District Board Agenda Packet December 2, 2021 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, December 2, 2021 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. District Dental Program
(Liz Kauffman, Human Resources Director)
(1) Approve changing the District’s self-insured Dental Program’s Third-Party
Administrator to Ameritas effective January 1, 2022; (2) Approve plan funding level;
and, (3) Approve 2022 COBRA Dental Rates.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $2,492,329.67.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO WATER AGENCY PURVEYOR REPORT
REGULAR BOARD MEETING AGENDA – December 2, 2021 PAGE – 2
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing
b. COVID-19
c. Diamond Valley Ranch
d. Workforce Housing
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
11/18/2021 – 2:00 p.m. Regular Board Meeting at the District
11/25/2021 & 11/26/2021 – Thanksgiving Holiday District Offices Closed
Future Meetings/Events
12/08/2021 – 10:00 a.m. El Dorado Water Agency Board Meeting in Placerville
12/13/2021 – 3:30 p.m. Operations Committee Meeting at the District
12/16/2021 – 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
ADJOURNMENT (The next Regular Board Meeting is Thursday, December 16, 2021, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – December 2, 2021 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, December 2, 2021
ITEMS FOR CONSENT
a. SEPTEMBER 30, 2021, FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Receive and file the September 30, 2021, Income Statement and Balance Sheet Reports.
b. DIAMOND VALLEY RANCH FACILITIES EMERGENCY REPAIRS
(Trevor Coolidge, Senior Engineer and Heidi Baugh, Purchasing Agent)
(1) Approve Final Change Order No. 1 for White Rock Construction Inc., as a credit to the
District in the amount of $12,272; (2) Approve Closeout Agreement and Release of Claims; and
(3) Authorize staff to file a Notice of Completion with the Alpine County Clerk .
c. RESOLUTION FOR CALIFORNIA DEPARTMENT OF WATER RESOURCES 2021 URBAN AND
MULTIBENEFIT DROUGHT RELIEF GRANT PROGRAM
(Lynn Nolan, Grants Coordinator)
Adopt the Department of Water Resources Drought Relief Grant Program Resolution No. 3200-
21 approving grant funding for the Water Loss Data System Implementation Project and the
Water Use Efficiency Program.
d. REGULAR BOARD MEETING MINUTES: November 18, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve November 18, 2021, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: December 2, 2021
ITEM – PROJECT NAME: September 30, 2021, Fiscal Year to Date Financial
Statements
REQUESTED BOARD ACTION: Receive and file the September 30, 2021, Income
Statement and Balance Sheet Reports
DISCUSSION: The District auditors, Mann, Urrutia, Nelson CPA’s and Associates,
recommend that the District’s quarterly Financial Statements be placed on the Board
meeting Agenda for receipt and file by the Board of Directors. Attached are the
September 30, 2021, fiscal year to date Income Statements and Balance Sheet for the
Water and Sewer Funds.
Water and sewer service charge revenues through first quarter ending September 30,
2021, are at 29% and 25% of budget. Sewer charges are right on budget while water
service charges are over budget due to the increased consumption for irrigation during
the summer. As consumption decreases throughout the winter months, total water
service charges are expected to be at or near budget. Other revenues included in the
category “Charges for Sales and Services” include capacity fees and permit fees, the
majority of which are collected near the beginning or end of the fiscal year, during
construction season. This is why the total water and sewer connection and service fees
are at 66% and 43% of budget at September 30, 2021. Collection of these fees slow
down during quarters ending in December and March and pick back up during the last
quarter of the year. Combined water and sewer tax revenue is only at 1.9% of budget
because nearly all tax revenue is received in the months of December and April. Total
investment earnings and grants through September 30, 2021, are near or below $0. This
is normal for the first quarter and is due to the timing of grant revenue receipts and
reversal of year-end fair market value adjustments to investments and grant revenue
accruals. Combined other operating and nonoperating revenues are at 37% of budget.
These revenues are not received evenly throughout the year like service charges, so we
don’t expect to be right at 25% of budget at the end of September.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
1
Paul Hughes
Page 2
December 2, 2021
Water and sewer operating expenses less depreciation through September 30, 2021,
are at 28% and 23% of budget. Depreciation is generally recorded as part of the fiscal
year-end process. Water operating expenses are currently over budget due to the
CALDOR fire response, necessary pump repairs and Sierra Tract waterline flushing. The
Sewer Fund is currently below budget at the end of the first quarter, but it is too early in
the year to project whether this trend will continue through the year. Also, fourth quarter
year-end payroll and other accrual entries can erase savings recorded early in the
year. Debt service payments are recorded on specific due dates, not evenly
distributed throughout the year, so the percent of budget spent is not a relevant
statistic until all payments for the year have been made. Water and sewer capital
outlay spending through September 30, 2021, is $1.3 million and $1.1 million representing
12% and 9% of budget. The majority of these expenditures are incurred at the beginning
and end of the fiscal year, during construction season. At the end of the fiscal year an
analysis is performed to determine the status of projects and the potential need to roll
budgeted funds into the next year for incomplete projects, or to increase capital
reserves for future use.
District staff recommends the Board receive and file the attached September 30, 2021,
Income Statements and Balance Sheet as presented.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: September 30, 2021, Income Statement and Balance Sheet
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
2
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 10 - Sewer Fund
Operating Revenue
Charges for sales and services
Service charges 15,265,100.00 2,054.54 3,804,178.93 11,460,921.07 25 14,850,654.88
Connection and service fees 1,014,900.00 166,800.00 433,246.50 581,653.50 43 1,039,095.00
Other operating income 287,500.00 53,916.85 97,246.13 190,253.87 34 115,502.31
Charges for sales and services Totals $16,567,500.00 $222,771.39 $4,334,671.56 $12,232,828.44 26%$16,005,252.19
Operating Revenue Totals $16,567,500.00 $222,771.39 $4,334,671.56 $12,232,828.44 26%$16,005,252.19
Non Operating Revenue
Tax revenue 8,523,800.00 149,366.21 170,874.29 8,352,925.71 2 9,098,100.94
Investment earnings 420,000.00 148,751.18 25,070.60 394,929.40 6 127,482.50
Aid from governmental agencies 581,250.00 .00 51,122.75 530,127.25 9 13,633.40
Other nonoperating income 18,550.00 1,815.93 94,901.15 (76,351.15)512 297,613.50
Non Operating Revenue Totals $9,543,600.00 $299,933.32 $341,968.79 $9,201,631.21 4%$9,536,830.34
Operating Expenses
Wages Full Time 7,713,375.00 1,293,210.98 2,082,580.55 5,630,794.45 27 6,812,518.19
Wages Part-Time 116,850.00 8,903.48 23,886.87 92,963.13 20 59,178.22
Benefits 4,274,975.00 376,825.76 910,904.23 3,364,070.77 21 4,534,112.97
Depreciation and amortization 4,941,000.00 450,838.86 1,352,515.94 3,588,484.06 27 4,809,909.31
Utilities 2,163,700.00 255,729.74 557,862.29 1,605,837.71 26 2,330,186.84
Repairs and maintenance 1,567,200.00 238,737.45 436,294.73 1,130,905.27 28 955,597.93
Other operating expenses 3,228,975.00 256,721.67 450,240.34 2,778,734.66 14 2,576,632.38
Operating Expenses Totals $24,006,075.00 $2,880,967.94 $5,814,284.95 $18,191,790.05 24%$22,078,135.84
Nonoperating Expenses
Debt Service - Net 2,778,050.00 .00 .00 2,778,050.00 0 .00
Interest expense 655,000.00 218,236.98 151,631.45 503,368.55 23 863,205.60
Other expense 754,600.00 13,853.56 20,538.71 734,061.29 3 701,937.93
Nonoperating Expenses Totals $4,187,650.00 $232,090.54 $172,170.16 $4,015,479.84 4%$1,565,143.53
Capital Outlay Expenditures 12,855,308.00 600,925.57 1,116,934.11 11,738,373.89 9 .00
Fund 10 - Sewer Fund Totals
REVENUE TOTALS 26,111,100.00 522,704.71 4,676,640.35 21,434,459.65 18%25,542,082.53
EXPENSE TOTALS 41,049,033.00 3,713,984.05 7,103,389.22 33,945,643.78 17%23,643,279.37
Fund 10 - Sewer Fund Net Gain (Loss)($14,937,933.00)($3,191,279.34)($2,426,748.87)$12,511,184.13 16%$1,898,803.16
Page 1 of 3Run by Paul Hughes on 11/22/2021 13:39:04 PM
Income Statement
Through 09/30/21
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
3
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 20 - Water Fund
Operating Revenue
Charges for sales and services
Service charges 13,108,200.00 1,327,678.04 3,755,748.11 9,352,451.89 29 13,261,201.00
Connection and service fees 544,000.00 163,753.96 358,415.61 185,584.39 66 822,526.66
Other operating income 173,000.00 (4,834.25)46,143.07 126,856.93 27 83,972.94
Charges for sales and services Totals $13,825,200.00 $1,486,597.75 $4,160,306.79 $9,664,893.21 30%$14,167,700.60
Operating Revenue Totals $13,825,200.00 $1,486,597.75 $4,160,306.79 $9,664,893.21 30%$14,167,700.60
Non Operating Revenue
Tax revenue 1,504,000.00 14,169.70 14,169.70 1,489,830.30 1 687,341.01
Investment earnings 72,000.00 48,492.64 5,091.31 66,908.69 7 4,799.59
Aid from governmental agencies 1,104,375.00 .00 (154,924.72)1,259,299.72 (14)454,352.74
Other nonoperating income 319,625.00 51,260.78 57,184.25 262,440.75 18 223,976.80
Non Operating Revenue Totals $3,000,000.00 $113,923.12 ($78,479.46)$3,078,479.46 (3%)$1,370,470.14
Operating Expenses
Wages Full Time 4,835,750.00 653,112.30 1,223,740.25 3,612,009.75 25 4,223,728.49
Wages Part-Time 91,700.00 5,962.08 23,091.26 68,608.74 25 68,650.49
Benefits 2,651,200.00 172,956.78 507,752.12 2,143,447.88 19 2,818,777.23
Depreciation and amortization 4,226,000.00 377,583.55 1,132,750.27 3,093,249.73 27 4,332,579.36
Utilities 866,250.00 75,290.98 231,462.22 634,787.78 27 1,016,953.39
Repairs and maintenance 1,532,495.00 158,388.08 896,092.94 636,402.06 58 1,462,872.96
Other operating expenses 1,864,825.00 219,962.29 430,983.23 1,433,841.77 23 1,822,734.48
Operating Expenses Totals $16,068,220.00 $1,663,256.06 $4,445,872.29 $11,622,347.71 28%$15,746,296.40
Nonoperating Expenses
Debt Service - Net 785,250.00 .00 .00 785,250.00 0 .00
Interest expense 256,775.00 96,282.02 67,278.59 189,496.41 26 59,932.77
Other expense 40,200.00 17,962.08 20,583.68 19,616.32 51 57,603.40
Nonoperating Expenses Totals $1,082,225.00 $114,244.10 $87,862.27 $994,362.73 8%$117,536.17
Capital Outlay Expenditures 11,418,524.00 776,986.95 1,328,012.01 10,090,511.99 12 .00
Fund 20 - Water Fund Totals
REVENUE TOTALS 16,825,200.00 1,600,520.87 4,081,827.33 12,743,372.67 24%15,538,170.74
EXPENSE TOTALS 28,568,969.00 2,554,487.11 5,861,746.57 22,707,222.43 21%15,863,832.57
Fund 20 - Water Fund Net Gain (Loss)($11,743,769.00)($953,966.24)($1,779,919.24)$9,963,849.76 15%($325,661.83)
Fund Type Enterprise Funds Totals
REVENUE TOTALS 42,936,300.00 2,123,225.58 8,758,467.68 34,177,832.32 20%41,080,253.27
EXPENSE TOTALS 69,618,002.00 6,268,471.16 12,965,135.79 56,652,866.21 19%39,507,111.94
Page 2 of 3Run by Paul Hughes on 11/22/2021 13:39:04 PM
Income Statement
Through 09/30/21
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
4
Fund Category Proprietary Funds
Fund Type Enterprise Funds Net Gain (Loss)($26,681,702.00)($4,145,245.58)($4,206,668.11)$22,475,033.89 16%$1,573,141.33
Fund Category Proprietary Funds Totals
REVENUE TOTALS 42,936,300.00 2,123,225.58 8,758,467.68 34,177,832.32 20%41,080,253.27
EXPENSE TOTALS 69,618,002.00 6,268,471.16 12,965,135.79 56,652,866.21 19%39,507,111.94
Fund Category Proprietary Funds Net Gain (Loss)($26,681,702.00)($4,145,245.58)($4,206,668.11)$22,475,033.89 16%$1,573,141.33
Grand Totals
REVENUE TOTALS 42,936,300.00 2,123,225.58 8,758,467.68 34,177,832.32 20%41,080,253.27
EXPENSE TOTALS 69,618,002.00 6,268,471.16 12,965,135.79 56,652,866.21 19%39,507,111.94
Grand Total Net Gain (Loss)($26,681,702.00)($4,145,245.58)($4,206,668.11)$22,475,033.89 16%$1,573,141.33
Page 3 of 3Run by Paul Hughes on 11/22/2021 13:39:04 PM
Income Statement
Through 09/30/21
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification
5
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
ASSETS
Current Assets
Cash and Cash Equivalents 7,294,666.67 13,382,226.24 (6,087,559.57)(45.49)
Investments 940,441.62 1,595,380.44 (654,938.82)(41.05)
Accounts Receivable 2,329,754.46 1,775,920.42 553,834.04 31.19
Due From Governmental Agencies 72,449.98 641,844.29 (569,394.31)(88.71)
Property Tax Receivable 9,087,909.00 9,264,795.00 (176,886.00)(1.91)
Interest Receivable 74,971.91 87,409.47 (12,437.56)(14.23)
Other Current Assets 1,163,158.91 1,168,652.25 (5,493.34)(.47)
Current Assets Totals $20,963,352.55 $27,916,228.11 ($6,952,875.56)(24.91%)
Noncurrent Assets
Restricted Assets
Cash and Cash Equivalents 128,174.94 128,169.05 5.89 .00
Certificate of Deposit 165,000.00 165,000.00 .00 .00
Restricted Assets Totals $293,174.94 $293,169.05 $5.89 0.00%
Long-Term Accounts Receivable 768,205.08 779,408.56 (11,203.48)(1.44)
Due From Other Governmental Agencies 146,040.00 146,040.00 .00 .00
Investments 34,385,764.55 33,280,418.56 1,105,345.99 3.32
Capital Assets 218,925,693.38 221,410,959.59 (2,485,266.21)(1.12)
Construction in Progress 10,938,507.98 10,938,507.98 .00 .00
Noncurrent Assets Totals $265,457,385.93 $266,848,503.74 ($1,391,117.81)(0.52%)
Deferred Outflows of Resources
Refunding Loan Costs 124,637.09 131,009.69 (6,372.60)(4.86)
Changes in the Pension Liability 3,568,091.00 3,568,091.00 .00 .00
Deferred Outflows of Resources Totals $3,692,728.09 $3,699,100.69 ($6,372.60)(0.17%)
ASSETS TOTALS $290,113,466.57 $298,463,832.54 ($8,350,365.97)(2.80%)
LIABILITIES AND FUND EQUITY
LIABILITIES
Current Liabilities
Accounts Payable and Other Liabilities 2,727,385.01 4,428,073.56 (1,700,688.55)(38.41)
Unearned Revenue 59,819.00 241,705.00 (181,886.00)(75.25)
Accrued Expenses 857,264.80 1,400,232.04 (542,967.24)(38.78)
Accrued Interest Payable 290,775.05 330,679.99 (39,904.94)(12.07)
Compensated Absences 1,257,931.38 1,154,425.89 103,505.49 8.97
Long Term Liabilities - Current Portion 3,557,346.38 3,557,346.38 .00 .00
Current Liabilities Totals $8,750,521.62 $11,112,462.86 ($2,361,941.24)(21.25%)
Noncurrent Liabilities
Compensated Absences - Long Term Portion 2,297,654.91 2,230,360.29 67,294.62 3.02
Page 1 of 2Run by Paul Hughes on 11/22/2021 13:41:24 PM
Balance Sheet
Through 09/30/21
Consolidated Summary Listing
6
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
LIABILITIES AND FUND EQUITY
LIABILITIES
Noncurrent Liabilities
Long Term Liabilities - Long Term Portion 43,598,702.81 45,238,751.94 (1,640,049.13)(3.63)
Net Pension Liability 11,911,973.00 11,922,413.00 (10,440.00)(.09)
Noncurrent Liabilities Totals $57,808,330.72 $59,391,525.23 ($1,583,194.51)(2.67%)
Deferred Inflows of Resources
Unamortized Refunding Premium 895,946.10 917,622.21 (21,676.11)(2.36)
Property Tax Receivable 9,087,909.00 9,264,795.00 (176,886.00)(1.91)
Changes in Net Pension Liabilty 102,251.00 102,251.00 .00 .00
Deferred Inflows of Resources Totals $10,086,106.10 $10,284,668.21 ($198,562.11)(1.93%)
LIABILITIES TOTALS $76,644,958.44 $80,788,656.30 ($4,143,697.86)(5.13%)
FUND EQUITY
Restricted for capital asset purchases 114,413,544.99 114,413,544.99 .00 .00
Unrestricted 101,688,489.92 101,688,489.92 .00 .00
FUND EQUITY TOTALS Prior to Current Year Changes $216,102,034.91 $216,102,034.91 $0.00 0.00%
Prior Year Fund Equity Adjustment (1,573,141.33)
Fund Revenues (8,758,467.68)
Fund Expenses 12,965,135.79
FUND EQUITY TOTALS $213,468,508.13 $216,102,034.91 ($2,633,526.78)(1.22%)
LIABILITIES AND FUND EQUITY $290,113,466.57 $296,890,691.21 ($6,777,224.64)(2.28%)
Fund Type Enterprise Funds Totals $0.00 $1,573,141.33 ($1,573,141.33)(100.00%)
Fund Category Proprietary Funds Totals $0.00 $1,573,141.33 ($1,573,141.33)(100.00%)
Grand Totals $0.00 $1,573,141.33 ($1,573,141.33)(100.00%)
Page 2 of 2Run by Paul Hughes on 11/22/2021 13:41:24 PM
Balance Sheet
Through 09/30/21
Consolidated Summary Listing
7
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
Heidi Baugh, Purchasing Agent
MEETING DATE: December 2, 2021
ITEM – PROJECT NAME: Diamond Valley Ranch Facilities Emergency Repairs
REQUESTED BOARD ACTION: (1) Approve Final Change Order No. 1 for White Rock
Construction Inc., as a credit to the District in the amount of $12,272; (2) Approve
Closeout Agreement and Release of Claims; and (3) Authorize staff to file a Notice of
Completion with the Alpine County Clerk.
DISCUSSION: Change Order No. 1 addresses the final quantities completed by White
Rock Construction Inc., (WRC) on the Contract for the Diamond Valley Ranch Facilities
Emergency Repairs work. The Change Order reduces the Contract amount due to a
reduction in the linear feet of Wire-Backed, Reinforced Filter Fence to reflect what was
installed in comparison to the estimated amount included in the contract.
The Contact was initiated due to mud and debris flow following the Tamarack Fire that
blocked the Diamond Ditch. The Diamond Ditch is critical for discharging effluent water
from Harvey Place Reservoir to downstream ranchers. As a result of the rapid clearing
work completed by WRC, the District was able to resume discharging from Harvey
Place Reservoir and reach dead-pool by the end of the irrigation season.
WRC has completed the work under this Contract and District has approved all
components of the Contract work. Staff recommends approval of the Closeout
Agreement and Release of Claims, and the filing of the Notice of Completion with the
Alpine County Clerk.
SCHEDULE: Upon Board Approval
COSTS: <$12,272>
ACCOUNT NO: 10.34.6042/FIRE21.CONT
BUDGETED AMOUNT AVAILABLE: <$122,595>
ATTACHMENTS: Change Order; Closeout Agreement and Release of Claims; Notice of
Completion
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
8
1
CHANGE ORDER NUMBER 1
Project Diamond Valley Ranch Facilities Emergency Repairs
Contractor White Rock Construction, Inc.
Date 12/02/2021 PO #2022-00000245
The Contract Shall Be Changed As Follows:
A. Adjust contract amount to final quantities actually completed for Bid Item No. 5
for a credit to the District in the amount of $12,272.00.
TOTAL FOR ITEM A IS -$12,272.00
TOTAL FOR CHANGE ORDER NUMBER 1 IS <$12,272.00>
Dollar Amounts Contract Time
Original Contract $135,010.00 NA
Previous Change Orders $ 0 NA
Current Contract $135,010.00 NA
THIS CHANGE ORDER <$12,272.00> NA
New Contract Total $122,738.00 NA
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of
the change(s) described, unless specifically noted in individual description(s).
Date:____________________
Authorized By STPUD Board President
Date:_____________________
Accepted By Contractor
Date:_____________________
Reviewed By
9
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CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS (Agreement) is made in South
Lake Tahoe, California, this _____ day of November 2021 by and between the South Tahoe
Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and White Rock Construction
Inc., hereinafter referred to as "CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
1. The DISTRICT and CONTRACTOR entered into that agreement for Purchase Order
Nos. 2022-00000245, for DISTRICT project described as DIAMOND VALLEY RANCH
FACILITIES EMERGENCY REPAIRS on August 18, 2021 (“Contract”). The Contract
was amended through Change Order No. 1 by the parties, pertaining to Purchase Order
No. 2021-00000245.
2. CONTRACTOR and DISTRICT agree that the total adjusted Contract price is as follows:
Original Contract Price: $135,010.00
Adjusted Contract Price: $122,738.00
3. The DISTRICT and CONTRACTOR, by way of this Agreement fully closeout the
Contract.
4. That the undersigned, as the authorized representative of CONTRACTOR, and for each
of its successors, assigns and partners, for and in consideration of One Hundred
Twenty-Two Thousand Seven Hundred Thirty-eight Dollars and Zero Cents
($122,738.00), receipt of which is acknowledged, does release and forever discharge
the DISTRICT, and each of its successors, assigns, directors, officers, agents, servants,
volunteers and employees, from any and all rights, claims, causes of action, demands,
debts, obligations, liabilities, actions, damages, costs and expenses (including but not
limited to attorneys, paralegal and experts’ fees, costs and expenses) and other claims,
which may be asserted against DISTRICT by reason of any matter or thing which was
the subject matter of or basis for:
A. The performance of all terms and conditions of the Contract; and,
B. Change Order No. 1, as approved by the parties, pertaining to the Contract.
5. Nothing contained in this Agreement shall waive or alter the rights, privileges, and
powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR
and its surety(ies) in respect to any portions of the Contract Documents for the Contract.
6. The DISTRICT has received the following claims from the CONTRACTOR: None.
7. Upon execution of this Agreement, the DISTRICT agrees to promptly record a NOTICE
OF COMPLETION with the Alpine County Assessor-Recorder.
8. The current retention amount is: $ 2,278.50
Original Contract amount: $135,010.00
Total Change Order Amount: <$ 12,272.00>
Less: Amount Previously Paid:
(Request Nos. 1) $120,459.50
Retainage: $ 2,278.50
BALANCE: $ - 0 –
10
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The retainage will be released to the CONTRACTOR at the expiration of thirty (30)
calendar days after date of recording the NOTICE OF COMPLETION by Alpine County
Assessor-Recorder or when all stop notices have been released, whichever last occurs.
The release provided pursuant to this Agreement shall not apply to CONTRACTOR’S
right to the retention amount until and to the extent such amounts are received by
COTNRACTOR.
9. It is understood and agreed by CONTRACTOR that the facts with respect to which the
release provided pursuant to this Agreement is given may turn out to be other than or
different from the facts as now known or believed to be, and CONTRACTOR expressly
assumes the risk of the facts turning out to be different than they now appear, and
agrees that the release provided pursuant to this Agreement shall be, in all respects,
effective and not subject to termination or rescission by any such difference in fats and
CONTRACTOR expressly waives any and all rights it has or may have under California
Civil Code Section 1542, which provides as follows:
“A general release does not extend to claims which the creditor does not know
or suspect to exist in his favor at the time of executing the Release which if know
by him must have materially affected his settlement with the debtor.”
10. The release made by the CONTRACTOR is not to be construed as an admission or
admissions of liability and the CONTRACTOR denies any such liability. CONTRACTOR
agrees that it will forever refrain and forebear from commencing, instituting, or
prosecuting any lawsuit, action or other proceeding against the DISTRICT based on,
arising out of, or in any way connected with the subject matter of this release.
11. The CONTRACTOR releases the DISTRICT from all claims, including but not limited to
those of its Subcontractors for all delay and impact costs, if any.
12. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR
has not assigned or transferred or purported to assign or transfer to any person, firm,
corporation, association or entity any of the rights, claims, warranties, demands, debts,
obligations, liabilities, actions, causes or action, damages, costs, expenses and other
claims and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT,
its successors, assigns, directors, officers, agents, servants, volunteers and employees,
from and against, without limitation, any and all rights, claims, warranties, demands,
debts, obligations, liabilities, actions, causes of action, damages, costs, expenses and
other claims, including but not limited to attorneys’, paralegal and experts’ fees, costs
and expenses arising out of or connected with any such assignment or transfer or
purported assignment or transfer.
13. The parties acknowledge that they have been represented by counsel of their own
choice in connection with the preparation and execution of this Agreement. The parties
acknowledge and represent that they understand and voluntarily consent and agree to
each and every provision contained in this Agreement.
14. The parties further acknowledge and represent that no promise, inducement, or
agreement, not expressed in this Agreement, have been made and that this Agreement
contains the entire agreement among the parties and that the terms of the Agreement
are contractual and not a mere recital.
15. The persons executing this Agreement represent and warrant to the other party that the
execution and performance of the terms of this Agreement have been duly authorized by
11
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Recording Requested By:
Heidi Baugh, Purchasing Agent
After Recording Return Document To:
South Tahoe Public Utility District
Attn: Heidi Baugh, Purchasing Agent
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
_________________________________________________________________________________________
NOTICE OF COMPLETION
Diamond Valley Ranch Facilities Emergency Repairs
__________________________________________________________________________________________
__________________________________________________________________________________________
Exempt from fee per Government Code Sections: 27383 and 27388.1(2)(D).
13
RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Heidi Baugh, Purchasing Agent
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: 01-200-016 NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,”
or “lessee.”
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with
the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property
was transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on 08/31/2021.
8. The work of improvement completed is described as follows: Diamond Valley Ranch Facilities
Emergency Repairs.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is White Rock
Construction Inc.
10. The street address of said property is: No street address, Markleeville, Alpine County, CA.
11. The property on which said work of improvement was completed is Alpine County, State of California,
and is described as follows:
As shown in Exhibit “A” attached hereto and made a part hereof and commonly known as part of the
Diamond Valley Ranch, 2595 Diamond Valley Road, Markleeville, 96120.
DATE: DECEMBER 2, 2021 SIGNATURE OF OWNER OR AGENT OF OWNER
KELLY SHEEHAN, Board President for SOUTH TAHOE PUBLIC
VERIFICATION FOR INDIVIDUAL OWNER: UTILITY DISTRICT
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid
interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents
thereof, and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and
understand the contents thereof, and that the facts stated therein are true and correct.
South Tahoe Public Utility District
12/2/2021 at South Lake Tahoe, El Dorado Co., California By:
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
KELLY SHEEHAN, BOARD PRESIDENT 14
EXHIBIT “A” Notice of Completion
DIAMOND VALLEY RANCH FACILITIES EMERGENCY REPAIRS
The site of work was at the District’s Diamond Valley Ranch water reuse facility
in Alpine County, California.
The work consisted of cleanup of rock, sediment, and debris from the Diamond
Ditch and adjacent slope, installation of wire-backed reinforced filter fence and
filter fabric on existing fence, replacement of 50 SF of concrete ditch liner; and
installation of wheel block check dams.
/ / /
/ / /
/ / /
Notice of Completion
DIAMOND VALLEY RANCH FACILITIES EMERGENCY REPAIRS
EXHIBIT “A”
15
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of California, and
executed by Board President, Kelly Sheehan.
Date Approved: ____________________________
Certified by: _______________________________
Melonie Guttry, Clerk of the Board
16
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: December 2, 2021
ITEM – PROJECT NAME: Resolution for California Department of Water Resources
2021 Urban and Multibenefit Drought Relief Grant Program
REQUESTED BOARD ACTION: Adopt the Department of Water Resources Drought Relief
Grant Program Resolution No. 3200-21 approving grant funding for the Water Loss Data
System Implementation Project and the Water Use Efficiency Program.
DISCUSSION: District staff is requesting approval to submit a grant application to the
Department of Water Resources 2021 Urban and Multibenefit Drought Relief Grant
Program for the Water Loss Data System Implementation Project and the Water Use
Efficiency Program. The grant request is $2,000,000 with a $713,713 match. The attached
Resolution is a requirement of the funding application.
SCHEDULE: Upon Board Approval
COSTS: Match costs are associated with this item (comprised of in-kind staff costs so
there is no effect on the budget)
BUDGETED AMOUNT AVAILABLE: NA
ATTACHMENTS: Resolution No. 3200-21
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
17
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RESOLUTION NO. 3200-21
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND
EXECUTION FOR THE WATER LOSS DATA SYSTEM IMPLEMENTATION
AND THE WATER USE EFFICIENCY PROJECTS
WHEREAS, South Tahoe Public Utility District proposes to implement a Water Loss
Data System Implementation and Water Use Efficiency Project;
WHEREAS, South Tahoe Public Utility District has the legal authority and is
authorized to enter into a funding agreement with the State of California; and
WHEREAS, South Tahoe Public Utility District intends to apply for grant funding
from the California Department of Water Resources for the Water Loss Data System
Implementation and Water Use Efficiency Projects;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the South Tahoe
Public Utility District as follows: 1. That pursuant and subject to all of the terms and provisions of Budget Act of
2021 (Stats. 2021, ch. 240, § 80), the South Tahoe Public Utility District General
Manager, Chief Financial Officer, or their designee is hereby authorized and
directed to prepare and file an application for funding with the Department of
Water Resources and take such other actions necessary or appropriate to
obtain grant funding. 2. The South Tahoe Public Utility District General Manager, Chief Financial
Officer, or their designee is hereby authorized and directed to execute
the funding agreement with the Department of Water Resources and any
amendments thereto. 3. The South Tahoe Public Utility District General Manager, Chief Financial Officer,
or their designee is hereby authorized and directed to submit any required
documents, invoices, and reports required to obtain grant funding.
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3200-21 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 2nd
day of December, 2021, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3200-21
Page 2
December 2, 2021
19
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 18, 2021
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Sheehan, Directors Romsos, Peterson, Exline
Absent: Director Cefalu
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Greg Dupree, Chris Skelly, Bren Borley,
Susan Rasmussen, Brian Bartlett, Debbie Henderson, Shelly Thomsen, Jessica Henderson, Cuz Cullen,
Julie Ryan, Tim Bledsoe
Guests: Justin Williams, Mann Urrutia, Nelson CPA’s & Associates, LLP
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Attorney Kvistad reported that proposed Agenda Item 7c is to appoint an alternate voting delegate
on behalf of the District for the Association of California Water Agencies (ACWA). The District’s
delegate to ACWA, Director Peterson, is not available to vote at the upcoming ACWA meeting on
December 1. This item came to District staff’s attention after the Agenda was posted and cannot
wait for the District’s next Board of Director’s meeting.
Moved Peterson/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline Yes
to add Action Item 7c – Designate an Alternate Voting Delegate to the Association of California
Water Agencies to the Agenda.
CONSENT CALENDAR:
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline Yes
to approve the Consent Calendar as presented.
a. WATER METERS AND PARTS
(James Cullen, Inspection Supervisor)
20
REGULAR BOARD MEETING MINUTES November 18, 2021 PAGE – 2
1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole
source purchase of standardized supplies; and, 2) Authorized the purchase of meters from
Western Nevada Supply in the amount of $101,030.25 including tax and freight.
b. 2021 ASPHALT PATCHING SERVICES CONTRACT NO. 2 (Chris Stanley, Field Operations Manager and Heidi Baugh, Purchasing Agent)
Approved Change Order No. 1 to terminate the Asphalt Patching Services Contract No. 2 with
Always Paving, Inc., at no cost to the District.
c. REGULAR BOARD MEETING MINUTES: November 4, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 4, 2021, Minutes
PRESENTATION
Justin Williams of Mann, Urrutia, Nelson, CPA’s & Associates, LLP, provided a PowerPoint presentation
regarding the District’s 2021 Fiscal Year Financial Audit process. He reported that the Audit is clean
and unmodified which is the best result for an audit. President Sheehan expressed appreciation to
the Finance staff on behalf of the Board.
ITEMS FOR BOARD ACTION
a. Keller-Heavenly Water System Improvements Project, Phase 3 (Trevor Coolidge, Senior Engineer) – Julie
Ryan provided details regarding the Keller-Heavenly Water System Improvements Project,
Phase 3.
Moved Peterson/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to 1) Approve Farr West Engineering’s Proposal for Design Modifications, Keller Booster Pump
Station Improvements Design, Lookout Tank Access Road Design, and Keller-Heavenly Water
System Improvements Project Phase 3 Bidding and Construction Management Services; and 2)
Authorize the General Manager to execute Task Order No. 10B in an amount not to exceed
$120,508.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to approve Payment of Claims in the amount of $1,018,790.86.
c. Approve an Alternate Voting Delegate to the Association of California Water Agencies (Attorney
Kvistad) – Attorney Kvistad reported that Director Peterson will be unavailable to vote at the
ACWA meeting and that an alternate needs to be appointed to ACWA for their upcoming
meeting. Director Peterson’s recommendation is to assign the General Manager to vote in his
absence, which must be completed by November 29, 2021.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to approve a Resolution to appoint the District’s General Manager, John Theil, as the ACWA
voting alternate and direct staff to prepare such Resolution.
21
REGULAR BOARD MEETING MINUTES November 18, 2021 PAGE – 3
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos provided details regarding the Operations Committee Meeting held on Monday,
November 15, 2021 and Julie Ryan and Paul Hughes addressed questions from the Board.
BOARD MEMBER REPORTS:
President Sheehan reported that she represented the Board at the Employee Communications
Committee Meeting on Wednesday, November 17, 2021.
EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson provided a report regarding the El Dorado Water Agency meeting on
November 9, 2021.
STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided a PowerPoint presentation regarding the District’s Water Conservation
Program and addressed questions from the Board.
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• Provided a COVID-19 update, with no employees out due to illness or exposure. The District has
been waiting on Cal OSHA to present vaccine mandate information, which may or may not
be coming as these mandates are being suspended due to a Federal Court stay.
• Provided an update regarding the Tahoe Water Partnership and Tahoe Fuels Team coalition.
Director Exline expressed interest in future efforts for biofuels.
BREAK AND ADJOURN TO CLOSED SESSION: 3:00 p.m.
RECONVENE TO OPEN SESSION: 3:25 p.m.
a. Pursuant to Government Code Section 54957, consultation with South Tahoe Public Utility
District Information Technology Manager, Chris Skelly
No reportable Board Action
ADJOURNMENT: 3:26 p.m.
_______________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
__________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
22
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: December 2, 2021
ITEM – PROJECT NAME: District Dental Program
REQUESTED BOARD ACTION: (1) Approve changing the District’s self-insured Dental
Program’s Third-Party Administrator to Ameritas effective January 1, 2022; (2) Approve
plan funding level; and, (3) Approve 2022 COBRA Dental Rates.
DISCUSSION: The District has been self-insured for its dental plan with CDS Group Health
since 2010. Effective January 1, 2021, CDS Group Health rebranded to Prominence
Administrative Services. One of the goals of our agency is to provide high quality
employee benefits programs. Since the rebranding to Prominence Administrative
Services, the level of service has decreased significantly. The turnaround time for
processing of claims has increased, there has been a dramatic increase in the number
of claims processed inaccurately, and the customer service levels have declined.
District staff requested that our benefits consultant, Deborah Babineau, of BB&H Benefits
Designs Inc., go to market to determine if there were any other dental benefit
administrators that could closely match the District’s current plan.
A proposal from Ameritas was received and their program was presented to District
staff virtually. Ameritas can administer a similar self-insured dental program to the
District’s current plan, at a lower administrative cost of $4.75 per employee, per month,
with performance guarantees. The administrative cost through Prominence is $5.50 per
employee. District staff also reviewed the fully insured Delta Dental Plan offered through
the ACWA-JPIA. A fully insured plan has limited flexibility whereas in a self-insured plan
the employer has more control over the plan. The cost of the Delta Dental Plan was
similar to the cost of funding the self-insured plan through Ameritas.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
23
Liz Kauffman
Page 2
December 2, 2021
SCHEDULE: December 3, 2021, notify Ameritas of new plan implementation; Notify
Finance of 2022 rates.
COSTS: $4.75 per employee, per month
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
24
PAYMENT OF CLAIMS
Payroll 11/16/21 537,526.69
Total Payroll 537,526.69
Prominence - health care payments 18,237.08
Total Vendor EFT 18,237.08
Accounts Payable Checks-Sewer Fund 1,274,491.58
Accounts Payable Checks-Water Fund 648,268.75
Total Accounts Payable Checks 1,922,760.33
Utility Management Refunds 13,805.57
Total Utility Management Checks 13,805.57
Grand Total 2,492,329.67
Payroll EFTs & Checks 11/16/2021 Addt'l Payroll
EFT CA Employment Taxes & W/H 24,088.11 0.00
EFT Federal Employment Taxes & W/H 110,621.80 0.00
EFT CalPERS Contributions 80,633.05 0.00
EFT Empower Retirement-Deferred Comp 24,155.56 0.00
EFT Stationary Engineers Union Dues 2,837.26 0.00
EFT CDHP Health Savings (HSA)4,247.75 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 21.00 0.00
EFT Employee Direct Deposits 290,530.78 0.00
CHK Employee Garnishments 391.38 0.00
CHK Employee Paychecks 0.00 0.00
Total 537,526.69 0.00
FOR APPROVAL
December 2, 2021
25
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42363 - A-1 CHEMICAL INC
7018466 Janitorial Supplies Inventory Paid by Check #108050 11/05/2021 12/02/2021 11/30/2021 12/02/2021 265.52
Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $265.52
Vendor 43721 - ACWA/JPIA
0676827 ACWA Medical/Vision Insurance
Payable
Paid by Check #108051 11/02/2021 12/02/2021 12/31/2021 12/02/2021 234,553.25
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $234,553.25
Vendor 49714 - HERBERT AGUIRRE
D1 2021 Dues - Memberships -
Certification
Paid by Check #108052 11/15/2021 12/02/2021 11/30/2021 12/02/2021 50.00
Vendor 49714 - HERBERT AGUIRRE Totals Invoices 1 $50.00
Vendor 43949 - ALPEN SIERRA COFFEE
220579 Office Supply Issues Paid by Check #108053 11/09/2021 12/02/2021 11/30/2021 12/02/2021 91.00
220580 Office Supply Issues Paid by Check #108053 11/09/2021 12/02/2021 11/30/2021 12/02/2021 46.50
220717 Office Supply Issues Paid by Check #108053 11/16/2021 12/02/2021 11/30/2021 12/02/2021 91.00
220718 Office Supply Issues Paid by Check #108053 11/16/2021 12/02/2021 11/30/2021 12/02/2021 46.50
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $275.00
Vendor 48601 - ALPINE SMITH INC
26715 Small Tools Paid by Check #108054 10/26/2021 12/02/2021 11/30/2021 12/02/2021 158.56
Vendor 48601 - ALPINE SMITH INC Totals Invoices 1 $158.56
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1LN6-JCPL-79KG Shop Supplies Paid by Check #108055 10/31/2021 12/02/2021 11/30/2021 12/02/2021 20.53
177N-GYHV-CQQV Small Tools Paid by Check #108055 11/02/2021 12/02/2021 11/30/2021 12/02/2021 209.97
1Y96-D1FW-3L3P Office Supplies Paid by Check #108055 11/08/2021 12/02/2021 11/30/2021 12/02/2021 173.96
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 3 $404.46
Vendor 44580 - ARAMARK UNIFORM SERVICES
259000040959 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 76.49
259000040967 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 87.19
259000040980 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 87.78
259000040993 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 108.45
259000041001 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 50.36
259000041009 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 18.05
259000041012 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 4.49
259000041029 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 101.03
259000041037 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 19.23
259000041045 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 8.36
259000041050 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 13.34
259000041057 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 15.14
Run by Gregory Dupree on 11/23/2021 10:33:50 AM Page 1 of 10
Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
26
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
259000041064 Uniform Payable Paid by Check #108056 11/09/2021 12/02/2021 11/30/2021 12/02/2021 17.98
259000044692 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 76.49
259000044698 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 87.19
259000044703 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 87.78
259000044711 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 108.45
259000044715 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 50.36
259000044719 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 18.05
259000044723 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 4.49
259000044730 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 101.03
259000044733 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 19.23
259000044737 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 8.36
259000044741 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 13.34
259000044745 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 15.14
259000044750 Uniform Payable Paid by Check #108057 11/16/2021 12/02/2021 11/30/2021 12/02/2021 17.98
Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 26 $1,215.78
Vendor 45202 - AT&T MOBILITY
NOVEMBER2021-2 TELEPHONE Paid by Check #108058 11/02/2021 12/02/2021 11/30/2021 12/02/2021 735.74
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $735.74
Vendor 48000 - AT&T/CALNET 3
NOVEMBER2021-2 TELEPHONE Paid by Check #108059 11/15/2021 12/02/2021 11/30/2021 12/02/2021 170.91
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $170.91
Vendor 49702 - B&T SALES AND SERVICE INC
32216 Service Contracts Paid by Check #108060 10/22/2021 12/02/2021 11/30/2021 12/02/2021 1,264.29
Vendor 49702 - B&T SALES AND SERVICE INC Totals Invoices 1 $1,264.29
Vendor 48926 - BRIAN BARTLETT
110321 Travel - Meetings - Education Paid by Check #108061 11/03/2021 12/02/2021 11/30/2021 12/02/2021 87.37
Vendor 48926 - BRIAN BARTLETT Totals Invoices 1 $87.37
Vendor 49419 - BEND GENETICS LLC
ST2113 Monitoring Paid by Check #108062 11/10/2021 12/02/2021 11/30/2021 12/02/2021 225.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 1 $225.00
Vendor 45009 - BENTLY AGROWDYNAMICS
207252 Biosolid Disposal Costs Paid by Check #108063 11/11/2021 12/02/2021 11/30/2021 12/02/2021 1,428.15
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $1,428.15
Vendor 48291 - BEST BEST & KRIEGER LLP
919760 Personnel Legal Paid by Check #108064 11/09/2021 12/02/2021 11/30/2021 12/02/2021 2,020.20
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $2,020.20
Run by Gregory Dupree on 11/23/2021 10:33:50 AM Page 2 of 10
Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
27
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
11895 Contractual Services Paid by Check #108065 11/05/2021 12/02/2021 11/30/2021 12/02/2021 687.40
11896 Contractual Services Paid by Check #108065 11/05/2021 12/02/2021 11/30/2021 12/02/2021 311.64
11955 Contractual Services Paid by Check #108065 11/12/2021 12/02/2021 11/30/2021 12/02/2021 704.59
11956 Contractual Services Paid by Check #108065 11/12/2021 12/02/2021 11/30/2021 12/02/2021 311.64
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 4 $2,015.27
Vendor 42978 - BROWNSTEIN HYATT
865899 Legal Services October 2021 Paid by EFT #48 11/09/2021 12/02/2021 11/30/2021 12/02/2021 71,224.00
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $71,224.00
Vendor 49574 - CALIFORNIA RETAIL MANAGEMENT
10-2021 Diesel Expense Paid by Check #108066 11/10/2021 12/02/2021 11/30/2021 12/02/2021 100.25
Vendor 49574 - CALIFORNIA RETAIL MANAGEMENT Totals Invoices 1 $100.25
Vendor 13230 - CAROLLO ENGINEERS
FB16427 Secondary Clarifier #3 Rehab Paid by Check #108067 11/08/2021 12/02/2021 11/30/2021 12/02/2021 3,242.25
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $3,242.25
Vendor 40176 - CASHMAN EQUIPMENT
INPS3445655 Automotive Paid by Check #108068 10/21/2021 12/02/2021 11/30/2021 12/02/2021 321.64
Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 1 $321.64
Vendor 42328 - CDW-G CORP
M307583 District Computer Supplies Paid by Check #108069 10/18/2021 12/02/2021 11/30/2021 12/02/2021 462.71
N148641 Computer Purchases Paid by Check #108069 11/04/2021 12/02/2021 11/30/2021 12/02/2021 1,791.66
Vendor 42328 - CDW-G CORP Totals Invoices 2 $2,254.37
Vendor 48406 - CHARTER COMMUNICATIONS
NOVEMBER2021 TELEPHONE Paid by Check #108070 11/13/2021 12/02/2021 11/30/2021 12/02/2021 134.98
Vendor 48406 - CHARTER COMMUNICATIONS Totals Invoices 1 $134.98
Vendor 48672 - CINTAS CORP
5083958724 Safety Equipment - Physicals Paid by Check #108071 11/12/2021 12/02/2021 11/30/2021 12/02/2021 779.25
Vendor 48672 - CINTAS CORP Totals Invoices 1 $779.25
Vendor 48654 - D&H BROADCASTING LLC
Oct 21 Stmt Public Relations Expense Paid by Check #108072 11/10/2021 12/02/2021 11/30/2021 12/02/2021 1,120.00
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT
L0674910480 09/30/21 UI Notice Paid by Check #108073 11/19/2021 12/02/2021 11/30/2021 12/02/2021 797.94
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT Totals Invoices 1 $797.94
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC
Run by Gregory Dupree on 11/23/2021 10:33:50 AM Page 3 of 10
Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
28
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
L0599561 Monitoring Paid by Check #108074 11/03/2021 12/02/2021 11/30/2021 12/02/2021 105.00
L0600682 Monitoring Paid by Check #108074 11/09/2021 12/02/2021 11/30/2021 12/02/2021 105.00
L0601704 Monitoring Paid by Check #108074 11/16/2021 12/02/2021 11/30/2021 12/02/2021 40.00
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC Totals Invoices 3 $250.00
Vendor 14890 - FEDEX
7-563-31655 Postage Expenses Paid by Check #108075 11/12/2021 12/02/2021 11/30/2021 12/02/2021 76.45
Vendor 14890 - FEDEX Totals Invoices 1 $76.45
Vendor 15000 - FISHER SCIENTIFIC
0055400 Laboratory Supplies Paid by Check #108076 08/24/2021 12/02/2021 11/30/2021 12/02/2021 57.59
0201377 Laboratory Supplies Paid by Check #108076 08/25/2021 12/02/2021 11/30/2021 12/02/2021 174.04
7654980 Laboratory Supplies Paid by Check #108076 10/05/2021 12/02/2021 11/30/2021 12/02/2021 57.59
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 3 $289.22
Vendor 48402 - FLYERS ENERGY LLC
21-411474 Luther Pass Pump Station Paid by Check #108077 10/22/2021 12/02/2021 11/30/2021 12/02/2021 7,974.76
21-412062 Luther Pass Pump Station Paid by Check #108077 10/25/2021 12/02/2021 11/30/2021 12/02/2021 4,032.15
21-412787 Luther Pass Pump Station Paid by Check #108077 10/26/2021 12/02/2021 11/30/2021 12/02/2021 11,308.12
21-413686 Gasoline & Diesel Fuel Inventory Paid by Check #108077 10/27/2021 12/02/2021 11/30/2021 12/02/2021 10,567.80
21-422545 Gasoline & Diesel Fuel Inventory Paid by Check #108077 11/10/2021 12/02/2021 11/30/2021 12/02/2021 8,173.25
21-426287 Gasoline & Diesel Fuel Inventory Paid by Check #108077 11/18/2021 12/02/2021 11/30/2021 12/02/2021 5,971.27
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 6 $48,027.35
Vendor 49458 - GEOTAB USA INC
IN288994 Service Contracts Paid by Check #108078 10/31/2021 12/02/2021 11/30/2021 12/02/2021 691.25
Vendor 49458 - GEOTAB USA INC Totals Invoices 1 $691.25
Vendor 15600 - GRAINGER
9107360647 Buildings Paid by Check #108079 11/02/2021 12/02/2021 11/30/2021 12/02/2021 860.80
9108036980 Biosolids Equipment - Building Paid by Check #108079 11/03/2021 12/02/2021 11/30/2021 12/02/2021 350.02
9108036998 Biosolids Equipment - Building Paid by Check #108079 11/03/2021 12/02/2021 11/30/2021 12/02/2021 175.01
9115743891 Automotive Paid by Check #108079 11/09/2021 12/02/2021 11/30/2021 12/02/2021 369.05
Vendor 15600 - GRAINGER Totals Invoices 4 $1,754.88
Vendor 43403 - GRANITE CONSTRUCTION CO
2134738 Pipe - Covers & Manholes Paid by Check #108080 11/10/2021 12/02/2021 11/30/2021 12/02/2021 6,747.42
Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $6,747.42
Vendor 48923 - MELONIE GUTTRY
111121 Travel - Meetings - Education Paid by Check #108081 11/11/2021 12/02/2021 11/30/2021 12/02/2021 160.22
Vendor 48923 - MELONIE GUTTRY Totals Invoices 1 $160.22
Vendor 49122 - HAEN CONSTRUCTORS
Run by Gregory Dupree on 11/23/2021 10:33:50 AM Page 4 of 10
Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
29
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
21-06A Rocky Point 1 Waterline Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 383,587.55
21-06AR Accrued Construction Retainage Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (19,179.38)
21-06B Cornelian Waterline Replacement Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 11,295.00
21-06BR Accrued Construction Retainage Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (564.75)
21-06C Pipe - Covers & Manholes Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 85,000.00
21-06CR Accrued Construction Retainage Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (4,250.00)
21-06D Misc Emergency Incident
Expenses
Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 40,000.00
21-06DR Accrued Construction Retainage Paid by Check #108082 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (2,000.00)
Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 8 $493,888.42
Vendor 48332 - HDR ENGINEERING INC
1200387970 Contractual Services Paid by Check #108083 11/05/2021 12/02/2021 11/30/2021 12/02/2021 4,120.00
Vendor 48332 - HDR ENGINEERING INC Totals Invoices 1 $4,120.00
Vendor 49083 - HEATCO INC
63388 Biosolids Equipment - Building Paid by Check #108084 11/02/2021 12/02/2021 11/30/2021 12/02/2021 3,092.04
Vendor 49083 - HEATCO INC Totals Invoices 1 $3,092.04
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
120583 Service Contracts Paid by Check #108085 10/31/2021 12/02/2021 11/30/2021 12/02/2021 675.54
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $675.54
Vendor 44414 - HOME DEPOT CREDIT SERVICES
8021025 Supplies Paid by Check #108086 11/10/2021 12/02/2021 11/30/2021 12/02/2021 213.13
Vendor 44414 - HOME DEPOT CREDIT SERVICES Totals Invoices 1 $213.13
Vendor 48056 - INFOSEND INC
201349 Printing & Postage Expenses Paid by Check #108087 10/29/2021 12/02/2021 11/30/2021 12/02/2021 10,367.02
Vendor 48056 - INFOSEND INC Totals Invoices 1 $10,367.02
Vendor 48140 - INTEGRITY LOCKSMITH
i32273 Buildings Paid by Check #108088 11/03/2021 12/02/2021 11/30/2021 12/02/2021 326.25
i32282 Buildings Paid by Check #108088 11/04/2021 12/02/2021 11/30/2021 12/02/2021 21.70
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 2 $347.95
Vendor 44110 - J&L PRO KLEEN INC
28980 Janitorial Services Paid by Check #108089 11/15/2021 12/02/2021 11/30/2021 12/02/2021 4,242.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,242.00
Vendor 48374 - JACK DOHENY SUPPLIES INC
145557 Infiltration & Inflow Paid by Check #108090 11/16/2021 12/02/2021 11/30/2021 12/02/2021 1,256.69
Vendor 48374 - JACK DOHENY SUPPLIES INC Totals Invoices 1 $1,256.69
Vendor 45135 - LES SCHWAB TIRE CENTER
Run by Gregory Dupree on 11/23/2021 10:33:50 AM Page 5 of 10
Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
30
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
66100393203 Automotive Paid by Check #108091 11/05/2021 12/02/2021 11/30/2021 12/02/2021 1,592.06
66100393347 Automotive Paid by Check #108091 11/06/2021 12/02/2021 11/30/2021 12/02/2021 77.36
Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 2 $1,669.42
Vendor 22550 - LIBERTY UTILITIES
NOVEMBER2021-2 ELECTRICITY Paid by Check #108092 11/15/2021 12/02/2021 11/30/2021 12/02/2021 106,831.72
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $106,831.72
Vendor 47903 - LINDE GAS & EQUIPMENT INC
67056388 Shop Supplies Paid by Check #108093 11/04/2021 12/02/2021 11/30/2021 12/02/2021 76.37
Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 1 $76.37
Vendor 49707 - STEVEN J MARSH
2609412-2 Clothes Washer Rebate Program Paid by Check #108094 11/19/2021 12/02/2021 11/30/2021 12/02/2021 200.00
Vendor 49707 - STEVEN J MARSH Totals Invoices 1 $200.00
Vendor 49486 - LARRY MCDONOUGH
42759 T2 2021 Dues - Memberships -
Certification
Paid by Check #108095 11/18/2021 12/02/2021 11/30/2021 12/02/2021 110.00
Vendor 49486 - LARRY MCDONOUGH Totals Invoices 1 $110.00
Vendor 49715 - MEGAN NICKLES
3385408 Clothes Washer Rebate Program Paid by Check #108096 11/06/2021 12/02/2021 11/30/2021 12/02/2021 200.00
Vendor 49715 - MEGAN NICKLES Totals Invoices 1 $200.00
Vendor 43796 - NORTHWEST HYD CONSULT INC
27356 Upper Truckee Marsh Adaptive
Management
Paid by Check #108097 11/09/2021 12/02/2021 11/30/2021 12/02/2021 1,917.16
Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $1,917.16
Vendor 48315 - O'REILLY AUTO PARTS
Oct 21 Stmt Automotive, Pump Stations &
Shop Supplies
Paid by Check #108098 10/28/2021 12/02/2021 11/30/2021 12/02/2021 540.21
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $540.21
Vendor 48306 - OUTSIDE INTEGRATED MEDIA LLC
29084 Public Relations Expense Paid by Check #108099 11/02/2021 12/02/2021 11/30/2021 12/02/2021 2,011.00
Vendor 48306 - OUTSIDE INTEGRATED MEDIA LLC Totals Invoices 1 $2,011.00
Vendor 49062 - JASON PAUL
06261506 Suspense Paid by Check #108100 11/10/2021 12/02/2021 11/30/2021 12/02/2021 888.84
Vendor 49062 - JASON PAUL Totals Invoices 1 $888.84
Vendor 20450 - PDM STEEL
467810-01 Secondary Equipment Paid by Check #108101 10/22/2021 12/02/2021 11/30/2021 12/02/2021 1,158.36
Run by Gregory Dupree on 11/23/2021 10:33:50 AM Page 6 of 10
Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
31
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 20450 - PDM STEEL Totals Invoices 1 $1,158.36
Vendor 48951 - JUSTIN PHILLIPS
37298 T2 2021 Dues - Memberships -
Certification
Paid by Check #108102 11/13/2021 12/02/2021 11/30/2021 12/02/2021 209.95
Vendor 48951 - JUSTIN PHILLIPS Totals Invoices 1 $209.95
Vendor 48591 - POTABLE DIVERS INC
21-922 Repair - Maintenance Water
Tanks
Paid by Check #108103 11/11/2021 12/02/2021 11/30/2021 12/02/2021 1,500.00
21-923 Repair - Maintenance Water
Tanks
Paid by Check #108103 11/11/2021 12/02/2021 11/30/2021 12/02/2021 1,500.00
21-924 Repair - Maintenance Water
Tanks
Paid by Check #108103 11/11/2021 12/02/2021 11/30/2021 12/02/2021 1,500.00
Vendor 48591 - POTABLE DIVERS INC Totals Invoices 3 $4,500.00
Vendor 41699 - PRO LEISURE
10848 Uniforms, Incentive & Recognition
Program
Paid by Check #108104 11/06/2021 12/02/2021 11/30/2021 12/02/2021 1,921.55
Vendor 41699 - PRO LEISURE Totals Invoices 1 $1,921.55
Vendor 48553 - RAUCH COMMUNICATION
Oct-2111 Contractual Services Paid by Check #108105 11/10/2021 12/02/2021 11/30/2021 12/02/2021 945.00
Vendor 48553 - RAUCH COMMUNICATION Totals Invoices 1 $945.00
Vendor 47803 - REDWOOD PRINTING
32195 Supplies Paid by Check #108106 11/12/2021 12/02/2021 11/30/2021 12/02/2021 190.50
Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $190.50
Vendor 49497 - REGULATORY INTELLIGENCE LLC
STPUD1121 Advisory Paid by Check #108107 11/03/2021 12/02/2021 11/30/2021 12/02/2021 1,253.17
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $1,253.17
Vendor 48727 - RESERVE ACCOUNT
Nov 2021 Postage prepaid Paid by Check #108108 11/21/2021 12/02/2021 11/30/2021 12/02/2021 1,500.00
Vendor 48727 - RESERVE ACCOUNT Totals Invoices 1 $1,500.00
Vendor 48930 - EDGAR RODRIGUEZ
1K4506431P482741 Travel - Meetings - Education Paid by Check #108109 11/01/2021 12/02/2021 11/30/2021 12/02/2021 375.00
Vendor 48930 - EDGAR RODRIGUEZ Totals Invoices 1 $375.00
Vendor 48873 - CAVIN ROSS
06261502 Suspense Paid by Check #108110 11/10/2021 12/02/2021 11/30/2021 12/02/2021 484.37
Vendor 48873 - CAVIN ROSS Totals Invoices 1 $484.37
Vendor 48659 - MARILYN SHEPARD
Run by Gregory Dupree on 11/23/2021 10:33:50 AM Page 7 of 10
Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
32
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
20210507STPUD Dues - Memberships -
Certification
Paid by Check #108111 07/02/2021 12/02/2021 11/30/2021 12/02/2021 7,200.00
Vendor 48659 - MARILYN SHEPARD Totals Invoices 1 $7,200.00
Vendor 49140 - SIERRA BUSINESS COUNCIL
Oct 2021 Contractual Services Paid by Check #108112 11/09/2021 12/02/2021 11/30/2021 12/02/2021 1,000.00
Vendor 49140 - SIERRA BUSINESS COUNCIL Totals Invoices 1 $1,000.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN276756 Monitoring Paid by Check #108113 11/11/2021 12/02/2021 11/30/2021 12/02/2021 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Vendor 45168 - SOUTHWEST GAS
NOVEMBER2021-2 NATURAL GAS Paid by Check #108114 11/15/2021 12/02/2021 11/30/2021 12/02/2021 160.50
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $160.50
Vendor 42489 - TAHOE MOUNTAIN NEWS
Nov 2021 Public Relations Expense Paid by Check #108115 11/01/2021 12/02/2021 11/30/2021 12/02/2021 170.00
Vendor 42489 - TAHOE MOUNTAIN NEWS Totals Invoices 1 $170.00
Vendor 48560 - TAHOE POOL SERVICE
91398 Repair - Maintenance Water
Tanks
Paid by Check #108116 11/15/2021 12/02/2021 11/30/2021 12/02/2021 45.68
Vendor 48560 - TAHOE POOL SERVICE Totals Invoices 1 $45.68
Vendor 48927 - TAHOE VALLEY LODGE
1036 Standby Accommodations Paid by Check #108117 10/31/2021 12/02/2021 11/30/2021 12/02/2021 2,250.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $2,250.00
Vendor 49420 - THATCHER COMPANY OF NEVADA INC
2021400100653 Hypochlorite Paid by Check #108118 11/02/2021 12/02/2021 11/30/2021 12/02/2021 3,224.30
Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 1 $3,224.30
Vendor 49343 - THE UNION
IN3512 Public Relations Expense Paid by Check #108119 10/31/2021 12/02/2021 11/30/2021 12/02/2021 578.00
Vendor 49343 - THE UNION Totals Invoices 1 $578.00
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC
20-14A LPPS Valve and Pipe
Improvements
Paid by Check #108120 11/01/2021 12/02/2021 11/30/2021 12/02/2021 5,775.10
20-14AR Accrued Construction Retainage Paid by Check #108120 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (577.50)
20-14B Luther Pass PS Tanks Rehab Paid by Check #108120 11/01/2021 12/02/2021 11/30/2021 12/02/2021 44,165.81
20-14BR Accrued Construction Retainage Paid by Check #108120 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (4,416.59)
21-09A Secondary Clarifier #3 Rehab Paid by Check #108120 11/01/2021 12/02/2021 11/30/2021 12/02/2021 225,149.00
21-09AR Accrued Construction Retainage Paid by Check #108120 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (22,514.90)
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Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
33
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC Totals Invoices 6 $247,580.92
Vendor 47973 - US BANK CORPORATE
ARCE1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 479.39
ASCHENBACH1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 2,262.35
BARTLETTB1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 364.52
BARTLETTC1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 1,463.99
BAUGH1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 232.24
BLEDSOE1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 1,100.40
CASWELL1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 587.00
COOLIDGE1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 241.00
GLAZE1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 967.51
GUTTRY1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 30.42
HENDERSON1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 972.36
HILTON1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 36.39
HUGHES1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 473.58
JONES1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 173.85
KAUFFMAN1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 2,859.58
KOSCIOLEK1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 148.60
RUTHERDALE1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 157.95
RYAN1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 217.41
SCHRAUBEN1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 161.60
SIANO1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 106.01
SKELLY1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 1,851.05
STANLEY1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 162.53
THIEL1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 121.52
THOMSEN1021 Oct 2021 Stmt Paid by Check #108121 10/22/2021 12/02/2021 11/30/2021 12/02/2021 (555.49)
Vendor 47973 - US BANK CORPORATE Totals Invoices 24 $14,615.76
Vendor 43718 - USA BLUE BOOK
781829 Shop Supplies Paid by Check #108122 11/04/2021 12/02/2021 11/30/2021 12/02/2021 435.87
Vendor 43718 - USA BLUE BOOK Totals Invoices 1 $435.87
Vendor 15155 - USDA FOREST SERVICE
BF041701AC034 Regulatory Operating Permits Paid by Check #108123 10/29/2021 12/02/2021 11/30/2021 12/02/2021 1,183.16
Vendor 15155 - USDA FOREST SERVICE Totals Invoices 1 $1,183.16
Vendor 49296 - VERIZON WIRELESS
NOVEMBER2021 TELEPHONE Paid by Check #108124 11/09/2021 12/02/2021 11/30/2021 12/02/2021 285.54
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $285.54
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC
21-05A Secondary Clarifier #1 Rehab Paid by Check #108125 11/01/2021 12/02/2021 11/30/2021 12/02/2021 13,627.00
21-05AR Accrued Construction Retainage Paid by Check #108125 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (1,362.70)
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Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
34
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
21-05B Secondary Clarifier #2 Rehab Paid by Check #108125 11/01/2021 12/02/2021 11/30/2021 12/02/2021 13,627.00
21-05BR Accrued Construction Retainage Paid by Check #108125 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (1,362.70)
21-05C Generator, Emergency Blower Paid by Check #108125 11/01/2021 12/02/2021 11/30/2021 12/02/2021 455,655.00
21-05CR Accrued Construction Retainage Paid by Check #108125 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (45,566.50)
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 6 $434,617.10
Vendor 25700 - WEDCO INC
725265 Buildings Paid by Check #108126 11/08/2021 12/02/2021 11/30/2021 12/02/2021 33.38
725510 Buildings Paid by Check #108126 11/09/2021 12/02/2021 11/30/2021 12/02/2021 135.14
725515 Buildings Paid by Check #108126 11/09/2021 12/02/2021 11/30/2021 12/02/2021 37.34
726345 Shop Supplies Paid by Check #108126 11/11/2021 12/02/2021 11/30/2021 12/02/2021 300.74
726346 Buildings Paid by Check #108126 11/11/2021 12/02/2021 11/30/2021 12/02/2021 236.73
726347 Buildings Paid by Check #108126 11/11/2021 12/02/2021 11/30/2021 12/02/2021 40.27
Vendor 25700 - WEDCO INC Totals Invoices 6 $783.60
Vendor 25850 - WESTERN NEVADA SUPPLY
19043398 Saddles & Fittings Inventory Paid by Check #108127 11/08/2021 12/02/2021 11/30/2021 12/02/2021 2,273.41
19043560 Valves Elbows Ts Flanges
Inventory
Paid by Check #108127 11/08/2021 12/02/2021 11/30/2021 12/02/2021 4,702.36
19043562 Saddles & Fittings Inventory Paid by Check #108127 11/08/2021 12/02/2021 11/30/2021 12/02/2021 1,931.56
39046883 Buildings Paid by Check #108127 11/09/2021 12/02/2021 11/30/2021 12/02/2021 36.84
19043560-1 Valves Elbows Ts Flanges
Inventory
Paid by Check #108127 11/15/2021 12/02/2021 11/30/2021 12/02/2021 3,310.79
19025830-2 Repair Clamps Inventory Paid by Check #108127 11/16/2021 12/02/2021 11/30/2021 12/02/2021 530.97
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 6 $12,785.93
Vendor 42323 - WHITE ROCK CONSTRUCTION
21-06A Keller Heavenly Water System
Improvement
Paid by Check #108128 11/01/2021 12/02/2021 11/30/2021 12/02/2021 78,790.00
21-06AR Accrued Construction Retainage Paid by Check #108128 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (3,939.50)
21-06B Misc Emergency Incident
Expenses
Paid by Check #108128 11/01/2021 12/02/2021 11/30/2021 12/02/2021 97,588.52
21-06BR Accrued Construction Retainage Paid by Check #108128 11/01/2021 12/02/2021 11/30/2021 12/02/2021 (4,879.43)
Vendor 42323 - WHITE ROCK CONSTRUCTION Totals Invoices 4 $167,559.59
Grand Totals Invoices 182 $1,922,760.33
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Payment of Claims
Payment Date Range 12/02/21 - 12/02/21
Report By Vendor - Invoice
Summary Listing
Gregg Excavating VOID chk #107996 $(7,500.00)
Gregg Excavating REISSUE chk #108129 $7,500.00
______________________________________________________
12/02/2021 POC Total $1,922,760.33
35
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: December 2, 2021
ITEM – PROJECT NAME: Public Employee Evaluation – General Manager
REQUESTED BOARD ACTION: Begin Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
36