20220106 District Board Agenda Packet January 06, 2022 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, January 6, 2022 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
The Payment of Claims was not available when this Agenda was published due to
weather related staffing issues. Payment of Claims will be distributed prior to the
January 6 Board Meeting.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
a. Committee Assignments
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO WATER AGENCY PURVEYOR REPORT
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
REGULAR BOARD MEETING AGENDA – January 6, 2022 PAGE – 2
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing
b. COVID-19 Update
c. Winter Storms
d. 2022 Goals
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
12/16/2021 – 2:00 p.m. Regular Board Meeting at the District
01/04/2022 – 3:30 p.m. System Efficiency and Sustainability Committee Meeting at the District
01/06/2022 – 1:15 p.m. Executive Committee Meeting at the District
Future Meetings/Events
01/06/2022 – 4:00 p.m. Ad-Hoc Workforce Housing Committee Meeting at the District
01/12/2022 – 10:00 a.m. El Dorado Water Agency Board Meeting in Placerville
01/17/2022 – Martin Luther King, Jr. Holiday - District Offices Closed
01/18/2022 – 3:30 p.m. Operations Committee Meeting at the District
01/20/2022 – 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
b. Pursuant to Government Code Section 54957 of the California Government Code, Closed
Session may be held regarding unrepresented public employee position – General
Manager.
14. ITEMS FOR BOARD ACTION – CONTINUED
a. General Manager Agreement for Professional Services (Liz Kauffman, Human Resources Director)
Approve the General Manager Agreement for Professional Services, between the South
Tahoe Public Utility District and John Thiel for the position of General Manager,
commencing January 6, 2022.
b. General Manager Salary (Liz Kauffman, Human Resources Director)
Approve the General Manager’s Salary for 2022-23 Contract year.
ADJOURNMENT (The next Regular Board Meeting is Thursday, January 20, 2022, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – January 6, 2022 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, January 6, 2022
ITEMS FOR CONSENT
a. RESOLUTION TO SUBMIT APPLICATION FOR WATERLINE UPGRADES & IMPROVEMENT PROJECT
CONSTRUCTION LOAN FROM STATE WATER RESOURCES CONTROL BOARD DRINKING WATER
STATE REVOLVING LOAND FUND
(Lynn Nolan, Grants Coordinator)
Adopt Resolution No. 3201-22 to Apply for Waterline Upgrades & Improvement Project
Construction Loan .
b. RESOLUTION TO SUBMIT APPLICATION FOR TAHOE/GLENWOOD WATERLINE UPGRADES PROJECT
CONSTRUCTION LOAN FROM STATE WATER RESOURCES CONTROL BOARD DRINKING WATER
STATE REVOLVING LOAN FUND
(Lynn Nolan, Grants Coordinator)
Adopt Resolution No.’s 3202-22, 3203-22 and 3204-22 to Apply for Tahoe/Glenwood Waterline
Upgrades Project Construction Loan.
c. 2021-2022 TANK COATING TOUCHUPS PROJECT
(Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent)
Approve Change Order No. 1 to Top Line Engineers, Inc., in the amount of $12,550.
d. REGULAR BOARD MEETING MINUTES: December 16, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve December 16, 2021, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: Resolution to submit Application for Waterline Upgrades &
Improvement Project Construction Loan from State Water Resources Control Board
Drinking Water State Revolving Loan Fund.
REQUESTED BOARD ACTION: Adopt Resolution No. 3201-22 to Apply for Waterline
Upgrades & Improvement Project Construction Loan.
DISCUSSION: District staff is preparing the submission of an application for a Drinking
Water State Revolving Loan with principle forgiveness not to exceed $12,000,000 for the
Waterline Upgrades & Improvement Project. The attached Resolution No. 3201-22,
Reimbursement Resolution, is a requirement of the application package.
SCHEDULE: To be determined
COSTS: N/A
ACCOUNT NO:
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No. 3201-22
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3201-22
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
REIMBURSEMENT RESOLUTION FOR THE WATERLINE UPGRADE & IMPROVEMENT PROJECT
WHEREAS, the South Tahoe Public Utility District (the "Agency") desires to finance
the costs of constructing and/or reconstructing certain public facilities and
improvements relating to its water and wastewater system, including certain treatment
facilities, pipelines and other infrastructure (the "Project"); and
WHEREAS, the Agency intends to finance the construction and/or
reconstruction of the Project or portions of the Project with moneys ("Project Funds")
provided by the State of California, acting by and through the State Water Resources
Control Board (State Water Board); and
WHEREAS, the State W ater Board may fund the Project Funds with proceeds from
the sale of obligations the interest upon which is excluded from gross income for federal
income tax purposes (the "Obligations"), and
WHEREAS, prior to either the issuance of the Obligations or the approval by the
State W ater Board of the Project Funds the Agency desires to incur certain capital
expenditures (the "Expenditures") with respect to the Project from available moneys of
the Agency; and
WHEREAS, the Agenc y has determined that those moneys to be advanced on
and after the date hereof to pay the Expenditures are available only for a temporary
period and it is necessary to reimburse the Agency for the Expenditures from the
proceeds of the Obligations
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS
FOLLOWS:
SECTION 1. The Agency hereby states its intention and reasonably expects
to reimburse Expenditures paid prior to the issuance of the Obligations or the
approval by the State W ater Board of the Project Funds.
SECTION 2. The reasonably expected maximum principal amount of the
Project Funds is $12,000,000.
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SECTION 3. This resolution is being adopted no later than 60 days after the date
on which the Agency will expend moneys for the portion of the Project costs to be
reimbursed with Project Funds.
SECTION 4. Each Agency expenditure will be of a type properly chargeable
to a capital account under general federal income tax principles.
SECTION 5. To the best of our knowledge, this Agency is not aware of the
previous adoption of official intents by the Agency that have been made as a matter
of course for the purpose of reimbursing expenditures and for which tax-exempt
obligations have not been issued.
SECTION 6. This Resolution is adopted as official intent of the Agency in order to
comply with Treasury Regulation §1.150-2 and any other regulations of the Internal
Revenue Service relating to the qualification for reimbursement of Project costs.
SECTION 7. All the recitals in this Resolution are true and correct and this
Agency so finds, determines and represents.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3201-22 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 6th
day of January, 2022, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3201-22
January 6, 2022
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: Resolutions to submit Application for Tahoe/Glenwood
Waterline Upgrades Project Construction Loan from State Water Resources Control
Board Drinking Water State Revolving Loan Fund.
REQUESTED BOARD ACTION: Adopt Resolution No.’s 3202-22, 3203-22 and 3204-22 to
Apply for Tahoe/Glenwood Waterline Upgrades Project Construction Loan.
DISCUSSION: District staff is preparing the submission of an application for a Drinking
Water State Revolving Loan with principle forgiveness not to exceed $8,000,000 for the
Tahoe/Glenwood Waterline Upgrades Project. The attached Resolutions: Authorizing
Resolution, Resolution No. 3202-22; Reimbursement Resolution, Resolution No. 3203-22;
and, Pledged Revenues and Fund(s) Resolution No. 3204-22 are a requirement of the
application package.
SCHEDULE: To be determined
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No.’s 3202-22, 3203-22, and 3204-22
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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RESOLUTION NO. 3202-22
AUTHORIZING RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FOR THE
TAHOE/GLENWOOD WATERLINE UPGRADES PROJECT
WHEREAS, a determination has been made to seek funding to implement a
drinking water improvement project,
THEREFORE, BE IT RESOLVED, BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE
PUBLIC UTILITY DISTRICT (the “Entity”), AS FOLLOWS:
The General Manager and/or the Chief Financial Officer or designee is hereby
authorized and directed to sign and file, for and on behalf of the Entity, a Financial
Assistance Application for a financing agreement from the State Water Resources
Control Board for the planning, design, and construction of the Tahoe/Glenwood
Waterline Upgrades Project (the “Project”).
This Authorized Representative, or his/her designee, is designated to provide the
assurances, certifications, and commitments required for the financial assistance
application, including executing a financial assistance agreement from the State Water
Resources Control Board and any amendments or changes thereto.
The Authorized Representative, or his/her designee, is designated to represent
the Entity in carrying out the Entity’s responsibilities under the financing agreement,
including certifying disbursement requests on behalf of the Entity and compliance with
applicable state and federal laws.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3202 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 6th
day of January, 2022, by the following vote:
AYES:
NOES:
ABSENT:
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_____________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3202-22
January 6, 2022
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RESOLUTION NO. 3203-22
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
REIMBURSEMENT RESOLUTION FOR THE
TAHOE/GLENWOOD WATERLINE UPGRADES PROJECT
WHEREAS, the South Tahoe Public Utility District (the "Agency") desires to
finance the costs of constructing and/or reconstructing certain public facilities and
improvements relating to its water and wastewater system, including certain
treatment facilities, pipelines and other infrastructure (the "Project"); and
WHEREAS, the Agency intends to finance the construction and/or
reconstruction of the Project or portions of the Project with moneys ("Project Funds")
provided by the State of California, acting by and through the State Water Resources
Control Board (State Water Board); and
WHEREAS, the State W ater Board may fund the Project Funds with proceeds from
the sale of obligations the interest upon which is excluded from gross income for
federal income tax purposes (the "Obligations"), and
WHEREAS, prior to either the issuance of the Obligations or the approval by the
State Water Board of the Project Funds the Agency desires to incur certain capital
expenditures (the "Expenditures") with respect to the Project from available moneys of
the Agency; and
WHEREAS, the Agenc y has determined that those moneys to be advanced on
and after the date hereof to pay the Expenditures are available only for a temporary
period and it is necessary to reimburse the Agency for the Expenditures from the
proceeds of the Obligations
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS
FOLLOWS:
SECTION 1. The Agency hereby states its intention and reasonably expects
to reimburse Expenditures paid prior to the issuance of the Obligations or the
approval by the State W ater Board of the Project Funds.
SECTION 2. The reasonably expected maximum principal amount of the
Project Funds is $8,000,000
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SECTION 3. This resolution is being adopted no later than 60 days after the date
on which the Agency will expend moneys for the portion of the Project costs to be
reimbursed with Project Funds.
SECTION 4. Each Agency expenditure will be of a type properly chargeable
to a capital account under general federal income tax principles.
SECTION 5. To the best of our knowledge, this Agency is not aware of the
previous adoption of official intents by the Agency that have been made as a matter
of course for the purpose of reimbursing expenditures and for which tax-exempt
obligations have not been issued.
SECTION 6. This resolution is adopted as official intent of the Agency in order to
comply with Treasury Regulation §1.150-2 and any other regulations of the Internal
Revenue Service relating to the qualification for reimbursement of Project costs.
SECTION 7. All the recitals in this Resolution are true and correct and this
Agency so finds, determines and represents.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3203-22 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 6th
day of January, 2022, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3203-22
January 6, 2022
Page 2
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RESOLUTION NO. 3204-22
PLEDGED REVENUES AND FUND(S) RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT (STPUD) FOR THE
TAHOE/GLENWOOD WATERLINE UPGRADES PROJECT
WHEREAS, the South Tahoe Public Utility District has adopted Drinking Water State
evolving Fund resolutions regarding intent, authority and procedure;
THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE
PUBLIC UTILITY DISTRICT (the “Entity”), AS FOLLOWS:
1. The Entity hereby dedicates and pledges Water Enterprise Fund/Water Service
Charge Net Revenues to payment of any and all Drinking Water State Revolving Fund
financing for the Tahoe/Glenwood Waterline Upgrades Project, referred to as the
“Project”.
2. The Tahoe/Glenwood Waterline Upgrades Project: Entity commits to collecting
such revenues and maintaining such fund(s) throughout the term of such financing and
until the Entity has satisfied its repayment obligation thereunder unless modification or
change is approved in writing by the State Water Resources Control Board.
3.So long as the financing agreement(s) are outstanding, the Entity’s pledge
hereunder shall constitute a lien in favor of the State Water Resources Control Board on
the foregoing fund(s) and revenue(s) without any further action necessary.
4.So long as the financing agreement(s) are outstanding, the Entity commits to
maintaining the fund(s) and revenue(s) at levels sufficient to meet its obligations under
the financing agreement(s).
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3204-22 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 6th
day of January, 2022, by the following vote:
AYES:
NOES:
ABSENT:
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_____________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3204-22
January 6, 2022
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BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
Heidi Baugh, Purchasing Agent
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: 2021-2022 Tank Coating Touchups Project
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Top Line Engineers, Inc., in
the amount of $12,550
DISCUSSION: This Project includes coating repairs on four water and two wastewater
tanks over the 2021 and 2022 seasons. The original intent was to complete three tanks
each season. However, delays from smoke impacts and the Caldor Fire evacuation
resulted in only the work at Angora Tank being completed in 2021. Top Line Engineers,
Inc., (Topline) has demobilized for the season but will return in April or May 2022 to
resume work on the remaining five tanks (one tank at a time).
The Contract was bid based on unit prices for work performed. Change Order No. 1
increases the Contract amount by $12,550 to account for actual work performed to
make the repairs at Angora Tank, bringing the total cost for repairs to Angora Tank to
$49,850. Staff recommends that the Board approve Change Order No. 1.
SCHEDULE: As soon as possible
COSTS: $12,550
ACCOUNT NO: 2030-7008
BUDGETED AMOUNT AVAILABLE: $9,954
ATTACHMENTS: Change Order No. 1
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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CHANGE ORDER NUMBER 1
Project 2021-22 Tanks Coating Touchups
Contractor Top Line Engineers, Inc.
Date 01/06/2022 PO #2022-00000222
The Contract Shall Be Changed As Follows:
A. Reduce contract amount to final quantities actually completed for Bid Item No. 2
(Angora Tank Spot Repairs) for a credit to the District in the amount of $120.00.
TOTAL FOR ITEM A IS <$120.00>.
B. Increase contract amount to final quantities completed for Bid Item No. 3 (Angora
Tank Large Repairs) by 234 square feet for an increase of $2,340.00.
TOTAL FOR ITEM B IS $2,340.00.
C. Increase contract amount to final quantities completed for Bid Item No. 4 (Angora
Tank Scaffolding) by 11 days for an increase of $3,080.00.
TOTAL FOR ITEM C IS $3,080.00
TOTAL FOR CHANGE ORDER NUMBER 1 IS A+B+C+D+E = $12,550.00
Dollar Amounts Contract Time
Original Contract $158,300.00 NA
Previous Change Orders $ 0 NA
Current Contract $158,300.00 NA
THIS CHANGE ORDER $ 12,550.00 NA
New Contract Total $170,850.00 NA
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of
the change(s) described, unless specifically noted in individual description(s).
Date: ____________________
Authorized By STPUD Board President
Date: _____________________
Accepted By Contractor
_ Date: _____________________
Reviewed By
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D. Increase contract amount to final quantities completed for Bid Item No. 5 (Angora
Tank Dehumidification) by 1 week for an increase of $4,250.00.
TOTAL FOR ITEM D IS $4,250.00.
E. Increase contract amount to final quantities completed for Bid Item No. 6 (Angora
Tank Sealing/Caulking) by 150 LF for an increase of $3,000.00
TOTAL FOR ITEM E IS $3,000.00.
TOTAL FOR CHANGE ORDER NUMBER 1 IS A+B+C+D+E = $12,550.00
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 16, 2021
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Bren Borley, Julie Ryan, Tim Bledsoe, Liz
Kauffman, Adrian Combs, Shelly Thomsen, Greg Dupree
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Peterson/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar as presented.
a. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES 2022 DUES
(John Thiel, General Manager)
Authorized 2022 California Association of Sanitation Agencies Membership Dues Renewal in
the amount of $17,100.
b. 2022 BOWERS WATERLINE REPLACEMENT PROJECT AND BIJOU 2/3 WATERLINE REPLACEMENT
PROJECT (Adrian Combes, Senior Engineer)
(1) Authorized staff to advertise for construction bids for the 2022 Bowers Waterline
Replacement Project; and, (2) Authorized staff to advertise for construction bids for the 2022
Bijou 2/3 Waterline Replacement Project.
c. TAHOE REGIONAL PLANNING AGENCY MITIGATION PAYMENT
(Debbie Henderson, Accounting Manager)
Authorized Payment to the Tahoe Regional Planning Agency in the amount of $42,678.54 for
5% mitigation fee on new sewer connections.
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REGULAR BOARD MEETING MINUTES December 16, 2021 PAGE – 2
d. REGULAR BOARD MEETING MINUTES: December 2, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 2, 2021, Minutes.
ITEMS FOR BOARD ACTION
a. San Bernardino Class 1 Bike Trail Project – Upper Truckee River Waterline Crossing (Adrian Combes,
Senior Engineer) – Adrian Combs provided details regarding the San Bernadino Class 1 Bike Trail
Project and addressed questions from the Board. John Thiel expressed that this project will
realize significant savings by working with the County.
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve and enter into a Construction and Funding Agreement with the County of El Dorado
to provide for installation of a replacement waterline in an amount not to exceed $654,500 .
b. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk)
Moved Cefalu/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to elected Kelly Sheehan as Board President for the 2022 calendar year.
c. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk)
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to elected Dave Peterson as Board Vice President for the 2022 calendar year.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve Payment of Claims in the amount of $1,108,125.10.
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Exline provided details regarding the Ad-Hoc Solar Committee Meeting on Tuesday,
December 14, 2021.
Director Peterson provided details regarding Operations Committee Meeting on Monday, December
13, 2021, and Director Romsos provided additional details regarding water quality.
Director Peterson reported the Executive Committee met just prior to the Board Meeting today at 1
p.m. to discuss the General Manager’s Employment Contract.
BOARD MEMBER REPORTS:
Director Peterson reported there was information on the social medial platform Nextdoor, regarding
a proposed Adopt-a-Hydrant Program. Shelly Thomsen reported she is working with a regional group
to create the campaign in relation to the “Take Care” program already in place.
Director Romsos reported he assisted with the District’s Five Days of STPUD Cheer and further
acknowledged District staff for doing such a great job with snow removal.
EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the December meeting was cancelled and the next meeting is
scheduled for January 12, 2022.
15
REGULAR BOARD MEETING MINUTES December 16, 2021 PAGE – 3
STAFF/ATTORNEY REPORTS:
None
GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• Provided a COVID-19 update with no District employees out for any reason related to COVID-
19. There is a new mask mandate issued by California Department of Public Health.
• Provided an update regarding Federal funding opportunities including potential Caldor Fire
and Tamarack Fire Federal Emergency Management Agency (FEMA) funds.
• The District has been busy with snow removal and power outages, running the generators at
the Wastewater Treatment Plant as well as Luther Pass on a full-time basis. He provided details
regarding surge protectors and standby power including that the District has been a safe
haven for staff who have been without power. In lieu of a Christmas Party this year, the District
has been participating in Five Days of STPUD Cheer and he acknowledged the staff involved
in the planning of the festivities.
BREAK AND ADJOURN TO CLOSED SESSION: 2:34 p.m.
RECONVENE TO OPEN SESSION: 3:35 p.m.
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
No reportable Board action
ADJOURNMENT: 3:36 p.m.
_______________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
16
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Debbie Henderson Accounting Manager
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: Payment of Claims
REQUESTED BOARD ACTION: Approve Payment of Claims
DISCUSSION: The Payment of Claims was not available when this Agenda was
published due to weather related staffing issues. Payment of Claims will be distributed
prior to the January 6 Board Meeting.
SCHEDULE: January 6, 2022
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Interoffice memo, Payment of Claims will be presented prior to and at
the Board Meeting
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
17
18
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: Public Employee Evaluation – General Manager
REQUESTED BOARD ACTION: Conduct Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
19
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: Public Employee Contract – General Manager
REQUESTED BOARD ACTION: Provide Staff Direction
DISCUSSION: Pursuant to Government Code Section 54957 of the California
Government Code, Closed Session may be held regarding unrepresented public
employee position – General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
20
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: General Manager Agreement for Professional Services
REQUESTED BOARD ACTION: Approve the General Manager Agreement for Professional
Services, between the South Tahoe Public Utility District and John Thiel for the position of
General Manager, commencing January 6, 2022.
DISCUSSION: The Executive Committee has negotiated the General Manager
Agreement for Professional Services, with John Thiel for the position of General Manager
of the District, commencing on January 6, 2022. The Executive Committee recommends
approval of the Agreement.
SCHEDULE: Contract start date January 6, 2022
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
21
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: January 6, 2022
ITEM – PROJECT NAME: General Manager Salary
REQUESTED BOARD ACTION: Approve the General Manager’s Salary for 2022-23
Contract year in the amount of $20,337.30 per month, $244,047.65 annually, effective
January 6, 2022, through January 4, 2023.
DISCUSSION: The Board met with John Thiel, General Manager, to conduct an annual
performance evaluation. The Contract for the General Manager provides eligibility for a
merit increase to the next step in the salary range on an annual basis, as approved by
the Board of Directors and based upon satisfactory performance.
The current Contract states the current salary will be paid through January 5, 2022. The
current salary for the General Manager is Step D of the Management Salary Schedule,
$19,368.86 per month, $232,426.33 annually. It is recommended that the General
Manager’s salary be increased to Step E of the Management Salary Schedule,
$20,337.30 per month, $244,047.65 annually, effective January 6, 2022, through January
4, 2023.
SCHEDULE: Listed above
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
22