06-17-2021SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President
Chris Cefalu, Director
BOARD MEMBERS
Shane Romsos, Director
Kelly Sheehan, President
Nick Exline, Director
John Thiel. General Mana er Paul Hu hes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 17, 2021
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Sheehan, Directors Romsos, Peterson, Exline
Via Conference Call: Director Cefalu
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Chris Stanley, Chris Skelly, Bren Barley,
Julie Ryan, Shelly Thomsen, Debbie Henderson, Tim Bledsoe
Staff via Conference Call: Brent Goligoski, Greg Dupree, Jessica Henderson, Liz Kauffman, Marla
Sharp, Star Glaze, Steve Caswell, Trevor Coolidge, Lynn Nolan
Guests: Sachi ltagaki, Kennedy Jenks; Shawn Koorn, HOR Engineering
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheeh an/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar as presented.
a.ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
b.
Adopted Resolution No. 3175-21, (supersedes Resolution No. 3144-20) adopting the District's
Investment Policy.
SEWER ENTERPRISE 2021/22 APPROPRIATIONS SUBJECT TO LIMITATION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3176 -21 setting the limitation on Approp riations for Fiscal Year
2021 /22.
c.CORRECTIONS TO TEN CALPERS REQUIRED PAY LISTINGS BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No's 3177-21 through 3186-21 as listed below which correct Pay Listing by
Positions back to June 27, 2019.
REGULAR BOARD MEETING MINUTES June 17, 2021 PAGE-2
d.WATERLINE UPGRADES AND IMPROVEMENT PROJECT
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No's 3187-21, 3188-21 and 3189-21 to submit an application for the
Waterline Upgrades and Improvement Project Construction Loan from the State Water
Resources Control Board Drinking Water State Revolving Loan Fund.
e.AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIES NO'S. 1 AND 2
PROJECT
(Brent Goligoski, Associate Engineer)
Authorized staff to file a California Environmental Quality Act Notice of Exemption with the El
Dorado County Clerk and State Clearinghouse.
f.WASTEWATER TREATMENT PLANT AND FIELD STATIONS CONDITION ASSESSMENT
(Julie Ryan, Engineering Department Manager)
g.
( 1)Approved the proposed Scope of Work from Water Systems Consultants to perform the
Wastewater Treatment Plant and Field Stations Condition Assessment; and, (2) Authorized the
General Manager to execute Task Order No. 1 A in the amount $85,326.
REGULAR BOARD MEETING MINUTES: June 3, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 3, 2021, Minutes.
ITEMS FOR BOARD ACTION
a.Water and Sewer Capacity Charge Studies (Paul Hughes, Chief Financial Officer) -Paul Hughes
provided details regarding the Water and Sewer Capacity Charge Studies and addressed
questions from the Board. He indicated that HOR has been the District's rate consultant for
approximately 10 years.
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to approve the Proposal from HOR Engineering to prepare water and sewer capacity
charge studies in an amount not to exceed $32,625.
b.2020 Urban Water Management Plan and Water Shortage Contingency Plan Adoption (Chris
Stanley, Manager of Field Operations) -President Sheehan opened the Public Hearing at 2:08 p.m. to
receive public comments regarding the District's 2020 Urban Water Management Plan and
Water Shortage Contingency Plan update ("Plan"). Chris Stanley provided details regarding the
the Plan which is updated every five years addressing various water supply and water
shortages. Sachi ltagaki from Kennedy Jenks provided a PowerPoint Presentation regarding the
Plan update and addressed questions from the Board. There were no public comments
received and the Public Hearing was closed at 2:28 p.m. Attorney Kvistad suggested a slight
modification to the motion to read as follows: Adopt Resolution No. 3190-21 for approval of the
2020 Urban Water Management Plan and Water Shortage Contingency Plan Adoption subject
to minor adjustments by staff and legal counsel prior to submitting to the Department of Water
Resources.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to adopt Resolution No. 3190-21 for approval of the 2020 Urban Water Management Plan and
Water Shortage Contingency Plan Adoption subject to minor adjustments by staff and legal
counsel prior to submitting to the Department of Water Resources.
REGULAR BOARD MEETING MINUTES June 17, 2021
c.2021-2022 Tank Coating Touchups Project
PAGE-3
f Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent) -Julie Rvan provided
details regarding the deterioration of tank coatings over the past several years, presented
information regarding the 2021-2022 Tank Coating Touchups Project and addressed questions
from the Board.
Moved Peterson/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
1)Waive minor irregularities in the bid from Top Line Engineers, Inc.; and, 2) Award the 2021-2022
Tank Coating Touchups Project to the apparent lowest responsive, responsible bidder, Top Line
Engineers, Inc., in the amount of $158,300.
Director Peterson recused himself at 2:40 p.m.
d.Tahoe Keys Water Supply (John Thiel, General Manager) -John Thiel provided details regarding the
proposed Tahoe Keys Water Supply Reimbursement Agreement with the Tahoe Keys Property
Owners Association (TKPOA). Attorney Kvfstad reported that TKPOA has requested a maximum
amount be inserted in the Reimbursement Agreement, with possible increases in the future. He
presented details including modifications to Section 3 of the Reimbursement Agreement as
follows: The association will reimbursement the District in monthly installments based on the
progress of the evaluation performed by the District commencing on May 3, 2021, in an amount
not to exceed (this amount to be determined). If the District believes the evaluation will exceed
the reimbursement amount, the District shall discontinue the evaluation until TKPOA authorizes
the reimbursement in writing. John Thiel provided an update regarding the status of Lukins
Brothers Water Company assistance to TKPOA.
Moved Romsos/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to approve the Reimbursement Agreement with Tahoe Keys Property Owners Association
with the modifications read into the record and to authorize District staff to work with the Tahoe
Keys Property Owners Association to determine the Reimbursement limit amount.
e.Union Memorandum of Understanding effective June 24, 2021 (John Thiel, General Manager, Paul
Hughes, Chief Financial Officer and Liz Kauffman, Human Resources Director) -John Thiel provided details
regarding the Union Memorandum of Understanding (MOU) proposed for the term of June 24,
2021 through June 19, 2024.
Moved Sheehan/Second ExHne/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to approve Union Memorandum of Understanding for the term of June 24, 2021, through
June 19, 2024.
f.Management Staff Memorandum of Understanding effective June 24, 2021 (John Thiel, General
Manager, Paul Hughes, Chief Financial Officer and Liz Kauffman, Human Resources Director) -John Thiel
provided details regarding the Management MOU for the term of June 24, 2021, through June
19, 2024.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exllne
Yes to approve Management Memorandum of Understanding for the term of June 24, 2021,
through June 19, 2024.
Director Peterson rejoined the meeting at 2:54 p.m.
REGULAR BOARD MEETING MINUTES June 17, 2021
g.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
PAGE-4
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to approve Payment of Claims in the amount of $987,369.20.
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Exline reported that there was an Ad-Hoc Solar Committee Meeting on June 7, which was
very productive and positive.
Director Peterson reported that the Operations Committee met on June 14, with a presentation
regarding the use of artificial intelligence to evaluate the water system to predict where breaks may
happen and repair them before they break. He further provided information regarding unaccounted
water and the need to understand it better. Director Peterson reported that he represented the
Board at the Employee Communications Committee Meeting on Wednesday, June 16, 2021.
President Sheehan reported that the Ad-Hoc Organizational Structure, Service and Efficiency
Committee met on Tuesday, June 15, and discussed several items including updates to the Board
Policies and some staffing resources which John Thiel detailed.
Director Romsos reported that the Ad-Hoc Solar Committee is reviewing final details for the proposed
solar project at the District and that the committee plans to bring the project forward for Board
consideration in August.
BOARD MEMBER REPORTS:
None
El DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson reported the last meeting was June 9, but he was unable to attend.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
•Provided a staff update•There is no COVID-19 sickness at the District and the District is waiting on updated CalOSHA
guidelines in order to modify the COVID-19 Risk Plan. The District is continuing to work with
California Special Districts Association regarding COVID-19 relief funding. Chris Skelly provided
information regarding the virtual meeting functionality currently being utilized for Board
Meetings. He provided details regarding GotoMeeting and GotoWebinar, adding that the live
stream option for Board Meetings is not sustainable.•Provided details regarding the water system fire hydrants including how they have been
maintained and managed over the years. He explained that they need to become a higher
priority and addressed questions from the Board.•Provided a solar project update asking that the Board bring forward any additional questions
they would like addressed regarding the project prior to August. Paul Hughes reported that the
District was just informed of another Liberty Utilities rate increase, potentially increasing rates an
additional 27%. Attorney Kvlstad added there will be a substantial presentation from CORE
and Prostar in August, including construction costs, which have increased substantially due to
the current construction climate.
Director Peterson recused himself at 3:29 p.m.
STAFF/ATTORNEY REPORTS:
REGULAR BOARD MEETING MINUTES June 17, 2021 PAGE-5
Attorney Kvtstad reported that information regarding the TKPOA Reimbursement Agreement was
distributed to the Board (excluding Director Peterson who is recused from this item) for background
information and that the District is still in the initial stages of assisting the TKPOA. The TKPOA has
requested two options: supply water and potential acquisition. Attorney Kvfstad detailed how both
options are being researched and addressed questions from the �d. _
ADJOURNMENT: 3:59 p.m. �,/} tJ'A)
ard
South Ta hoe Public Utility District
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