03-04-2021REGULAR BOARD MEETING MINUTES March 4, 2021 PAGE-2
b.
C.
DECEMBER 31, 2020 FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the December 31, 2020, Income Statement and Balance Sheet Reports.
REGULAR BOARD MEETING MINUTES: February 18, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved February 18, 2021, Minutes.
ITEMS FOR BOARD ACTION
a.Check Signing Authority (Debbie Henderson, Accounting Manager) -Director Peterson stated that the
financial auditors typically comment on the checks and balances of financial management for
the District and inquired as to if either Item, Check Signing Authority and Financial Transaction
Authorization, have been commented on by the auditors? Paul Hughes stated that the auditors
meet with staff every year to understand the processes in place and if they find any deficiencies
they make recommendations, but to date they have been very pleased with the controls in
place. The Resolutions being proposed today are replacing signers who have left the District
and/or have retired.
Moved Peterson/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to adopt Resolution No. 3164-21 to designate authorized signatories of all District bank accounts,
superseding Resolution 2840-07.
b.Financial Transaction Authorization (Debbie Henderson, Accounting Manager)
Moved Peterson/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to adopt Resolution No. 3165-21 authorizing certain staff to conduct financial transactions,
superseding Resolution No. 2928-13.
c.Sewer Line Spot Repair and Lateral Abandonment Services (Doug Van Gorden, Underground Sewer
Repair Supervisor) -Doug VanGorden provided details regarding the Sewer Line Spot Repair and
Lateral Abandonment Services.
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to 1) Award bid to Robotic Sewer Solutions, Inc., the lowest responsive, responsible bidder, in the
amount of $145,750; and, 2) Authorize staff to allow for changes (size estimates or repair site
additions) in the Contract not to exceed an additional 10% of the Contract price.
d.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve Payment of Claims in the amount of $1,319,882.15.
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: President Sheehan reported she and Director Cefalu attended a Finance Committee Meeting March
3, and have come to the conclusion that given the COVID-10 situation, they recommend zero rate
increases for this budget year. Paul Hughes reported that staff proposed a budget including a 6%
water and 5% sewer increase during the meeting, as approved by the Proposition 218 process. Staff
provided details regarding the long and short term effects of the zero rate increase the first year, and
REGULAR BOARD MEETING MINUTES March 4, 2021 PAGE-4
b.Pursuant to Government Code Section 54957(0)/Conference with Labor Negotiators:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial
Officer; and Liz Kauffman, Human Resources Director
No reportable Board action
c.Pursuant to Government Code Section 54957(0)/Conference with Labor Negotiators:
Memorandum of Understanding with Management Group. Present at this Closed Session will
be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial Officer;
and Liz Kauffman, Human Resources Director
No reportable Board action
d.Pursuant to Section 54956.9(0) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and
the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW,
United States District Court for the Central District of California.
No reportable Board action
e.Pursuant to Section 54956.9(0) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action
ADJOURNMENT: 4:11 p.m.
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South Tahoe Public Utility District
elly S eehan, Board President
South Tahoe Public Utility District