DATE: February 4, 2021
ITEM – PROJECT NAME: Closed Session – New Management Memorandum of
Understanding Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators: Memorandum of Understanding with Management Group. Present at this
Closed Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes,
Chief Financial Officer; and Liz Kauffman, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
44
BOARD AGENDA ITEM 13c
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: February 4, 2021
ITEM – PROJECT NAME: Public Employee Evaluation – General Manager
REQUESTED BOARD ACTION: Conduct Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
45