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SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 19, 2021
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Paul Hughes, Gary Kvistad, Marla Sharp, Debbie Henderson, Julie Ryan, Trevor
Coolidge, No Bergsohn, Jim Hilton, Buck McClelland, Chris Stanley, Star Glaze, Shelly Thomsen,
Guests: Michael Keller, CORE; Sara Letton; Lauri Kemper; Susan Chandler; Robert Erlich
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar as presented.
a. CAPITAL OUTLAY ROLLOVER ACCOUNTS
(Debbie Henderson, Accounting Manager)
Authorized staff to direct rollover funds budgeted in 2020/21 Fiscal Year to the 2021/22 Fiscal
Year.
b. 2020 LUTHER PASS PUMP STATION IMPROVEMENTS PROJECT
((Brent Goligoski, Associate Engineer)
Approved Change Order No. 3 to TNT Industrial Contractors, Inc., in the amount of
$77,847.84.
REGULAR BOARD MEETING MINUTES: AUGUST 19, 2021 PAGE-2
c. CALIFORNIA CONSERVATION CORPS SPONSOR AGREEMENT
(Julie Ryan, Engineering Department Manager)
Authorized South Tahoe Public Utility District staff to execute an Agreement for Project Number
R-21-6619-8484 with the California Conservation Corps in an amount not to exceed $105,000.
ITEMS FOR BOARD ACTION
a. SEED Fund Sierras (Julie Ryan, Engineering Department Manager)
Julie Ryan provided a PowerPoint presentation detailing the proposed District solar project, the
recommended option and addressed questions from the Board.Trevor Coolidge provided
details regarding the research that was completed for this project. Michael Keller, CORE
Construction, provided details regarding preplanning of the project and the proposed
timeline and addressed questions from the Board. Various community members expressed
their support. Sarah Lefton read a letter of support from the Climate Crew/Generation Green
students representing South Tahoe High School. Director Peterson addressed his previous
concerns and complimented staff on their research and follow through. Attorney Kvistad
provided details regarding the Power Purchase Agreement that is being negotiated. The
Board expressed their appreciation to the community and staff for their support.
Moved Romsos/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to 1) Acknowledge the Letter of Intent between Standard Solar and Prostar to develop a solar
project for the South Tahoe Public Utility District; and, 2) Direct staff to continue negotiations
with Standard Solar/CORE/ProStar for the Power Purchase Agreement and development of a
solar project at the Wastewater Treatment Plant.
b. Paloma Well Rehabilitation Project- Rebid (Project) (Ivo Bergsohn, Hydrogeologist) - Ivo Berasohn
presented details regarding the bid options that were presented from Zim Industries, Inc., and
addressed questions from the Board. Board members expressed their concern with the high
bid and the possibility of higher costs with current inflation if the District decides to postpone
this Project. Julie Ryan expressed the importance of getting the Paloma Well back on-line and
in service.
Moved Cefalu/Second Sheehan/Sheehan YeslCefalu YeslRomsos Yes/Peterson YeslExline
Yes to 1) Accept the Zim Industries, Inc., Bid Proposal for Option No. 4, dated August 16, 2021,
as a basis for Bid Award for the Project in the amount of$566,347; 2) Authorize the General
Manager to increase PO No. 2021-0908 by $66,590 for a refurbished NSF61-certified
submersible motor for use in the Project; and, 3) Authorize staff to continue to pursue cost to
pursue costs to refurbish the existing submersible pump previously removed from the Paloma
Well using NSF-61-certified parts for possible re-use in the Project.
c. Diamond Valley Ranch Facilities Emergency Repairs Project (John Thiel,General Manager)-John
Thiel provided an update regarding the work progress at the Diamond Valley Ranch (DVR).
John Thiel presented a brief summary of the outstanding actions of Buck McClelland to fight
the fire at DVR and the savings to the District as result. He presented Buck McClelland with
the first ever Award of Distinction for his efforts of going above and beyond the call of duty to
protect District facilities on behalf of the District, the Board, the ratepayers, and the
community of South Lake Tahoe and Woodfords. Buck thanked the Board and District staff for
their concerns for him and his family. Jim Hilton provided details regarding the progress of the
restoration of DVR and addressed questions from the Board. Julie Ryan provided details
regarding future projects for DVR and the importance of the restoration of the Diamond Ditch.
REGULAR BOARD MEETING MINUTES: AUGUST 19, 2021 PAGE-3
Trevor Coolidae presented details regarding the restoration progress and the Emergency
Declaration process for possible reimbursement of costs and addressed questions from the
Board. Paul Huahes reported that there is not going to be Federal funding, but will be handled
as a State Emergency and addressed questions from the Board regarding funding and
reimbursement.
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to continue the emergency action to repair the Diamond Valley Ranch Facilities per
Resolution No. 3193-21.
d. Plant Operations Staffing (John Thiel, General Manager)-John Thiel presented details regarding the
Operator 1 position transition.
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to convert the existing Operator-In-Training Position to an Operator 1 Position.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to approve Payment of Claims in the amount of $1,545,840.60.
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
President Sheehan reported she and Director Cefalu attended the Ad-Hoc Organizations Structure,
Service and Efficiency following the August 5, 2021, Board meeting.
Director Romsos reported he and Director Exline attended the Ad-Hoc Solar Committee on Monday,
August 16, 2021.
Director Peterson provided details regarding the Operations Committee he and Director Romsos
attended on August 16. Director Romsos provided a report regarding the meeting.
BOARD MEMBER REPORTS:
None
EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson provided details regarding the Water Agency meeting that he attended on
August 11 .
STAFF/ATTORNEY REPORTS:
None
GENERAL MANAGER REPORT:
REGULAR BOARD MEETING MINUTES: AUGUST 19, 2021 PAGE-4
John Thiel reported on several items:
• Provided a staffing update and congratulated Casey White as the successful candidate for
the Underground Repair Sewer position.
• Provided a COVID-19 update with currently two employees out waiting COVID test results and
no employees testing positive. Masks have been implemented again in common areas in the
Administratvie Building and for the public entering Customer Service, per the Center for
Disease Control (CDC), the Californian Department of Public Health (CDPH), and Barton
Health recommendations.
• Reported regarding the American Recovery Plan Act (ARPA) COVID Recovery Funding the
City and the County will be receiving funds directly. The District has submitted funding requests
to both the City and the County for funding of the installation of approximately 72 fire
hydrants. The City approved funding for the installation of 37 fire hydrants within the City limits.
He extended his appreciation to the City Council for the approval of this hydrant project. The
funds will be used to purchase parts only and District staff will install the hydrants. He expressed
the importance of this partnership with the City. The County funding request included funding
for additional hydrants in the County and emergency communication and is now in review.
He addressed questions from the Board. Director Exline expressed his appreciation for the
District's outreach for project funding.
• Provided an update regarding his 2021 Strategic Goals and requested the Board's input.
Director Peterson recused himself at 3:35 p.m.
• John Thiel provided a report regarding the meeting last week with Tahoe Keys Water
Company discussing potential long-term water supply alternatives with the District.The
Reimbursement Agreement with Tahoe Keys will be presented at their August 26 Board
meeting. Currently the Tahoe Keys primary water source is Well No. 1 and is being
supplemented by the Lukins Brothers intertie with Well No.'s 2 and 3 expected to be back on
line later this month. The District has not supplied any water to the Tahoe Keys through the
District's intertie. He addressed questions from the Board.
--.))/(-)
ADJOURNMENT: 3:40 p.m.
Kelly S han, Board President
(^J South Tahoe Public Utility District
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Marla Sharp, Assistant Clerk of the Board
South Tahoe Public Utility District