08-04-2022 yoVTH TAN_
A m, 4' r . 19 5 0 • 'oNOK
UTILITY
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 4, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Bren Borley, Dan Arce, Shelly Thomsen,
Kyle Schrauben, Chris Stanley, Stephen Caswell, Brent Goligoski, Greg Dupree, Liz Kauffman, Ryan
Lee, Jeff Lee, Trevor Coolidge, Julie Ryan, Kevin Uribe, Jason Glaze
Guests: Jesse Garner
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Julie Ryan reported that the Diamond Valley Ranch emergency rain event that occurred
yesterday, came to the attention of the District after agenda was published and cannot wait
another two weeks to be addressed. Staff is requesting that Action Item 6c - Resolution No. 3230-
22 be added to the Agenda.
Moved Romsos/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the addition of Action item 6c- Resolution No. 3230-22 Declaring an Emergency Related to
Damage of the Diamond Valley Ranch Facilities, be added to the Agenda.
ADOPTION OF CONSENT CALENDAR:
Moved Peterson/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve the Consent Calendar as presented.
a. CENTRIFUGE NO. 1 SERVICE
(Jeff Lee, Manager of Plant Operations Kyle Schrauben, Heavy Maintenance Supervisor)
(1) Authorized exception to bidding procedures as outlined in Purchasing Policy for an
equipment and service purchase requiring compatibility with existing equipment to be
REGULAR BOARD MEETING MINUTES: August 4, 2022 PAGE-2
purchased from the manufacturer; and, (2) Approved purchase of parts and labor from GEA
Westfalia Separator Division in an amount not Ito exceed $85,043.58.
b. PALOMA WELL REHABILITATION PROJECT - REBID
(Ivo Bergsohn, PG, HG, Hydrogeologist)
Approved Change Order No. 2 to Zim Industries, Inc. adding 104 calendar days to the
contract time.
c. PURCHASE BACKHOE TO REPLACE UNDERGROUND REPAIR/WATER EXISTING EQUIPMENT
(Cliff Bartlett, Fleet/Equipment Supervisor)
Approved the purchase of a new CASE 590SN Backhoe from Sonsray Machinery through the
Sourcewell Purchasing Authority, Bid Contract 032119-CNH-1 for the cost of$178,839.63 not
including tax.
d. RECEIVE AND FILE PAYMENT OF CLAIMS
(Debbie Henderson,Accounting Manager)
Received and file the attached Payment of Claims Report
REGULAR BOARD MEETING MINUTES: July 21 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 21, 2022, Minutes
4. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
None
6. ITEMS FOR BOARD ACTION
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project
(Ivo Bergsohn, PG, HG, Hydrogeologist) -Ivo Bergsohn provided details regarding the Tallac Creek
Temporary Sewer Crossing Support Emergency Project and addressed questions from the
Board.
Moved Romsos/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to complete
temporary measures to prevent the collapse of the sewer pipeline crossing at Tallac Creek until
the Tallac Creek Sewer Pipeline Project can be built in September 2022.
b. 2022 Board Goals for the General Manager (John Thiel, General Manager) -John Thiel provided a
mid-year status update regarding the 2022 Board Goals for the General Manager and
requested feedback from the Board. Directors Peterson and Exline stated they feel the amount
of information and timeliness of information is appropriate. The Board discussed several items
including Item 11 f, which the Board directed staff to push this item to early next year after the
Board elections.
c. Emergency Item from Diamond Valley Ranch -Julie Ryan provided details regarding the
condition and repairs needed at the Diamond Valley Ranch (DVR) property, in particular to the
Diamond Ditch condition due to the weather events of August 3, 2022, and addressed
questions from the Board.
REGULAR BOARD MEETING MINUTES: August 4, 2022 ' PAGE-3
Trevor Coolidge and Jason Glaze provided photos of the damage and addressed questions from
the Board. Jason Glaze outlined work that was done in November 2021, after the Tamarack Fire.
Staff has reached out to California Office of Emergency Services hoping the Alpine County
declares this an emergency to be eligible for funding. Highway 89 is closed into Markleeville, and
DVR staff are working with Caltrans to keep visitors out. Staff is requesting the Board declare an
emergency approving Resolution No. 2930-22. Julie Ryan read the draft Resolution which includes
an amount not to exceed $300,000. Attorney Kvistad added that the remediation of the
Tamarack Fire emergency is outside the scope of this emergency and can be done at a later
time. Dressler Ditch needs to be operable April 1 St to the end of October and this work will take a
minimum of 30-45 days to complete.
Moved Cefalu/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve Resolution No. 2930-22, declaring an emergency related to damage to the Diamond
Valley Ranch facilities, authorizing contracts without bids, delegating authority to order
emergency action, and determining California Environmental Quality Act exemption.
Director Peterson recused himself at 3:07 p.m.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Directors Exline and Romsos reported that they met with Ken Silvera, Joby Cefalu and Mark
Madison regarding the negotitaions with Tahoe Keys Property Owners Association regarding
assistance with their water system and provided details of the meeting including the District's
water system in relation to the Tahoe Keys water system. This introductory meeting was held to
begin conversations as to what this process might look like. John Thiel added that talking points
will be developed and outlined that the current District ratepayers will not fund this acquisition
and vice versa.
Director Peterson rejoined the meeting at 3:12 p.m.
8. BOARD MEMBER REPORTS:
Director Exline reported that he will be absent for the August 18, meeting.
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
The next meeting is scheduled for August 10, 2022, and the October 12, 2022, meeting will be held
at the District.
10. STAFF/ATTORNEY REPORTS:
Dan Arce provided details regarding Indian Creek Reservoir (ICR) and the current cyanobacteria
issue there and addressed questions from the Board. He explained the testing that takes place at
ICR including grant funding available for testing to determine this contamination. There is very
little the District can do to mitigate this issue, other than stirring the water, which the District
already does. The campground at Indian Creek is currently closed and the Bureau of Land
Management has indicated it will take approximately two years before the campground can be
re-opened.
Dan Arce provided a report regarding the Red Lake neighborhood water quality iron issues and
the corresponding mitigation conducted by the District and addressed questions from the Board.
Trevor Coolidge and Jason Glaze provided an outline of activities at Diamond Valley Ranch and
addressed questions from the Board. The Wollystars Festival was successful with zero issues.
Shelly Thomsen provided details regarding the South Tahoe Zero Emissions District consisting of
several partners and addressed questions from the Board.
REGULAR BOARD MEETING MINUTES: August 4, 2022 PAGE-4
The Tahoe Summit is scheduled for August 16, 2022, and the Board is invited to attend. Please
contact Shelly Thomsen know if you would like to attend.
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Liz Kauffman provided a staffing update
• The California Tahoe Alliance will be hosting legislators and staff on August 12, 2022, in
South Lake Tahoe from 12 p.m. to 2 p.m. for a Caldor Fire and District site tours.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
13. BREAK AND ADJOURN TO CLOSED SESSION: 4:16 p.m.
RECONVENE TO OPEN SESSION: 6:56 p.m.
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases).
No reportable Board Action
b. Pursuant to Section 54957(b)(1)) of the California Government Code, Closed Session may be
held regarding public employee evaluation for unrepresented employee position - General
Manager.
No reportable Board Action
c. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
ADJOURNMENT: 6:57 p.m.
K ly eehan, Board President
= S Tahoe Public Utility District
Mglbrzie Guttry, Clerk of the B and
South Tahoe Public Utility District