Resolution No. 3226-22 Payment of Claims1
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RESOLUTION NO. 3226-22
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING PROCEDURES FOR THE PAYMENT OF CLAIMS
WHEREAS, the Public Utilities Code section 16681 states that no claims against a district
may be paid until allowed by its Board of Directors, and upon a warrant signed by any
two officers; and,
WHEREAS, the Board of Directors of the South Tahoe Public Utility District
I ("District") currently approves the Payment of Claims at each of its semimonthly
meetings which can result in the untimely payment of claims if a meeting is
cancelled or postponed; and,
WHEREAS, Government Code section 53910 allows the Board of Directors to
adopt a Resolution that authorizes alternate practices with respect to form,
issuance, delivery, endorsement and payment of warrants that it deems
convenient, efficient, and in the public interest; and,
WHEREAS, the Board of Directors approves and adopts an annual budget
that establishes the maximum authorization of District disbursements for each
fiscal year; and,
WHEREAS, the Board of Directors desires to implement more efficient and timely
payment of claims procedures in order to ensure timely pay claims and avoid delays in
the issuance of warrants to the District's vendors, consultants and contractors while
maintaining the necessary financial controls and oversite; and,
WHEREAS, the Board of Directors desires to adopt procedures for the Payment of
Claims consistent with this Resolution.
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS:
1. The Board of Directors approves and adopts the following procedures for
the Payment of Claims:
a. The General Manager, the Chief Financial Officer, the Board President
and the Board Vice -President are authorized to approve payment of claims for
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issuance of warrants, which will require the approval of: (i) either the General Manager
or the Chief Financial officer; and, (ii) either the President or Vice -President of the Board
of Directors.
b. The Payment of Claims shall be presented to the above officers for
approval on a weekly basis via electronic email and the requisite officers' written
approval shall be maintained by the Chief Financial Officer.
C. Warrants can only be issued for the Payment of Claims that are
within the Board of Directors approved and adopted annual budget.
d. No warrant for the payment of a claim shall be drawn unless there
are sufficient funds upon which it is drawn.
e. The policy covers all demands against the District no matter the
amount or how the demand is satisfied, whether through check, cash, electronic funds
transfer, direct debit or any other method against any depository account, cash fund,
or other monies held by the District.
f. The Chief Financial Officer shall provide the Board of Directors with
a "receive and file" report at each Board of Directors meeting listing the warrants that
have been issued and released since the previous report.
g. The warrants issued by various District officers and employees within
their spending authority will not be reported on the Chief Financial Officer's "receive
and file" report.
2. The above procedures for the Payment of Claims shall be incorporated
into the Board of Director's Policy Manual.
3. This Resolution shall take effect immediately.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution
No. 3226-22 was duly and regularly adopted and passed by the Board of Directors of
the South Tahoe Public Utility District at a Regular meeting held on the 16th day of June
2022, by the following vote:
AYES: cefalu, Romsos, Peterson, Sheehan, Exline
NOES: None
ABSENT: None
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A T T EST.
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7 Melonie Guttry, Clerk of the oard
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South Tahoe Public Utility District
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28 Resolution No. 3226-22
Page 3
29 June 16, 2022
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Kelly She'(ttt/an, Board President
South Tahoe Public Utility District