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SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 2, 2021
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Julie Ryan, Chris Stanley, Chris Skelly,
Adrian Combes, Jeff Lee, Stephen Caswell, Trevor Coolidge, Jim Hilton, Shelly Thomsen, Tim Bledsoe
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar as presented.
a. 2021 ASPHALT PATCHING SERVICES
(Chris Stanley, Manager of Field Operations Heidi Baugh, Purchasing Agent)
1) Approved the Closeout Agreement and Release of Claims for West Coast Paving Inc.; and,
2) Authorized staff to file a Notice of Completion with the El Dorado County Clerk for this
Contract.
b. REGULAR BOARD MEETING MINUTES: August 5, 2021, and August 19, 2021
(Melanie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 5, 2021, and August 19, 2021, Minutes.
ITEMS FOR BOARD ACTION
a. Backup Server Replacement (Chris Skelly, Information Technology Manager) -Chris Skelly presented
information regarding the Backup Server Replacement in an attempt to meet the District's
Emergency Action Plan Objectives and addressed questions from the Board.
REGULAR BOARD MEETING MINUTES September 2, 2021 PAGE-2
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to 1) Authorize an exception to the District's Purchasing Policy based on Exception No. 4 "due to
special circumstances"; and, 2) Authorize the purchase of the Rubrik Backup and Disaster
Recovery solution in the amount of $167,042.42 from General Datatech, L.P.
b. Sierra Tract Flushing - Increase Authorized Amount (Adrian Combes,Senior Engineer)—Adrian Combes
provided information regarding the increased authorized amount for the Sierra Tract Flushing
and addressed questions from the Board.
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to 1) Authorize an increase of existing Purchase Order No. 2022-00000033 from $70,000 to
$140,000 for No-Des, Inc., to complete flushing of the Sierra Tract; 2) Add No-Des, Inc., to the
District's standardization list for recirculatory flushing services; and, 3) Authorize staff to enter into
negotiations with No-Des, Inc. for flushing of the Al Tahoe neighborhood in 2022 in an amount
not to exceed $150,000.
c. Diamond Valley Ranch Facilities Emergency Repairs Project (John Thiel, General Manager)
- Jim Hilton provided details regarding the Diamond Valley Ranch Emergency Repairs Project
and addressed questions from the Board.
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu YeslRomsos Yes/Peterson Yes/Exline Yes
to continue the emergency action to repair the Diamond Valley Ranch Facilities per Resolution
No. 3193-21.
d. Caldor Fire Emergency Response (John Thiel, General Manager) -John Thiel and Jeff Lee provided
details regarding the Caldor Fire Emergency District Response and addressed questions from the
Board. Shelly Thomsen, Jeff Lee, Julie Ryan, Tim Bledsoe and Paul Huahes also provided
information regarding their roles in the Caldor Fire Emergency Response. Director Ronisos
extended his appreciation to staff for all their efforts regarding the Caldor Fire and mentioned
that he is monitoring the fire closely and if the GIS Department needs any assistance with
mapping, he is willing and able to assist. Director Peterson also thanked staff and District partners
for the response to the Caldor Fire. Director Exline expressed his appreciation for the truly
exceptional efforts on behalf of staff.
Moved Cefalu/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
authorize the District to: 1) Determine an emergency exists as defined in Section 1102 of the
Public Contract Code; 2) Determine substantial evidence has been presented to authorize an
exception be made pursuant to Section 22050 of the Public Contract Code that this emergency
will not permit a delay resulting from a competitive solicitation for bids and compliance with the
District's purchasing requirements and that this action is necessary to respond to the
emergency; 3) Adopt Resolution No. 3194-21 delegating authority to the General Manager to
order any action necessary to respond to this emergency; 4) Determine this project is exempt
from the California Environmental Quality Act pursuant to Public Resources Code section
210808(b)(2) and (4); 5) Authorize filing a Notice of Exemption; and, 6) Approve expenditures
necessary to start emergency response of up to $300,000
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve Payment of Claims in the amount of $2,271,837.35.
REGULAR BOARD MEETING MINUTES September 2, 2021 PAGE-3
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos announced the Sustainability Committee meeting was postponed due to the Caldor
Fire.
BOARD MEMBER REPORTS:
President Sheehan is humbled by staff's efforts throughout this fire emergency.
Director Cefalu reported he has been preparing food for first responders at South Tahoe Refuse and
there is law enforcement from all over the state in the Tahoe Basin protecting against looting.
EL DORADO WATER AGENCY PURVEYOR REPORT:
Nothing to report
STAFF/ATTORNEY REPORTS:
Nothing to report
GENERAL MANAGER REPORT:
John Thiel provided a COVID-19 update and the District currently has two staff members out with
positive test results and one additional potential exposure.
Director Peterson recused himself at 2:55 p.m.
John Thiel provided a Tahoe Keys Water update including that the Tahoe Keys Property Owners
Association (TKPOA) Board met on August 26 and approved the Reimbursement Agreement
between the District and TKPOA with an official starting date of May 1, in an initial amount of
$100,000.
ADJOURNMENT: 2:57 p.m.
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Kelly Sheehan, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the board
South Tahoe Public Utility District