01-06-2022SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President
Chris Cefalu, Director
BOARD MEMBERS
Shane Romsos, Director
Kelly Sheehan, President
Nick Exline, Director
John Thiel, General Mana er Paul Hu hes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 6, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Paul Hughes, Gary Kvistad, Melonie Guttry, Jason Glaze, Shelly Thomsen, Tim
Bledsoe, Mary Alsbury, Liz Kauffman, Heidi Baugh
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Peterson/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar as presented.
a.RESOLUTION TO SUBMIT APPLICATION FOR WATERLINE UPGRADES & IMPROVEMENT PROJECT
CONSTRUCTION LOAN FROM STATE WATER RESOURCES CONTROL BOARD DRINKING WATER
STATE REVOLVING LOAND FUND
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3201-22 to Apply for Waterline Upgrades & Improvement Project
Construction Loan.
b.RESOLUTION TO SUBMIT APPLICATION FOR TAHOE/GLENWOOD WATERLINE UPGRADES PROJECT
CONSTRUCTION LOAN FROM STATE WATER RESOURCES CONTROL BOARD DRINKING WATER
STATE REVOLVING LOAN FUND
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No.'s 3202-22, 3203-22 and 3204-22 to Apply for Tahoe/Glenwood
Waterline Upgrades Project Construction Loan.
c.2021-2022 TANK COATING TOUCHUPS PROJECT
(Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent)
Approved Change Order No. 1 to Top Line Engineers, Inc., in the amount of $12,550.
REGULAR BOARD MEETING MINUTES January 6, 2022
d.REGULAR BOARD MEETING MINUTES: December 16, 2021
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 16, 2021, Minutes.
ITEMS FOR BOARD ACTION
a.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
PAGE-2
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve Payment of Claims in the amount of $2,535,560.
STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
President Sheehan reported the 2022 committee appointments will remain the same except that the
Ad-Hoc Solar Committee will now be titled Solar and Community Power Committee and the El
Dorado Water Committee as well as ACWA/JPIA will fall under the Title Board Appointed
Representatives. The assignments for 2022 are as follows:
STANDING COMMITTEES (Requires noticing prior to meetings)
1)Executive Committee Sheehan/Peterson
2)Finance Committee -Sheehan/Cefalu
3)Water and Wastewater Operations Committee -Romsos/Peterson
4)System Efficiency and Sustainability Committee -Romsos/Exline
AD HOC COMMITTEES {Temporary in nature: no noticing requirements prior to meetings)
1)Lakeside Park Associates -Sheehan/Romsos
2)Workforce Housing -Romsos/Exline
3)Organizational Structure, Service and Efficiency -Sheehan/Cefalu
4)Solar and Community Power Committee -Romsos/Exline
LIAISONS (Provides representation upon request by Board President)
1)Alpine County -Romsos
2)ACW A ( Association of California Water Agencies) -Peterson
3)CASA (California Association of Sanitation Agencies) -Romsos
4)El Dorado County Oversight Board -Sheehan/Hughes Alternate
5)City and County Fire Departments -Cefalu
6)El Dorado County -Exline
7)City Council -Cefalu
BOARD APOINTED REPRESENTATIVES
1)El Dorado Water Agency -Peterson/Sheehan Alternate
2)ACWA/JPIA Board Representative -Peterson/Kauffman Alternate
Director Exline reported regarding the details from the System Efficiency and Sustainability
Committee that met on January 4, 2022, and expressed appreciation for staff efficiencies. Director
Romsos echoed appreciation for staff efficiencies and reported that several grants are expected to
be received by the District. John Thiel provided information regarding satellite leak detections at the
District and that the District is planning to expand this technology. Director Peterson reported the
Executive Committee met just prior to the Board Meeting to discuss the General Manager's
evaluation.
REGULAR BOARD MEETING MINUTES January 6, 2022 PAGE-3
BOARD MEMBER REPORTS:
Directors Peterson and Exline expressed their enthusiasm for the adopt a hydrant program.
Director Peterson suggested the District review the possibility of building staff housing to rent at the
Diamond Valley Ranch property. John Thiel suggested workforce housing could be an opportunity to
discuss this idea.
EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson reported the next meeting is January 12, 2022.
STAFF/ATTORNEY REPORTS:
None
GENERAL MANAGER REPORT:
John Thiel reported on several items:
•Provided a staffing update•Provided a COVID-19 update including eight employees out testing positive with COVID-19
and another eight out due to exposure. The District is tightening its COVID-19 procedures due
to this surge while awaiting state and federal directives.•Reported regarding the recent snowstorm challenges including snow removal, finding fuel for
generators and power outages. He expressed accolades to Jared Aschenbach for all his
efforts on the electrical front and the field crews in working through challenging weather
conditions. The Board congratulated all District staff on their efforts and efficiencies.•Reported he is beginning the process of developing 2022 goals for the General Manager,
which he will provide for discussion at the January 20 Board meeting.
BREAK AND ADJOURN TO CLOSED SESSION: 2:26 p.m.
RECONVENE TO OPEN SESSION: 2:38 p.m.
a.Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position -General
Manager.
No reportable Board Action
b.Pursuant to Government Code Section 54957 of the California Government Code, Closed
Session may be held regarding unrepresented public employee position -General Manager.
No reportable Board Action
RECONVENE TO OPEN SESSION: 2:40 p.m.
ITEMS FOR BOARD ACTION -CONTINUED
a.General Manager Agreement for Professional Services (Liz Kauffman, Human Resources Director) -
Liz Kauffman reported the Executive Committee met with the John Thiel and recommends
approval of the General Manager Contract for a three year contract commencing
January 6, 2022 through January 16, 2025, which includes a merit increase based on
satisfactory performance and an indemnity clause.
REGULAR BOARD MEETING MINUTES January 6, 2022 PAGE-4
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to approve the General Manager Agreement for Professional Services, between the South Tahoe Public Utility District and John Thiel for the position of General Manager, commencing January 6, 2022.
b.General Manager Salary (Liz Kauffman, Human Resources Director) -Liz Kauffman reported theBoard met with the General Manager to perform an annual performance evaluation and found that his performance has been exemplary, therefore recommending approval to the next step in the salary range.
Moved Peterson/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson
Yes/Exline Yes to approve the General Manager's Salary for 2022-23 Contract year in the amount of $20,337.30 per month or $244,047.65 annually effective January 6, 2022 through January 14, 2023.
___ Director Peterson noted that Unanimous Board supgort of the General Manager is impressive, powerful and positive. i1 /J..ADJOURNMENT: 2:43 p.m.
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----;J,A, JJ _ _ , � Kelly Sheehan, Board President
(If /f.J::;fffltL �South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board South Tahoe Public Utility District