07-15-2021SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President
Chris Cefalu, Director
John Thiel, General Mana er
BOARD MEMBERS
Shane Romsos, Director
Kelly Sheehan, President
Nick Exline, Director
Paul Hu hes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 15, 2021
MINUTES
ROLL CALL:
Board of Directors:
Staff:
Guests:
Comments from the Audience: James Lasher,
John Thiel
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Sheehan Attorney Kvistad
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
REGULAR BOARD MEETING MINUTES July 15, 2021 PAGE-2
CONSENT CALENDAR:
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar with changes as presented.
a.2019 ROCKY POINT II WATERLINE REPLACEMENT REBID AND LARGE METERS REPLACEMENT
PROJECT (Adrian Combes, Senior Engineer)
( 1)Approved Change Order No. 3 to Haen Constructors in the credit amount of $101,538.33;
and, (2) Approve Closeout Agreement and Release of Claims for Haen Constructors.
b.SOUTH Y PCE REGIONAL INVESTIGATION
(lvo Bergsohn, Hydrogeologist)
C.
Entered into an Access Agreement with AECOM Technical Services, Inc., for temporary use of
the Tata Well Site as a staging area for regional investigation.
REGULAR BOARD MEETING MINUTES: July 1, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 1, 2021, Minutes
ITEMS FOR BOARD ACTION
a.Unpaid Delinquent Accounts for Sewer and Water (Tim Bledsoe, Manager of Customer Service) -
President Sheehan opened the Public Hearing at 2: 12 p.m. to receive public comments
regarding the list of delinquent accounts. Tim Bledsoe presented information regarding the
delinquent tax roll, the tax roll process and addressed questions from the Board. The District will
continue to take payments until July 30, before turning the list over to El Dorado County.
Attorney Kvlstad added that it is important to remember that the rate relief program was a
separate program and that all delinquent accounts should be treated the same now that the
rate relief program has ended. Director Cefalu reminded the Board that the rate relief program
was separate from the District waiving penalties and late fees. There were no public comments
received and the Public Hearing was closed at 2:27 p.m.
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve the list of delinquent accounts; and adopt Resolution No. 3187-21, authorizing the list
of delinquent accounts to be added to the 2021 /22 El Dorado County Tax Assessor's Roll.
b.Tahoe Keys Pump Station Rehabilitation Project (Adrian Combes, Senior Engineer) -Adrian Combes
introduced himself and provided details regarding the Ta hoe Keys Pump Station Rehabilitation
Project and addressed questions from the Board.
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to 1) Find minor irregularities in the bid from T&S Construction Company, Inc., to be immaterial
and waive immaterial irregularities; and, 2) Award Tahoe Keys Pump Station Rehabilitation
Project to the lowest responsive, responsible bidder, T&S Construction Company, Inc., in the
amount of $4,904,729.
c.Keller-Heavenly Water System Improvements Project, Phase 2 (Trevor Coolidge, Senior Engineer) -
Trevor Coolidge provided details regarding the Keller-Heavenly Water System Improvements
Project, Phase 2 and addressed questions from the Board. Julie Ryan provided details regarding
the project site.
REGULAR BOARD MEETING MINUTES July 15, 2021 PAGE-3
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to 1) Find minor irregularities in the bid from White Rock Construction, Inc., to be immaterial
and waive immaterial irregularities; and, 2) Award Keller-Heavenly Water System Improvements
Project, Phase 2, to the lowest responsive, responsible bidder, White Rock Construction, Inc., in
the amount of $536,000.
d.Paloma Well Rehabilitation Project {lvo Bergsohn, Hydrogeologist) -lvo Bergsohn provided details
regarding the Paloma Well Rehabilitation Project and addressed questions from the Board. Chris
Stanley and Jeremy Rutherdale provided information regarding additional issues with the
District's Bayview Well. Julie Ryan provided details regarding unbudgeted amounts for this
Project as well as unbudgeted funds for several other upcoming District projects and Paul
Hughes addressed budget questions from the Board. Director Peterson recommended that if this
Item passes today, staff not only bring back the negotiated contract amount for Board
consideration, but also a finance plan regarding these additional unbudgeted projects.
Moved Cefalu/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
l)accept the request to withdrawal of Zim Industries' bid; 2) find that rebidding the project
would not be useful, desirable or beneficial to the District as only one bidder expressed interest
in the project; 3) authorize the District to negotiate a new contract amount based on the
contract documents for the Project with Zim Industries consistent with the requirements of the
bid documents and; 4) Agendize approval of the negotiated Contract with Zim Industries at the
next Board of Director's meeting.
e.Board Policy Manual (John Thiel, General Manager) -John Thiel provided details regarding the Board
Policy Manual and addressed questions from the Board. Attorney Kvlstad added that this type
of division of responsibility has been discussed with Best Best and Krieger and is consistent with
industry practice.
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to l) approve Changes to Section 2060.50 of the Board Policy Manual as outlined in the Board
Item, including the following language modifications: "In the absence of the Chief Financial
Officer the General Manager may identify another senior manager to serve as the General
Manager Pro Tempore; and 2) approve changes to Section 2060.90 as shown in the Board Item.
f.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve Payment of Claims in the amount of $3,273,839.38.
g.Temporary Access and Due Diligence Agreement between South Tahoe Public Utility District
and CORE Construction. Inc. (Julie Ryan, Engineering Department Manager) -Julie Ryan provided
details regarding the Temporary Access Agreement and Due Diligence Agreement for CORE
Construction in order for them to begin inspecting the proposed District solar site. Attorney
Kvistad provided details regarding the Agreement insurance requirements, indemnity, etc.,
which is similar to the Agreement with Verizon a few years ago. The Agreement has not been
seen yet by CORE.
Moved Romsos/Second Extine/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Temporary Access and Due Diligence Agreement for construction and authorize
District staff to negotiate any minor changes.
REGULAR BOARD MEETING MINUTES July 15, 2021 PAGE-4
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Peterson reported the Operations Committee Meeting was held July 12, 2021, and covered much of what was discussed today, minus the information regarding wells. Director Romsos added that testing for contaminants in groundwater was also discussed at the Operations Committee meeting as well as main breaks and the Sierra Tract Flushing Project.
Director Romsos reported regarding the Alpine Biomass Committee meeting he attended the end of June.
BOARD MEMBER REPORTS:
Director Exline commented on how remarkable it is that with all the District challenges, there has only been one customer complaint.
EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson reported that the July 14, 2021, meeting was cancelled.
STAFF/ATTORNEY REPORTS:
Nothing to report
GENERAL MANAGER REPORT:
John Thiel reported on several items:
•Provided a staffing update•Provided a COVID-19 update•John Thiel reported that the District hosted a multi-disciplinary meeting on June 29, to plan forPublic Safety Power Shutoff (PSPS) events with Liberty Utilities, which was very productive.•The Tahoe Sierra Tract Waterline Flushing Project is an extensive project that is scheduled tobegin July 26. The District is coordinating a communications effort to notify the community ofthis Project.
Director Peterson recused himself at 3:58 p.m.
•John Thiel provided a Tahoe Keys Water update including the Tahoe Keys intertie with LukinsBrothers Water. The Tahoe Keys Property Owners Association Board is expected to approve areimbursement agreement with the District on Wednesday, July 21, in an initial amount of$100,000. Chris Stanley provided an update regarding Tahoe Keys Well No. l and addressedquestions from the Board.
ADJOURNMENT: 4:02 p.m.
�,t; C-lcr ma loi,e G'i..J.IYt{ �MlonieGuttry, lerk of the Board South Tahoe Public Utility District
Kelly S ehan, Board President South Tahoe Public Utility District