District Board Agenda Packet April 1, 2021 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, April 1, 2021 - 2:00 p.m. District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer
Public Participation In accordance with Executive Order N-29-20, the District Board Room will be closed to members of
the public and all public participation will be handled remotely through the GoToWebinar listed
below:
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
South Tahoe Public Utility District Board of Directors Meeting
Please join the meeting from your computer, tablet or smartphone:
Please register for South Tahoe Public Utility District Board Meeting – April 1, 2021 2:00 PM
https://attendee.gotowebinar.com/register/5749030056170962700
After registering, you will receive a confirmation email containing information about joining the webinar.
You can also dial in using your phone:
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Access Code: 976-567-289
REGULAR BOARD MEETING AGENDA – April 1, 2021 PAGE – 2
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION a. 2021 Rocky I Waterline and Pressure Regulating Valve (PRV) Replacement Project
(Adrian Combes, Senior Engineer)
(1) Waive minor deviations identified for the apparent low bidder, (2) Award Project to the lowest responsive, responsible bidder, Haen Constructors, Inc., in the amount of
$2,726,518.60; and, (3)Authorize staff to file a California Environmental Quality Act and a Notice of Exemption with the El Dorado County Clerk.
b. 2021 Asphalt Patching Services
(Tony Prieto, Underground Water Repair Supervisor)
1) Find low bid for 2021 Asphalt Patching Services to be non-responsive; 2) Award Contract to the lowest responsive, responsible bidder, West Coast Paving, Inc., in the
amount of $298,939; and, 3) Authorize staff to allow for changes (size estimates or repair site additions) in the Contract not to exceed an additional 10% of the Contract price.
c. Lakeside Park Association, Inc., Water Service Agreement
(John Thiel, General Manager)
Approve the Water Service Agreement between South Tahoe Public Utility District and
Lakeside Park Association, Inc., in order for Lakeside Park Association, Inc. to provide
water service to all of the properties located within a small portion of the District’s
service area (“Proposed New Service Area”).
d. Keller Heavenly Installment Sale Agreement
(Paul Hughes, Chief Financial Officer)
Approve Resolution No. 3168-21, the Installment Sale Agreement Resolution of the
Board of Directors of the South Tahoe Public Utility District for the Keller Heavenly Water
Systems Improvement Project.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,021,087.87.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. Leadership Team Meeting
c. COVID-19 Status
d. Power Resiliency Grant
e. City Manager Meeting
f. Tahoe Keys Water
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. 2014 Groundwater Management Plan (Ivo Bergsohn, Hydrogeologist)
REGULAR BOARD MEETING AGENDA – April 1, 2021 PAGE – 3
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events
03/18/2021 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
04/06/2021 – 2:00 p.m. Board Budget Workshop at the District
04/15/2021 – 2:00 p.m. Regular Board Meeting at the District
04/12/2021 – 3:30 p.m. Operations Committee Meeting at the District 04/14/2021 – 8:00 a.m. Employee Communications Committee Meeting (Cefalu Representing)
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed – three minute limit.) a. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief
Financial Officer; and Liz Kauffman, Human Resources Director.
b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Management Group. Present at this Closed Session
will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial
Officer; and Liz Kauffman, Human Resources Director.
ADJOURNMENT (The next Regular Board Meeting is Thursday, April 15, 2021, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – April 1, 2021 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, April 1, 2021 ITEMS FOR CONSENT a. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT
(Adrian Combes, Senior Engineer) Authorize staff to file a Notice of Completion with the El Dorado County Recorder’s Office for
the 2019 Heavenly Tank Improvements Project.
b. RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART APPLIED SCIENCE GRANTS FOR FISCAL YEAR 2021
(Lynn Nolan, Grants Coordinator)
Adopt Resolution No. 3167-21 approving submittal of a grant application to the Bureau of
Reclamation WaterSMART Applied Science Grants for Fiscal Year 2021 Grant Program for the
Technology Based Monitoring and Protection Project. c. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NO’S. 1 AND 2 REHABILITATION PROJECT
(Brent Goligoski, Associate Engineer)
Approve Proposal to amend existing Task Order No. 22 for Carollo Engineers, Inc., for
additional design services for the Aeration Blower System Emergency Power and Secondary
Clarifiers No’s. 1 and 2 Rehabilitation Project in an amount not to exceed $20,740.
d. 2020 WATER METER INSTALLATION PROJECT – PHASE 5B (Trevor Coolidge, Senior Engineer) Approve the Final Balancing Change Order No. 1 to Vinciguerra Construction, Inc., in the
credit amount of <$305,622.18>.
e. REGULAR BOARD MEETING MINUTES: March 18, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve March 18, 2021, Minutes.
Adrian Combes
Page 2 April 1, 2021
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: 2019 Heavenly Tank Improvements Project REQUESTED BOARD ACTION: Authorize staff to file a Notice of Completion with the El
Dorado County Recorder’s Office for the 2019 Heavenly Tank Improvements Project.
DISCUSSION: The 2019 Heavenly Tank Improvements Project (Project) included interior
and exterior coating of the tank in addition to some miscellaneous site work. The
interior recoating and site work was completed in 2019. In 2020, exterior fall protection
was installed and the Project is now complete. The Project had been delayed with
concurrence of the contractor to allow them time to resolve an open air quality
violation issued to their subcontractor on this Project. The violation has now been
resolved.
The work to coat the tank exterior has not been performed. Upon mobilization in 2019,
the exterior roof coating was found to be in poorer condition than was expected at the
time of bid and would require more extensive surface preparation to address. Rather
than negotiate a new price with the contractor, staff recommends that this portion of
the work be cancelled and rebid at a later date to ensure the most cost-effective and
best performing exterior coating. A credit to the District in the amount of the exterior
coating work will be processed with the Final Balancing Change Order.
With Board approval, staff will file a Notice of Completion with the El Dorado County
Recorder’s Office, which will initiate the 30-day Stop Notice Filing Period for the Project.
A Balancing Change Order and Closeout Agreement will be brought to the Board for
consideration at the end of the filing period. SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: 2030-8930
BUDGETED AMOUNT AVAILABLE: $88,217
ATTACHMENTS: Notice of Completion ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
1
RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Starlet Glaze
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: __________ NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT: 1.The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2.The FULL NAME of the OWNER is South Tahoe Public Utility District
3.The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 961504.The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,”
or “lessee.”
5.The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE withthe undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6.The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the propertywas transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7.A work of improvement on the property hereinafter described was COMPLETED on October 9, 2020.8.The work of improvement completed is described as follows: 2019 Heavenly Tank Improvements Project.
9.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Haen Constructors.
10.The street address of said property is: See Exhibit “A” attached.11.The property on which said work of improvement was completed is in the County of El Dorado, State ofCalifornia, and is described as shown in Exhibit “A” attached hereto and made a part hereof..
DATE: April 1, 2021
SIGNATURE OF OWNER OR AGENT OF OWNER Kelly Sheehan, Board President
VERIFICATION FOR INDIVIDUAL OWNER:
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.
April 1, 2021 at South Lake Tahoe, California
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
Kelley Sheehan, Board President
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EXHIBIT “A”
Notice of Completion 2019 Heavenly Tank Improvements Project
The site of the work is located on Heavenly Valley Ski Resort property approximately ¼ mile southwest of the Heavenly California Base Lodge at 3860
Saddle Rd, in the county of El Dorado, California
The work to be performed consists of: rehabilitation and improvements to the
existing 1 million gallon steel water tank and tank site, including interior and exterior tank recoat, reroute and replacement of existing above grade 8” steel
water service and meter, tank welding for future electrical upgrades, replacement
of site best management practices, new gravity retaining wall above the tank,
and a new security fence around the tank site.
///
///
Notice of Completion 2019 Heavenly Tank Improvements Project
EXHIBIT “A”
3
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of California, and
executed by Board President, Kelly Sheehan.
Date Approved: ____________________________
Certified by: _______________________________
Melonie Guttry, Clerk of the Board
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: Resolution for Bureau of Reclamation WaterSMART Applied
Science Grants for Fiscal Year 2021
REQUESTED BOARD ACTION: Adopt Resolution No. 3167-21 approving submittal of a
grant application to the Bureau of Reclamation WaterSMART Applied Science Grants
for Fiscal Year 2021 Grant Program for the Technology Based Monitoring and Protection
Project.
DISCUSSION: District staff is requesting approval to submit a grant application to the
Bureau of Reclamation WaterSMART Applied Science Grants for Fiscal Year 2021 Grant
Program for the Technology Based Monitoring and Protection Project. The application
will focus on projects that use advanced technologies to monitor and protect the
District’s water distribution system and water resources, including predictive
analytics/artificial intelligence for water and sewer system health, leak detection, sewer flow monitoring, and cathodic protection to extend the life of the water system. The
grant is limited to $200,000 with a 50% match requirement.
Attached Resolution No. 3167-21 is a requirement of the funding application.
SCHEDULE: Final application due April 21, 2021
COSTS: Match costs are associated with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3167-21 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3167-21
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART
APPLIED SCIENCE GRANTS FOR FISCAL YEAR 2021
NOW, THEREFORE, BE IT RESOLVED, by the South Tahoe Public Utility District (STPUD)
Board of Directors that the General Manager, Assistant General Manager and/or the
Chief Financial Officer is hereby authorized and directed to sign and file, for and on
behalf of the STPUD, a Financial Assistance Application for a financing agreement from
the Bureau of Reclamation for the planning, design, and construction of the following
project:
Technology Based Monitoring and Protection Project
And;
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grants Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative agreement;
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE
AS FOLLOWS:
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No.3167-21 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 1st
day of April, 2021, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
I do hereby certify that the foregoing is a full, true, and correct copy of a
resolution duly and regularly adopted at a meeting of the STPUD Board of Directors held
on April 1, 2021.
______________________________________ Marla Sharp, Assistant Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3167-21
Page 2
April 1, 2021
7
Brent Goligoski
Page 2 April 1, 2021
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: Aeration Blower System Emergency Power and Secondary
Clarifiers No’s. 1 and 2 Rehabilitation Project
REQUESTED BOARD ACTION: Approve Proposal to amend existing Task Order No. 22 for
Carollo Engineers, Inc., for additional design services for the Aeration Blower System
Emergency Power and Secondary Clarifiers No’s. 1 and 2 Rehabilitation Project in an
amount not to exceed $20,740.
DISCUSSION: In September 2020, the Board authorized a design Contract with Carollo
Engineers, Inc., (Carollo) for the design of the blower system generator, bidding
documents and services for the combined construction Contract for the Aeration
Blower System Emergency Power and Secondary Clarifiers No’s. 1 and 2 Rehabilitation
Project (Project).
The portion of this Project that includes the purchase and installation of one new 700 kW
diesel engine-driven standby generator at the Wastewater Treatment Plant to provide standby power to the aeration system has a funding deadline of February 2022. This is
based on the requirements of the Federal Emergency Management Agency (FEMA) grant for $775,000 (of which $193,750 is District match). Due to the long lead time
associated with procurement and manufacturing of the generator, District staff worked with Carollo to prepare a pre-purchase Contract package for the generator, separate
from the construction project bid documents. This additional package of documentation as well as effort to review and amend these documents during
negotiations with the supplier was not part of the original Scope and was not
anticipated, so Carollo is requesting an Amendment to the original Contract to address
the additional effort needed to complete this work.
District staff has reviewed the Proposal from Carollo and concurs that the tasks listed
were not a part of the original Scope and the proposed costs are reasonable. Further,
based on invoicing to date, the full amount previously authorized is expected to be
expended to complete the Scope of this Contract.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
8
Brent Goligoski
Page 2 April 1, 2021
Staff is requesting the Board approve the Proposal to amend existing Task Order No. 22 for Carollo Engineers, Inc., for additional design services for the Aeration Blower System
Emergency Power and Secondary Clarifiers No’s. 1 and 2 Rehabilitation Project in an amount not to exceed $20,740.
SCHEDULE: January-March 2021
COSTS: $20,740
ACCOUNT NO: 10.30.8164/BLOWER;
BUDGETED AMOUNT AVAILABLE: <$41,526> 2020/21; $1,094,000 2021/22
ATTACHMENTS: Scope of Work and Amended Cost Estimate
___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
9
EXHIBIT A
Amendment to Engineering Services for the Aeration Blower System Emergency Power and Secondary
Clarifiers Nos. 1 and 2 Rehabilitation Project
This amendment includes additional professional engineering services as requested by South Tahoe
Public Utility District (District) to complete the final design for work associated with the addition of a
new diesel-powered emergency standby generator for the aeration process and rehabilitation of
Secondary Clarifiers Nos. 1 and 2 at the wastewater treatment plant (WWTP) owned and operated by
the District.
Scope of Services
Task 2 – FINAL DESIGN (additional scope items)
2.3 – Pre-Purchase Package for Generator Equipment
CONSULTANT prepared pre‑purchase package specifications for the entire aeration system emergency
standby generator package suitable for bidding by vendors. The pre-purchase package was be prepared
in draft and finalized with the District’s comments. Addenda was also prepared to address contract
changes based on input and coordination with the vendor.
2.4 – Review Vendor Proposals for Generator Pre-purchase
CONSULTANT provided technical review and commented on the emergency standby generator
proposals in parallel with the District’s project team.
Task 2 Deliverables:
•Pre-purchase package for Emergency Standby Generator for distribution to vendors in electronic
(PDF) format
•Pre-purchase package addenda in electronic (PDF) format
•Proposal reviews in email format
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ESTIMATED ENGINEERING HOURS AND COSTSSouth Tahoe Public Utility DistrictEngineering Services for Blower System Emergency Power and Secondary Clarifiers No2. 1 and 2 Rehabilitation ProjectAmendmentParker/LoeraGutierrez Barton Dadik MossingerCarvalho/RobinsonPrincipal-ProjectStaffStruct MechEI&CPECETravelin-ChargeManagerEngineerProfEngrEngrEngrTech$/miQA/QC2020 Fee Schedule $315$273$230$188$293 $273$273$191$137 $120 Hours Budget$13.005.0%$0.575FINAL DESIGN SCOPE (NOT INCLUDED IN THIS TASK ORDER)TASK 2 - FINAL DESIGN2.1 90% Design Documents for Generator1120526519772717110 397 $84,694 $5,164$4,000$4,000$200$0 $0$9,364$94,0582.2 90% Design Review Workshop for Generator266606600032$8,052 $416$0$0$0$50 $0$466$8,518Task 2 Original Hours13265871191378717110 429Task 2 Original Budget $4,221 $7,207 $13,248 $13,254 $5,626 $3,604 $21,212 $13,523 $9,700 $1,152$92,746 $5,580 $4,000 $4,000$200$50 $0 $9,830 $102,576TASK 2 - FINAL DESIGN ADDITIONAL SCOPE ITEMS PER AMENDMENT2.3 Pre-Purchase Package for Generator Equipment210241244800872 $16,544 $936$0$0$0$0 $0$936$17,4802.4 Review Vendor Proposals for Generator Pre-Purchase044002200012$3,104 $156$0$0$0$0 $0$156$3,260Task 2 Additional Hours2142812461000884Task 2 Additional Budget $630$3,822 $6,440 $2,256 $1,172 $1,638 $2,730$0$0$960$19,648 $1,092$0$0$0$0 $0 $1,092 $20,740Task 2 Total Amended Budget $4,851 $11,029 $19,688 $15,510 $6,798 $5,242 $23,942 $13,523 $9,700 $2,112$112,394 $6,672 $4,000 $4,000$200$50 $0 $10,922 $123,316TASK 3 - BID DOCUMENTS3.1.a Bid Documents for Generator4151722622424249146 $31,087 $1,898$0$0$0$0$0$1,898$32,9853.1.b Bid Documents for Secondary Clarifiers13252704012262626 159 $33,146 $2,064$0$0$0$0$0$2,064$35,210Task 3 Hours1740442210236505034 305Task 3 Budget $5,229 $10,811 $10,120 $4,042 $3,047 $655 $9,801 $9,550 $6,850 $4,128$64,233 $3,962$0$0$0$0 $0 $3,962 $68,195TASK 4 - BIDDING SERVICES4.1 Attend Pre-bid Conference 04000000004$1,092$52$0$0$0$0$69$121$1,2134.2.a Answer Bid Questions and Prepare Addenda related to Generator124432320223$5,399 $299$0$0$0$50 $0 $349$5,7484.2.b Answer Bid Questions and Prepare Addenda related to Secondary Clarifiers014432120219$4,265 $247$0$0$0$50 $0 $297$4,562Task 4 Hours178864440446Task 4 Budget $315$1,911 $1,840 $1,504 $1,758 $1,092 $1,092$764$0$480$10,756 $598$0$0$0$100 $69 $767 $11,523TASK 5B - PROJECT MANGAGEMENT DURING FINAL DESIGN AND BIDDING5.1 Final Design Phase Resource Management and Monthly Reporting2104000000016$4,280 $208$0$0$0$0 $0 $208$4,488Task 5 Hours2104000000016Task 5 Budget $630$2,730 $920$0$0$0$0$0$0$0$4,280 $208$0$0$0$0 $0 $208 $4,488Final Design Tasks 2-5 Total Hours3383114100362011812512148 796Final Design Tasks 2-5 Total Budget $10,395 $22,659 $26,128 $18,800 $10,431 $5,351 $32,105 $23,837 $16,550 $5,760$172,015 $10,348 $4,000 $4,000$200$150 $69 $14,767 $186,782Final Design Task 2 Amendment$20,740Total Original Budget for Generator Project Related Tasks$147,010Total Amended Budget for Generator Project Related Tasks$167,750Total Budget for Clarifier Rehab Project Related Tasks$39,772TASKOTHER DIRECT COSTSSenior CADGraphics / CAD TechSubconsultantsProjectClerical SupportSubtotalsSub-consultant MarkupMisc. Costs and PrintingSubtotalsTotal ODCs Total CostCOST SUMMARYc:\pw_working\projectwise\rgutierrez\d1171937\STPUD Aeration System Generator&Clarifier Rehab Project Design Fee Estimate_v2.xlsx3/22/202111
Trevor Coolidge
Page 2 April 1, 2021
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: 2020 Water Meter Installation Project – Phase 5B
REQUESTED BOARD ACTION: Approve the Final Balancing Change Order No. 1 to
Vinciguerra Construction, Inc., in the credit amount of <$305,622.18>.
DISCUSSION: The 2020 Water Meter Installation Project - Phase 5B (Project) completed
245 water meter installations during the 2020 construction season, ranging in size from ¾
inch to 8 inch meters across the District’s water service area.
The Project was the last major phase of the District’s Metering Project funded through
an Agreement with the State Water Resources Control Board’s Clean Water State
Revolving Fund (CWSRF). Approximately 110 water customers remain unmetered and
will be metered by upcoming waterline projects, or cannot yet be metered due to
easement and service connection issues. The Board previously approved filing a Notice
of Completion with the El Dorado County Recorder, which initiated a Stop Notice Filing Period. No Stop Notices were received during the filing period.
Change Order No. 1 includes 16 items and decreases the overall Contract amount by
$305,622.18 to $1,605,777.82:
•Contract Change Order Items 1 through 13 reflect balancing modifications to
Contract quantities based on actual quantities completed; the net reduction inbid quantities completed results in a Contract reduction of $158,327.
•Change Order Item 14 eliminates a $100,000 placeholder for as-directed sewerwork, as none was completed as part of the Contract.
•Change Order Item 15 reduces a similar placeholder for $100,000 in as-directedwater system work to $52,704.82 for work required to address differing site
conditions to install water meters on the Project, ranging from rock excavation toutility conflicts and unanticipated connection types for large meters.
•Change Order Item 16 modifies the Contract time at no cost to the District toreflect Project completion in November 2020.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
12
Trevor Coolidge
Page 2 April 1, 2021
Staff recommends that the Board approve Change Order No. 1.
SCHEDULE: Upon Board Approval
COSTS:
ACCOUNT NO: 2030-8093. METR5B
BUDGETED AMOUNT AVAILABLE: $539,802
ATTACHMENTS: Final Balancing Change Order No. 1 ___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
13
1
CHANGE ORDER NUMBER 01
Project: 2020 Water Meter Installation Project – Phase 5B
Contractor: Vinciguerra Construction, Inc.
Date: 4/1/2021 PO #: 2020-954
The Contract Shall Be Changed As Follows:
TOTAL FOR CHANGE ORDER NUMBER 1 IS
A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P = ($305,622.18)
Dollar Amounts Contract Time
Original Contract $1,911,400.00 153 Calendar Days
Previous Change Orders $0 0 Calendar Days
Current Contract $1,911,400.00 153 Calendar Days
THIS CHANGE ORDER ($305,622.18) 37 Calendar Days
New Contract Total $1,605,777.82 190 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s).
Date: ____________________ Authorized By STPUD Board President
Date: _____________________ Accepted By Contractor
Date: _____________________ Reviewed By
14
2
1.Amend Bid Item 5 to reflect a 23 unit decrease in the number of 3/4" Base Water
Meter Installations, for work not performed. At the contract rate of $4,000.00 per EA,
the reduction in the Contract quantity results in a credit to the District in the amount of
$92,000.00.
TOTAL FOR ITEM A IS ($92,000.00)
2.Amend Bid Item 6 to reflect an 8 unit decrease in the number of 1" Base Water Meter
Installations, for work not performed. At the contract rate of $5,000.00 per EA, the
reduction in the Contract quantity results in a credit to the District in the amount of
$40,000.00.
TOTAL FOR ITEM B IS ($40,000.00)
3.Amend Bid Item 7 to reflect a 2 unit increase in the number of 2" Meter Installations.
At the contract rate of $8,000.00 per EA, the additional cost to the District is
$16,000.00.
TOTAL FOR ITEM C IS $16,000.00
4.Amend Bid Item 10 to reflect a 33 unit decrease in the number of Add for Traffic-Rated
Meter Installations, for work not performed. At the contract rate of $550.00 per EA, the
reduction in the Contract quantity results in a credit to the District in the amount of
$18,150.00.
TOTAL FOR ITEM D IS ($18,150.00)
5.Amend Bid Item 11 to reflect an 846 unit decrease in the area of 3" Asphalt Patch
Paving, for work not performed. At the contract rate of $12.00 per SF, the reduction in
the Contract quantity results in a credit to the District in the amount of $10,152.00.
TOTAL FOR ITEM E IS ($10,152.00)
6.Amend Bid Item 12 to reflect a 19 unit decrease in the number of Add for Groundwater
Dewatering, for work not performed. At the contract rate of $100.00 per EA, the
reduction in the Contract quantity results in a credit to the District in the amount of
$1,900.00.
TOTAL FOR ITEM F IS ($1,900.00)
7.Amend Bid Item 13 to reflect a 6 unit decrease in the number of Increased Excavation
Depth for Non-traffic installs: 61" to 76" Deep, for work not performed. At the contract
rate of $100.00 per EA, the reduction in the Contract quantity results in a credit to the
District in the amount of $600.00.
TOTAL FOR ITEM G IS ($600.00)
8.Amend Bid Item 14 to reflect a 9 unit decrease in the number of Increased Excavation
Depth for Traffic-rated installs: 61" to 76" Deep, for work not performed. At the
contract rate of $100.00 per EA, the reduction in the Contract quantity results in a
credit to the District in the amount of $900.00.
TOTAL FOR ITEM H IS ($900.00)
15
3
9.Amend Bid Item 15 to reflect a 10 unit increase in the number of Water Service Valve
Replacements, 3/4" Single. At the contract rate of $70.00 per EA, the additional cost
to the District is $700.00.
TOTAL FOR ITEM I IS $700.00
10.Amend Bid Item 16 to reflect a 13 unit increase in the number of Water Service Valve
Replacements, 1" Single. At the contract rate of $100.00 per EA, the additional cost to
the District is $1300.00.
TOTAL FOR ITEM J IS $1,300.00
11.Amend Bid Item 17 to reflect a 22 unit decrease in the number of Freeze Water
Service for Valve Installations, for work not performed. At the contract rate of $400.00
per EA, the reduction in the Contract quantity results in a credit to the District in the
amount of $8,800.00.
TOTAL FOR ITEM K IS ($8,800.00)
12.Amend Bid Item 18 to reflect a 73 unit decrease in the area of Driveway Paver
Restoration, for work not performed. At the contract rate of $25.00 per SF, the
reduction in the Contract quantity results in a credit to the District in the amount of
$1,825.00.
TOTAL FOR ITEM L IS ($1,825.00)
13.Amend Bid Item 19 to reflect a 2 unit decrease in the number of As-Directed Potholes,
for work not performed. At the contract rate of $1,000.00 per EA, the reduction in the
Contract quantity results in a credit to the District in the amount of $2,000.00.
TOTAL FOR ITEM M IS ($2,000.00)
14.Amend Bid Item 20 to reflect a $100,000.00 decrease in the amount of As-Directed
Sewer System Improvements, for work not performed. The contract included
$100,000.00 for As-directed Sewer System Improvements; no as-directed work
occurred on the sewer system. The reduction in the Contract amount results in a
credit to the District in the amount of $100,000.00.
TOTAL FOR ITEM N IS ($100,000.00)
16
4
15.Amend Bid Item 21 to reflect a $47,295.18 decrease in the amount of As-Directed
Water System Improvements. The contract included $100,000.00 for As-Directed
Water System Improvements; the reduction in the Contract amount results in a credit
to the District in the amount of $47,295.18. Bid Item 21 includes $52,704.82 in
payment on a time & materials basis for differing site conditions required to install
meters, including utility conflicts, rock removal, added depths, and unanticipated
connection types for large meters. The extra work is documented on negotiated time
and material tickets on file dated 7/1/2020, 7/6/2020, 7/8/2020, 7/10/2020, 7/14/2020,
7/16/2020, 7/17/2020, 7/20/2020, 7/21/2020, 8/25/2020, 8/26/2020, 9/8/2020 (1 & 2),
9/8/2020, 9/14/2020, 9/29/2020, 10/1/2020, 10/16/2020 (1, 2, & 3), 10/16/2020 (1 & 2),
10/22/2020, and 10/28/2020.
TOTAL FOR ITEM O IS ($47,295.18)
16.Change the Contract Time, identified in Section 007200, Part 2.04 of the Contract
Specifications, from one-hundred-fifty-three (153) calendar days to one-hundred-ninety
(190)calendar days, to account for additions to the Scope of Work. This item
addresses in full, additional time required to complete extra work and the procurement
of materials requested by the District. No compensation is awarded due to the time
extension. All additional costs for the extra work related to this item are addressed
separately.
TOTAL FOR ITEM P IS $0.00
TOTAL FOR CHANGE ORDER NUMBER 1 IS A+B+C+D+E+F+G+H+I+J+K+L+M+N+0+P = ($305,622.18)
17
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT March 18, 2021 MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:05 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Romsos, Peterson, Exline Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Ryan Lee, Brian Bartlett, Bren Borley, Bent
Goligoski, Chris Skelly, Chris Stanley, Gary Kvistad, Jeff Lee, Jessica Henderson, Julie Ryan, Liz Kauffman, Shelly Thomsen, Stephen Caswell, Tim Bledsoe, Trevor Coolidge Guests: Scott Ferguson, Jones Hall; Rick Brandis, Brandis Tallman; Alex Handler, Bartle Wells Associates CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
CONSENT CALENDAR: Moved Exline/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline Yes to approve the Consent Calendar as presented.
a. 2019 ROCKY POINT II WATERLINE REPLACEMENT REBID AND LARGE METERS REPLACEMENT PROJECT (Adrian Combes, Senior Engineer) Approved the Partial Closeout Agreement and Release of Claims for Haen Constructors for the
Large Meters Replacement Portion of the Contract.
b. REGULAR BOARD MEETING MINUTES: March 4, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved March 4, 2021, Minutes.
ITEMS FOR BOARD ACTION
a. 2021 Wastewater Revenue Refunding Bonds (Paul Hughes, Chief Financial Officer) – Paul Hughes
provided details regarding Resolution 3166-21 and addressed questions from the Board. The
18
REGULAR BOARD MEETING MINUTES March 18, 2021 PAGE – 2
current anticipated savings from this transaction is $550,000, which will consolidate four
outstanding debts into one. Moved Romsos/Second Exline/Sheehan Yes/Cefalu Absent /Romsos Yes/Peterson Yes/Exline Yes to approve Resolution No. 3166-21, a Resolution of the Board of Directors of the South Tahoe
Public Utility District authorizing the issuance, sale and delivery of $7,500,000 maximum principal amount of wastewater revenue refunding bonds and approving related documents and official
actions.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Romsos/Second Exline/Sheehan Yes/Cefalu Absent /Romsos Yes/Peterson Yes/Exline Yes to approve Payment of Claims in the amount of $1,679,733.73.
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: Director Exline reported that the Ad-Hoc Solar Committee met on Friday, March 9, and that the solar
consultant was able to reach a tentative agreement with Liberty Energy, which details will be
brought back to the Board when all the finances are in place. Director Romsos added staff has done
a great job on this project.
BOARD MEMBER REPORTS: Vice President Peterson reported an Operations Committee Meeting was held on March 15 and the
new format is working well. Director Romsos commented that staff is doing a great job utilizing
technology for the District.
EL DORADO WATER AGENCY PURVEYOR REPORT: Vice President Peterson reported the regular El Dorado Water Agency (EDWA) meeting was held on March 10, and the County is projecting to receive approximately $37 million from the COVID-19 Relief
Bill. Although discussions have not begun regarding how to allocate the funds, the District should be thinking about how to compile costs related to COVID-19 in anticipation. John Thiel added that
EDWA has hired a lobbyist to collaborate with the District’s lobbyist on legislative issues. GENERAL MANAGER REPORT: John Thiel reported on several items:
• Provided a staffing update
• Provided a COVID-19 update with no current illness at the District. Interested staff is receiving vaccinations and the District may move to Risk Level 2.5 on April 15. Staff is looking to phase
out the COVID-19 Rate Relief Program, while keeping opportunities available for those in need. Vice President Peterson recused himself at 2:28 p.m. due to a potential conflict of interest.
• John Thiel reported that two Tahoe Keys Property Owners Association (TKPOA) wells have
elevated uranium levels and have been taken offline. Due to a shortage of water, the TKPOA
Board has voted to ban landscape irrigation this summer and have hired a consultant to
review long and short-term alternatives to address the issues. The District has a Mutual Aid
Agreement with the TKPOA, and will continue to assist with their needs where appropriate.
John Thiel reported that Lukins Brothers Water Company is working with a local contractor on
their well issues and further addressed questions from the Board.
19
REGULAR BOARD MEETING MINUTES March 18, 2021 PAGE – 3
Vice President Peterson rejoined the meeting at 2:33 p.m.
STAFF/ATTORNEY REPORTS: Ryan Lee presented a 2021 Water Leak Update via PowerPoint Presentation and addressed questions from the Board.
Vice President Peterson recused himself at 2:56 p.m. due to a potential conflict of interest.
ADJOURN TO CLOSED SESSION: 2:57 p.m.
RECONVENE TO OPEN SESSION: 3:36 p.m.
Vice President Peterson rejoined the meeting at 3:36 p.m.
a. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Management Group. Present at this Closed Session
will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial
Officer; and Liz Kauffman, Human Resources Director. No reportable Board action
b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief
Financial Officer; and Liz Kauffman, Human Resources Director. No reportable Board action ADJOURNMENT: 3:37 p.m. _______________________________________
David Peterson, Board Vice President South Tahoe Public Utility District
_________________________________ Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
20
Adrian Combes
Page 3 April 1, 2021
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: 2021 Rocky I Waterline and Pressure Regulating Valve (PRV)
Replacement Project (Project) REQUESTED BOARD ACTION: (1) Waive minor deviations identified for the apparent low
bidder, (2) Award Project to the lowest responsive, responsible bidder, Haen Constructors, Inc., in the amount of $2,726,518.60; and, (3)Authorize staff to file a
California Environmental Quality Act and a Notice of Exemption with the El Dorado County Clerk.
DISCUSSION: On Monday, February 1, 2021, eight general contractors attended a
mandatory virtual pre-bid meeting for the above Project. This Contract has several parts including the following:
1. Rocky 1 Waterline Replacement – This portion of the Project is located primarily
on the Rocky Point Road loop in the City of South Lake Tahoe. It includes replacement of approximately 4,100 linear feet of small diameter waterline with
an 8-inch waterline, installation of 8 fire hydrants, 40 water services, and a pressure relief valve in an underground vault that will both relieve high pressure in
the Rocky Zone and allow additional water into the Zone in case of low pressure typically caused by a fire flow event.
2. Stewart Way Waterline Replacement and Meter Installation – This portion of the
work is associated with the water meter installation project. Replacement of 800
linear feet of existing 4-inch steel water line is required to facilitate the meter
installation and includes 14 water services and 2 new fire hydrants.
3. Mackedie Waterline Installation and Meter Installation – This portion of the work is
associated with the water meter installation project and includes approximately
200 linear feet, 3 water services and 4 water meters.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
21
Adrian Combes
Page 2 April 1, 2021
4. Keetak Street Waterline Installation – This portion of the work is to install approximately 300 linear feet of 8-inch waterline to loop the Christmas Valley
Zone. This loop will greatly increase available fire flow in the area and eliminate a long dead-end.
5. Susquehana Pressure Regulating Valve (PRV) Replacement – This portion of the
Project will replace the existing 8-inch and 2-inch PRVs. A new control panel
powered by the electrical grid will be installed for instrumentation and
communication back to the District’s Supervisory Control and Date Acquisition
(SCADA) system to allow for remote monitoring.
6. Price Road PRV Replacement – This portion of the Project will replace the existing
PRVs that have reached the end of their useful life within an underground vault.
The new PRV station will be placed above ground within a heated enclosure
and will contain a 6-inch and 2-inch PRV. A new control panel powered by the
electrical grid will be installed for instrumentation and communication back to
the District’s SCADA system to allow for remote monitoring.
7. As-Needed Water and Sewer System Improvements – This portion of the Project
will be performed at staff direction on a time-and-material basis to perform work
on the District’s systems that were unknown at the time of bidding.
Bids were opened virtually on Tuesday, March 4, 2021, at 10:00 a.m. Three bids were
received. The total bid amounts ranged from $2,726,518.60 to $3,678,876.30 and the Engineer’s Estimate for the work is $2,800,000. A breakdown of the bid tally is attached.
Haen Constructors, Inc., (Haen) was the apparent low bidder. The bid protest period
ended on March 11, 2021, and no protests were received. Staff has reviewed the bids for conformance with bidding requirements including Disadvantaged Business
Enterprise (DBE) Good-Faith Effort to comply with funding requirements. As indicated in the summary prepared by the Contracts Administrator (attached), the apparent low
bid received from Haen had five minor deviations (see attachment). The minor deviations do not impact the bid price and have not provided Haen with a
competitive advantage over other bidders, thus they may be waived by the Board as immaterial minor deviations.
Staff has reviewed the bid pricing for the added alternate bid item - Incremental Cost
to Install Pipe at District Standard Depth of 48-inch Cover. Staff has found that the
pricing for this item is competitive and a good value. Staff recommends that the
alternate bid item be included in the scope awarded to address concerns over pipe
freezing at shallower depths, in areas where undiggable rock is not encountered.
A Notice of Exemption (NOE) has already been filed previously for the Rocky 1
Waterline and Price Road PRV portions of this Project. However, the work on Stewart
Way, Mackedie Way, Keetak Street and the Susquehana PRV requires California
Environmental Quality Act (CEQA) documentation. The work falls under a Categorical
Exemption because the District is performing work to maintain or replace existing
facilities with negligible expansion. With approval, staff will file a Notice of Exemption
with the El Dorado County Clerk.
22
Adrian Combes
Page 3 April 1, 2021
SCHEDULE: Upon Board Approval
COSTS: $1,530,185.00 (ROCKY1); 471,631.90 (METER6); 67,035 (CORNWL); 250,555.00
(PRVSUS); 171,250.00 (PRVPRI); 135,861.70 (UNP WAT), 100,000.00 (UNP SWR)
ACCOUNT NO: 2030-8099 (ROCKY1), 2030-8279 (METER6), 2030-8280 (CORNWL), 2030-
7060 (PRVSUS), 2030-7061 (PRVPRI), 2030-8166, 1030-8165
BUDGETED AMOUNT AVAILABLE: $1,689,926 2020/21; $2,218,000 2021/22
ATTACHMENTS: Bid Summary ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
23
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319 Memorandum
Date: March 15, 2021
To: Board Members, John Thiel
From: Starlet Glaze, Contracts Administrator
Subject: 2021 Rocky I Waterline and PRV Replacement Project
At 10:00 o’clock a.m. on the morning of March 4, 2021 we received three (3) electronic bids via PlanetBids for the above-referenced project. Bids ranged from $2,726,518.60 to
$3,678,876.30. The engineer’s estimate was $2,500,000.00.
A careful review and analysis of the three lowest bids showed only minor deviations. See attached spreadsheet and list of deviations for full breakdown of each bid.
Haen Constructors is the apparent low bidder. Haen Constructors had only five minor
deviations.
I contacted the Contractors License Board and was given the following information:
License Number 1045625 is current and active and expires 10/31/2022.
Haen Constructors, Inc. holds a Class A – General Engineering license.
I also contacted the California Department of Industrial Relations Contractor
Registration site and verified that Haen Constructors is registered under PWCR Number
1000063197.
24
Advertised 01/15/2021
Bid Due on March 04, 2021 10:00 AM (PST)
Item Description Unit Quantity
Haen
Constructors
White Rock
Construction,
Inc.
RaPiD
Construction,
Inc.
BID SCHEDULE A: 2021 ROCKY I WATERLINE REPLACEMENT
1
Mobilization and Demobilization (Not to exceed 10% of Bid Schedule A,
excluding this item)LS 1 $115,000.00 $40,000.00 $163,006.30
2 Waterline Erosion Control LS 1 $18,500.00 $5,000.00 $20,500.00
3 Groundwater Dewatering LS 1 $500.00 $5,000.00 $8,000.00
4 Traffic Control LS 1 $18,000.00 $39,000.00 $17,500.00
5 Sheeting, Shoring and Bracing LS 1 $5,000.00 $10,000.00 $10,000.00
6 Potholing LS 1 $35,000.00 $27,000.00 $80,000.00
7 8-Inch Water Main LF 4130 $735,140.00 $722,750.00 $867,300.00
8 2-Inch Water Main LF 185 $12,950.00 $22,755.00 $12,025.00
9 3/4" Single Service EA 33 $108,900.00 $115,500.00 $148,500.00
10 1" Single Service EA 2 $6,600.00 $7,200.00 $9,000.00
11 1" Single Service for 3/4" Double EA 5 $19,000.00 $21,000.00 $25,000.00
12 Fire Hydrant Installation EA 8 $79,200.00 $88,000.00 $88,000.00
13 Tie-In at Rocky Point Rd and Pinehill Rd (P4, Sta PH 1+00)LS 1 $4,675.00 $6,000.00 $13,500.00
14 Tie-in at Rocky Point Rd and Primrose Rd (P1, Sta R 1+00)LS 1 $7,600.00 $8,000.00 $8,000.00
15 Tie-in at Rocky Point Rd and Chonokis Rd (P1, Sta R 4+32 and R 4+44)LS 1 $9,000.00 $14,000.00 $15,000.00
16 Tie-in at Rocky Point Rd and Glen Rd (P7, Sta GL 1+00)LS 1 $6,300.00 $4,000.00 $7,000.00
17 Cut, Cap and Abandon in place water mains and Valves EA 9 $7,200.00 $9,000.00 $36,000.00
18 PRV Vault LS 1 $20,000.00 $19,000.00 $27,000.00
19 PRV and Interior Piping LS 1 $32,000.00 $37,000.00 $42,500.00
20 Clear and Grub PRV Site including tree removal LS 1 $1,900.00 $6,000.00 $3,500.00
21 Site Revegetation LS 1 $2,400.00 $5,000.00 $5,000.00
22 Demo Existing PRV and Vault LS 1 $4,700.00 $4,500.00 $12,000.00
23 Demo Existing Fire Hydrant EA 1 $1,500.00 $2,000.00 $2,500.00
24 Install Concrete Bollards EA 4 $3,920.00 $2,800.00 $6,000.00
25 Non-Excavatable Rock Removal CY 300 $9,900.00 $90,000.00 $6,000.00
26 4-Inch Trench Patch SF 15000 $115,500.00 $172,500.00 $240,000.00
27 2-Inch Mill and Overlay SF 30000 $102,300.00 $127,500.00 $150,000.00
28 3-Inch Miscellaneous Patch Paving SF 500 $7,500.00 $6,500.00 $8,000.00
29 Rocky Waterline Contingency Work LS 1 $40,000.00 $40,000.00 $40,000.00
Subtotal $1,530,185.00 $1,657,005.00 $2,070,831.30
BID SCHEDULE B: STEWART WAY WATERMAIN AND SERVICES
30
Stewart Waterline Mobilization and Demobilization (Not to exceed 10%
of Bid Schedule A, excluding this item)LS 1 $17,000.00 $4,000.00 $25,000.00
31 Stewart Way Waterline Erosion Control LS 1 $3,500.00 $1,000.00 $2,000.00
32 Stewart Way Waterline Groundwater Dewatering LS 1 $150.00 $2,000.00 $2,000.00
33 Stewart Way Waterline Traffic Control LS 1 $2,700.00 $5,000.00 $10,500.00
34 Stewart Way Waterline Sheeting, Shoring and Bracing LS 1 $250.00 $2,000.00 $3,000.00
35 Stewart Way Waterline Potholing LS 1 $10,800.00 $4,000.00 $16,000.00
36 Stewart Waterline 8-Inch Water Main LF 800 $103,200.00 $112,000.00 $88,000.00
37 3/4" Single Service EA 6 $19,800.00 $21,000.00 $27,000.00
38 1" Single Service EA 5 $17,500.00 $18,000.00 $25,000.00
39 2" Service for 1" Double EA 2 $9,800.00 $8,000.00 $11,000.00
40 2" Single Water Service EA 1 $3,800.00 $4,000.00 $6,000.00
41 2" Base Water Meter Installation EA 1 $7,700.00 $8,000.00 $7,000.00
42 Add for Traffic-Rated Meter Installation EA 1 $2,650.00 $1,500.00 $650.00
43 Fire Hydrant Installation EA 2 $19,800.00 $22,000.00 $19,000.00
44 Fire Hydrant Installation at 1130 Keller Rd EA 1 $14,300.00 $15,000.00 $14,500.00
45 Tie-in at Stewart Way and Wildwood Ave (P8, Sta 1+00)LS 1 $12,300.00 $14,000.00 $15,000.00
46 Tie-In at 1130 Keller Rd (P9, Sta 8+48)LS 1 $7,500.00 $3,800.00 $8,000.00
47 Cut, Cap and Abandon in place water mains and Valves LS 1 $830.00 $4,300.00 $10,000.00
48 Demo Existing Fire Hydrant EA 1 $2,150.00 $2,000.00 $4,000.00
49 Non-Excavatable Rock Removal CY 10 $100.00 $3,000.00 $500.00
50 4-Inch Trench Patch SF 4870 $36,865.90 $56,005.00 $77,920.00
51 2-Inch Mill and Overlay SF 11800 $40,356.00 $50,150.00 $59,000.00
52 3-Inch Miscellaneous Patch Paving SF 700 $10,500.00 $9,100.00 $11,900.00
53 Stewart Contingecy Work LS 1 $10,000.00 $10,000.00 $10,000.00
Subtotal $353,551.90 $379,855.00 $452,970.00
BID SCHEDULE C: MACKEDIE WAY WATERMAIN AND SERVICES
54
Mobilization and Demobilization (Not to exceed 10% of Bid Schedule A,
excluding this item)LS 1 $10,000.00 $2,400.00 $10,000.00
55 Waterline Erosion Control LS 1 $8,000.00 $700.00 $1,000.00
56 Waterline Groundwater Dewatering LS 1 $1,000.00 $900.00 $1,000.00
57 Waterline Traffic Control LS 1 $1,150.00 $2,800.00 $10,500.00
58 Waterline Sheeting, Shoring and Bracing LS 1 $100.00 $2,800.00 $2,500.00
59 Waterline Potholing LS 1 $4,000.00 $1,400.00 $5,000.00
60 Waterline 6-Inch Water Main LF 200 $31,000.00 $29,000.00 $27,000.00
61 1" Single Service EA 3 $10,500.00 $10,800.00 $12,000.00
2021 Rocky Point I Waterline and PRV Replacement Project
25
62 1" Base Water Meter Installation EA 3 $5,400.00 $9,300.00 $4,500.00
63 Add for Traffic-Rated Meter Installation EA 1 $500.00 $1,500.00 $600.00
64 Tie-in at Mackedie and Ski Run Blvd (P10, Sta 3+08)LS 1 $2,250.00 $13,800.00 $5,000.00
65 Tie-in at Mackedie (P10, Sta 1+00)LS 1 $4,900.00 $9,600.00 $5,500.00
66 Non-Excavatable Rock Removal CY 20 $50.00 $6,000.00 $2,500.00
67 4-Inch Trench Patch SF 1500 $12,810.00 $17,250.00 $33,000.00
68 2-Inch Mill and Overlay SF 1200 $4,620.00 $5,100.00 $6,000.00
69 3-Inch Miscellaneous Patch Paving SF 100 $1,800.00 $1,300.00 $2,500.00
70 Mackedie Contingecy Work LS 1 $20,000.00 $20,000.00 $20,000.00
Subtotal $118,080.00 $134,650.00 $148,600.00
BID SCHEDULE D: KEETAK STREET WATERMAIN
71
Mobilization and Demobilization (Not to exceed 10% of Bid Schedule A,
excluding this item)LS 1 $5,400.00 $200.00 $10,000.00
72 Erosion Control LS 1 $8,120.00 $700.00 $1,500.00
73 Groundwater Dewatering LS 1 $150.00 $900.00 $1,500.00
74 Traffic Control LS 1 $750.00 $3,000.00 $2,500.00
75 Sheeting, Shoring and Bracing LS 1 $1,000.00 $1,500.00 $2,500.00
76 Waterline Potholing LS 1 $1,500.00 $1,400.00 $5,000.00
77 Waterline 6-Inch Water Main LF 255 $29,835.00 $36,975.00 $29,325.00
78 Tie-in at Keetak and Cornelian (P11, Sta 1+00)LS 1 $5,500.00 $11,500.00 $12,000.00
79 Tie-in at Keetak (P11, Sta 3+48)LS 1 $6,900.00 $15,500.00 $10,000.00
80 4-Inch Trench Patch SF 240 $2,880.00 $2,760.00 $7,440.00
81 Keetak Contingency Work LS 1 $5,000.00 $5,000.00 $5,000.00
Subtotal $67,035.00 $79,435.00 $86,765.00
BID SCHEDULE E: SUSQUEHANA PRV
82
Susquehana PRV Mobilization and Demobilization (Not to exceed 10%
of Bid Schedule A, excluding this item)LS 1 $22,000.00 $1,400.00 $18,000.00
83 Susquehana PRV Erosion Control LS 1 $3,800.00 $900.00 $2,500.00
84 Susquehana PRV Groundwater Dewatering LS 1 $500.00 $900.00 $1,500.00
85 Susquehana PRV Traffic Control LS 1 $3,500.00 $2,000.00 $5,000.00
86 Susquehana PRV Sheeting, Shoring and Bracing LS 1 $500.00 $2,000.00 $10,000.00
87 Fire Hydrant Installation EA 1 $13,000.00 $15,000.00 $15,000.00
88 8" and 2" PRVs and Interior Piping LS 1 $71,500.00 $65,000.00 $75,000.00
89 Exterior Piping and Interties LS 1 $56,750.00 $28,000.00 $45,000.00
90 Demolition of existing PRVs and piping LS 1 $5,400.00 $4,500.00 $10,500.00
91 Electrical and Instrumentation Trenches LF 20 $1,920.00 $2,000.00 $6,000.00
92 Instrumentation and Control Systems LS 1 $39,950.00 $37,700.00 $50,000.00
93 4-inch Trench Patch SF 450 $4,275.00 $5,175.00 $8,100.00
94 2-Inch Mill and Overlay SF 3500 $12,460.00 $14,875.00 $19,250.00
95 Susquehana Contingency LS 1 $15,000.00 $15,000.00 $15,000.00
Subtotal $250,555.00 $194,450.00 $280,850.00
BID SCHEDULE F: PRICE ROAD PRV
96
Price PRV Mobilization and Demobilization (Not to exceed 10% of Bid
Schedule B, excluding this item)LS 1 $13,000.00 $2,000.00 $15,000.00
97 Price PRV Erosion Control LS 1 $1,500.00 $900.00 $1,000.00
98 Price PRV Groundwater Dewatering LS 1 $100.00 $900.00 $1,000.00
99 Price PRV Traffic Control LS 1 $1,000.00 $2,000.00 $2,100.00
100 Price PRV Sheeting, Shoring and Bracing LS 1 $100.00 $20,000.00 $2,000.00
101 Site Survey LS 1 $2,500.00 $1,000.00 $3,000.00
102 PRV Valves and Aboveground Piping LS 1 $43,000.00 $74,000.00 $65,000.00
103 Belowground Piping and Tie-Ins LS 1 $14,500.00 $18,000.00 $25,000.00
104 Concrete Pad SF 60 $2,640.00 $3,000.00 $4,860.00
105 Heated PRV Enclosure LS 1 $9,900.00 $10,200.00 $17,500.00
106 Install Concrete Bollards EA 2 $1,800.00 $1,200.00 $1,200.00
107 Demolition of Existing PRV Station LS 1 $9,750.00 $1,500.00 $8,200.00
108 Electrical and Instrumentation Trenches LF 170 $11,560.00 $12,920.00 $14,450.00
109 Instrumentation and Control Systems LS 1 $44,900.00 $40,200.00 $55,000.00
110 Price Rd Contingency LS 1 $15,000.00 $15,000.00 $15,000.00
Subtotal $171,250.00 $202,820.00 $230,310.00
BID SCHEDULE G: MISCELLANEOUS SYSTEM IMPROVEMENTS
111 As-Needed Water System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00
112 As-Needed Sewer System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00
113
Additional 1-foot depth of excavation, backfill and vertical pipe and
fittings LF 500 $3,500.00 $3,500.00 $125,000.00
Subtotal $203,500.00 $203,500.00 $325,000.00
ALTERNATE BID ITEMS
114 Increment Cost to Install Pipe at District Standard Depth of 48" Cover LF 5570 $32,361.70 $11,140.00 $83,550.00
Subtotal $32,361.70 $11,140.00 $83,550.00
Total $2,726,518.60 $2,862,855.00 $3,678,876.30
26
2021 Rocky I Waterline and PRV Replacement Project
Bid Opening: March 4, 2021 at 10:00 o’clock a.m.
Deviations and information gathered during bid analysis of the two lowest bids:
Haen Constructors.:
• List of Subcontractors: o The entity names of two of the subcontractors listed on the Bid form did not match either the California Contractor’s State License website or the
California Department of Industrial Relations (CA DIR). We were, however,
able to verify the correct entity names, and that the subcontractors have an
active California License, and are registered and current with the CA DIR.
• Bidder’s General Information:
o The address provided on the Bid form does not match either the California
Contractor’s State License website or the California Department of Industrial
Relations (CA DIR). We were, however, able to contact Haen Constructors directly and verify that both addresses were current and used for mailing purposes.
o Item 5, the name and address of the surety company were provided, but not
the phone number. The name and phone number for the surety broker was
provided, but not the address. We were, however, able to verify that the Bid Bond is valid and that the surety company meets District’s specifications.
• Certification by Contractor’s Insurance Broker:
o The Certification was filled out incorrectly. The brokerage agency was listed
under the signature line instead of the insurance company. White Rock Construction, Inc.
• List of Subcontractors
o The subcontractor’s Nevada license number was provided on the Bid form
instead of the California license number. We were, however, able to obtain and verify the individual surveyor’s license number listed through the
California Board of Professional Engineers and Land Surveyors website.
o Three of the subcontractor’s addresses listed on the Bid form did not match
either the California Contractor’s State License website or the California
Department of Industrial Relations (CA DIR). We were, however able to contact all three of the subcontractors directly and verify that both addresses
were current and used for mailing.
• Bidder’s General Information o Item 5, only the name, address and phone number for the surety’s brokerage agency and agent were provided. No surety information (name, address or
phone number) was provided. We were, however, able to verify that the bid
bond is valid and that the surety company meets District’s specifications. o A copy of the Bid Bond was not uploaded to the District’s bidding web portal, PlanetBids. We did, however, receive the original Bid Bond at the District Administrative Office prior to the Bid deadline.
• Certification by Contractor’s Insurance Broker o The Certification was filled out incorrectly. The space under the signature line where the insurance company should be listed was left blank.
27
RaPiD Construction, Inc.
• The Bidder did not submit their original Bid forms by the deadline specified in the Bid
documents making the Bid unresponsive.
• List of Subcontractors
o Incomplete addresses were provided on the Bid form for both subcontractors
listed. In addition, the entity names for both subcontractors did not match either the California Contractor’s State License website or the California Department of Industrial Relations (CA DIR). We were, however, able to
verify the correct entity names and addresses, and that they have an active
California License, and are registered and current with the CA DIR.
• Bidder’s General Information o The address listed on the Bid form did not match either the California
Contractor’s State License website or the California Department of Industrial
Relations (CA DIR). We were, however able to confirm that both addresses
were current and used for mailing. o Item 5, only the surety company’s name address and phone number were listed on the Bid form. The surety broker’s information (name, address or
phone number) were not provided. We were, however, able to obtain the
broker’s contact information and verify that the Bid Bond is valid and that the
surety company meets District’s specifications.
• Certification by Contractor’s Insurance Broker:
o The Certification was filled out incorrectly. Only the brokerage agency was
listed. The insurance company was not provided. We were, however, able to
obtain the insurance company information directly from the broker, and verify
through the California Department of Insurance and AM Best websites that the company meets District’s specifications.
28
2021 Rocky Point I Waterline and PRV Replacement Project CONTRACTOR’S SUBCONTRACTORS
1
HAEN CONSTRUCTORS
Description of Work Subcontractors Name
& Address
Instrumentation and Electrical 2.9% San Joaquin Electric P.O. Box 30068 Stockton, CA 95213 CA#410103; CA DIR(PWC)#1000002857 Asphalt Grinding/Paving 11% Qualcon P.O. Box 2889 Minden, NV 89423 CA#684075; CA DIR(PWC)#1000007403
Surveying >0.5% MAPCA Surveys, Inc. 580 Mount Rose St. Reno, NV 89509 Land Surveyor’s #7954; DUNS#019871450 DIR(PWC)#1000019358 Named Equipment/Material Supplier List: Equipment/Material Supplier / Manufacturer
Aggregate Base Material (Pipeline) Bing Materials / Bing Materials
Asphalt Mixes for Paved Areas Qualcon / Tahoe Asphalt Concrete Sierra Tahoe Ready Mix/Sierra Tahoe Ready Mix
Water Main Piping Iconix/ D.I.-American Cast Iron Pipe Co. P.V.C. North American Pipe Co./ Vinyltech
Gate Valves Iconix / American AVK
Pipe Fittings Iconix / Tyler Union/Star Pipe Products Fire Hydrants Iconix / American AVK
Pressure Regulating Valves Iconix / Cla-Val Pre-Cast Concrete Vaults Jensen Precast / Jensen Precast
Aboveground PRV Enclosure Iconix / Hubbel Power Systems-Hot Box
Aggregate Base Material (roadway) Tahoe Asphalt / Tahoe Asphalt
White Rock Construction, Inc.
Description of Work Subcontractors & Address
AC Milling 0.6% Anrak Corporation 5820 Mayhew Road Sacramento, CA 95827 CA#256390; CA DIR(PWC)#1000002952 Surveying 0.3% MAPCA Surveys, Inc. 580 Mount Rose St. Reno, NV 89509 CA#17758; CA DIR(PWC)#1000019358
29
2021 Rocky Point I Waterline and PRV Replacement Project CONTRACTOR’S SUBCONTRACTORS
2
Sawcutting Concrete Coring 0.6% Penhall Company 550 Parr Blvd. Reno, NV 89512 CA#568673; CA DIR(PWC)#1000000860 Paving & AC Supply 9.3% Qualcon Contractors, Inc. 1669 Lucerne St., Ste. B Minden, NV 89423 CA#684075; CA DIR(PWC)#1000007403
Electrical 2.7% San Joaquin Electric, Inc. 8985 Double Diamond Parkway #9 Reno, NV 89521 CA#410103; CA DIR(PWC)#1000002857
Named Equipment/Material Supplier List: Equipment/Material Supplier / Manufacturer Aggregate Base Material White Rock Construction, Inc. / Bing
Asphalt Mixes for Paved Areas Qualcon Construction, Inc. / Tahoe Asphalt
Concrete Sierra Tahoe Ready Mix/Sierra Tahoe Ready Mix Water Main Piping Western NV Supply / Ductile Iron-US Pipe / C900 PVC Diamond Plastics Gate Valves Western Nevada Supply / Mueller
Pipe Fittings Western Nevada Supply / Tyler Union Fire Hydrants Western Nevada Supply / Mueller
Pressure Regulating Valves Western Nevada Supply / Cla-Val
Pre-Cast Concrete Vaults Jensen Precast / Jensen Precast Aboveground PRV Enclosure Western NV Supply / Safe-T Cover
Rapid Construction, Inc. dba Rapid General Engineering
Description of Work Subcontractors & Address
Electrical and Controls 2.1% San Joaquin Electric 8985 Double Diamond PKWY #9 Reno, NV CA#410103; CA DIR(PWC)#1000002857
Survey .02% 580 Mt. rose St. Reno NV MAPCA Surveys CA#N/A; CA DIR(PWC)#1000019358
Named Equipment/Material Supplier List: Equipment/Material Supplier / Manufacturer
Aggregate Base Material Bing Material / Bing Materials
Asphalt Mixes for Paved Areas Tahoe Asphalt / Tahoe Asphalt
Concrete Sierra Tahoe Ready Mix/Sierra Tahoe Ready
Mix
Water Main Piping Western NV Supply / Ductile Iron-US Pipe /
C900 PVC- Diamond Plastics
30
2021 Rocky Point I Waterline and PRV Replacement Project CONTRACTOR’S SUBCONTRACTORS
3
Gate Valves Western Nevada Supply / Mueller
Pipe Fittings Western Nevada Supply / Tyler Union
Fire Hydrants Western Nevada Supply / Mueller
Pressure Regulating Valves Western Nevada Supply / Cla-Val
Pre-Cast Concrete Vaults Jensen Precast / Jensen Precast
Aboveground PRV Enclosure Western NV Supply / Safe-T Cover
31
Tony Prieto
Page 2 April 1, 2021
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Tony Prieto, Underground Water Repair Supervisor
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: 2021 Asphalt Patching Services REQUESTED BOARD ACTION: 1) Find low bid for 2021 Asphalt Patching Services project
to be non-responsive; 2) Award Contract to the lowest responsive, responsible bidder,
West Coast Paving, Inc., in the amount of $298,939; and, 3) Authorize staff to allow for changes (size estimates or repair site additions) in the Contract not to exceed an
additional 10% of the Contract price. DISCUSSION: Underground Repair Water/Sewer Departments complete numerous water leaks, service tie-ins and sewer line repairs. Then temporary patch repairs are
made to the damaged or cut asphalt. When weather permits, a professional paving contractor must permanently repair these patches.
Staff advertised publicly, and solicited bids for the permanent repairs on February 25,
2021. Four bids were received and opened on March 23, 2021, at 10:00 o’clock a.m. via web conference online through the District’s electronic bidding. The total bid amounts
ranged from $298,625.80 to $521,007. The Engineer’s Estimate, based on recent bid results and general bidding climate is $300,000. A breakdown of the bid tally is
attached. The difference between the two lowest bids is $313.20.
The electronic bid by the apparent low bidder, G.B. General Engineering Contractor,
Inc., was missing the required PDF attachment proposal/bid forms. Since the bid was
not received per specifications by the bid deadline, the District must deem it non-
responsive.
West Coast Paving, Inc., the second low bid, submitted a timely, clean bid. West Coast
Paving, Inc., is currently registered with the State Department of Industrial Relations and
has a current and active “A” Contractor’s License.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
32
Tony Prieto
Page 2 April 1, 2021
Total bid values are estimates based upon bid prices multiplied by an estimated number of patches of various sizes plus related work. The estimated factors are based
upon historical data together with new projections of work. Although the actual quantities and total may vary, unit bid prices will remain firm.
Staff recommends awarding the Contract to West Coast Paving, Inc., as the lowest
responsive, responsible bidder, in the amount of $298,939.
The District’s Purchasing Agent has reviewed this item.
SCHEDULE: As soon as possible
COSTS: $298,939
ACCOUNT NO: 20.24-6052
BUDGETED AMOUNT AVAILABLE: $700,000 2021/22
ATTACHMENTS: Bid Summary ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
33
Issued on 02/25/2021
Bid Due on March 23, 2021 10:00 AM (PDT)
Item No.Description U/M Qnty Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
1
Three-inch (3") thick asphalt patches from 1
to 40 square feet SF 483 $18.40 $8,887.20 $16.00 $7,728.00 $24.00 $11,592.00 $20.00 $9,660.00
2
Three-inch (3") thick asphalt patches from 41-
80 square feet SF 1586 $12.00 $19,032.00 $15.50 $24,583.00 $19.00 $30,134.00 $22.00 $34,892.00
3
Three-inch (3") thick asphalt patches from 81
to 100 square feet.SF 900 $11.00 $9,900.00 $13.00 $11,700.00 $14.00 $12,600.00 $23.00 $20,700.00
4
Three-inch (3") thick asphalt patches from
101 to 200 square feet.SF 2250 $10.00 $22,500.00 $12.00 $27,000.00 $13.00 $29,250.00 $22.00 $49,500.00
5
Three-inch (3") thick asphalt patches from
201 to 500 square feet.SF 2500 $9.00 $22,500.00 $8.00 $20,000.00 $12.00 $30,000.00 $22.00 $55,000.00
6
Three-inch (3") thick asphalt patches from
501 square feet and greater.SF 2884 $8.50 $24,514.00 $7.50 $21,630.00 $11.00 $31,724.00 $22.00 $63,448.00
Subtotal $107,333.20 $112,641.00 $145,300.00 $233,200.00
7
Four-inch (4") thick asphalt patches from 1 to
40 square feet SF 504 $19.15 $9,651.60 $30.00 $15,120.00 $25.00 $12,600.00 $23.00 $11,592.00
8
Four-inch (4") thick asphalt patches from 41
to 80 square feet.SF 2105 $13.10 $27,575.50 $11.00 $23,155.00 $20.00 $42,100.00 $23.00 $48,415.00
9
Four-inch (4") thick asphalt patches from 81
to 100 square feet.SF 1350 $12.00 $16,200.00 $11.00 $14,850.00 $15.00 $20,250.00 $25.00 $33,750.00
10
Four-inch (4") thick asphalt patches from 101
to 200 square feet.SF 2850 $11.50 $32,775.00 $11.00 $31,350.00 $14.00 $39,900.00 $24.00 $68,400.00
11
Four-inch (4") thick asphalt patches from 201
square feet and greater.SF 1947 $11.50 $22,390.50 $9.00 $17,523.00 $12.00 $23,364.00 $24.00 $46,728.00
Subtotal $108,592.60 $101,998.00 $138,214.00 $208,885.00
12 Two-inch (2") Mill and Overlay SF 10000 $7.00 $70,000.00 $5.30 $53,000.00 $4.00 $40,000.00 $4.00 $40,000.00
13 Curb & Gutter Replacement LF 60 $150.00 $9,000.00 $150.00 $9,000.00 $100.00 $6,000.00 $125.00 $7,500.00
14 Adjust G5 Valve Boxes to Grade EACH 20 $50.00 $1,000.00 $950.00 $19,000.00 $500.00 $10,000.00 $1,496.10 $29,922.00
15 Flagger cost per person HOUR 30 $90.00 $2,700.00 $110.00 $3,300.00 $100.00 $3,000.00 $50.00 $1,500.00
Subtotal $82,700.00 $84,300.00 $59,000.00 $78,922.00TOTAL$298,625.80 $298,939.00 $342,514.00 $521,007.00
PUR\CONSTRUCTION BIDS\2021 ASPHALT PATCHING\BidResultsSpreadsheet-wsubtotals
South Tahoe Public Utility District
Bid Results for Project 2021 Asphalt Patching Services Bid
Sierra Nevada Construction, Inc.West Coast Paving, Inc.
G.B. General Engineering
Contractor, Inc.Vinciguerra Construction, Inc.
34
BOARD AGENDA ITEM 6c TO: Board of Directors FROM: John Thiel, General Manager
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: Lakeside Park Association, Inc., Water Service Agreement REQUESTED BOARD ACTION: Approve the Water Service Agreement between South Tahoe Public Utility District and Lakeside Park Association, Inc., in order for Lakeside Park
Association, Inc. to provide water service to all of the properties located within a small portion of the District’s service area (“Proposed New Service Area”).
DISCUSSION: The District owns and operates a public water system and provides water service to residential and commercial customers situated in the City of South Lake
Tahoe (“City”) and portions of El Dorado County, California. Lakeside Park Association, Inc. (“LPA”) is a mutual water company that provides water service to residential and
commercial customers situated in a portion of the City which is circumscribed by U.S.
Highway 50, Stateline Avenue, Lake Tahoe and Park Avenue (“LPA Service Area
Boundary”).
The Proposed New Service Area is located a significant distance from the District’s
closest water main but is located immediately adjacent to the LPA Service Area
Boundary. An owner of a property located in the Proposed New Service Area has
inquired about water service from the District which would result in a substantial cost to
that property owner in order to pay for a District water main extension to the Proposed
New Service Area. The District does not object and agrees to LPA providing water
service to all of the properties located within the Proposed New Service Area and LPA
agrees to provide water service to all of the properties located in the Proposed New
Service Area, pursuant to the terms and conditions of this Agreement. SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Water Service Agreement ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
35
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BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: Keller Heavenly Installment Sale Agreement REQUESTED BOARD ACTION: Approve Resolution No. 3168-21, the Installment Sale
Agreement Resolution of the Board of Directors of the South Tahoe Public Utility District
for the Keller Heavenly Water Systems Improvement Project
DISCUSSION: District staff has been working with the State Water Resources Control
Board in an effort to access a State Revolving Fund loan to finance the Keller Heavenly
Water System Improvements Project (Project). Resolution No. 3168-20 approves the
Installment Sale Agreement in an amount not to exceed $6,000,000. The current
Engineers Cost Estimate is $4,600,000, but the Resolution approves up to $6,000,000 if
necessary. The loan includes a term of 20 years at an anticipated interest rate of 1.2%.
The Project is dependent on this funding source and the associated annual debt
service payment is built into the District’s long range financial forecast. A copy of the
Installment Sale Agreement is available to view in the office of the District Executive Services Manager.
SCHEDULE: Agreement executed upon Board approval of Resolution No. 3168-21
COSTS: Estimated annual debt service payment is $265,727. Final amount won’t be known until project is complete.
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: $265,727 annually
ATTACHMENTS: Resolution No. 3168-21 ___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
42
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RESOLUTION NO. 3168-21 INSTALLMENT SALE AGREEMENT RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FOR THE KELLER HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT
WHEREAS, the South Tahoe Public Utility District (the "District") desires to finance
the costs of the Keller Heavenly Water System Improvements Project (the "Project");
WHEREAS, the District intends to finance the construction and/or reconstruction
of the Project or portions of the Project with funds provided by the State of California,
acting by and through the State Water Resources Control Board (the “State Water
Board”) through the execution of an agreement currently entitled “Construction
Installment Sale Agreement, Keller Heavenly Water System Improvements Project,
DWSRF Project No. 0910002-028C” by and between the District and the State Water
Board;
WHEREAS, the Board of Directors has duly considered the Installment Sale
Agreement and the transaction represented thereby, and wishes at this time to
approve this transaction in the public interests of the District;
THEREFORE, BE IT RESOLVED by the Board of Directors of the South Tahoe Public
Utility District, as follows:
The District is hereby authorized to issue indebtedness for the District in
accordance with the Installment Sale Agreement. The Board of Directors hereby
approves the Installment Sale Agreement in substantially the form on file with the
Secretary of the Board, and authorizes the General Manager or the Chief Financial
Officer or their designee to execute the Installment Sale Agreement in such form,
together with such additions or changes as are approved by the member of the Board
executing the Installment Sale Agreement, the General Manager or the Chief Financial
Officer, after consultation with counsel, provided that (a) the principal amount
represented thereby may not exceed $6,000,000, and (b) the annual interest rate
represented thereby may not exceed 1.5%.
All actions heretofore taken by the officers of the District with respect to the
execution of the Installment Sale Agreement are hereby approved, confirmed and
ratified. Each officer of the District is hereby authorized and directed to do any and all
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things and take any and all actions and execute any and all certificates, agreements
and other documents, which they, or any of them, may deem necessary or advisable in
order to consummate the lawful execution and performance of the Installment Sale
Agreement in accordance with this resolution. All actions previously taken by the
officers of the District in furtherance of this resolution are hereby ratified and confirmed.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3168-21 was duly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regularly scheduled meeting held on the 1st day of
April, 2021, by the following vote:
AYES:
NOES:
ABSENT:
________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_______________________________________
Marla Sharp, Assistant Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3168-21 Page 2 April 1, 2021
44
PAYMENT OF CLAIMS
Payroll 3/23/21 514,539.53
Total Payroll 514,539.53
ADP & Insight eTools 5,088.87
Cal Bank & Trust fiscal agent fees 45.00
Prominence - health care payments 730.20
Total Vendor EFT 5,864.07
Accounts Payable Checks-Sewer Fund 328,347.59
Accounts Payable Checks-Water Fund 155,285.00
Total Accounts Payable Checks 483,632.59
Utility Management Refunds 17,051.68
Total Utility Management Checks 17,051.68
Grand Total 1,021,087.87
Payroll EFTs & Checks 3/23/2021 mdy
EFT CA Employment Taxes & W/H 22,638.12 0.00
EFT Federal Employment Taxes & W/H 110,327.06 0.00
EFT CalPERS Contributions 81,044.04
EFT Empower Retirement-Deferred Comp 26,269.14 0.00
EFT Stationary Engineers Union Dues 2,638.08 0.00
EFT CDHP Health Savings (HSA)4,822.13 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 51.00 0.00
EFT Employee Direct Deposits 264,223.94 0.00
CHK Employee Garnishments 672.15 0.00
CHK Employee Paychecks 1,853.87 0.00
Total 514,539.53 0.00
FOR APPROVAL
April 1, 2021
45
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48097 - ACCRUENT
00009972 Replace ERP System Paid by Check #106310 03/18/2021 04/01/2021 03/31/2021 04/01/2021 705.00
Vendor 48097 - ACCRUENT Totals Invoices 1 $705.00
Vendor 48136 - AHERN RENTALS
23185008-001 Safety Equipment - Physicals Paid by Check #106311 03/03/2021 04/01/2021 03/31/2021 04/01/2021 204.54
22976687-002 Grounds & Maintenance Paid by Check #106311 03/08/2021 04/01/2021 03/31/2021 04/01/2021 (92.08)
23207812-001 Small Tools Paid by Check #106311 03/09/2021 04/01/2021 03/31/2021 04/01/2021 781.65
23220241-001 Small Tools Paid by Check #106311 03/11/2021 04/01/2021 03/31/2021 04/01/2021 74.95
23231290-001 Small Tools Paid by Check #106311 03/15/2021 04/01/2021 03/31/2021 04/01/2021 690.73
Vendor 48136 - AHERN RENTALS Totals Invoices 5 $1,659.79
Vendor 48684 - ALLIED ELECTRONICS INC
9014042652 Pump Stations Paid by Check #106312 03/15/2021 04/01/2021 03/31/2021 04/01/2021 825.50
9014049139 Pump Stations Paid by Check #106312 03/16/2021 04/01/2021 03/31/2021 04/01/2021 444.57
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 2 $1,270.07
Vendor 43949 - ALPEN SIERRA COFFEE
215870 Office Supply Issues Paid by Check #106313 03/09/2021 04/01/2021 03/31/2021 04/01/2021 89.00
215871 Office Supply Issues Paid by Check #106313 03/09/2021 04/01/2021 03/31/2021 04/01/2021 44.25
216010 Office Supply Issues Paid by Check #106313 03/16/2021 04/01/2021 03/31/2021 04/01/2021 89.00
216011 Office Supply Issues Paid by Check #106313 03/16/2021 04/01/2021 03/31/2021 04/01/2021 44.25
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $266.50
Vendor 10906 - ALPINE COUNTY
2ND 20-21 Land Taxes Paid by Check #106314 03/01/2021 04/01/2021 03/31/2021 04/01/2021 42,869.19
Vendor 10906 - ALPINE COUNTY Totals Invoices 1 $42,869.19
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1TGJ-Q4HP-V4K6 Pump Stations Paid by Check #106315 08/14/2020 04/01/2021 03/31/2021 04/01/2021 161.71
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 1 $161.71
Vendor 44580 - ARAMARK UNIFORM SERVICES
1102506522 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 84.67
1102506529 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 87.19
1102506536 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 87.77
1102506544 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 100.51
1102506547 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 42.02
1102506550 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 21.17
1102506553 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 4.49
1102506558 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 101.71
1102506562 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 19.52
1102506567 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 8.36
1102506568 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 13.34
Run by Gregory Dupree on 03/24/2021 04:43:22 PM Page 1 of 11
Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
46
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
1102506571 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 15.14
1102506574 Uniform Payable Paid by Check #106317 03/09/2021 04/01/2021 03/31/2021 04/01/2021 17.98
1102510242 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 84.67
1102510248 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 87.19
1102510253 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 87.77
1102510266 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 100.51
1102510270 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 42.02
1102510273 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 21.17
1102510279 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 4.49
1102510287 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 101.71
1102510292 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 19.52
1102510295 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 8.36
1102510302 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 13.34
1102510304 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 15.14
1102510305 Uniform Payable Paid by Check #106316 03/16/2021 04/01/2021 03/31/2021 04/01/2021 17.98
Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 26 $1,207.74
Vendor 48000 - AT&T/CALNET 3
MARCH2021-2 TELEPHONE Paid by Check #106318 03/15/2021 04/01/2021 03/31/2021 04/01/2021 176.90
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $176.90
Vendor 49512 - AVALON EQUIPMENT CORPORATION
SIP066267 Service Contracts Paid by Check #106319 03/14/2021 04/01/2021 03/31/2021 04/01/2021 700.38
Vendor 49512 - AVALON EQUIPMENT CORPORATION Totals Invoices 1 $700.38
Vendor 45009 - BENTLY AGROWDYNAMICS
204023 Biosolid Disposal Costs Paid by Check #106320 02/10/2021 04/01/2021 03/31/2021 04/01/2021 1,709.40
204198 Biosolid Disposal Costs Paid by Check #106320 02/23/2021 04/01/2021 03/31/2021 04/01/2021 1,530.90
204324 Biosolid Disposal Costs Paid by Check #106320 03/01/2021 04/01/2021 03/31/2021 04/01/2021 1,810.65
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 3 $5,050.95
Vendor 48291 - BEST BEST & KRIEGER LLP
899621 Legal-Special Projects Paid by Check #106321 03/06/2021 04/01/2021 03/31/2021 04/01/2021 6,925.80
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $6,925.80
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
9527 Contractual Services Paid by Check #106322 03/05/2021 04/01/2021 03/31/2021 04/01/2021 1,076.80
9528 Contractual Services Paid by Check #106322 03/05/2021 04/01/2021 03/31/2021 04/01/2021 953.77
9595 Contractual Services Paid by Check #106322 03/12/2021 04/01/2021 03/31/2021 04/01/2021 687.40
9596 Contractual Services Paid by Check #106322 03/12/2021 04/01/2021 03/31/2021 04/01/2021 1,076.80
9597 Contractual Services Paid by Check #106322 03/12/2021 04/01/2021 03/31/2021 04/01/2021 1,185.77
9598 Contractual Services Paid by Check #106322 03/12/2021 04/01/2021 03/31/2021 04/01/2021 1,467.20
9667 Contractual Services Paid by Check #106322 03/19/2021 04/01/2021 03/31/2021 04/01/2021 876.44
Run by Gregory Dupree on 03/24/2021 04:43:22 PM Page 2 of 11
Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
47
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
9668 Contractual Services Paid by Check #106322 03/19/2021 04/01/2021 03/31/2021 04/01/2021 1,076.80
9669 Contractual Services Paid by Check #106322 03/19/2021 04/01/2021 03/31/2021 04/01/2021 945.18
9670 Contractual Services Paid by Check #106322 03/19/2021 04/01/2021 03/31/2021 04/01/2021 424.20
9671 Contractual Services Paid by Check #106322 03/19/2021 04/01/2021 03/31/2021 04/01/2021 1,283.80
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 11 $11,054.16
Vendor 45269 - BMC SOFTWARE INC
1340296 District Computer Supplies Paid by Check #106323 03/15/2021 04/01/2021 03/31/2021 04/01/2021 2,433.72
Vendor 45269 - BMC SOFTWARE INC Totals Invoices 1 $2,433.72
Vendor 48681 - CADENCE TEAM LLC
2825 Service Contracts Paid by Check #106324 03/09/2021 04/01/2021 03/31/2021 04/01/2021 2,400.00
Vendor 48681 - CADENCE TEAM LLC Totals Invoices 1 $2,400.00
Vendor 49220 - CAMPORA PROPANE
708764 Propane Paid by Check #106325 03/05/2021 04/01/2021 03/31/2021 04/01/2021 437.31
Vendor 49220 - CAMPORA PROPANE Totals Invoices 1 $437.31
Vendor 48769 - CARSON DODGE
5113603 Automotive Paid by Check #106326 03/12/2021 04/01/2021 03/31/2021 04/01/2021 41.92
Vendor 48769 - CARSON DODGE Totals Invoices 1 $41.92
Vendor 42328 - CDW-G CORP
9119065 Computer Purchases Paid by Check #106327 03/10/2021 04/01/2021 03/31/2021 04/01/2021 7,806.71
Vendor 42328 - CDW-G CORP Totals Invoices 1 $7,806.71
Vendor 49263 - SCOTT KRISTOPHER CECCHI
2614411A Clothes Washer Rebate Program Paid by Check #106328 03/22/2021 04/01/2021 03/31/2021 04/01/2021 200.00
Vendor 49263 - SCOTT KRISTOPHER CECCHI Totals Invoices 1 $200.00
Vendor 40343 - CHEMSEARCH INC
7274615 Service Contracts Paid by Check #106329 02/20/2021 04/01/2021 03/31/2021 04/01/2021 356.46
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $356.46
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
032421 Keller Heavenly Water System
Improvement
Paid by Check #106330 03/24/2021 04/01/2021 03/31/2021 04/01/2021 667.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $667.00
Vendor 42897 - CWEA
JONES21 Dues - Memberships -
Certification
Paid by Check #106331 03/04/2021 04/01/2021 03/31/2021 04/01/2021 101.00
Vendor 42897 - CWEA Totals Invoices 1 $101.00
Vendor 49571 - REBECCA DIETTINGER
Run by Gregory Dupree on 03/24/2021 04:43:22 PM Page 3 of 11
Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
48
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
2734214 Clothes Washer Rebate Program Paid by Check #106332 03/04/2021 04/01/2021 03/31/2021 04/01/2021 200.00
Vendor 49571 - REBECCA DIETTINGER Totals Invoices 1 $200.00
Vendor 48289 - DIY HOME CENTER
8258 Buildings Paid by Check #106333 02/17/2021 04/01/2021 03/31/2021 04/01/2021 10.65
8412 Buildings Paid by Check #106333 02/26/2021 04/01/2021 03/31/2021 04/01/2021 78.52
8413 Biosolids Equipment - Building Paid by Check #106333 02/26/2021 04/01/2021 03/31/2021 04/01/2021 56.63
8578 Shop Supplies Paid by Check #106333 03/05/2021 04/01/2021 03/31/2021 04/01/2021 1.63
8619 Repair - Maintenance Water
Tanks
Paid by Check #106333 03/08/2021 04/01/2021 03/31/2021 04/01/2021 12.59
8679 Pump Stations Paid by Check #106333 03/11/2021 04/01/2021 03/31/2021 04/01/2021 16.35
8765 Shop Supplies Paid by Check #106333 03/17/2021 04/01/2021 03/31/2021 04/01/2021 23.73
8789 Wells Paid by Check #106333 03/18/2021 04/01/2021 03/31/2021 04/01/2021 4.26
8878 Shop Supplies Paid by Check #106333 03/22/2021 04/01/2021 03/31/2021 04/01/2021 45.42
Vendor 48289 - DIY HOME CENTER Totals Invoices 9 $249.78
Vendor 44263 - ENS RESOURCES INC
2806 Contractual Services Paid by Check #106334 03/05/2021 04/01/2021 03/31/2021 04/01/2021 7,300.00
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $7,300.00
Vendor 48224 - ERA
962812 Laboratory Supplies Paid by Check #106335 03/03/2021 04/01/2021 03/31/2021 04/01/2021 155.44
963598 Laboratory Supplies Paid by Check #106335 03/15/2021 04/01/2021 03/31/2021 04/01/2021 248.17
Vendor 48224 - ERA Totals Invoices 2 $403.61
Vendor 14890 - FEDEX
7-297-16021 Postage Expenses Paid by Check #106336 03/05/2021 04/01/2021 03/31/2021 04/01/2021 42.09
7-304-16321 Postage Expenses Paid by Check #106336 03/12/2021 04/01/2021 03/31/2021 04/01/2021 68.02
Vendor 14890 - FEDEX Totals Invoices 2 $110.11
Vendor 41263 - FERGUSON ENTERPRISES INC
9074454 Buildings Paid by Check #106337 03/04/2021 04/01/2021 03/31/2021 04/01/2021 70.13
9074840 Buildings Paid by Check #106337 03/04/2021 04/01/2021 03/31/2021 04/01/2021 163.62
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 2 $233.75
Vendor 15000 - FISHER SCIENTIFIC
6202252 Laboratory Supplies Paid by Check #106338 03/09/2021 04/01/2021 03/31/2021 04/01/2021 57.06
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $57.06
Vendor 48402 - FLYERS ENERGY LLC
21-272680 Primary Equipment Paid by Check #106339 02/24/2021 04/01/2021 03/31/2021 04/01/2021 205.48
21-285106 Gasoline Expense Paid by Check #106339 03/16/2021 04/01/2021 03/31/2021 04/01/2021 2,089.05
21-287817 Gasoline Fuel Inventory Paid by Check #106339 03/19/2021 04/01/2021 03/31/2021 04/01/2021 4,636.88
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 3 $6,931.41
Run by Gregory Dupree on 03/24/2021 04:43:22 PM Page 4 of 11
Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
49
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44448 - GFOA
2167679 Subscription Expense Paid by Check #106340 03/17/2021 04/01/2021 03/31/2021 04/01/2021 65.00
Vendor 44448 - GFOA Totals Invoices 1 $65.00
Vendor 43111 - GFS CHEMICALS INC
CINV-070362 Laboratory Supplies Paid by Check #106341 03/16/2021 04/01/2021 03/31/2021 04/01/2021 349.11
Vendor 43111 - GFS CHEMICALS INC Totals Invoices 1 $349.11
Vendor 49575 - JOEL GOLIGOSKI
032621 Safety Equipment - Physicals Paid by Check #106342 03/26/2021 04/01/2021 03/31/2021 04/01/2021 199.05
Vendor 49575 - JOEL GOLIGOSKI Totals Invoices 1 $199.05
Vendor 15600 - GRAINGER
9228461993 Shop Supplies Paid by Check #106343 07/10/2019 04/01/2021 03/31/2021 04/01/2021 (31.42)
9235706075 Pump Stations Paid by Check #106343 07/17/2019 04/01/2021 03/31/2021 04/01/2021 (.25)
9346634513 Supplies Paid by Check #106343 11/06/2019 04/01/2021 03/31/2021 04/01/2021 (200.61)
9645069106 Small Tools Paid by Check #106343 09/08/2020 04/01/2021 03/31/2021 04/01/2021 398.83
9665573599 Small Tools Paid by Check #106343 09/25/2020 04/01/2021 03/31/2021 04/01/2021 (55.90)
9836507476 Pump Stations Paid by Check #106343 03/15/2021 04/01/2021 03/31/2021 04/01/2021 1,566.06
9836507484 Pump Stations Paid by Check #106343 03/15/2021 04/01/2021 03/31/2021 04/01/2021 87.90
9837093211 Pump Stations Paid by Check #106343 03/15/2021 04/01/2021 03/31/2021 04/01/2021 69.72
9837129056 Pump Stations Paid by Check #106343 03/15/2021 04/01/2021 03/31/2021 04/01/2021 84.71
9837531731 Grounds & Maintenance Paid by Check #106343 03/15/2021 04/01/2021 03/31/2021 04/01/2021 1,160.73
9837531749 Field, Shop & Safety Supplies
Inventory
Paid by Check #106343 03/15/2021 04/01/2021 03/31/2021 04/01/2021 422.79
Vendor 15600 - GRAINGER Totals Invoices 11 $3,502.56
Vendor 49122 - HAEN CONSTRUCTORS
21-13R Accrued Construction Retainage Paid by Check #106344 04/01/2021 04/01/2021 03/31/2021 04/01/2021 20,245.00
Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 1 $20,245.00
Vendor 49569 - KHALIA HARDING
3527206 Clothes Washer Rebate Program Paid by Check #106345 03/16/2021 04/01/2021 03/31/2021 04/01/2021 200.00
Vendor 49569 - KHALIA HARDING Totals Invoices 1 $200.00
Vendor 49568 - ROBERT HARDY
029402014 Clothes Washer Rebate Program Paid by Check #106346 03/16/2021 04/01/2021 03/31/2021 04/01/2021 200.00
Vendor 49568 - ROBERT HARDY Totals Invoices 1 $200.00
Vendor 49572 - DEWAYNE HARKOV
034253016 Toilet Rebate Program Paid by Check #106347 03/15/2021 04/01/2021 03/31/2021 04/01/2021 97.00
Vendor 49572 - DEWAYNE HARKOV Totals Invoices 1 $97.00
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
Run by Gregory Dupree on 03/24/2021 04:43:22 PM Page 5 of 11
Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
116072 Service Contracts Paid by Check #106348 03/15/2021 04/01/2021 03/31/2021 04/01/2021 531.89
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $531.89
Vendor 44414 - HOME DEPOT CREDIT SERVICES
9887716 Grounds & Maintenance Paid by Check #106349 03/04/2021 04/01/2021 03/31/2021 04/01/2021 179.16
031221STMT Shop Supplies Paid by Check #106349 03/12/2021 04/01/2021 03/31/2021 04/01/2021 253.63
Vendor 44414 - HOME DEPOT CREDIT SERVICES Totals Invoices 2 $432.79
Vendor 48087 - INNOVYZE INC
310-0001264 Replace Hydraulic Modeling
Software
Paid by Check #106350 12/23/2020 04/01/2021 03/31/2021 04/01/2021 4,667.43
Vendor 48087 - INNOVYZE INC Totals Invoices 1 $4,667.43
Vendor 44110 - J&L PRO KLEEN INC
28770 Janitorial Services Paid by Check #106351 03/18/2021 04/01/2021 03/31/2021 04/01/2021 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 48374 - JACK DOHENY SUPPLIES INC
121331 Infiltration & Inflow Paid by Check #106352 03/18/2021 04/01/2021 03/31/2021 04/01/2021 1,563.23
Vendor 48374 - JACK DOHENY SUPPLIES INC Totals Invoices 1 $1,563.23
Vendor 49566 - ASHLEY JAMES
3386411 Clothes Washer Rebate Program Paid by Check #106353 03/16/2021 04/01/2021 03/31/2021 04/01/2021 200.00
Vendor 49566 - ASHLEY JAMES Totals Invoices 1 $200.00
Vendor 48298 - JDH CORROSION CONSULTANTS
8075 Heavenly Tank Rehabilitation Paid by Check #106354 12/23/2020 04/01/2021 03/31/2021 04/01/2021 1,570.00
Vendor 48298 - JDH CORROSION CONSULTANTS Totals Invoices 1 $1,570.00
Vendor 43694 - KIMBALL MIDWEST
8625074 Shop Supplies Paid by Check #106355 02/10/2021 04/01/2021 03/31/2021 04/01/2021 557.32
8639428 Shop Supplies Paid by Check #106355 02/15/2021 04/01/2021 03/31/2021 04/01/2021 927.34
8695434 Shop Supplies Paid by Check #106355 03/08/2021 04/01/2021 03/31/2021 04/01/2021 675.10
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 3 $2,159.76
Vendor 22200 - LANGENFELD ACE HARDWARE
FEB 2021 Feb 2021 Stmt Paid by Check #106356 02/28/2021 04/01/2021 03/31/2021 04/01/2021 160.25
Vendor 22200 - LANGENFELD ACE HARDWARE Totals Invoices 1 $160.25
Vendor 22550 - LIBERTY UTILITIES
MARCH2021-2 ELECTRICITY Paid by Check #106357 03/23/2021 04/01/2021 03/31/2021 04/01/2021 114,085.12
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $114,085.12
Vendor 17900 - MC MASTER CARR SUPPLY CO
53488011 Biosolids Equipment - Building Paid by Check #106358 02/18/2021 04/01/2021 03/31/2021 04/01/2021 87.74
Run by Gregory Dupree on 03/24/2021 04:43:22 PM Page 6 of 11
Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
54866020 Shop Supplies Paid by Check #106358 03/15/2021 04/01/2021 03/31/2021 04/01/2021 572.50
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 2 $660.24
Vendor 19200 - NELS TAHOE HARDWARE
2102-067339 Shop Supplies Paid by Check #106359 02/24/2021 04/01/2021 03/31/2021 04/01/2021 18.93
Vendor 19200 - NELS TAHOE HARDWARE Totals Invoices 1 $18.93
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION
CL-06-4843/13 Wells Paid by Check #106360 03/15/2021 04/01/2021 03/31/2021 04/01/2021 7,619.07
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION Totals Invoices 1 $7,619.07
Vendor 19355 - NEWARK IN ONE
33616890 Shop Supplies Paid by Check #106361 03/15/2021 04/01/2021 03/31/2021 04/01/2021 139.40
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $139.40
Vendor 44607 - OLIN CORPORATION
2937732 Hypochlorite Paid by Check #106362 02/24/2021 04/01/2021 03/31/2021 04/01/2021 4,288.75
2943273 Hypochlorite Paid by Check #106362 03/11/2021 04/01/2021 03/31/2021 04/01/2021 4,295.72
Vendor 44607 - OLIN CORPORATION Totals Invoices 2 $8,584.47
Vendor 20150 - PETTY CASH
March21 Petty Cash Reimbursement Paid by Check #106363 03/22/2021 04/01/2021 03/31/2021 04/01/2021 181.65
Vendor 20150 - PETTY CASH Totals Invoices 1 $181.65
Vendor 47903 - PRAXAIR 174
61922607 Shop Supplies Paid by Check #106364 02/22/2021 04/01/2021 03/31/2021 04/01/2021 239.68
61941784 Shop Supplies Paid by Check #106364 02/22/2021 04/01/2021 03/31/2021 04/01/2021 154.85
62376980 Shop Supplies Paid by Check #106364 03/13/2021 04/01/2021 03/31/2021 04/01/2021 20.20
Vendor 47903 - PRAXAIR 174 Totals Invoices 3 $414.73
Vendor 49567 - REBECCA PRETZINGER
2723502 Clothes Washer Rebate Program Paid by Check #106365 03/16/2021 04/01/2021 03/31/2021 04/01/2021 200.00
Vendor 49567 - REBECCA PRETZINGER Totals Invoices 1 $200.00
Vendor 49094 - SUSAN RASMUSSEN
SR2438 Safety Equipment - Physicals Paid by Check #106366 03/11/2021 04/01/2021 03/31/2021 04/01/2021 199.00
Vendor 49094 - SUSAN RASMUSSEN Totals Invoices 1 $199.00
Vendor 49497 - REGULATORY INTELLIGENCE LLC
STPUD321 Advisory Paid by Check #106367 03/10/2021 04/01/2021 03/31/2021 04/01/2021 1,412.30
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $1,412.30
Vendor 21116 - RENO GAZETTE-JOURNAL
0003717939 Ads-Legal Notices Paid by Check #106368 02/28/2021 04/01/2021 03/31/2021 04/01/2021 741.00
Vendor 21116 - RENO GAZETTE-JOURNAL Totals Invoices 1 $741.00
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Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
52
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49268 - SAVANT SOLUTIONS INC
SS-0408 Service Contracts Paid by Check #106369 03/12/2021 04/01/2021 03/31/2021 04/01/2021 54,778.75
Vendor 49268 - SAVANT SOLUTIONS INC Totals Invoices 1 $54,778.75
Vendor 44581 - SCP SCIENCE
IN0000296645 Laboratory Supplies Paid by Check #106370 03/15/2021 04/01/2021 03/31/2021 04/01/2021 82.65
Vendor 44581 - SCP SCIENCE Totals Invoices 1 $82.65
Vendor 47832 - SHRED-IT
8181507752 Office Supply Issues Paid by Check #106371 02/22/2021 04/01/2021 03/31/2021 04/01/2021 67.00
Vendor 47832 - SHRED-IT Totals Invoices 1 $67.00
Vendor 22620 - SIERRA SPRINGS
031321 Supplies Paid by Check #106372 03/13/2021 04/01/2021 03/31/2021 04/01/2021 80.98
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $80.98
Vendor 45168 - SOUTHWEST GAS
MARCH2021-2 NATURAL GAS Paid by Check #106373 03/23/2021 04/01/2021 03/31/2021 04/01/2021 1,301.46
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $1,301.46
Vendor 49375 - STANISLAUS FARM SUPPLY COMPANY
601067608 Contractual Services Paid by Check #106374 03/18/2021 04/01/2021 03/31/2021 04/01/2021 3,558.22
Vendor 49375 - STANISLAUS FARM SUPPLY COMPANY Totals Invoices 1 $3,558.22
Vendor 49064 - Staples Business Advantage
3470727528 Office Supplies Paid by Check #106375 02/27/2021 04/01/2021 03/31/2021 04/01/2021 187.69
Vendor 49064 - Staples Business Advantage Totals Invoices 1 $187.69
Vendor 48617 - STEEL-TOE-SHOES.COM
STP031621 Safety Equipment - Physicals Paid by Check #106376 03/16/2021 04/01/2021 03/31/2021 04/01/2021 121.21
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $121.21
Vendor 49576 - JOSEPH STUMPH
176884 Safety Programs Paid by Check #106377 03/20/2021 04/01/2021 03/31/2021 04/01/2021 227.35
Vendor 49576 - JOSEPH STUMPH Totals Invoices 1 $227.35
Vendor 49032 - TAHOE BEACH & SKI CLUB
1000523 Standby Accommodations Paid by Check #106378 02/12/2021 04/01/2021 03/31/2021 04/01/2021 106.30
976124 Standby Accommodations Paid by Check #106378 02/24/2021 04/01/2021 03/31/2021 04/01/2021 637.80
1005116 Standby Accommodations Paid by Check #106378 02/25/2021 04/01/2021 03/31/2021 04/01/2021 106.30
Vendor 49032 - TAHOE BEACH & SKI CLUB Totals Invoices 3 $850.40
Vendor 42489 - TAHOE MOUNTAIN NEWS
MARCH2021 Public Relations Expense Paid by Check #106379 03/31/2021 04/01/2021 03/31/2021 04/01/2021 170.00
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Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42489 - TAHOE MOUNTAIN NEWS Totals Invoices 1 $170.00
Vendor 24315 - TAHOE PARADISE CHEVRON
FEB 2021 Diesel Paid by Check #106380 02/28/2021 04/01/2021 03/31/2021 04/01/2021 120.75
Vendor 24315 - TAHOE PARADISE CHEVRON Totals Invoices 1 $120.75
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY
5104161 Pump Stations Paid by Check #106381 03/03/2021 04/01/2021 03/31/2021 04/01/2021 450.64
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices 1 $450.64
Vendor 49420 - THATCHER COMPANY OF NEVADA INC
5066021 Hypochlorite Paid by Check #106382 03/03/2021 04/01/2021 03/31/2021 04/01/2021 2,638.06
5066022 Hypochlorite Paid by Check #106382 03/03/2021 04/01/2021 03/31/2021 04/01/2021 825.62
Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 2 $3,463.68
Vendor 49343 - THE UNION
0000282599 Ads-Legal Notices Paid by Check #106383 03/01/2021 04/01/2021 03/31/2021 04/01/2021 1,522.92
Vendor 49343 - THE UNION Totals Invoices 1 $1,522.92
Vendor 44388 - THERMO ELECTRON NO AMER LLC
9021090840 Laboratory Supplies Paid by Check #106384 03/01/2021 04/01/2021 03/31/2021 04/01/2021 1,463.90
Vendor 44388 - THERMO ELECTRON NO AMER LLC Totals Invoices 1 $1,463.90
Vendor 49570 - ALINE THIBODEAUX
029411008 Clothes Washer Rebate Program Paid by Check #106385 03/16/2021 04/01/2021 03/31/2021 04/01/2021 200.00
Vendor 49570 - ALINE THIBODEAUX Totals Invoices 1 $200.00
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC
21-01 Secondary Clarifier #3 Rehab Paid by Check #106386 04/01/2021 04/01/2021 03/31/2021 04/01/2021 84,375.00
21-01R Accrued Construction Retainage Paid by Check #106386 04/01/2021 04/01/2021 03/31/2021 04/01/2021 (8,437.50)
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC Totals Invoices 2 $75,937.50
Vendor 40114 - TRPA
0003973 Regulatory Operating Permits Paid by Check #106387 02/25/2021 04/01/2021 03/31/2021 04/01/2021 4,120.00
Vendor 40114 - TRPA Totals Invoices 1 $4,120.00
Vendor 48747 - TYLER TECHNOLOGIES INC
045-331262 Replace ERP System Paid by Check #106388 02/19/2021 04/01/2021 03/31/2021 04/01/2021 3,840.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 1 $3,840.00
Vendor 47973 - US BANK CORPORATE
ARCE221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 454.73
ASCHENBACH221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 772.41
BARTLETT221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 539.90
BAUGH221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 130.00
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Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
54
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
COMBES221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 2,685.41
COOLIDGE221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 384.00
CULLEN221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 523.51
GLAZE221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 39.98
GUTTRY221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 334.80
HILTON221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 250.00
HUGHES221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 388.90
KAUFFMAN221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 836.66
LEE221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 271.36
NOLAN221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 34.26
PRIETO221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 587.05
RUTHERDALE221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 32.65
RYAN221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 281.41
SCHRAUBEN221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 515.50
SIANO221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 147.77
SKELLY221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 1,197.00
STANLEY221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 541.76
THIEL221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 51.47
TRELLA221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 430.00
VANGORDEN221 Feb 2021 Statement Paid by Check #106389 02/22/2021 04/01/2021 03/31/2021 04/01/2021 974.28
Vendor 47973 - US BANK CORPORATE Totals Invoices 24 $12,404.81
Vendor 24951 - US DISTRICT COURT
20/21 Regulatory Operating Permits Paid by Check #106390 02/10/2021 04/01/2021 03/31/2021 04/01/2021 5,046.07
Vendor 24951 - US DISTRICT COURT Totals Invoices 1 $5,046.07
Vendor 43718 - USA BLUE BOOK
530210 Secondary Equipment Paid by Check #106391 03/12/2021 04/01/2021 03/31/2021 04/01/2021 1,951.32
533006 Pump Stations Paid by Check #106391 03/16/2021 04/01/2021 03/31/2021 04/01/2021 363.97
Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $2,315.29
Vendor 49296 - VERIZON WIRELESS
MARCH2021-2 TELEPHONE Paid by Check #106392 03/09/2021 04/01/2021 03/31/2021 04/01/2021 38.19
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $38.19
Vendor 48752 - WATERSMART SOFTWARE INC
2534 Water Conservation Supplies Paid by Check #106393 02/26/2021 04/01/2021 03/31/2021 04/01/2021 6,100.00
Vendor 48752 - WATERSMART SOFTWARE INC Totals Invoices 1 $6,100.00
Vendor 48405 - WAXIE SANITARY SUPPLY
79867607 Janitorial Supplies Inventory Paid by Check #106394 03/12/2021 04/01/2021 03/31/2021 04/01/2021 473.67
Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices 1 $473.67
Vendor 25700 - WEDCO INC
Run by Gregory Dupree on 03/24/2021 04:43:22 PM Page 10 of 11
Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
55
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
674934 Buildings Paid by Check #106395 03/01/2021 04/01/2021 03/31/2021 04/01/2021 1,606.50
676653 Shop Supplies Paid by Check #106395 03/09/2021 04/01/2021 03/31/2021 04/01/2021 36.69
677096 Buildings Paid by Check #106395 03/11/2021 04/01/2021 03/31/2021 04/01/2021 78.26
677097 Buildings Paid by Check #106395 03/11/2021 04/01/2021 03/31/2021 04/01/2021 4.50
377743 Pump Stations Paid by Check #106395 03/15/2021 04/01/2021 03/31/2021 04/01/2021 193.20
677741 Pump Stations Paid by Check #106395 03/15/2021 04/01/2021 03/31/2021 04/01/2021 95.75
677742 Buildings Paid by Check #106395 03/15/2021 04/01/2021 03/31/2021 04/01/2021 329.87
Vendor 25700 - WEDCO INC Totals Invoices 7 $2,344.77
Vendor 25850 - WESTERN NEVADA SUPPLY
18669484 Boxes-Lids-Extensions Inventory Paid by Check #106396 03/09/2021 04/01/2021 03/31/2021 04/01/2021 4,657.35
18689018 Pipe - Covers & Manholes Paid by Check #106396 03/09/2021 04/01/2021 03/31/2021 04/01/2021 239.64
18692120 Saddles & Fittings Inventory Paid by Check #106396 03/09/2021 04/01/2021 03/31/2021 04/01/2021 2,007.79
18658516 Boxes-Lids-Extensions Inventory Paid by Check #106396 03/10/2021 04/01/2021 03/31/2021 04/01/2021 864.69
38691480 Small Tools Paid by Check #106396 03/12/2021 04/01/2021 03/31/2021 04/01/2021 225.69
18699769 Meters & Parts Inventory Paid by Check #106396 03/16/2021 04/01/2021 03/31/2021 04/01/2021 17,945.01
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 6 $25,940.17
Vendor 49368 - AARON ZOOK
040321 Travel - Meetings - Education Paid by Check #106397 04/01/2021 04/01/2021 04/01/2021 04/01/2021 44.00
Vendor 49368 - AARON ZOOK Totals Invoices 1 $44.00
Grand Totals Invoices 201 $483,871.08
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Payment of Claims
Payment Date Range 04/01/21 - 04/01/21
Report By Vendor - Invoice
Summary Listing
Charter VOID chk #106000 ($238.49) ____________ $483,632.59
56
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: John Thiel, General Manager
Paul Hughes, Chief Financial Officer
Liz Kauffman, Human Resources Director
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: Closed Session – New Union Memorandum of Understanding
Contract Negotiations REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: John Thiel, General Manager;
Paul Hughes, Chief Financial Officer; and Liz Kauffman, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
57
BOARD AGENDA ITEM 13b
TO: Board of Directors FROM: John Thiel, General Manager
Paul Hughes, Chief Financial Officer
Liz Kauffman, Human Resources Director
MEETING DATE: April 1, 2021
ITEM – PROJECT NAME: Closed Session – New Management Memorandum of
Understanding Contract Negotiations REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators: Memorandum of Understanding with Management Group. Present at this
Closed Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes,
Chief Financial Officer; and Liz Kauffman, Human Resources Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
58