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A`eC'C UTILITY O S `
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 16, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:07 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Ryan Lee, Stephen Caswell, Trevor
Coolidge, Brian Bartlett, Chris Stanley, Jeff Lee, Liz Kauffman, Greg DuPree
Guests: Jesse Garner
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: Jess Garner thanked the Boad and staff regarding the
partnership for fire safe efforts in his neighborhood. He further announced that October 9 is Fire
Prevention Day, and he is working with Denny's to provide free pancakes to participants.
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
4. ADOPTION OF CONSENT CALENDAR:
Moved Peterson/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Absent/Peterson Yes/Exline
Yes to approve the Consent Calendar as presented.
a. SIDE LETTER BETWEEN THE DISTRICT AND STATIONARY ENGINEERS, LOCAL 39
(Liz Kauffman, Human Resources Director)
Approved Side Letter Between the District and Stationary Engineers, Local 39, dated April 19, •
2022.
b. SIDE LETTER BETWEEN THE DISTRICT AND MANAGEMENT STAFF
(Liz Kauffman, Human Resources Director)
Approved Side Letter Between the District and Management staff, dated May 20, 2022.
REGULAR BOARD MEETING MINUTES: June 16, 2022 PAGE-2
c. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Greg Dupree,Accounting Supervisor)
Adopted Resolution No. 3225-22, (supersedes Resolution No. 3175-21) adopting the District's
Investment Policy.
d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 2
(Trevor Coolidge,Senior Engineer)
Approved Change Order No. 1 to White Rock Construction, Inc., in the amount of $17,282.87.
e. 2022/23 BULK SODIUM HYPOCHLORITE SUPPLIES
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
Awarded a Contract for Fiscal Year 2022/23, for bulk supply sodium hypochlorite pursuant to
the one-year options to extend, to Olin Corporation, dba Olin Chlor Alkali Products, in the
estimated amount of *$271,440 including tax.
f. 2022/23 POLYMER CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent)
Authorized the Contract extension option with Solenis LLC for Fiscal Year 2022/23 for emulsion
polymer supplies delivered in the estimated amount of$145,728 plus tax.
g. 2022/23 SODIUM HYPOCHLORITE DRUM SUPPLIES
(Chris Stanley, Field Operations Manager and Heidi Baugh, Purchasing Agent)
Awarded a Contract for Fiscal Year 2022/23 sodium hypochlorite drum supplies, pursuant to
the one-year options to extend, to Thatcher Company of Nevada, Inc., in the estimated
amount of*$43,875.
h. 2022/23 SODIUM HYPOCHLORITE MINI BULK/TOTE SUPPLIES
(Chris Stanley, Field Operations Manager and Heidi Baugh, Purchasing Agent)
Awarded a Contract for Fiscal Year 2022/23 sodium hypochlorite mini bulk/tote supplies,
pursuant to the one-year options to extend, to Thatcher Company of Nevada, Inc., in the
estimated amount of *$57,975.
i. WASTEWATER TREATMENT PLANT EMERGENCY GENERATOR REPLACEMENT PROJECT
(Stephen Caswell, Principal Engineer)
Approved Change Order No. 2 to Cal-Electro, Inc., in the amount of $126,402.87.
j. REGULAR BOARD MEETING MINUTES: May 19 and June 2, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved May 19 and June 2, 2022, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
None
6. PRESENTATION
John Thiel introduced Eric Sapirstein, of ENS Resources, who provided a federal legislative update,
including policy priorities and directed federal funding for wildfire suppression on behalf of the
District.
REGULAR BOARD MEETING MINUTES: June 16, 2022 PAGE -3
7. ITEMS FOR BOARD ACTION
a. Keller-Heavenly Water System Improvements Project, Phase 3 (Trevor Coolidge,Senior Engineer) -
Trevor Coolidge provide details regarding the Keller-Heavenly Water System Improvements
Project, Phase 3 and addressed questions from the Board. Chris Stanley provided details
regarding the work that crews have done to date at this site.
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to waive the minor irregularities in the bid from White Rock Construction Inc. , find that White
Rock is the lowest, responsive, responsible bidder, and award the contract for the Keller-
Heavenly Water System Improvements Project, Phase 3, including Bid Alternate #1, to White
Rock Construction, Inc. in the amount of $4,457,288.25.
b. Payment of Claims Procedures (Paul Hughes, Chief Financial Officer) —Paul Hughes provided details
regarding the Payment of Claims procedures process and addressed questions from the Board.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to approve Resolution 3226-22 Adopting Procedures for the Payment of Claims.
c. Approve Payment of Claims (Debbie Henderson,Accounting Manager)
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to approve Payment of Claims in the amount of$859,023.43.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos announced the June Operations Committee was postponed until next month.
9. BOARD MEMBER REPORTS:
Director Exline reported that he has been speaking with City of South Lake Tahoe staff members
regarding the upcoming water restrictions and the City's collaboration with Liberty Utilities. He
further reported regarding a biomass economy group which the City recently developed.
Director Peterson reported he and Director Romsos completed a tour of Diamond Valley Ranch,
met with a nextdoor rancher and learned a lot about Diamond Valley Ranch.
10. EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson reported the El Dorado Water Agency meeting was June 8, 2022. The Board
adopted the budget and there was discussion regarding the amount of money directed toward
the Tahoe Basin, but not the District. The District is not satisfied with the current funding and made
that clear, while reminding them that the South Shore is a disadvanted community.
11. STAFF/ATTORNEY REPORTS:
Melonie Guttry reported the filing period opens July 18, 2022, and ends August 12, 2022, for the
three Board seats up for election in November. If the incumbent does not file, the filing period is
extended to August 17, 2022, for non-incumbents. The El Dorado County local office is open, but
please call for an appointment to ensure someone will be available to file the paperwork in time.
12. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
REGULAR BOARD MEETING MINUTES: June 16, 2022 PAGE-4
• Chief Brad Zlendick has retired from Lake Valley Fire and Chad Stephen is the new fire
chief.
• Provided an update regarding the fire hydrant assessment program, which is now
complete. Thank you to Underground Repair Water, Engineering and Asset Management
for completing this project.
• Dave Eggerton and Jennifer Rhoades were here at the District last week from Association of
California Water Agencies (ACWA) to discuss various topics and it was a great overall
opportunity to connect. Director Peterson added that Dave Eaaerton wants to highlight the
District at future ACWA conferences for our sustainability and evnrionmental stewardship
efforts.
• The City of South Lake Tahoe will be coordinating a July 4th parade and the District will be
participating. If Board Members are interested in participating, please contact John Thiel.
• Tuesday, July 5,2022, from 10 a.m. to 11:30 a.m. Congressman Amodei will visit the District
and participate in a tour of the Caldor Fire burn area. Representatives from the Tahoe
Water Partnership will also be participating in the visit and Board Members are welcome to
attend -contact John Thiel if interested.
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
ADJOURNMENT: 3:37 p.m.
Kelly Sheehan, Board President
South Tahoe Public Utility District
Melonie G_ittry,_ erk of the oard
SoutftTahbe1ublic Utility District