04-05-2022'ter 1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager
Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 7, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: Vice President Peterson, Directors Cefalu, Romsos, Exline
Absent: President Sheehan
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Bren Borley, Lynn Nolan, Yesenia
Pacheco, No Bergsohn, Chris Stanley, Jessica Henderson, Adrian Combes, Buck McLelland, Brent
Goligoski, Shelly Thomsen, Tim Bledsoe, Cliff Bartlett, Heidi Baugh, Stephen Caswell
Guests: Jesse Garner, Firewise USA
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE:
Jess Garner expressed his appreciation to the District in partnering with the neighborhood of
Montgomery Estates to be Firewise, a National Fire Protection Association. Lynn Nolan introduced
Yesenia Pacheco, new Grants Coordinator for the District.
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Melonie Guttry announced that there is a correction to Action Item bb - Page 1 under Discussion,
the first sentence of the second paragraph which should read: Ten projects under construction
this year are Keller -Heavenly Improvements Phase 1, 2 and 3, Rocky 1 Pipeline and Pressure
Regulating Valve Replacement, Luther Pass Pump Station Improvements, Paloma Well
Rehabilitation, Bowers Waterline, Bijou 2/3 Waterline, Aeration System Emergency Power and
Secondary Clarifiers, Tahoe Keys Pump Station.
4. ADOPTION OF CONSENT CALENDAR:
Moved Cefalu Second Romsos Sheehan Absent Cefalu Yes Romsos Yes Peterson Yes Exline Yes
to approve the Consent Calendar as presented.
REGULAR BOARD MEETING MINUTES: April 7, 2022 PAGE -2
a. 2022 PURCHASE AND INSTALLATION OF FIRE HYDRANTS, VALVES, AND ACCESSORIES
(Buck McLelland, Underground Water Repair Supervisor)
Authorized staff to advertise for bids for the purchase of 37 fire hydrant assemblies, valves, and
accessories.
b. VIRTUAL BOARD MEETINGS RELATED TO ASSEMBLY BILL 361 DUE TO COVID-19 STATE OF
EMERGENCY PROCLAMATION (John Thiel, General Manager)
Approved Resolution No. 3211-22 allowing for South Tahoe Public Utility District to conduct
virtual public meetings for 30 days.
c. NOVEMBER 8, 2022, CONSOLIDATED DISTRICTS ELECTION
(Melonie Guttry, Executive Services Manager/Board Clerk)
Adopted Resolution No. 3212-22 for El Dorado County declaring an election to be held in its
jurisdiction, consolidated with other Districts requesting election services.
d. GENERATOR PURCHASE FOR KELLER BOOSTER STATION AND PALOMA WELL
(Cliff Bartlett, Fleet and Equipment Supervisor and Heidi Baugh, Purchasing Agent)
Authorized staff to purchase one MTU 150 Kw generator for Keller Booster Station and one 350
Kw generator for Paloma Well from Smith Power in the approximate amount of $173,400.
e. SEWER LINE SPOT REPAIR AND LATERAL ABANDONMENT SERVICES
(Richard Jones, Underground Sewer Repair Supervisor)
1) Awarded bid to the lowest responsive, responsible bidder, Robotic Sewer Solutions, Inc., in
the approximate amount of $150,450; and, 2) Authorized staff to allow for changes (size
estimates or repair site additions) in the Contract not to exceed an additional 10% of the
Contract price.
AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFERS NO.'S 1 AND 2
PROJECT
(Brent Goligoski, Associate Engineer)
(1) Approved Change Order No. 1 to Vinciguerra Construction, Inc., which has no effect on
the Contract Price or Contract Time; and, (2) Approved Change Order No. 2 to Vinciguerra
Construction, Inc., in the amount of $210,384.56.
g. REGULAR BOARD MEETING MINUTES: March 3 and March 17, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved March 3 and March 17, 2022, Minutes.
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSIONJACTION:
None
6. ITEMS FOR BOARD ACTION:
a. Pioneer Trail Waterline Improvements Project Intent to file California Environmental Quality
Act Notice of Determination (Adrian Combes, Senior Engineer) - Vice President Peterson opened
the Public Hearing at 2:06 p.m. to receive public comments regarding the Pioneer Trail
REGULAR BOARD MEETING MINUTES: April 7, 2022
PAGE - 3
Improvements Project. Adrian Combes provided details regarding the Pioneer Trail Waterline
Improvements Project and addressed questions from the Board. There were no public
comments received and Vice President Peterson closed the Public Hearing at 2:08 p.m.
Moved Cefalu Second Romsos Sheehan Absent Cefalu Yes Romsos Yes Peterson Yes Exline
Yes to Certify the Negative Declaration of Environmental Impact; and, Authorize the filing of a
Notice of Determination with the El Dorado County Clerk.
b. Bowers and Bijou 2/3 Waterline Replacement Projects (Julie Ryan, Engineering Department Manager
and Adrian Combes, Senior Engineer) — Adrian Combes provided details regarding Bowers and Bijou
2/3 Waterline Replacement Projects and addressed questions from the Board.
Moved Peterson/Second Cefalu/Sheehan Absent/Cefalu YeslRomsos Yes/Peterson Yes/Exline
Yes to (1) Approve the corrected proposed Scope of Work from Construction Materials
Engineers to provide construction inspection and materials testing services; and, (2) Authorize
the General Manager to execute Task Order No. 20 in the amount $230,232.
c. Water Year 2021 Annual Report (Ivo Bergsohn, Hydrogeologist) — Vice President Peterson called the
Public Hearing to order at 2:14 p.m. to receive public comments regarding the Water Year
2021 Annual Report. Ivo Bergsohn provided a PowerPoint Presentation for the Tahoe Valley
South Subbasin (6-005.01) Annual Report Water Year 2021 and addressed questions from the
Board. There were no public comments received and Vice President Peterson closed the
Public Hearing at 2:49 p.m.
Moved Romsos/Second Peterson/Sheehan Absent/Cefalu Yes/Romsos Yes/Peterson
Yes/Exline Yes to approve the 2021 Annual Report and authorize submitting to the California
Department of Water Resources.
d. Al Tahoe Well Rehabilitation and Al Tahoe/Bayview Emergency Power Project (Julie Ryan,
Engineering Department Manager and Ivo Bergsohn, Hydrogeologist) — Ivo Bergsohn provided details
regarding the Al Tahoe Well Rehabilitation and Al Tahoe/Bayview Emergency Power Project
and addressed questions from the Board.
Moved Romsos/Second Exline/Sheehan AbsentlCefalu YeslRomsos Yes/Peterson YeS/Exline
Yes to (1) approve the proposed Scope of Work from Kennedy Jenks to provide engineering
services for the Al Tahoe Well Rehabilitation and Al Tahoe /Bayview Emergency Power Project;
and, (2) Authorize the General Manager to execute Task Order No. 14 in the amount $231,659.
e. Wastewater Treatment Plant Secondary Clarifiers Upgrade Project Installment Sale Agreement
(Paul Hughes, Chief Financial officer) - Paul Hughes provided details regarding the Wastewater
Treatment Plant Secondary Clarifiers and Upgrade Project Installment Sale Agreement.
Moved Cefalu/Second Exline/Sheehan Absent/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to approve Resolution No. 3213-22, the Installment Sale Agreement Resolution of the Board
of Directors of the South Tahoe Public Utility District for the Wastewater Treatment Plant
Secondary Clarifiers Upgrade Project.
REGULAR BOARD MEETING MINUTES: April 7, 2022 PAGE - 4
f. Upper Truckee Wastewater Pump Station Rehabilitation Project Installment Sale Agreement
(Paul Hughes, chief Financial officer) — Paul Hughes provided details regarding the Upper Truckee
Wastewater Pump Station Rehabilitation Project Installment Sale Agreement and addressed
questions from the Board.
Moved Cefaly/Second Peterson/Sheehan Absent/Cefolu Yes/Romsos Y_ es/Peterson YeslExline
Yes to approve Resolution No.3214-22, the Installment Sale Agreement Resolution of the Board
of Directors of the South Tahoe Public Utility District for the Upper Truckee Wastewater Pump
Station Rehabilitation Project.
Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Peterson/Second Cefalu/Sheehan AbsentlCefalu Yes/Romsos Yes/Peterson YeslExline
Yes to approve Payment of Claims in the amount of $1,800,010.65.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos reported that he attended the City Liaison meeting this morning and many
positive things were discussed. Director Cefalu reported that the structure of the City Liaison
meeting has changed, needing to be clarified going forward and John Thiel indicated he will
review the structure with the City.
B. BOARD MEMBER REPORTS:
Director Exline reported that he is interested in the District taking a more active role in biomass at
District facilities, along with solar. Vice President Peterson recommended that this discussion take
place under the Solar and Community Power Committee.
Vice President Peterson announced that he will be attending the Association of California Water
Agencies Conference on May 5, but will return in time for the Board meeting that same day.
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
Vice President Peterson reported the next meeting is scheduled for April 13, 2022.
10. STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided a PowerPoint presentation regarding District outreach efforts and
addressed questions from the Board. She further provided details regarding the Governor's
Drought Executive Order, how it impacts the District, and addressed questions from the Board.
Attorney Kvistad provided details regarding other potential impacts this Executive Order may
have on the El Dorado County permit process.
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• There is a new manager at the United States Forest Service Lake Tahoe Basin Unit and the
District will be participating in a meet and greet with key staff in May. ❑irector Romsos
offered to attend that meeting if appropriate and to potentially discuss Biomass
opportunities.
Provided details regarding a meeting with Lake Valley Fire Department, Fire Chief Brad
Tlendick, including the potential to relocate a firehouse to the District property on the
corner of Pioneer Trail and Cold Creek. By consensus, the Board is supportive of working
with Lake Valley Fire on this endeavor. Attorney Kvistad reminded the Board that the District
REGULAR BOARD MEETING MINUTES: April 7, 2022
PAGE - 5
has processes that need to be followed if District property is going to be used other than for
District facilities.
The Sugar Pine Village Project is progressing quickly, scheduled to break ground in June.
The District's rate consultant is working on a connection fee structure, which will be brought
back to the Board as soon as possible.
Bentley Nevada will soon be for sale and the District has existing Contracts in place with
them for solid waste removal through April 2024. The District will work with Bentley until the
property is sold, but Bentley is not interested in extending the Contract in the meantime.
John Thiel addressed questions from the Board and was directed to research additional
solid waste facilities.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS:
13. BREAK AND ADJOURN TO CLOSED SESSION: 3:49 p.m.
a. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session maybe
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
ONVENE TO OPEN SESSION: 4:06 p.m.
No reportable Board Action.
ADJOURNMENT: 4:07 P.M.
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Melon,ie Guttry, Clerk of the Board
South Tahoe Public Utility District
❑avl eterson, Board Vice President
South Tahoe Public Utility District