District Board Agenda Packet April 15, 2021 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, April 15, 2021 - 2:00 p.m. District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer
Public Participation In accordance with Executive Order N-29-20, the District Board Room will be closed to members of
the public and all public participation will be handled remotely through the GoToWebinar listed
below:
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
South Tahoe Public Utility District Board of Directors Meeting Please join the meeting from your computer, tablet or smartphone:
Please register for South Tahoe Public Utility District Board Meeting – April 15, 2021 2:00 PM
https://attendee.gotowebinar.com/register/2049753971020970509
After registering, you will receive a confirmation email containing information about joining the webinar.
You can also dial in using your phone:
1-877-309-2071
Access Code: 646-619-089
REGULAR BOARD MEETING AGENDA – April 15, 2021 PAGE – 2
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Paloma Well Rehabilitation Project (Ivo Bergsohn, Hydrogeologist) 1) Hold a Public Hearing at 2:05 p.m. to receive public comments on the designation of
the Paloma Well Rehabilitation Project as “substantially complex”; 2) Authorize staff to file a Notice of Exemption with the El Dorado County Clerk; and, 3) Authorize staff to
solicit construction bids for the Paloma Well Rehabilitation Project.
b. Groundwater Management Plan (GMP) Annual Report (Ivo Bergsohn, Hydrogeologist) Hold a Public Hearing at 2:10 p.m. to present the Tahoe South Subbasin (6-005.01)
Annual Report for the 2020 Water Year.
c. Memorandum of Understanding for Excess Sewer Capacity Units (Tim Bledsoe, Customer Service Manager) Approve the Memorandum of Understanding between the South Tahoe Public Utility
District and the El Dorado Community Foundation for Excess Sewer Capacity Units.
d. Keller-Heavenly Water System Improvements Project, Phase I – Rebid (Trevor Coolidge, Senior Engineer)
Award the Keller-Heavenly Water System Improvements Project, Phase I - Rebid to the lowest responsive, responsible bidder.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of $1,331,461.18.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. COVID-19 Update
b. Tahoe Keys Water
11. ITEMS FOR BOARD ACTION (CONT’D)
a. Water Trucks for Landscape Irrigation (John Thiel, General Manager) Direct staff regarding the permitting of water trucks for landscape irrigation.
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
REGULAR BOARD MEETING AGENDA – April 15, 2021 PAGE – 3
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events
04/01/2021 – 2:00 p.m. Regular Board Meeting at the District
04/06/2021 – 2:00 p.m. Board Budget Workshop at the District
04/12/2021 – 3:30 p.m. Operations Committee Meeting at the District
04/14/2021 – 8:00 a.m. Employee Communications Committee Meeting (Cefalu Representing)
04/14/2021 – 10:00 a.m. El Dorado Water Agency Meeting
Future Meetings/Events
05/04/2021 – 3:30 p.m. System Efficiency and Sustainability Committee Meeting
05/06/2021 – 2:00 p.m. Regular Board Meeting at the District
14. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief
Financial Officer; and Liz Kauffman, Human Resources Director.
b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Management Group. Present at this Closed Session
will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial
Officer; and Liz Kauffman, Human Resources Director.
ADJOURNMENT (The next Regular Board Meeting is Thursday, May 6, 2021, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – April 15, 2021 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, April 15, 2021 ITEMS FOR CONSENT a. 2020 WATER METER INSTALLATION PROJECT – PHASE 5B
(Trevor Coolidge, Senior Engineer) Approve the Closeout Agreement and Release of Claims for Vinciguerra Construction Inc., for
the 2020 Water Meter Installation Project - Phase 5B.
b. LOCAL AGENCY INVESTMENT FUND FINANCIAL TRANSACTION AUTHORIZATION
(Debbie Henderson, Accounting Manager) Adopt Resolution No. 3169-21 authorizing certain staff to conduct Local Agency Investment
Fund financial transactions. c. WATER AND SEWER SERVICE CHARGE LATE/PENALTY FEES
(Paul Hughes, Chief Financial Officer) Approve waiving late fees on water and sewer service charges through March 31, 2021, and
begin applying late fees on the July 2021 bills for the fourth quarter (April – June) service
charges not paid by June 30, 2021.
d. TAHOE KEYS SEWER PUMP STATION REHABILITATION PROJECT
(Adrian Combes, Senior Engineer)
1) Approve the Proposal from Carollo Engineers, Inc., in the amount of $180,100 for engineering services during construction for the Tahoe Keys Pump Station Rehabilitation
Project; and, 2) Authorize the General Manager to execute Task Order No. 14A to the Master Services Agreement with Carollo Engineers, Inc.
Trevor Coolidge
Page 2 April 15, 2021
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: 2020 Water Meter Installation Project – Phase 5B
REQUESTED BOARD ACTION: Approve the Closeout Agreement and Release of Claims
for Vinciguerra Construction, Inc., for the 2020 Water Meter Installation Project - Phase 5B.
DISCUSSION: District staff has performed a final inspection of the 2020 Water Meter
Installation Project – Phase 5B (Project) and has found that Vinciguerra Construction,
Inc., (Vinciguerra) has met all the Contract requirements. The Project completed 245
water meter installations during the 2020 construction season, ranging in size from ¾
inch to 8 inch meters across the District’s water service area.
The Board previously approved filing a Notice of Completion with the El Dorado County
Recorder for the Project and approved the final balancing Change Order, reducing
the overall Contract amount by $305,622.18 to $1,605,777.82.
Staff recommends approval of the Closeout Agreement and Release of Claims for
Vinciguerra Construction, Inc., for the 2020 Water Meter Installation Project – Phase 5B.
SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: 2030-8093. METR5B
BUDGETED AMOUNT AVAILABLE: $539,802
ATTACHMENTS: Closeout Agreement and Release of Claims ___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this 15th day of April, 2021, by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Vinciguerra Construction, Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for
and in consideration of One Million Nine Hundred Eleven Thousand Four Hundred Dollars and Zero Cents ($1,911,400.00), contract amount, and the credit sum of Three Hundred Five Thousand Six Hundred Twenty-Two Dollars
and Eighteen Cents (<$305,622.18>) for said Contract Change Order No. 1, receipt of which is hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the form required by Civil Code §8132 - 8138,
and does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT
OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated March 20, 2020 for Purchase Order No. 2020-954 DISTRICT project described as the Water Meter Installation Project – Phase 5B.
B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. 2020-954 and shown in Payment Request No. 7, dated May 1,
2021. 2. That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR’s completion of Purchase Order No. 2020-954 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge Vinciguerra Construction, Inc. and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement
dated March 20, 2020 for Purchase Order No. 2020-954 DISTRICT project described as the Water Meter Installation Project – Phase 5B
B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. 2020-954 and shown in Payment Request No. 7 dated May 1, 2021.
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3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. 2020-954.
4. The DISTRICT has received no claims from the CONTRACTOR.
5. The DISTRICT filed and recorded a NOTICE OF COMPLETION with the El Dorado County Recorder on January 13, 2021. As such, the statutory stop payment notice period expired on February 16, 2021.
6. The presently retained amount is $80,288.89
Original Contract amount $1,911,400.00
Total Change Order Amount $<305,622.18>
Less: Amount Previously Paid (Request Nos. 1 through 6) $1,469,481.85
Retainage $80,288.89
BALANCE: $136,295.97
The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by El
Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR’s rights to the presently retained amount until such time as such amounts are received in full by
CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and
time of performance for Purchase Order No. 2020-954 after the execution of change orders shall be as follows:
Original Contract Price $1,911,400.00
Original Calendar Days 153 Total Adjusted Price $1,605,777.82 Total Adjusted Calendar Days 190
8. It is understood and agreed by the undersigned’s that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigned’s to be true, and the undersigned’s hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigned’s hereby expressly waive any and all rights the undersigned’s have or may have under California Civil Code Section 1542, which provides as follows:
"A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with
the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to
be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigned’s agree that they will
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forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release.
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the
rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and
represent that they understand and voluntarily consent and agree to each and every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the
terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims.
JOHN THIEL, GENERAL MANAGER DATED
…….ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED
VINCIGUERRA CONSTRUCTION
By
Signature
DATED
Print Name Print Title
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Local Agency Investment Fund Financial Transaction
Authorization REQUESTED BOARD ACTION: Adopt Resolution No. 3169-21 authorizing certain staff to
conduct Local Agency Investment Fund financial transactions.
DISCUSSION: This Resolution authorizes the following staff to perform transfers between
authorized bank accounts and Local Agency Investment Funds:
Paul Hughes, Chief Financial Officer
Deborah Henderson, Accounting Manager
Gregory Dupree, Accounting Supervisor (conditions set forth in Resolution)
Kim Garon, Accounting Technician (conditions set forth in Resolution)
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3169-21 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3169-21
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUTHORZING CERTAIN STAFF TO CONDUCT LOCAL AGENCY
INVESTMENT FUND TRANSACTIONS
WHEREAS, the Board of Directors needs the South Tahoe Public Utility District’s
(District) financial staff to conduct business on behalf of the District; and
WHEREAS, The Local Agency Investment Fund is established in the State Treasury
under Government Code section 16429.1 et. seq. for the deposit of money of a local
agency for purposes of investment by the State Treasurer; and
WHEREAS, the Board of Directors hereby finds that the deposit and withdrawal of
money in the Local Agency Investment Fund in accordance with Government Code
section 16429.1 et. seq. for the purpose of investment as provided therein is in the best
interests of the District.
NOW THEREFORE, BE IT RESOLVED, AS FOLLOWS:
1. The Board of Directors hereby authorizes the deposit and withdrawal of District
monies in the Local Agency Investment Fund in the State Treasury in accordance with
Government Code section 16429.1 et. seq. for the purpose of investment as provided
therein.
2. The following District officers holding the title(s) specified below or their
successors in office are each hereby authorized to order the deposit or withdrawal of
monies in the local Agency Investment Fund and may execute and deliver any and all
documents necessary or advisable in order to effectuate the purposes of the Resolution
and the transactions contemplated hereby:
Paul Hughes Chief Financial Officer ________________________________
Deborah Henderson Accounting Manager ________________________________
Gregory Dupree Accounting Supervisor ________________________________
Kim Garon Accounting Technician II ________________________________
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3. This Resolution shall remain in full force and effect until rescinded by the Board of
Directors by a Resolution and a copy of the Resolution rescinding this Resolution is filed
with the State Treasurer’s Office.
4. This Resolution shall take effect upon its adoption by the Board of Directors.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3169-21 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 15th
day of April, 2021, by the following vote:
AYES:
NOES:
ABSENT:
_________________________________ Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3169-21
Page 2 April 15, 2021
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BOARD AGENDA ITEM 4c
TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Water and Sewer Service Charge Late/Penalty Fees REQUESTED BOARD ACTION: Approve waiving late fees on water and sewer service
charges through March 31, 2021, and begin applying late fees on the July 2021 bills for
the fourth quarter (April – June) service charges not paid by June 30, 2021.
DISCUSSION: Due to the local economic impact of COVID-19, the Board approved
waiving late fees on delinquent water and sewer charges for the three previous
quarterly billings. During the April1, 2021, Board meeting, there was Board consensus to
begin charging late fees again, but only on service charges going forward, not
retroactively to current delinquent water and sewer bills. Therefore, the soonest late
fees will begin to appear on customer accounts will be with the July billing if the
charges for the fourth quarter (April – June) are not paid by June 30, 2021. Due to this
timing, the Board must once again approve waiving late fees which would have appeared on the April bills for charges that were delinquent at, or prior to, April 1, 2021.
South Tahoe Public Utility District staff will provide messaging to customers to help prepare them for the return of late fees.
SCHEDULE: April 2021 billing
COSTS: Approximately $68,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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Adrian Combes
Page 2 April 15, 2021
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Tahoe Keys Sewer Pump Station Rehabilitation Project REQUESTED BOARD ACTION: 1) Approve the Proposal from Carollo Engineers, Inc., in
the amount of $180,100 for engineering services during construction for the Tahoe Keys
Pump Station Rehabilitation Project; and, 2) Authorize the General Manager to execute
Task Order No. 14A to the Master Services Agreement with Carollo Engineers, Inc. DISCUSSION: District staff has been working with Carollo Engineers, Inc., (Carollo) since July 2017 on the Big 5 Pump Station Condition Assessment, Alternatives Evaluation and
Design of the Tahoe Keys Sewer Pump Station Rehabilitation Project (Project). The Project includes mechanical, structural, electrical and instrumentation improvements
and was prioritized highest of the Big 5 Sewer Pump Station Rehabilitation Projects. The design for the Project was completed in early 2021 and includes the following:
• Replacement of the existing lift station with a new wet well and dry pit with new
12-foot diameter wet well and three submersible pumps
• New 60-inch diameter, polymer concrete influent manhole and 24-inch influent
pipeline
• New cast-in-place vault for isolation valves, check valves and combination air
valve
• New electrical power and control equipment including a temporary electrical
and controls trailer to keep the pump station in service during construction
• Seismic retrofit for the existing electrical building
• New smartcard intrusion alarm system and improved ventilation
• New 10-inch bypass
• Demolition of the existing wet well
At the April 16, 2020, Board meeting, the Board authorized staff to bid the Project and deemed the Project “substantially complex.” The Project was delayed one year due to
funding through a State Revolving Fund (SRF) loan. The Project will go out to bid at the
end of April, and the pre-bid meeting will be held on May 14, 2021.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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Adrian Combes
Page 2 April 15, 2021
The Task Order approved to date, included services through design, but excluded bidding and construction period support. The previously authorized budget has been
expended.
The attached Proposal from Carollo will provide support services during bidding and
construction of the Project to assist the District with various needs during construction,
including preparation of addenda and conformed set of plans and specs, submittal
reviews, responding to Requests for Information (RFIs) from the contractor, assisting with
preparation of design clarifications, startup and testing support, and preparation of as-
built documentation.
Due to the complexity of this project, these ongoing services from Carollo with expertise
in the various specialty disciplines, are needed for successful implementation of the
Project. Carollo will complete the work on a time-and-materials basis under an existing
Master Services Agreement (MSA).
Staff recommends that the Board approve the Proposal from Carollo in the amount of
$180,100, for engineering services during construction for the Project. This amount is
approximately 3% of the Engineer’s Estimate for construction ($6.1M), and is within the
generally expected range of costs for consultant support services during bidding and
construction. Staff recommends that the Board authorize the General Manger to
execute Task Order No. 14A to the Master Services Agreement with Carollo.
SCHEDULE: Upon Approval
COSTS: $180,100
ACCOUNT NO: 1030-7055
BUDGETED AMOUNT AVAILABLE: $14,071 (2020/21); $3,025,000 (2021/22)
ATTACHMENTS: Tahoe Keys ESDC Carollo Proposal ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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TASK ORDER NO. _
SOUTH TAHOE PUBLIC UTILITY DISTRICT
(STPUD)
AND
CAROLLO ENGINEERS, INC.
(CONSULTANT)
This Task Order is issued by the STPUD and accepted by CONSULTANT pursuant to the mutual promises,
covenants and conditions contained in the Agreement between the above named parties dated the ___th
day of ______________, 202__, in connection with:
Tahoe Keys Pump Station Replacement Project
(Project)
PURPOSE
The purpose of this Task Order is to provide engineering services supporting STPUD during bidding and
construction of the Tahoe Keys Pump Station Replacement Project.
ENGINEER'S SERVICES
TASK 1 - PROJECT MANAGEMENT
Project administration, monthly phone calls, preparation of progress reports, management of staffing
needs, and the preparation of contracts are included in this Task.
Task 1.01 - Project Administration. CONSULTANT will administer the project to maintain staffing needs
and budget. Project progress and budget status will be included in monthly progress reports that will be
attached to billing invoices. Additionally, the monthly progress report will include a list of work
completed for the time period, anticipated future work and an updated decision log as appropriate. Also
included in this task is preparation of contracts.
Task 1.02 – Monthly Phone Calls. CONSULTANT will be available for monthly phone calls to discuss
construction progress and concerns. It is anticipated that these phone calls would begin once
construction has “broken ground” and would occur over an 8 month period.
Task 1 Assumptions:
• Bidding and construction duration of 18 months.
• 8 monthly phone calls.
Task 1 Deliverables:
• Monthly status reports.
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TASK 2 – BIDDING SERVICES
Task 2.01 – Respond to Bidder Questions
CONSULTANT will answer questions during the bidding period and prepare addenda if necessary.
Preparation of two (2) addenda are included in this scope. This task includes attendance at the virtual
Pre-bid Conference.
Task 2.02 – Prepare Conformed Documents
CONSULTANT will incorporate addenda into the Bid Documents to prepare Conformed Documents to be
used during construction.
Task 2 Assumptions:
• One employee will attend the virtual Pre-bid Conference.
Task 2 Deliverables:
• Electronic pdf files of Conformed Documents will be submitted.
TASK 3 – ENGINEERING SERVICES DURING CONSTRUCTION
Task 3.01 – Review Submittals
CONSULTANT will review submittals for constructability, minimization of public impact, compliance with
schedule and budget, and compliance with plans and specifications. Sixty-three (63) submittals and
sixteen (16) resubmittals are budgeted.
Task 3.02 – Respond to Requests for Information (RFI)
CONSULTANT will respond to Contractor generated requests for information. It is assumed that a total
of thirty (30) requests for information will be reviewed under this task.
Task 3.03 – Prepare Design Clarifications
CONSULTANT will prepare design clarifications to for STPUD requested changes or to correct conflicting
information within the Contract Documents. Three (3) design clarifications are included under this task.
Task 3.04 – Site Visits
CONSULTANT will visit the site as requested by STPUD to address construction concerns, identify
potential solutions to construction problems, and answer technical questions. Two (2) one-day site visits
are included under this task.
Task 3.05 – Start-up and Testing Support
CONSULTANT will support STPUD during start-up, commissioning, and testing, as needed. Site visits are
not included in this task.
Task 3.06 – Prepare Record Documents
CONSULTANT will incorporate Contractor generated markups of Record Documents into the CAD and
other electronic files to finalize the Record Documents.
12
pw:\\IO-PW-INT.carollo.local:Carollo\Documents\Client\CA\STPUD\10793B10\Project Mgmt\Contract\TKPS Bid ESDC Scope Page 3 of 3
Task 3 Assumptions:
• The number of submittals, RFI, and Design Clarifications are estimates based on scopes of
similar types of projects. Should the actual quantities of these tasks significantly exceed the
estimated number identified in this scope, and amendment to the scope and budget may be
required.
• Contractor will provide one-set of legible and clean Record Document markups.
Task 3 Deliverables:
• Electronic pdf files of Conformed Documents will be submitted.
TIME OF PERFORMANCE
CONSULTANT will perform the above-described tasks in support of the overall bidding and construction
schedule, which is assumed not to exceed 18 months.
PAYMENT
Payment to CONSULTANT for services performed under this Scope of Services is detailed in the
ESTIMATED ENGINEERING HOURS AND COSTS and shall not exceed the amount of one hundred eighty
thousand one hundred dollars ($180,100), unless the scope of work is changed and an increase is
authorized by STPUD.
EFFECTIVE DATE
This Task Order No. __ is effective as of the _____ day of ____________________, 2021.
13
ESTIMATED ENGINEERING HOURS AND COSTS
South Tahoe Public Utility District
Tahoe Keys Pump Station Replacement Project
Engineering Services during Bidding and Construction
Parker Hook Davidson Quiroz Carvalho Eckard
Project Struct EI&C
PECE NONE Travel
in-Charge Manager Engineer Engr Engr Prof $/mi
2021 Fee Schedule $322 $236 $236 $280 $301 $193 $146 $129
Estimated 2022 Fee Schedule $332 $243 $243 $288 $310 $199 $150 $133 Hours Budget $13.00 5.0%$0.575 Column 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
TASK 1 - PROJECT MANAGEMENT
1.01 Project Administration (18 mos)2 44 8 0 0 0 0 2 56 $13,174 $728 $0 $0 $0 $0 $0 $728 $13,9021.02 Monthly Phone Calls (x8)0 8 8 0 0 0 0 0 16 $3,888 $208 $0 $0 $0 $0 $0 $208 $4,096
Task 1 Total Hours 2 52 16 0 0 0 0 2 72
Task 1 Total Budget $664 $12,636 $3,888 $0 $0 $0 $0 $266 $17,062 $936 $0 $0 $0 $0 $0 $936 $17,998
TASK 2 - BIDDING SERVICES
2.01 Respond to Bidder Questions 0 4 11 4 4 10 8 4 45 $9,478 $585 $0 $0 $0 $0 $0 $585 $10,063
2.02 Prepare Conformed Documents 0 1 2 0 0 12 8 4 27 $4,708 $351 $0 $0 $0 $0 $0 $351 $5,059Task 2 Total Hours 0 5 13 4 4 22 16 8 72
Task 2 Total Budget $0 $1,215 $3,159 $1,152 $1,240 $4,378 $2,400 $1,064 $14,186 $936 $0 $0 $0 $0 $0 $936 $15,122
TASK 3 - ENGINEERING SERVICES DURING CONSTRUCTION
3.01 Review Submittals 10 4 63 23 34 181 0 0 315 $72,784 $4,095 $0 $0 $0 $0 $0 $4,095 $76,879
3.02 Respond to Requests for Information (RFI)8 20 52 16 20 64 0 0 180 $43,696 $2,340 $0 $0 $0 $0 $0 $2,340 $46,036
3.03 Prepare Design Clarifications 2 2 10 2 2 0 0 0 18 $4,776 $234 $0 $0 $0 $0 $0 $234 $5,010
3.04 Site Visits (x2)0 0 16 0 0 0 0 0 16 $3,888 $208 $0 $0 $0 $137 $244 $589 $4,477
3.05 Start-up and Testing Support 0 2 16 0 6 10 0 0 34 $8,224 $442 $0 $0 $0 $0 $0 $442 $8,666
3.06 Prepare Record Documents 0 0 4 0 0 8 16 4 32 $5,496 $416 $0 $0 $0 $0 $0 $416 $5,912Task 3 Total Hours 20 28 161 41 62 263 16 4 595
Task 3 Total Budget $6,640 $6,804 $39,123 $11,808 $19,220 $52,337 $2,400 $532 $138,864 $7,735 $0 $0 $0 $137 $244 $8,116 $146,980
Tasks 1-3 Total Hours 22 85 190 45 66 285 32 14 739
Tasks 1-3 Total Budget $7,304 $20,655 $46,170 $12,960 $20,460 $56,715 $4,800 $1,862 $170,112 $9,607 $0 $0 $0 $137 $244 $9,988 $180,100
TASK
Principal-Project Staff
COST SUMMARY
Clerical
Support
Subtotals
Total ODCs Total CostSubtotals
CAD Tech
OTHER DIRECT COSTSSUBCONSULTANTS
Sub-consultant
Markup
Misc. Costs
and
Printing
c:\pw_working\projectwise\rhook\d0907488\STPUD TKPS Bid ESDC Fee Estimate.xlsx Budget
14
Ivo Bergsohn
Page 2 April 15, 2021
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Paloma Well Rehabilitation Project REQUESTED BOARD ACTION: 1) Hold a Public Hearing at 2:05 p.m. to receive public
comments regarding the designation of the Paloma Well Rehabilitation Project as “substantially complex”; 2) Authorize staff to file a Notice of Exemption with the El
Dorado County Clerk; and, 3) Authorize staff to solicit construction bids for the Paloma Well Rehabilitation Project.
DISCUSSION: The Paloma Well Rehabilitation Project (Project) involves the restoration
and rehabilitation of an existing public water supply well for the continued operation as a groundwater source for potable use by customers of the South Tahoe Public Utility
District (District). A Notice of Exemption (NOE), prepared in accordance with Section 15062 of the California Environmental Quality Act (CEQA), is provided as an
attachment to this Agenda Item.
District staff has found this project to be “substantially complex” in accordance with the provisions of the Public Contract Code Section 7201 (b) (3) and criteria approved by
the Board (Resolution No. 2904-12):
1) The Project’s functionality or integrity cannot be tested, determined or
confirmed until the project is substantially complete (proper installation of the
well liner cannot be confirmed until after the liner is installed and the relined
well is tested); and
2) A portion of the Project will be conducted under a statewide general
discharge permit in an environmentally sensitive area (well test discharges to
the Upper Truckee Marsh); and
3) The Project site (826 Paloma Avenue) is located within a residential
neighborhood in close proximity to residences.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
15
Ivo Bergsohn
Page 2 April 15, 2021
Project plans and specifications are currently being finalized by staff. The current
schedule is to advertise for bids beginning April 23, with a bid opening of May 14, and construction this summer starting June 14 and finishing by October 12. The Engineer’s
Estimate for the Project is $343,320.
SCHEDULE: June through October 2021
COSTS: $343,320
ACCOUNT NO: 20.30.7009
BUDGETED AMOUNT AVAILABLE: $140,100
ATTACHMENTS: NOE- Paloma Well Rehabilitation Project ___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
16
Statutory Exemptions. State code number:
_______________________________________________
Print Form
Notice of Exemption Appendix E
From: (Public Agency): ____________________________To: Office of Planning and Research
P.O. Box 3044, Room 113 _______________________________________________Sacramento, CA 95812-3044
County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________
Project Applicant: ________________________________________________________________________
Project Location - Specific:
Project Location - City: ______________________ Project Location - County:
Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________
Name of Person or Agency Carrying Out Project: ________________________________________________
Exempt Status: (check one):
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:
Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________
If filed by applicant: 1.Attach certified document of exemption finding.
2.Has a Notice of Exemption been filed by the public agency approving the project? Yes No
Signature: ____________________________ Date:
Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
_______________
Categorical Exemption. State type and section number: ____________________________________
______________________________________________
______________ Title: _______________________
Revised 2011 17
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Groundwater Management Plan Annual Report REQUESTED BOARD ACTION: Hold a Public Hearing at 2:10 p.m. to present the Tahoe
South Subbasin (6-005.01) Annual Report for the 2020 Water Year.
DISCUSSION: As part of its obligations under the Groundwater Management Plan
(GMP), the South Tahoe Public Utility District (District) is required to produce an Annual
Report of basin conditions and a summary of groundwater management activities that
occurred during the year being reported. The Annual Report must also be submitted
electronically to the California Department of Water Resources (DWR) to satisfy
reporting requirements under the Sustainable Groundwater Management Act (SGMA).
Staff will present the Annual Report for the 2020 Water Year along with a presentation
informing the Board of its content.
The Annual Report was submitted to DWR on March 25, 2021, and is available to the public on the Groundwater Management Plan web page of the Districts website.
(https://stpud.us/news/groundwater-management-plan/)
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: 15W005
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
18
Tim Bledsoe
Page 2 April 15, 2021
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Memorandum of Understanding for Excess Sewer Capacity
Units REQUESTED BOARD ACTION: Approve the Memorandum of Understanding between the
South Tahoe Public Utility District and the El Dorado Community Foundation for Excess
Sewer Capacity Units.
DISCUSSION: To assist in promoting the development of affordable housing in the South
Lake Tahoe Area, the South Tahoe Public Utility District (District) adopted Ordinance
569-18 (9/21/2018) amending the Administrative Code to allow customers to transfer
excess sewer capacity units to affordable housing projects. The current sewer capacity
charge is $2,745 per sewer capacity unit. Approximately 360 customers have excess
sewer capacity units, ranging from 1 to 144 units per parcel. For the donation to be considered tax deductible, the sewer unit must be transferred to a 501(c)(3) non-profit
organization.
The District is working with the El Dorado Community Foundation (Foundation), a charitable organization serving those in need through the direct support of community
initiatives aimed at improving life for all residents of El Dorado County, to implement this program. The District will contact customers with excess sewer capacity units regarding,
process applications, transfer the verified number of units from a customer to the
Foundation’s account, and notify the Foundation. The Foundation will provide a
charitable repository for donated excess sewer capacity units for affordable housing
projects, issue acknowledgement of charitable contribution to donors, and submit an
application to the District for each charitable contribution of excess sewer capacity
units to affordable housing projects. The District will pay the Foundation $400 per year
for this service. These roles are more clearly described in the attached Memorandum of
Understanding (MOU) for Excess Sewer Capacity Units.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
19
Tim Bledsoe
Page 2 April 15, 2021
Staff recommends that the Board of Directors approve the MOU between the District
and the Foundation for Excess Sewer Capacity Units.
SCHEDULE: Upon Board Approval
COSTS: $400
ACCOUNT NO: 1060-4405
BUDGETED AMOUNT AVAILABLE: <$27,833>
ATTACHMENTS: MOU Excess Sewer Capacity Units ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
20
22479825.2
MEMORANDUM OF UNDERSTANDING
FOR
EXCESS SEWER CAPACITY UNITS
This Memorandum of Understanding ("MOU") is entered into on this 15 day of April, 2021 (“Effective
Date”) by and between the South Tahoe Public Utility District ("District") and El Dorado Community
Foundation ("Foundation”), at South Lake Tahoe, California, with reference to the following facts and
intentions:
RECITALS
A. The District owns and operates public water and wastewater systems and provides water and
wastewater services to residential and commercial customers situated in the City of South Lake Tahoe
("City") and portions of El Dorado County, California;
B. The Foundation is a charitable organization serving those in need through the direct support of
community initiatives aimed at improving life for all residents of El Dorado County;
C. On September 21, 2018, the District adopted Ordinance 569-18, amending division 1 and
sections 4.5 and 4.8.14 of Division 4 of the Administrative Code regarding the transfer of excess sewer
capacity units for affordable housing;
D. The District and the Foundation desire to jointly cooperate to facilitate the use of excess sewer
capacity units for affordable housing projects pursuant to the terms and conditions of this MOU.
NOW, THEREFORE, the parties agree as follows:
1. Purpose and Scope. The purpose of this MOU is to clearly identify the roles and responsibilities
of each party as they relate to the transfer of excess sewer capacity units for affordable housing
projects. This program is intended to help and assist in the development of affordable housing in the
South Lake Tahoe region within the District’s service area. This MOU is intended to inform and establish
criteria for excess sewer capacity unit availability, eligibility requirements, application procedures, and
benefits of the program.
2. Eligibility. The parties shall comply with sections 4.5 and 4.8.14 of the District’s Administrative
Code regarding the transfer of excess sewer capacity units for affordable housing projects. The program
shall also be conducted in accordance with all applicable Federal, State and Local laws, rules and
regulations.
3. Foundation Responsibilities. The Foundation shall perform the following responsibilities:
3.1. Provide a charitable repository for donated excess sewer capacity units for affordable
housing projects;
3.2. Issue an acknowledgement of the charitable contribution to the donor in an amount
established by the District, not to exceed a value of $5,000 per excess sewer capacity
unit;
21
22479825.2
3.3. Submit an application to the District for each charitable contribution of excess sewer
capacity unit(s) to an affordable housing development; and,
3.4. Provide to the District financial reports as needed on fund value and number of sewer
capacity units held by the fund.
4. District Responsibilities. The District shall perform the following responsibilities:
4.1. Contact customers with excess sewer capacity units of the opportunity to transfer
excess units for affordable housing projects;
4.2. Process completed applications from customers to transfer excess sewer capacity units
for use in connection with the development of affordable housing projects including
verifying the number of excess sewer capacity units to be transferred;
4.3. Transfer the verified number of excess sewer capacity units from a customer to the
Foundation to hold in an affordable housing charitable account for future affordable
housing projects; and,
4.4. Notify the Foundation of planned affordable housing projects within the District’s
service area.
5. Term. This MOU shall remain in full force and effect from the Effective Date until either the
District or the Foundation terminates this MOU in writing upon 30 days prior written notice to the other
party.
6. Points of Contact. Each party shall designate a point of contact to facilitate communications
between the parties, including identifying the contact person and contact information.
7. Costs. Each part shall be responsible for the costs of performing their respective
responsibilities described in this MOU, except the District will pay the Foundation $400.00 per year to
implement the program.
8. General Provisions.
8.1. Recitals. The recitals stated at the beginning of this MOU of any matters or facts shall
be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if any, shall
be deemed a part of this MOU.
8.2. Cooperation. The Parties shall, whenever and as often as reasonably requested to do so
by the other party, execute, acknowledge and deliver or cause to be executed, acknowledged and
delivered any and all documents and instruments as may be necessary, expedient or proper in the
reasonable opinion of the requesting party to carry out the intent and purposes of this MOU.
8.3. Authority. The individuals executing this MOU represent and warrant that they have
the authority to enter into this MOU and to perform all acts required by this MOU, and that the consent,
approval or execution of or by any third party is not required to legally bind either party to the terms
and conditions of this MOU.
22
22479825.2
8.4. Counterparts. This MOU may be executed in any number of counterparts, each of
which shall be an original, but all of which shall constitute one and the same instrument.
8.5. Entire Agreement and Amendment. This MOU contains the entire understanding and
agreement of the parties with respect to the matters considered, and there have been no promises,
representations, agreements, warranties or undertakings by any of the parties, either oral or written, of
any character or nature binding except as stated in this MOU. This MOU may be altered, amended or
modified only by an instrument in writing, executed by the parties to this MOU and by no other means.
Each party waives their future right to claim, contest or assert that this MOU was modified, canceled,
superseded or changed by any oral agreement, course of conduct, waiver or estoppel.
South Tahoe Public Utility District El Dorado Charitable Foundation
_________________________________ ________________________________
Kelly Sheehan, Board President ________________________________
(Name) (Title)
Attest:
By: ______________________________
Melonie Guttry, Clerk of the Board
IN WITNESS WHEREOF, the Parties have executed this MOU as of the date first stated above.
23
Trevor Coolidge
Page 2 April 15, 2021
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase I
- Rebid
REQUESTED BOARD ACTION: Award the Keller-Heavenly Water System Improvements
Project, Phase I - Rebid to the lowest responsive, responsible bidder. DISCUSSION: On November 19, 2020, the Board authorized staff to re-advertise for the Keller-Heavenly Water System Improvements Project, Phase I - Rebid (Project). On
March 2, 2021, a mandatory virtual pre-bid was held that was attended by eight general contractors. On April 6, 2021, at 2:00 p.m. three electronic bids were
received:White Rock Construction, Inc., submitted a bid of $1,828,775; Vinciguerra Construction, Inc., provided a bid of $1,996,246; and MKD Construction, Inc., submitted
a bid of $2,293,820. The Engineer’s Estimate was $2,287,000.
The Keller-Heavenly Water System provides water to the area adjacent to and above the California Lodge at the Heavenly Ski Resort. The area is supplied by a high pressure
main from the Keller Booster Pump Station that feeds two high elevation water tanks, before gravity feeding back into several subzones through a series of pressure reducing
valves (PRVs), with one subzone intertied to the adjacent Heavenly pressure zone. The service area includes both resort and residential properties within a wildland-urban
interface (WUI) area.
The Project has been broken down into three phases to be constructed between 2021
and 2023. The first phase of the Project includes upsizing of water mains for improved
firefighting flows, replacement and instrumentation of one pressure reducing valve and
vault, communication upgrades, and the first phase of replacement of the Keller water
tanks that were constructed in the 1970s without foundations. Stabilization of the
mountainside and mitigation of significant rockfall hazards that threaten the Keller tanks
is also a key Project element. The Project will remove one of two existing tanks (leaving
the second in service), and construct the foundation for a new tank.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
24
Trevor Coolidge
Page 2 April 15, 2021
Subsequent phases will include:
• A new bolted steel water tank with aluminum dome roof
• Removal of the remaining tank
• Complete PRV upgrades throughout the Project area
• The PRV communication and instrumentation upgrades will increase system
control, pressure monitoring, and water loss detection
The Project also includes two separate $100,000 lump sum bid items for as-needed work
on the water distribution and sewer collection systems to be performed by the
contractor on a time-and-materials basis, if directed by staff.
The first phase of the Project was originally bid in October 2019 and awarded to Burdick
Excavating Company, Inc., in January 2020. Due to delayed permitting and funding,
the District did not proceed with construction in 2020 and mutually agreed with Burdick
to terminate the construction Contract in November 2020. The permitting delay was
related to Project work on United States Forest Service (USFS) land that required an
update to the District’s Special Use Permit (SUP) and environmental permitting related
to the installation of water mains, access road work, and rockfall fencing to protect the
Keller Tank site.
White Rock Construction, Inc., was the apparent low bidder. Staff is in the process of reviewing the bids for conformance with bidding requirements, including the
Disadvantaged Business Enterprise (DBE) Good-Faith Efforts to comply with the Drinking
Water State Revolving Fund (DWSRF) funding requirements. Following the close of the
bid protest period, staff will provide a Bid Analysis and recommendation for award prior
to and at the Board Meeting.
SCHEDULE: 2021 Construction Season
COSTS: To be determined for Phase 1; $5.9 million for total Project
ACCOUNT NO: 2030-7022/15W007
BUDGETED AMOUNT AVAILABLE: Funded with a low interest DWSRF loan
ATTACHMENTS: Bid Results, Analysis, and Recommendation for Award will be provided
prior to and at the Board Meeting ___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
25
PAYMENT OF CLAIMS
Payroll 4/6/21 543,628.02
Total Payroll 543,628.02
ADP & Insight eTools 315.82
Prominence - health care payments 976.60
Total Vendor EFT 1,292.42
Accounts Payable Checks-Sewer Fund 692,614.75
Accounts Payable Checks-Water Fund 83,359.47
Total Accounts Payable Checks 775,974.22
Utility Management Refunds 10,566.52
Total Utility Management Checks 10,566.52
Grand Total 1,331,461.18
Payroll EFTs & Checks 4/6/2021 mdy
EFT CA Employment Taxes & W/H 24,017.10 0.00
EFT Federal Employment Taxes & W/H 113,230.96 0.00
EFT CalPERS Contributions 81,586.24
EFT Empower Retirement-Deferred Comp 26,049.14 0.00
EFT Stationary Engineers Union Dues 2,690.60 0.00
EFT CDHP Health Savings (HSA)10,222.58 0.00
EFT Retirement Health Savings 15,551.97 0.00
EFT United Way Contributions 51.00 0.00
EFT Employee Direct Deposits 269,383.20 0.00
CHK Employee Garnishments 845.23 0.00
Total 543,628.02 0.00
FOR APPROVAL
April 15, 2021
26
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43721 - ACWA/JPIA
0663804 ACWA Medical/Vision Insurance
Payable
Paid by Check #106408 03/03/2021 04/15/2021 04/30/2021 04/15/2021 230,748.99
QTR 3 20/21 Workers Comp Insurance Payable Paid by Check #106409 04/02/2021 04/15/2021 03/31/2021 04/15/2021 39,924.24
Vendor 43721 - ACWA/JPIA Totals Invoices 2 $270,673.23
Vendor 44039 - AFLAC
020102 Insurance Supplement Payable Paid by Check #106410 03/01/2021 04/15/2021 03/31/2021 04/15/2021 1,087.20
Vendor 44039 - AFLAC Totals Invoices 1 $1,087.20
Vendor 48136 - AHERN RENTALS
23285791-001 Shop Supplies Paid by Check #106411 03/29/2021 04/15/2021 03/31/2021 04/15/2021 32.07
Vendor 48136 - AHERN RENTALS Totals Invoices 1 $32.07
Vendor 48605 - AIRGAS USA LLC
9111117299 Field, Shop & Safety Supplies
Inventory
Paid by Check #106412 03/17/2021 04/15/2021 03/31/2021 04/15/2021 1,470.52
Vendor 48605 - AIRGAS USA LLC Totals Invoices 1 $1,470.52
Vendor 48684 - ALLIED ELECTRONICS INC
9014115504 Pump Stations Paid by Check #106413 03/29/2021 04/15/2021 03/31/2021 04/15/2021 131.70
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 1 $131.70
Vendor 43949 - ALPEN SIERRA COFFEE
216139 Office Supply Issues Paid by Check #106414 03/23/2021 04/15/2021 03/31/2021 04/15/2021 89.00
216140 Office Supply Issues Paid by Check #106414 03/23/2021 04/15/2021 03/31/2021 04/15/2021 45.50
216271 Office Supply Issues Paid by Check #106414 03/30/2021 04/15/2021 03/31/2021 04/15/2021 89.00
216272 Office Supply Issues Paid by Check #106414 03/30/2021 04/15/2021 03/31/2021 04/15/2021 45.50
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $269.00
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1NC9-XN4D-NQ6J Buildings Paid by Check #106415 03/13/2021 04/15/2021 03/31/2021 04/15/2021 129.34
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 1 $129.34
Vendor 44580 - ARAMARK UNIFORM SERVICES
1102513749 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 84.67
1102513756 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 87.19
1102513761 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 87.77
1102513766 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 100.51
1102513768 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 42.02
1102513772 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 21.17
1102513774 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 4.49
1102513777 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 101.71
1102513782 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 19.52
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 1 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
27
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
1102513792 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 8.36
1102513796 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 13.34
1102513798 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 15.14
1102513801 Uniforms Payable Paid by Check #106416 03/23/2021 04/15/2021 03/31/2021 04/15/2021 17.98
Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 13 $603.87
Vendor 40521 - AT&T
MARCH2021-3 TELEPHONE Paid by Check #106418 03/28/2021 04/15/2021 03/31/2021 04/15/2021 80.00
Vendor 40521 - AT&T Totals Invoices 1 $80.00
Vendor 48759 - AT&T
MARCH2021-3 TELEPHONE Paid by Check #106417 03/18/2021 04/15/2021 03/31/2021 04/15/2021 25.76
Vendor 48759 - AT&T Totals Invoices 1 $25.76
Vendor 45202 - AT&T MOBILITY
MARCH2021-2 TELEPHONE Paid by Check #106419 03/19/2021 04/15/2021 03/31/2021 04/15/2021 1,603.86
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $1,603.86
Vendor 48000 - AT&T/CALNET 3
MARCH2021-3 TELEPHONE Paid by Check #106420 03/31/2021 04/15/2021 03/31/2021 04/15/2021 1,000.77
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $1,000.77
Vendor 48612 - AUTOMATION DIRECT
11788609 Secondary Equipment Paid by Check #106421 02/03/2021 04/15/2021 03/31/2021 04/15/2021 1,086.12
Vendor 48612 - AUTOMATION DIRECT Totals Invoices 1 $1,086.12
Vendor 49512 - AVALON EQUIPMENT CORPORATION
SIP065628 lab supplies Paid by Check #106422 02/22/2021 04/15/2021 03/31/2021 04/15/2021 32.33
Vendor 49512 - AVALON EQUIPMENT CORPORATION Totals Invoices 1 $32.33
Vendor 40435 - AWWA CAL-NEV SECTION
CULLEN21 Dues - Memberships -
Certification
Paid by Check #106423 04/01/2021 04/15/2021 04/15/2021 04/15/2021 100.00
Vendor 40435 - AWWA CAL-NEV SECTION Totals Invoices 1 $100.00
Vendor 44591 - BAY AREA COATING CONSULTANTS
E07292 Luther Pass PS Tanks Rehab Paid by Check #106424 03/24/2021 04/15/2021 03/31/2021 04/15/2021 5,173.60
Vendor 44591 - BAY AREA COATING CONSULTANTS Totals Invoices 1 $5,173.60
Vendor 45009 - BENTLY AGROWDYNAMICS
204801 Biosolid Disposal Costs Paid by Check #106425 03/24/2021 04/15/2021 03/31/2021 04/15/2021 1,408.95
204934 Biosolid Disposal Costs Paid by Check #106425 03/30/2021 04/15/2021 03/31/2021 04/15/2021 1,281.60
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 2 $2,690.55
Vendor 12070 - BING MATERIALS
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 2 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
28
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
206490 Pipe - Covers & Manholes Paid by Check #106426 03/22/2021 04/15/2021 03/31/2021 04/15/2021 632.29
206491 Pipe - Covers & Manholes Paid by Check #106426 03/22/2021 04/15/2021 03/31/2021 04/15/2021 186.25
206773 Pipe - Covers & Manholes Paid by Check #106426 03/31/2021 04/15/2021 03/31/2021 04/15/2021 367.55
206774 Pipe - Covers & Manholes Paid by Check #106426 03/31/2021 04/15/2021 03/31/2021 04/15/2021 365.88
206775 Pipe - Covers & Manholes Paid by Check #106426 03/31/2021 04/15/2021 03/31/2021 04/15/2021 364.08
Vendor 12070 - BING MATERIALS Totals Invoices 5 $1,916.05
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
9739 Contractual Services Paid by Check #106427 03/26/2021 04/15/2021 03/31/2021 04/15/2021 910.81
9740 Contractual Services Paid by Check #106427 03/26/2021 04/15/2021 03/31/2021 04/15/2021 1,076.80
9741 Contractual Services Paid by Check #106427 03/26/2021 04/15/2021 03/31/2021 04/15/2021 876.44
9809 Contractual Services Paid by Check #106427 04/02/2021 04/15/2021 03/31/2021 04/15/2021 919.40
9811 Contractual Services Paid by Check #106427 04/02/2021 04/15/2021 03/31/2021 04/15/2021 936.58
9812 Contractual Services-Roberts Blue
Ribbon
Paid by Check #106427 04/02/2021 04/15/2021 03/31/2021 04/15/2021 367.64
9813 Contractual Services Paid by Check #106427 04/02/2021 04/15/2021 03/31/2021 04/15/2021 1,247.12
9742 Contractual Services Paid by Check #106427 06/26/2021 04/15/2021 03/31/2021 04/15/2021 395.92
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 8 $6,730.71
Vendor 48768 - BOBCAT OF RENO INC
W01304 Grounds & Maintenance Paid by Check #106428 03/05/2021 04/15/2021 03/31/2021 04/15/2021 915.88
Vendor 48768 - BOBCAT OF RENO INC Totals Invoices 1 $915.88
Vendor 42978 - BROWNSTEIN HYATT
835858 Legal services - February 2021 HR Paid by EFT #40 03/11/2021 04/15/2021 03/31/2021 04/15/2021 150.00
836421 Legal Services February 2021 Paid by EFT #40 03/16/2021 04/15/2021 03/31/2021 04/15/2021 45,873.50
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $46,023.50
Vendor 44730 - BSK ASSOCIATES
SE01052 Monitoring Paid by Check #106429 03/19/2021 04/15/2021 03/31/2021 04/15/2021 675.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 1 $675.00
Vendor 12890 - CA DEPT OF TAX & FEE ADM
1ST QTR 2021 1ST QTR USE TAX 2021 Paid by Check #106430 04/05/2021 04/15/2021 03/31/2021 04/15/2021 318.63
1ST QTR 2021 A 1ST QTR USE TAX 2021 A Paid by Check #106430 04/05/2021 04/15/2021 03/31/2021 04/15/2021 .73
Vendor 12890 - CA DEPT OF TAX & FEE ADM Totals Invoices 2 $319.36
Vendor 22251 - CALIF DEPT OF WATER RESOURCES
0800142142 Regulatory Operating Permits Paid by Check #106431 03/08/2021 04/15/2021 03/31/2021 04/15/2021 43,317.00
Vendor 22251 - CALIF DEPT OF WATER RESOURCES Totals Invoices 1 $43,317.00
Vendor 49220 - CAMPORA PROPANE
424870 Propane Paid by Check #106432 03/22/2021 04/15/2021 03/31/2021 04/15/2021 343.34
Vendor 49220 - CAMPORA PROPANE Totals Invoices 1 $343.34
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 3 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
29
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 13230 - CAROLLO ENGINEERS
0196422 Upper Truckee Sewer PS Rehab Paid by Check #106433 03/12/2021 04/15/2021 03/31/2021 04/15/2021 4,141.00
0196683 Secondary Clarifier #3 Rehab Paid by Check #106433 03/22/2021 04/15/2021 03/31/2021 04/15/2021 12,978.50
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 2 $17,119.50
Vendor 48769 - CARSON DODGE
5111745 Automotive Paid by Check #106434 02/09/2021 04/15/2021 03/31/2021 04/15/2021 471.29
5113681 Automotive Paid by Check #106434 03/15/2021 04/15/2021 03/31/2021 04/15/2021 21.52
Vendor 48769 - CARSON DODGE Totals Invoices 2 $492.81
Vendor 42328 - CDW-G CORP
9806359 Service Contracts Paid by Check #106435 03/24/2021 04/15/2021 03/31/2021 04/15/2021 35,463.08
Vendor 42328 - CDW-G CORP Totals Invoices 1 $35,463.08
Vendor 44213 - CENVEO CORP
560690-2103 Laboratory Supplies Paid by Check #106436 03/17/2021 04/15/2021 03/31/2021 04/15/2021 391.88
Vendor 44213 - CENVEO CORP Totals Invoices 1 $391.88
Vendor 49578 - DOUGLAS & CANDACE CLYMER
3471110 Clothes Washer Rebate Program Paid by Check #106437 03/19/2021 04/15/2021 03/31/2021 04/15/2021 200.00
Vendor 49578 - DOUGLAS & CANDACE CLYMER Totals Invoices 1 $200.00
Vendor 48289 - DIY HOME CENTER
8805 Shop Supplies Paid by Check #106438 03/18/2021 04/15/2021 03/31/2021 04/15/2021 6.78
8819 Shop Supplies Paid by Check #106438 03/19/2021 04/15/2021 03/31/2021 04/15/2021 3.06
8831 Small Tools Paid by Check #106438 03/19/2021 04/15/2021 03/31/2021 04/15/2021 34.89
8834 Shop Supplies Paid by Check #106438 03/19/2021 04/15/2021 03/31/2021 04/15/2021 110.52
8875 Shop Supplies Paid by Check #106438 03/22/2021 04/15/2021 03/31/2021 04/15/2021 10.65
8880 Pump Stations Paid by Check #106438 03/22/2021 04/15/2021 03/31/2021 04/15/2021 19.38
8882 Grounds & Maintenance Paid by Check #106438 03/22/2021 04/15/2021 03/31/2021 04/15/2021 52.34
8884 Shop Supplies Paid by Check #106438 03/23/2021 04/15/2021 03/31/2021 04/15/2021 209.46
8946 Buildings Paid by Check #106438 03/25/2021 04/15/2021 03/31/2021 04/15/2021 9.08
8960 Buildings Paid by Check #106438 03/25/2021 04/15/2021 03/31/2021 04/15/2021 20.32
Vendor 48289 - DIY HOME CENTER Totals Invoices 10 $476.48
Vendor 48656 - E-CONOLIGHT
1240826 Buildings Paid by Check #106439 03/22/2021 04/15/2021 03/31/2021 04/15/2021 620.56
Vendor 48656 - E-CONOLIGHT Totals Invoices 1 $620.56
Vendor 47898 - ETS
8606 Monitoring Paid by Check #106440 03/17/2021 04/15/2021 03/31/2021 04/15/2021 1,300.50
Vendor 47898 - ETS Totals Invoices 1 $1,300.50
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 4 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
30
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
L0560167 Monitoring Paid by Check #106441 03/21/2021 04/15/2021 03/31/2021 04/15/2021 315.00
L0560457 Monitoring Paid by Check #106441 03/23/2021 04/15/2021 03/31/2021 04/15/2021 40.00
L0560780 Monitoring Paid by Check #106441 03/24/2021 04/15/2021 03/31/2021 04/15/2021 35.00
L0560834 Monitoring Paid by Check #106441 03/24/2021 04/15/2021 03/31/2021 04/15/2021 40.00
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC Totals Invoices 4 $430.00
Vendor 48551 - EZKEM
5444 Laboratory Supplies Paid by Check #106442 03/31/2021 04/15/2021 03/31/2021 04/15/2021 1,020.00
Vendor 48551 - EZKEM Totals Invoices 1 $1,020.00
Vendor 14890 - FEDEX
7-312-33256 Postage Expenses Paid by Check #106443 03/19/2021 04/15/2021 03/31/2021 04/15/2021 59.29
7-319-63613 Postage Expenses Paid by Check #106443 03/26/2021 04/15/2021 03/31/2021 04/15/2021 66.91
7-326-23090 Postage Expenses Paid by Check #106443 04/02/2021 04/15/2021 03/31/2021 04/15/2021 23.29
Vendor 14890 - FEDEX Totals Invoices 3 $149.49
Vendor 41263 - FERGUSON ENTERPRISES LLC
1616727 Fire Hydrants & Parts Paid by Check #106444 03/26/2021 04/15/2021 03/31/2021 04/15/2021 3,017.00
9125604 Buildings Paid by Check #106444 03/29/2021 04/15/2021 03/31/2021 04/15/2021 124.72
Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 2 $3,141.72
Vendor 40252 - FGL ENVIRONMENTAL
102037A Monitoring Paid by Check #106445 03/22/2021 04/15/2021 03/31/2021 04/15/2021 196.00
Vendor 40252 - FGL ENVIRONMENTAL Totals Invoices 1 $196.00
Vendor 15000 - FISHER SCIENTIFIC
8334213 Laboratory Supplies Paid by Check #106446 03/26/2021 04/15/2021 03/31/2021 04/15/2021 450.40
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $450.40
Vendor 49483 - FLOWSERVE SRL
0111-00007064A LPPS Pump #1 New Paid by Check #106447 03/18/2021 04/15/2021 03/31/2021 04/15/2021 63,820.89
0111-00007064B LPPS #2 New Pump Paid by Check #106447 03/18/2021 04/15/2021 03/31/2021 04/15/2021 63,820.89
Vendor 49483 - FLOWSERVE SRL Totals Invoices 2 $127,641.78
Vendor 48402 - FLYERS ENERGY LLC
21-287585 Buildings Paid by Check #106448 03/22/2021 04/15/2021 03/31/2021 04/15/2021 1,402.39
21-293074 Gasoline Fuel Inventory Paid by Check #106448 03/30/2021 04/15/2021 03/31/2021 04/15/2021 2,571.57
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 2 $3,973.96
Vendor 49458 - GEOTAB USA INC
IN268050 Service Contracts Paid by Check #106449 03/31/2021 04/15/2021 03/31/2021 04/15/2021 691.25
Vendor 49458 - GEOTAB USA INC Totals Invoices 1 $691.25
Vendor 15600 - GRAINGER
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 5 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
31
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
9846041789 Field, Shop & Safety Supplies
Inventory
Paid by Check #106450 03/23/2021 04/15/2021 03/31/2021 04/15/2021 148.76
9846041797 Field, Shop & Safety Supplies
Inventory
Paid by Check #106450 03/23/2021 04/15/2021 03/31/2021 04/15/2021 48.31
9846604008 Field, Shop & Safety Supplies
Inventory
Paid by Check #106450 03/24/2021 04/15/2021 03/31/2021 04/15/2021 64.52
9850332066 Air Gap Package Unit Paid by Check #106450 03/26/2021 04/15/2021 03/31/2021 04/15/2021 3,164.35
9850332074 Safety Equipment - Physicals Paid by Check #106450 03/26/2021 04/15/2021 03/31/2021 04/15/2021 437.18
Vendor 15600 - GRAINGER Totals Invoices 5 $3,863.12
Vendor 43403 - GRANITE CONSTRUCTION CO
1977847 Pipe - Covers & Manholes Paid by Check #106451 03/16/2021 04/15/2021 03/31/2021 04/15/2021 3,339.96
Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,339.96
Vendor 48332 - HDR ENGINEERING INC
1200337884 Replace Treatment Plant
Generator
Paid by Check #106452 04/05/2021 04/15/2021 03/31/2021 04/15/2021 6,706.18
Vendor 48332 - HDR ENGINEERING INC Totals Invoices 1 $6,706.18
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
116436 Service Contracts Paid by Check #106453 04/05/2021 04/15/2021 03/31/2021 04/15/2021 55.94
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $55.94
Vendor 49035 - CHARLES IDELL
061620 Dues - Memberships -
Certification
Paid by Check #106454 06/16/2020 07/02/2020 06/30/2020 04/15/2021 55.50
Vendor 49035 - CHARLES IDELL Totals Invoices 1 $55.50
Vendor 10103 - IDEXX DISTRIBUTION CORP
3081278950 Laboratory Supplies Paid by Check #106455 03/19/2021 04/15/2021 03/31/2021 04/15/2021 1,283.12
Vendor 10103 - IDEXX DISTRIBUTION CORP Totals Invoices 1 $1,283.12
Vendor 17350 - LAKESIDE NAPA
032521 March 21 Stmt Paid by Check #106456 03/25/2021 04/15/2021 03/31/2021 04/15/2021 3,355.16
Vendor 17350 - LAKESIDE NAPA Totals Invoices 1 $3,355.16
Vendor 22200 - LANGENFELD ACE HARDWARE
MARCH2021 March 21 Stmt Paid by Check #106457 03/31/2021 04/15/2021 03/31/2021 04/15/2021 78.54
Vendor 22200 - LANGENFELD ACE HARDWARE Totals Invoices 1 $78.54
Vendor 45135 - LES SCHWAB TIRE CENTER
66100367112 Automotive Paid by Check #106458 03/29/2021 04/15/2021 03/31/2021 04/15/2021 988.64
66100367113 Automotive Paid by Check #106458 03/29/2021 04/15/2021 03/31/2021 04/15/2021 440.94
Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 2 $1,429.58
Vendor 22550 - LIBERTY UTILITIES
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 6 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
32
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
MARCH2021-3 ELECTRICITY Paid by Check #106459 03/31/2021 04/15/2021 03/31/2021 04/15/2021 103,049.10
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $103,049.10
Vendor 19200 - NELS TAHOE HARDWARE
2013-069563 Shop Supplies Paid by Check #106460 03/14/2021 04/15/2021 03/31/2021 04/15/2021 27.69
2103-069989 Biosolids Equipment - Building Paid by Check #106460 03/17/2021 04/15/2021 03/31/2021 04/15/2021 21.85
Vendor 19200 - NELS TAHOE HARDWARE Totals Invoices 2 $49.54
Vendor 49208 - NEVADA NEWS GROUP
10509 Ads-Legal Notices Paid by Check #106461 03/31/2021 04/15/2021 03/31/2021 04/15/2021 683.00
Vendor 49208 - NEVADA NEWS GROUP Totals Invoices 1 $683.00
Vendor 19355 - NEWARK IN ONE
33542185 Shop Supplies Paid by Check #106462 02/22/2021 04/15/2021 03/31/2021 04/15/2021 33.12
80747367 Shop Supplies Paid by Check #106462 03/09/2021 04/15/2021 03/31/2021 04/15/2021 (11.82)
80747674 Shop Supplies Paid by Check #106462 03/10/2021 04/15/2021 03/31/2021 04/15/2021 (8.19)
Vendor 19355 - NEWARK IN ONE Totals Invoices 3 $13.11
Vendor 48315 - O'REILLY AUTO PARTS
3506419172 Automotive Paid by Check #106463 03/28/2021 04/15/2021 03/31/2021 04/15/2021 335.68
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $335.68
Vendor 44607 - OLIN CORPORATION
2948357 Hypochlorite Paid by Check #106464 03/25/2021 04/15/2021 03/31/2021 04/15/2021 4,313.16
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,313.16
Vendor 48306 - OUTSIDE TELEVISION
0000036919 Public Relations Expense Paid by Check #106465 02/28/2021 04/15/2021 03/31/2021 04/15/2021 2,011.00
Vendor 48306 - OUTSIDE TELEVISION Totals Invoices 1 $2,011.00
Vendor 20450 - PDM STEEL
446940-01 Wells Paid by Check #106466 03/26/2021 04/15/2021 03/31/2021 04/15/2021 860.49
Vendor 20450 - PDM STEEL Totals Invoices 1 $860.49
Vendor 20150 - PETTY CASH
041521 petty cash reimbursement Paid by Check #106467 04/15/2021 04/15/2021 03/31/2021 04/15/2021 181.37
Vendor 20150 - PETTY CASH Totals Invoices 1 $181.37
Vendor 47903 - PRAXAIR 174
62422195 Shop Supplies Paid by Check #106468 03/18/2021 04/15/2021 03/31/2021 04/15/2021 458.50
62496277 Shop Supplies Paid by Check #106468 03/23/2021 04/15/2021 03/31/2021 04/15/2021 285.35
62512608 Shop Supplies Paid by Check #106468 03/23/2021 04/15/2021 03/31/2021 04/15/2021 142.37
Vendor 47903 - PRAXAIR 174 Totals Invoices 3 $886.22
Vendor 49550 - PRISM
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 7 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
33
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
21401377 Contractual Services Paid by Check #106469 03/24/2021 04/15/2021 04/15/2021 04/15/2021 807.30
Vendor 49550 - PRISM Totals Invoices 1 $807.30
Vendor 43332 - RED WING SHOE STORE
20210318009729 Safety Equipment - Physicals Paid by Check #106470 03/12/2021 04/15/2021 03/31/2021 04/15/2021 203.63
812-1-67786 Safety Equipment - Physicals Paid by Check #106470 04/01/2021 04/15/2021 03/31/2021 04/15/2021 164.84
Vendor 43332 - RED WING SHOE STORE Totals Invoices 2 $368.47
Vendor 49497 - REGULATORY INTELLIGENCE LLC
STPUD$321 Contractual Services Paid by Check #106471 03/19/2021 04/15/2021 03/31/2021 04/15/2021 5,075.00
STPUDS421 Contractual Services Paid by Check #106471 04/05/2021 04/15/2021 03/31/2021 04/15/2021 3,500.00
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 2 $8,575.00
Vendor 48144 - RELIANCE STANDARD
APR21A LTD/Life Management Payable Paid by Check #106472 04/01/2021 04/15/2021 04/30/2021 04/15/2021 2,389.09
APR21B LTD/Life Insurance Union/Board
Payable
Paid by Check #106472 04/01/2021 04/15/2021 04/30/2021 04/15/2021 3,323.93
Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,713.02
Vendor 48873 - CAVIN ROSS
031821 Diesel Paid by Check #106473 03/18/2021 04/15/2021 03/31/2021 04/15/2021 25.01
Vendor 48873 - CAVIN ROSS Totals Invoices 1 $25.01
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN266915 Monitoring Paid by Check #106474 03/29/2021 04/15/2021 03/31/2021 04/15/2021 501.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $501.00
Vendor 44577 - SOUNDPROS INC
210322-56 Public Relations Expense Paid by Check #106475 03/22/2021 04/15/2021 03/31/2021 04/15/2021 49.00
Vendor 44577 - SOUNDPROS INC Totals Invoices 1 $49.00
Vendor 23450 - SOUTH TAHOE REFUSE
40121 Refuse Disposal Paid by Check #106476 04/01/2021 04/15/2021 03/31/2021 04/15/2021 3,010.28
Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 1 $3,010.28
Vendor 45168 - SOUTHWEST GAS
MARCH2021-3 NATURAL GAS Paid by Check #106477 03/31/2021 04/15/2021 03/31/2021 04/15/2021 16,546.69
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $16,546.69
Vendor 48617 - STEEL-TOE-SHOES.COM
STP032521 Safety Equipment - Physicals Paid by Check #106478 03/25/2021 04/15/2021 03/31/2021 04/15/2021 252.12
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $252.12
Vendor 48511 - SWRCB
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 8 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
34
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
LEE21 Dues - Memberships -
Certification
Paid by Check #106479 03/24/2021 04/15/2021 04/15/2021 04/15/2021 110.00
Vendor 48511 - SWRCB Totals Invoices 1 $110.00
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE
40121 Refuse Disposal Paid by Check #106480 04/01/2021 04/15/2021 03/31/2021 04/15/2021 14,367.25
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices 1 $14,367.25
Vendor 48927 - TAHOE VALLEY LODGE
1030 Standby Accommodations Paid by Check #106481 03/31/2021 04/15/2021 03/31/2021 04/15/2021 1,810.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $1,810.00
Vendor 49577 - JIMI TOMER
DMV21 Dues - Memberships -
Certification
Paid by Check #106482 03/25/2021 04/15/2021 03/31/2021 04/15/2021 84.91
Vendor 49577 - JIMI TOMER Totals Invoices 1 $84.91
Vendor 47839 - TRI SIGNAL INTEGRATION INC
105133 Buildings Paid by Check #106483 02/24/2021 04/15/2021 03/31/2021 04/15/2021 1,400.00
Vendor 47839 - TRI SIGNAL INTEGRATION INC Totals Invoices 1 $1,400.00
Vendor 48747 - TYLER TECHNOLOGIES INC
045-332396 Replace ERP System Paid by Check #106484 02/28/2021 04/15/2021 03/31/2021 04/15/2021 640.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 1 $640.00
Vendor 43718 - USA BLUE BOOK
550485 Secondary Equipment Paid by Check #106485 03/24/2021 04/15/2021 03/31/2021 04/15/2021 1,014.84
556004 Pump Stations Paid by Check #106485 03/29/2021 04/15/2021 03/31/2021 04/15/2021 1,303.72
Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $2,318.56
Vendor 25700 - WEDCO INC
678907 Buildings Paid by Check #106486 03/22/2021 04/15/2021 03/31/2021 04/15/2021 462.67
679404 Buildings Paid by Check #106486 03/23/2021 04/15/2021 03/31/2021 04/15/2021 807.53
681308 Buildings Paid by Check #106486 03/31/2021 04/15/2021 03/31/2021 04/15/2021 1,606.50
Vendor 25700 - WEDCO INC Totals Invoices 3 $2,876.70
Vendor 25850 - WESTERN NEVADA SUPPLY
18692937 Fire Hydrants & Parts Paid by Check #106487 03/24/2021 04/15/2021 03/31/2021 04/15/2021 800.63
38710674 Air Gap Package Unit Paid by Check #106487 03/25/2021 04/15/2021 03/31/2021 04/15/2021 253.64
38719844 Shop Supplies Paid by Check #106487 03/26/2021 04/15/2021 03/31/2021 04/15/2021 24.05
18720939.-1 Saddles & Fittings Inventory Paid by Check #106487 04/01/2021 04/15/2021 04/15/2021 04/15/2021 513.46
18699769-2 Meters & Parts Inventory Paid by Check #106487 04/05/2021 04/15/2021 04/15/2021 04/15/2021 1,818.56
18730962 Pipe Inventory Paid by Check #106487 04/05/2021 04/15/2021 04/15/2021 04/15/2021 424.13
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 6 $3,834.47
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 9 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
35
Grand Totals Invoices 150 $776,029.72
Run by Gregory Dupree on 04/07/2021 02:52:01 PM Page 10 of 10
Payment of Claims
Payment Date Range 04/15/21 - 04/15/21
Report By Vendor - Invoice
Summary Listing
Lost Check Void chk #104430 $(55.50)
____________________ $775,974.22
36
John Thiel
Page 2 April 15, 2021
BOARD AGENDA ITEM 11a TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Water Trucks for Landscape Irrigation
REQUESTED BOARD ACTION: Direct staff regarding the permitting of water trucks for
landscape irrigation.
DISCUSSION: The South Tahoe Public Utility District (District) has been contacted by
landscapers interested in filling water trucks for the purpose of irrigating Tahoe Keys
properties during the irrigation moratorium being implemented by the Tahoe Keys
Property Owners Association (TKPOA). While the District’s current Administrative Code
(Code) allows such use, this type of use was not contemplated in the development of
the language and fees – the Code contemplated a small number of low-volume water
trucks for construction support, not extensive landscaping for many non-District water
customers. There are 1,529 properties in the Tahoe Keys.
Directly filling water trucks in the vicinity of the Tahoe Keys – a portion of the Stateline
Zone known as the Y - would impact District water supply in the area and reduce
available flow and pressure to the TKPOA intertie which is now being prioritized for
domestic water service to TKPOA given its loss of one well, and possibly a second well in
the near future, due to uranium contamination.
District options include the following:
1) Prohibition - Do not permit water trucks for landscape irrigation. The Board would need to adopt a Resolution prohibiting such use an exception to the Administrative
Code.
2) Lukins Brothers Water Company (Lukins) Partnership - Lukins to provide a fill station and manage all customer interactions including compliance with Lukins water
conservation requirements. The District to support Lukins if needed through the existing Dunlap intertie along with a pressure sustaining valve to help maintain District flows and
pressures throughout the day. The new Lukins’ storage tank will help balance system demands. The District will utilize the existing Mutual Aid Agreement with Lukins for
administration and billing purposes. The Board would need to adopt a Resolution prohibiting such use as an exception to the Administrative Code.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
37
John Thiel
Page 2 April 15, 2021
3) District Fill Station - Construct a fill station and permit water trucks for landscape irrigation. The District will seek a location which limits system and customer impacts.
Distance to the Tahoe Keys, traffic, and neighborhood impacts must also be
considered. The Board will need to adopt a resolution approving an exception to the
Administrative Code which allows this use and provides for a specific process and
separate fee structure to achieve appropriate cost recovery.
After careful consideration, District staff recommends that the District proceed with
Option 2, above, for a number of reasons including:
1) Presents a community approach to help solve a water supply challenge - Lukins
is in support of Option 2
2) Provides a managed, one-stop fill location next to the Tahoe Keys which
minimizes vehicle miles traveled
3) Offers on-site supervision at the fill site with controls for responsible water use
4) Minimizes flow and pressure impacts on the District system
5) Maximizes flow and pressure at the Tahoe Keys intertie
6) Utilizes local available storage to help manage peak demands for Lukins, Keys,
and District systems
7) Supports efficient use of community water purveyor resources
Discussion and direction by the Board is requested.
SCHEDULE: Upon Board direction
COSTS: To be determined
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution for Exception to the Administrative Code to be presented
prior to and at the Board meeting ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
38
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: John Thiel, General Manager
Paul Hughes, Chief Financial Officer
Liz Kauffman, Human Resources Director
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Closed Session – New Union Memorandum of Understanding
Contract Negotiations REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: John Thiel, General Manager;
Paul Hughes, Chief Financial Officer; and Liz Kauffman, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
39
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: John Thiel, General Manager
Paul Hughes, Chief Financial Officer
Liz Kauffman, Human Resources Director
MEETING DATE: April 15, 2021
ITEM – PROJECT NAME: Closed Session – New Management Memorandum of
Understanding Contract Negotiations REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators: Memorandum of Understanding with Management Group. Present at this
Closed Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes,
Chief Financial Officer; and Liz Kauffman, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
40